BREA CITY COUNCIL
SUCCESSOR AGENCY TO THE
BREA REDEVELOPMENT AGENCY
MEETING
MINUTES
OCTOBER 17, 2023
CLOSED SESSION
6:30 p.m. - Executive Conference Room Level Three
and
63317 NE Carly Lane
Bend, Oregon 97701
CALL TO ORDER / ROLL CALL — COUNCIL
Mayor Simonoff called the Closed Session to order at 5:32 p.m. All members were present with Councilmember Hupp participating via Zoom teleconference.
Public Comment
None.
2. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(4) - Anticipated Litigation. Initiation of Litigation: 1 potential case.
3. Placeholder Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Police Management Association (BPMA); Brea Fire Association (BFA); Brea Fire Management Association (BFMA); Brea Management Association (BMA) and Part -Time Employment and Benefits Policy — Bill Gallardo, Negotiator
Mayor Simonoff adjourned the Closed Session at 6:19 p.m.
STUDY SESSION
6:15 p.m. - Executive Conference Room Level Three
and
63317 NE Carly Lane
Bend, Oregon 97701
4. CALL TO ORDER I ROLL CALL — COUNCIL
Mayor Simonoff called the Study Session to order at 6:22 p.m. All members were present with Councilmember Hupp participating via Zoom teleconference.
5. Public Comment
None.
6. Clarify Regular Meeting Topics
Mayor Simonoff indicated he will be recusing himself from Item 24, Amendment No. 2 to Professional Services Agreement with HF&H Consultants, LLC for Refuse Contract Negotiations and SB 1383 Compliance Assistance, due to his employment.
Councilmember Hupp indicated she will be recusing herself from Item 23, Traffic Improvements along N Berry Street from Salveson Road to Northwood Avenue, due to her place of residence.
Council directed staff to moving forward with the roundabout portion only and return to the Traffic Committee and City Council with solutions to address the portion near Amberwood.
DISCUSSION ITEMS
7. 2023 Legislative Recap and 2024 Brea Legislative Platform Update Communications and Marketing Manager/PIO Pharis introduced the item.
Cori Takkinen and Shelby Carly, Townsend Public Affairs, provided a PowerPoint presentation and provided a summary of the 2023 Legislative Session; leadership changes; behavioral health reform; fentanyl overdose prevention; internet and technology; labor and employment; labor and employment; State budget; upcoming statewide ballot initiatives; Statewide bonds; Federal funding updates; and ongoing items.
The City Council directed staff to bring the 2024 Legislative Platform back to a future meeting for approval.
8. Brea Golf Courses High School Team Use (Presentation) Deputy Community Services Director Sean Matlock provided a presentation and spoke about the success of the golf courses; the prohibition of sports participation fees; and Brea Olinda High School Golf Team Fees.
Council discussed course profits on range balls; discussed the need for the team to maintain fundraising efforts to offset other team expenses; and indicated that the boys and girls golf teams are the only groups at Brea Olinda High School who do not have their own facility to play and utilize Birch Hills Golf Course.
Bobby Heath, CEO, Western Golf, indicated the revenue on range balls is negligible The City Council supported providing free range balls for the golf teams during the regular golf season and when the high school coach is present.
9. SB 329 — Inflationary Adjustment of City Council Member Salaries Management Analyst Ambriz provided a presentation on the item.
Council discussed the new statutory amounts according to the City's population and when SB 329 goes into effect.
The City Council directed staff to bring back options for the inflationary adjustment of City Council Member salaries in accordance with SB 329.
REPORT
10. Council Member ReportlRequests
None.
Mayor Simonoff adjourned the Study Session at 6:58 p.m.
GENERAL SESSION
7:00 p.m. - Council Chamber Plaza Level
and
63317 NE Carly Lane
Bend, Oregon 97701
CALL TO ORDER/ ROLL CALL — COUNCIL
Mayor Simonoff called the General Session to order at 7.06 p.m. All members were present with Councilmember Hupp participating via Zoom teleconference.
11. Pledge of Allegiance
Girl Scout Troop 8101 led the Pledge of Allegiance.
12. Invocation
Dan Crane, Formation Church, delivered the Invocation.
13. Presentation: Business of the Quarter
Community Development Director Killebrew spoke about the new "Business of the Quarter" program and introduced a video presentation. Fratellino's Italian Restaurant was announced as the first Business of the Quarter.
14. Report - Prior Study Session
City Manager Gallardo provided a report on the prior Study Session.
15. Community Announcements
Councilmember Vargas announced that the City of Brea is in the process of putting together its first -ever Cultural Arts Master Plan to identify what the future of the arts in Brea can look like. He encouraged the community to participate in the online survey, available on the City's website.
Councilmember Stewart reminded residents that many mosquitoes breed in small water sources in residential backyards. He said that they do not fly far from the source, and by eliminating small water sources, the number of mosquitoes can be reduce and He encouraged residents to search around their property for any standing water (indoors and out) and discard or scrub unused containers thoroughly to remove mosquito eggs.
Mayor Pro Tern Marick announced that preparation is underway for the City's first Local Hazard Mitigation Plan. She indicated that this is a five-year strategic plan to be better prepared for hazardous events and that community feedback is needed for this effort. She encouraged the community to visit the City website to take a survey or participate in the Community Workshop on Thursday, November 9 at 6:00 p.m.
16. Matters from the Audience
Lisa O'Neil Hill spoke about City of Hope Hospital in Orange County, the hospital's history, and the advance cancer care and research services City of Hope provides.
Sean Thomas expressed his condolences to the family of Jordan Brandman, former Anaheim City Councilmember. He also expressed support for Item 21, Department of Housing and Urban Development (HUD) Grant Agreement regarding Community Project Funding for the OC Loop Tracks at Brea Final Phase Gap Closure.
17. Response to Public Inquiries - Mayor / City Manager None.
ADMINISTRATIVE ITEM - This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience. "
18. Update and Presentation on the Integrated Crime Center and Brea Police Department's Board of State and Community Corrections (BSCC) Organized Retail Theft (ORT) Prevention Grant Funding (Presentation)
Chief Hawley provided a presentation and spoke about the Integrated Crime Center (ICC) and staffing needs; BSCC ORT Prevention grant award; and ICC ethical guidelines.
Council discussed line of sight requirements for drone operations, congratulated the Police Department on their efforts in securing the BCC ORT Prevention Grant Funding and the pace of technological developments with drones in comparison to the pace in changes to Federal laws.
CONSENT CALENDAR - The City CouncillSuccessor Agency approves all Consent Calendar matters with one motion unless CouncillAgency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during "Matters from the Audience. "
CITY COUNCIL — CONSENT
Mayor Simonoff announced that he will be recusing himself from Item 24, Amendment No. 2 to Professional Services Agreement with HF&H Consultants, LLC for Refuse Contract Negotiations and SB 1383 Compliance Assistance, due to his employment.
Councilmember Hupp announced that she will be recusing herself from Item 23, Traffic Improvements along N Berry Street from Salveson Road to Northwood Avenue, due to her place of residence.
19. September 19, 2023 City Council Regular Meeting Minutes The City Council approved the September 19, 2023 City Council Regular Meeting Minutes, as written.
20. October 3, 2023 City Council Regular Meeting Minutes The City Council approved the October 3, 2023 City Council Regular Meeting Minutes, as written.
21. Department of Housing and Urban Development (HUD) Grant Agreement regarding Community Project Funding for the OC Loop Tracks at Brea Final Phase Gap Closure
The City Council adopted Resolution No. 2023-055 authorizing the City Manager, on behalf of the City Council of the City of Brea, to execute the Grant Agreement with HUD starting from the date of grant obligation through August 31, 2030.
22. Traffic Improvements at the Intersection of E Santa Fe Road and Tonner Ridge Drive The City Council approved the Improvement Plans for the Traffic Improvements at the Intersection of Santa Fe Road and Tonner Ridge Drive; and directed the City Engineer to implement said Improvements.
23. Traffic Improvements along N Berry Street from Salveson Road to Northwood Avenue
Councilmember Hupp recused herself from the item.
Public Works Director Ho indicated that per the Council's direction in Study Session, the City will only move forward with the roundabout portion and noted that the portion near Amberwood would return to Traffic Committee and the City Council at a later date.
The City Council approved the Signing & Striping Plan for Traffic Improvements along Berry Street from Salveson Road to Northwood Avenue; and directed the City Engineer to implement said Improvements.
24. Amendment No. 2 to Professional Services Agreement with HF&H Consultants, LLC for Refuse Contract Negotiations and SB 1383 Compliance Assistance Mayor Simonoff recused himself from the item.
The City Council approved Amendment No. 2 to Professional Services Agreement with HF&H Consultants, LLC for refuse contract negotiations and SB 1383 compliance assistance.
25. Acceptance of Final Map No. 2021-198 for Condominium Purposes at 330 East Lambert Road
The City Council accepeted Final Parcel Map No. 2021-198 for Condominium Purposes.
26. Acceptance of the Berry Street Sidewalk Installation, Project No. 7324 The City Council accepted the project as complete and authorized the City Clerk to file and record Notice of Completion; accepted the Warranty Bond; and authorized the City Clerk to release the Performance Bond upon acceptance of the Warranty Bond and release the Payment Bond upon further notification from the Public Works Department.
27. Brea Police Department's Board of State and Community Corrections (BSCC) Organized Retail Theft (ORT) Prevention Grant Award Acceptance and Position Allocation Amendments
The City Council accepted a Board of State and Community Corrections (BSCC) Organized Retail Theft (ORT) Prevention Grant award in the amount of $5,941,357 and 2) Approve the Resolution 2023-056 amending the Position Allocation List to add one (1) full-time Information Technology Specialist I/11, one (1) full-time Crime Analyst, and one (1) full-time Police Officer position in the Integrated Police Services Department's Integrated Crime Center.
28. Adoption Of New Job Descriptions And Salary Table for the Positions of Deputy Director of Administrative Services Department and Deputy Director of Community Services, Amend the Position Allocation List for FY 2023/24 to Reflect the Changes, and Place Classifications in the Appropriate Bargaining Unit for Representation Purposes
The City Council approved Resolution 2023-057 adopting job descriptions and salary tables for the positions of Deputy Director of Administrative Services and Deputy Director of Community Services; placed the classifications in the Brea Management Association (BMA) bargaining unit for representation purposes; and amended the Position Allocation List to include these positions in the appropriate department/division.
29. Monthly Report of Investments for the City of Brea for Period Ended June 30, 2023 The City Council received and filed the Monthly Report of Investments for the City of Brea for Period Ended June 30, 2023,
30. Monthly Report of Investments for the City of Brea for Period Ended August 31, 2023
The City Council received and filed the Monthly Report of Investments for the City of Brea for Period Ended August 31, 2021
_ Motion was made by Councilmember Stewart, seconded by Councilmember Vargas to approve City Council Consent Items 19-30, with Mayor Simonoff recused from Item 24 and Councilmember Hupp recused from Item 23.
AYES: Mayor Simonoff, Mayor Pro Tern Marick, Councilmember Hupp, Councilmember Stewart, Councilmember Vargas.
PASSED.
CITY/ SUCCESSOR AGENCY — CONSENT
31. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended June 30, 2023
The City Council, as the Successor Agency, received and filed the Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended June 30, 2023.
32. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended August 31, 2023
The City Council, as the Successor Agency, received and filed the Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended August 31, 2023.
Motion was made by Councilmember Hupp, seconded by Councilmember Vargas to approve City/Successor Agency Consent Items 31-32.
AYES: Mayor Simonoff, Mayor Pro Tern Marick, Councilmember Hupp, Councilmember Stewart, Councilmember Vargas.
PASSED.
ADMINISTRATIVE ANNOUNCEMENTS
33. City Manager
None.
34. City Attorney
None.
35. Council Requests
None.
COUNCIL ANNOUNCEMENTS
None.
ADJOURNMENT
Mayor Simonoff adjourned the General Session at 7:45 p.m.
Respectfully submitted, The foregoing minutes are hereby approved this 7 day of November 2023.