Agenda — Brawley City Council, June 16, 2026 (part 3 of 3)

City of Brawley
Public Works Department
CITY OF BRAWLEY:

City: _____________________________________ ______________ Juan Manuel Cabera, Construction Manager Date
City: ______________________________________________ ______________ Ana Gutierrez, Acting Public Works Operations Manager Date City: _______________________________ ______________
Rebecca Terrazas-Baxter, City Manager Date
City: _______________________________ ______________
Silvia Luna, Director of Finance Date
CONTRACTOR:

Accepted By: __________________________________ Date: ______________ Title: ________Rove Engineering, Inc.__________
5h.1
Project Name:

Project #:

Contractar:
ltem# Description of Work
J l Mobilization
~ 2 Reset Monument well
3 Traffic Control
J
✓ 4 Water Pollution Control
5 Clearill.ll: and Grubbinl!
6 Not Used
7 NotUsed
8 NotUsed
✓ 9 Crack Filline and Type II Slurry
y 10 Stripm2 and Pavement Markers
✓ 11 Sienage
v' 12 Remove EX Striping
,/ 13 Double adiust water valves
✓ lA .10 Cold olane
✓ 2A Levelin~ Course
J !A ARAM
✓ 4A ARHM-GG
t CCOl Leveline Course Overrun -
Western Ave Street lmprovements
26-014
Rove Engineering, _lnc.

Contract Qty Contract UM Unit Price
1 l5 $ 73,222.00
1 EA $ 3,935.00
1 l5 s 47,789.00
1 l5 s 17,655.00
l l5 s 10,290.00
-
.
.
54,649 SF $ 0.65
1 l5 $ 32,224.50
l l5 $ 1,124.50
1 l5 $ 13, 545.00
26 EA $ 1,260.00
104,040 SF s 0.25
430 TN $ 194.00
9,630 SY s 14.00
790 TN s 175.00
170 TN s 194.00
Total
Schedule of Values

PERIOD COMPLETED
Extended Price
Quantity Extended Price
$ 73,222.00 J 0.05 s 3.661 10
$ 3,935.00 v 0.5 s 1 967 50
s 47,789.00 ,/ 0.05 s 2 389 45
$ 17,655.00 0 s .
s 10,290.00 0 $ .
s - 0 s . $ . 0 s
$ 0 s .
$ 35,521.85 0 $
$ 32,224.50 ,r 1 s 32,224.50
$ 1,124.50 5 $ 562 25
$ 13,545.00 0 $ .
$ 32,760.00 0 $
$ 26,010.00 0 $ .
$ 83,420.00 0 $
$ 134,820.00 0 $ - $ 138,250.00 0 $
$ . 0 $ .
$ . • 0 $
$ 32,980.00 170 $ 32 ,980 00
$ 0 $
$ . 0 $
$ . 0 $
$ . 0 $
$ . 0 $ - $ 0 $ . $ 0 $ . $ . 0 $
$ . 0 $ - $ 683 ,546.85 s 73 784 80
Application #:

Application Date:
·Period to:

PREVIOUS BILLING
Quantity Extended Price
0 95 s 69 ,560 90

0.50 s 1.967 50
0 95 s 45,399.55
1,00 s 17.655 00
1 00 s 10.290.00
0,00 $ .

D 00 s .

0.00 s .
52767.00 s 34 298.55
0 DO s .
0,5D s 56225
1 00 s 13 545 00

26.00 s 32,760.00
104040 00 s 26 010,00
430 00 s 83.420.00
9620 00 $ 134 68G 00
790,00 $ 138 250.00
0 00 s 0.00 $ .
0 DO s 0 00 $
0 00 s
0 00 s 0. 00 $

0.D0 $ .
0 00 $ .
0 00 s .

0.00 s 0.00 s .
s 608 398.75
3 5/29/2026
4/1 /2026-4/31 /2026

TOTAL COMPLETED
Quantity Extended Price
1 00 $ 73 222.00
1 00 $ 3 935.00
1 00 $ 47 789 00
1 00 s 17,655.00

1.00 $ 10 290 DO

0.00 $

0.00 $
0 00 $
52767 00 s 34 298. 55
1 00 s 32,224.50
1 DO $ 1 124 50

1.00 s 13 545.00

26.00 s 32 76D.O0
104040 00 $ 26 010.00
430.00 $ 83 420,00
9620.00 $ 134,680.00
790.00 $ 138 250,00
0 00 $ - a oo s
170.00 s 32,980.00

0.00 $
0,00 $
0 00 s 0.00 s

0.00 s a oo s

0.00 s
0 00 s - 0.00 s - $ 682 183 55
Retainage•
% Balance to Finish Complete 5%
100,0% $ - $ 3,661 .10
100.0% $ - $ 196.75
100.0% $ - $ 2,389.45
100.0% $ - $ 882.75
100.0% $ - $ 514.50
#DIV/0! $ - $ - #DIV/0! $ - $ .
#DIV/0! $ - $ - 96.6% $ 1,223.30 $ 1,714.93
100.0% $ - $ 1,611 .23
100.0% $ - $ 56.23
100.0% $ . $ 677.25
100.0% $ - $ 1,638.00
100.0% $ - $ 1,300.50
100.0% $ - $ 4,171 .00

99.9% $ 140.00 $ 6,734.00
100.0% $ - $ 6,912.50
#DIV/01 $ - $ - #DIV/01 $ - $ - 100.0% $ - $ 1,649.00
#DIV/0! $ - $ - #DIV/0! $ - $ - #DIV/0! $ - $ - #DIV/0! $ - $ - #DIV/0! $ . $ - #DIV/0! $ - $ - #DIV/0! $ - $ - #DIV/0! $ - $ - #DIV/0! $ - $ - $ 1.363 30 S 34 ,109.18 5h.2
City of Brawley
City Council
June 16, 2026
Agenda Item No 5i

STAFF REPORT
To: City Council
From: Ana Gutierrez, Acting Public Works Operations Manager Prepared by: Ana Gutierrez, Acting Public Works Operations Manager Subject: NV5 Professional Engineering Consultant Amendment No. 4 Approval.

RECOMMENDATION:

Approve Amendment No. 4 to the Professional Services Agreement between the City and NV5, Inc. in an amount of $85,000 for continued City Engineering Services and authorize the City Manager to execute all necessary documents.

BACKGROUND INFORMATION:

The Council previously authorized Amendment No. 3 to the contract for continued professional engineering services with NV5, which ended on March 31, 2026. City Staff is requesting approval of Amendment No. 4 to extend the contract for another year, with an increase of $85,000 for Engineering Services to support the Engineering department while the City evaluates organizational restructuring and implements improved efficiency measures.

Amendment No. 4 will extend the agreement's term and provide additional compensation for continued engineering services. NV5 has demonstrated the technical expertise, responsiveness, and professional support necessary to assist the City as its Engineer and meet the City's engineering needs.

The continuation of these services will allow the City to:
• Maintain City Engineer services and engineering oversight. • Continue support for capital improvement projects.
• Review development plans and engineering submittals.
• Provide technical engineering assistance to City staff and City Council. • Ensure compliance with state and federal engineering requirements. • Support grant-funded infrastructure projects and related reporting requirements.

Staff have reviewed NV5's proposal and find the proposed scope of services and compensation to be reasonable and necessary for the continued operation of the City's engineering functions.

FISCAL IMPACT:

The total cost of Amendment No. 4 is not to exceed $85,000 and will be funded through the approved Fiscal Year 25/26 budget. Sufficient funds are available within the Engineering accounts to support the proposed amendment.
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ALTERNATIVES:

None at this time.

ATTACHMENTS:

1. Proposal

2. Amendment No. 4
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 6/12/2026
Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 5i
March 12, 2026
Mr. Romualdo Medina, MPA
Director of Public Works and Operations
City of Brawley
383 Main Street
Brawley, CA 92227
Subject: Extension of Existing Agreement for Professional Engineering Services Dear Mr. Medina,
As you are aware, the current term of the professional services agreement between the City of Brawley (City) and NV5, Inc. (NV5) is due to expire in March 2026.

We are pleased to submit this proposal to extend the term of our current contract for an additional one-year period, preserving the 2024 charge rates.

We propose to continue providing our contract engineering services to the City on an as-needed, Time and Materials basis, with an initial authorization not to exceed $85,000 in accordance with our fee schedule.

We will continue to invoice land development reviews on a time and material basis against applicant deposits.

This proposal will be valid for a period of 30 days.

We appreciate the opportunity to offer this proposal. If you have any questions, please feel free to contact me at 760.445.0350 or [email protected].

Thank you for the opportunity to provide these services.

Sincerely, NV5
Jeffrey M. Cooper, PE Tamara C. O’Neal, PE
EVP/COO Director of Municipal Services
PN: 2820226-0016828.00
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AMENDMENT NO. 4

CONSULTING SERVICES CONTRACT

PROFESSIONAL ENGINEERING SERVICES
DATE: June 16, 2026
The Parties to this Amendment No. 4 to the Contract are the City of Brawley (City) and NV5, (Consultant).

RECITALS
As part of the original Scope of Work, the Consultant will continue to provide Professional Engineering Services.

Amendment No. 4 consists of continued Professional Engineering Services and assisting City Staff on an as-needed basis for another year, ending June 16, 2027.

THE PARTIES AGREE:

1.0 The Scope of Work is revised as follows: The Consultant will continue to provide additional Professional Engineering Services on an as-needed basis for another year.

2.0 Additional funds for the Consultant to cover the revised Scope of Services shall not exceed $85,000.

3.0 The revised maximum amount of the Agreement, which includes the previous Amendments and this Amendment, shall not exceed Three Hundred Thirty-Six Thousand Six Hundred ($336,600) Dollars

4.0 The original contract is extended until June 16, 2027.

5.0 All other terms, conditions, and stipulations in the original Contract shall remain in effect.

DATED: June 16, 2026

CITY OF BRAWLEY
By:_____________________________
Rebecca Terrazas-Baxter, City Manager
NV5: ATTESTS:

By:_________________________________ By:_____________________________ Jeffrey M. Cooper, Senior Vice President Ana Gutierrez, City Clerk 5i.2
City of Brawley
City Council
June 16, 2026
Agenda Item No 5j

STAFF REPORT
To: City Council
From: Ana Gutierrez, Acting Public Works Operations Manager Prepared by: Ana Gutierrez, Acting Public Works Operations Manager Subject: Correction to Previously Approved Purchase and Installation Amounts for the Generator at the Jones Tank.

RECOMMENDATION:

Authorize the corrected amount of $79,250.00 for the purchase of the emergency backup generator to be installed at the Jones Tank site near the Airport from Empire CAT. Authorize installation services by AA Electric in an amount not to exceed $34,006.59. Approve the use of the Sole Source Procurement Method for the generator purchase and authorize the City Manager to execute all necessary documentation required for the purchase, installation, and implementation of the generator project.

BACKGROUND INFORMATION:

The City previously approved the purchase and installation of a backup generator for the Jones Tank site located near the Airport. During the preparation of the purchase documents, it was discovered that the amount presented for approval was based on an outdated proposal rather than the current quotation provided by the vendor. As a result, the previously approved purchase amount was incorrect and requires correction to accurately reflect the current cost of the equipment and installation services.

To address the discrepancy, staff is requesting authorization of the corrected purchase amount for the generator from Empire Cat in the amount of $79,250.00, authorization of installation services by AA Electric in an amount not to exceed $34,006.59, and approval of the Sole Source Procurement Method for the generator purchase.

Description Amount
Generator Purchase – Empire CAT $ 79,250.00
Installation – AA Electric $ 34,006.59
Total Project Cost $113,256.59
FISCAL IMPACT:

The Airport Generator for the Jones Tank is included in the FY 2025/26 Capital Improvement Budget under Project No. 2025-18 in the amount of $95,000.

The latest project estimate reflects a total project cost of $113,256.59, requiring a budget adjustment of $18,256.59 from the Water Treatment Fund as follows:
501-321.000-800.400 – Equipment Expense ........................................ $18,256.59 5j
ALTERNATIVES:

None at this time.

ATTACHMENTS:

1. Purchase Proposal

2. Installation Proposal

3. Sole Source Justification
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 Silvia Luna, Finance Director Approved - 6/12/2026
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EMPIRE POWER SYSTEMS HQ
840 N. 43rd Ave
Phoenix, AZ 85009
A Division of Empire Southwest,LLC
840 N. 43rd Avenue Phoenix, AZ 85009 • PO Box 2985 Phoenix, AZ 85062-2985 • 602.333.5600 • empire-cat.com FEIN: 86-0894087
Remittance Address: PO Box 842381
Los Angeles, CA 90084-2381 AZ Contractors License ROC267407 Current Date: February 3, 2026
Quotation Number: SM26_31627617_1
Quotation Expires: March 3, 2026
City of Brawley WTP Genset Proposal
In accordance with your request, we are pleased to submit the following proposal for the abovementioned project. Empire Power Systems proposes to furnish this equipment at the attached quoted price.

Empire Power Systems is taking exception to any specification for this proposal due to the fact that a written specification was not available at bid time for this project.

We will arrange for initial start-up services at no additional charge. These services include an onsite installation and operational inspection of the equipment supplied by Empire Power Systems. A summary of our basic start up scope of work is included in the attached quote document.

The initial diesel fuel required for first fill, startup services and testing are not included in this proposal.

Empire Power Systems is the local Caterpillar Dealer for Arizona, Southeastern CA & Nevada and have local facilities to serve this project and end user. Our local facility is within a short radius of the project and we have journeyman technicians in fully equipped service trucks on call 24/7/365 along with full parts department, service, sales & rental departments in the local area.

Thank you for the opportunity to provide the attached quote. Empire Power Systems remains at your disposal for any additional information or assistance that you may require.

Sincerely yours,
Steve Maddox
Empire Power Systems
(520) 407-3106 Office
(520) 955-3106 Mobile
[email protected]
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EMPIRE POWER SYSTEMS HQ
840 N. 43rd Ave
Phoenix, AZ 85009
A Division of Empire Southwest,LLC
840 N. 43rd Avenue Phoenix, AZ 85009 • PO Box 2985 Phoenix, AZ 85062-2985 • 602.333.5600 • empire-cat.com FEIN: 86-0894087
Remittance Address: PO Box 842381
Los Angeles, CA 90084-2381 AZ Contractors License ROC267407 QTY Description Unit Price
Extended
Price
1 Caterpillar D200GC, 200kW, 480V, SA Enclosure, 24-Hour SubBase Fuel Tank, Emergency Standby Generator W/ 5-Year complementary “Value Add” Platinum ESC - See Consist Below $ 79,100 $ 79,100 1 Caterpillar 5-Year Platinum ESC Up-Grade for Genset Listed Above – See Description Below $ 150 $ 150
TOTAL $ 79,250.00

OPTIONAL OFFERING
1 Second Circuit Breaker, 250A LSI 100% Rated (80% of genset rating) for ease of load bank testing $ 950 ADDER
1 Caterpillar 10-Year Platinum ESC for Genset Listed Above – See Description Below $ 2,740 ADDER
1 Caterpillar Automatic Transfer Switch - 400A, 277/480V, 3 Pole, 4 Wire, NEMA 3R Enclosure - See “Optional” Consist Below $ 8,050 ADDER 1 Caterpillar 5-Year Platinum ESC for ATS Listed Above – See Description Below $ 380 ADDER
1 Caterpillar 10-Year Platinum ESC for ATS Listed Above – See Description Below $ 1,430 ADDER
NOTE: TAX AND INSTALLATION NOT INCLUDED
Lead time Genset: Current lead time running 25-27 weeks ARO and approved submittals Optional Offering
Lead time ATS: Current lead time running 15-16 weeks ARO and approved submittals Option-1, 5-Year Caterpillar Platinum Extended Service Coverage $ Priced Above • We are pleased to offer an Extended Service Coverage (ESC) plan which offers coverage of your new Caterpillar product beyond the Standard Warranty period. ESC offers protection against unexpected repair bills and a hedge against rising parts and labor costs by providing parts and labor for covered components for 5-years or 2500 hours of operation for Genset.

NOTE: Option price for 10-year or 5000 hours of operation for Genset.

Option-2, 5-Year Caterpillar Platinum Extended Service Coverage $ Priced Above • We are pleased to offer an Extended Service Coverage (ESC) plan which offers coverage of your new Caterpillar product beyond the Standard Warranty period. ESC offers protection against unexpected repair bills and a hedge against rising parts and labor costs by providing parts and labor for covered components for 5-years, unlimited hours of operation for ATS.

NOTE: Option price for 10-year, unlimited hours of operation for ATS. .

Clarifications, Deviations, & Exceptions:

1. No specifications given, just basic information given to prepare proposal. 5j.1

2. General exception is taken to any other specifications or drawings not available at time of quotation.

Equipment supplied will be limited to that described in this proposal.

3. Installation not included.

4. Engineering, drawings & permitting not included.

5. Owner or others to fill and top off fuel tank after testing.

6. Due to unknown potential volatility in the commodity markets, price adjustment may be necessary if award is not made within our quote expiration date.

7. Equipment offloading and rigging not included.

8. Rental equipment for backup site support not included. If required, can offer rental pricing per project specs.

9. Short circuit & coordination study, arc flash study, relay testing and setting, NETA and conductor insulation resistance tests & infrared scanning to be performed by EC or others.

10. All permits & fees, including Local County Environmental Department of air quality permit to be secured and paid by others. Empire will supply engine / genset information required for permit.

Bill of Materials Packaged Generator Set
Freight is included FOB truck job site, Brawley, CA
Description

EPA STATIONARY EMERGENCY
60HZ 480 VOLT (WYE)

STANDBY POWER
60 Hz, 200 kW
D200GC
UL 2200 LISTED PACKAGE GEN SET

IBC SEISMIC CERT OF COMPLIANCE

ENGLISH INSTRUCTION LANGUAGE
ADEM A4 GOVERNOR

GENERAL EPG

PUBLIC OR CIVIL SERVICES

EMERGENCY STANDBY POWER

PERMANENT MAGNET GENERATOR
105C TEMP RISE OVER 40C AMB
ALT M2736L4 KW

FULL POWER
GEN MTG & DUCT PLATE 4

BATTERY DISCONNECT SWITCH
INTEGRAL TANK BASE, 24HR, 400

FUEL TANK FILL PIPE & LOCK CAP
AUDIO & FUEL ALARM (90% LEVEL)

VENT PIPE-STD
EMERGENCY FUEL VENT PIPE UL-4"
SA LEVEL 2 ENCLOSURE WHITE B3
CONTROL PANEL DEEPSEA 6310

NFPA BUNDLE

GEN RUNNING & FAULT RELAY

PANEL MOUNTED AUDIBLE ALARM
20A GFCI (CONTROLS SIDE)

EXTERNAL EMERGENCY STOP

WET BATTERY
BATTERY CHARGER 10 AMP

JACKET WATER HEATER
CURRENT TRANSFORMER 400:5
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COOLANT RESERVIOR
LOW COOLANT LEVEL SHUTDOWN 1

OUTPUT EXPANSION MODULE
400A LSI 100% RATED BREAKER

SUSE DECALS & FILMS
NEUTRAL BAR 400A W/ DISCONNECT

AUXILIARY CONTACTS

STANDARD RADIATOR

ENCLOSURE SILENCER

REMOTE E-STOP BUTTON
PRODUCT LINK 4G LTE TELEMATICS

AMERICAS BAND

REMOTE ANNUNCIATOR

ACCEPT - REVIEW LINK IN DESC
STD TEST - PKG GEN SET 0.8 PF
PGS TEST REPORT @ 0.8 PF
Bill of Materials Automatic Transfer Switch – OPTIONAL OFFERING Freight is included FOB truck job site, Brawley, CA
Description

TRUONE CG CONTROLLER

DELAYED TRANSITION

STANDARD - NO BYPASS
NEMA 3R 400A - 600A
400 AMPS

MECHANICAL LUGS - STANDARD
208 - 480V; 50/60Hz

THREE PHASE
SOLID NEUTRAL 260A - 600A

CONTACTOR
CGDK3XX32
MODBUS RTU + 2 IO
2 NO and 2 NC
Basic Packaged Generator Set Start up includes:

All work to be performed during regular business hours, 7:00 a.m. to 4:00 p.m. Monday – Friday. • Hook up batteries
• Visually inspect unit for damage or missing parts
• Check Fluid levels
• Adjust isolators (If Applicable)
• Hook up auto start wires to Generator
• Verify Battery Charger is working
• Verify Block Heater is working
• Prime fuel system
• Hook up to Control Panel verify settings are at factory default settings • Copy Configuration of panel and give to sales department • Service meter extend days out
• Start up unit verify operation at no-load
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EMPIRE POWER SYSTEMS HQ
840 N. 43rd Ave
Phoenix, AZ 85009
A Division of Empire Southwest,LLC
840 N. 43rd Avenue Phoenix, AZ 85009 • PO Box 2985 Phoenix, AZ 85062-2985 • 602.333.5600 • empire-cat.com FEIN: 86-0894087
Remittance Address: PO Box 842381
Los Angeles, CA 90084-2381 AZ Contractors License ROC267407 • Verify correct voltage and hertz
• Check Safeties
• Verify all gauges are reading correctly
• Connect and disconnect pure resistive load bank with one 75-foot run • Load bank for 3 hours
• Perform Startup Inspection Form and give paper work to the sales department Optional Offering
Automatic Transfer Switch Start up includes:

All work to be performed during regular business hours, 7:00 a.m. to 4:00 p.m. Monday – Friday. • Visually inspect switch for damage or loose items
• Covers are installed and secured
• Manually transfer switch with no voltage
• Verify limit switches are working
• Verify all electrical connections are secure
• Power up switch
• Check voltages on normal and emergency circuit
• Calibrate voltage sensing
• Check phase rotation
• Record settings and timers
• Make sure generator is in auto and breaker closed
• Perform a power outage test on the transfer switch
• Time each phase of the switch functions and record
• Verify the times are the same as the settings
• Verify bypass system (by-pass switches only)
Submittals and Drawings:
• Standard Submittal package includes: Link to PDF file available in online storage folder • Submittal preparation time: 2-4 weeks
Payment Milestone Schedule:
• Dependent upon credit approval
If no special credit approval payment terms, the following would apply. • Equipment Prior Order 50%
• Equipment Prior Delivery 50%
Customer Delay
• To the extent that the construction schedule is significantly delayed by customer for any reason, Empire reserves the right to remedy. This remedy could be in various forms, including invoice and payment prior to shipment, progress payments, and/or the accrual of interest charges on undelivered and unpaid goods. Additionally, Empire will also pass along costs of storage and other fees that may result due to the delay.

Commodity Pricing:
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This Quote Specifically Excludes:
• Any applicable Taxes
• Installation
• Diesel Fuel
• Exhaust After-treatment if additional emission reduction required due to site location • Crane or Rigging at Job Site
Subject to the attached terms and conditions
This quote automatically expires March 3, 2026.

The undersigned acknowledge that the preceding proposal has been read in its entirety, is understood and is hereby accepted:

Company: Empire Power Systems Company:

Printed Name: Steve Maddox Printed Name:

Signature: Steve Maddox Signature:

Date: February 3, 2026 Date:

Purchase Order:

TERMS & CONDITIONS
A) Customer is responsible for any and all installation of the equipment supplied by Empire Power Systems, unless otherwise specified in writing. All equipment needed to perform any loading or unloading of the equipment supplied by Empire Power Systems is the responsibility of the buyer.

B) Empire Power Systems limits the scope of supply for this quotation to the equipment and services listed in our bill of material. Unless specifically listed in our bill of material, equipment not indicated is assumed to be supplied by others. We have detailed the equipment proposed in the bill of material. Please check it to be certain that it meets your requirements.

C) Empire Power Systems reserves the right to correct any errors or omissions. Standard warranty of the manufacturer applies. Copies are available upon request.

D) Contracts which include penalty or liquidated damage clauses, waivers of subrogation, or naming a third party additionally insured are not acceptable or binding on Empire Power Systems, unless accepted and confirmed in writing by an officer of Empire Power Systems at its Phoenix division office.
5j.1

EMPIRE POWER SYSTEMS HQ
840 N. 43rd Ave
Phoenix, AZ 85009
A Division of Empire Southwest,LLC
840 N. 43rd Avenue Phoenix, AZ 85009 • PO Box 2985 Phoenix, AZ 85062-2985 • 602.333.5600 • empire-cat.com FEIN: 86-0894087
Remittance Address: PO Box 842381
Los Angeles, CA 90084-2381 AZ Contractors License ROC267407 E) Unless agreed to in writing, Empire Power Systems will not accept purchase orders which:
➢ Require Empire Power Systems to pay any and all legal expenses for the purchaser in the event of a dispute ➢ Require that Empire Power Systems be responsible for design work and/or guarantee that a performance standard for a system be met
➢ Require completion and acceptance of the project by the owner before payment F) There will be a 25% of order cancellation fee for any orders cancelled, once placed and accepted by Empire Power Systems.

G) Empire Power Systems’ standard and extended terms and conditions are included in the quotation and hereby become part of this quotation. These same terms need to be noted on any purchase order received by Empire Power Systems in order to process your order.

H) Empire Power Systems will not be responsible for any labor or material charges by others associated with the start-up and installation of this equipment unless previously agreed upon, in writing by Empire Power Systems.

I) Empire Power Systems is a supplier of materials and related services and not a contractor. Retention is not acceptable.

J) Credit is subject to Empire Power Systems, approval at its sole discretion. This quote in no way constitutes approval of credit.

K) Empire Southwest LLC has entered a like-kind exchange (LKE) program. If the equipment described herein qualifies and is purchased, notice is hereby given that Empire Southwest LLC will assign its rights under the sales contract to Empire Exchange LLC including, if applicable, the right to purchase any trade-in property. If this contract is assigned to Empire Exchange LLC sales proceeds must be remitted according to the invoice rendered.

L) Sales payments are due Net 10; all others Net 30. Unless otherwise agreed in writing by a corporate officer of Empire Southwest, LLC (“Empire”), the purchase of goods (including, but not limited to, new and used equipment, attachments, parts and technology) or services from Empire will be governed solely by Empire’s Terms and Conditions of Sales and Service (the “Terms”), which are available at www.empire-cat.com/termsandconditions or such other successor website at which Empire posts its Terms from time to time. A hard copy of the Terms is available upon written request to terms.conditions@empirecat.com. Empire’s Terms are hereby incorporated by reference into this document and all other documents related to your purchase of goods or services from Empire. By purchasing goods or services from Empire, you agree to be bound by Empire’s Terms.

Terms and conditions of this quotation govern over any conflict between this document and customer’s purchase order or other document.
5j.1
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City of Brawley, Finance Dept.
400 Main Street
Brawley, CA 92227
760-344-8941

SELECT OR SOLE SOURCE JUSTIFICATION FORM
Complete responses must be provided for all of the following items.

Vendor name Empire Southwest LLC
Amount of purchase $ 79,250.00

THE PURCHASE REQUEST IS RESTRICTED TO ONE VENDOR FOR THE REASONS STATED BELOW:

1. Why is the purchase of goods or services restricted to this vendor? • Existing generator is from the same manufacture as the new unit and compatible with existing connections. Empire Southwest manufactures and services those types of backup generator units.

2. What market research was conducted to substantiate no competition, including evaluation of other items considered?
Imperial County Air Pollution Control District authorized the replacement of the existing unit with a newer model based on the manufacturer’s specifications.

PRICE ANALYSIS:

3. How was the price offered determined to be fair and reasonable? Backup generator unit is manufactured by Empire and is consider Sole Source to obtain this equipment.

Prepared By ________________________ ___________
Omar Balderas- Assistant Chief WTP Signature Date Signed Approved By ________________________ ___________
Rebecca Terrazas-Baxter Signature Date Signed
Select/Sole Source purchases may be made in a non-competitive manner only when in the best interest of the City and when the price is considered reasonable. Attach this form and other supporting documentsif available, to the purchase Requisition.

Sole or Select Source: Defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements.

The requesting department is responsible for supplying written justification, approved by the department director or designee with signing authority for these purchases. 5j.3
City of Brawley
City Council
June 16, 2026
Agenda Item No 5k

STAFF REPORT
To: City Council
From: Ana Gutierrez, Acting Public Works Operations Manager Prepared by: Ana Gutierrez/Juan Manuel Cabrera, Acting PW Operations Manager/Interim Lead/Senior Engineer
Subject: Authorize Change Order No. 1 to the Traffic Signal Synchronization & Intelligent Transportation System project.

RECOMMENDATION:

Authorize Balancing Change Order No. 1 to Contract No. 2025-03, Traffic Signal Synchronization & Intelligent Transportation System Project, in the amount of $3,092.45, and authorize the City Manager to execute all related documentation.

BACKGROUND INFORMATION:

On April 15, 2025, the City awarded Contract No. 2025-03 to HMS Construction, Inc. for the Traffic Signal Synchronization & Intelligent Transportation System (ITS) Project in the amount of $975,000.00, with an approved contingency f $146,250.00 for unforeseen conditions for a total amount of $1,121,250.00.

The (ITS) Project included modifications to the traffic signals at the intersections of Main Street and 3rd Street and Main Street and 6th Street. The project improvements consisted of installing new fiber optic cable along Main Street, upgraded traffic signal equipment, and new traffic signal controller cabinets at both intersections.

During construction, adjustments were necessary to account for differences between estimated and actual quantities of work performed, as well as field conditions encountered during installation. Such adjustments are common in transportation infrastructure projects and are reconciled through balancing change orders upon completion of the work.

Balancing Change Order No. 1 consists of the following adjustments:
• Increase of $11,393.14 for additional work performed Traffic Signal Modification. • Increase of $9,241.36 for material substitutions and the Install of a CCTV System Complete. • Credit of $17,542.05 to the City for bid item work reduction.

The net result of these adjustments is an increase of $3,092.45 to the contract, bringing the final contract amount to $978,092.45.
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The approved project contingency is sufficient to cover the additional cost associated with this balancing change order. No additional project funding is required.

Approval of Balancing Change Order No. 1 will reconcile the final quantities and costs associated with the project and allow for the final project to be closed out.

FISCAL IMPACT:

Funding for Balancing Change Order No. 1, in the amount of $3,092.45, is available within the approved project contingency budget for the Traffic Signal Synchronization & Intelligent Transportation System Project. No additional appropriation is required.

ALTERNATIVES:

None at this time.

ATTACHMENTS:

1. Change Order

2. Proposal Backup for Change Order
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
Juan Manuel Cabrera, Interim Lead/Senior Engineer, ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 Silvia Luna, Finance Director Approved - 6/12/2026
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CONTRACT CHANGE ORDER

Page 1 of 2 ends

City of Brawley
Public Works Department
Date: June 16, 2026 Project Name: Traffic Signal Synchronization & Intelligent Transportation System
To: HMS Construction, Inc. Contractor: HMC Construction, Inc. 2885 Scott Street
Vista, CA 92081 Contract No.: 2025-03
Change No. 1
Attn. : Victoria Catellones, Project Manager
Subject: Various items
Description and Justification of Change in Scope:
(1) Balancing Change Order for various items.

Cost Estimate for the Above:

Schedule A
Item Description Qty Unit
Unit
Price Total
20 & 21
Main St & 6th St:
- Furnish and Install loop detector for eastbound
approach [Qty 10]
- Splice loops [Qty 28]
Main St & 3rd St:
- Splice loops [Qty 30]
1 LS $ 11,393.14 $ 11,393.14
D1&D2
Product/material (CCTV Camera) change for Bid
Item D1, "Furnish and Install CCTV System
Complete (Main St &
3rd St)" and Bid Item D2, "Furnish and Install
CCTV System Complete (Main St & 6th St)".

Change order costs is for material only. CCTV
camera make / model change:
- Original CCTV camera procured by Contractor
and to be returned: Axis M5526-E
- New CCTV camera: Verkada CP52-512E-HW
1 LS $ 9,241.36 $ 9,241.36
16 Eliminating contractor scope of work associated
with Bid Item 16, " Furnish and Install Layer 3
Switch in Public
Work Facility". Equipment was submitted,
approved and procured prior to this change.

Material unable to be
returned. Contractor to hand over the switch to
City.
1 LS $ (17,542.05) $ (17,542.05)
Subtotal $ 3,092.45
Less 5% retention -$ 154.62
TOTAL AMOUNT OF THIS CHANGE ORDER: $ 2,937.83
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CONTRACT CHANGE ORDER

Page 2 of 2 ends

City of Brawley
Public Works Department
The contractor will be paid the agreed-upon price upon completion of the work. The above list prices include full compensation for all labor, materials tools, and equipment required to complete the work in compliance with plans and original contract specifications and to the satisfaction of the Director of Public Works.

Specifications, where pertinent and not in conflict with the above, shall apply to these changes.

This work's time extension will be deferred. This document will become an amendment to the contract, and all provisions of the contract will apply thereto.

TOTAL ADDITIVE CHANGE: $3,092.45
Current Contract amount: $ 975,000.00
Amount of Change: $ 3,092.45
New Contract amount: $ 978,092.45
CITY OF BRAWLEY:

City: _________________________________________ ______________ Brett Hansen, Construction Manager Date
City: _____________________________________________ ______________ Ana Gutierrez, Acting Public Works Operation Manager Date City: ______________________________________________ _________________ Juan Manuel Cabrera, Interim Lead/Senior Engineer Date
City: _________________________________________ ______________ Rebecca Terrazas-Baxter, City Manager Date
City: ___________________________________ ______________ Silvia Luna, Director of Finance Date
CONTRACTOR:

Accepted By: _____________________________ Date: ______________ Title: ______HMS Construction, Inc.____
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H-=:=>
Construction, /ne. M
s_:) ELECTRICAL AND GENERAL ENGINEER/NG CONTRACTORS
February 11, 2026
HMS Change Oder Ret: 25-2223 01
Ta: City of Brawley / STC Traffic
Attn: Brett Hansen
RE: Traffic Signal Synchronization and ITS Upgrade - City of Brawley Description : Change Order ta lnstall 1 O ea. loop detectors far the East Bound detection at 6th and Main Street, and splice existing loops ta the new DLC.

1.)

2.)
Respectfully,
Exclusions: Night Work, lnspection Fees
HMS Construction, lnc.'s quoted price far the referenced change order request is as fallows:

Description QTY Unit TOTAL
lnstall 10 ea. loop detectors far the East Bound detection at 6th 10 ea and Main Street.

Splice Loops at 3rd and Main [30 ea] and 6th and Main [28 ea.] 58 ea Proposa! Breakdown
Material $ 1,269.45
Labor $ 7,800.00
Equipment $ 4,160.00
Other [Dump Fees, $ 1,040.00
Water, PCMS, [TC]
Total this change - $ 11,393.14
HMS request an additional 3 working day added to the contract to facilitate this work.

This change proposa! is based an the usual cast elements such as labor, materials, and markup and does nat include any amount far impacts such as interference, disruptions, rescheduling, change in the sequence of work, delays andi or associated acceleration. We expressly reserve the right ta submit aur request far any of these items should we be faced with performing work under any of these conditions.

This quote is valid far ..2Q._ calendar days from the above date and void thereafter. AII work affected by either the acceptance or rejection of the enclosed change order quotation is an hold pending notification.

Robert Jones
Vice President
HMS Construction lnc.
760-727 -9808
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iD
M
s___:) Construction, /ne.

ELECTRICAL AND GENERAL ENGINEERING CONTRACTORS
January 21, 2026
HMS Change Oder Rei: 25-2223.06
To: City of Brawley / STC Traffic
Attn: Brett Hansen
RE: Traffic Signal Synchronization and ITS Upgrade - City of Brawley

1.)
Respectfully,
Description : Cosi of Material increase for Schedule of Values Bid ltem 27 and Bid ltem 28 - CCTV Camera Equipment Change Request
Exclusions: Night Work, lnspection Fees
HMS Construction, lnc.'s quoted price for the referenced change order request is as follows:

Description Unit Unit Cost TOTAL
CCTV Camera Change [Material Only] 2 ea $ 5,192.57 $ 10,385.14 CCTV [Axis] Restocking Fee 2 ea $ (991 .95) $ (1 ,983.90) ADD - CCTV Material Change $ 4,200.62 $ 8,401.24
HMS Markup 10% $ 840.12
COST OF CHANGE $ 9,241.36
Lead Time on CCTV Camera Equipment is 7 to 10 days following the submittal approval. This time is not included in request for additional working days.

HMS request an additional 3 working day added to the contract to facilitate this work.

This change proposa! is based on the usual cost elements such as labor, materials, and marl<:up and does not include any amount for impacts such as interference, disruptions, rescheduling, change in the sequence of work, delays andi or associated acceleration. We expressly reserve the right to submit our request for any of these items should we be faced with performing worl<: under any of these conditions .

This quote is valid for ..2Q__ calendar days from the above date and void thereafter. AII work affected by either the acceptance or rejection of the enclosed change order quotation is on hold pending notification.

Victoria Castellones
HMS Construction, lnc.

Project Manager
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H=:>
M
s_::)
January 21, 2026
Construction, /ne.

ELECTRICAL AND GENERAL ENGINEERING CONTRACTORS
HMS Change Oder Ret: 25-2223 07
To: City of Brawley / STC Traffic
Attn: Bret! Hansen
RE: Traffic Signal Synchronization and ITS Upgrade - City of Brawley Description: Layer 3 Full Gigabit managed Ethenet Switch. Deliver lo the City of Brawley. [Bid ltem 16] Exclusions: Night Work, lnspection Fees
HMS Construction, lnc.'s quoted price for the referenced change order request is as follows:

Description Unit Cost

1.) Layer 3 Full Gigabit Swtich ea $ 5,895.61 $
Crosstown Material Markup 15% $
$
HMS Markup 10% $
Total Cast Due on Bid ltem 16 $
Bid ltem 16 - Schedule ofValues ea $
Adjusted Schedule ofValue amount for Bid ltem 16 $
Material to be delivered to City of Brawley.

HMS request an additional O working day added to the contract to facilitate this work. 5,895.61
884.34
6,779.95
678.00
7,457.95
25,000.00
(17,542.05)
This change proposa! is based on the usual cosi elements such as labor, materials, and markup and does not include any amount far impacts such as interference, disruptions, rescheduling, change in the sequence of work, delays andi or associated acceleration. We expressly reserve the right to submit our request for any of these items should we be faced with performing work under any of these conditions.

Respectfully,
This quote is valid for _:m_ calendar days from the above date and void thereafter. AII work affected by either the acceptance or rejection of the enclosed change order quotation is on hold pending notification.

Victoria Castellones
HMS Construction, lnc.

Project Manager
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City of Brawley
City Council
June 16, 2026
Agenda Item No 5l

STAFF REPORT
To: City Council
From: Ana Gutierrez, Acting Public Works & Operations Manager Prepared by: Ana Gutierrez, Acting Public Works & Operations Manager Subject: Award Best Avenue Improvements Project to Rove Engineering.

RECOMMENDATION:

Award Specification No. 2025-12 Best Avenue Improvements Project from Main Street to Jones Street to Rove Engineering for an amount of $1,099,778.30 and authorize a 15% contingency in an amount of $164,966.74 for a total amount of $1,264,745.04 and authorize the City Manager to execute all documentation concerning this project.

BACKGROUND INFORMATION:

The City receives monthly revenues from the Road Repair and Accountability Act of 2017, commonly known as Senate Bill 1 (SB 1). The SB 1 Road Maintenance and Rehabilitation Program (RMRP) was established to address deferred maintenance on state and local roadway systems. The City utilizes these gas tax revenues to fund roadway maintenance and rehabilitation projects throughout the community.

SB 1 revenues have been accumulated over the past three years to fund the rehabilitation of Best Avenue from Main Street to Jones Street. The proposed improvements include cold milling of the through lanes and shoulder areas, placement of a hot mix asphalt leveling course, application of an Asphalt Rubber Aggregate Membrane (ARAM), and installation of Asphalt Rubber Hot Mix (ARHM).

Additional improvements include adjusting water valves and manholes with new concrete collars, pavement striping, pavement markings, and pavement markers.

On April 29, 2026, the Engineering Division advertised the project plans and specifications. Bid openings were conducted on June 2, 2026, and the City received four responsive bids as follows:

Rove Engineering, Inc.

El Centro, CA $1,099,778.30
Vance Corporation
Beaumont, CA $1,293,713.60
Pavement Coating, Co.

Jurupa Valley, CA $1,332,777.00
Hazard Construction, Inc.
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Lakeside, CA $1,374,902.00
Staff reviewed all bids for responsiveness, accuracy, and completeness and verified that Rove Engineering Inc. possesses the required licenses, bonding capacity, and documentation necessary to perform the work. Rove Engineering, Inc. was determined to be the lowest responsive and responsible bidder.

Staff is also requesting authorization for a 15% contingency in the amount of $164,966.74, bringing the total authorized project amount to $1,264,745.04. The contingency will provide flexibility to address unforeseen field conditions, quantity adjustments, or other construction-related issues that may arise during the course of the project without causing delays.

Approval of this contract will allow the City to proceed with critical roadway improvements that will extend pavement life, improve roadway safety, enhance ride quality, and preserve transportation infrastructure for residents and businesses.

The local bidding preference factor was evaluated and did not affect the determination of the lowest responsive bidder.

FISCAL IMPACT:

The project is included in the FY 2025/26 Capital Improvement Budget under Project No. 2025-13.

The project includes various funding sources, such as SB 1 and Measure D. The total project budget is $2.6 million, which covers the different phases of design and construction.

At this stage, no additional funding allocations are required.

All costs associated with this contract shall be tracked under Project Code 2025-13.

ALTERNATIVES:

None at this time.

ATTACHMENTS:

1. Bid Results Summary
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 Silvia Luna, Finance Director Approved - 6/12/2026
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Item No. QTY Unit of Mesure Item Description Unit Price TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 1 LS Mobilization and Demobilization, Clearing & Grubbing $ 95,000.00 $ 95,000.00 $ 47,240 $ 47,240.00 $ 85,000.00 $ 85,000.00 $ 137,000.00 $ 137,000.00 2 2 EA Surveying & Staking - Reset Monument Well w/New
Concrete Collar $ 3,400.00 $ 6,800.00 $ 8,901.00 $ 17,802.00 $ 3,000.00 $ 6,000.00 $ 1,500.00 $ 3,000.00 3 1 LS Traffic Control, Public Safety, and Notificaation $ 32,775.00 $ 32,775.00 $ 21,190.00 $ 21,190.00 $ 113,378.50 $ 113,378.50 $ 144,000.00 $ 144,000.00 4 1 LS Water Pollution Control $ 5,450.00 $ 5,450.00 $ 7,973.00 $ 7,973.00 $ 2,500.00 $ 2,500.00 $ 10,000.00 $ 10,000.00 5 258,520 SF 2.0" COLD Mill at Best Avenue $ 0.19 $ 49,118.80 $ 0.28 $ 72,385.60 $ 0.30 $ 77,556.00 $ 0.35 $ 90,482.00 6 1,200 TON Asphalt Concrete Leveling Course With 3/8" HMA (0.75" Thick) Best Avenue $ 166.60 $ 199,920.00 $ 177.00 $ 212,400.00 $ 210.00 $ 252,000.00 $ 170.00 $ 204,000.00 7 1,940 TON Asphalt-Rubber Hot Mix - Gap Graded (ARHM-GG) - (per plan) $ 180.10 $ 349,394.00 $ 214.00 $ 415,160.00 $ 215.00 $ 417,100.00 $ 205.00 $ 397,700.00 8 28,390 SY Asphalt-Rubber and Aggregate Membrane (Aram) Surfacing and Interlayer $ 8.45 $ 239,895.50 $ 12.00 $ 340,680.00 $ 7.75 $ 220,022.50 $ 8.00 $ 227,120.00 9 1 LS Striping, Pavmenet Markings, and Markers $ 40,150.00 $ 40,150.00 $ 38,817.00 $ 38,817.00 $ 36,750.00 $ 36,750.00 $ 34,000.00 $ 34,000.00 10 24 EA Double Adjust Water Valve Can w/New Concrete
Collar Best Avenue $ 975.00 $ 23,400.00 $ 3,234.00 $ 77,616.00 $ 2,280.00 $ 54,720.00 $ 2,400.00 $ 57,600.00 11 25 EA Double Adjust Sewre/Storm Drain Manhole w/New
Concrete Collar Best Avenue $ 2,315.00 $ 57,875.00 $ 1,698.00 $ 42,450.00 $ 2,710.00 $ 67,750.00 $ 2,800.00 $ 70,000.00 $ 1,099,778.30 $ 1,293,713.60 $ 1,332,777.00 $ 1,374,902.00 City of Brawley Bid Results
Best Avenue Improvements from Main Street to Jones Street Specification No. 2025-12 Bid Opening: June 2, 2026 @ 2:00 PM Rove Engineering Vance Corporation Pavement Coating Co Hazard Construction

TOTAL TOTAL TOTAL TOTAL
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City of Brawley
City Council
June 16, 2026
Agenda Item No 5m

STAFF REPORT
To: City Council
From: Denise Garcia, Special Projects Manager
Prepared by: Denise Garcia, Special Projects Manager
Subject: Adopt Resolution 2026-30 Authorizing the Acceptance of an Additional $14,387 in Grant Funding from the Imperial Irrigation District for the 2026 GLOW LED Light Grant Program and Approve the Corresponding Budget Amendment as necessary.

RECOMMENDATION:

Adopt Resolution 2026-30 authorizing the acceptance of an additional $14,387 in grant funding from the Imperial Irrigation District for the 2026 GLOW LED Light Grant Program and approve the corresponding budget amendment as necessary.

BACKGROUND INFORMATION:

On June 2, 2026, the City Council adopted Resolution 2026-17 approving the acceptance of $18,500 in grant funding from the Imperial Irrigation District 2026 GLOW LED Light Grant program to support the Lion Center Aquatic Complex lighting upgrades.

Since that time, the I.I.D. has offered an additional $14,387 to fund the original scope of work submitted with the grant application totaling $32,887.00. The original scope of work included lighting upgrades to Alyce Gereaux Basketball Courts and Scott Pace Basketball & Volleyball Courts. The additional funds will now allow the Parks and Recreation department to replace existing lights with LED energy-efficient lights at both facilities. This expansion aligns with the original project goals and will increase the GLOW Grant program’s impact on the community.

FISCAL IMPACT:

This project, in part, has been included in the adopted FY 2025/26 Capital Improvement Budget.

However, a budget amendment is necessary to recognize the additional grant revenue and appropriate the corresponding expenditures as follows:
101-521.000-430.403 – Revenue: $14,387
101-521.000-800.300 – Expenditures: $14,387
All revenues and expenditures associated with this project will be tracked under Project Code 2025- 41 within the Recreation Department General Fund budget.

The GLOW Grant Award does not require a City match; therefore, the grant will fully fund 100% of the project-related costs. Approval of this item will result in no net fiscal impact to the General Fund, as all project costs are fully offset by grant funding.
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ALTERNATIVES:

Council may elect not to accept the additional grant award funds from IID, and staff would need to seek other funding sources for LED light fixtures at these locations.

ATTACHMENTS:

1. 2026-30 Resolution

2. Award Letter
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 6/12/2026
Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 5m
RESOLUTION 2026-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRAWLEY, CALIFORNIA ACCEPTING AN ADDITIONAL AWARD IN THE AMOUNT OF $14,387 FROM THE IMPERIAL IRRIGATION DISTRICT FOR THE 2026 GLOW (GREEN LIGHTING FOR OUTDOOR WELLNESS) PUBLIC SPORTS COMPLEX LED

LIGHTING GRANT PROGRAM
WHEREAS, the Imperial Irrigation District 2026 GLOW – Green Lighting for Outdoor Wellness program is designed to provide funding for local governments, school districts and non-profit organizations to upgrade outdated sports complex lighting to high-efficient LED systems; and WHEREAS, City Parks Staff identified the Alyce Gereaux Basketball Courts and the Scott Pace Basketball Courts and Volleyball Courts as eligible project sites; and WHEREAS, the Imperial Irrigation District has approved additional grant funding in the amount of $14,387 for the City’s 2026 GLOW Grant application; and WHEREAS, the City will receive 50% of the funding upon acceptance of the award and the remaining 50% of funding at project completion; and
WHEREAS, the City Council supports the Imperial Irrigation District’s energy-savings enhancements and energy consumption reduction initiatives and finds that it is in the best interest of the City’s fiscal well-being; and
WHEREAS, residents will benefit from lighting upgrades that create safe and secure sports complexes for our community to participate in healthy activity-based events; and

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF BRAWLEY, CALIFORNIA, DETERMINES AND ORDERS AS FOLLOWS:

1. That the City of Brawley hereby accepts additional grant funds in the amount of $14,387.

APPROVED, PASSED AND ADOPTED at a regular meeting of the Brawley City Council held on June 16, 2026, by the following vote:

AYES:

NAYES:

ABSTAIN:

ABSENT:

CITY OF BRAWLEY, CALIFORNIA
___________________________
J.J. Galvan, Mayor
ATTEST:
____________________________
Ana Gutierrez, City Clerk
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STATE OF CALIFORNIA

COUNTY OF IMPERIAL

CITY OF BRAWLEY
I, ANA GUTIERREZ, City Clerk of the City of Brawley, California, DO HEREBY CERTIFY that the foregoing Resolution No. 2026-30 was passed and adopted by the City Council of the City of Brawley, California, at a regular meeting held on the 16th day of June and that it was so adopted by the following roll call vote: m/s/c
AYES:

NAYES:

ABSTAIN:

ABSENT:

DATED: June 16, 2026 ___________________________
Ana Gutierrez, City Clerk
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June 12, 2026
City of Brawley
Attn: Denisse Garcia
Subject: IID 2026 GLOW – (Green Lighting for Outdoor Wellness) ADDITIONAL FUNDING OPPORTUNITY Reservation Confirmation, City of Brawley – 383 Main St., Brawley, CA 92227
Congratulations! The Imperial Irrigation District is pleased to announce an additional funding opportunity for the GLOW – (Green Lighting for Outdoor Wellness) program. Your agency is eligible to receive additional funding in a complementary amount of $14,387.30 to match your original total grant request of $32,887.30 for LED Lighting needs at Lion Center Aquatic Complex, Alyce Gereaux basketball courts and Scott Pace basketball & volleyball courts.

As defined in the original program guidelines, all projects must be completed within the 2026 calendar year, no exceptions. Installations and supporting closeout documents must be completed and submitted by December 08, 2026.

If, for any reason, your institution cannot meet the hard deadline or has already addressed all needs within an updated scope of work / grant funding, please notify IID by email no later than Wednesday, June 17, 2026 (COB), so that funds can be reassigned to other applicants.

The milestone document requirements will still be enforced, which shall include a scope of work, project schedule, and any one of the following: a purchase order or an official notice from the district accepting the funds.

All documentation shall be submitted via email at [email protected]. If electronic submittal is not an option, please contact IID at (760) 482 – 3306.

Sincerely,
Armando Aguilar
Public Benefits Program Specialist
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City of Brawley
City Council
June 16, 2026
Agenda Item No 5n

STAFF REPORT
To: City Council
From: Emmet Fried, Assistant to the City Manager
Prepared by: Emmet Fried, Assistant to the City Manager Subject: Proclamation Declaring June 2026 as Men’s Mental Health Month; Ceremonial Reading and Presentation Deferred
RECOMMENDATION:

Adopt the Proclamation Declaring June 2026 as Men’s Mental Health Month.

BACKGROUND INFORMATION:

The Rotary Club of Calexico contacted the City requesting formal recognition of Men’s Mental Health Month in June 2026. The proclamation supports regional and statewide efforts to raise awareness of men’s mental health challenges and promote access to supportive resources.

The formal reading and presentation of the proclamation will occur at a later date in conjunction with a related community event.

FISCAL IMPACT:

None.

ALTERNATIVES:

1. Take no action — The Council may decline to adopt the proclamation.

2. Provide alternative direction to staff — The Council may request revisions or bring the item back at a later date.

ATTACHMENTS:

1. Draft Proclamation – Men’s Mental Health Month (June 2026) REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 Silvia Luna, Finance Director Approved - 6/12/2026
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CITY OF BRAWLEY

PROCLAMATION
DECLARING JUNE 2026 AS MEN’S MENTAL HEALTH MONTH
WHEREAS, mental health is an essential component of overall health and well-being, affecting individuals, families, workplaces, and communities; and WHEREAS, men of all ages experience mental health challenges, including depression, anxiety, substance use disorders, and other conditions that can impact their quality of life and ability to thrive; and
WHEREAS, creating supportive environments that normalize conversations about emotional well‑being helps men feel more comfortable seeking the care and resources they need; and
WHEREAS, encouraging awareness, education, prevention, and access to mental health resources can help reduce stigma and empower men to seek assistance when needed; and WHEREAS, suicide remains a serious public health concern, and men are affected at disproportionately high rates, underscoring the importance of awareness, early support, and community connection; and
WHEREAS, Men’s Mental Health Month serves as an opportunity to raise awareness, promote understanding, encourage healthy coping strategies, and recognize the importance of supporting the mental wellness of men and boys throughout our community; and WHEREAS, the City of Brawley recognizes the dedication of mental health professionals, community organizations, advocates, families, and individuals who work tirelessly to improve mental health outcomes and provide support to those in need.

NOW, THEREFORE, BE IT PROCLAIMED, that I, JJ Galvan, Mayor of the City of Brawley, along with the City Council of the City of Brawley, hereby declare the month of June 2026 as Men’s Mental Health Month in the City of Brawley and encourages all residents to promote awareness, support mental wellness initiatives, foster open dialogue, and help build a community where seeking mental health care is viewed as a sign of strength and resilience.

BE IT FURTHER PROCLAIMED that the City Council encourages residents, businesses, schools, healthcare providers, faith-based organizations, and community groups to join in recognizing Men’s Mental Health Month through education, outreach, and efforts that support the well-being of men and boys in our community.

In witness whereof, I have hereunto set my hand and caused the Seal of the City of Brawley to be fixed on this 16th day of June 2026.
5n.1
City of Brawley
City Council
June 16, 2026
Agenda Item No 6a

STAFF REPORT
To: City Council
From: Silvia Luna, Finance Director
Prepared by: Silvia Luna, Finance Director
Subject: Resolution Authorizing and Approving Interim Expenditures Prior to Adoption of the FY 2026-27 Operating and Capital Improvement Budget (REGULAR) RECOMMENDATION:

Adopt Resolution No. 2026-25 authorizing interim expenditures at the levels established by the approved Fiscal Year 2025–26 Budget to allow for the continued payment of routine and necessary operating expenses, including payroll, benefits, utilities, vendor commitments, contractual obligations, and essential service costs, until the FY 2026–27 Operating and Capital Budget is adopted.

BACKGROUND INFORMATION:

Each year, the City Council adopts an annual budget that serves as the City’s financial plan for the fiscal year. The current FY 2025–26 Budget covers the period from July 1, 2025, through June 30, 2026.

The City’s annual budget is typically presented to the City Council and the public through budget study sessions and public hearings prior to adoption and before the beginning of the new fiscal year on July

1. However, due to ongoing labor negotiations and the need to further refine revenue estimates, salary and benefit assumptions, operating needs, and capital priorities, additional time is needed to complete the FY 2026–27 budget process.

To ensure the uninterrupted delivery of essential public services, including public safety, water distribution, sewer collection, utility billing, payroll processing, and other core City operations, City Council authorization is needed to allow interim expenditures after the close of the current fiscal year and before formal adoption of the FY 2026–27 Budget.

Without this authorization, the City may be unable to timely process payroll, benefits, vendor payments, and other financial obligations necessary to maintain City operations. This could result in disruptions to essential services and administrative operations.

Approval of this resolution will allow the City to continue routine and necessary expenditures at FY 2025–26 approved budget levels on an interim basis while staff, the City Council, and the public continue the FY 2026–27 budget development process. This action does not approve new programs, new capital projects, or expenditures outside routine operations unless otherwise previously authorized by the City Council.
6a
Staff recommends that the City Council adopt Resolution No. 2026-25 authorizing interim expenditures at FY 2025–26 approved budget levels until the FY 2026–27 Operating and Capital Budget is formally adopted.

FISCAL IMPACT:

Interim expenditures will be limited to the levels established by the approved FY 2025–26 Budget and will be used only for routine and necessary operating expenses, including payroll, benefits, utilities, vendor commitments, contractual obligations, and essential service costs.

This action does not approve additional spending, new programs, or new capital projects. It authorizes the temporary continuation of regular operational expenses until the FY 2026–27 Operating and Capital Budget is adopted.

ALTERNATIVES:

The City Council may choose not to approve the resolution authorizing interim expenditures. If the resolution is not approved, the City may be unable to process payroll, benefits, vendor payments, and other financial obligations after June 30, 2026, until the FY 2026–27 Budget is adopted. This may result in disruption to City services and operations.

ATTACHMENTS:

1. 1. Reso2026-25 Authorization and Approval of Interim Expenditures prior adoption of the FY2026-27 Budget
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 Silvia Luna, Finance Director Approved - 6/12/2026
6a
RESOLUTION NO. 2026-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRAWLEY, CALIFORNIA, AUTHORIZING INTERIM EXPENDITURES PRIOR TO ADOPTION OF THE FISCAL YEAR 2026–2027 OPERATING AND CAPITAL

IMPROVEMENT BUDGET
WHEREAS, the City Council of the City of Brawley adopts an annual budget that serves as the City’s financial plan for each fiscal year; and
WHEREAS, the City’s Fiscal Year 2025–2026 Budget covers the period beginning July 1, 2025, and ending June 30, 2026; and
WHEREAS, the City is currently in the process of preparing the Fiscal Year 2026–2027 Operating and Capital Budget; and
WHEREAS, additional time is needed to complete the Fiscal Year 2026–2027 budget process due to ongoing labor negotiations, refinement of revenue and expenditure estimates, salary and benefit assumptions, operating needs, capital priorities, and continued review by City staff, the City Council, and the public; and
WHEREAS, the City must continue to provide essential public services after June 30, 2026, including but not limited to public safety, water distribution, sewer collection, utility billing, payroll processing, administrative services, and other core City operations; and WHEREAS, without interim expenditure authority, the City may be unable to timely process payroll, benefits, vendor payments, contractual obligations, utilities, and other necessary operating expenses after the close of the current fiscal year and prior to formal adoption of the Fiscal Year 2026– 2027 Budget; and
WHEREAS, the City Council desires to authorize interim expenditures at the levels established by the approved Fiscal Year 2025–2026 Budget to ensure continuity of City operations and uninterrupted delivery of essential services until the Fiscal Year 2026–2027 Operating and Capital Budget is formally adopted.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brawley as follows:

Section 1. Recitals.

The City Council finds that the above recitals are true and correct and are incorporated herein by this reference.

Section 2. Interim Expenditure Authority.

The City Council hereby authorizes the City Manager, Finance Director, and their designees to make interim expenditures beginning July 1, 2026, at levels not to exceed the appropriations established by the approved Fiscal Year 2025–2026 Budget, until the Fiscal Year 2026–2027 Operating and Capital Budget is formally adopted by the City Council.

Section 3. Authorized Expenditures.

Interim expenditures authorized under this Resolution shall be limited to routine and necessary 6a.1
operating expenses required to maintain City operations and essential services, including but not limited to:

1. Payroll and employee benefits;

2. Utilities and facility-related costs;

3. Vendor payments;

4. Contractual obligations;

5. Debt service and legally required payments;

6. Insurance, risk management, and claims-related obligations;

7. Supplies, services, and operating costs necessary for continuity of City services; and

8. Other routine expenditures are necessary to maintain public services and City operations.

Section 4. Limitation on New Spending.

This Resolution does not authorize new programs, new positions, new capital projects, or expenditures outside routine and necessary operations unless separately approved by the City Council or otherwise previously authorized.

Section 5. Budgetary Control.

All expenditures made pursuant to this Resolution shall be subject to available funding, applicable City purchasing policies, internal controls, and review by the Finance Department.

Section 6. Duration.

The authority granted by this Resolution shall remain in effect until the City Council adopts the Fiscal Year 2026–2027 Operating and Capital Improvement Budget, unless earlier modified or terminated by the City Council.

Section 7. Effective Date.

This Resolution shall take effect immediately upon its adoption.

APPROVED, PASSED, AND ADOPTED at a regular meeting held on the 16th day of June 2026.

CITY OF BRAWLEY, CALIFORNIA
____________________________
JJ Galvan, Mayor
ATTEST:
__________________________
Ana Gutierrez, City Clerk
6a.1

STATE OF CALIFORNIA

COUNTY OF IMPERIAL

CITY OF BRAWLEY
I, Ana Gutierrez, City Clerk of the City of Brawley, California, DO HEREBY CERTIFY that the foregoing Resolution No. 2026-25 was passed and adopted by the City Council of the City of Brawley, California, at a regular meeting held on the 16th day of June 2026, and that it was so adopted by the following roll call vote: m/s/c
AYES:

NAYES:

ABSTAIN:

ABSENT:

DATED: June 16, 2026 __ _ ____________
Ana Gutierrez, City Clerk
6a.1
City of Brawley
City Council
June 16, 2026
Agenda Item No 6b

STAFF REPORT
To: City Council
From: William Smerdon, City Attorney
Prepared by: William Smerdon, City Attorney
Subject: Resolution Directing Staff to Amend the Zoning Ordinance to Address Large‑Scale Data Centers and Related Supporting Infrastructure RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2026‑29, directing staff to prepare amendments to the City’s Zoning Ordinance to effectively regulate large‑scale data centers and related supporting infrastructure.

BACKGROUND INFORMATION:

At the June 2, 2026 City Council meeting, the Council considered Proposed Ordinance No. 2026‑03, which would have imposed a temporary moratorium on the development of large‑scale data centers and related supporting infrastructure while the City reviewed and updated its zoning regulations.

After discussion, motion, and vote of 3-2, the City Council directed staff to remove the moratorium provisions and return instead with an item that:
• Confirms the Council’s commitment to updating the zoning ordinance, • Ensures that any proposed large-scale data center project undergoes a transparent process, • Requires public input, and
• Ensures full compliance with applicable environmental protection laws.

Because an ordinance is not required merely to direct staff to complete zoning amendments, staff prepared Resolution No. 2026‑29 as the appropriate mechanism to implement Council’s direction.

The resolution:
• States that the current zoning ordinance is insufficient to regulate large‑scale data centers and related supporting infrastructure,
• Directs staff to make zoning amendments a top priority, and • Authorizes the City Manager to engage consultants as necessary within spending authority.

Resolution No. 2026‑29 accurately reflects the Council’s direction to remove moratorium language and instead direct staff to prioritize drafting zoning ordinance amendments addressing large‑scale data centers and related supporting infrastructure. Adoption will allow this work to begin immediately and ensure that the City is prepared to thoughtfully and transparently evaluate any such proposals.

FISCAL IMPACT:
6b
There will be fiscal impacts associated with staff time, City Attorney services, and any consultants engaged to assist with the zoning ordinance update. The cost is not yet determined and would be brought back for Council approval if consultant contracts exceed the City Manager’s spending authority.

ALTERNATIVES:

1. Adopt Resolution No. 2026‑29 as presented. This implements the direction the Council provided on June 2, 2026.

2. Direct staff to revise the resolution.

3. Not adopt Resolution No. 2026-29 as presented.

4. Reconsider a moratorium approach.

ATTACHMENTS:

1. 2026-29 Resolution
REPORT COORDINATED WITH (other than person preparing the staff report):

Staff, Title or Consultant, Agency
, , ,
REPORT APPROVAL(S):

Staff, Title or Consultant, Agency Status – Date of Status Silvia Luna, Finance Director Approved - 6/12/2026
Rebecca Terrazas-Baxter, City Manager Approved - 6/12/2026 6b
RESOLUTION NO. 2026-29

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRAWLEY, CALIFORNIA, DIRECTING STAFF TO

AMEND THE ZONING ORDINANCE TO ADDRESS LARGE-SCALE DATA CENTERS AND RELATED

SUPPORTING INFRASTRUCTURE IN THE CITY OF BRAWLEY
WHEREAS, The City Council finds that the City’s current zoning ordinance is not adequate to deal with the development of large-scale data centers and related supporting infrastructure; WHEREAS, the City Council previously considered Proposed Ordinance No. 2026-03, which would have imposed a temporary moratorium on the development of large-scale data centers and related supporting infrastructure while the City reviewed and updated its zoning ordinance; WHEREAS, at its meeting of June 2, 2026, the City Council directed staff to remove all moratorium-related provisions from the proposed ordinance and instead return with a resolution directing staff to prioritize amendments to the zoning ordinance to regulate large-scale data centers, and related supporting infrastructure;
WHEREAS, developers have shown interest in locating large-scale data centers and related supporting infrastructure within the Imperial Valley region; and WHEREAS, the City Council is committed to ensuring that any such proposal within the City of Brawley is subject to an open, transparent process that includes public input and complies with all applicable environmental protection laws;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BRAWLEY AS FOLLOWS:

SECTION 1. Staff is hereby directed to make it a top priority to prepare and propose necessary amendments to the Brawley Zoning Ordinance to ensure that and proposed large-scale data center or related supporting infrastructure is governed by clear and appropriate regulations, including but not limited to:
• Establishing clear definitions and classifications;
• Identifying appropriate zoning districts;
• Requiring public hearings and opportunities for public input; • Ensuring full compliance with all applicable environmental protection laws; and • Addressing associated supporting infrastructure including, but not limited to, energy systems, cooling systems, substations, and backup power facilities.

Section 2. To achieve this objective, the City Manager is authorized to engage consultants as necessary, within the limits of the City Manager’s spending authority. If consultant services exceeding that authority are needed, the City Manager may return to the City Council with a recommended agreement for approval.
6b.1
PASSED, APPROVED AND ADOPTED at a regular meeting of the Brawley City Council held on June 16, 2026.

CITY OF BRAWLEY, CALIFORNIA
___________________________
JJ Galvan, Mayor
ATTEST:
___________________________
Ana Gutierrez, City Clerk

STATE OF CALIFORNIA)

COUNTY OF IMPERIAL)

CITY OF BRAWLEY)
I, Ana Gutierrez, City Clerk of the City of Brawley, California, DO HEREBY CERTIFY that the foregoing Resolution No. 2026-29 was passed and adopted by the City Council of the City of Brawley, California, at a regular meeting held on the 16th day of June 2026 and that it was so adopted by the following roll call vote: m/s/c
AYES:

NAYES:

ABSTAIN:

ABSENT:

DATED: June 16, 2026 ___________________________
Ana Gutierrez, City Clerk
6b.1

Brawley City CouncilJune 16, 2026

Brawley City Council
June 16, 2026