BREA CITY COUNCIL
SUCCESSOR AGENCY TO THE
BREA REDEVELOPMENT AGENCY
MEETING
STUDY SESSION
6:1 5 p.m. - Executive Conference Room
Level Three
CALL TO ORDER / ROLL CALL. COUNCIL
Mayor Hupp called the Study Session to order at 6:15 p.m., all Council Members were present : Hupp, Parker, Marick, Vargas, Simonoff
Public Comment
None.
Present
1. 2 Clarify Regular Meeting Topics
Regarding ltem 22 (Approval of MOU Between the City of Brea and the Brea Fire Management Association), city clerk Harris-Neal stated that the fiscal impact information on the agenda is incorrect.
Regarding ltem 16 (April 19, 2A22 City Council Regular Meeting Minutes), Mayor Hupp directed the City Clerk to correct the name of the Brea Chamber of Commerce CEO from Laura to Lacy.
DISCUSSION ITEM
3 Laurel Elementary Traffic Circulation Study
Traffic Engineer Dave Roseman presented a powerpoint that included: the project background, team effort, challenges, quick action recommendations, short{erm recommendations, and long term recommendations.
ln response to Council questions, Traffic Engineer Roseman stated that the proposed crosswalk adds safety and allows better access for teachers who park at the church. He also stated that the Brea olinda unifled school District (BoUSD) did not take a vote on parking plans for Laurel Elementary.
Council and staff discussed drop-off/pick-up for disable students; State approval requirements; public outreach prior to adding a proposed raised crosswalk, alley widening; working with Caltrans; one-way drive-through; right-turn only coming out of the alley; pork chop/delineator; private road on school property; safety; crossing guard; grant funds; and BOUSD'S funding, input, and buy-in.
Council agreed to have staff receive BOUSD input and bring the item back to Council to discuss further before making any decisions.
May 3, 2022
1 MINUTES
MAY 3,2022
4 REPORT
Council Mem ber ReporuRequests
None.
Mayor Hupp adjourned the Study Session at 7:01 p.m.
GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level
Pledge of Allegiance
City Clerk Harris-Neal led the Pledge of Allegiance.
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Presentation
Community Services Manager Carrie Hernandez and Police Captain Phil Rodriguez presented information, the background and a video regarding "Love Brea".
Commendations
Mayor Hupp presented Commendations to Michael Kim and Esther lm for their contributions to City of Brea through their service at the Brea Korea Sister City Association.
Report - Prior Study Session
City Manager Gallardo provided the Prior Study Session Report Community Announcements
Mayor Hupp asked residents to join the city for a day of fun activities at the Fire Department & Public Works Open House, Saturday, May 7, from 10:00 a.m. to 2:00 p.m. at Fire Station 1 and the City Service Center, located on Berry Street, between Lambed Road and Central Avenue. For more information, visit cityofbrea.net
Mayor Pro Tem Parker announced that the Plunge is hosting an Open House on Saturday, May 7 from 9:00 a.m. to 12:00 p.m. Swim instructors will be on-hand conducting swim tests to ensure children are enrolled in the correct class level. Online registration for summer swim classes begins on May 23rd for Brea residents. For more information, please call (714) 990-7103 or visit cityofbrea.neVplunge.
Council Member Marick announced that there is still time to participate in The Tracks at Brea Trail Online Survey. The Community Services Department wants your input on how we can improve our already beautiful Tracks at Brea Trail. The survey closes May 31st, visit cityofbrea.net to take the survey.
Council Member Simonoff announced that May is Older Americans Month, and this year's theme is, "Age My Way." The theme encourages everyone to explore the many ways older adutts can remain in and be involved with their communities" Later this month, a Proclamation will be presented at the Brea Senior Center to celebrate Older Americans Month.
10. May 3,2022
2 CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the General session to order at 7:07 p.m., all council Members were present. lnvocation
Pastor Eric Clausen, Christ Lutheran Church delivered the Invocation.
Council Member Vargas announced that the City's annual slurry seal project is expected to start on May 1oth and 1 1th with crack fill on streets, and conclude with applying slurry on May 16th through the 18th. Affected neighborhoods have received notices and "No Parking" signs will be posted indicating the hours of when streets need to be cleared. Residents will have access to their homes and be able to park in their driveways. Questions on this project can be directed to Doug Martin Contracting at 714-441-0513. To view maps ofthe project areas, visit cityofbrea.net.
11.Mafters from the Audience
Todd Lancaster indicated that a lener was sent by his attorney, urged Council to continue the item for an additional traffic study to be conducted, and asked Council to deny the zone change.
Ted Gribble expressed opposition to the project and noted the last minute change to the project, less parking spaces, and the parking agreemenl between the applicant and Mercury.
Lee Squire expressed support for the Brea Plaza project and provided the Brea police Department with tvvo (2) framed recognition pieces.
12.Response to Public lnquiries - Mayor / City Manager
Community Development Director Jason Killebrew responded to public lnquiries ADMINISTRATIVE ITEMS - This agenda category is for City Councit consideration of a wide variety of topics related to the City's operations. Public comments regarding items in fhls section should be presented during "Matters from the Audience."
13.General Plan Amendment No. 2021-04 and Zone Change No. 2021-02 to change the General Plan land use and Zoning designations of the Brea plaza shopping center, located at 1639 East lmperial Highway, from General Commercial to Mixed Use ll Council Member Vargas recused himself and left his seat at the dais. ln response to council questions, community Development Director Killebrew stated that the city have jurisdiction over some matters related to the project if it is a reliance. He noted that if there are other applications on the property and some items haven,t been completed, and the easement hasn't been extended, the certificate of occupancy will not be provided until everything is resolved. He also noted that the onsite parking requirement is 871 which is part of the conditional use permit.
ln response to Mayor Pro Tem Parker's question, city Attorney Terrence Boga confirmed that Council may proceed with a decision, there is no legal limitation.
Motion was made by Council Member Marick, seconded by Mayor pro Tem parker to approve Ordinance No. 1226, an Ordlnance of the City Council of the City of Brea approving Zone Change No. ZC 2021-02 to change the zoning of the Brea plaza Shopping Center located at 1639 E. lmperial Highway from General Commercial to Mixed Use ll.
AYES: Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Simonofi
Other: Council Member Vargas (RECUSE)
Passed
Itay 3,2022
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15. lntroduce Ordinance Adding Chapter 2.32 to the Brea Municipal Code Relating to Electronic and Paperless Filing of Fair Political Practices Commission campaign Disclosure Statement
City Clerk Harris-Neal reported that California Government Code Section 84615 allows a local agency to adopt an ordinance that may require candidates to flle their statements online or electronically. She noted that she identified a web-based system that will allow electronic filing in compliance with California Government Code Section 84615. The system has a convenient, easy-to-use online tool for managing not only campaign paperwork, but conflict of interest disclosures also. Council, candidates, and staff will have the ease of securely filling out, filing, and amending their conflict of interest disclosure and campaign documents electronically. The electronic system allows positions to be easily and proficiently edited; it will improve accuracy by streamlining forms with built-in bi-annual reviews to help ensure up{o-date versions are always available; it will improve efficiency by utilizing the systems automated communications and built-in safeguards to ensure fewer errors; the system will save money by using less paper; it will automate filer email notifications and letters; allow staff to view and report {iling progress for overall {iling statuses; and lastly, track bi-annual ethlcs trainings.
ln response to Council questions, City Clerk Harris-Neal stated that each campaign treasurer will receive a user-name and password to access the new system. She also noted that there are currently two (2) vendors for electronic campaign filing at this time that don't communicate with each other, requiring Council Members to file more than once to ensure that they have properly filed with the Boards and Committees that they sit on outside of the City of Brea.
Motion was made by Council Member Simonoff, seconded by Council Member Vargas to introduce Ordinance No. 1228, Adding Chapter 2.32 to the Brea Municipal Code Relating to Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statement, by title only, and waive further reading.
AYES: Mayor Hupp, Mayor Pro Tem Parker, Council Member l\ilarick, Council Member Vargas, Council Member Simonoff
Passed
Proposed water and Sewer Fees
Financial Services Manager Faith Madrazo presented a PowerPoint that included: cost of service/rate study process, study and data assumptions, April 1gth Study Session information, water rates-inside City single family residential, water fund balance forecast-both scenarios, sewer capital spending, sewer forecasts, sewer operating fund forecasts, and customer bill impact summary.
ln response to Council questions, Eric Collachia and staff explained that the rate differences in the scenarios will determine how much additional revenue will be provided to meet the ongoing sewer operations as well as capital projects; noted that increasing rates by 3% will put the City in a better place; stated that the City of Brea has a good policy and reserves are appropriate; provided the balance in the water and sewer fund while noting the minimum requirements; clarified that the City will pay for and be charged for water and sewer usage; discussed outreach; added that the public hearing will be July 1gth; and specified how mobile home parks are notifled of rate changes.
Public Works Director Michael Ho expressed confldence with both scenarios noting that scenario 2 will require more work on staffls part.
Council discussed maintenance of the water and sewer systems to minimize emergency situations, reserves comparisons, water conservation efforts not being required at this time, May 3,2022
4 citizen outreach, the enterprise fund, and publishing the public hearing notice with a higher rate but can adopt a lower rate if needed.
CONSENT CALENDAR - Ihe City Council/Successor Agency approves alt Consent Catendar matters with one motion unless Council/Agency or Staff reguests fufther discussion of a panicutar item. ttems of concern regarding Consent Calendar matters should be presented during "Matte$ trom the Audience."
CITY COUNCIL - CONSENT
16.April 19, 2022 City Council Regular Meeting Minutes
The City Council approved the April 19, 2022 City Council Regular Meeting Minutes as amended.
,t7.AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings The City Council made the following tindings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City's legislative bodies (including commissions and committees) to meet safely in person.
18.Adopt Resolution and Award Contract to Three Peaks Corp. for the Brea Downtown Parklets Project, CIP No. 7328 (',Project',)
The City Council approved the Plans and Specifications; Received bids; Adopted Resolution 2022-034 to allocate $830,000 from the Community Beneflt and Economic Development Fund (140); Award Contract to the lowest responsive and responsible bidder, Three peaks Corp., in the Amount of $274,500 for Bid Alternatives (Shade Sails) Parktets A and C and Bid Additive Item LED Lighting for Parklets A and c only and any additional parklets will come back to city Council for approval; and Authorized the City Engineer to issue Change Orders up to a ,,not to exceed" amount of 15% of the Contract Price.
19.Arovista Park Modernization, CIP 7978
The City Council adopted Resolution 2022-035 to Appropriate $680,000 from the park Development Fund, (Fund 250) for Pro.iect Design and Golf Course Safety Netting.
Rejection of Bids for the Berry Street Sidewalk Project, Clp No. 7324 The City Council rejected all bids and drrected the City Clerk to return all bid bonds. 2'1.Rejection of Bids for the Fire Station No.1 Seismic Retrofit project, Clp No. 7923 The City Counctl rejected all bids and directed the City Clerk to return all bid bonds and authorize staff to re-advertise for bids.
Approval of Memorandum of Understanding Between the City of Brea and the Brea Fire Management Association
The City Council adopted Resolution No. 2022-036 approving Memorandum of Understanding (MOU) with the Brea Fire Management Association (BFMA)_
23.April 22 and 29, 2022 City Disbursement Registers
The City Council received andfiled theApril 22 and 29,2O2Z City Disbursement Registers Monthly Report of Cash lnvestments for the City of Brea for period Ended March 31, 2022
The City Council received and flled the Monthly Report of Cash lnvestments for the City of Brea for Period Ended March 31, 2022.
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May 3,2022
5 22.
Motion was made by Council Member Simonoff, seconded by Council Member Marick to approve Consent Calendar ltems 16-24.
AYES: Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Vargas, Council Member Simonoff
Passed
CITY/ SUCCESSOR AGENCY - CONSENT
25.Monthly Report of Cash lnvestments for the Successor Agency to the Brea Redevelopment Agency for Period Ended March 31, 2022
The City Council received and filed the Monthly Report of Cash lnvestments for the Successor Agency to the Brea Redevelopment Agency for Period Ended March 31 ,2022.
Motion was made by Council Member Simonoff, seconded by Council Member Vargas to approve the City/Successor Consent Calendar ltem #25.
AYES: Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Vargas, Council Member Simonoff
Passed
ADMINISTRATIVE ANNOUNCEMENTS
City Manager
None.
City Attorney
None.
Council Requests
None.
COUNCIL ANNOUNCEMENTS
None.
ADJOURNMENT
Mayor Hupp adjourned the General Session at 8:45 p.m.
Respectfully submitted,The foregoing minutes are hereby approved this 17th of May, 2022
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28. I
ian Harris-Neal, City Clerk Cecilia Hupp, Mayor
$ay 3,2022
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