BREA CITY COUNCIL
SUCCESSOR AGENCY TO THE
BREA REDEVELOPMENT AGENCY
MEETING
MINUTES
SEPTEMBER 20, 2022
CLOSED SESSION
5:45 p.m. - Executive Conference Room
Level Three
CALL TO ORDER 1 ROLL CALL - COUNCIL
Mayor Hupp called the Closed Session to order at 5,45 p.m., all members were present with Councilmember Marick present via Zoom teleconference.
Present: Hupp, Parker, Marick, Vargas, Simonoff
1. Public Comment
None.
Closed Session may convene to consider matters of purchase 1 sale of real property (G. C. §54956.8). pending litigation [G.C.§54956.9(d)(1)j, potential litigation [G.C. §54956.%d)(2)(3) or (4)], liabiRy claims (G, C §54961) or personnel items (G.C.§54957.6), Records not avaiiable for public inspection.
2. Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Police Association (BPA), Executive Compensation/Salary Survey - Bill Gallardo, Negotiator and Laura Kalty, LCW Attorney
3. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(1) - Existing Litigation. Name of Case: Lancaster v. City of Brea (Case No. 30-2022-01270666-CU-WM-CJC)
Mayor Hupp adjourned the Closed Session at 6:13 p.m.
STUDY SESSION
6:15 p.m. - Executive Conference Room
Level Three
CALL TO ORDER 1 ROLL CALL - COUNCIL
Mayor Hupp called the Study Session to order at 6:16 p.m., all members were present with Councilmember Marick present via Zoom teleconference.
4. Public Comment
None.
5. Clarify Regular Meeting Topics
None.
September 20, 2022
DISCUSSION ITEMS
6. Janitorial Services at City Parks
Parks Superintendent Beckman presented the item and clarified questions received at the Finance Committee meeting. He also discussed the RFP process and evaluation, results and structure of the program and contract; and provided a breakdown on the costs for each proposal.
Public Works Director Ho discussed the existing contract and service provider as well as general challenges with porter services.
Council discussed results of the RFP, numbers, contract clauses for minimum wage, Finance Committee discussion and recommendation. They also discussed alternatives for staffing, cleanliness of the park restrooms, and current contract limit.
Council concurred on amending the contract with K-pro to a three (3) month extension and directed staff to bring the item to Council at a later date to discuss a long-term plan.
7. Police Department Organizational Update
Due to time constraints, this item was continued to a future meeting.
REPORT
8. Council Member Report/Requests
Mayor Hupp requested clarification on the variances in cost override between Item 23, County Hills Subdivision Pavement and Water Improvements, Phase 2, and Item 24, Berry Street Sidewalk Project.
City Manager Gallardo indicated that variances differ in that the Berry Street Sidewalk has not previously been worked on, so there may be things under the sidewalk that staff was previously unaware of.
Mayor Hupp adjourned the Study Session at 6:52 p.m.
GENERAL SESSION
7:00 p.m. - Council Chamber
Plaza Level
CALL TO ORDER/ ROLL CALL - COUNCIL
Mayor Hupp called the General Session to order at 7:07 p.m., all members were present with Councilmember Marick present via Zoom teleconference.
9. Pledge of Allegiance: Boy Scout Troop 707
Boy Scout Troop 707 led the Pledge of Allegiance.
10. Invocation
Doug Green, North Hills Church, delivered the Invocation.
11. Proclamation: Hunger Action Month
Mayor Hupp, on behalf of the entire City Council, presented a proclamation to Claudia Keller, CEO of Second Harvest Food Bank of Orange County proclaiming September as Hunger Action Month.
September 20, 2022
0 12. Presentation: Friendship City - Namyangju, South Korea This item was not presented.
13. Report - Prior Study Session
City Manager Gallardo provided the report on the prior Study Session.
14. Community Announcements
Councilmember Simonoff announced that September 20 is National Voter Registration Day and encouraged the community to register to vote, or to update information for the upcoming election on November 8, by visiting the National Voter Registration Day website at nation alvoterregistrationday. org.
Mayor Pro Tern Parker announced that two (2) new Parklets are currently under construction in Brea Downtown, located on the north side of Birch Street, between Madrona Ave. and Walnut Ave. He indicated that construction is anticipated to be completed by mid -November.
Councilmember Vargas announced that, due to popular demand, the current exhibit "Pure Unadulterated Joy" has been extended to December 4 and encouraged the community to visit www.breagailery.com for more information.
Councilmember Simonoff invited the community to the Brea Health Fair & Flu Clinic on Friday, September 23 at the Brea Senior Center from 9:00 a.m, to 12:30 p.m. He encouraged the community to discover new ways to stay on top of their health while getting a flu shot, free health screenings, free wellness information, and free Omega-3 supplements.
Mayor Hupp announced that on September 24 and 25, the Curtis Theatre is diving deep into the history of the original Magic Kingdom with a live performance of Charles Phoenix's Disneyland: Big Retro Slide Show and noted that Ambassador of Americana, Charles Phoenix, will sweep attendees away on a magical time -travel adventure exploring Disneyland! She indicated that tickets are still available at curbstheatre.com.
15. Matters from the Audience
Sergio and Giovanna Nunez spoke about parking permits, prohibition of overnight parking in City lots and parking ordinance restrictions.
City Clerk Harris -Neal summarized written comments received by Lee Squire for the record.
She indicated that Lee Squire thanked the City for proclamations to the Disabled American Veterans of Brea and for the Team of Advocates for Special Kids.
16. Response to Public Inquiries - Mayor J City Manager City Manager Gallardo responded to public comments.
PUBLIC HEARING - This portion of the meeting is for matters that legally require an opportunity for public input. Audience participation is encouraged and is limited to 5 minutes per speaker.
17. 2022 Public Health Goals on Water Quality
Water Distribution Superintendent Correa provided a presentation on the item and spoke about Public Health Goals and set standards, City of Brea water supply sources, quarterly water testing of the City's water supply, and indicated that the City's water supply is in compliance with the California Department of Public Health's Public Health and Safety Code.
Mayor Hupp opened the public hearing. Seeing no speakers wishing to address the Council, Mayor Hupp closed the public hearing.
September 20, 2022
Mayor Pro Tem Parker inquired as to the cost calculation to eliminate contaminates and the presence of certain contaminates_
Water Distribution Superintendent Correa indicated the cost is calculated based on the customer base and service connections for the City of Brea. He also indicated that the report is in the early draft stages, and has yet to be finalized.
Motion was made by Council Member Simonoff, seconded by Mayor Pro Tem Parker to accept and approve the 2022 Public Health Goals Report on Water Quality.
AYES: Mayor Hupp, Mayor Pro Tem Parker, Council Member Marick, Council Member Vargas, Council Member Simonoff
Passed
CONSENT CALENDAR - The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during "Matters from the Audience."
CITY COUNCIL - CONSENT
18. August 16, 2022 City Council Regular Meeting Minutes The City Council approved the August 16, 2022 City Council Regular Meeting Minutes, as written.
19. AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings _ The City Council made the following findings: (1) the City Council has reconsidered the circumstances of the COVID-19 state of emergency; and (2) the COVID-19 state of emergency continues to directly impact the ability of the members of the City's legislative bodies (including commissions and committees) to meet safely in person.
20. Appropriate Funds and Award Contract for Janitorial Services at City Park Restrooms The City Council concurred on amending the contract with K-pro to a three (3) month extension and directed staff to bring the item to Council at a later date to discuss differentials.
21. Approve Purchase of Utility Poles for Safety Netting at Brea Creek Golf Course, CIP 7978
The City Council approved the purchase of nine (9) utility poles from Stella Jones in the amount of $40,901.73.
22. Approve an Extension to the Professional Services Agreement for Investment Advisory Services with Chandler Asset Management
The City Council approved an extension with Chandler Asset Management to perform investment advisory services through December 31, 2023; and authorized the City Manager to execute the contract amendment.
23. Award the Country Hills Subdivision Pavement and Water Improvements, Phase 2, CIP Project No, 7322
The City Council approved the Plans and Specifications; received bids; awarded the Contract to the lowest responsive and responsible bidder, Gentry Brothers, Inc. in the amount of $2,125,523.60; and authorized the City Engineer to issue Change Orders up to a "not to exceed" amount of 10% of the Contract Price.
September 20, 2022
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24. Award Berry Street Sidewalk Project, CIP No. 7324
The City Council approved the Plans and Specifications; received bids; awarded the Contract to the lowest responsive and responsible bidder, Towo Enterprise Inc., in the amount of $370,846.25; and authorized the City Engineer to issue Change Orders up to a "not to exceed" amount of 15% of the Contract Price.
25. Conflict of Interest Code Amendments
The City Council adopted Resolution No. 2022-063 amending the City of Brea Conflict of Interest Code to conform to organizational changes and current State law for designated City employees.
26. Establishment of Campaign Contribution Limit
The City Council adopted Resolution No. 2022-064 establishing a $4,900 per person campaign contribution limit for elective city offices pursuant to AB 571 (2019), which is the same amount as the AB 571 default campaign contribution limit for local jurisdictions.
27. Compensation for Planning Commissioners
The City Council approved Resolution No. 2022-065 approving compensation for Planning Commissioners. Planning Commissioners are eligible to be compensated at most $100 each per calendar month.
28. Consideration of Parking Agreement at 220 S. Orange Avenue with Brea Olinda Unified School District (BOUSD)
The City Council authorized the Community Development Director, or his designee, to execute, administer, and take the necessary actions to implement an agreement with BOUSD for the use of the parking lot located at 220 S. Orange Avenue. BOUSD would share the parking spaces outside the school's typical operational hours. BOUSD staff would utilize the parking lot during their work hours, the City would preserve the opportunity for parking by members of the public outside of school hours, such as during nights and weekends.
29. Amendment No. 2 with PeopleSpace for Civic & Cultural Center 3rd Floor Redesign and Furniture Purchase
The City Council approved Amendment No. 2 with PeopleSpace in an amount not -to -exceed $259,110 resulting in a total contract not -to -exceed $764,733; and authorized the Public Works Director to approve change orders up to 5% of the not -to -exceed amount; and appropriated up to $15,000 from the Fixed Asset Replacement Fund (182) to the Capital Improvement Program (CIP) Budget to complete the project.
30. Monthly Report of Cash and Investments for the City of Brea for Period Ended July 31, 2022
The City Council received and fled the Monthly Report of Cash and Investments for the City of Brea for Period Ended July 31, 2022.
31. Outgoing Payment Log and August 19 & 26 and September 2, 9 & 16, 2022 City Disbursement Registers
The City Council received and filed the Outgoing Payment Log and August 19 & 26 and September 2, 9 & 16, 2022 City Disbursement Registers.
Motion was made by Council Member Simonoff, seconded by Council Member Vargas to approve City Council Consent Calendar Items 18 - 31, including modifications to item 20, as identified.
AYES: Mayor Hupp, Mayor Pro Tern Parker, Council Member Marick, Council Member Vargas, Council Member Simonoff
September 20, 2022
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Passed
CITY/ SUCCESSOR AGENCY - CONSENT
32. Monthly Report of Cash and Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended July 31, 2022
The City Council, as the Successor Agency, received and filed the Monthly Report of Cash and Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended July 31, 2022.
Motion was made by Council Member Simonoff, seconded by Council Member Vargas to approve City/Successor Agency Consent Calendar Item 32.
AYES: Mayor Hupp, Mayor Pro Tom Parker, Council Member Marick, Council Member Vargas, Council Member Simonoff
Passed
ADMINISTRATIVE ANNOUNCEMENTS
33. City Manager
None.
34. City Attorney
None_
35. Council Requests
COUNCIL ANNOUNCEMENTS
None.
ADJOURNMENT
Mayor Hupp adourned the General Session at 7:28 p.m.
Respectfully submitted, The foregoing minutes are hereby approved this 18 day of October, 2022.
Lillian' arris-Neal, City Clerk ecilia Hupp, Mayor
September 20, 2022
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