Brawley City Council &
Successor Agency to Brawley
Community Redevelopment Agency
Regular Meeting Agenda
January 20, 2026 at 5:30 PM
City Council Chambers
383 Main Street
Brawley, California 92227
This meeting will be broadcast live at https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1 JJ Galvan, Mayor Ana Gutierrez, City Clerk
Timothy Kelley, Mayor Pro-Tempore William S. Smerdon, Acting City Treasurer John Grass, Council Member William S. Smerdon, City Attorney Perry Monita, Council Member Rebecca Terrazas-Baxter, City Manager/ Gil Rebollar, Council Member Executive Director
CALL TO ORDER
ROLL CALL
1. APPROVAL OF AGENDA
2. CLOSED SESSION
CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council on any item appearing on the Closed Session agenda for this meeting.
ADJOURN TO CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Two Cases)
RECONVENE OPEN SESSION – 6:00 PM
INVOCATION
PLEDGE OF ALLEGIANCE
3. PUBLIC APPEARANCES/COMMENTS (Not to exceed 4 minutes.) This is the time for the public to address the Council on any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous, or which may invade an individual’s personal privacy. Please direct your questions and comments to the City Council.
Any member of the public is invited to submit public comments in advance of the meeting to be read at the meeting. Please email your questions to [email protected] or call 760-351-3048 any time before 2:30 PM, - January 20, 2026.
a. Public Comments for Items not on the Agenda
4. CONSENT AGENDA
Items are approved by one motion. Council Members or members of the public may request consent items be considered separately at a time determined by the Mayor. a. Approve City Council Meeting Minutes: January 6, 2026 (1 attachment)
b. Approve Accounts Payable: December 13, 2025 to January 2, 2026. (3 attachments)
c. Authorization for the Imperial County Air Pollution Control District to Install and Maintain Air Quality Monitoring Equipment at Volunteer Park. (3 attachments)
d. Amendment to the 2026 Calendar – June Meeting Dates
(2 attachments)
e. Approve Contract with Interwest Consulting Group Inc. for On-call Plan Review Services
(2 attachments)
5. REGULAR BUSINESS
a. Potential Action to Authorize a Reimbursement Agreement Between The Dunes Development and the City of Brawley for Right-of-Way Improvements. Presented by Cristhian Barajas, Development Services Director.
(5 attachments)
b. Potential Action to Waive Fee for Conditional Use Permit (CUP) 25-01. Presented by Cristhian Barajas, Development Services Director.
(4 attachments)
c. Presentation and Discussion Regarding City Staff’s Efforts to Procure an Integrated Permitting, Inspection, and Business License Software Platform. Presented by Cristhian Barajas, Development Services Director.
(6 attachments)
d. Receive and File Fiscal Year 2025/26 General Fund Q1 Budget Report and Potential Action to Approve the Recommended Budget Adjustments. Presented by Silvia Luna, Finance Director.
(2 attachments)
6. CITY MANAGER REPORT
7. CITY COUNCIL MEMBER REPORTS
8. CITY ATTORNEY REPORT
9. INFORMATIONAL REPORT
ADJOURNMENT: Regular Meeting February 3, 2026 @ 5:30 PM, 383 Main Street, Brawley, California. Supporting Documents are available for public review in the Office of the City Clerk, 383 Main Street, Brawley, California 92227 - Monday through Friday during Regular Business Hours; Individuals who require special accommodations are requested to give 48 hours prior notice. Contact: Office of the City Clerk @ 760-351-3048.
Ana Gutierrez, City Clerk
CITY OF BRAWLEY
CITY COUNCIL MEETING MINUTES
January 6, 2026
The City Council of the City of Brawley, California, met in a regular meeting at 5:30 p.m. at the City Council Chambers. The date, time, and place of said meeting were duly established. The City Clerk attests to the posting of the agenda in accordance with Cal. Govt. Code § 54954.2.
REGULAR MEETING:
Mayor Galvan called the meeting to order at 5:30 p.m.
PRESENT: Rebollar, Monita, Kelley, Galvan
PRESENT VIA ZOOM: None
ABSENT: Grass
INVOCATION: CM Rebollar
PLEDGE OF ALLEGIANCE: CM Monita
1. APPROVAL OF AGENDA
Approved m/s/c Monita/Rebollar/4-0
2. PUBLIC APPEARANCES/COMMENTS (Not to exceed 4 minutes) This is the time for the public to address the Council on any item not appearing on the agenda that is within the subject matter jurisdiction of the City Council. The Mayor will recognize you and when you come to the microphone, please state your name for the record.
You are not allowed to make personal attacks on individuals or make comments which are slanderous, or which may invade an individual’s personal privacy. Please direct your questions and comments to the City Council.
Any member of the public is invited to submit written comments in advance of the meeting, which will be read aloud during the meeting. Please email your questions to [email protected] or call 760-351-3048 any time before 2:30 p.m. on January 6, 2025.
a. Public Comments for items not on the Agenda. None
b. Presentation of Proclamation in recognition of William Krug. Presented by Mayor JJ Galvan
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1 c. Presentation of Proclamation in recognition of the Elks Lodge's 100 Year Anniversary.
Presented by Mayor JJ Galvan
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1
3. CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: (Two Cases)
Information provided, no action taken.
4a
4. CONSENT AGENDA
Approved: m/s/c Rebollar/Monita/4-0
a. Approved City Council Meeting Minutes:
• December 16, 2025
b. Approved Accounts Payable: November 29, 2025, to December 12, 2025. c. Approved Contract with Brycer for Use of The Compliance Engine. d. Approved Budget Adjustment and Sponsorship Donation for IVC Women in Law Enforcement Seminar.
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1
5. REGULAR BUSINESS
a. Presentation and Discussion of Infrastructure Finance District Tools. Presented by Dan Massiello.
Informational, no action taken.
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1 b. Potential Action to Adopt the proposed revision to the Mayor’s Message provided prior to Public Comments at City Council Meetings to include a prohibition on profanity. Presented by Rebecca Terrazas-Baxter, City Manager
Item was tabled.
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1 c. Potential Action to Review and Approve the Fiscal Year 2026-27 Operating and Capital Improvement Program Budget Timeline. Presented by Silvia Luna, Finance Director. m/s/c Kelley/Rebollar/4-0
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1
6. CITY MANAGER REPORT
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1
7. CITY COUNCIL MEMBER REPORTS
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1
8. CITY ATTORNEY REPORT
Comments may be heard here:
https://brawley-ca.granicus.com/ViewPublisher.php?view_id=1 The meeting was adjourned at 7:33 p.m.
_____________________
Ana Gutierrez, City Clerk
4a
City of Brawley
City Council
Jan 20, 2026
Agenda Item No. 4b
STAFF REPORT
To: City Council
From: Marcela Tapia, Assistant Finance Director
Prepared by: Jesse Sanchez, Sr. Accounting Assistant
Subject: Demand check registers processed from December 13, 2025 to January 2, 2026 RECOMMENDATION:
Approve demand check registers processed from December 13, 2025 to January 2, 2026.
BACKGROUND INFORMATION:
Routine bills and payroll processed between Council meetings included the following:
All Bank Codes Check Summary
Utility refunds included the following:
4b
FISCAL IMPACT:
No additional fiscal impact to approve these reports.
ALTERNATIVES:
None.
ATTACHMENTS:
1. Check Report by Check Number
2. Monthly Transaction Report for Utility Refunds
REPORT COORDINATED WITH (other than person preparing the staff report):
None.
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved – 01/08/2026 Silvia Luna, Finance Director Approved – 01/07/2026
4b
1/6/2026 1:27:17 PM Page 1 of 15
Check Report
City of Brawley By Check Number
Date Range: 12/13/2025 - 01/02/2026
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: US Bank-US Bank Operating Account
02261 21 Clets LLC 12/18/2025 EFT 0.00 125.00 1180
0000556 Invoice 12/17/2025 Contract amount 1 Student/11/5/25 CTO/… 0.00 125.00 02242 Andrade Acquisitions 12/18/2025 EFT 0.00 42,963.76 1181 2153 Invoice 12/18/2025 Library Bookcase and Shelving Addition 0.00 23,583.76 2168 Invoice 12/18/2025 Library Bookcase and Shelving Addition 0.00 19,380.00 02405 Brawley Analytical Inc. 12/18/2025 EFT 0.00 3,409.00 1182 001633 Invoice 12/15/2025 Water Testing/Labs 11/19/25 0.00 1,120.00 001634 Invoice 12/15/2025 Water Testing Labs 12/2/25 0.00 450.00 001637 Invoice 12/15/2025 Water Testing/Labs 11/19/25 & 12/3/25 0.00 1,839.00 00248 Brenntag Pacific, Inc. 12/18/2025 EFT 0.00 3,948.50 1183 BPI567127 Invoice 12/17/2025 CHEMICAL DELIVERIES 0.00 3,948.50 00478 Delta Dental 12/18/2025 EFT 0.00 9,305.37 1184
BE006743953 Invoice 12/17/2025 October 2025 Dental Insurance 0.00 9,305.37 00575 Enterprise FM Trust 12/18/2025 EFT 0.00 49,088.96 1185 FBN5496128 Invoice 12/15/2025 R & M Cost/Unit Lease/Maint Fees/Dec 20… 0.00 49,088.96 02754 ReNewell Fleet Service, LLC 12/18/2025 EFT 0.00 845.59 1186 7529 Invoice 12/17/2025 Power Inlet/Auto Eject 0.00 845.59 02405 Brawley Analytical Inc. 12/23/2025 EFT 0.00 2,647.00 1187 001654 Invoice 12/22/2025 Water Testing/Labs 12/9/25 0.00 450.00 001655 Invoice 12/22/2025 Water Testing/Labs 11/25/25, 12/3/25 & … 0.00 1,124.50 001665 Invoice 12/22/2025 Water Testing/Labs 12/2/25 0.00 1,072.50 00248 Brenntag Pacific, Inc. 12/23/2025 EFT 0.00 3,929.20 1188 BPI568443 Invoice 12/22/2025 CHEMICAL DELIVERIES 0.00 3,929.20 02424 California Commercial Pools Inc. 12/23/2025 EFT 0.00 226,256.75 1189 1-25056 Invoice 12/22/2025 Lions Center Pool Rehabilitation Project 0.00 226,256.75 02362 Garage Door Repairs Gallo Inc 12/23/2025 EFT 0.00 3,000.00 1190 1386 Invoice 12/19/2025 Fence Relocation for Sidewalk Project 0.00 3,000.00 02405 Brawley Analytical Inc. 01/02/2026 EFT 0.00 3,014.50 1191 001674 Invoice 12/30/2025 Water Testing/Labs 12/16/25 0.00 450.00 001679 Invoice 12/30/2025 Water Testing/Labs 12/17/25 0.00 429.50 001685 Invoice 12/30/2025 Water Testing/Labs 12/17/25 0.00 2,135.00 00248 Brenntag Pacific, Inc. 01/02/2026 EFT 0.00 2,811.18 1192 BPI569737 Invoice 12/30/2025 CHEMICAL DELIVERIES 0.00 2,811.18 02812 IV Welding & Mechanical Inc 01/02/2026 EFT 0.00 740.00 1193 5501 Invoice 12/30/2025 Crane Service/11/24/25 0.00 740.00 01235 MuniServices LLC 01/02/2026 EFT 0.00 3,750.00 1194 INV06-022194 Invoice 12/30/2025 UUT Compliance and Oversight 0.00 3,750.00 00145 Vestis Group, Inc. 01/02/2026 EFT 0.00 106.20 1195 5220614592 Invoice 12/30/2025 Mat/Dust Mop 0.00 106.20
01641 SWRCB Fees 12/15/2025 Regular 0.00 18,196.00 307999 SW-0323209 Invoice 12/15/2025 SWRCB Annual Permit Fee/7/1/25 - 6/30/… 0.00 18,196.00 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 2 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00002 360 Business Products 12/18/2025 Regular 0.00 402.52 308002 WO-49085-1 Invoice 12/15/2025 Calendars/Planners/Copy Paper 0.00 256.38 WO-49123-1 Invoice 12/15/2025 Desk Pad/Copy Paper 0.00 70.86 WO-49136-1 Invoice 12/15/2025 Calendars & Planners 0.00 75.28 00028 AE Consulting, Inc. 12/18/2025 Regular 0.00 17,824.00 308003 09519 Invoice 12/17/2025 Design engineering services for Runway 8/… 0.00 17,824.00 00075 Allied Waste Services #467 12/18/2025 Regular 0.00 22,461.28 308004 0467-001765446 Invoice 12/17/2025 Street Sweeping Services/November 2025 0.00 22,461.28 00084 Alsco American Linen Div Steiner Corp 12/18/2025 Regular 0.00 184.03 308005 LYUM1927444 Invoice 12/17/2025 Cleaning Service/Supplies/PD 0.00 184.03 00108 Ana Gutierrez 12/18/2025 Regular 0.00 500.00 308006 11-25Reimburse Invoice 12/17/2025 CMCA/Series 100/A.Gutierrez/Invoice200… 0.00 500.00 02844 Angel Rodriguez 12/18/2025 Regular 0.00 100.00 308007 12-25Refund Invoice 12/17/2025 Facility Requested/Private Party/12/6/25 0.00 100.00 00184 Babcock Laboratories Inc 12/18/2025 Regular 0.00 615.53 308008 CL50266-2441 Invoice 12/15/2025 Water Testing/Labs 0.00 556.10 CL50267-2441 Invoice 12/15/2025 Water Testing/Labs 0.00 59.43 00208 Best Best & Krieger LLP 12/18/2025 Regular 0.00 8,821.54 308009 1043678 Invoice 12/17/2025 FY25-26 Legal Services as needed (BB&K) 0.00 3,627.00 1043679 Invoice 12/17/2025 FY25-26 Legal Services as needed (BB&K) 0.00 1,304.54 1046171 Invoice 12/17/2025 FY25-26 Legal Services as needed (BB&K) 0.00 2,288.00 1046172 Invoice 12/17/2025 FY25-26 Legal Services as needed (BB&K) 0.00 755.00 1048554 Invoice 12/17/2025 FY25-26 Legal Services as needed (BB&K) 0.00 847.00 00223 Border Tactical 12/18/2025 Regular 0.00 25.00 308010 A220988 Invoice 12/17/2025 Qualification Renewal/Duran#900 0.00 25.00 00228 Brawley Ace Hardware 12/18/2025 Regular 0.00 7.17 308011 B64724/2 Invoice 12/17/2025 Picture Hang Strip 0.00 7.17 00240 Brawley Public Safety Employee 12/18/2025 Regular 0.00 1,800.00 308012 INV0007367 Invoice 12/12/2025 Union Dues 0.00 50.00
INV0007385 Invoice 12/12/2025 Union Dues 0.00 1,750.00
00261 Burke Williams & Sorensen LLP 12/18/2025 Regular 0.00 3,657.50 308013 355681 Invoice 12/17/2025 Prof. Srvcs./10/31/25/Labor & Employment 0.00 3,657.50 00403 California Police Chiefs Association 12/18/2025 Regular 0.00 200.00 308014 14422 Invoice 12/17/2025 PEADA/Event Registration/J.Blackstone 0.00 200.00 00287 California State Disbursement 12/18/2025 Regular 0.00 2,008.59 308015 INV0007355 Invoice 12/12/2025 Child Support Deductions 0.00 1,571.06 INV0007377 Invoice 12/12/2025 Child Support Deductions 0.00 437.53 00299 Canon Financial Services Inc 12/18/2025 Regular 0.00 536.19 308016 42139555 Invoice 12/15/2025 Main Overage Oct/Contract Charge Nov/… 0.00 536.19 00300 Canon Solutions America 12/18/2025 Regular 0.00 258.64 308017 4041023440 Invoice 12/17/2025 Maintenance Equipment/Nov 2025 0.00 11.21 4041023441 Invoice 12/17/2025 Maintenance Equipment Usage/Dec 2025 0.00 247.43 02845 Comite de Accion del Valle 12/18/2025 Regular 0.00 55.00 308018 12-25Refund Invoice 12/17/2025 Facility Requested/Event Trabajadores C… 0.00 55.00 00392 Core & Main LP 12/18/2025 Regular 0.00 4,978.91 308019 Y222150 Invoice 12/17/2025 Boltkit/Gasket/Hydrant Head 0.00 4,094.14 Y233301 Invoice 12/17/2025 Bolt & Nut Kit/Hydrant Riser 0.00 264.88 Y236533 Invoice 12/17/2025 Valve 0.00 619.89
4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 3 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00399 County of Imperial 12/18/2025 Regular 0.00 4,500.00 308020 2526-001 Invoice 12/17/2025 Reverse 911 Cost Sharing Plan FY 2025-26 0.00 4,500.00 00523 Driscolls 12/18/2025 Regular 0.00 188.00 308021
11700 Invoice 12/15/2025 Jersey Polos 0.00 94.00
11701 Invoice 12/15/2025 Long Sleeve Shirts 0.00 94.00
00629 Federal Express Corp 12/18/2025 Regular 0.00 13.67 308022 9-092-05500 Invoice 12/17/2025 Postage/PD 0.00 13.67
00660 Franchise Tax Boards State Of California 12/18/2025 Regular 0.00 750.00 308023 INV0007368 Invoice 12/12/2025 Earnings Withholding 0.00 210.00 INV0007386 Invoice 12/12/2025 Earnings Withholding 0.00 540.00 02327 Garda CL West Inc. Lockbox #233209 12/18/2025 Regular 0.00 94.22 308024 20655920 Invoice 12/17/2025 Excess Items Shipped/November 2025 0.00 94.22 02847 Gregory Smith 12/18/2025 Regular 0.00 453.00 308025 12-25Reimburse Invoice 12/17/2025 Demolition Rembursement/Permit 22000… 0.00 453.00 00741 Hach Company Inc 12/18/2025 Regular 0.00 72.29 308026 14780388 Invoice 12/17/2025 Cell Cleaning Kit 0.00 72.29 00763 Home Grown Apparel 12/18/2025 Regular 0.00 406.61 308027 46160 Invoice 12/17/2025 Polo Shirt/Pants/Patch/Belt 0.00 201.13 46161 Invoice 12/17/2025 Polo Shirt/Patch/Pants/Belt 0.00 205.48 00799 Imperial County Sheriff Civil Division 12/18/2025 Regular 0.00 50.00 308028 INV0007356 Invoice 12/12/2025 Earnings Withholdings 0.00 50.00 00805 Imperial Irrigation District 12/18/2025 Regular 0.00 70,183.13 308029 11-25IIDBestRd Invoice 12/15/2025 Power Bill/Various Depts 0.00 70,183.13 00805 Imperial Irrigation District 12/18/2025 Regular 0.00 10,258.00 308030 11-25Canal/Wtr… Invoice 12/15/2025 Canal Water/OKY 100-001/November 2025 0.00 240.00 11-25CanalWtrM…Invoice 12/15/2025 Canal Water/Mansfield/November 2025 0.00 10,018.00 00809 Imperial Printers 12/18/2025 Regular 0.00 2,366.45 308031 25-3170 Invoice 12/17/2025 Oops Tags 0.00 1,223.66
25-3526 Invoice 12/17/2025 Brawley Banners 0.00 95.70
25-3527 Invoice 12/17/2025 Rodeo Toad Tour Banners 0.00 158.78 25-3528 Invoice 12/17/2025 Logo Banner 0.00 265.35
25-3529 Invoice 12/17/2025 Musical Note Banner 0.00 76.13 25-3538 Invoice 12/17/2025 No Parking Signs 0.00 193.97 25-3552 Invoice 12/17/2025 Library Reg Cards 0.00 143.28 25-3554 Invoice 12/17/2025 No Parking Sign 0.00 209.58
00821 Imperial Valley Occupational Medicine 12/18/2025 Regular 0.00 450.00 308032 5131 Invoice 12/17/2025 Physical Exams/Ibarra/Reigel/Cruz 0.00 450.00 00850 Iworq Systems 12/18/2025 Regular 0.00 799.98 308033 214672 Invoice 12/17/2025 Software Management & Support/Jan - M… 0.00 799.98 00861 Jade Security Systems Inc 12/18/2025 Regular 0.00 213.97 308034 0229511 Invoice 12/17/2025 Service Repair/Access Control Door/11/10… 0.00 75.00 0229661 Invoice 12/17/2025 Monitoring Electronic Security System/Fin… 0.00 34.99 0229662 Invoice 12/17/2025 Monitoring Electronic Security System/Lib… 0.00 37.99 0229663 Invoice 12/17/2025 Monitoring Electronic Fire Alarm System/… 0.00 65.99 00995 Kaz-Bros Design Shop 12/18/2025 Regular 0.00 2,215.06 308035 12694 Invoice 12/17/2025 Polo Shirts 0.00 668.63
12938 Invoice 12/17/2025 T-Shirts 0.00 508.95
13204 Invoice 12/17/2025 T-Shirts 0.00 548.10
13232 Invoice 12/17/2025 T-Shirts 0.00 489.38
4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 4 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 01025 LaBrucherie Irrigation Supp LLC 12/18/2025 Regular 0.00 8,884.05 308036 315088 Invoice 12/17/2025 Replacement drinking fountain for Transit … 0.00 7,740.16 315107 Invoice 12/17/2025 Nipple/Ell/Coupling 0.00 378.48 315111 Credit Memo 12/17/2025 Brass Nipple 0.00 -161.58 315168 Invoice 12/17/2025 Brass Nipple 0.00 21.16
315171 Credit Memo 12/17/2025 Ell 0.00 -53.36
315175 Invoice 12/17/2025 Ell/Brass Nipple 0.00 77.37
315850 Invoice 12/17/2025 PVC Pipe/Ell/Bushing 0.00 462.91 315944 Invoice 12/17/2025 Swing Joint 0.00 6.27
316189 Invoice 12/17/2025 Station Battery/Bluetooth & Timer 0.00 286.15 OM43842 Invoice 12/17/2025 Sloan Repair Kit/Urinal 0.00 47.74 OM44793 Invoice 12/17/2025 Angle Stop/Flex Water Connector 0.00 28.55 OM45655 Invoice 12/17/2025 Rector Seal 0.00 50.20
01026 Landmark Consultants Inc 12/18/2025 Regular 0.00 10,055.00 308037 LE1325-18 Invoice 12/17/2025 Ocotillo Geotech 0.00 6,822.50 LE1325-19 Invoice 12/17/2025 Geotech Services for B Street 0.00 3,232.50 01840 LC Paving & Sealing Inc 12/18/2025 Regular 0.00 383,354.21 308038 25-028-02 Invoice 12/18/2025 Ocotillo Construction 0.00 383,354.21 01096 Mallory Safety & Supply LLC 12/18/2025 Regular 0.00 83.00 308039 6308693 Invoice 12/17/2025 Repair Service/Monitor Calibration Sensor… 0.00 83.00 01153 Mark Dowden Welding 12/18/2025 Regular 0.00 161.59 308040 27433 Invoice 12/17/2025 Repair/Post Mounting Tube/Add Handles 0.00 161.59 01183 McNeece Bros Oil Company 12/18/2025 Regular 0.00 78.36 308041 374693 Invoice 12/17/2025 Fuel 0.00 78.36
01238 Mylo Janitorial Inc 12/18/2025 Regular 0.00 9,131.00 308042 5078542 Invoice 12/17/2025 Janitorial Service 0.00 9,131.00 01891 NV5 Inc 12/18/2025 Regular 0.00 1,762.50 308043
488734 Invoice 12/17/2025 Engineering Services 0.00 1,762.50 02811 Oscar Alejandro Anaya Mojica 12/18/2025 Regular 0.00 70.00 308044 12-25Soccer Invoice 12/17/2025 Brawley Youth Soccer 2025/Referee/Dec 2… 0.00 70.00 01327 Petty Cash - Brawley PD 12/18/2025 Regular 0.00 168.65 308045 10-25Petty Cash Invoice 12/17/2025 Bags for Blackstone Presentation/Adv & P… 0.00 2.72 7-25Petty Cash Invoice 12/17/2025 Postage/Return Label C-Code 0.00 52.35 8-25Petty Cash Invoice 12/17/2025 Subway/Chief/Sheriffs Meeting 0.00 113.58 02715 Primo Brands 12/18/2025 Regular 0.00 124.57 308046 05K8730147066 Invoice 12/17/2025 Water/Cooler Rental/PD/Nov 2025 0.00 124.57 01364 Proforce Marketing 12/18/2025 Regular 0.00 5,373.31 308047 582506 Invoice 12/17/2025 PROFORCE INV 582506 0.00 5,373.31 01375 Quadient, Inc. 12/18/2025 Regular 0.00 129.99 308048 17880144 Invoice 12/17/2025 Impress Postage-Domestic Mail/Tiers 0.00 129.99 01421 Reddy Ice Corporation 12/18/2025 Regular 0.00 330.38 308049 1060479038 Invoice 12/17/2025 7LB Prem Reddy Ice 0.00 330.38 01470 Rockwood Chemical 12/18/2025 Regular 0.00 206.63 308050 46001 Invoice 12/17/2025 Herbicides 0.00 206.63
01526 San Diego County RCS 12/18/2025 Regular 0.00 213.50 308051 26BRAWPWN05 Invoice 12/17/2025 Public Works Radios on the 800MHz Netw… 0.00 213.50 01527 San Diego Police Equipment Inc 12/18/2025 Regular 0.00 2,026.29 308052 667071 Invoice 12/17/2025 9MM 147/GR Ammo 0.00 2,026.29 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 5 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 01596 Southern California Gas Co 12/18/2025 Regular 0.00 91.01 308053 10-25GasSrCtr Invoice 12/17/2025 Natural Gas Consumption/9/9/25 - 10/8/25 0.00 91.01 01987 STC Traffic, Inc 12/18/2025 Regular 0.00 7,455.00 308054 8577 Invoice 12/17/2025 Amendment No. 1 for Design & CM Signal … 0.00 7,455.00 00496 The Desert Review 12/18/2025 Regular 0.00 540.00 308055 4946 Invoice 12/17/2025 Printed Add/Study Adoption/11/26/25 0.00 540.00 01649 T-Mobile USA Inc 12/18/2025 Regular 0.00 134.40 308056 11-25TMobileBld… Invoice 12/15/2025 Ipad Building/PW/10/21/25 - 11/20/25 0.00 62.00 11-25TMobilePW Invoice 12/17/2025 Ipad Usage/PW/10/21/25 - 11/20/25 0.00 72.40 01908 Tyler Business Forms 12/18/2025 Regular 0.00 1,693.31 308057 107804 Invoice 12/17/2025 2025 IRS Forms/1095C & 1099 NEC/W-2 0.00 1,693.31 01717 United Way of Imperial County 12/18/2025 Regular 0.00 5.00 308058 INV0007365 Invoice 12/12/2025 United Way Deductions 0.00 5.00 01732 Valley Pest Services Inc 12/18/2025 Regular 0.00 50.00 308059 14356352 MT Invoice 12/17/2025 Monthly Pest Control/Lions Center 0.00 50.00 01982 Veritone Inc 12/18/2025 Regular 0.00 2,700.00 308060 1042456 Invoice 12/17/2025 Contract Application/12/15/25 - 12/14/26… 0.00 2,700.00 01738 Verizon Wireless 12/18/2025 Regular 0.00 2,907.01 308061 6115328210 Invoice 12/17/2025 Cell Phone Services/FD#2/5/7/25 - 6/6/25 0.00 243.71 6130317138 Invoice 12/17/2025 Cell Phone Services/PD/11/7/25 - 12/6/25 0.00 1,343.78 6130317140 Invoice 12/17/2025 Cell Phone Services/FD#2/11/7/25 - 12/6/… 0.00 198.45 6130317141 Invoice 12/17/2025 Cell Phone Services/Adminl/11/7/25 - 12/… 0.00 117.03 6130317142 Invoice 12/17/2025 Cell Phone Services/Library/11/7/25 - 12/… 0.00 39.01 6130317143 Invoice 12/17/2025 Cell Phone Srvcs/Parks & Sr Center/11/7/… 0.00 276.38 6130317144 Invoice 12/17/2025 Cell Phone Services/Building/11/7/25 - 12… 0.00 79.02 6130317145 Invoice 12/17/2025 Cell Phone Services/City Council/11/7/25 -… 0.00 195.05 6130317146 Invoice 12/17/2025 Cell Phone Services/Finance/11/7/25 - 12/… 0.00 78.18 9963444383 Invoice 12/17/2025 Cell Phone Services/City Council/04/7/24 -… 0.00 168.20 9965950691 Invoice 12/17/2025 Cell Phone Services/City Council/5/7/24 - … 0.00 168.20 01950 West Coast Arborist Inc 12/18/2025 Regular 0.00 6,068.00 308062 237320 Invoice 12/17/2025 Arborist services for City parks and facilities 0.00 6,068.00 00002 360 Business Products 12/23/2025 Regular 0.00 22.16 308063 OE-69367-1 Invoice 12/22/2025 Copy Paper 0.00 22.16
00009 AA Electric 12/23/2025 Regular 0.00 422.63 308064 3080 Invoice 12/22/2025 Troubleshoot/Street Light/146 Monterey S… 0.00 422.63 00028 AE Consulting, Inc. 12/23/2025 Regular 0.00 6,390.00 308065 09601 Invoice 12/22/2025 Consultant Agreement for Airport Engineer… 0.00 6,060.00 09602 Invoice 12/22/2025 Consultant Agreement for Airport Engineer… 0.00 330.00 00045 Alarm Communication Experts 12/23/2025 Regular 0.00 300.00 308066 011376 Invoice 12/22/2025 Monitoring Electronic Security System/PW… 0.00 105.00 011377 Invoice 12/22/2025 Monitoring Electronic Security System/PW 0.00 90.00 011378 Invoice 12/22/2025 Monitoring Electronic Security System/PW 0.00 105.00 00084 Alsco American Linen Div Steiner Corp 12/23/2025 Regular 0.00 220.35 308067 LYUM1927450 Invoice 12/22/2025 Cleaning Services/Supplies/WTP 0.00 77.14 LYUM1928277 Invoice 12/22/2025 Cleaning Services/Supplies/WWTP 0.00 143.21 02843 Arad Tatarian 12/23/2025 Regular 0.00 10.00 308068 12-25Reimburse Invoice 12/22/2025 Fed Aviation Admin/FAA Drone Zone DJI/2… 0.00 10.00 00176 Auto Zone Inc #2804 12/23/2025 Regular 0.00 39.45 308069 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 6 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 04187025185 Invoice 12/22/2025 Tire Foam/Air Freshener 0.00 39.45 02851 Carmen Luu 12/23/2025 Regular 0.00 64.42 308070
12-25UBRefund Invoice 12/22/2025 Refund UB Bill to next of Kin/01-7868-02 0.00 64.42 00324 CDW Government Inc 12/23/2025 Regular 0.00 1,351.09 308071 AG7374H Invoice 12/22/2025 Scanner 0.00 487.27
AG97W2S Invoice 12/22/2025 COM Reader/RF Proximity Reader 0.00 863.82 00392 Core & Main LP 12/23/2025 Regular 0.00 706.14 308072 Y264470 Invoice 12/19/2025 Shut Off tool 0.00 706.14
00419 CWEA 12/23/2025 Regular 0.00 114.00 308073
12-25ID433923 Invoice 12/19/2025 Certification Renewal/CSMG/Jonathan Sa… 0.00 114.00 00441 Daniel Torrez 12/23/2025 Regular 0.00 453.00 308074 12-25Reimburse Invoice 12/22/2025 Demolition Reimbursement/Permit 22000… 0.00 453.00 00485 Department of Justice 12/23/2025 Regular 0.00 93.00 308075 009398 Invoice 12/19/2025 Fingerprint Apps/CCW Initial-Standard 0.00 93.00 02560 Desert RV Service & Towing LLC 12/23/2025 Regular 0.00 32.52 308076 2053 Invoice 12/22/2025 Adrian Steel Key 0.00 32.52
01372 Downstream Aviation LP 12/23/2025 Regular 0.00 660.68 308077 8633 Invoice 12/22/2025 Relay Module 0.00 660.68
00531 EA Electric 12/23/2025 Regular 0.00 3,241.56 308078 INV333 Invoice 12/19/2025 Repair Service/VFD for Airport Mixer Motor 0.00 1,386.56 INV334 Invoice 12/19/2025 Repair Service/Foxboro Transmitter 0.00 1,855.00 00569 Empire Southwest LLC 12/23/2025 Regular 0.00 863.99 308079 EMWK4164585 Invoice 12/19/2025 Repair Service/Remove & Install Parking B… 0.00 863.99 00626 Farmers Land Leveling, Inc 12/23/2025 Regular 0.00 1,926.20 308080 240513 Invoice 12/22/2025 Purchase of Rock & Asphalt Products 0.00 1,926.20 00668 Francisco Mendoza 12/23/2025 Regular 0.00 100.00 308081 12-25Reimburse Invoice 12/22/2025 SCS FC Invoice 020/BPD Football Club 0.00 100.00 00720 GovConnection Inc 12/23/2025 Regular 0.00 1,369.20 308082 77104575 Invoice 12/22/2025 MFA USB Readers 0.00 1,021.88 77149586 Invoice 12/22/2025 Central AP Fnd 1year Subscription 0.00 347.32 01722 HD Supply, Inc. 12/23/2025 Regular 0.00 733.76 308083 INV00894255 Invoice 12/22/2025 Hach DPD Sample/Danger Sign 0.00 733.76 00792 Imperial County Air Pollution 12/23/2025 Regular 0.00 2,522.50 308084 1-26 2529 PTO Invoice 12/22/2025 2026 APCD Permit Renewal/5015 Best Ro… 0.00 615.50 1-26 2536 PTO Invoice 12/22/2025 2026 APCD Permit Renewal/760 Willard A… 0.00 615.00 1-26 2537 PTO Invoice 12/22/2025 2026 APCD Permit Renewal/1515 Jones St… 0.00 233.00 1-26 2907 PTO Invoice 12/22/2025 2026 APCD Permit Renewal/948 Ken Bemis… 0.00 593.00 1-26 3695 PTO Invoice 12/22/2025 2026 Pemit Renewal/Legion Rd. & Dogwo… 0.00 233.00 1-26 4380 PTO Invoice 12/22/2025 2026 APCD Permit Renewal/S. 9th Street 0.00 233.00 00805 Imperial Irrigation District 12/23/2025 Regular 0.00 45,051.03 308085 11-25IIDBestRd2 Invoice 12/22/2025 Power Bill/Account 81148/11/5/25 - 12/5… 0.00 33,836.67 11-25IIDStreetLig…Invoice 12/22/2025 StreetLights/11/6/25 - 12/8/25 0.00 11,214.36 00838 International Code Council 12/23/2025 Regular 0.00 1,771.45 308086 1002185642 Invoice 12/22/2025 25 California Complete Collection 0.00 1,771.45 02831 Jonathan Pacheco 12/23/2025 Regular 0.00 5.00 308087 12-25Reimburse Invoice 12/22/2025 Fed Aviation Admin/FAA Drone Zone DJI/… 0.00 5.00 00995 Kaz-Bros Design Shop 12/23/2025 Regular 0.00 1,306.71 308088 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 7 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 14452 Invoice 12/22/2025 T-Shirts/Crewneck Sweatshirt 0.00 652.50 14453 Invoice 12/22/2025 T-Shirts 0.00 654.21
00979 K-C Welding Rentals Inc 12/23/2025 Regular 0.00 233.81 308089 222124 Invoice 12/22/2025 Safety Boots/J.Soto/12/17/25 0.00 233.81 01025 LaBrucherie Irrigation Supp LLC 12/23/2025 Regular 0.00 1,566.24 308090 316355 Invoice 12/19/2025 6 Volts Battery 0.00 104.27
316357 Credit Memo 12/19/2025 6 Volts Battery 0.00 -104.27 316358 Invoice 12/19/2025 9 Volt Battery 0.00 39.15
316369 Invoice 12/19/2025 Valve/Coupling/Adapter/Connector 0.00 61.72 316387 Invoice 12/19/2025 Coil/Connector/Coupling/Elbow/Puncher 0.00 73.83 316466 Invoice 12/19/2025 Plug Strip/Swivel Adapter/Solenoid 0.00 119.68 316523 Invoice 12/19/2025 Figure 8 Line end 0.00 1.41
316615 Invoice 12/19/2025 Sprikler/Extender/Coupling/Nipple/Nozzle… 0.00 134.88 316647 Invoice 12/19/2025 Coupling 0.00 25.71
316812 Invoice 12/19/2025 Diaphram/Connector/Box with cover/Nipp… 0.00 71.71 316826 Invoice 12/19/2025 Cap/Tee/Coupling 0.00 4.27
316877 Invoice 12/22/2025 Soil Probe/Cutter 0.00 181.12 316932 Invoice 12/19/2025 Soil Staple/Coil/Solenoid for ASVR RB 0.00 40.12 OM39438 Invoice 12/22/2025 Solenoid for Valves/Valve Diaphragm 0.00 24.37 OM41611 Invoice 12/22/2025 Water Spray Tip/Water Spray Gun 0.00 169.73 OM42145 Invoice 12/22/2025 Nipple 0.00 29.63
OM42833 Invoice 12/22/2025 Elbow/Pipe 0.00 24.09
OM45232 Invoice 12/22/2025 Valve Diaphragm 0.00 22.33
OM45682 Invoice 12/22/2025 Pipe/Coupling/Tee/Ell/Glue/Primer/Nipple… 0.00 390.50 OM47546 Invoice 12/22/2025 Rock/Riverbed 0.00 123.36
OM48554 Invoice 12/19/2025 Fog Nozzle 0.00 28.63
**Void** 12/23/2025 Regular 0.00 0.00 308091
01840 LC Paving & Sealing Inc 12/23/2025 Regular 0.00 360,374.37 308092 25-028-03 Invoice 12/22/2025 Ocotillo Construction 0.00 360,374.37 01096 Mallory Safety & Supply LLC 12/23/2025 Regular 0.00 238.97 308093 6315174 Invoice 12/22/2025 Gloves/Fog Lens/Glove Clip 0.00 238.97 02850 Manuel Castro 12/23/2025 Regular 0.00 100.00 308094 12-25Refund Invoice 12/22/2025 Facility Requested/Baby Shower/12/13/25 0.00 100.00 01162 Martha T Garcia 12/23/2025 Regular 0.00 125.00 308095 12-25Reimburse Invoice 12/22/2025 Hyatt Regency/Parking Overnight/Nov 2-6 0.00 125.00 01183 McNeece Bros Oil Company 12/23/2025 Regular 0.00 621.34 308096 371787 Invoice 12/22/2025 Diesel Fuel 0.00 59.86
374697 Invoice 12/22/2025 Gas Can/5 Gal 0.00 365.38
374738 Invoice 12/22/2025 Diesel Fuel/Unit 108 0.00 142.10 374920 Invoice 12/19/2025 Fuel 0.00 54.00
01251 National Band & Tag Co Inc 12/23/2025 Regular 0.00 93.93 308097 345390 Invoice 12/19/2025 Bone Tags/Animal Control 0.00 93.93 01279 NuCO2 12/23/2025 Regular 0.00 131.18 308098
82175741 Invoice 12/22/2025 CO2 MK9 Detector/Sensor Kit 0.00 65.59 82222269 Invoice 12/22/2025 CO2 MK9 Detector/Sensor Kit 0.00 65.59 01282 O'Reilly Auto Parts 12/23/2025 Regular 0.00 20.64 308099 2648-188408 Invoice 12/22/2025 Hydraulic Oil 0.00 8.69
2648-189461 Invoice 12/22/2025 Antifreeze/Coolant 0.00 11.95 2648-189505 Invoice 12/22/2025 Coolant Recovery Tank 0.00 15.21 2648-189508 Credit Memo 12/22/2025 Coolant Recovery Tank 0.00 -15.21 02437 Print & Promotional Solutions Inc. 12/23/2025 Regular 0.00 121.37 308100 BH49005551A Invoice 12/19/2025 Business Cards/Moreno 0.00 121.37 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
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Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 02385 Rafael Espinoza 12/23/2025 Regular 0.00 337.89 308101 11-25Reimburse Invoice 12/22/2025 Hotel Reimbursement/Bwly Youth Boxing … 0.00 337.89 02849 Rafael Lopez 12/23/2025 Regular 0.00 100.00 308102 12-25Refund Invoice 12/22/2025 Facility Requested/Team Party/12/12/25 0.00 100.00 02693 RCX Sports, LLC 12/23/2025 Regular 0.00 16,623.76 308103 3000004417 Invoice 12/22/2025 Uniforms for MLS Go, Fall 2025 0.00 15,191.43 3000004441 Invoice 12/22/2025 Uniforms for MLS Go, Fall 2025 0.00 140.10 3000004627 Invoice 12/22/2025 MLS GO Gear 0.00 420.04
3000004708 Invoice 12/22/2025 MLS GO Gear 0.00 387.26
3000004711 Invoice 12/22/2025 MLS GO Gear 0.00 207.79
3000004729 Invoice 12/22/2025 MLS GO Gear 0.00 184.95
3000004990 Invoice 12/22/2025 MLS GO Gear 0.00 92.19
01421 Reddy Ice Corporation 12/23/2025 Regular 0.00 189.50 308104 1060479707 Invoice 12/22/2025 Ice 0.00 189.50
01443 Rick's Roadrunner Lock & Safe 12/23/2025 Regular 0.00 338.53 308105 23876 Invoice 12/22/2025 Key Duplicates/Parks Restrooms 0.00 338.53 02830 Roman Lopez Figueroa 12/23/2025 Regular 0.00 50.00 308106 11-25Soccer2 Invoice 12/22/2025 Brawley Youth Soccer 2025/Nov 18/Final 0.00 50.00 01488 Roto Rooter 12/23/2025 Regular 0.00 156.44 308107 216394 Invoice 12/22/2025 BS to main/Mens Trap 0.00 156.44 02848 Sandra Ramos 12/23/2025 Regular 0.00 60.00 308108 12-25Refund Invoice 12/22/2025 Facility Requested/Baby Shower/12/13/25 0.00 60.00 02328 SD Electric and Hvac/R Inc 12/23/2025 Regular 0.00 6,261.43 308109 1546 Invoice 12/22/2025 Frame an Opening for a Door/Installation 0.00 1,150.48 1547 Invoice 12/22/2025 Entrance Door 0.00 912.72
1551 Invoice 12/22/2025 Electric Works/Christmas Lights 0.00 663.39 1552 Invoice 12/22/2025 Repair Service/Air Conditioning 0.00 685.50 1554 Invoice 12/22/2025 New Unit/AC Inverter 0.00 2,849.34 01562 Sherwin-Wiiliams Company Inc 12/23/2025 Regular 0.00 825.33 308110 14452102991125 Invoice 12/22/2025 Paint 0.00 273.42
19170102991225 Invoice 12/22/2025 Paint 0.00 551.91
01563 SHI 12/23/2025 Regular 0.00 1,870.97 308111
B20390869 Invoice 12/22/2025 Laptop/Battery 0.00 393.13 B20451638 Invoice 12/22/2025 Microsoft Enterprise Agreement - Renewal 0.00 749.84 B20451654 Invoice 12/22/2025 Microsoft Enterprise Agreement - Renewal 0.00 728.00 01596 Southern California Gas Co 12/23/2025 Regular 0.00 157.78 308112 11-25GasSrCtr Invoice 12/22/2025 Natural Gas Gas Consumption/10/8/25 - 1… 0.00 92.05 12-25GasLiftStati… Invoice 12/22/2025 Natural Gas Consumption/11/07/25 - 12/… 0.00 16.92 12-25GasPD Invoice 12/19/2025 Natural Gas Consumption/11/7/25 - 12/10… 0.00 32.54 12-25GasPool Invoice 12/22/2025 Natural Gas Consumption/11/05/25 - 12/… 0.00 16.27 01884 Sunbelt Rentals 12/23/2025 Regular 0.00 470.51 308113 168342902-0002 Credit Memo 12/08/2025 Invoice 168342902-0001/Rental Service/… 0.00 -407.06 175297955-0001 Credit Memo 12/08/2025 Service Repair/Blower Multi Speed 0.00 -63.56 175300296-0001 Credit Memo 12/08/2025 Service Repair/String Trimmer 0.00 -68.75 177049831-0001 Invoice 12/04/2025 Service Repair/Towable/Pump 0.00 100.88 177223163-0001 Invoice 12/04/2025 Service Repair/Riding Mower 0.00 184.31 177733255-0001 Invoice 12/19/2025 X-Line 0.00 115.79
177750341-0001 Invoice 12/22/2025 Rental/Light Tow 0.00 608.90 01710 Unifirst Corporation 12/23/2025 Regular 0.00 7,276.81 308114 2340235130 Invoice 12/22/2025 Polo Shirt/Jacket 0.00 175.76 2340235131 Invoice 12/22/2025 Polo Shirt 0.00 65.52
4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 9 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 2340235132 Invoice 12/22/2025 Polo Shirt 0.00 65.52
2340235133 Invoice 12/22/2025 Polo Shirt 0.00 60.83
2340235134 Invoice 12/22/2025 Workshirt 0.00 32.74
2340235135 Invoice 12/22/2025 Polo Shirt/Jeans/Jacket 0.00 312.00 2340235136 Invoice 12/19/2025 Polo Shirt/Jeans/Jacket 0.00 285.11 2340235137 Invoice 12/19/2025 Workshirt/Polo Shirt/Jeans/Jacket 0.00 246.48 2340235138 Invoice 12/19/2025 Polo Shirt/Pants/Jacket 0.00 312.00 2340235139 Invoice 12/19/2025 Workshirt/Polo Shirt/Jeans/Jacket 0.00 259.97 2340235140 Invoice 12/19/2025 Polo Shirt/Jacket 0.00 152.88 2340235141 Invoice 12/19/2025 Workshirt/Jeans/Jacket 0.00 243.14 2340235142 Invoice 12/19/2025 Workshirt/Jeans/Jacket 0.00 243.14 2340235143 Invoice 12/22/2025 Polo Shirt/Pants/Jacket 0.00 312.00 2340235498 Invoice 12/19/2025 Workshirt/Polo Shirt/Jeans/Jacket 0.00 269.86 2340235499 Invoice 12/19/2025 Polo Shirt/Jeans/Jacket 0.00 297.96 2340235500 Invoice 12/19/2025 Workshirt/Jeans/Jacket 0.00 241.07 2340235501 Invoice 12/19/2025 Polo/Jeans/Jacket 0.00 283.91 2340235502 Invoice 12/19/2025 Polo Shirt/Pants/Jeans/Jacket 0.00 297.96 2340235503 Invoice 12/19/2025 Workshirt/Jeans/Jacket 0.00 243.14 2340235504 Invoice 12/19/2025 Workshirt/Polo Shirt/Jeans/Jacket 0.00 253.69 2340235505 Invoice 12/19/2025 Polo Shirt/Jeans/Jacket 0.00 302.64 2340235506 Invoice 12/19/2025 Polo Shirt/Jacket 0.00 183.04 2340235508 Invoice 12/19/2025 Workshirt/Polo Shirt/Pants/Jacket 0.00 240.85 2340235509 Invoice 12/22/2025 Workshirt/Polo Shirt 0.00 50.55 2340235510 Invoice 12/22/2025 Polo Shirt 0.00 74.89
2340235511 Invoice 12/22/2025 Polo Shirt 0.00 70.20
2340237682 Invoice 12/19/2025 Polo Shirt/Jeans/Jacket 0.00 316.16 2340237683 Invoice 12/19/2025 Polo Shirt/Jeans/Jacket 0.00 314.08 2340237684 Invoice 12/22/2025 Polo Shirt/Jean/Jacket 0.00 302.64 2340237685 Invoice 12/22/2025 Workshirt/Pants/Jacket 0.00 243.14 2340237686 Invoice 12/22/2025 Workshirt/Jeans/Jacket 0.00 243.14 2340237687 Invoice 12/22/2025 Polo Shirt/Pants 0.00 280.80 **Void** 12/23/2025 Regular 0.00 0.00 308115
**Void** 12/23/2025 Regular 0.00 0.00 308116
01732 Valley Pest Services Inc 12/23/2025 Regular 0.00 295.00 308117 14357444 MT Invoice 12/22/2025 Monthly Pest Control/Library 0.00 50.00 14357448 MT Invoice 12/22/2025 Monthly Pest Control/Law Service/PW 0.00 60.00 14357449 MT Invoice 12/22/2025 Monthly Pest Control/Planning 0.00 50.00 14357450 MT Invoice 12/19/2025 Monthly Pest Control/City Hall 0.00 50.00 14357451 MT Invoice 12/19/2025 Rodent Control/City Hall 0.00 85.00 01738 Verizon Wireless 12/23/2025 Regular 0.00 391.47 308118 6130317139 Invoice 12/22/2025 Cell Phone Services/PW/11/7/25 - 12/6/25 0.00 391.47 01772 Waxie Sanitary Supply 12/23/2025 Regular 0.00 66.61 308119 83679052 Invoice 12/19/2025 Gloves 0.00 66.61
00045 Alarm Communication Experts 01/02/2026 Regular 0.00 75.00 308120 011399 Invoice 12/30/2025 Monitoring Electronic Security System/W… 0.00 75.00 00084 Alsco American Linen Div Steiner Corp 01/02/2026 Regular 0.00 307.64 308121 LYUM1929777 Invoice 12/30/2025 Cleaning Services/Supplies/WWTP 0.00 143.21 LYUM1930409 Invoice 12/30/2025 Cleaning Srvcs/Supplies/Rec 0.00 38.48 LYUM1930410 Invoice 12/30/2025 Cleaning Services/Planning 0.00 85.05 LYUM1930422 Invoice 12/29/2025 Cleaning Srvcs/Supplies/City Hall 0.00 40.90 00101 American Water Works Association 01/02/2026 Regular 0.00 539.00 308122 SO272677 Invoice 12/30/2025 AWWA Membership/Mar 2026 - Feb 2027 0.00 539.00 02737 Atkinson, Andelson, Loya, Ruud & Romo 01/02/2026 Regular 0.00 2,887.50 308123 771548 Invoice 12/29/2025 Attorney Srvcs/Nov30/Investigation 00007 0.00 2,887.50 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 10 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00213 Big State Industrial Supply Inc 01/02/2026 Regular 0.00 363.66 308124 1616867 Invoice 12/30/2025 Drivers Glove/Tape 0.00 363.66 00228 Brawley Ace Hardware 01/02/2026 Regular 0.00 4,402.60 308125 B11765/2 Invoice 12/29/2025 Wall Texture/Trayset/Drywall Block 0.00 275.10 B16175/2 Invoice 12/29/2025 Bolts,Nuts&Washers/Screws 0.00 4.48 B19322/2 Invoice 12/29/2025 Paint 0.00 341.44
B21519/2 Invoice 12/29/2025 Batteries 0.00 19.74
B32927/2 Invoice 12/29/2025 Glue 0.00 9.34
B36523/2 Invoice 12/29/2025 Cooler/Leader hose/Adapter/Pipe/Clog Bu… 0.00 103.46 B38188/2 Invoice 12/29/2025 Fasteners 0.00 19.05
B40475/2 Invoice 10/15/2025 Box Outlet/Extension Ring 0.00 16.51 B41350/2 Invoice 12/29/2025 Bleach 0.00 52.15
B41676/2 Invoice 12/29/2025 Striping Paint 0.00 58.07
B44832/2 Invoice 12/29/2025 Key Blank Master Padlock/Key Duplicate 0.00 103.11 B58022/2 Invoice 12/29/2025 Power Cord/Wipes/Cable Tie/Battery/Vari… 0.00 162.54 B60100/2 Invoice 12/29/2025 Low Voltage Mounting Bracket 0.00 5.43 B61360/2 Invoice 12/29/2025 Electronic Wipes/Marker/Cable Tie 0.00 19.75 B64513/2 Invoice 12/23/2025 Power Strip/Cord Extension/Utility Tub 0.00 96.74 B64875/2 Invoice 12/23/2025 Bolts, Nuts&Washers/Towels Shop/Cut-Off… 0.00 54.64 B64941/2 Invoice 12/23/2025 Wire Stripper 0.00 61.97
B64980/2 Invoice 12/23/2025 Cable Tie 0.00 31.52
B65499/2 Invoice 12/23/2025 Extension Cord 0.00 31.52
B66739/2 Invoice 12/23/2025 Compression Coupler 0.00 3.68 B66822/2 Invoice 12/23/2025 Key Duplicate/Paint Roller 0.00 24.98 B67344/2 Invoice 12/29/2025 Brake Parts Cleaner/Detergent Booster/Va… 0.00 151.71 B67351/2 Invoice 12/23/2025 Paint Roller/Brush/Msking Paper/Tape/Sp… 0.00 111.04 B67366/2 Invoice 12/23/2025 Step Ladder 0.00 108.74
B67626/2 Invoice 12/23/2025 Hole Saw/Hole Saw Arbor 0.00 52.18 B67846/2 Invoice 12/29/2025 Lumber 0.00 37.29
B67851/2 Invoice 12/29/2025 Timmer Cleaner/Glue 0.00 39.12 B67940/2 Invoice 10/29/2025 Knife/SdingPad/Silicone/Jnt Comd/Drywall… 0.00 137.99 B67958/2 Invoice 12/29/2025 Level/Eyebolt/Bolts,Nuts,Wahers 0.00 53.10 B68070/2 Invoice 12/29/2025 Glass Cleaner/Air Freshener/Battery Pack 0.00 27.15 B68257/2 Invoice 12/29/2025 Handsoap/Christmas Lights/Duster/Towel… 0.00 108.61 B68441/2 Invoice 12/29/2025 Bolts Nuts & Washers 0.00 3.18 B68608/2 Invoice 12/29/2025 Wall Plate/Repeater HDMI 0.00 42.39 B68750/2 Invoice 12/29/2025 Plastic Pail/Joint Compound 0.00 21.73 B68913/2 Invoice 12/29/2025 Drain Opener/Liquid Fire 0.00 10.43 B68960/2 Invoice 12/29/2025 Joint Compound 0.00 16.30
B69055/2 Invoice 12/29/2025 Tape/Wood & Metal Blade 0.00 65.23 B69171/2 Invoice 12/29/2025 Ant Killer/Padlock/Animal Ring 0.00 40.86 B70258/2 Invoice 12/29/2025 Garden Soil 0.00 41.27
B70534/2 Invoice 12/29/2025 Screws/Plywood 0.00 42.13
B70624/2 Invoice 12/29/2025 Cable/Ratching Tool/Charger/Light/Keydu… 0.00 163.02 B70994/2 Invoice 12/29/2025 Wall Texture/Wall Repair Patch Kit/Silicone 0.00 56.51 B71083/2 Invoice 12/29/2025 Oil-Based Paint 0.00 18.48
B71326/2 Invoice 12/29/2025 Nails/Glass Scraper 0.00 36.52 B71354/2 Invoice 12/29/2025 Cap PVC 0.00 3.89
B71558/2 Invoice 12/29/2025 Glue/Spreader/Scraper/Blade 0.00 37.79 B71561/2 Invoice 12/29/2025 Paint 0.00 315.35
B71930/2 Invoice 12/29/2025 Citronella Candle/Insect Trap Kit 0.00 39.13 B71940/2 Invoice 12/29/2025 Padlock/Key Set/Screwdriver/Spring Snap… 0.00 318.55 B73868/2 Invoice 12/29/2025 Towels/Dish Soap/Hand Soap 0.00 33.88 B74316/2 Invoice 12/29/2025 Engine Oil 0.00 46.02
B74469/2 Invoice 12/29/2025 Blade Set/Insect Killer/Grass Killer/Various… 0.00 255.21 X26790/2 Invoice 12/29/2025 Multimeter/Bleach/Pastic Bucket 0.00 45.21 X30737/2 Invoice 12/23/2025 Screwdriver Adapter 0.00 15.21 X30818/2 Invoice 12/29/2025 Photoelectric Light Control 0.00 32.60 X30845/2 Invoice 12/23/2025 Compost/Soil for Veg & Herb 0.00 54.10 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 11 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount X30861/2 Invoice 12/29/2025 Key duplicate 0.00 21.71
X31302/2 Invoice 12/29/2025 Paint Roller/Paint 0.00 241.82 X31309/2 Invoice 12/29/2025 Spraypaint 0.00 34.76
X31377/2 Invoice 12/29/2025 Cable Tie 0.00 27.17
**Void** 01/02/2026 Regular 0.00 0.00 308126
**Void** 01/02/2026 Regular 0.00 0.00 308127
**Void** 01/02/2026 Regular 0.00 0.00 308128
00278 California Diesel Compliance Inc 01/02/2026 Regular 0.00 390.00 308129 25-1909 Invoice 12/30/2025 Clean Truck Testing/Smoke & OBD/#26 & … 0.00 390.00 00299 Canon Financial Services Inc 01/02/2026 Regular 0.00 2,428.15 308130 42280854 Invoice 12/30/2025 Maintenance/Contract Charge/Parks&Rec… 0.00 215.62 42311415 Invoice 12/30/2025 Contract Charge/Dec 2025/Library 0.00 105.36 42311416 Invoice 12/30/2025 Contract Charge/Dec 2025/PW 0.00 404.56 42311417 Invoice 12/30/2025 Maintenance Overage/Nov 2025/Library 0.00 5.14 42311418 Invoice 12/30/2025 Copier Usg/Contract Chrg/City Hall/Library… 0.00 699.95 42311421 Invoice 12/30/2025 Main Overage Nov/Contract Charge Dec/… 0.00 564.69 42311422 Invoice 12/30/2025 Maintenance/Contract Charge/Parks&Rec… 0.00 287.69 42311423 Invoice 12/30/2025 Main Overage Nov & Contract Charge Dec… 0.00 145.14 02854 Cheryl Sandall 01/02/2026 Regular 0.00 70.00 308131 12-25Refund Invoice 12/30/2025 Facility Requested/Birthday Party/12/20/… 0.00 70.00 00387 Consolidate Electrical Dist 01/02/2026 Regular 0.00 226.28 308132 1964-1018267 Invoice 12/30/2025 Lamp 0.00 226.28
02191 Data Ticket Inc 01/02/2026 Regular 0.00 200.00 308133 187352 Invoice 12/29/2025 Code Enforcement Processing/SSN Search… 0.00 200.00 00531 EA Electric 01/02/2026 Regular 0.00 6,228.75 308134 INV328 Invoice 12/30/2025 Repair Service/Parts/Malan RTU 0.00 2,718.75 INV336 Invoice 12/30/2025 Repair Service/Reconnect and test mixed … 0.00 780.00 INV337 Invoice 12/30/2025 Repair Service/ATV12 Schneider VFD Airpo… 0.00 2,730.00 00626 Farmers Land Leveling, Inc 01/02/2026 Regular 0.00 488.80 308135 240495 Invoice 12/30/2025 Purchase of Rock & Asphalt Products 0.00 488.80 02327 Garda CL West Inc. Lockbox #233209 01/02/2026 Regular 0.00 395.86 308136 10838057 Invoice 12/29/2025 Armored Trasportation Service/January 2… 0.00 395.86 00759 Hinderliter, De Llamas & Associates 01/02/2026 Regular 0.00 1,502.05 308137 SIN057029 Invoice 12/30/2025 Contract Sales Tax and Audir Recovery Fee… 0.00 1,502.05 00792 Imperial County Air Pollution 01/02/2026 Regular 0.00 233.00 308138 1-26 3814 PTO Invoice 12/29/2025 2026 APCD Permit Renewal/351 Main Stre… 0.00 233.00 00805 Imperial Irrigation District 01/02/2026 Regular 0.00 38.00 308139 WtrAvailability20…Invoice 12/29/2025 Water Availability 2026/Plot Id/MAN 29 0… 0.00 38.00 00979 K-C Welding Rentals Inc 01/02/2026 Regular 0.00 587.18 308140 53765 Invoice 12/29/2025 Chain Loop 0.00 52.18
53868 Invoice 12/30/2025 Safety Boots/J.Dillon/12/18/25 0.00 260.99 53890 Invoice 12/30/2025 Trimmer Head/Tow Bar 0.00 274.01 01025 LaBrucherie Irrigation Supp LLC 01/02/2026 Regular 0.00 1,231.63 308141 315338 Credit Memo 12/30/2025 Glue/Valve/Adpater/Joint/Nipple/Nozzle/… 0.00 -83.17 315990 Invoice 12/30/2025 Coupling/Tape 0.00 49.72
316888 Invoice 12/30/2025 Cap/Saw Tool 0.00 25.42
316906 Invoice 12/30/2025 Primer/Nipple/Ell/Cap/Coupling 0.00 47.18 316940 Invoice 12/30/2025 Irrtrol Repair Kit 0.00 29.37 316977 Credit Memo 12/30/2025 Nozzle/Shrubbler 0.00 -28.13 316980 Invoice 12/30/2025 Coupling/PVC IPS Compress Coupling 0.00 35.91 317032 Invoice 12/30/2025 Nipple/Cap/PVC Pipe 0.00 47.36 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 12 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 317056 Invoice 12/30/2025 Valve Station/Solenoid Valve 0.00 361.90 317099 Invoice 12/30/2025 Valve Station 0.00 143.08
OM41487 Invoice 12/30/2025 Solenoid Valve 0.00 27.95
OM41504 Invoice 12/30/2025 Solenoid Valve 0.00 27.95
OM41603 Invoice 12/30/2025 Solenoid for ASVR RB Valves 0.00 19.13 OM41613 Invoice 12/30/2025 Pop Up Rotos with Check Valve 0.00 480.22 OM43659 Invoice 12/29/2025 Sloan Repair Kit/Urinal 0.00 47.74 01096 Mallory Safety & Supply LLC 01/02/2026 Regular 0.00 246.82 308142 6319822 Invoice 12/30/2025 Safety Gloves 0.00 246.82
01183 McNeece Bros Oil Company 01/02/2026 Regular 0.00 107.41 308143 375099 Invoice 12/29/2025 Fuel 0.00 60.47
375114 Invoice 12/29/2025 Fuel 0.00 46.94
01282 O'Reilly Auto Parts 01/02/2026 Regular 0.00 184.75 308144 2648-190106 Invoice 12/30/2025 Battery 0.00 206.75
2648-190117 Credit Memo 12/30/2025 Core Return/Invoice 2648-190106/Battery 0.00 -22.00 01311 Packers Mini Storage 01/02/2026 Regular 0.00 126.50 308145 1-26Storage Invoice 12/30/2025 Storage Unit B209/January 2026 0.00 126.50 02853 Piccola Hunter 01/02/2026 Regular 0.00 100.00 308146 12-25Refund Invoice 12/30/2025 Facility Requested/Birthday Party/12/20/… 0.00 100.00 01341 Pitney Bowes Inc 01/02/2026 Regular 0.00 46.56 308147 12-25Penalties Invoice 12/29/2025 Late Fee/Penalties/PD 0.00 46.56 02437 Print & Promotional Solutions Inc. 01/02/2026 Regular 0.00 510.93 308148 BH49005585A Invoice 12/29/2025 Business Cards/Garcia/Storms/Pacheco/Di… 0.00 510.93 01363 Professional Glass Installers 01/02/2026 Regular 0.00 683.02 308149 2506_2 Invoice 12/29/2025 Broken Window Repair/Library 0.00 683.02 01364 Proforce Marketing 01/02/2026 Regular 0.00 13,341.88 308150 578340 Invoice 12/30/2025 PROFORCE QT 718401 0.00 7,461.93 582705 Invoice 12/30/2025 PROFORCE QT 722256 0.00 5,879.95 02328 SD Electric and Hvac/R Inc 01/02/2026 Regular 0.00 7,810.88 308151 1548 Invoice 12/29/2025 Plumbing Parts/Condesation Pump for Ice… 0.00 165.05 1549 Invoice 12/29/2025 Installation Electrical Outlets/Led Light Fix… 0.00 3,968.85 1553 Invoice 12/30/2025 New AC Installation 0.00 3,676.98 01884 Sunbelt Rentals 01/02/2026 Regular 0.00 389.33 308152 178044793-0001 Invoice 12/30/2025 Rental Return/Paint Sprayer 0.00 389.33 01725 V & V Manufacturing Inc 01/02/2026 Regular 0.00 267.20 308153 63599 Invoice 12/29/2025 Brawley Police Badge 0.00 141.10 63606 Invoice 12/29/2025 Brawley Police Badge 0.00 126.10 01732 Valley Pest Services Inc 01/02/2026 Regular 0.00 210.00 308154 14357445 MT Invoice 12/30/2025 Monthly Pest Control/WTP 0.00 85.00 14357447 MT Invoice 12/29/2025 Monthly Pest Control/PD 0.00 50.00 14357574 MT Invoice 12/30/2025 Monthly Pest Control/Sr Center 0.00 75.00 01772 Waxie Sanitary Supply 01/02/2026 Regular 0.00 405.68 308155 83692100 Invoice 12/30/2025 Janitorial Supplies/Lions Center 0.00 405.68 02852 Xavier Ramirez 01/02/2026 Regular 0.00 144.00 308156 12-25Basketball Invoice 12/30/2025 Youth Basketball 2025/Dec 17,18 & 19 0.00 144.00 01840 LC Paving & Sealing Inc 12/31/2025 Regular 0.00 294,788.15 308157 25-028-04 Invoice 12/22/2025 Ocotillo Construction 0.00 294,788.15 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 13 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -14.97 DFT0004827 CM0000600 Credit Memo 12/12/2025 Federal Taxes 0.00 -14.97 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -15.00 DFT0004828 CM0000601 Credit Memo 12/12/2025 Medicare Taxes 0.00 -15.00 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -64.12 DFT0004829 CM0000602 Credit Memo 12/12/2025 Social Security Taxes 0.00 -64.12 00571 Employment Development Dept 12/26/2025 Bank Draft 0.00 -6.75 DFT0004830 CM0000603 Credit Memo 12/12/2025 State Taxes 0.00 -6.75 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -6.17 DFT0004834 CM0000606 Credit Memo 12/12/2025 Federal Taxes 0.00 -6.17 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -1.78 DFT0004835 CM0000607 Credit Memo 12/12/2025 Medicare Taxes 0.00 -1.78 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 -7.66 DFT0004836 CM0000608 Credit Memo 12/12/2025 Social Security Taxes 0.00 -7.66 00571 Employment Development Dept 12/26/2025 Bank Draft 0.00 -1.36 DFT0004837 CM0000609 Credit Memo 12/12/2025 State Taxes 0.00 -1.36 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 0.83 DFT0004842 INV0007396 Invoice 11/26/2025 Federal Taxes 0.00 0.83
00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 0.20 DFT0004843 INV0007397 Invoice 11/26/2025 Medicare Taxes 0.00 0.20
00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 0.86 DFT0004844 INV0007398 Invoice 11/26/2025 Social Security Taxes 0.00 0.86 00571 Employment Development Dept 12/26/2025 Bank Draft 0.00 0.70 DFT0004845 INV0007399 Invoice 11/26/2025 State Taxes 0.00 0.70
00291 CalPERS 12/15/2025 Bank Draft 0.00 500.00 DFT0004847 100000018141262 Invoice 12/19/2025 Arrears-Employer Paid/Admin Fee 0.00 500.00 00291 CalPERS 12/15/2025 Bank Draft 0.00 400.00 DFT0004849 100000018136444 Invoice 12/19/2025 Retired Annuitant Late Fee 0.00 400.00 00031 Aflac Inc 12/26/2025 Bank Draft 0.00 890.83 DFT0004850 INV0007435 Invoice 12/26/2025 Cancer/ICU/Disability Withheld 0.00 890.83 00031 Aflac Inc 12/26/2025 Bank Draft 0.00 1,180.90 DFT0004851 INV0007436 Invoice 12/26/2025 Cancer/ICU/Disability Withheld 0.00 1,180.90 01255 National Plan Coordinators 12/26/2025 Bank Draft 0.00 3,185.00 DFT0004856 INV0007443 Invoice 12/26/2025 Def Compensation/Plan #340233-01 0.00 3,185.00 01257 Nationwide Retirement Solution 12/26/2025 Bank Draft 0.00 2,955.00 DFT0004857 INV0007444 Invoice 12/26/2025 Def Compensation/Entity #05270 0.00 2,955.00 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 24,086.99 DFT0004863 INV0007455 Invoice 12/26/2025 Federal Taxes 0.00 24,086.99 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 10,134.70 DFT0004864 INV0007456 Invoice 12/26/2025 Medicare Taxes 0.00 10,134.70 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 42,476.04 DFT0004865 INV0007457 Invoice 12/26/2025 Social Security Taxes 0.00 42,476.04 00571 Employment Development Dept 12/26/2025 Bank Draft 0.00 10,172.63 DFT0004866 INV0007458 Invoice 12/26/2025 State Taxes 0.00 10,172.63 00031 Aflac Inc 12/26/2025 Bank Draft 0.00 366.99 DFT0004867 4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 14 of 15
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable # Payable Type Post Date Payable Description Discount Amount Payable Amount INV0007459 Invoice 12/26/2025 Cancer/ICU/Disability Withheld 0.00 366.99 00031 Aflac Inc 12/26/2025 Bank Draft 0.00 335.15 DFT0004868 INV0007460 Invoice 12/26/2025 Cancer/ICU/Disability Withheld 0.00 335.15 01255 National Plan Coordinators 12/26/2025 Bank Draft 0.00 235.00 DFT0004873 INV0007466 Invoice 12/26/2025 Def Compensation/Plan #340233-01 0.00 235.00 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 5,558.13 DFT0004878 INV0007474 Invoice 12/26/2025 Federal Taxes 0.00 5,558.13 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 4,520.66 DFT0004879 INV0007475 Invoice 12/26/2025 Medicare Taxes 0.00 4,520.66 00836 Internal Revenue Service 12/26/2025 Bank Draft 0.00 19,329.68 DFT0004880 INV0007476 Invoice 12/26/2025 Social Security Taxes 0.00 19,329.68 00571 Employment Development Dept 12/26/2025 Bank Draft 0.00 3,126.63 DFT0004881 INV0007477 Invoice 12/26/2025 State Taxes 0.00 3,126.63 Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code US Bank Summary
Bank Drafts
EFT's
151
0 6
29 16
0.00 0.00
0.00 0.00
0.00 202 0.00
Payment
1,430,270.97
0.00 0.00
129,339.11
355,941.01
1,915,551.09
Payable
Count
399
0 0
29 23
451
4b.1
Check Report Date Range: 12/13/2025 - 01/02/2026
1/6/2026 1:27:17 PM Page 15 of 15
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
151
0 6
29 16
0.00 0.00
0.00 0.00
0.00 202 0.00
1,430,270.97
0.00 0.00
129,339.11
355,941.01
1,915,551.09
399
0 0
29 23
451
Fund Name Period Amount
Fund Summary
999 POOLED CASH 12/2025 1,857,959.15
999 POOLED CASH 1/2026 57,591.94
1,915,551.09
4b.1
1/6/2026 1:31:20 PM Monthly Transaction Report Page 1 of 1 City of Brawley
Monthly Transaction Report
Date Range: 12/13/2025 - 1/2/2026
Account Number Name Date
Adj
Type Amount Reference Packet Receipt Type
12/17/2025 Refund 78.56 Check #: 308000 UBPKT09715
Revenue Code Current Plus 1 Plus 2 Plus 3 Plus 4 Balance 01-6761-02 BRAWLEY EXPRESS
996 78.56 0.00 0.00 0.00 0.00 78.56
Aging Total: 78.56 0.00 0.00 0.00 0.00 78.56
12/18/2025 Refund 21.54 Check #: 308001 UBPKT09722
Revenue Code Current Plus 1 Plus 2 Plus 3 Plus 4 Balance 01-9015-06 AHMEED, HAMMAS
996 21.54 0.00 0.00 0.00 0.00 21.54
Aging Total: 21.54 0.00 0.00 0.00 0.00 21.54
Transaction Grand Total for Period: 100.10
Transaction Type Count Amount
Totals by Transaction Type
Refund 2 100.10
Total for Period: 2 100.10
Transaction Type Count Amount
Totals by Transaction Type and Revenue Code
Revenue Code
Refund
996 - 996 2 100.10
Refund Total: 100.10
Total for Period: 2 100.10
Count Amount
Totals by Revenue Code
Revenue Code
996 - 996 2 100.10
Total for Period: 2 100.10
4b.2
City of Brawley
City Council
January 20, 2026
Agenda Item No 4c
STAFF REPORT
To: City Council
From: Emmet Fried, Assistant to the City Manager
Prepared by: Emmet Fried, Assistant to the City Manager Subject: Authorization for the Imperial County Air Pollution Control District to Install and Maintain Air Quality Monitoring Equipment at Volunteer Park RECOMMENDATION:
Staff recommends that the City Council approve the request from the Imperial County Air Pollution Control District to install and maintain air quality monitoring equipment at Volunteer Park as part of the New River Air Monitoring Project.
BACKGROUND INFORMATION:
The Imperial County Air Pollution Control District is implementing the New River Air Monitoring Project; a regional initiative aimed at improving air quality data collection in communities adjacent to the New River. This project is part of a broader effort to address environmental health concerns and provide real-time air quality information to residents.
As part of this initiative, the Imperial County Air Pollution Control District (ICAPCD) identified both Pat Williams Park and Ed Soto Field as strategic locations, but requested authorization from the Council on December 16, 2025 to install monitoring equipment at one of the two Parks.
ICAPCD would like to utilize both locations, instead of one and has identified Volunteer Park (the location of Ed Soto Field) as a second strategic location for the placement of air monitoring equipment.
This site was selected based on its proximity to the New River corridor and accessibility for maintenance and data retrieval. Staff has returned to request approval to install and maintain air monitor equipment at the second location.
FISCAL IMPACT:
There is no fiscal impact to the City. All costs associated with the installation and maintenance of the monitoring equipment will be covered by Imperial County Air Pollution Control District through grant funding.
ALTERNATIVES:
Council could deny the request and forgo participation in the New River Air Monitoring Project.
ATTACHMENTS:
1. The proposed New River Air Quality Monitoring Equipment Installation and Maintenance Agreement
4c
2. Picture of Clarity Node Sensor
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 1/15/2026
Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 4c
[CAPCO
IMPERIAL COUNTY
AIR P0LlUTI0N CONTROL DISTR!CT
New River Air Quality Monitoring Equipment Installation and Maintenance Agreement I.,_ ______________ voluntarily grant permission to Imperial County Air Pollution Control District and the approved air monitoring Contractor (SCS Engineers) to install one (1) PM2.5 sensor at a mutually agreed upon location at the following property: \/oLLUVTuR 1?A~K, G,50 W -,JND S-r., B&4vvkY, CA V»-1:
I agree to the following conditions:
• If applicable, I grant permission for the PM2.5 sensor to use the property's electricity and intemet service. Air quality measurements collected by the sensor will be transmitted to ses Engineers via the intemet connection.
• I choose to participate in this program and I will make a commitment to work with SCS Engineers and Imperial County Air Pollution Control District (ICAPCD) to assure the proper installation of the PM2.5 sensor. This will include setting appointments to give inspectors and installers access to the residence/property to verify and install equipment. • Term: The term of this Agreement shall be for three (3) years from the date of signing ("Original Term").
• I will provide ICAPCD and SCS Engineers with clear access to PM2.5 sensor for periodic inspection, maintenance, repair, or replacement. I will also provide access for occasional brieftours of the PM2.5 sensor, which will be led by SCS Engineers and ICAPCD. I understand that SCS Engineers and Imperial County Air Pollution Control District will coordinate forthese brieftours of the PM2.5 sensor.
• I will notify SCS Engineers staff immediately if I observe any type of equipment malfunction, installation problems, potential weather damage, vandalism, or theft of the PM2.5 sensor. I understand I am not responsible for any damage or theft. • I understand that Ishall not tamper with the PM2.5 sensor in any manner. • I understand I will not be deemed responsible and liable for any damage, loss, or injury of any kind or nature, to any ICAPCD or SCS Engineers personnel or property, caused by or resulting from or in connection with the installation and maintenance of the PM2.5 sensor, unless caused by or resulting from any negligent act or action on my part.
I acknowledge that I have been advised and understand that:
• The purpose of installing the PM2.5 sensor is to collect and report air quality data to SCS Engineers and ICAPCD for the purposes of air monitoring along the New River. • SCS Engineers may inspect the PM2.5 sensor with advanced notice. • The County of Imperial and Imperial County Air Pollution Control District staff are not required to provide any personal information.
• This agreement is voluntary and will be extended if needed. • I may stop participating at any time. lf I end my participation, I will provide a minimum thirty (30) days-notice to ICAPCD and SCS Engineers who will be required to remove all equipment and electrical connections.
• I acknowledge that I am at least 21 years of age.
4c.1
[CAPCO
IMPERIAL COUNTY
AIR POLLUTION CONTROL Dl'STRICT
• SCS Engineers will hold me harm.less and will be responsible for all loss or liability that results from installation or use of the PM2.5 sensor, except to the extent resulting from my gross negligence or willful misconduct.
Contractor and ICAPCD agree to the following conditions:
• SCS Engineers will check-in with the Imperial County Air Pollution Control District prior to accessing the PM2.5 sensor for periodic inspection, maintenance, repair, or replacement. • SCS Engineers will communicate and report with the Imperial County Air Pollution Control District's Project Manager once the periodic inspection, maintenance, repair, or replacement is completed.
Date: ------------- Name: ------------------ Signatur e: _______________ _ Street Address: ----------------- Telephone: __________ _ E-MaU: ______________ _
Additional Information
Property Type:
D School
OResidence
• Business
~Other (please describe):
?AAi6
Monitoring Site (name as it will be publicly displayed):
VoLuNra:& PB&K
Imperial County Air Pollutioo Control
Date: ------------------
Name (Printed): ____________ _
Signature: _____ __________ _
Affiliation with Property:
D Property 0wner
D Property 0wner Representative
• Renter
D 0ther (please describe ):
4c.1
4c.2
City of Brawley
City Council
January 20, 2026
Agenda Item No 4d
STAFF REPORT
To: City Council
From: Sylvia Vizcarra, Human Resources Administrator
Prepared by: Sylvia Vizcarra, Human Resources Administrator Subject: Amendment to the 2026 Calendar – June Meeting Dates RECOMMENDATION:
Approve an amended 2026 Calendar to correct the June 2026 meeting dates and rescind the previously approved June meeting dates.
BACKGROUND INFORMATION:
On December 16, 2025, the City Council approved the 2026 Calendar. After approval, staff identified an error in the scheduled meeting dates for June 2026.
The originally approved calendar reflected incorrect meeting dates for the month of June. To ensure accuracy and provide clarity for the Council, staff, and the public, an amended calendar is being presented for Council consideration that reflects the correct June 2026 meeting dates. All other meeting dates previously approved remain unchanged.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
ALTERNATIVES:
Decline to approve the amended calendar and retain the previously approved June 2026 meeting dates.
ATTACHMENTS:
1. 2026 Calendar
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 Silvia Luna, Finance Director Approved - 1/15/2026
4d
City of Brawley
2026
1 2 3 4 5 - 7 '
4 5 6 7 8. 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 . 17 18 19 . 21
18 . 20 21 22 . 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31
2 5 6 7 8 9 10 11 3 4 5 6 7 8 9
12 13 14 15 16 . 18 10 11 12 13 14 . 16
19 20 21 22 23 24 25 17 18 19 20 21 22 23
26 27 28 29 30 24 . 26 27 28 . 30
31 --
2 . 4 1
5 6 7 8 9 . 11 2 3 4 5 6 . 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 . 25 16 17 18 19 20 . 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30 31
1 - ~
4 5 6 7 I 8 9 10
11 12 13 17
18 19 20 21 4¼.. 24 .
25 26 27 28 29 31
Nates
Regular Scheduled Hol1days
Jan 01 New Year's Day
1 2 3 4 Jan 19 Martin Luther King Jr. Day
8 9 10 11 Feb 16 President's Day
15 16 17 18 May 25 Memorial Day
22 23 24 25 Jul03 lndependence Day
29 30 31 Sep 07 Labor Day
Nov 11 Veterans Day
Nov 26 Thanksgiving Day
Nov 27 Day after Thanksgiving Dec 24 Christmas Eve
1 2 3 1 4 5 6 Dec 25 Christmas Day
7 8 9 10 11 • 13
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4d.1
City of Brawley
City Council
January 20, 2026
Agenda Item No 4e
STAFF REPORT
To: City Council
From: Cristhian Barajas, Development Services Director
Prepared by: Cristhian Barajas, Development Services Director Subject: Potential Action to Approve Contract with Interwest Consulting Group Inc. for On-call Plan Review Services
RECOMMENDATION:
City staff recommends the approval of the contract agreement with Interwest Consulting Group. This is to obtain a third-party review service for a period of one year and authorize the Development Services Director to execute the agreement.
BACKGROUND INFORMATION:
Since April 1, 2012, the City has been assisted with plan review services by Interwest Consulting Group, Inc., formerly known as EsGil Consulting. These services have supported the Building Division during periods of increased workload and for specialized project reviews.
Interwest has recently requested that the City formalize this long-standing working relationship through a professional services agreement in order to continue providing plan review services. The consultant primarily assists the City with commercial and industrial development projects, but also provides support for residential plan reviews when City staff capacity is limited. The City routinely enters into contracts with consultants and contractors to support specialized or supplemental services. This approach is standard practice within the industry and ensures that services are delivered under clearly defined, mutually agreed-upon terms that protect both the City and the consultant.
Approximately 10 percent of the plan reviews conducted by the Building Division are outsourced to consultants. Currently, access to these consulting services is managed through the Building Division within the Development Services Department. In this Fiscal Year, the Building Division budgeted $16,000 for these technical services.
Since the City expects to continue using this consultant, the terms of the agreement are proposed for 12 months with automatic renewal each year unless it is terminated by either party.
The proposed agreement does not introduce additional fees, alter existing workflows, or expand the scope of services currently provided. Based on the City’s long-standing use of these services and the operational benefits of maintaining a contractual relationship, Development Services staff recommends that the City Council approve a professional services agreement with Interwest Consulting Group, Inc.
FISCAL IMPACT:
4e
The Planning Department has allocated $16,000 within the Technical Services budget to fund planchecking consulting services. Sufficient funds are available in the current fiscal year budget; therefore, this action will have no impact on the General Fund.
ALTERNATIVES:
If the City does not enter into an agreement with Interwest, the City would still need consultant support to manage plan review tasks during periods of high demand or limited staff availability.
ATTACHMENTS:
1. Professional Services Agreement
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 1/15/2026
Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 4e
PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF BRAWLEY
AND INTERWEST CONSULTING GROUP, INC
This Professional Services Agreement (“Agreement”) is made and entered into by and between City of Brawley, (“Municipality”) and Interwest Consulting Group, Inc., a wholly owned subsidiary of SAFEbuilt, LLC, (“Consultant”).
Municipality and Consultant shall be jointly referred to as “Parties”.
RECITALS
WHEREAS, Municipality is seeking a consultant to perform the services listed in Exhibit A – List of Services & Fees, (“Services”); and
WHEREAS, Consultant is ready, willing, and able to perform Services.
NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, Municipality and Consultant agree as follows:
1. SCOPE OF SERVICES
Consultant will perform Services in accordance with State of California Building Standards Code; California Code of Regulations, Title 24; all model codes and laws, including all applicable amendments and ordinances adopted by Municipality. The qualified professionals employed by Consultant will maintain current certifications, certificates, licenses as required for Services that they provide to Municipality. Consultant is not obligated to perform services beyond what is contemplated by this Agreement.
Unless otherwise provided in Exhibit B, Consultant shall provide the Services using hardware and Consultant’s standard software package. In the event that Municipality requires that Consultant utilize hardware or software specified by or provided by Municipality, Municipality shall provide the information specified in Exhibit B. Consultant shall use reasonable commercial efforts to comply with the requirements of Exhibit B and Municipality, at its sole expense, shall provide such technical support, equipment or other facilities as Consultant may reasonably request to permit Consultant to comply with the requirements of Exhibit B.
2. CHANGES TO SCOPE OF SERVICES
Any changes to Services between Municipality and Consultant shall be made in writing that shall specifically designate changes in Service levels and compensation for Services. Both Parties shall determine a mutually agreed upon solution to alter services levels and a transitional timeframe that is mutually beneficial to both Parties. No changes shall be binding absent a written Agreement or Amendment executed by both Parties.
3. FEE STRUCTURE
In consideration of Consultant providing services, Municipality shall pay Consultant for Services performed in accordance with Exhibit A – Services and Fee Schedule.
4. INVOICE & PAYMENT STRUCTURE
Consultant will invoice Municipality, on a monthly basis and provide all necessary supporting documentation.
All payments are due to Consultant within 30 days of Consultant’s invoice date. Payments owed to Consultant but not made within sixty (60) days of invoice date shall bear simple interest at the rate of one and one-half percent (1.5%) per month. If payment is not received within ninety (90) days of invoice date, Services will be discontinued until all invoices and interest are paid in full. Municipality may request, and Consultant shall provide, additional information before approving the invoice. When additional information is requested Municipality will identify specific disputed item(s) and give specific reasons for any request. Undisputed portions of any invoice shall be due within 30 days of Consultants invoice date, if additional information is requested, Municipality will submit payment within thirty (30) days of resolution of the dispute. 4e.1
5. NOT-TO-EXCEED COMPENSATION
As compensation for performance of Services under this Agreement, Municipality will pay Consultant for work performed, in accordance with the rates set forth in Exhibit A, a sum not to exceed Sixteen Thousand Dollars ($16,000.00) annually.
6. TERM
This Agreement shall be effective on the latest date on which this Agreement isfully executed by both Parties.
The initial term of this Agreement shall be twelve (12) months. Agreement shall automatically renew for subsequent twelve (12) month terms until such time as either Party notifies the other of their desire to terminate this Agreement.
7. TERMINATION
Either Party may terminate this Agreement, or any part of this Agreement upon ninety (90) days written notice, with or without cause and with no penalty or additional cost beyond the rates stated in this Agreement.
In case of such termination, Consultant shall be entitled to receive payment for work completed up to and including the date of termination within thirty (30) days of the termination.
All structures that have been permitted, a fee collected, and not yet expired at the time of termination may be completed through final inspection by Consultant if approved by Municipality. Consultant’s obligation is met upon completion of final inspection or permit expiration, provided that the time period to reach such completion and finalization does not exceed ninety (90) days. Alternately, Municipality may exercise the option to negotiate a refund for permits where a fee has been collected but inspections have not been completed. The refund will be prorated according to percent of completed construction as determined by Consultant and mutually agreed upon by all Parties. No refund will be given for completed work.
8. FISCAL NON-APPROPRIATION CLAUSE
Financial obligations of Municipality payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available in accordance with the rules, regulations, and resolutions of Municipality, and other applicable law. Upon the failure to appropriate such funds, this Agreement shall be terminated.
9. MUNICIPALITY OBLIGATIONS
Municipality shall timely provide all data information, plans, specifications and other documentation reasonably required by Consultant to perform Services (Materials). Municipality has the right to grant and hereby grants Consultant a fully paid up, non-exclusive, non-transferable license to use the Materials as reasonably required to perform Services.
10. PERFORMANCE STANDARDS
Consultant shall perform the Services using that degree of care, skill, and professionalism ordinarily exercised under similar circumstances by members of the same profession practicing or performing the substantially same or similar services. Consultant represents to Municipality that Consultant retains employees that possess the skills, knowledge, and abilities to competently, timely, and professionally perform Services in accordance with this Agreement.
11. INDEPENDENT CONTRACTOR
Consultant is an independent contractor, and, except as provided otherwise in this section, neither Consultant, nor any employee or agent thereof, shall be deemed for any reason to be an employee or agent of Municipality. Municipality shall have no liability or responsibility for any direct payment of any salaries, wages, payroll taxes, or any and all other forms or types of compensation or benefits to any personnel performing services for Municipality under this Agreement. Consultant shall be solely responsible for all compensation, benefits, insurance and employment-related rights of any person providing Services hereunder during the course of or arising or accruing as a result of any employment, whether past or present, with 4e.1
Consultant. Consultant and Municipality agree that Consultant will provide similar service to other clients while under contract with Municipality and Municipality acknowledges that Consultant employees may provide similar services to multiple clients. Consultant shall at its sole discretion assign and reassign qualified employees, as determined by Consultant, to perform services for Municipality. Municipality may request that a specific employee be assigned to or reassigned from work under this Agreement and Consultant shall consider that request when determining staffing. Consultant shall determine all conditions of employment for its employees, including hours, wages, working conditions, promotion, discipline, hiring and discharge. Consultant exclusively controls the manner, means and methods by which services are provided to Municipality, including attendance at meetings, and Consultant’s employees are not subject to the direction and control of Municipality. Except where required by Municipality to use Municipality information technology equipment or when requested to perform the services from office space provided by the Municipality, Consultant employees shall perform the services using Consultant information technology equipment and from such locations as Consultant shall specify. No Consultant employee shall be assigned a Municipal email address as their exclusive email address and any business cards or other IDs shall state that the person is an employee of Consultant or providing Services pursuant to a contractual agreement between Municipality and Consultant.
It is the intention of the Parties that, to the greatest extent permitted by applicable law, Consultant shall be entitled to protection under the doctrines of governmental immunity and governmental contractor immunity, including limitations of liability, to the same extent as Municipality would be in the event that the services provided by Consultant were being provided by Municipality. Nothing in this Agreement shall be deemed a waiver of such protections.
12. ASSIGNMENT AND SUBCONTRACT
Neither party shall assign all or part of its rights or obligations under this Agreement to another entity without the written approval of both Parties; consent shall not be unreasonably withheld. Notwithstanding the preceding, Consultant may assign this Agreement in connection with the sale of all or substantially all of its assets or ownership interest, effective upon notice to Municipality, and may assign this Agreement to its parent, subsidiaries or sister companies (Affiliates) without notice to Municipality. Consultant may subcontract any or all of the services to its Affiliates without notice to Municipality. Consultant may subcontract any or all of the services to other third parties provided that Consultant gives Municipality prior written notice of the persons or entities with which Consultant has subcontracted. Consultant remains responsible for any Affiliate’s or subcontractor’s performance or failure to perform. Affiliates and subcontractors will be subject to the same performance criteria expected of Consultant. Performance clauses will be included in agreements with all subcontractors to assure quality levels and agreed upon schedules are met.
13. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend, indemnify, and hold harmless Municipality, its elected and appointed officials, employees and volunteers and others working on behalf of Municipality, from and against any and all third-party claims, demands, suits, costs (including reasonable legal costs), expenses, and liabilities (“Claims”) alleging personal injury, including bodily injury or death, and/or property damage, but only to the extent that any such Claims are caused by the negligence of Consultant or any officer, employee, representative, or agent of Consultant. Consultant shall have no obligations under this Section to the extent that any Claim arises as a result of Consultants compliance with Municipal law, ordinances, rules, regulations, resolution, executive orders or other instructions received from Municipality.
To the fullest extent permitted by law and without waiver of governmental immunity, Municipality shall defend, indemnify, and hold harmless Consultant, its officers, employees, representatives, and agents, from and against any and all Claims alleging personal injury, including bodily injury or death, and/or property damage, but only to the extent that such Claims are caused by (a) the negligence of, or material breach of any obligation under this Agreement by, Municipality or any officer, employee, representative, or agent of Municipality or (b) Consultant’s compliance with Municipal law, ordinances, rules, regulations, resolutions, 4e.1
executive orders or other instructions received from Municipality. If either Party becomes aware of any incident likely to give rise to a Claim under the above indemnities, it shall notify the other and both Parties shall cooperate fully in investigating the incident.
14. LIMITS OF LIABILITY
EXCEPT ONLY AS MAY BE EXPRESSLY SET FORTH HEREIN, CONSULTANT EXPRESSLY DISCLAIMS ANY AND ALL
WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION ANY
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ERROR-FREE OPERATION, PERFORMANCE, ACCURACY, OR NON-INFRINGEMENT. EXCEPT TO THE EXTENT ARISING FROM MUNICIPALITY’S PAYMENT OBLIGATIONS FOR SERVICES, IN NO EVENT SHALL CONSULTANT OR MUNICIPALITY
BE LIABLE TO ONE ANOTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, RELIANCE, EXEMPLARY, OR
SPECIAL DAMAGES INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOST PROFITS, LOST REVENUES, LOST
DATA OR OTHER INFORMATION, OR LOST BUSINESS OPPORTUNITY, REGARDLESS OF THE FORM OF ACTION,
WHETHER IN CONTRACT, INDEMNITY, NEGLIGENCE, WARRANTY, STRICT LIABILITY, OR TORT, EVEN IF ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY REMAINING REMEDY. EXCEPT WITH RESPECT TO PAYMENT OBLIGATIONS FOR SERVICES, IN NO EVENT
SHALL THE LIABILITY OF MUNICIPALITY OR CONSULTANT UNDER THIS AGREEMENT FROM ANY CAUSE OF
ACTION WHATSOEVER (REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, TORT OR UNDER
ANY OTHER LEGAL THEORY, AND WHETHER ARISING BY NEGLIGENCE, INTENTIONAL CONDUCT, OR
OTHERWISE) EXCEED THE GREATER OF THE AMOUNT OF FEES PAID TO CONSULTANT PURSUANT TO THIS AGREEMENT
OR THE AVAILABLE LIMITS OF CONSULTANTS MINIMUM REQUIRED INSURANCE COVERAGE UNDER THIS AGREEMENT (SUCH LIMITS DEFINE MUNICIPAL MAXIMUM LIABILITY TO THE SAME EXTENT AS IF MUNICIPALITY HAD BEEN OBLIGATEDTOPURCHASE THE POLICIES).
15. INSURANCE
A. Consultant shall procure and maintain and shall cause any subcontractor of Consultant to procure and maintain, the minimum insurance coverages listed below throughout the term of this Agreement. Such coverages shall be procured and maintained with forms and insurers acceptable to Municipality. In the case of any claims-made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage.
B. Worker's compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under this Agreement, and Employer's Liability insurance with minimum limits of one million dollars ($1,000,000) bodily injury each accident, one million dollars ($1,000,000) bodily injury by disease – policy limit, and one million dollars ($1,000,000) bodily injury by disease – each employee. Worker’s compensation coverage in “monopolistic” states is administered by the individual state and coverage is not provided by private insurers. Individual states operate a state administered fund of workers compensation insurance which set coverage limits and rates. Monopolistic states: Ohio, North Dakota, Washington, Wyoming.
C. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and two million dollars ($2,000,000) general aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractual and employee acts), blanket contractual, independent Consultant’s, and products. The policy shall contain a severability of interest provision and shall be endorsed to include Municipality and Municipality’s officers, employees, and consultants as additional insureds.
D. Professional liability insurance with minimum limits of one million dollars ($1,000,000) each claim and two million dollars ($2,000,000) general aggregate.
E. Automobile Liability: If performance of this Agreement requires use of motor vehicles licensed for highway use, Automobile Liability Coverage is required that shall cover all owned, non-owned, and hired automobiles with a limit of not less than $1,000,000 combined single limit each accident.
F. Municipality shall be named as an additional insured on Consultant’s insurance coverage.
G. Prior to commencement of Services, Consultant shall submit certificates of insurance acceptable to 4e.1
Municipality.
16. THIRD PARTY RELIANCE
This Agreement is intended for the mutual benefit of Parties hereto and no third-party rights are intended or implied.
17. OWNERSHIP OF DOCUMENTS
Except as expressly provided in this Agreement, Municipality shall retain ownership of all Materials and Consultant shall retain ownership of all pre-existing Consultant intellectual property, including improvements thereto. all work product deliverables created by Consultant pursuant to this Agreement. The Materials, work product and deliverables shall be used by Consultant solely as provided in this Agreement and for no other purposes without the express prior written consent of Municipality. Subject to the preceding, as between Municipality and Consultant, all deliverables from the performance of the Services (Deliverables) shall become the exclusive property of Municipality when Consultant has been compensated for the same as set forth herein, and Municipality shall thereafter retain sole and exclusive rights to receive and use such deliverables in such manner and for such purposes as determined by it. Notwithstanding any provision of this Agreement to the contrary, Consultant shall have no liability, including under Section 14, with respect to (i) the use by Municipality of unfinished or draft Deliverables or (ii) the use of Deliverables for any project other than that for which they were prepared or (iii) the use of Deliverables after a change in applicable codes or law.
Notwithstanding the preceding, Consultant may use the Materials, work product, deliverables, applications, records, documents and other materials provided to perform the Services or resulting from the Services, for purposes of (i) training, (ii) benchmarking of Municipality’s and other client’s performance relative to that of other groups of customers served by Consultant; and (ii) improvement, development marketing and sales of existing and future Consultant services, tools and products. For the avoidance of doubt, Municipality Data will be provided to third parties, other than hosting providers, development consultants and other third parties providing services for Consultant, only on an anonymized basis and only as part of a larger body of anonymized data. If this Agreement expires or is terminated for any reason, all records, documents, notes, data and other materials maintained or stored in Consultant’s secure proprietary software pertaining to Municipality will be exported into a CSV file and become property of Municipality. Notwithstanding the preceding, Consultant shall own all rights and title to any Consultant provided software and any improvements or derivative works thereof.
18. CONSULTANT ACCESS TO RECORDS
Parties acknowledge that Consultant requires access to Records in order for Consultant to perform its obligations under this Agreement. Accordingly, Municipality will either provide to Consultant on a daily basis such data from the Records as Consultant may reasonably request (in an agreed electronic format) or grant Consultant access to its Records and Record management systems so that Consultant may download such data. Data provided to or downloaded by Consultant pursuant to this Section shall be used by Consultant solely in accordance with the terms of this Agreement.
19. CONFIDENTIALITY
Consultant shall not disclose, directly or indirectly, any confidential information or trade secrets of Municipality without the prior written consent of Municipality or pursuant to a lawful court order directing such disclosure.
20. CONSULTANT PERSONNEL
Consultant shall employ a sufficient number of experienced and knowledgeable employees to perform Services in a timely, polite, courteous and prompt manner. Consultant shall determine appropriate staffing levels and shall promptly inform Municipality of any reasonably anticipated or known employment-related actions which may affect the performance of Services. Additional staffing resources shall be made available to Municipality when assigned employee(s) is unavailable. 4e.1
21. DISCRIMINATION & ADA COMPLIANCE
Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, disability, national origin or any other category protected by applicable federal or state law.
Such action shall include but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notice to be provided by an agency of the federal government, setting forth the provisions of Equal Opportunity laws. Consultant shall comply with the appropriate provisions of the Americans with Disabilities Act (the “ADA”), as enacted and as from time to time amended, and any other applicable federal regulations. A signed certificate confirming compliance with the ADA may be requested by Municipality at any time during the term of this Agreement.
22. E-VERIFY/VERIFICATION OF EMPLOYMENT STATUS
Pursuant to FS 448.095, Consultant certifies that it is registered with and uses the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by Consultant during the term of the Agreement. Consultant shall not knowingly employ or contract with an illegal alien to perform work under this Agreement and will verify immigration status to confirm employment eligibility. If Consultant enters into a contract with a subcontractor to perform work or provide services pursuant to the Agreement, Consultant shall likewise require the subcontractor to comply with the requirements of FS 448.095, and the subcontractor shall provide to Consultant an affidavit stating that the subcontractor does not employ, contract with or subcontract with an unauthorized alien. Consultant will maintain a copy of such affidavit for the duration of its contract with owner. Consultant is prohibited from using the E-Verify program procedures to undertake pre-employment screening of job applicants while this Agreement is being performed.
23. SOLICITATION/HIRING OF CONSULTANT’S EMPLOYEES
During the term of this Agreement and for one year thereafter, Municipality shall not solicit, recruit or hire, or attempt to solicit, recruit or hire, any employee or former employee of Consultant who provided services to Municipality pursuant to this Agreement (“Service Providers”), or who interacted with Municipality in connection with the provision of such services (including but not limited to supervisors or managers of Service Providers, customer relations personnel, accounting personnel, and other support personnel of Consultant). Parties agree that this provision is reasonable and necessary in order to preserve and protect Consultant’s trade secrets and other confidential information, its investment in the training of its employees, the stability of its workforce, and its ability to provide competitive building department programs in this market. If any provision of this section is found by a court or arbitrator to be overly broad, unreasonable in scope or otherwise unenforceable, Parties agree that such court or arbitrator shall modify such provision to the minimum extent necessary to render this section enforceable. In the event that Municipality hires any such employee during the specified period, Municipality shall pay to Consultant a placement fee equal to 25% of the employee’s annual salary including bonus.
24. NOTICES
Any notice under this Agreement shall be in writing and shall be deemed sufficient when presented in person, or sent, pre-paid, first class United States Mail, or delivered by electronic mail to the following addresses:
If to Municipality: If to Consultant:
Oscar Escalante, Interim Building Official
City of Brawley, CA
383 Main Street
Brawley, California 92227
Email: [email protected]
David Kniff, Director, Building Plan Review
Interwest Consulting Group, Inc.
1 Jenner, Suite 160
Irvine, CA 92618
Email: [email protected]
4e.1
25. FORCE MAJEURE
Any delay or nonperformance of any provision of this Agreement by either Party (with the exception of payment obligations) which is caused by events beyond the reasonable control of such party, shall not constitute a breach of this Agreement, and the time for performance of such provision, if any,shall be deemed to be extended for a period equal to the duration of the conditions preventing such performance.
26. DISPUTE RESOLUTION
In the event a dispute arises out of or relates to this Agreement, or the breach thereof, and if said dispute cannot be settled through negotiation, Parties agree first to try in good faith to settle the dispute by mediation, before resorting to arbitration, litigation, or some other dispute resolution procedure. The cost thereof shall be borne equally by each Party.
27. ATTORNEY’S FEES
In the event of dispute resolution or litigation to enforce any of the terms herein, each Party shall pay all its own costs and attorney’s fees.
28. AUTHORITY TO EXECUTE
The person or persons executing this Agreement represent and warrant that they are fully authorized to sign and so execute this Agreement and to bind their respective entities to the performance of its obligations hereunder.
29. CONFLICT OF INTEREST
Consultant shall refrain from providing services to other persons, firms, or entities that would create a conflict of interest for Consultant with regard to providing the Services pursuant to this Agreement. Consultant shall not offer or provide anything of benefit to any Municipal official or employee that would place the official or employee in a position of violating the public trust as provided under Municipality’s charter and code of ordinances, state or federal statute, case law or ethical principles.
30. GOVERNING LAW AND VENUE
The negotiation and interpretation of this Agreement shall be construed under and governed by the laws of the State of California, without regards to its choice of laws provisions. Exclusive venue for any action under this Agreement, other than an action solely for equitable relief, shall be in the state and federal courts serving Municipality and each party waives any and all jurisdictional and other objections to such exclusive venue.
31. COUNTERPARTS
This Agreement and any amendments or task orders may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. For purposes of executing this Agreement, scanned signatures shall be as valid as the original.
32. ELECTRONIC REPRESENTATIONS AND RECORDS
Parties hereby agree to regard electronic representations of original signatures as legally sufficient for executing this Agreement and scanned signatures emailed by PDF or otherwise shall be as valid asthe original.
Parties agree not to deny the legal effect or enforceability of the Agreement solely because it is in electronic form or because an electronic record was used in its formation. Parties agree not to object to the admissibility of the Agreement in the form of an electronic record, or a paper copy of an electronic document, or a paper copy of a document bearing an electronic signature, on the ground that it is an electronic record or electronic signature or that it is not in its original form or is not an original.
33. WAIVER
Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. 4e.1
34. ENTIRE AGREEMENT
This Agreement, along with attached exhibits, constitutes the complete, entire and final agreement of the Parties hereto with respect to the subject matter hereof, and shall supersede any and all previous agreements, communications, representations, whether oral or written, with respect to the subject matter hereof.
Invalidation of any of the provisions of this Agreement or any paragraph sentence, clause, phrase, or word herein or the application thereof in any given circumstance shall not affect the validity of any other provision of this Agreement.
IN WITNESS HEREOF, the undersigned have caused this Agreement to be executed in their respective names on the dates hereinafter enumerated.
11/14/2025
Eric Pendley, VP of Operations Date
Interwest Consulting Group, Inc.
Signature Date
Name and Title
City of Brawley
(Balance of page left intentionally blank)
4e.1
EXHIBIT A – LIST OF SERVICES & FEE SCHEDULE
“See attachment”
4e.1
Building Department Services
BUILDING PLAN REVIEW SERVICES
All plans examination services will be performed by a licensed Civil or Structural Engineer, and/or an ICC Certified or otherwise qualified Plans Examiner. For more complex projects and when needed to meet peak workload demands, additional support will be provided from our other regional offices. Our plans examiners understand and are intimately familiar with applicable building codes and plan review procedures and policies and will readily assist with solutions to complicated plan review issues.
Our staff will work with project applicants in a collaborative and professional manner to quickly identify and resolve violations of codes, standards or local ordinances. They will provide thorough plan reviews in an effort to ensure complete and accurate construction documents to minimize questions and problems during the construction phase of projects.
Technical Capabilities in Plan Check
Areas
Interwest staff possesses significant
technical capabilities in all areas of plans
examination competence. Plans
examiners are licensed engineers and/or
ICC Certified or otherwise qualified Plans
Examiners with extensive experience
providing plan review services. Plans
examination activities will be performed under the direction of a California licensed professional engineer and/or licensed architect. Our staff will conduct accelerated plan review on as as-needed basis as requested by the Building Official.
Non-Structural Life Safety
Interwest’s non-structural plans examiners furnish plan review services for a vast array of projects including large residential, commercial, institutional, industrial, retail, and OSHPD 3 medical office buildings. Many of our plans examiners are CASp certified. Completed plan review projects range from single-story residential projects to 4e.1
complex high rise buildings and numerous building additions and remodels. We are experienced and familiar with the use and application of the most current editions of the following codes:
+ California Building Standards Code
+ Americans with Disabilities Act Standards for Accessible Design + ANSI Standards
+ NFPA Codes & Standards
+ CA Code of Regulations (CCR) Titles 19 and 25
+ Jurisdiction-adopted amendments or ordinances
Structural
Our California-licensed Structural Engineers have experience designing and reviewing projects utilizing virtually all building materials:
+ Wood
+ Masonry
+ Heavy Timber / Timber Frame
+ Concrete
+ Structural Steel
+ Cold-Formed Steel Framing
+ Straw Bale
+ Rammed Earth
+ Aluminum
Our engineers have designed or reviewed a wide array of lateral force resisting systems including:
+ Steel Moment Frames
+ Buckling Restrained Braced Frames
+ Eccentric Braced Frames
+ Concentric Braced Frames
+ Concrete Moment Frames
+ Wood Shearwall Systems
+ Masonry Shearwall Systems
+ Concrete Shearwall Systems
+ Cantilevered Column Systems
+ Various Proprietary Lateral Force Resisting
Systems
Our structural engineers are experienced with the provisions of most model codes including, but not limited to, current versions of:
+ CCR Title 24, Part 2, Volume 2
+ AISC 341, 358 and 360
+ ASCE 7
+ ASCE 41
+ AISI Standards for Cold Formed Steel
+ ANSI / AF&PA NDS for wood framing
+ ACI 318
+ ACI 530 / TMS 402/602
+ CA Historic Building Codes
+ CA Existing Building Codes
+ NEHRP Requirements for Existing Building
Mechanical, Plumbing & Electrical
Interwest’s California-licensed Mechanical and Electrical Engineers are well-versed in the application California Mechanical, Plumbing, Electrical, Energy and Green Building Standards Codes:
+ California Building Code
+ California Residential Code
+ California Plumbing Code
+ California Mechanical Code
+ California Electrical Code
+ Jurisdiction-adopted amendments or
ordinance
Energy Compliance
Our engineers and plan reviewers are up-to-date on all California Energy requirements as they relate to both new and remodel construction on large residential and commercial projects. The Energy Efficiency Standards for Residential and Nonresidential Buildings were established in 1978 in response to a legislative mandate to reduce 4e.1
California's energy consumption. These standards are updated periodically to allow consideration and possible incorporation of new energy efficiency technologies and methods.
Green Building Standards
Our staff is familiar with the incorporation of CALGreen building criteria into project designs and the resulting potential impact as related to the building codes. In addition, staff members have participated in the development of various “green” standards for super adobe, rammed earth, and straw bale construction, to name a few.
LEED
Developed by the US Green Building Council (USGBC), LEED provides building owners and operators a framework for identifying and implementing measurable green building design, construction, operations and maintenance solutions. LEED certification consists of a number of different rating systems that apply to many building types— commercial as well as residential and measures how well a building performs across many sustainability metrics including: energy savings, water efficiency, CO2 emissions reduction, improved indoor environmental quality, and stewardship of resources and sensitivity to their impacts.
Access Compliance – CASp Review
All of Interwest’s CASp-Certified professionals are knowledgeable of state and federal accessibility laws and regulations and possess the expertise necessary to promote access to facilities for persons with disabilities. Our goal is to provide experts in the industry who can perform services for building departments by customizing our services to correspond with our client’s expectations and needs. We work collaboratively with our clients to resolve plan review and inspection related issues as efficiently as possible, ultimately resulting in an expedited process and successful project.
Our architects and plans examiners are fully trained and familiar with CA Building Code Accessibility requirements and ADA compliance regulations and are available for plan review and/or evaluations and consultation. We offer support to municipalities for compliance enforcement and/or developing a transition plan towards compliance, and successfully partner with the disabled community to address the needs and requirements for both entities.
We can assist our clients in interpreting various issues relating to access compliance, such as access compliance obligations, transition planning, construction costs, construction phasing, code ‘interpretation,’ hardship and code changes.
Flood Zones
Interwest’s staff of engineers and plans examiners have experience in providing plan reviews for projects located in flood zones, as several of our clients have developments that occur in areas prone to flooding. Interwest’s staff has provided numerous plan reviews for projects located in flood zones using FEMA’s Technical Bulletins as well as the local jurisdiction’s ordinances. In addition, members of Interwest’s staff have participated in statesponsored committees to establish guideline and regulations for construction in areas designated as flood zones.
OSHPD 3
Our staff of plans examiners has extensive experience in providing plan reviews for OSHPD 3 projects. Our staff is well versed with the OSHPD 3 requirements contained in the California Building Code. We also have OSHPD certified inspectors available on an as-needed basis.
Code Interpretations
Code interpretations are subject to final review and approval by the Chief Building Official, or City designated staff.
Interwest’s engineers and plans examiners will provide unbiased recommendations and background information 4e.1
to help the Building Official or Fire Marshal make an informed decision. All plan review comments are subject to review and approval by the City Building Department.
Transporting Plans
Although most of our clients have transitioned to electronic plan review, if the City allows/receives paper submittals, Interwest will arrange for all pick-up and delivery of plan review documents from the City at no cost. Interwest uses varied methods of pick-up and delivery with the goal of providing same-day service.
Special Projects
Interwest is able to accommodate special project plan review needs such as fast-track, multi-phased, or accelerated plan reviews. We establish project specific turn-around goals and procedures with jurisdiction staff for these types of projects based on the complexity of the projects as well as the construction schedule.
Our staff of engineers and plans examiners will work with the City as well as with applicants and designers to resolve all plan review issues. Our staff will deal directly with applicants and their designers during the plan review process to resolve all issues. Interwest will furnish assigned personnel with all materials, resources and training necessary to conduct plan reviews, including a current copy of the applicable City amendments, policies, procedures and forms.
Communicating Plan Review Results
Plan reviews, when not immediately approved, will result in lists of comments referring to specific details and drawings, and referencing applicable code sections. Interwest will provide the City a clear, concise and thorough document from which clients, designers, contractors and owners can work. At the completion of each plan review cycle, Interwest will return an electronic and hard copy of the plan review comment list to the designated applicant and City representative. Upon completion of the plan review, after all plan review issues have been resolved, Interwest will provide two complete sets of all final documents annotated as “reviewed” to the City for final approval.
Maximum Turnaround Times
We consistently complete 99% of our customers’ plan review times on schedule Statewide for both commercial and residential projects as our standard business practice. We work hard to accommodate any turnaround schedule desired by the City. Multi-disciplinary reviews are typically performed in our offices, but we are available for onsite work when required, upon the City’s request.
TYPE OF JOB MAXIMUM TURN AROUND TIME
FIRST CHECK
TURNAROUND TIME
RE-CHECK
RESIDENTIAL (Single family dwellings, ADUs, Duplexes)
New Construction 10 Business Days 5 Business Days
Addition 10 Business Days 5 Business Days
Remodel 10 Business Days 5 Business Days
Solar or ESS Systems 3 Business Days 3 Business Days
MULTI-FAMILY (Condos, Apartments, Townhomes)
Large or complex projects (greater
than 10,000 SF or 10 units)
15 Business Days or negotiated 10 Business Days or
negotiated
4e.1
New Construction 10 Business Days 5 Business Days
Addition 10 Business Days 5 Business Days
Remodel 10 Business Days 5 Business Days
Solar or ESS Systems 5 Business Days 5 Business Days
NON-RESIDENTIAL (Commercial)
Large or complex projects (greater
than 10,000 SF)
15 Business Days or negotiated 10 Business Days or
negotiated
New Construction 10 Business Days 5 Business Days
Addition 10 Business Days 5 Business Days
Remodel (Tenant Improvement) 10 Business Days 5 Business Days Solar or ESS Systems 5 Business Days 5 Business Days
For the purposes of measuring plan check performance, the business days specified above exclude the day the contractor receives the plans from the client but includes the day the contractor completes the initial plan check.
Business days do not include Saturdays, Sundays or jurisdiction holidays.
Electronic Plan Check Services
Interwest currently provides electronic plan review
services for multiple jurisdictions throughout
California, and we are prepared to provide
electronic plan check to your department. We are
familiar with many electronic plan review
platforms.
More and more jurisdictions are seeing the benefits
of electronic permit and plan check, especially for
large, complex projects. Electronic plan check
services deliver many benefits to municipalities,
including substantially improved turnaround times;
instantaneous comments to the developer,
applicant or architect; secured accessibility to
documents; and reduced paper storage. Our staff is experienced providing electronic plan review and can work closely with the City on any electronic plan check software program that is utilized. Our goal is always to collaborate with and support the building department by providing thorough, accurate and timely plan reviews.
On- Site Consultant Services & Meeting Attendance
Our staff is available for pre-construction or pre-design meetings, field visits, contacts with the design team, and support for field inspection personnel as needed. With some reasonable limitations, pre-construction and predesign meetings associated with projects that we plan review are considered part of the plan review service.
Interwest’s engineers and plans examiners will be available to meet with City staff, the design team, applicants, and/or contractors, at the City’s request, to discuss and resolve plan review and code related issues. We will be available within one (1) business day to respond to questions from the City that may be generated during field inspections for each authorized plan check that is subsequently issued a permit for construction. Voice mails, e - mails and faxes will be responded to as quickly as possible, always within 24 hours. 4e.1
Plan Review Tracking Methods & Billing Process
Our staff has experience working with most project tracking databases utilized by building departments. Our staff will update electronic records and make project related database entries as directed by the City.
We will create and maintain a Jurisdiction File containing our research on any unique amendments or specifications required by your jurisdiction, billing arrangements, contact information and any special requests you would like us to keep in mind.
Interwest uses a custom-designed database to maintain and track all plans throughout the review process from the moment you request a pick-up and/or shipment to delivery of the final, approved documents. Information such as project name, City’s project number, assigned plan reviewer(s), date documents were received, plan review cycle and completion date for current review can be provided. In addition to standard phone communication, custom reports can be emailed.
In addition, we can provide online tracking for the City with a custom-designed web template geared to provide any reporting and information needs required.
Our staff is available during normal business hours to answer questions via phone or email regarding the actual plan review in progress. We maintain active email accounts and our staff will be responsive to any City or applicant needs. If we cannot speak directly to a caller, we will return calls no later than 24 hours. 4e.1
Fee Schedule
Beginning on the 1st anniversary of the Effective Date of the Agreement and annually thereafter, the hourly rates listed below shall be automatically increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI-U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”). Such increase shall not exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.
CLASSIFICATION HOURLY BILLING RATE
Building Safety Services
Remote Certified Building Official.............................................................................................................. 170 Remote Deputy Building Official................................................................................................................ 160 Licensed Plan Review Engineer (structural, civil, electrical, mechanical) / Architect................................. 165 Supervising Structural Engineer................................................................................................................. 210 Senior Structural Engineer......................................................................................................................... 195 Senior Plans Examiner................................................................................................................................ 150 CASp........................................................................................................................................................... 145 Remote Senior Inspector…......................................................................................................................... 160 Remote Inspector III................................................................................................................................... 130 Remote Inspector II.................................................................................................................................... 120 Remote Inspector I ..................................................................................................................................... 105 Remote Permit Technician........................................................................................................................... 85 Fire Protection Engineer ............................................................................................................................ 170 Senior Fire Plans Examiner......................................................................................................................... 140 Fire Plans Examiner.................................................................................................................................... 130 ICC Building Plans Examiner....................................................................................................................... 130 Miscellaneous
Hourly Reviews
• For the building department plan review services as identified in this proposal, Interwest proposes plan review services on an hourly basis (per submittal) using the rates in the Schedule of Hourly Billing Rates outlined on the following page.
• The minimum Plan Review fee for any proposed project shall be 1.5 hours. • Restamp reviews of a project will be provided for a $150 fee. Restamp includes review of project documents due to corrections from other city departments after Building has already been approved/completed review.
• For the review of deferred submittals such as truss calculations, stairs, etc., submitted after the projects have been approved, reviews will be assessed on an hourly basis (per submittal) utilizing the Schedule of Hourly Billing Rates provided.
• For the review of revisions to previously approved drawings, reviews will be assessed on an hourly basis (per submittal) utilizing the Schedule of Hourly Billing Rates provided. • Rechecks due to significant design changes after the review has been approved/completed will be assessed on an hourly basis (per submittal) utilizing the Schedule of Hourly Billing Rates provided. 4e.1
• Projects requiring additional inspections, additional re-inspection or additional plan check of revised plans shall be determined using the current preferred hourly rate established by Interwest. (one-hour minimum).
• This hourly rate does not include fire plan check services, engineering/grading plan review services, or subconsultant services, which can be added to the service and will be charged at the current Interwest hourly rates.
Expedited Fees
• Expedited plan reviews will be provided at a rate of 150% of the fees stated and will be completed in onehalf the timeframes proposed for non-expedited plan reviews. Expedited plan reviews should be requested prior to the initial submittal and will apply to each review cycle up to completion.
Code Consultation
• Interwest Consulting Group will, at the Client’s request, assist with code interpretations, alternate materials, design and construction methods, equipment reviews, flood hazard determinations, code modifications, research reports, peer reviews, and related services for any project with a current plan review or permit number, working collaboratively with city staff on unique or specific code items. These services will be provided at no additional cost under full-service contracts that include a building official; otherwise, they will be billed at the preferred hourly rate of the assigned staff member. • For projects or services without a current plan review or permit number including, but not limited to, reinspection’s after final, code enforcement support, plan change code review, and preliminary or discretionary reviews, etc., charges will apply at the standard hourly rate of the Interwest staff performing the service.
4e.1
City of Brawley
City Council
January 20, 2026
Agenda Item No 5a
STAFF REPORT
To: City Council
From: Cristhian Barajas, Development Services Director
Prepared by: Cristhian Barajas, Development Services Director Subject: Potential Action to Authorize a Reimbursement Agreement Between The Dunes Development and the City of Brawley for Right-of-Way Improvements RECOMMENDATION:
Consistent with standard development practices and City policy, staff recommends approval of the Reimbursement Agreement to allow The Dunes Development to recover eligible infrastructure costs that will benefit other property owners, while ensuring equitable cost sharing as this portion of the Luckey Ranch subdivision is developed.
BACKGROUND INFORMATION:
The Dunes Development, a portion of the Luckey Ranch subdivision, comprises Lots 320 through 366, which are owned by the project developer and are designated for single-family residential use. Lots 347 and 348 within the project area are owned by a separate property owner.
As a condition of development approval, The Dunes Development is required to construct public rightof-way improvements along portions of Lindburgh Court, Lexington Street, and Seabolt Drive prior to the issuance of certificates of occupancy. These improvements include, but are not limited to, off-site curb, gutter, sidewalk, driveway, and roadway improvements; pressure testing of all water and sewer lines; installation of new water meter boxes and valves; and testing of all water infrastructure.
The total estimated cost of the required improvements is approximately $2,149,137.80. The proposed Reimbursement Agreement would enable the Developer to recover a portion of these costs, which are attributable to improvements that benefit properties not owned by the Developer. The Agreement also provides a mechanism for the City to ensure that all benefited parcels contribute a proportional and equitable share of the infrastructure costs.
Based on the total project cost and the number of equivalent dwelling units (EDUs) benefiting from the improvements, the fair-share reimbursement amount is calculated at $49,979.94 per EDU. Prior to the issuance of the first construction permit for any development on a benefited parcel, the City shall collect the applicable fair-share reimbursement amount, plus accrued interest, and remit payment to the Developer in accordance with the terms of the Agreement. The Agreement further outlines payment procedures, timing, and enforcement provisions.
5a
The City and Developers have implemented similar agreements in the past, such as with San Pedro LLC at the Luckey Ranch development in October 2022, which encompassed multiple lots (Lots 2-7, 437-476, 497-516) at Unit 1.
FISCAL IMPACT:
Approval of this item has no immediate fiscal impact to the General Fund. The City is not required to advance funds, and reimbursement to the Developer will occur only from fair-share payments collected from benefitted parcels at the time of permit issuance. The City will retain a three percent (3%) administrative fee on all amounts collected. If development does not occur, the City has no financial obligation under the Agreement.
ALTERNATIVES:
The City may choose to decline the terms of the agreement.
ATTACHMENTS:
1. Reimbursement Agreement
2. Reimbursement Agreement Map
3. Required Improvements
4. Construction Estimate
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
Romualdo Medina, Public Works Director, , City of Brawley REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 Silvia Luna, Finance Director Approved - 1/15/2026
5a
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
Above Space for Recorder's Use
REIMBURSEMENT AGREEMENT
THIS REIMBURSEMENT AGREEMENT ("Agreement") is entered into on this __ day of _ _______ , 2025, by and between the CITY OF BRAWLEY, a municipal corporation of the State of California ("City"), and The Dunes Brawley, LLC, a California limited liability company, hereinafter referred to as "Developer." ("Developer").
RECITALS
WHEREAS, Developer owns certain real property in the City of Brawley, California, described as Lots 320 through 366, inclusive of Luckey Ranch Residential Subdivision Unit No. 1, in the City of Brawley, County of Imperial, State of California, according to map on file in Book 25,Page 76 through 83 of Final Maps, in the office of the County Recorder of Imperial County. And amendment by a Certificate of Correction recorded January 11, 2012 as Instrument No. 2012-000646 of Officia! Records, (collectively, the "Property"); and WHEREAS, as a condition to development of the Property the City has required Developer to demolish the existing curb, gutter, sidewalk and asphalt roadway systems as they have all deteriorated below city standards. Developer will construct new off site curb, gutter, sidewalks, Driveways, road improvements, pressure test all water and sewer pipes, 1 5a.1
install new water meter boxes, install new water meter valves and Chlorinate and test all water lines.("Project"); and
WHEREAS, City has accepted the offer of dedication of the Project upon its completion; and
WHEREAS, the parties hereto acknowledge that the Project will complete improvements for the entire block and will benefit properties that are owned by other entities.
These properties will have their road improvements and all other required repairs completed at no east to them, including, the properties described as Lots 347 & 348 of Luckey Ranch Residential Subdivision, Unit No. 1, in the City of Brawley, County of Imperial, State of California, according to Map on File in Book 25, Pages 76 through 83 of Final Maps, in the office of the County Recorder of Imperial County. And amendment by Certificate of Correction recorded January 11, 2012 as Instrument No. 2012-000646 of Officia! Records, (collectively, the "Benefitted Parcels"); and
WHEREAS, the purpose of this Agreement is to set forth the manner in which Developer will be reimbursed for costs associated with installation of the Project which benefits other development; and
WHEREAS, it is contemplated that the City will require all Benefitted Parcels to reimburse Developer fora fair share of costs associated with construction of the Project; NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Recitals. The recitals hereto are correct and incorporated herein by reference and made a part of this Agreement for all purposes.
2 5a.1
2. Benefitted Parcels. For the purposes of this Agreement, there are 43 equivalent dwelling units (each an "EDU") within the Benefitted Parcels that are benefitted by the Project.
3. Cost of Project Eligible for Reimbursement. The portion of the total costs associated with construction of the Project which are eligible for reimbursement is $2,149,137.8 ("Eligible Cost").
4. Reimbursement Amount. The dollar amount per EDU to be reimbursed to Developer is $49,979.94 ("Fair Share Reimbursement"). Total reimbursement to Developer shall not exceed the Eligible Cost set forth in Section 3 above, plus interest. lnterest shall commence as of the date of approval of this Agreement by the City Council. Commencing one year from the date of this Agreement, and annually thereafter for the ensuing year, unpaid reimbursement shall be subject to adjustment commensurate with the Wallstreet Journal Prime rate on such annual date, plus one percent (1 %). Developer acknowledges and agrees that its actual reimbursement may be less than the Eligible Cost.
5. Payment. Prior to the issuance of the first construction permit for any project in a Benefitted Parcel, the Cityshall collect payment of the applicable Fair Share Reimbursement, plus accrued interest. The City shall remit all such monies collected to Developer on a quarterly basis less a three percent (3%) administrative collections tee. Any reimbursement paid to Developer in accordance with this Agreement shall be considered reimbursement for those costs that are normally barne by the public in accordance with California Labor Gode section 1720( c )(3 ).
6. Term. This Agreement shall remain in effect and be binding until the date which is thirty (30) years after the date this Agreement is approved by the City Council, or until Developer has received full reimbursement plus interest, whichever occurs first. 3 5a.1
7. Applicable Law. This Agreement shall be construed under and enforced in accordance with the laws of the State of California.
8. Disputes. The parties agree that any litigation arising out of this Agreement shall be filed and maintained until conclusion in the Superior Court of Imperial County, California.
9. Binding Agreement. This Agreement and all of its terms and provisions shall be binding upon and inure to the benefit of each of the parties and their respective heirs, successors, and assigns.
10. No Partnership. Nothing in this Agreement shall be interpreted as creating any form of partnership, joint venture, or other relationship between the parties with reference to the ownership, design, development, financing, or other operations or uses proposed for the subject Project.
11. No Public Work. Nothing in this Agreement shall be interpreted as a finding by the City that the Project is public work, and nothing contained herein shall otherwise be interpreted to cause the Project to be determined a public work within the scope of California Labor Code section 1720, et seq.
12. Further Assurances. Each party agrees that it will execute and deliver such other documents and take such other action, whether prior or subsequent to the date hereof, as may be reasonably requested by the other party to consummate the transactions contemplated by this Agreement.
13. Counterparts. This Agreement may be executed in any number of counterparts, each to be an original, but all of which shall constitute one instrument, and it shall be sufficient if any party hereto signs any such counterpart, so long as each of the parties hereto executes at least one such counterpart.
4 5a.1
[SIGNATURE PAGES FOLLOW]
IN WITNESS WHEREOF, the parties have executed this Reimbursement Agreement as of the date first set forth above.
DEVELOPER:
The Dunes Brawley, LLC
a California limited liability company
By:-------------
Name: -------------
Title: -------------
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF IMPERIAL )
On ______ befare me, __________ , Notary Public, personally appeared Douglas E. Barnhart , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.
I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and officia! seal.
5 5a.1
Notary Public
6 5a.1
ATTEST:
By: ____________ _
Name: - -----------
Title: City Clerk
CITY:
CITY OF Brawley, a municipal corporation
of the State of California
By:----- --------
Name: - ---- --- ----
Title: Mayor
7 5a.1
8 5a.1
5a.1
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5a.2
REQUIRED IMPROVEMENTS FOR
EVALUATION OF EXISTING FACILITIES
LUKEY RANCH SUBDIVISION
All work shall be performed in accordance with the approved improvement plans for the project named "Plans for Grading & lmprovements Luckey Ranch Subdivision", 63 sheets and revisions signed by Yazmin Arellano, City Engineer on 9/14/2006, Luckey Ranch Subdivision Best Road (Revised), 8 sheets and revisions signed by Yazmin Arellano, City Engineer on 1/22/2007, Luckey Ranch Subdivision Best Road (Revised Striping Plan), 1 sheet and revisions signed by Yazmin Arellano, City Engineer on 10/19/2007 ("Approved Plans")
TECHNICAL SPECIFICATIONS
SPECIFICATIONS. Testing and improvements shall be performed per the City of Brawley specifications, Caltrans Standard Specifications latest edition, Green Book latest edition, and MUTCD (CA) latest edition.
A. Existing Water lnfrastructure. Existing pipelines, fire hydrant assemblies, water services up to the angle meter stop and blowoff assemblies shall be pressure tested and chlorinated. All the streets with existing water pipelines shall be tested unless is specified otherwise; if required by the City Engineer, subdivider/developer shall test other sections of water pipeline even though the pipeline is in service. Individual pressure, leakage, and chlorination tests shall be conducted on the water pipeline and water facility appurtenances. The pipeline contractor working for the subdivider/developer shall make every effort possible to avoid damage to existing improvements during the course of the testing and chlorination. The pipeline contractor shall be responsible for any damage incurred to new or existing facilities. The pipeline contractor shall replace any damaged facilities with new facilities. The pipeline contractor shall flush the main pipelines, fire hydrant services, and water services to the satisfaction of the City Engineer prior to initiating the chlorination and disinfection of the pipeline. The existing water pipelines shall be hydrostatically tested prior to the chlorination and disinfection of the pipeline. The pipelines shall be filled with water and hydrostatically pressure tested conform to the requirements of AWWA C900-2016. All fire hydrant assemblies up to and including the fire hydrant shall be tested. The water service pipelines shall be hydrostatically tested from the pipeline to the new angle meter stops.
Sampling/blowoff assemblies shall be hydrostatically tested from the pipeline to the sampling/blowoff assembly fitting.
Upon the successful completion of the hydrostatic test, the existing water pipeline shall be completely flushed at each hydrant, blowoff, ot service pipeline. It shall be necessary to install sampling/blowoff assemblies at the extremities of each pipe section to allow the chlorinated water to be dispersed throughout the watermain section. After flushing is completed, the pipeline 5a.3
shall be chlorinated in accordance with AWWA C-651. lf the bacteriological tests prove positive, the chlorination procedure shall be repeated until satisfactory test results are received. The bacteriological results shall be forwarded to the engineer for evaluation and approval prior to placing the watermain sections in service. The contractor shall be responsible for all expenses relative to the chlorination and disinfection of the pipeline. Any other tests required to be conducted by the State of California Department of Health Services shall be performed at the expense of the subdivider/developer prior to placing the pipeline in service.
In case of test failure, the contractor shall propose a method of repair or replacement of infrastructure and the City shall review and approve or reject such proposal. The contractor shall be responsible to repair or replace any improvements damaged by the repairs or replacements.
lnstall missing fire hydrants devices to make them operational. lnstall missing water meters. Repair existing water services as required by field conditions according to City Standards. 7. S , Q
B. Existing Sanitary Sewer and Stormwater Sewer infrastructure. The · Subdivider/Developer shall perform CCTV inspection to evaluate the conditions of the existing sewers.
The subdivider/developer shall leak test 100% of the sanitary sewer lines and stormwater sewer lines installed in accordance with the section 306-7.8 Gravity Pipeline Testing of the "Green book" Standard Specifications for Public Works Construction Latest Edition. The cost of repairs or corrections necessary to conform to the testing requirements will be borne by the subdivider/developer at no cost to the City of Brawley. Testing will be accomplished by the means of "low pressure air testing." Air testing shall include the lateral services. Tests may be conducted by the contractor or an independent testing firm. However, acceptance tests shall be made only in the presence of the City Engineer. Subdivider/Developer may use CCTV to help in determine the sections with problems if tests fail, however additional tests may be required if deemed necessary due to the tests did not provide an accurate conclusion on the problems. After the repairs and cleanup are performed the contractor shall
5a.3
CCTV the pipelines to ensure there are no additional problems not detected by the leakage tests.
Repair existing sewer services as required by field conditions according to City Standards.
Leak testing for Sanitary Sewer and Stormwater Manholes.
The subdivider/developer shall leak test 100% of the sanitary sewer and stormwater manholes installed for this project.
The subdivider/developer shall test all manholes using the following test procedure:
The subdivider/developer shall till the manhole with water and allow the interior surfaces of the manhole to soak for four (4) hours. The leak test shall then commence. Water tightness testing by shall consist of tilling the manhole with water to an established level. The subdivider/developer shall ensure that the drap in water level does not exceed 0.001 of the total manhole volume in one (1) hour.
Additional testing.
The City of Brawley reserves the right to visually inspect the interior of the sanitary or stormwater sewer line using a television camera. Any defects in the pipe or construction methods revealed shall be corrected by the subdivider/developer at no additional east to the City of Brawley.
The subdivider/developer shall pay for CCTV inspections completed by the City of Brawley. Any additional inspection(s) or corrective work required, due to pipe deficiencies identified by the CCTV inspection, shall be paid for by the subdivider/developer.
In case of test failure, the contractor shall propose a method of repair or replacement of infrastructure and the City shall review and approve or reject such proposal. The contractor shall be responsible to repair or replace any improvements damaged by the repairs or replacements.
Sanitary Sewer Manholes Coating
Polyurethane and Epoxy Protective Lining System. The lining material shall be a two-component, 100% solid, non-solvent hybrid polyurethane coating (no rigid epoxy coatings will be allowed) with a shore "D" hardness of 57 at 77 degrees Fahrenheit, such as Saneon 100 as manufactured by Saneon Engineering, Huntington Beach, CA, Zebron #386 as manufactured by Zebron Corporation, CA, Utilithane 1600 or equal. The material shall be the high-build type capable of application thickness, as specified, without runs or sags, and 5a.3
shall be capable of passing ASTM D-1737 forflexibility, using cylinder mandrel of 0.5 inch (12.7 millimeter). The flash point of the fluid mixture shall be 450 degrees Fahrenheit apen Zahn cup.
The coating material shall meet the following resistive specifications:
Solution Concentration
Acetic Acid
Sulfuric Acid
Sodium Hydroxide
Ammonium Hydroxide
Nitric Acid
FerricAcid
Soap
Detergent (Linear Alkyl Benzyl Sulfonite or LAS)
Bacteriological
Petroleum Oils and Greases
Vegetable and Animal Oils
* Volumetric percentages of concentrated C.P. gradereagents. 5%
20%
5%
5%
1%
1%
0.1%
0.1%
BOD not less
than 700 PPM
NIA
N/A
The materialshall have evidence of passing the "Pickle Jar Test" as is noted in section 207-15.3 Chemical Resistance, in the Greenbook. The color shall be white or cream. The complete coating shall be impermeable to sewer gases and liquids and nonconductive to bacterial or fungus growth. The lining shall be capable ofrepair at any time during its lite.
A spark test shall be performed on each installation per GREENBOOK section 500-2. The minimum voltage shall be set at 15,000 volts.
Repair/replace existing sewer cleanouts as required by field conditions according to City Standards.
C. Curbs. Gutters. Sidewalks. Driveways. Handicap Ramps and Cross Gutters.
Subdivider/developer shall remove, replace or repair any deficient or non ADA compliant sidewalk, driveway, curb and gutter, handicap ramp, and cross gutter. Water flow test and any other standard means will be used to help to determine concrete slope deficiencies. In case of test failure, the contractor shall propose a method of repair or replacement of infrastructure and the City shall review and approve or reject such proposal. The contractor shall be responsible to repair or replace any improvements damaged by the repairs or replacements.
For the replacement of broken or failed concrete or as shown on the plans, or other unsatisfactory portions of the existing curb and gutter shall be removed and replaced in conformance with the City of Brawley Standard Detail. The work under this item shall include saw-cutting, removal of existing concrete curb and gutter, removal of adjoining 2-foot width of asphalt, form work, new 5a.3
concrete curb and gutter (match existing curb height and gutter pan width), and 6-inches of class li base beneath the curb and gutter per City of Brawley Standards. The perimeter of all repairs shall be saw cut minimum 6-inches deep. Repair locations for concrete curb and gutter shall be determined in the field by the City's Project Engineer at the time of construction.
Remove and Replace Curb and Gutter, sidewalk, driveways, handicap ramps, and cross gutters shall be conforming Section 90-10 "Minor Concrete" and Section 73, "Concrete Curbs and Sidewalks" of the Caltrans Standard Specifications and shall be ADA compliance. Concrete shall have a compressive strength of not less than 4500 psi. The work shall include furnishing all labor, materials, equipment, tools, and incidentals for doing all the work, including, but not limited to, the following:
• Concrete curb and gutter as shown on plans (match existing curb height and gutter pan width)
• Construction Staking
• Preparation of 12" subgrade: excavation, backfill, and compaction to 90% • 6" of class li base, delivered, installed, and compacted to 95% • lnstalling and removing Formwork
• 4" of asphalt concrete as needed
• Shoulder backing to the lines and grade shown on typical section (according to section 19, "Earthwork")
• Pouring, finishing and curing concrete
• Saw cut plane joints
• Expansion joints and sealant
• Hauling away spoil pile
D. Asphalt Concrete Pavement. Subdivider/Developer shall hire a qualified and neutral Engineering or Geotechnical firm to evaluate the conditions of existing pavement structural section and propose an appropriate repair or replacement. The City will independently validate the proposal either by the City Engineer or contracting the Professional Services of an Engineering or Geotechnical firm to review the proposed recommendations. Once the repair method is agreed, the Subdivider/Developer will proceed with the repair or replacement recommendation. lnstall striping after the proposed asphalt concrete repair has been performed, after asphalt replacement or whenever the striping is faded. Striping shall be conforming Section 84, "Traffic Stripes and Pave ment Markings", and Section 85, "Pavement Markers" of the Caltrans Standard Specifications, except that Section 84-2.03C Sprayabie Thermoplastic will not be allowed.
E. Siqnaqe. Existing signs faded, stained, bended, damaged, lose, or without required retro reflectivity, or any other defect shall be repaired or replaced to meet City's standard specifications.
5a.3
F. Dry Utilities. Subdivider/Developer will inspect existing electrical conduits and wiring for street lights and will repair broken dry utilities conduits and place pull strings in lines to assure no clogs exist. In case of test failure, the contractor shall propose a method of repair or replacement of infrastructure and the City shall review and approve or reject such proposal. The contractor shall be responsible to repair or replace any improvements damaged by the repairs or replacements. Subdivider/Developer shall be responsible to coordinate with the 110 to ensure that there is adequate electrical service for the new homes to be built and provide the City with a letter from the 110 stating such.
Other dry utilities (i.e. telephone, cable, gas): -
Subdivider/Developer shall be responsible to demonstrate that all applicable underground conduit, vaults for all other dry utilities (telephone, cable, gas) required to service all lots are completed and in good condition to operate.
Subdivider/Developer shall be responsible to coordinate with the applicable agencies to ensure that all telephone, internet, cable, and gas is available for immediate use by new owners.
G. Sewage lift station. Sewage lift station shall be improved per the approved plans at the beginning of the construction activities. The lift station construction shall start at the beginning of the construction activities and shall fully operational prior to obtain the first Certificate of Occupancy. Developer shall be responsible for the operation and maintenance of the sewage lift station until the all improvements are complete and the City accepts the subdivision.
H. Stormwater lift station and retention basin. Stormwater lift station and retention basin shall be improved per the approved plans at the beginning of the construction activities. The lift station construction shall start at the beginning of the construction activities and shall fully operational prior to obtain the 16th Certificate of Occupancy. Retention basin shall be cleaned up, weed and debris removed, and re-graded at the beginning of construction activities.
Retention basin shall be landscaped at minimum with weed filter fabric and ¾- inch rock, 6-inch thick to achieve APCD dust control measures and prevent erosion of slopes. This shall be subject to City's approval. Landscaping plans with xeriscape plants shall be submitted to the City for review and approval.
Developer shall be responsible for the operation and maintenance of the stormwater lift station until the all improvements are complete and the City accepts the subdivision
I. SWPPP/WDID No. A SWPPP (hard copies in a notebook binder and a pdf copy) with a WDID No. and NOi shall be submitted to the City of Brawley prior to the commencement of any construction activities. A final SWPPP with lnspection Reports, Annual Reports, NOT, etc. shall be provided to the City of Brawley at time of completion.
5a.3
J. Fencing. Subdivider/Developer shall install protective fencing to prevent general public access to construction areas.
K. As-Built Plans. As-Built information shall be maintained and As-Built Plans shall be prepared during the construction activities. At the end of the construction activities, the Developer shall submit Final As-Built Plans for Onsite and Offsite lmprovements, prepared, signed and stamped by a registered professional engineer. Any changes to the design grades shall be illustrated on the as-built plans, especially the revised grades and slopes to the ADA compliant facilities.
L. Maintenance of Facilities. Maintenance provisions shall include but not limited to the following facilities:
• Onsite storm drainage facilities (including Housekeeping for mosquito abatement);
• Sewage Lift Station
• Traffic control
• Dust control
• Landscaping
5a.3
HOURLY RATES & FEE SCHEDULE
AS OF JANUARY 2022
SENIOR ENGINEER
INSPECTOR
PROJECT MANAGER
STAFF ENGINEER
0ESIGNER OFFICE TIME
0RAFTSMAN OFFICE TIME
SURVEY PARTY CHIEF
2 MAN CREW
3 MAN CREW
4 MAN CREW
SECRET ARIAL
BLUEPRINTS
FAX TRANSMITTAL
PHOTOCOPIES
SHIPPING
Prices are subject to change without notice.
HOURLY
~
$ 185.00
$ 105.00
$ 135.00
$140.00
$ 105.00
$ 95.00
$105.00
$ 180.00
$ 210.00
$ 250.00
$ 70.00
$1.55 EACH
PREYAIUNG
~
$165.00
$ 290.00
$ 355.00
$0.25 (IST PAGE), $0.10 EACH ADDITIONAL PAGE
$0.10 EACH
$COST+ 15%
5a.3
10010
10020
10030
10040
10050
10060
10070
11010
11020
11030
11040
11050
11060
11070
12010
12020
12030
12040
12050
12060
12070
12080
12090
13010
20000
20010
20020
20030
20040
20050
20060
20070
20080
20090
20100
20110
20120
l)Ci ~~~i~~ 341 W. CROWN COURT IMPERIAL, CA 92251
PHONE 760.355.5600 FAX 760.355.6756
LIC# CA 290934 AZ ROC102684
www.dugginsconstruction.com
PLANS AND ENGINEERING
Architectural Services
Design $
Draftina $
Renderinci $
Permit Processinq $
Post Permit •rafting $
Proiect Manaaer $
Sales $
Consultants
Geotechnical Engineering $
Foundation Engineering $
Structural Engineering $
Offsile Engineering $
OnSite Engineering $
Metal Building Engineering $
SWPPP Report $
Architect $
lnterior Design $
Electrical Design $
Mechanical Design $
Plumbing Design $
Tille 24 Energy Compliance $
Landscape Design $
Asbestos Survey $
Bioligical Survey $
Miscellaneous $
Total Plans & Engineering $
GENERAL CONDITIONS
Mobilization
Government Fees
Construction Bonds $
lnsurance $
lmpact Fees $
SchoolFees $
Building Permit Fees $
Power Hookup Fees $
-
10,000.00
.
1,000.00
.
20,000.00
-
-
-
.
-
10,180.00
-
.
.
.
.
6,000.00
.
47,180.00
.
.
-
.
-
-
Encroachment Fees By Owner
Grading Permit Fees By Owner
Demo Permit Fees By Owner
APCD Fees $
Caltrans Fees $ .
Arizona Usage Tax $ .
Project Rocket Homes (lmprovements)
Job# 2025-018
Date: July 25, 2025
GENERAL CONDITrONS (Cont.)
Project Management
21010 Project Manager $ 26,250.00
21020 Project Engineer $ .
21030 Concrete Division Manager $
21040 Steel Division Manager $ .
21050 Carpentry Division Manager $ -
21060 Superintendent $ 31,500.00
21070 Clerical $
21080 Estimating /Bidding $ .
21090 General Laborer $ .
Temporary Utilities / Sile Services
22010 Temporary Power $ -
22020 Temporary Water $ 10,000.00
22030 Temporary Phone $
22040 Sanitation Services $ 2,800.00
22050 Dumpslers/Wash Outs $ 8,400.00
22060 Construction Cleanup $ 2,800.00
22070 Jobsile Security $ 7,200.00
22080 Temporary Fence $ 12,000.00
22090 Container Rental $ - 22100 Equipment Rental $ 5,000.00 22110 Job Trailer $
Quality Control
23010 QC Testing (Allowance) $ 137,790.00
23020 Special I nspector $ .
23030 Utility Locate $ .
23040 Construction Staking (Allowance) $ 90,000.00
23050 BMP lmplementation $ 12,000.00
23060 QSP lnspections (Allowance) $ 6,300.00
23070 Biolog i cal Survey $ .
Miscellaneous
24010 Soil Paisoning $ -
24020 Subsistence Allowance $ .
24030 Safety $ -
24040 Dust Control $
24050 Labor Complinace Consultant $ .
27010 Miscellaneous $ -
Total General Conditions $ 352,040.00
5a.4
30000
30010
30020
30030
30040
30050
31010
31020
31030
31040
31050
31060
32010
32020
32030
32040
32050
32060
32070
33010
33020
33030
33040
33050
33060
33070
34010
34020
34030
34040
34050
34060
34070
35010
35020
35030
35040
36010
l)Ci ~~~~~~ 341 W CROWN COURT IMPERIAL, CA 92251
PHONE 760.355.5600 FAX 760.355.6756
LIC# CA 290934 AZ ROC102684
www.dugginsconstruction.com
OFF SITE IMPROVEMENTS
Mobilization $
Grading & Paving
Demo (Conc./AsphalVGrind) $
Rough Grading $
Finish Grading (Curbs W/ Base) $
Import/Export $
Rentention Basin $
Base $
Paving $
T-Grind $
Seal Coat $
Aggregates $
Striping & Signage $
Concrete
Curbs $
Curb & Gutter $
Sidewalks $
Driveways $
ADA Ramps $
Swales $
Concrete General Cosi $
Utilities
Adjust Wet Ulilities Covers $
Water/Sewer/Storm Drain Testing $
Water $
Connect Water $
Fire Hydrants $
Storm Drains $
Connect Storm Drain $
Electrical $
Gas $
Telephone $
Cable $
Street Lights $
Cal Trans Works $
Traffic Signals $
Misc Offsites
T raffic Control $
Fencing $
Landscaping $
Mailbox $
Miscellaneous $
Total Off Site lmprovements $
15,000.00
230,350.00
.
38,500.00
-
-
.
206,314.00
.
16,076.00
-
15,100.00
.
113,750.00
79,757.00
357,200.00
35,080.00
-
-
78,845.00
60,000.00
-
.
25,697.26
-
-
188,870.00
-
-
.
-
-
-
.
-
.
1,460,539.26
Project _____ R_oc_k_e_t _H_o_m_e_s_,_(l_m_,_p_ro_v_e_m_e_nt_s~) ___ _ Job# 2025-018
Date: July 25, 2025
SITE IMPROVEMENTS
40000 Mobilization
Gradino
40010 Demo
40020 Rough Grading
40030 Finish Grading $ .
40040 Export Native Material
40050 Soil Treatment $ - Paving
41010 Base $ -
41020 Paving $ .
41030 Seal Coat
41040 Access Road $ .
41050 Aggregates $ -
41060 Asphalt Curbs $ .
41070 Parking Bumpers $ -
41080 Striping & Signage $ .
Sile Concrete
42010 Curbs $ .
42020 Curb & Gutter $ .
42030 Sidewalks $ -
42040 Driveways $ .
42050 ADA Ramps $ -
42060 Swales $ .
42070 Concrete Paving $ -
42080 Block Retainino Wall $ .
42090 Trash Enclosure $ -
42100 Bollards $ .
42110 Concrete Signs $ .
42120 Scales $ .
42130 Docks Ramps $ .
42140 Concrete Accessories $
42150 Concrete General Cosi $ .
Wet Utilities
43010 Sewer $ .
43020 Septic Systems $
43030 Grease I nterceptor $ .
43040 Water $ .
43050 Fire Service $ .
43060 Fire Hydrants $ .
43070 Portable Water Systems $ .
43080 Draft Hydrants $ - 43090 Storm Drain $ -
43100 Storm Drain Pump $ .
43110 Storm Drain Seperator $ -
5a.4
44010
44020
44030
44040
44050
44060
44070
44080
45010
45020
45030
45040
45050
45060
45070
45080
46010
46020
46030
47010
50000
50010
50020
50030
51010
51020
51030
51040
51050
51060
51070
51080
51090
l)Ci ~~~~~~ 341 W. CROWN COURT IMPERIAL, CA 92251
PHONE 760.355.5600 FAX 760.355.6756
LIC# CA 290934 AZ ROC102684
www.dugginsconstruction.com
SITE IMPROVEMENTS (Cont.)
Dry Utilities
Electrical $
Lioht Poles $
EV Chargers $
Sile Solar $
Gas $
Telephone $
Cable $
Access Control $
Landscaping
Landscaping $
Sig nage $
Monument Sign $
Shade $
Sile Speciallies $
Outdoor Furniture $
Bicycle Racks $
Handrails $
Fencing
Gates and Controllers $
Fencing - Chains Link $
Mailbox $
Miscellaneous $
Total Site lmprovements $
BUILDING
Mobilization
Demolition
HAZMAT Abatement $
Demolition $
Soil Treatment $
Concrete I Masonry
Masonry $
Slabs on Grade $
2nd Floor Decks $
Vaults $
Concrete Tiltups $
lnterior Curbs $
Gyp-Crete $
Hard Rock $
Concrete General Cosi $
Project ____ R_o_c_k_et_H_o_m_es---=--(lm__,_p_ro_v_em_en_t_s __ ) __ _ Job# 2025-018
Date: July 25, 2025
.. BUILDING (Cont.)
MEP
- 52010 Plumbing $
. 52020 Fire Sprinkler $ -
- 52030 HVAC $
52040 Electrical $ .
. 52050 Solar $ -
. 52060 Telephone/Data $ - . 52070 CCTV $ .
- 52080 Alarms $ -
52090 Security Cameras $ .
- 52100 Access Control $ -
. Pre Engineered Building & Melal Work
- 53010 Pre Engineered Building $
. 53020 Struclural Steel $ -
53030 Building Erecting $ .
. 53040 Metal Bldg. Accessories & Trims $ -
- 53050 Decorative Melal Panels $ -
. 53060 Flashing $ .
53070 Sheet Metal $ .
- 53080 lnsulated Panels $ -
. 53090 Car Shades $
53100 Ornamental lron $ .
. 53110 Metal Fabrications & lnstall $ .
. 53120 Stairs & Handrails $ -
Building lnsulation
54010 White Vinyl/Simple Saver $
54020 Rigid Board $ .
54030 lnsulation $ .
54040 Waterproofing $ .
. 54050 Fire Proofing $ .
. Carpenlry
. 55010 Rough Lumber $ -
55020 Rough Carpentry $
. 55030 Finish Lumber $ .
. 55040 Finish Carpentry $ .
55050 Rough Hardware $ -
- 55060 Finish Hardware $ -
. Building Finishes
- 56010 Siding $ .
- 56020 Block or Brick Veneer $ -
- 56030 Lath & Plaster $
56040 Texcote $ -
56050 Roofing $
57010 Drywall $
5a.4
l)Ci ~~~~~ Project Rocket Homes (lmprovements)
57020
57030
57040
57050
57060
58010
58020
58030
58040
58050
58060
58070
59010
59020
59030
59040
59050
59060
59070
59080
59090
59100
59110
59120
59130
59140
59150
59160
59170
59180
59190
59200
59210
341 W. CROWN COURT IMPERIAL, CA 92251
PHONE 760.355.5600 FAX 760.355.6756
LIC# CA 290934 AZ ROC102684
www.dugginsconstruction.com
BUILDING (Cont.)
Building Finishes
Paint $
Floor Covering $
Wall Paper $
Wall Specialties $
Ceilings $
Cabinets, Doors & Windows
Cabinets $
Countertops $
Doors & Jambs $
Door Hardware $
Specialty Doors $
Overhead Doors $
Folding Partitions $
Store Front $
Windows $
Specialties
Bathroom Accessories $
Fire Extinguishers $
Dock Equipment $
Chalk & Tack Boards $
I ndoor Specialties $
Awnings $
Mail Boxes $
Lockers $
Benches $
Shelving $
Flag Pole $
Grane Equipment $
lnterior Fencing $
Paint Booth $
Air and Lube Equipment $
Buildinq Sig nage $
Access Ladders & Hatehes $
Fall Protection $
F reezer/Coldroom Accessories $
Job# 2025-018
Dale: July 25, 2025
BUILDING (Conl)
lnterior FurnishinQ & Equipment
. 59220 Elevators $
. 59230 Furniture $
. 59240 Blinds and Curtains $
- 59250 Appliances $
. 59260 Mechanical Equipment $
59270 Recreational Equipment $
. 59280 Automation $
59290 Miscellaneous $
- Total Building $
-
.
. ESTIMATE SUMMARY
. Plans & Engineering $
General Conditions $
. Off Site lmprovements $
Site lmprovements $
Building $
Sub Total $
.
- Overhead and Fee
. 80020 I General Overhead - 8% $
80030 I Fee- 7% $
. Total Estimate $
.
.
.
.
-
.
.
.
.
.
To the best of my knowledge and belief, I certify thai all items, quantities, and prices of work and materials shown above are correct.
Duggins Construction, Inc. (Contractor)
Quotation prepared by: _______ __________ _ _ Date; _ ___ ____ _ _ Accepted by: _ _ _____________ ____ __ _ Date; _ ____ ___ _ _
.
.
.
.
.
.
47,180.00
352,040.00
1,460,539.26
-
.
1,859,759.26
148,780.74
140,597.80
2,149,137.80
5a.4
City of Brawley
City Council
January 20, 2026
Agenda Item No 5b
STAFF REPORT
To: City Council
From: Cristhian Barajas, Development Services Director
Prepared by: Cristhian Barajas, Development Services Director Subject: Potential Action to Waive Fee for Conditional Use Permit (CUP) 25-01 RECOMMENDATION:
The applicant is requesting a Director’s CUP fee waiver. City staff recommends City Council approve the waiver in anticipation of a Zoning Ordinance amendment that would remove the CUP requirement for Caretaker’s Residences.
BACKGROUND INFORMATION:
The City of Brawley Planning Division is in receipt of a Conditional Use Permit application (CUP 25-01) to allow for an existing 617 square foot structure on the second floor of Brawley Self Storage to be used as a Caretaker’s Residence. This site is identified by Assessor’s Parcel Number (APN) 049-140-005 and situs address “897 K Street”. The site has also been identified in the past as “525 South 9th Street” and “S 9TH ST & K ST”.
Caretaker’s Residences are dwelling units used to accommodate persons employed as on-site caretakers, janitors, watchmen, or other positions that support the smooth and secure operation of commercial and industrial uses.
The site is currently zoned as M-1 (Light Manufacturing) and is bounded on the north, south, and west by other M-1 parcels. Single-family (R-1) and low-density (R-2) residential blocks exist east of the site.
Standards within M-1 zones control the intensity of industrial uses and limit nuisances that may affect either tenants within the zone or people within adjacent residential and commercial zones. Mini-storage facilities such as Brawley Self Storage are permitted by right in M-1 zones. Caretaker’s Residences in M-1 zones require a CUP approved by the Planning Director.
The applicant purchased the site in August and is currently providing minor renovations not requiring a permit to the existing second-story dwelling unit. The unit will be rented out as a Caretaker’s Residence to an individual tasked with part-time employment duties as a facility caretaker at Brawley Self Storage.
Per the business model the applicant shared with the City, the caretaker will sign up new storage renters and collect rent from existing renters. Additionally, the caretaker will assist renters with the move-in and move-out processes and ensure that the facility remains clean at all times. The caretaker will guard the facility, and report suspicious activities. The facility’s hours of operation are from 6:00AM to 10:00PM, seven days a week. As a residential unit, the Caretaker’s Residence will include proper kitchen, sanitation, and amenities.
5b
The residential unit was originally constructed as a guard quarters by the original owners of Armstrong Self Storage per a Building Permit issued July 2, 1990 for 525 South 9th Street. Since the Caretaker’s Residence had been present since before the adoption of the current Zoning Ordinance and does not have an associated CUP, the use has been classified as an existing nonconforming use. Article XV of the Zoning Ordinance permits the continuation of a non-public nonconforming use unless terminated by violation, discontinuation, or operation of law. According to previous property owner, the unit ceased being occupied by the caretaker about three years ago. Per Section 27.235(b).2 of the Zoning Ordinance, nonconforming uses shall be automatically terminated after discontinuance of such a use for a period of twelve or more successive calendar months. The residential unit stopped being used as a Caretaker’s Residence by April 2025 due to the previous owner’s unpermitted use of the unit as a rental for non-employees.
If Council chooses to treat the previous use as an existing conditional use rather than a nonconforming use, it should be noted that Article XIX of the Zoning Ordinance states that CUPs shall cease to be of any force and effect if the use has ceased, or if the use has been suspended for a consecutive period of two or more years.
The applicant kindly requests that the $1,000 Planning Director CUP fee be waived by the City due to the previous nonconforming use as a Caretaker’s Residence having existed for decades. The applicant also requests that the fee be waived in light of various onsite improvements that have already been provided for the mini-storage facility. These include new paint on existing walls and storage units, new gates and fencing, and the installation of new 24/7 security cameras. Gate access is to be provided by an electron
FISCAL IMPACT:
If the Director’s CUP fee is waived, Development Services will not collect the $1,000 fee associated with processing the CUP application. Planning fees are user-fee revenues that support the General Fund.
ALTERNATIVES:
The Council may elect not to approve, requiring the applicant to pay the $1,000 fee to have the CUP application processed. The applicant may also choose to no longer pursue the CUP.
ATTACHMENTS:
1. Planning Application
2. Photos of the Caretaker's Residence
3. Letter from the Applicant
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 1/15/2026
Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 5b
4/11
CITY OF BRAWLEY
PLANNING DEPARTMENT
APPLICATION
CHECK ALL THAT APPLY:
PROJECT CEQA STATUS
___ Conditional Use Permit
___ New ___Extension/Renewal
___ Notice of Exemption
(ministerial and categorically exempt)
___ Adjustment Plat (Lot Line Adjustment/Lot Merger)
(no additional parcels to be created)
___ Negative Declaration
(requires initial environmental study)
___ Certificate of Compliance (required with Adj. Plat) ___ Environmental Impact Report (EIR) ___ Site Plan Review
___ Variance
___ Rezoning
___ General Plan Amendment
___ Right-of-Way / Alley Vacation
___ Parcel Map Waiver
___ Minor Subdivision (4 or fewer parcels to be created) ___ Major Subdivision (5 or more parcels to be created) ___ Final Map ___ Other (Please Specify) _______________ PROPERTY OWNER ENGINEER / AGENT*
Name: _________________________________ ___________________________________ Mailing
Address: _________________________________
_________________________________
___________________________________
___________________________________
Phone: _________________________________ ___________________________________ Fax: _________________________________ ___________________________________ E-mail: _________________________________ ___________________________________ Assessor Parcel Number(s):_____________________________________________________________ Describe project, purpose/reason for your application, proposed/existing uses on the subject property, and adjacent land uses. Attach separate sheet if necessary.
REQUIRED SUPPORT DOCUMENTS
1. All applicable information requested on the Tentative Map Checklist (Major Subdivisions), Final Map Requirements (Final Maps), or Site Plan Checklist (all projects).
2. Environmental Assessment (completed by applicant or legal representative*).
3. Preliminary Title Report/Deed (for proof of ownership).
4. Application Fee (Planning Department Application Fee Schedule) and a deposit (to be determined by the Planning Director).
5. Copy of current property tax statement.
6. Other items as determined by Staff.
Fee $ __________________
Planning Staff Initials _________
CCIITTYYSSTTAAMMPP
Amount Received $ ___________
5b.1
Finance Initials _______________
4/11
SPECIAL NOTES
Applicant or authorized representative* must be present at Planning Commission meeting(s) and/or City Council meeting(s) for action to be taken on the application.
Submit twenty (20) copies of Site Plans, Parcel/Tract Maps or Adjustment Plats including one electronic copy shall be submitted with the application. Projects in the Airport Land Use Commission sphere require thirty (30) copies.
Staff’s acceptance of the application or deeming the application complete does not imply that Staff will recommend approval of the project.
The owner(s) of the parcel(s) listed on this application must pay all fees and costs related to the project(s) listed on this application including, but not limited to, application fees (Application Fee Schedule), engineering fees and costs (as determined by the City Engineer at the time of final map check and/or improvement plan check), building permit fees (Building Permit Fee Schedule), development impact fees (Development Impact Fee Implementation Schedule), water and wastewater capacity fees (Capacity Fee Implementation Schedule), Environmental Fees (Department of Fish and Game), and fees imposed by the County of Imperial (tax certificate, recordation fees, and Air Pollution Control District (APCD) fees). A deposit in an amount determined by the Planning Director will be required at the time of application. Nonpayment of fees will stop the entitlement process.
I, _________________________________________,
(print name of property owner)
hereby apply to the City of Brawley for the actions indicated above for the above-specified property that I own or control, as per the attached information, and in accordance with all applicable local, state, and federal laws and regulations. I hereby agree to pay all fees and cost associated with the actions indicated for the above-specified property that I own and control as per the attached information, and pay fees and costs associated with required off-site improvements as determined by the City Engineer.
I, _________________________________________,
(print name of property owner)
give the following person/organization permission to act as my agent* and to make decisions in my name as he/she/they feel necessary for the project described on the previous pages.
______________________________ __________________________________ (print name of agent) (agent’s company name, if applicable) I certify that the above information, to the best of my knowledge, is true and correct. _________________________________________ _____________________ Signature of Property Owner Date
_________________________________________ _____________________ Signature of Agent Date
*Property owner’s signature must be notarized if an agent is being designated. 5b.1
5b.2
Hi Adrian,
My request to waive the $1,000 Conditional Use Permit fee is on the grounds that the property has already been granted the CUP in the past and the CUP should have continued with the property from the old ownership to me. Are there any rules that I am not aware of that allows for CUPs to expire or be taken away?
At the end of the day, if I am required to pay the $1,000 to get the CUP reinstated then I will pay it. I feel that having a caretakers unit on the property is essential for the security of the property.
Thankfully, because I have installed security cameras, new fencing, new automatic gate, and bright LED lights that are on all night, we have not had any break ins. I have had 3 neighbors approach me and thank me for cleaning up the property and not tolerating the previously illegal activity that took place on the property. I have spent considerable money to get the property to its current state and still have plans to improve the landscaping and outside appearance of the property. I’m trying to save some money if possible.
So here are my final questions and comments:
● Was the CUP that was previously granted to the property for the caretakers unit taken away or expired? If so, why?
● If I do have to reapply for the CUP for a caretakers unit, can I please be granted the option to only pay the fee if the CUP is approved?
Thank you for all of your help, Adrian. The property has really improved and hopefully is contributing in a more meaningful way to the community.
Thank you,
Nathan Beck
5b.3
City of Brawley
City Council
January 20, 2026
Agenda Item No 5c
STAFF REPORT
To: City Council
From: Cristhian Barajas, Development Services Director
Prepared by: Cristhian Barajas, Development Services Director Subject: Information on the City's Integrated Permitting, Inspection and Business License Software
RECOMMENDATION:
Presentation and Discussion Regarding City Staff’s Efforts to Procure an Integrated Permitting, Inspection, and Business License Software Platform.
BACKGROUND INFORMATION:
SUMMARY
As part of the FY 2025–26 Adopted Budget, the City of Brawley appropriated $80,000 to modernize by implementing an integrated permitting, inspection, and business license software platform. Since April 2025, City staff has conducted a comprehensive vendor evaluation process involving multiple departments to assess available platforms, implementation feasibility, and fiscal impacts.
This agenda item is presented for informational and discussion purposes only to provide the City Council with a status update on staff’s progress, anticipated system benefits, and implementation considerations. Council feedback received during this discussion will assist staff in finalizing negotiations and determining whether to return with a recommended agreement for approval, modification, or deferral.
BACKGROUND
The City’s current permitting, inspection, and business license processes rely on a combination of legacy systems and manual workflows that limit cross-departmental coordination, reduce transparency, and constrain service delivery capacity.
Recognizing these challenges, the City Council appropriated $80,000 in new funding in the FY 2025– 26 Adopted Budget for the implementation of an integrated permitting, inspection, and business license software platform. The intent of this investment is to:
• Improve customer service for residents, businesses, and developers • Streamline internal workflows across departments
• Increase operational efficiency and transparency
• Support long-term growth and development activity
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DISCUSSION
Vendor Evaluation Process
Following the recruitment and hiring of the Development Services Director, City staff contacted multiple vendors to communicate the City’s operational priorities and requested completion of a software compatibility questionnaire to assess whether each platform could meet the City’s needs.
Key evaluation criteria included:
• Compatibility with the City’s existing financial system (Tyler Technologies ERP Core) • Ability to support cross-departmental plan review workflows • Feasible implementation timelines
• Pricing consistent with the City’s approved budget
Prior to this effort, City staff had participated in software demonstrations and obtained preliminary cost estimates from vendors; however, those early estimates exceeded the City’s first-year budget capacity.
Vendor questionnaire responses were compiled into an internal evaluation matrix and used to guide further discussions. Based on this analysis, staff identified one platform for additional review and refinement discussions, focusing on implementation scope, feasibility, and operational alignment with City requirements.
Throughout the evaluation process, leadership from the City Manager’s Office and representatives from the Development Services, Finance, Information Technology, Public Works, and Fire Departments participated in discussions, with each department providing feedback regarding operational needs and potential impacts.
Current Status
City staff is currently reviewing a final proposal and associated cost estimate from the selected vendor and has submitted a legal services request for review of the proposed subscription services agreement.
Prior to returning to the City Council with a recommendation to approve, modify, or defer any agreement, staff is presenting this item for informational purposes to:
• Outline anticipated system benefits
• Discuss implementation considerations
• Provide an overview of projected fiscal impacts
• Receive Council feedback that may inform final negotiations The vendor, Accela, will provide information during the meeting regarding anticipated return on investment, operational efficiencies, and workflow improvements. This information will also be made available to the City Council for consideration as part of its forthcoming evaluation of the proposed agreement.
Implement
FISCAL IMPACT:
None at this time. The item presented is for informational purposes only. Staff will return to the City Council at a future meeting with the final contract for consideration and approval. The estimated cost of implementation is $85,000. The FY 2025/26 Budget includes an $80,000 appropriation, which may be funded through Development Impact Fees and will not require a General Fund expenditure, as the 5c
proposed implementation will enhance service delivery, improve internal processes, and expand capacity for permitting and inspection activities. Ongoing annual software subscription costs will be funded through the General Fund.
ALTERNATIVES:
Informational Item Only. If rejected in subsequent Council meeting(s), staff would have to procure another vendor.
ATTACHMENTS:
1. Accela's Subscription Services Agreement
2. Mutual Action Plan
3. Order Form
4. Statement of Work
5. Accela PowerPoint Presentation
REPORT COORDINATED WITH (other than person preparing the staff report):
Staff, Title or Consultant, Agency
Tyler Stanchina, Account Executive, Accela,
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 1/15/2026
Rebecca Terrazas-Baxter, City Manager Approved - 1/15/2026 5c
ACCELA SUBSCRIPTION SERVICES AGREEMENT
This Accela Subscription Services Agreement (this “Agreement”) is entered into as of the date of the applicable Order, as defined below, that incorporates these terms (the “Effective Date”) by and between Accela, Inc. and the entity identified in such Order (“Customer”).
1. DEFINITIONS.
1.1 "Accela System" means the information technology infrastructure used by or on behalf of Accela in performing the Subscriptions Services, including all computers, software (including but not limited to Accela Software), hardware, databases, electronic systems (including database management systems), and networks, whether operated directly by Accela or its third party suppliers.
1.2 "Aggregate Data" means data and information related to Customer's use of the Subscription Services, including anonymized analysis of all data processed in the Subscription Services, that is used by Accela in an aggregate and anonymized manner, including compiling statistical and performance information related to the provision and operation of the Services.
1.3 "Authorized User" means one named employee, contractor, or agent of Customer (each identified by a unique email address) for whom Customer has purchased a subscription to the Subscription Services and who is authorized by Customer to access and use the Services under the rights granted to Customer pursuant to this Agreement.
1.4 “Consulting Services” means packaged or time and materials consulting, review, training, or other services (but excluding Subscription and Support Services) delivered by Accela to Customer pursuant to an Order. The current Consulting Services Policy is available at www.accela.com/terms/.
1.5 “Customer Data” means the content, materials, and data that Customer, Authorized Users, and External Users enter into the Subscription Services. Customer Data does not include any component of the Subscription Services, material provided by or on behalf of Accela, or Aggregate Data.
1.6 “Documentation” means the then-current technical and functional user documentation in any form made generally available by Accela for the Subscription Services.
1.7 “External Users” means third party users of the Subscription Services that access the public-facing interfaces of the Subscription Services to submit queries and requests to facilitate communications between such third party and Customer.
1.8 “Intellectual Property Rights” means any patent rights (including, without limitation, patent applications and disclosures), copyrights, trade secrets, know-how, and any other intellectual property rights, in all cases whether or not registered or registrable and recognized in any country or jurisdiction in the world.
1.9 “Order” means an Accela order form or other mutually acceptable document fully executed between Customer and Accela that incorporates this Agreement.
1.10 “Service Availability Policy” means the Service Availability and Security Policy located at www.accela.com/terms/.
1.11 “Subscription Services” means the civic administration services, comprised of the Accela System, Software, and Support Services, to which Customer may license access to in accordance with the terms herein.
1.12 “Software” means any licensed software (including client software for Authorized Users’ devices) and Documentation that Accela uses or makes available as part of the Subscription Services. 5c.1
1.13 “Support Services” means those technical and help services provided by Accela in accordance with the Software Support Services Policies (SaaS) located at www.accela.com/terms/.
1.14 “Subscription Period” means the duration of Customer’s authorized use of the Subscription Services as designated in the Order.
2. USAGE AND ACCESS RIGHTS.
2.1 Right to Access. Subject to the terms and conditions of this Agreement, Accela hereby grants to Customer a limited, non-exclusive, non-transferable right and license during the Subscription Period, to permit: (i) Authorized Users to access and use the internal and administrative interfaces of the Subscription Services in accordance with the Documentation to support Customer’s internal business purposes and (ii) its External Users the ability to access and use the publicly available interfaces to submit requests and information to Customer. Each instance of the Subscription Service shall be provisioned with the amount of storage set forth in the Order and additional storage may be purchased at the then-current rates.
2.2 Support Services & Service Availability. During the Subscription Period, Accela shall provide to Customer the Support Services specified in the Order and shall make all commercially reasonable efforts to attain the service levels specified in the applicable policies. The remedies set forth in the Software Support Services Policies (SaaS) and Service Availability and Security Policy are the sole and exclusive remedies for any breach of the service levels.
Customer grants Accela a royalty-free, worldwide, transferable, sub- licensable, irrevocable, perpetual license to use or incorporate into its software or services any suggestions or other feedback provided by Customer or Authorized Users relating to the operation or features of the Subscription Services.
2.3 Purchasing Consulting Services. Customer may purchase Consulting Services from Accela by executing an Order for such services. All prices are exclusive of travel and expenses, which will be invoiced at actual cost, without markup, and will comply with the Consulting Services Policy located at www.accela.com/terms/ or as otherwise agreed in the applicable Order. If applicable, one Consulting Services day shall be equal to eight (8) hours.
2.4 Restrictions on Use. Customer shall not, and shall not permit others to: (i) use or access the Subscription Services in any manner except as expressly permitted by the Agreement, including but not limited to, in a manner that circumvents contractual usage restrictions set forth in this Agreement; (ii) license, sub-license, sell, re-sell, rent, lease, transfer, distribute, time share or otherwise make any portion of the Subscription Services available for access by third parties except as otherwise expressly provided herein; (iii) use the Subscription Service in a way that: (a) violates or infringes upon the rights of a third party; or (b) stores or transmits libelous, tortious, or otherwise unlawful material or malicious code or viruses; (iv) create derivative works, reverse engineer, decompile, disassemble, copy, or otherwise attempt to derive source code or other trade secrets from or about any of the Subscription Services (except to and only to the extent such rights are proscribed by law); (v) interfere with or disrupt the security, integrity, operation, or performance of the Subscription Services; (vi) access, use, or provide access or use to the Subscription Services or Documentation for the purposes of competitive analysis or the development, provision, or use of a competing software, SaaS or product or any other purpose that is to Accela’s detriment or commercial disadvantage; (vii) provide access to the Subscription Services to competitors of Accela; (viii) access or use components of the Subscription Service not licensed by Customer; (ix) use or allow the use of the Subscription Services by anyone located in, under the control of, or that is a national or resident of a U.S. embargoed country or territory or by a prohibited end user under Export Control Laws (as defined in Section
12.3, Compliance with Laws); (x) remove, delete, alter or obscure any trademarks, Documentation, warranties, or disclaimers, or any copyright, trademark, patent or other intellectual property or proprietary rights notices from any Subscription Services; or (xi) access or use the Subscription Services in, or in association with, the design, construction, maintenance, or operation of any hazardous environments, systems or applications, any safety 5c.1
response systems or other safety-critical applications, or any other use or application in which the use or failure of the Subscription Services could lead to personal injury or severe physical or property damage.
2.5 Ownership. Accela retains all Intellectual Property Rights, including all rights, title and license to the Subscription Service, Software, Accela System, Support Services, Consulting Services, and Aggregate Data, any related work product of the foregoing and all derivative works thereof by whomever produced; provided however, that to the extent such materials are delivered to Customer as part of the Subscription Services, Consulting Services or Support Services then Customer shall receive a limited license consistent with the terms of Section 2 to use such materials during the Subscription Period.
2.6 Customer’s Responsibilities. Customer will: (i) be responsible for meeting Accela’s applicable minimum system requirements for use of the Subscription Services set forth in the Documentation; (ii) be responsible for Authorized Users’ compliance with this Agreement and for any other activity (whether or not authorized by Customer) occurring under Customer’s account; (iii) be solely responsible for the accuracy, quality, integrity and legality of Customer Data; (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Subscription Services and Customer Data under its account, and notify Accela promptly of any such unauthorized access or use; (v) use the Subscription Services only in accordance with the applicable Documentation, laws and government regulations; and (vi) pay its Subscription fees in full for the Subscription Period.
3. PAYMENT TERMS.
3.1 Purchases Directly from Accela. Except as otherwise set forth in an Order, Subscription fees will be invoiced annually in advance throughout the Subscription Period, and such fees shall be due and payable on the first day of each annual period. At the end of each Subscription Period, the Customer will receive a renewal Order for the renewal Subscription Period, and such renewal fees will be due and payable on the first day of the renewal Subscription Period. Thereafter, Subscription fees for the renewal Subscription Period will be invoiced annually in advance throughout the Subscription Period, and such fees shall be due and payable on the first day of each annual period. All other invoices shall be due and payable net thirty (30) from the date of the applicable invoice. All amounts payable to Accela under this Agreement shall be paid by Customer in full without any setoff, deduction, debit, or withholding for any reason. Any late payments shall be subject to an additional charge of the lesser of
1.5% per month or the maximum permitted by law. All Subscription Services fees are exclusive of any taxes, levies, duties, withholding or similar governmental assessments of any nature (collectively, “Taxes”). If any such Taxes are owed or payable for such transactions, they shall be paid separately by Customer without set-off to the fees due Accela.
3.2 Purchases from Authorized Resellers. In the event that Customer has purchased any products or services through a reseller, subject to these terms, any separate payment arrangements and terms shall be exclusively through such reseller and Accela is not a party to such transactions. Accela’s sole obligations are set forth herein and Customer acknowledges that its rights hereunder may be terminated for non-payment to such third party.
4. CONFIDENTIALITY. As used herein, “Confidential Information” means all confidential information disclosed by a one party to this Agreement to the other party of this Agreement whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that: (i) is or becomes generally known to the public without breach of any obligation owed to the disclosing party; (ii) was known to the receiving party prior to its disclosure without breach of any obligation owed to the disclosing party; (iii) is received without restriction from a third party without breach of any obligation owed to the disclosing party; or (iv) was independently developed by the receiving party without the use of the disclosing party’s Confidential Information. Each party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information except as permitted herein, and will limit access to Confidential Information to those of 5c.1
its employees, contractors and agents who need such access for purposes consistent with this Agreement and who are bound to protect such Confidential Information consistent with this Agreement. The receiving party may disclose Confidential Information if it is compelled by law to do so, provided the receiving party gives the disclosing party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the disclosing party's request and cost, to contest, limit, or protect the disclosure.
5. CUSTOMER DATA.
5.1 Ownership. Customer reserves all its rights, title, and interest in and to the Customer Data. No rights are granted to Accela hereunder with respect to the Customer Data, except as otherwise set forth explicitly in Section
5. 5.2 Usage. Customer shall be responsible for Customer Data, as defined above, and as entered into, applied in, or used in the Subscription Services. Customer acknowledges that Accela generally does not have access to Customer Data as it is entered into the Subscription Services and Accela cannot retrieve lost Customer Data. Customer grants to Accela the non-exclusive right to process Customer Data (including personal data) for the sole purpose of and only to the extent necessary for Accela: (i) to provide the Subscription Services; (ii) to verify Customer’s compliance with the restrictions set forth in Section 2.4 (Restrictions on Use) if Accela has a reasonable belief of Customer’s non-compliance; and (iii) as otherwise set forth in this Agreement. Accela may utilize the information concerning Customer’s use of the Subscription Services (excluding any use of Customer’s Confidential Information) to improve Subscription Services, to provide Customer with reports on its use of the Subscription Services, and to compile aggregate statistics and usage patterns by customers using the Subscription Services.
5.3 Use of Aggregate Data. Customer agrees that Accela may collect, use, and disclose Aggregate Data, as defined above, derived from the use of the Subscription Services for industry analysis, benchmarking, analytics, marketing, and other business purposes. All Aggregate Data collected, used, and disclosed will be in aggregate form only and will not identify Customer, its Authorized Users or any third parties utilizing the Subscription Services.
6. WARRANTIES AND DISCLAIMERS.
6.1 Subscription Services Warranty. During the Subscription Period, Accela warrants that Subscription Services shall perform materially in accordance with the applicable Documentation. As Customer’s sole and exclusive remedy and Accela’s entire liability for any breach of the foregoing warranty, Accela will use commercially reasonable efforts to: (a) repair the Subscription Services in question; (b) replace the Subscription Services in question with those of substantially similar functionality; or (c), after making all commercially reasonable attempts to do the foregoing, terminate the applicable Subscription Services and refund all unused, prepaid fees paid by Customer for such non-compliant Subscription Services.
6.2 Consulting Services Warranty. For ninety (90) days from the applicable delivery, Accela warrants that Consulting Services shall be performed in a professional and workmanlike manner. As Customer’s sole and exclusive remedy and Accela’s entire liability for any breach of the foregoing warranty, Accela will use commercially reasonable efforts to (a) re-perform the Consulting Services in a compliant manner; or, after making all commercially reasonable attempts to do the foregoing, (b) refund the fees paid for the non-compliant Consulting Services.
6.3. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, ACCELA MAKES NO WARRANTY OF ANY KIND,
WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND SPECIFICALLY DISCLAIMS ALL IMPLIED
WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, SECURITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW.
6.4. Cannabis-Related Activities. If Customer purchases any Subscription Services for use with any cannabisrelated activities, the following additional disclaimers shall apply: Accela is considered a software service provider 5c.1
to its customers and not a cannabis related business or agent thereof. In addition to the foregoing, Accela only retains Subscription Services fees of this Agreement from its Customer for general software services, a state or local government agency, and does not retain these fees from any type of External Users. It is the sole responsibility of the Customer to offer state law compliant services, which may be coordinated and facilitated through the use of the Subscription Services. Accela makes no representations, promises, or warranties with respect to the legality, suitability, or otherwise regarding any third party provider, including partners, and have no responsibility or liability with respect to services provided to Customer by such third parties.
7. INDEMNIFICATION. Accela will defend (or at Accela’s option, settle) any third party claim, suit or action brought against Customer to the extent that it is based upon a claim that the Subscription Services, as furnished by Accela hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs, damages and reasonable attorneys’ fees attributable to such claim that are finally awarded against Customer, provided that Customer provides: (a) Accela notice of such claim as soon practical and in no event later than would reasonably permit Accela to respond to such claim, (b) reasonable cooperation to Accela, at Accela’s expense, in the defense and/or settlement of such claim and (c) Accela the sole and exclusive control of the defense, litigation and settlement of such claim. In the event that Accela reasonably believes, in its sole discretion, that such claim may prevail or that the usage of the Subscription Services may be joined, Accela may seek to: (a) modify the Subscription Services such that it will be non-infringing (provided such modification does not materially reduce the functionality or performance of Customer’s installed instance); (b) replace the Subscription Services with a service that is non-infringing and provides substantially similar functionality and performance; or, if the first two options are not commercially practicable, (c) terminate the remainder of the Subscription Period and refund any, pre-paid, unused fees received by Accela. Accela will have no liability under this Section 7 to the extent any claims arise from (i) any combination of the Subscription Services with products, services, methods of a third party; (ii) a modification of the Subscription Services that were either implemented by anyone other than Accela or implemented by Accela in accordance with Customer specifications; (iii) any use of the Subscription Services in a manner that violates this Agreement or the instructions given to Customer by Accela; (iv) a version of the Subscription Services other than the current, fully patched version, provided such updated version would have avoided the infringement; or (v) Customer’s breach of this Agreement. THIS SECTION 7 STATES THE ENTIRE
OBLIGATION OF ACCELA AND ITS LICENSORS WITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS RELATED TO THIS AGREEMENT.
8. LIMITATION OF LIABILITY. EXCEPT FOR LIABILITY ARISING OUT OF EITHER PARTY’S LIABILITY FOR DEATH OR PERSONAL INJURY, OR CUSTOMER’S BREACH OF SECTION 2, NEITHER PARTY’S AGGREGATE LIABILITY FOR
DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO
USE THE SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, SHALL EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER IN THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE INCIDENT. EXCEPT FOR LIABILITY ARISING OUT OF CUSTOMER’S BREACH OF SECTION 2, OR EITHER PARTY’S
LIABILITY FOR DEATH OR PERSONAL INJURY, IN NO EVENT SHALL EITHER PARTY OR ANY OTHER PERSON OR ENTITY
INVOLVED IN CREATING, PRODUCING OR DELIVERING THE SERVICE BE LIABLE FOR ANY INCIDENTAL, SPECIAL,
EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL,
SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR
SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO
USE THE SUBSCRIPTION SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT A
PARTY HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.
9. SECURITY. Accela has implemented commercially viable and reasonable information security processes, policies, and technology safeguards to protect the confidentiality and integrity of Customer Data, personal data protect against reasonably anticipated threats. Customer acknowledges that, notwithstanding security features of 5c.1
the Subscription Services, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises, governments and quasi- governmental actors, as well as technologies, that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6, Accela will have no liability for any such security breach. Customer further acknowledges that the Subscription Services is not guaranteed to operate without interruptions, failures, or errors. If Customer or Authorized Users use the Subscription Services in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will indemnify Accela and hold it harmless against those risks.
10. THIRD PARTY SERVICES. Customer may choose to obtain a product or service from a third party that is not directly produced by Accela as a component of the Subscription Services (“Third Party Services”), and this may include third party products resold by Accela. Accela assumes no responsibility for, and specifically disclaims any liability, warranty or obligation with respect to, any Third Party Services or the performance of the Subscription Services (including Accela’s service level commitment) when the Subscription Services are used in combination with or integrated with Third Party Services.
11. TERM AND TERMINATION.
11.1 Agreement Term. This Agreement shall become effective on the Effective Date and shall continue in full force and effect until the expiration of the Subscription Periods set forth in an applicable Order governed by the Agreement.
11.2 Subscription Periods & Renewals. Subscription Periods begin as specified in the applicable Order and, unless terminated earlier in accordance with this Agreement, continue for the full Subscription Period specified therein.
Except as otherwise specified in the applicable Order, (a) all Subscription Services will automatically renew for additional Subscription Periods equal to the expiring Subscription Period, unless either party gives the other at least sixty (60) days’ notice of non-renewal before the end of the relevant Subscription Period and (b), Orders may only be cancelled or terminated early in accordance with Section 11.3. Subscription Services renewals may be subject to an annual increase, for which Accela shall provide Customer notice prior to the renewal of the Subscription Period. In the event of any non-renewal or other termination, Customer’s right to use the Subscription Services will terminate at the end of the relevant Subscription Period.
11.3 Termination or Suspension for Cause. A party may terminate this Agreement and Subscription Services license granted hereunder for cause upon thirty (30) days’ written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty (30) day period. Either party may terminate immediately if the other party files for bankruptcy or becomes insolvent. Accela may, at its sole option, suspend Customer’s or any Authorized User’s access to the Subscription Services, or any portion thereof, immediately if Accela: (i) suspects that any person other than Customer or an Authorized User is using or attempting to use Customer Data; (ii) suspects that Customer or an Authorized User is using the Subscription Services in a way that violates this Agreement and could expose Accela or any other entity to harm or legal liability; (iii) is or reasonably believes it is required to do so by law or court order or; (iv) Customer’s payment obligations are more than ninety (90) days past due, provided that Accela has provided at least thirty (30) days’ notice of such suspension for delinquent payment. Should Customer terminate this Agreement for cause, Accela will refund a pro-rata portion of unused, pre-paid fees for the non-compliant Services.
11.4 Effect of Termination. If this Agreement expires or is terminated for any reason: (i) within thirty (30) calendar days following the end of Customer’s final Subscription Period, upon Customer’s request, Accela will provide Customer Data and associated documents in a database dump file; provided that Customer pays (a) all costs of and associated with such copying, as calculated at Accela’s then-current time-and-materials rates, and (b) any and all unpaid amounts due to Accela; (ii) licenses and use rights granted to Customer with respect to Subscription Services and intellectual property will immediately terminate; and (iii) Accela’s obligation to provide any further 5c.1
services to Customer under this Agreement will immediately terminate, except as mutually agreed between the parties. If the Subscription Services are nearing expiration date or are otherwise terminated, Accela will initiate its data retention processes, including the deletion of Customer Data from systems directly controlled by Accela.
Accela’s current Data Storage Policy can be accessed www.accela.com/terms/.
11.5 Survival. Sections 2.5 (Ownership), 4 (Confidentiality), 6.3 (Disclaimer), 8 (Limitation of Liability), 11.4 (Effect of Termination), 11.5 (Surviving Provisions), and 12 (General Provisions) will survive any termination or expiration of this Agreement.
12. GENERAL.
12.1 Notice. Except as otherwise specified in this Agreement, all notices, permissions, and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery; (ii) three days after sending registered, return receipt requested, post or; (iii) one day after sending by commercial overnight carrier. Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer’s account for the Subscription Services.
12.2 Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of California without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the subject matter of this Agreement will be the state and federal courts located in Imperial County, or federal courts in San Diego, California and each of the parties hereto waives any objection to jurisdiction and venue in such courts.
12.3 Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Further, in connection with the services performed under this Agreement and Customer’s use of the Subscription Services, the parties agree to comply with all applicable anti-corruption and anti-bribery laws, statutes, and regulations.
12.4 Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of Accela, which shall not be unreasonably withheld. Any attempted assignment or transfer, without such consent, will be null and void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors and permitted assigns.
12.5 Publicity. Notwithstanding anything to the contrary, each party will have the right to publicly announce the existence of the business relationship between parties without disclosing the specific terms of the Agreement.
12.6 Miscellaneous. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, and the remaining provisions of this Agreement will remain in effect. Accela will not be liable for any delay or failure to perform under this Agreement to the extent such delay or failure results from circumstances or causes beyond the reasonable control of Accela. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or similar relationship between the parties. This Agreement, including any attachments hereto as mutually agreed upon by the parties, constitute the entire agreement between the parties concerning its subject matter and it supersedes all prior communications, agreements, proposals, or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of this Agreement will be effective unless in writing and signed by a duly authorized representative of each party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary, no additional 5c.1
or conflicting terms or conditions stated in any of Customer’s purchase order documentation or otherwise will be incorporated into or form any part of this Agreement, and all such terms or conditions shall be null and void. 5c.1
Mutual Action Plan
City of Brawley & Accela
Last Updated December 17th, 2025
City of Brawley Team Members: Accela Team Members:
Cristhian Barajas– Community Development Director
Armando Garibay– Information Technology Director
Rebecca Terrazas-Baxter– City Manager
Seth Roberts– Account Director
Tyler Stanchina–Account Executive
Matt Donovan- West Sales VP
Gerard Huff– Avocette Business Development VP
Dates: Key Milestones: Suggested Participants: Status:
4/28/25 Accela Introduction Meeting
Goal: Accela Introduction
Brawley: Cristhian
A: Tyler
Complete
6/15/25 Accela Functionality Questionnaire
Provided
Goal: Respond + provide Accela info to
Brawley’s Questionnaire
Brawley: Cristhian
A: Tyer, Animesh
Complete
6/26/25 Brawley & Accela Pre-Demo Call
Goal: Understand Accela items to
demonstrate to City
Brawley: Cristhian
A: Tyler, Seth, Animesh
Complete
7/10/25 Accela Demo with Brawley Leadership
Goal: Demo Accela to department leaders
Brawley: Cristhian, Armando, Rebecca,
etc.
A: Tyler, Animesh
Complete
8/13/25 Implementation + Integration Discussion
Goal: Discuss imp. Items + system
integrations
Brawley: Cristhian, Armando, Adrian, etc.
A: Tyler, Seth, Gerard
Complete
9/16/25 General Accela Pricing Overview
Goal: Review pricing structure that works
for City
Brawley: Cristhian
A: Tyler, Seth
Complete
10/3/25 Brawley CD Services Report
Goal: Provide report of services expected
in system
Brawley: Cristhian
A: n/a
Complete
11/5/25 Services + Software Pricing Discussion
Goal: Go-over all costs associated with
project
Brawley: Cristhian, Armando, Rebecca,
etc.
A: Tyler, Seth, Gerard
Complete
11/20/25 ROI Data Sheet Discussion
Goal: First pass of identifying data fields to
compete
Brawley: Cristhian, Adrian
A: Tyler, Animesh
Complete
12/1/25 Provide Accela + Avocette Proposals
Goal: Provide SOW + OF for City’s review
Brawley: Cristhian, Armando, Rebecca,
Adrian, etc.
A: N/A
Complete
12/17/25 Eval. Touchpoint Review
Goal: Discuss Eval. Status + Accela to
review Brawley’s questions/feedback
Brawley: Cristhian, Adrian, Rebecca, etc.
A: Tyler, Seth, Matt, Gerard
Complete
12/17/25 Brawley Legal Team Begins Review
Goal: Legal team to review, edit, and
redline SOW + OF as necessary
Brawley: City Attorney/Legal Team
A: Tyler, Seth, David
Pending
1/13/26 ROI Presentation to City Council
Goal: Inform Brawley Council of Accela
Benefits + inform them of project ahead of
council agenda item
Brawley: City Council
A: Tyler, Seth, Animesh
Pending
1/16/25 Legal Review Complete
Goal: Mutually agree to SOW + OF Terms
Final contracts ready for Council
Brawley: Attorney/Legal Team
A: Legal Counsel
Pending
5c.2
1/20/25 Submit Accela/Avocette Proposal Packets
to Council Agenda + Staff report
Goal: Fully agreed proposals, staff report
submitted to add items to council agenda.
Brawley: Cristhian, Rebecca, etc.
A: N/A
Pending
2/3/26 Council Meeting Approval
Goal: Brawley’s Council Approves Accela +
Avocette Contracts
Brawley: City Council
A: N/A
Pending
2/6/26 Final Signatures
Goal: City Leadership signs approved
contracts
Brawley: City Leadership
A: N/A
Pending
2/20/26 Project kickoff
Goal: Project team alignment
Brawley: Project team
A: Avocette Project team
Pending
5c.2
9110 Alcosta Blvd, Suite H #3030
San Ramon, CA, 94583
Proposed by: Tyler Stanchina
Contact Phone: (925) 359-3376
Contact Email: [email protected]
Quote ID: Q-38569
Valid Through: 2/15/2026
Currency: USD
Order Form
Address Information
Bill To: Ship To:
City of Brawley City of Brawley
383 Main Street
Brawley, California 92227 , ,
United States United States
Billing Name: Cristhian Barajas
Billing Phone: (760) 344-8622
Billing Email: [email protected]
Services Year Start Date End Date Term
(Months) Price Qty Net Total
Multi Solution User Year 1 02/16/2026 02/15/2027 12 $333.33 30 $10,000.00 > Accela Building - SaaS Year 1 02/16/2026 02/15/2027 12 $0.00 30 $0.00 > Accela Planning - SaaS Year 1 02/16/2026 02/15/2027 12 $0.00 30 $0.00 > Accela Business Licensing -
SaaS Year 1 02/16/2026 02/15/2027 12 $0.00 30 $0.00
> Accela Fire - SaaS Year 1 02/16/2026 02/15/2027 12 $0.00 30 $0.00 ePermitHub Digital Plan Room Year 1 02/16/2026 02/15/2027 12 $10,000.00 1 $10,000.00 Additional Data Storage (500GB
per unit) Year 1 02/16/2026 02/15/2027 12 $0.00 5 $0.00 TOTAL: $20,000.00
Services Year Start Date End Date Term
(Months) Price Qty Net Total
Multi Solution User Year 2 02/16/2027 02/15/2028 12 $2,500.00 30 $75,000.00 > Accela Building - SaaS Year 2 02/16/2027 02/15/2028 12 $0.00 30 $0.00 > Accela Planning - SaaS Year 2 02/16/2027 02/15/2028 12 $0.00 30 $0.00 > Accela Business Licensing -
SaaS Year 2 02/16/2027 02/15/2028 12 $0.00 30 $0.00
> Accela Fire - SaaS Year 2 02/16/2027 02/15/2028 12 $0.00 30 $0.00 ePermitHub Digital Plan Room Year 2 02/16/2027 02/15/2028 12 $30,000.00 1 $30,000.00 Additional Data Storage (500GB
per unit) Year 2 02/16/2027 02/15/2028 12 $0.00 5 $0.00 TOTAL: $105,000.00
5c.3
Services Year Start Date End Date Term
(Months) Price Qty Net Total
Multi Solution User Year 3 02/16/2028 02/15/2029 12 $2,625.00 30 $78,750.00 > Accela Building - SaaS Year 3 02/16/2028 02/15/2029 12 $0.00 30 $0.00 > Accela Planning - SaaS Year 3 02/16/2028 02/15/2029 12 $0.00 30 $0.00 > Accela Business Licensing -
SaaS Year 3 02/16/2028 02/15/2029 12 $0.00 30 $0.00
> Accela Fire - SaaS Year 3 02/16/2028 02/15/2029 12 $0.00 30 $0.00 ePermitHub Digital Plan Room Year 3 02/16/2028 02/15/2029 12 $31,500.00 1 $31,500.00 Additional Data Storage (500GB
per unit) Year 3 02/16/2028 02/15/2029 12 $0.00 5 $0.00 TOTAL: $110,250.00
Services Year Start Date End Date Term
(Months) Price Qty Net Total
Multi Solution User Year 4 02/16/2029 02/15/2030 12 $2,756.25 30 $82,687.50 > Accela Building - SaaS Year 4 02/16/2029 02/15/2030 12 $0.00 30 $0.00 > Accela Planning - SaaS Year 4 02/16/2029 02/15/2030 12 $0.00 30 $0.00 > Accela Business Licensing -
SaaS Year 4 02/16/2029 02/15/2030 12 $0.00 30 $0.00
> Accela Fire - SaaS Year 4 02/16/2029 02/15/2030 12 $0.00 30 $0.00 ePermitHub Digital Plan Room Year 4 02/16/2029 02/15/2030 12 $33,075.00 1 $33,075.00 Additional Data Storage (500GB
per unit) Year 4 02/16/2029 02/15/2030 12 $0.00 5 $0.00 TOTAL: $115,762.50
Services Year Start Date End Date Term
(Months) Price Qty Net Total
Multi Solution User Year 5 02/16/2030 02/15/2031 12 $2,894.06 30 $86,821.88 > Accela Building - SaaS Year 5 02/16/2030 02/15/2031 12 $0.00 30 $0.00 > Accela Planning - SaaS Year 5 02/16/2030 02/15/2031 12 $0.00 30 $0.00 > Accela Business Licensing -
SaaS Year 5 02/16/2030 02/15/2031 12 $0.00 30 $0.00
> Accela Fire - SaaS Year 5 02/16/2030 02/15/2031 12 $0.00 30 $0.00 ePermitHub Digital Plan Room Year 5 02/16/2030 02/15/2031 12 $34,728.75 1 $34,728.75 Additional Data Storage (500GB
per unit) Year 5 02/16/2030 02/15/2031 12 $0.00 5 $0.00 TOTAL: $121,550.63
5c.3
Pricing Summary
Period Net Total
Year 1 $20,000.00
Year 2 $105,000.00
Year 3 $110,250.00
Year 4 $115,762.50
Year 5 $121,550.63
Total $472,563.13
Additional Terms:
1. Notwithstanding anything to the contrary, this Order Form for Subscription Services, Enhanced Reporting Database (ERD), and Managed Application Services (MAS) is governed by the applicable terms and conditions at Accela Terms (collectively, the “Agreement”))
2. No additional or conflicting terms or conditions stated in Customer’s order documentation, including, without limitation, purchase orders, will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions will be null and void.
3. All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable.
4. If Customer has a prior agreement with Accela, and this purchase is co-terming with that prior agreement, if the start date on this Order Form is before the actual delivery date of the purchase, Accela may pro-rate this purchase so that it can co-term with the prior agreement.
5. If this Order Form is executed or returned to Accela by Customer after the Order State Date above, Accela may adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the products and provided that the total term length does not change.
6. Pricing is based upon payment by ACH and check. Payment by credit card (including Purchase Cards) for product and services in this Order Form will be subject to a service charge of 3%. There is no service charge for ACH or check payment.
7. Customer may purchase additional licenses at the same price and for the same term as the licenses in this Order Form. Additional licenses purchased in this way will have the same annual price applicable for the purchase period and will have the same uplift and term dates as Customer’s existing licenses.
8. PermitRocket Software LLC - dba, ePermitHub (“ePermitHub”) is a recent acquisition by Accela, Inc. and, as such, the ePermitHub products listed in this Order Form (“ePH Products”) are not currently covered by Accela’s SOCII or other security certifications provided herein. Nevertheless, the ePH Products are covered by commercially reasonable security processes and controls intended to safeguard the solution. With the above exceptions, ePH Products are subject to all other terms and conditions in this Order Form. 5c.3
Signatures
Accela, Inc. Customer
Signature: \signature2 {"size": "medium"}\ Signature: \signature1 {"size": "medium"}\ Print Name: \fullname2\ Print Name: \fullname1\
Title: \title2\ Title: \title1\
Date: \date2\ Date: \date1\
5c.3
City of Brawley, California
Statement of Work | December 2025
1 City of Brawley, California
Statement of Work (SOW)
Accela Civic Platform
December 2025
Version 0.1
5c.4
City of Brawley, California
Statement of Work | December 2025
2 TABLE OF CONTENTS
1 PROJECT PURPOSE ............................................................................................................................................................... 4 2 METHODOLOGY OVERVIEW.................................................................................................................................................. 4 3 SCOPE OVERVIEW.................................................................................................................................................................. 6
3.1 SCOPE OF CHANGES PLANNED ................................................................................................................................................. 8 4 PROJECT COST....................................................................................................................................................................... 8
4.1 ACCELA CIVIC APPLICATIONS ................................................................................................................................................... 8
4.2 EPERMITHUB............................................................................................................................................................................ 9 5 COST MANAGEMENT.............................................................................................................................................................. 9
5.1 PAYMENT SCHEDULE ................................................................................................................................................................ 9 6 PROJECT TIMELINE................................................................................................................................................................ 9 7 CRITICAL SUCCESS FACTORS ............................................................................................................................................. 9 8 ASSUMPTIONS ...................................................................................................................................................................... 10
8.1 PROJECT ASSUMPTIONS ......................................................................................................................................................... 10
8.1.1 SCOPE AND TIMELINE........................................................................................................................................................... 10
8.1.2 CONFIGURATION AND IMPLEMENTATION................................................................................................................................. 11
8.1.3 TRAINING ............................................................................................................................................................................ 11
8.1.4 TESTING.............................................................................................................................................................................. 12
8.1.5 GO LIVE AND GO LIVE SUPPORT........................................................................................................................................... 12
8.1.6 PROJECT COMPLETION ........................................................................................................................................................ 12
8.2 PROJECT RESOURCING ASSUMPTIONS .................................................................................................................................... 12
8.2.1 CLIENT RESOURCING........................................................................................................................................................... 12
8.2.2 AVOCETTE RESOURCING...................................................................................................................................................... 13
8.2.3 THIRD PARTY RESOURCING.................................................................................................................................................. 13
8.3 SOLUTION ASSUMPTIONS........................................................................................................................................................ 14 9 SIGN OFF................................................................................................................................................................................ 14 5c.4
City of Brawley, California
Statement of Work | December 2025
3 Document Control
Date Name Version Change Reference
01/12/2025 Parishad Saadati 0.1 Create document (draft) 5c.4
City of Brawley, California
Statement of Work | December 2025
4 1 Project Purpose
The purpose of this project is to implement the Accela Civic Application Platform and ePermitHub for the City of Brawley, California. This initiative is designed to:
◼ Streamline permitting processes for residents and developers. ◼ Enhance user experience through a modern and intuitive citizen portal. ◼ Enable online submission, tracking, and approval of permit applications. ◼ Support subdivision applications and property complaint submissions. ◼ Ensure compliance with updated regulations through a scalable system. ◼ Simplify permitting workflows for housing startups to promote economic growth. ◼ Accelerate permit approval timelines to support housing demand. ◼ Reduce reliance on manual processes and paper-based systems. ◼ Optimize resource allocation by automating routine tasks. ◼ Integrate the platform with other municipal systems for seamless data sharing. ◼ Establish a framework for future service expansions and enhancements.
This project will deliver a minimum viable solution using proven Accela templates, with configuration and training tailored to the City’s requirements, all within the agreed budget and project hours. The approach emphasizes rapid deployment, knowledge transfer, and collaborative improvement, enabling the City to operate and enhance the system independently after go-live. 2 Methodology Overview
Avocette’s methodology for Accela implementations focuses on the following objectives:
◼ Show the system early and often
◼ Use Accela record templates
◼ Avocette’s approach for implementing Accela is to leverage Accela’s Civic App templates as a starting point for all records. These templates provide a fully configured record based on “best practices”.
◼ The methodology that Avocette leverages for clients with Accela is as follows:
◼ Implement Accela’s Civic App templates.
◼ Client to review and map the templates with the existing processes. ◼ Review the templates with clients and identify gaps and areas for enhancements to meet client needs
◼ Implement initial customizations to support client-specific configurations and deliver a solution within the allocated project hours.
5c.4
City of Brawley, California
Statement of Work | December 2025
5 ◼ Complete required integrations
◼ Complete acceptance testing and implement the “minimum viable solution” in production ◼ Plan a subsequent phase with additional enhancements and automations to continue advancing the implementation to provide a next level of automation to meet business needs ◼ Once the templates are installed in the Client’s Accela environment, Avocette will begin the Agile process of configuring records with minimal changes. The process outlined in the following diagram represents the steps for each record.
◼ One Complete Record every 1 to 2 days
Accela’s templates provide a full configuration for records across the Accela modules. Each preconfigured record template includes the following:
◼ Record definition
◼ A Public portal application
◼ Custom data fields specific to the record
◼ Record Workflow, Reviews, Fees, Basic automations, Permit template ◼ Applicant Notifications (email etc.) – submitted, approved, additional info required, etc. ◼ Tasks, task management and task routing
◼ Inspections and checklists (where required)
◼ Mobile app for inspections and field services
5c.4
City of Brawley, California
Statement of Work | December 2025
6 3 Scope Overview
Throughout the implementation of this project, it is important to remain focused on the project scope, objectives and implementation methodology that will be utilized. The following sections detail these at a high level for future reference by the implementation team.
The goal of the project is to implementation of Accela Civic Application Platform and ePermitHub to meet the following objectives and achieve the corresponding benefits:
◼ Accela Setup
◼ Implementation of the Accela templates for Planning, Building, Licensing and Enforcement based on the Accela templates scripts
◼ Records/Permits
The following are specific scope areas to be delivered by Avocette during the project:
◼ Avocette is planning to leverage Accela rapid templates methodology which leverages Accela’s out of the box templates. This does not include process re-engineering and focuses on reviews and training of the templates that match to the client record types. Any hours spend on matching and updating the templates will consider part of the 250 hours. ◼ Avocette will provide a spreadsheet that lists Accela’s Civic Application Templates. The City can then select the planning applications, permits and licenses they wish to have enabled. The matching would be the responsibility of the city. ◼ Avocette will enable/disable templates based on those identified by the City ◼ Avocette will implement branding for the citizen portal ◼ Avocette will implement a based set of security roles ◼ Modules identified in the scope of project are as follows:
◼ Planning
◼ Building
◼ Business Licensing (Finance)
◼ Engineering
◼ Fire
◼ Enforcement
◼ Up to 30 Flat fees
Avocette will train and guide the City through creation of additional flat fees that may be required
◼ Standard Inspections records based on templates
◼ Avocette will create up to 10 inspections and 5 inspection checklists 5c.4
City of Brawley, California
Statement of Work | December 2025
7 ◼ Avocette will train and guide the City through creation of additional inspections and inspection checklists that may be required. This would be part of the training.
Changes from the above scope number of records identified above will require change order as it impacts budget and result in scope and possibly budget impacts. ◼ ePermitHub: Setup and configuration of the base templates to match to your planning and permit records
◼ Integrations
◼ Payment processor – Forte or PayPal (leveraging Accela’s configurable Forte integration) ◼ Single sign-on to M365/Azure AD
◼ Outlook/Exchange Online
◼ Finance transaction extract (Tyler)
◼ Reporting and correspondence
◼ No reporting has been scoped
◼ Training is provided on Ad Hoc reporting, and additional training is available through Accela and/or Avocette.
◼ Training
◼ Business area training (4 hours per business area)
◼ Administration Level 1 Training (8 hours)
◼ User management
◼ Record management
◼ Fees
◼ Workflow level 1
◼ Custom field level 1
◼ Notifications level 1
◼ Reporting training – 6 hours – 3 - 2 hour sessions
◼ Ad hoc reporting
◼ Search and query management.
◼ Accela Insights - dashboards
◼ Data Conversion
◼ NO Data Conversion planned at the time of the response. If data conversion is required, it will be handled as change order.
◼ Post-implementation support after go-live will be provided as a time-and-material ServicePlus engagement.
◼ Up to a MAXIMUM of 250 hours for configuration of Accela Civic Applications 5c.4
City of Brawley, California
Statement of Work | December 2025
8 ◼ Up to a MAXIMUM of 100 hours for configuration of ePermitHub
3.1 Scope of Changes Planned
Avocette has planned up to 250 hours of effort for additional configurations to the Accela Civic App templates and up to 100 hours efforts for ePermitHub.
The following are typically the types of changes anticipated for further configurations to the Accela record templates:
◼ Client specific custom data fields
◼ Additional records based on templates or cloned client configured records ◼ Revisions to base correspondence templates for emails, permits or letters ◼ Workflow task, status changes
◼ Additional reviews, submissions
◼ Customer notifications and automations (ex. application received, payments due, status updates, submission requirements, missing information)
◼ Configurable script automations
◼ Inspection related automations (ex. Failed or re-inspection fees, notifications) ◼ Fees configuration and automation
◼ Updates to records based on customer activities (ex. Fee payment, document uploads, etc.) Note: certain changes identified in the analysis may be more complex than Avocette typically completes within the scope of the project. These types of changes will be documented and put into a project “parking lot”. As the project progresses Avocette will work with the city to prioritize these types of changes and where possible incorporate into the project scope. For those that require additional effort, Avocette will provide a change order. Draft Change Order.docx
4 Project Cost
The cost of implementing the above quoted scope for City of Brawley is as follows. This price is based on the defined scope above in section “1.0 Project Scope Overview”. Avocette will work with the City to use the budget and hours efficiently in the delivery of the scope and other activities outlined above.
4.1 Accela Civic Applications
$45,000
250 hours MAXIMUM for the initial implementation
5c.4
City of Brawley, California
Statement of Work | December 2025
9 4.2 ePermitHub
$20,000
100 hours MAXIMUM for the initial implementation
5 Cost Management
5.1 Payment Schedule
A payment schedule based on Fixed Price Deliverables will be established when the contract is signed.
After each deliverable is completed, Avocette’s Project Manager will submit a Deliverable Acceptance Form to Brawley’s project managers for review and sign-off. Any additional work will be calculated based on a blended rate of $160 per hour, with all budget-impacting changes requiring prior approval before proceeding.
6 Project Timeline
A detailed project schedule will be developed collaboratively during the Project Initiation phase, taking into account Avocette’s recommendations as well as the Client’s preferences. This schedule will provide clear milestones and timelines to guide progress throughout the Implementation Project, ensuring alignment between both parties from project start through post go-live support. 7 Critical Success Factors
Project implementation is a collaborative effort between the City and Avocette. In order for the project to be successful and achieve its objectives, there are several critical success factors that must be closely monitored and managed by both Avocette and the City. The following list if factors are critical in setting expectations, identifying and monitoring project risks and promoting strong project communication:
◼ Dedicated City Participation – City staff will be actively involved throughout entire the duration of services as defined in the agreed upon Project Plan. Avocette will work with the project sponsors and department leaders to determine appropriate staff involvement, ranging from full-time during early analysis phase, to part-time during the technical implementation phase, returning to full-time during User Acceptance Testing.
◼ Knowledge Transfer – While specific expertise cannot be guaranteed, The city personnel’s participation throughout the project from initiation through deployment of the Accela Civic Platform provides opportunities for Avocette to transfer knowledge to the city. Once the deployment phase (post-production assistance tasks) is completed, the city assumes all day-today operations of the system outside of the product support provided by Accela (refer to Accela’s Support and Maintenance Terms and Conditions for more information on post-implementation product support.) The city may engage Avocette to provide extended implementation support period following the standard post-production period (completion of the deployment phase) and there will be continued opportunities to transfer knowledge to the city. If the city requires support 5c.4
City of Brawley, California
Statement of Work | December 2025
10 services beyond the current agreement’s completion, Avocette’s would offer ServicePlus to the city outside of the current agreement.
◼ Deliverable Acceptance Process - Implementation services are formalized through the deliverables defined in this document. Upon completion of each deliverable according to the acceptance criteria defined herein, Avocette will provide the city with a Deliverables Acceptance Form (referred to as Final Certificate of Acceptance) to formalize acceptance and completion.
The Deliverable Acceptance Form is subsequently signed by the designated The city contact and sent via email to Avocette (and posted to SharePoint). Avocette respectfully requests prompt attention to the processing of Deliverable Acceptance Forms, as adherence to the process directly impacts the ability to complete the project in the desired timeframe. It is critical that acceptance review criteria and review periods are met, as extensive review cycles can significantly extend the length of the project.
8 Assumptions
8.1 Project Assumptions
This section contains assumptions upon which Avocette has relied on in agreeing to perform the Services described in this response. If any of these prove to be incorrect, it may cause changes to the project’s schedule, pricing, work product, level of effort required, or otherwise impact Avocette’s performance of the Services described in this response. If this occurs, change requests may be required between the Client and Avocette.
8.1.1 Scope and Timeline
◼ The Client and Avocette will review their responsibilities before work begins to help ensure that Services can be satisfactorily completed and in the appropriate timeframe. ◼ Scope will be confirmed and finalized during the Project Initiation phase by the Project Charter. ◼ Deliverables not specifically described in this response or the Statement of Work or the Project Charter are the responsibility of the Client.
◼ “Go live” (system is in production) timeline assumes timely completion of the Client deliverables (including finalization of requirements / use cases / product catalog), availability of key Client resources, and collaboration and availability of any third-party vendor resources. Late (per mutually agreed project plan) Client deliverables may adversely impact overall implementation timeline.
◼ Overall project plan will be mutually agreed to by the Client and Avocette project managers during the Project Initiation phase
◼ Avocette will provide the Client with Status Reports on a timeframe agreed to in the Project Charter that outlines the tasks completed during the prior week, the upcoming tasks that need to be completed for the upcoming weeks and a listing of any issues that may be placing the project at risk (e.g., issues that may delay the project or jeopardize one or more of the production dates). 5c.4
City of Brawley, California
Statement of Work | December 2025
11 ◼ The project schedule is managed using Microsoft Project. Should any tasks slip behind schedule ten (10) business days, Avocette and the Client will escalate according to the Communication Plan in the Project Charter.
◼ Where a Project Deliverable is comprised of a Document, it will be completed in a format agreed to by the Avocette and Client Project managers.
◼ Moving to a new release and/or installing patch upgrades of Accela will be managed via the Change Management process.
◼ Leveraging new features released by Accela during the term of the contract may affect the scope and timeline for this project and are considered out of scope. ◼ Any Client required integration or regression testing of a new release of Accela is the responsibility of the Client and will be managed via the Change Management process. ◼ The Client is responsible for the installation and maintenance of all non-Accela, third party products within their environments to support the project and required integrations (e.g. financial software, GIS, etc.).
◼ The Client will provide / purchase / acquire an online merchant account and all related hardware required by the merchant account provider for the handling of credit cards and / or checks for usage on Accela Community Portal.
◼ In the event that local development of interfaces is required, the Client will provide a workstation with required IDs and software as required (e.g. Visual Studio). ◼ The Client shall be responsible for determining whether to use or refrain from using any recommendations made by Avocette.
Avocette has not included organizational change management in our services. Avocette will only provide input through our standard project activities.
8.1.2 Configuration and Implementation
Avocette has estimated the number of records based on previous information provided from the RFP, addendums and from information provided on the City’s website which provides details on permits, reviews and other processes within the City. Also based on the documentation that the client provided.
8.1.3 Training
◼ All training will be completed remotely unless otherwise agreed to by Avocette and the Client. ◼ Remote training sessions will be conducted via Microsoft Teams or an agreed to online platform. ◼ The Client project team will provide the necessary staff resources to complete training needs analysis and assist with training planning.
◼ The Client is solely responsible for making designated trainees (trainers, agents, administrators) available for training per the project schedule. If any designated trainee is not available to participate in scheduled training, Avocette is not responsible for making alternative arrangements for missed training.
5c.4
City of Brawley, California
Statement of Work | December 2025
12 ◼ The Client will be responsible for all end user training including training logistics, training scheduling, and the printing of training materials if required. ◼ The Client users will have basic computer skills as a prerequisite for training. Avocette is not responsible for an individual’s response to the training or their capacity to learn or be trained.
Specific prerequisite skills include:
◼ End users must be proficient in the Windows environment and browsers/Internet environment, as well as working knowledge of the Client business processes and functions. ◼ The Client may request “make-up” or remedial training sessions for initial training provided during system deployment, via the Change Request process for estimated staff hours per session at the specified hourly rate for each training category.
8.1.4 Testing
◼ Avocette is responsible for testing the initial configuration of system (unit and quality assurance) and ensuring the system works as designed.
◼ The Client is responsible for writing User Acceptance Test Scripts. Avocette will provide templates and samples so that the Client does not have to start from scratch. ◼ The Client staff are responsible for User Acceptance Testing and System Integration (end to end) Testing.
◼ For new software releases from Accela, the Client is responsible for regression testing required. If Avocette is required to provide integration or regression testing for a new Accela software release during the project, the work will be managed through a Change Request process.
8.1.5 Go Live and Go Live Support
◼ “Go Live” definition is that all the Accela software is up and running in production. ◼ Avocette resources will support the Client after “Go Live” for a period as defined in the scope and project schedule and within the hours budgeted for post implementation support
8.1.6 Project Completion
◼ The project is complete once the system is live in production and all project deliverables are completed.
◼ Transitions to support or ServicePlus will take place after Go Live.
8.2 Project Resourcing Assumptions
8.2.1 Client Resourcing
◼ The Client will provide a dedicated Project Manager throughout the course of the implementation. ◼ The Client’s Project Manager will maintain primary responsibility for the scheduling of the Client`s employees and facilities in support of project activities. 5c.4
City of Brawley, California
Statement of Work | December 2025
13 ◼ The Client has committed to the involvement of key resources and subject matter experts for ongoing participation in all project activities as defined in the project plan. ◼ The Client agrees, during the Initiation Phase of the project, to assign a single designated approver for each major project deliverable. The designated approver will be responsible for overseeing and/or directly contributing to deliverables, as well as the approval, of the deliverables.
◼ The Client may make permanent changes to designated approvers with written notification to Avocette a minimum of two weeks before a deliverable is due, or in certain circumstances with lesser advance notice.
◼ The Client will provide access to subject matter experts and decision makers in a timely fashion. ◼ The Client will reasonably commit project sponsors and all necessary stakeholders and SMEs during the project kickoff.
◼ The Client will reasonably commit all necessary SMEs and IT personnel during the requirements and design phase for the appropriate sessions as outlined by the Avocette Project Manager during Kick-Off preparation.
8.2.2 Avocette Resourcing
◼ Avocette assumes that all project activities will take place remotely unless agreed to between Avocette and the Client. Any on site visits will require agreement from the Client to cover all applicable and approved travel expenses and travel time. ◼ Avocette Project Director will attend the Client executive steering committee meeting virtually. ◼ Avocette shall have the necessary project and executive management support to support the project, and to fulfill Avocette’s obligations and make timely decisions ◼ Avocette shall have the necessary resources available in each stage of the project, according to how they are identified in the staffing and project plans. If resource and/or priority conflicts occur, they will be discussed and resolved with the project Steering Committee. ◼ Avocette shall participate in an active, timely, and responsive manner with any of the Client’s third-party vendors required to complete the Services.
◼ Avocette shall work as reasonably necessary with Accela and with 3rd party product vendors (ex.
ProjectDox, ePlanSoft, DocuSign etc.) to troubleshoot issues or configuration decisions, and present options jointly to the Client.
◼ Avocette resources shall be available to work during normal business hours for Avocette, 8 am to 5 pm Pacific time, Monday through Friday, with the exception of recognized holidays.
8.2.3 Third Party Resourcing
Avocette is not responsible for impacts to project timeline created by dependency on any of the Client’s third-party consultants or vendors. Timeline changes will result in a change request for extension of Avocette project resources caused by the Client’s third-party consultant actions (including availability) resulting in additional time or scope.
5c.4
City of Brawley, California
Statement of Work | December 2025
14 8.3 Solution Assumptions
The Client is responsible for proper site preparation, hardware, software, and network configuration in accordance with Accela specifications.
9 Sign Off
Cape Breton Regional The city acknowledges that it has read this Document, understands it and agrees that the business processes in this document are accurate. Further, Cape Breton Regional The city agrees that this Document, including all documents and change requests referred to herein and attached hereto, constitutes the entire agreement of the parties on the subject matter hereof and supersedes all proposals or prior agreements, oral or written, and all other communications between the parties relating to the subject matter hereof. The parties agree that this Document cannot be altered, amended or modified, except in writing that is signed by an authorized representative of both parties.
Accepted By: City of Brawley Accepted By: Avocette
By: By:
Print Name: Print Name:
Title: Title:
Date: Date:
5c.4
©2025 Accela, Inc. All rights reserved. 1
• Progress Recap
• Accela Introduction
• Accela Platform & Benefits
• Our Customers
• Closing
Brawley & Accela
Council Overview
Presentation – Agenda
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• Initial Meeting: April 2025
• Completed Functionality Questionnaire: June
2025
• Accela Demonstrations: July 2025
• Project Scoping: August 2025
• Pricing Discussions: October 2025
• Proposals Provided: November 2025
• Proposal Discussions: December 2025
• City Council Presentation: January 2026
Progress Recap
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5c.5
City of Brawley
City Council
January 20, 2026
Agenda Item No. 5d
STAFF REPORT
To: City Council
From: Silvia Luna, Finance Director
Prepared by: Silvia Luna, Finance Director
Subject: Fiscal Year 2025/26 General Fund Q1 Budget Report RECOMMENDATION:
Receive and file the Fiscal Year 2025/25 General Fund Q1 Budget Report and approve the recommended budget adjustments.
BACKGROUND INFORMATION:
The 2025/26 Q1 Budget Report provides an update of the City’s fiscal activities from July 1, 2025, to September 30th, 2025. Requests are reviewed and discussed by the City Manager and Directors before recommendations are presented in the attached Report.
FISCAL IMPACT:
Staff recommend the following General Fund budget adjustments:
Including the recommended budget adjustments, the projected fiscal outcome for FY 2025/26 is an estimated deficit of $160,303. This projected deficit reflects minor, one-time revenue adjustments related to donation-based activities and the anticipated sale of surplus assets, which do not represent ongoing revenue sources. On the expenditure side, the adjustments include increased appropriations for special events and other small operating budgets, as well as the inclusion of temporary salary costs that were inadvertently omitted during final budget adoption.
The projected General Fund deficit may be partially or fully mitigated through future revenue adjustments. Based on a review of the first six months of revenue activity, staff will evaluate potential sales tax revenue adjustments and will return to City Council with any recommended changes as part of the Q2 Budget Report.
ALTERNATIVES:
City Council may elect not to approve the recommended budget adjustments; however, this would create large budget to actual variances and changing operational conditions would not be reflected in the current budget.
5d
ATTACHMENTS:
1. 2025/26 General Fund Q1 Budget Report
REPORT COORDINATED WITH (other than person preparing the staff report):
Throughout the fiscal year each Department monitors their budget(s) and proposes adjustments to reflect current conditions and ongoing operational needs.
REPORT APPROVAL(S):
Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved – 1/14/2026 5d
2025/26 Q1 GENERAL FUND BUDGET REPORT
January 20, 2026
Quarterly budget reports are presented to provide updates on variances from the adopted budget, ensure ongoing oversight of public funds, outline current and anticipated activities, and request necessary budget adjustments. Revenues and expenditures for funds not discussed in this report are tracking within budget.
A summary of all approved and recommended General Fund budget adjustments since adoption of the FY 2025/26 Budget in June 2025 is provided in Exhibit C and summarized below. If the recommended mid-year budget adjustments presented in Exhibits A and B are approved, the amended budget would reflect an estimated deficit of $160,303.
Overall, first-quarter results indicate the budget is generally tracking as expected, with several emerging trends requiring continued monitoring.
OPERATIONAL UPDATES
The FY 2025/26 Budget continues to reflect trends observed in late FY 2024/25. External economic factors at both the statewide and local levels—including rising utility costs, declining fuel prices, ongoing inflationary pressures, tariff-related concerns, and rising unemployment—present potential risks to revenue growth. These conditions may contribute to tax revenue volatility, which could adversely impact General Fund revenues that support core City operations.
Internally, first-quarter FY 2025/26 tax revenues reflect an overall increase of approximately 27 percent when compared to the first quarter of FY 2024/25. This increase is driven primarily by Measure J revenues, which have helped offset declines in other tax categories. Excluding Measure J, Utility Users Tax revenues increased by approximately 9 percent compared to the prior year’s first quarter. In contrast, Sales and Use Tax and Transient Lodging Tax revenues declined by approximately 20 percent during the same period.
5d.1
Departmental operating expenditure remains generally consistent with budgeted expectations. Some departments are experiencing salary and benefit savings due to vacancies resulting from employee turnover and retirements, particularly within the Police and Planning Departments. Conversely, Public Safety departments are experiencing increased overtime costs that may exceed budgeted allocations due to staffing availability challenges.
Ongoing facility maintenance and repair needs continue to place pressure on the General Fund. Recent budget amendments related to renovations at the Teen Center and Lions Center resulted in additional costs totaling approximately $192,000 that were not originally contemplated in the adopted budget.
Additionally, anticipated repairs to the Lions Center Pool—whose fiscal impact has not yet been fully determined—represent a potential future obligation. These factors contribute to the risk of the FY 2025/26 budget concluding the year with a deficit and may require consideration of General Fund reserves.
The City remains focused on closely monitoring economic conditions and tax revenue trends while actively managing expenditures to ensure compliance with adopted appropriations. Staff continue to prioritize cost containment measures, limit discretionary spending, and ensure that resources are directed toward planned initiatives and essential services in alignment with the adopted FY 2025/26 budget.
Additionally, the City continues to pursue grant funding opportunities to support major capital improvements, including enhancements to City facilities, parks, and public spaces.
While concerns remain regarding recent federal funding limitations, staff remain committed to pursuing external funding sources to minimize reliance on General Fund reserves.
Given the uncertain economic outlook, including discussions of a potential recession or economic downturn, it is critical for the City to continue building reserves, pursuing grant funding opportunities, and exercising prudent fiscal management. These efforts will be essential in mitigating potential reductions in tax revenues and ensuring the continued delivery of essential public services.
REVENUES
Total recommended General Fund revenue adjustments are $ 8,325. Exhibit A provides a summary of the adjustments. Below are some of the key highlights of the revenue category:
5d.1
Tax Revenue: During Q1, the City’s tax revenue, which represents approximately 55% of the General Fund revenues, saw an overall 27% (or a $ 929,429) increase compared to Q1 from 2024. The main driver for this spike is the implementation of the additional Sales and Use Transaction tax (Measure J) that went into effect April 1st, 2025.
Measure J receipts totaled $252,269.57 during Q1. While Measure J revenues exceeded the City’s regular Sales and Use Tax (Bradley-Burns), this reflects the broader structure of the Transactions and Use Tax. Measure J captures a wider range of taxable activity, including online purchases, out-of-city purchases delivered into the City, and large business purchases subject to use tax. As a result, Measure J benefits from a broader and more resilient tax base, which contributes to stronger and more stable revenue collections compared to traditional point-of-sale sales tax. While Measure J continues to perform strongly, the revenue trend remains inconclusive as the City has not yet collected a full year of data. Although the FY 2025/26 Measure J revenue was conservatively budgeted at a lower estimate, staff will continue to closely monitor collection activity and may propose a revenue adjustment as part of the Q2 or Q3 Budget Report if trends support such action.
The City’s Sales and Use Tax ( Bradley- Burns) experienced an overall decline during the quarter, primarily driven by lower fuel prices, reduced sales of agricultural equipment, and decreased auto repair activity. While retail sales remained relatively strong and helped support overall tax revenues, the combined effects of declining fuel prices, reduced economic activity resulting from business closures within the City and the region, and increased consumer uncertainty contributed to slower taxable activity during this period.
5d.1
The City’s Utility Users Tax experienced a strong first quarter, increasing by approximately 9 percent ($44,594) compared to Q1 of 2024, primarily due to higher utility costs.
Staff will continue to monitor Tax revenue activity and are not recommending a revenue adjustment at this time. Consistent with GFOA best practices, staff will evaluate six months of data before determining whether a sustained positive trend exists that would warrant a future budget adjustment.
Grants: During Q1, the General Fund received $38,751 in grant reimbursements related to Police Department grants. In addition, the Parks and Recreation Department received its first advance payments from the IID Public Green Space Grant and the GLOW Grant, both of which were closed during Q2. The City currently administers 23 active grants; however, only seven directly support the General Fund. These include multi-year Police Department grants and Library grants. Most grants are restricted to specific programs or capital purposes and do not provide direct General Fund support.
Permits & Licenses: This revenue category has experienced moderate activity during Q1 and continues to perform within budgeted expectations. No adjustments are recommended at this time.
Fees and Charges: Although the City has recently adopted a new User Fee and Regulatory Fee Schedule, which will take effect on February 1, staff will maintain a conservative approach to revenue forecasting and will monitor revenue activity over the coming months before bringing forward any recommended budget adjustments.
Interest in Investments: Interest earnings exceeded budgeted levels during the first quarter, primarily due to higher-than-anticipated interest rates and cash balances. Staff will continue to monitor investment performance and will evaluate potential revenue adjustments as part of the Q2 Budget Report once additional trend data is available.
Sale of Property: The City has an Asset Surplus Policy that allows departments to formally declare assets that are no longer needed or are non-operational as surplus, enabling those assets to be donated, sold, or scrapped in accordance with established procedures. During Q1, the Police Department sold eight vehicles, and the Graffiti Abatement Program sold one asset. A budget adjustment of $8,325 is proposed in the Q1 Budget Report to recognize the associated one-time revenue.
Reimbursements and other Cost Recovery: The City has three active Memoranda of Understanding with the School District and the Imperial County Office of Education (ICOE). Through these agreements, the City funds three School Resource Officer (SRO) positions and related equipment to provide services to local schools. Reimbursement for Q1 expenditures, totaling $126,009, is expected to be received during Q2 and will directly support the General Fund.
Donations and other contributions: The City’s Donation Acceptance Policy provides a framework for accepting monetary and in-kind donations. A Q1 revenue budget 5d.1
adjustment is recommended to recognize monetary donations received during the reporting period. A complete listing of donors is provided below to acknowledge and thank those who have generously contributed in support of City operations. No donations were rejected during this reporting period.
Two donation-related revenue adjustments are recommended, totaling $1,100, as outlined below:
$1,000 – Donation from Innercare for the 2025 State of the City Event. $100 – from Desert RV for the City’s 2025 Health and Benefits Fair.
EXPENSES
As noted in the Operational Report, the majority of departments are operating within budget and are expected to end the fiscal year at budget or with savings. Total recommended General Fund expenditure adjustments amount to $47,157, as summarized in Exhibit B.
Among the proposed General Fund expense adjustments:
Special Events: The City receives donations throughout the year to support community and employee events. A budget adjustment of $1,100 is requested to recognize related expenditures, which will be fully offset by $1,100 in donation revenues.
Temporary Salaries: The Human Resources Department transitioned to new staff following the retirement of the Human Resources and Risk Administrator in July 2025. After retirement, the department has continued to receive guidance and support from the retiree through a retired annuitant arrangement. This expense was inadvertently omitted during the budget adoption process; therefore, a budget adjustment of $46,057 is requested to appropriate funds for this temporary support.
Other General Fund Expense Trends
Salaries & Benefits: Some departments are building savings due to vacancies and retirement of staff; some departments such as the Police Department and 5d.1
Planning Department can potentially observe some savings towards the end of the fiscal year.
Overtime: Overtime expenditure within the Public Safety departments remains elevated due to staff turnover and limited personnel availability. During Q1, Police Department overtime totaled approximately $146,000, while Fire Department overtime totaled approximately $134,000. The Fire Department is in the process of adding two additional firefighters to help mitigate overtime costs beginning in Q2; however, overtime expenditures may continue to exceed the department’s budgeted appropriation for the fiscal year. If overtime levels do not stabilize, a budget adjustment may be required as part of the Q3 Budget Report. Repairs & Maintenance /Facility improvements: The General Fund continues to experience ongoing pressure from facility repairs and necessary modifications to accommodate staff and community programs. During Q1, the City approved additional appropriations to complete floor renovations at the Teen Center and Lions Center, resulting in a $192,000 impact to the General Fund. Additionally, the FY 2025/26 Budget is expected to be further impacted by the Lions Center Pool Rehabilitation Project, the total fiscal impact of which remains undetermined at this time and is anticipated to require General Fund support. The City is awaiting final cost information to appropriately allocate funding while the project is underway. A future budget adjustment will be required once final project costs are provided to the City.
Other Operating Supplies/Staffing: As the City awaits completion of the Lions Center Pool rehabilitation project, with reopening currently anticipated in Spring 2026, the FY 2025/26 Budget did not include appropriations to support pool operations due to the lack of a defined timeline at the time of budget adoption. As a result, future budget adjustments in Q3 and Q4 will be necessary to fund operational costs associated with the reopening, including chemicals, natural gas, temporary staffing, and other operating supplies. Staff will return to City Council with detailed cost estimates and recommended budget adjustments once the reopening timeline is finalized.
5d.1
Exhibit A
Fund Name Revenue Type Department Account Number Account Description Year-to-Date Current Budget Increase/
(Decrease)
Amended
Budget Reason for Adjustment
101 - General Fund Contributions Department: 111 - City Council 101-111.000-750.601 Contributions 1,000 - 1,000 1,000 To adjust revenue budget for donations received during Q1
102 - General Fund Contributions Department: 153 - Human Resources 101-153.000-750.400 Contributions 100 - 100 100 To adjust revenue budget for donations received
during Q2
103 - General Fund Sale of Assets Department: 211- Police Department 101-211.000-470.100 Sale of Property 6,675 - 6,675 6,675 To adjust revenue budget for sale of surplus assets
( vehicles) during Q1
103 - General Fund Sale of Assets Department: 211- Police Department 101-211.300-470.100 Sale of Property 550 - 550 550 To adjust revenue budget for sale of surplus assets
( vehicles) during Q1
-
$ 8,325.00 $ - $ 8,325 $ 8,325.00
Fiscal Year 2025/26 Q1 Budget Report - Revenue Adjustments
TOTAL BUDGET ADJUSTMENTS
5d.1
Exhibit B
Fund Name Department Account Number Account Description Year-to-Date Current Budget Increase/
(Decrease) Amended Budget Reason for Adjustment
101 - General Fund Department: 111 - City Council 101-111.000-750.601 Special Events 1,000 - 1,000 1,000 To adjust budget for donations received during Q1 101 - General Fund Department: 153 - Human Resources 101-153.000-750.400 Travel & Training (719) 4,000 100 4,100 To adjust budget for donations received during Q1 101 - General Fund Department: 153 - Human Resources 101-153.000-700.200 Temporary Salaries 4,987 - 42,784 42,784 To allocate funding for HR extra help ( retired annuitant hours)
101 - General Fund Department: 153 - Human Resources 101-153.000-710.200 FICA 4,525 17,043 3,273 20,316 To allocate funding for HR extra help ( retired annuitant hours)
$ 9,793 $ 21,043 $ 47,157 $ 68,199.98
Fiscal Year 2025/26 Q1 Budget Report - Expense Adjustments 5d.1
EXHIBIT C
$ 26,862,692
Approval Date Budget Adjustment No. Account Number Budget Adjustment Description Adjustment
Amount
1/20/2026 Q1 review proposed budget report adjustments 8,325 TOTAL ADJUSTED REVENUES $ 26,871,017
$ 26,792,163
Approval Date Budget Adjustment No. Account Number Budget Adjustment Description Adjustment
Amount
7/15/2025 BA0000207 101-521.000-800.300 Lion Ctr and Teen Center Facility Renovations 192,000 1/20/2026 Q1 proposed budget report adjustments 47,157
TOTAL ADJUSTED EXPENSES $ 27,031,320
Total Budget Surplus/( Deficit) $ (160,303)
FY 2025/26 General Fund Budget Overview
Adopted Revenues
Adopted Expenses
5d.1