City Council Agenda
Closed Session - 6:15 p.m.
General Session - 7:00 p.m.
Tuesday, April 2, 2024, 7:00 PM
COUNCIL CHAMBERS
1 Civic Center Circle
Brea, California 92821
** Revised **
Christine Marick, Mayor Blair Stewart, Mayor Pro Tem Cecilia Hupp, Council Member Marty Simonoff, Council Member Steven Vargas, Council Member This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.
Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. Please silence all cell phones and other electronic equipment while the Council is in session. Thank you.
Written comments may be submitted in advance of the meeting by emailing [email protected]. Written comments received by 3 p.m. on the day of the meeting will be provided to the Council, will be made available to the public at the meeting, and will be included in the official record of the meeting.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
1: CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:15 P.M. 1A. CALL TO ORDER/ROLL CALL
1B. PUBLIC COMMENT
1C. Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Fire Association (BFA) - Bill Gallardo, Negotiator
1D. Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8. Property: Railroad Corridor Between Palm Street and Berry Channel City of Brea Negotiator: Public Works Director Michael Ho Negotiating Party: Union Pacific Railroad Company Under Negotiation: Price and Terms of Payment 2: GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M. 2A. Call to Order/Roll Call
2B. Pledge of Allegiance: Boy Scout Troop 707
2C. Invocation: Pastor David Tebay, Calvary Community Church 2D. Presentation: Business of the Quarter
2E. Community Announcements
2F. Matters from the Audience
2G. Response to Public Inquiries
3: CONSENT CALENDAR
The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."
3A. March 19, 2024 City Council Regular Meeting Minutes — 1. Approve
3B. Second Reading and Adoption of Ordinance No. 1249 entitled, "An Ordinance of the City Council of the City of Brea Establishing Sewer Impact Fees for Certain New Developments within the City of Brea, and Approving a CEQA Exemption Determination"
— 1. Adopt Ordinance No. 1249 entitled, "An Ordinance of the City Council of the City of Brea Establishing Sewer Impact Fees for Certain New Developments within the City of Brea, and Approving a CEQA Exemption Determination". There is no impact to the General Fund. 3C. Approve Agreement and Authorize City Manager to Execute Agreement with UniFirst Corporation to Provide Public Works Uniforms and Related Services.
— 1. Approve Agreement and Authorize City Manager to Execute Agreement with UniFirst Corporation to Provide Public Works Uniforms and Related Services. Funding sources include General Fund (110), Parks and Trails (360), Water (420), Sewer (430), Sanitation (440). 3D. Resolutions Approving Executive Compensation Plan Amendments to Comply with CalPERS Reporting Requirements
— 1. Adopt Resolution No. 2024-018 and 2024-019 approving Amendment No. 23 and Amendment No. 24 to Executive Compensation Plan Resolution No. 92.124 approving changes to Executive Compensation Plan to Comply with CalPERS Reportable Compensation Requirements. The net financial impact to the General Fund is minimal and at this point there is no fiscal impact to the adopted budget for FY 2023-24 due to built in budget projections for salary and benefits.
3E. Award Annual Pavement Striping Maintenance Contract to Orange County Striping Services, Inc, — 1. Award Annual Pavement Striping Maintenance Contract to Orange County Striping Services, Inc., and authorize the City Manager to execute the Agreement. Public Works Street Division, will budget $60,000 per year in the General Fund Professional Services account 110-51-5121-4249 for this work. No additional appropriation is needed.
3F. Resolution Updating Authorizing Bank Signers and Certain Payment Processes — 1. Adopt Resolution No. 2024-020 updating the designated Banking Administrator for the City Operating and Successor Agency bank accounts, authorizing additional bank signer and updating certain payment processes.
There is no fiscal impact. to the General Fund.
3G. Accept a $132,861 California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill 1383 Local Assistance Grant
— 1. Accept a California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill 1383 Local Assistance Grant, in the amount of $132,861, for the two-year grant period beginning April 1, 2024 and ending April 1, 2026. There is no fiscal impact to the General Fund. 3H. Outgoing Payment Log and March 15 and 22, 2024 City Disbursement Registers — 1. Receive and File.
4: ADMINISTRATIVE ANNOUNCEMENTS
4A. City Manager
4B. City Attorney
4C. Council Requests
5: COUNCIL ANNOUNCEMENTS
5A. Council Announcements
6: ADJOURNMENT
6A. Meeting Adjournment
Date Posted: March 28, 2024
City of Brea
City Council Regular Meeting Communication
March 19, 2024 City Council Regular Meeting Minutes
Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3A
FROM
Bill Gallardo, City Manager
Attachments
03-19-2024 Draft Minutes.pdf
RECOMMENDATION
Approve.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Victoria Popescu, Deputy City Clerk/Records Supervisor Concurrence: Lillian Harris-Neal, City Clerk
1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:00 P.M. 1A. Call to Order/Roll Call
Mayor Marick called the Closed Session to order at 6:00 p.m., all members were present, with Council Member Vargas participating via Zoom teleconference.
1B. Public CommentNone.
1C. Conference with City's Labor Negotiator Pursuant to Government Code §54957.6 Regarding the Brea Fire Association (BFA) - Bill Gallardo, NegotiatorMayor Marick adjourned the Closed Session at 6:27 p.m.
2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:30 P.M. 2A. Call to Order/Roll CallMayor Marick called the Study Session to order at 6:31 p.m., all members were present with Council Member Vargas joining the meeting via Zoom teleconference at 6:35 p.m. 2B. Public CommentNone.
2C. Clarify Regular Meeting Topics -
Council Member Vargas requested that item 5B, Second Reading and Adoption of Ordinance No. 1247, An Ordinance of the City Council of the City of Brea Amending the Brea City Code by Adopting Zoning ** The following document is a draft of the minutes and the not the official approved minutes ** Minutes for the City Council Regular Meeting
1 Civic Center Circle, Brea, California 92821
March 19, 2024
Roll Call: (The following members were in attendance)
Christine Marick, Mayor
Blair Stewart, Mayor Pro Tem
Cecilia Hupp, Council Member
Marty Simonoff, Council Member
Steve Vargas, Council Member
Ordinance Text Amendment (ZOTA) No. 2023-04 and approving a CEQA Exemption Determination, be continued to a future meeting.
It was the consensus of the Council to not continue the item. 2D. Unscheduled Vacancy Appointment to the Cultural Arts Commission - Council Member Simonoff stated that he and Mayor Marick served on the Interview Committee and interviewed candidates to fill the unscheduled vacancy on the Cultural Arts Commission.
Council Member Simonoff nominated Erika Bernal to the Cultural Arts Commission to serve the remainder of a term ending December 31, 2024.
The City Council voted 4-0-1(Aye: Marick, Stewart, Simonoff, Hupp; Absent: Vargas) with Council Member Vargas absent, to confirm Council Member Simonoff's nomination, Erika Bernal, to the Cultural Arts Commission.
2E. Focused General Plan Update Community Steering CommitteeCity Planner Hwang provided a presentation and spoke about the intent of the Community Steering Committee, breakdown of potential committee members, next steps and timeline.
The City Council nominated Council Member Hupp to serve as the Council representative and Mayor Marick as the alternate, and requested that staff incorporate a good cross section of the community that includes individuals of different demographics as well as residents from different parts of the City. They also authorized the City Manager or Community Development Director to finalize the Steering Committee member selection.
2F. Council Member Reports/RequestsNone.
Mayor Marick adjourned the Study Session at 6:47 p.m.
3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M. 3A. Call to Order/Roll Call
Mayor Marick called the General Session to order at 7:03 p.m., all members were present with Council Member Vargas participating via Zoom teleconference.
3B. Pledge of Allegiance: Brea Girl Scouts
Brea Girl Scouts led the Pledge of Allegiance.
Mayor Marick presented a Proclamation in recognition of National Girl Scout Week to Brea Girl Scout representative Jill Patterson.
3C. Invocation: Pastor Doug Green, North Hills ChurchPastor Doug Green, North Hills Church, delivered the Invocation. 3D. Commendation: Outgoing Cultural Arts Commissioner - Sara Trujillo Council Member Simonoff and Mayor Marick presented outgoing Cultural Arts Commissioner Sara Trujillo a Commendation recognizing her service and contribution to the community.
Sara Trujillo thanked the Council for the opportunity to serve on the Cultural Arts Commission. 3E. Report - Prior Study Session
City Manager Gallardo provided a report on the prior Study Session. 3F. Community Announcements
Mayor Pro Tem Stewart announced that applications are being accepted for the City’s Historic Preservation Pilot Program and indicated that the program is designed to promote historic preservation and encourage property owners to consider designating their property as a historic resource in the City of Brea. He stated that in order to apply for this grant opportunity, applicants must meet the requirements, complete and submit an application, along with the Historic Preservation Application or Mills Act Application package and to visit the City's website for more details.
Council Member Hupp announced that the Love Brea event will take place on Saturday, April 27 and that project submissions are now open. She added that project ideas can range from pulling weeds, taking inventory of the City’s APP collection, or helping declutter a neighbor’s garage. She encouraged the community to get involved by submitting projects in the City, and noted that beginning Friday, March 22, community members can sign up to volunteer for projects. 3G. Matters from the Audience
Sean Thomas spoke about the establishment of the Orange County Commission on the Status of Women and Girls, and spoke about Spectrum service in the City.
Keith Fullington requested more entertainment in the Downtown area, and discussed the loss of business. He also discussed the necessity for street repair in certain areas of the City.
Ellie and Issac Hartzeim spoke in support of the Arovista Park Modernization Project. 3H. Response to Public Inquiries
City Manager Gallardo responded to public inquiries.
4. PUBLIC HEARING
4A. Public Hearings for Impact Fee Studies, Impact Fee Adoption, and Sewer Connection Fees Finance Manager Madrazo provided a presentation and spoke about what a development impact fee is, background, and timeline.
James Edison, Willdan Financial Services, spoke about fire and dispatch impact fee methodology, fire and dispatch impact fees, comparison to current fee schedule, and preliminary planned facilities.
Eric Callocchia, NewGen Strategies & Solutions, LLC, spoke about the Water System Master Plan, Water Impact Fee calculation, comparison to current fee schedule for water impact fees, Sewer Impact Fee background, Sewer System Master Plan, Sewer Impact Fee calculation, sewer system buy-in approach, Sewer Connection Fee calculation of actual costs, and comparison to current Sewer Connection Fee Schedule.
Finance Manager Madrazo continued the presentation and spoke about potential options for the Council.
Mayor Marick opened the Public Hearing.
Jonnae Sylvester, Public Policy Intern, Brea Chamber of Commerce, spoke in support of the item.
City Clerk Harris-Neal summarized the following written comments received:
Glenn Parker, former Brea Mayor/Council Member asked if the list of improvements include any requirements necessary to improve our Fire Protection Class, and if it doesn't, it should be a goal due to its impact on insurance rates.
Adam Wood, Sr. Vice President, Building Industry of Southern California, Inc., expressed concern with dramatically increased fees, but showed appreciation for the phased increase option and requested the Council consider ways to streamline operations and reduce the cost of construction, in line with the increases.
Seeing no further members of the public wishing to address the Council, Mayor Marick closed the Public Hearing.
Council discussed the difference in costs among the three (3) outlined districts and examples of circumstances that would warrant the incurrence of water impact fees.
Council Member Vargas, with concurrence from Mayor Pro Tem Stewart, suggested the fees be increased at smaller increments over time as to minimize impact.
Mayor Marick spoke about upholding the sentiment of past Councils to have new development in the City pay for itself, to not bring down level of service for existing residents as new customers come into the system, and to preserve the level of service for existing residents. She also reiterated that the water impact fees are applied to new developments and expansions in the City.
In response to Council Member Vargas' question, James Edison, Willdan Financial Services, clarified the valuation of existing facilities.
Council discussed the outlined list of preliminary planned facilities. Mayor Marick clarified that the new fees and rates are not set by the provided preliminary planned facilities list.
Motion was made by Council Member Hupp and Seconded by Mayor Marick to open and conduct a Public Hearing and adopt Resolution No. 2024-012 to revise the amount of Fire Impact Fees, approve an Impact Fee Nexus Study, establish appeal fees, make all findings and analyses required by law and approve a CEQA exemption determination; adopt Resolution No. 2024-013 to revise the amount of Dispatch Impact Fees, approve an Impact Fee Nexus Study, establish appeal fees, make all findings and analyses required by law and approve a CEQA exemption determination; adopt Resolution No. 2024-014 to revise the amount of Water Impact Fees, approve an Impact Fee Nexus Study, establish appeal fees, make all findings and analyses required by law and approve a CEQA exemption determination; introduce Ordinance No. 1249 entitled, "An Ordinance of the City Council of the City of Brea Establishing Sewer Impact Fees for Certain New Developments within the City of Brea, and Approving a CEQA Exemption Determination"; adopt Resolution No. 2024-015 to establish the amount of Sewer Impact Fee Study, approve an Impact Fee Nexus Study, make all findings and analyses required by law and approve a CEQA exemption determination (to be effective after the adoption of Ordinance No. 1249); and adopt Resolution No. 2024-016 to establish and adjust Sewer Connection Fees, and approve a CEQA exemption determination. Motion passed 3 - 2 (Ayes: Marick, Hupp, Simonoff; Noes: Stewart, Vargas).
5. CONSENT CALENDAR
Due to technical difficulties, Council Member Vargas was absent from the meeting at 8:35 p.m.
Senior Management Analyst Colacion provided a brief presentation on item 5H, Award of Contracts for the Arovista Park Modernization Project, and spoke about the project scope, a summary of the contracts for consideration, project team, project timeline and staff recommendations.
Motion was made by Council Member Hupp and seconded by Council Member Simonoff to approve City Consent Items 5A - 5J. Motion passed 4-0-1 (Ayes: Marick, Stewart, Hupp, Simonoff; Absent: Vargas). 5A. March 5, 2024 Regular City Council Meeting Minutes
The City Council approved the March 5, 2024 Regular City Council Meeting Minutes. 5B. Second Reading and Adoption of Ordinance No. 1247, An Ordinance of the City Council of the City of Brea Amending the Brea City Code by Adopting Zoning Ordinance Text Amendment (ZOTA) No. 2023-04 and approving a CEQA Exemption Determination
The City Council waived full reading of and adopted Ordinance No. 1247 titled “An Ordinance of the City Council of the City of Brea Amending the Brea City Code by adopting Zoning Ordinance Text Amendment NO. ZOTA 2023-04 (Omnibus Zoning Code Update) and approving a CEQA Exemption Determination")." 5C. Second Reading and Adoption of Ordinance No. 1248, an Ordinance of the City Council of the City of Brea establishing procedures for setting sewer connection fees, and approving a CEQA exemption determination
The City Council waived full reading of and adopted Ordinance No. 1248, "An Ordinance of the City Council of the City of Brea Establishing Procedures for Setting Sewer Connection Fees, and Approving a CEQA Exemption Determination."
5D. Approve Amendment No. 1 to Golf Course Maintenance and Operation Agreement with Western Golf Properties, LLC
The City Council approved Amendment No. 1 to Golf Course Maintenance and Operation Agreement with Western Golf Properties, LLC.; appropriated $60,000 for future fiscal years for reimbursement of minor Capital Improvements at golf course facilities; and authorized the City Manager to approve reimbursement to operator for any minor Capital Improvements to golf course facilities in an amount not-to-exceed $60,000 within the fiscal year.
5E. Approve a Professional Design Services Agreement with Iteris, Inc. for the Preparation of Plans, Specifications, and Engineering Estimate for the Implementation of the City of Brea Closed Caption Television (CCTV) System.
The City Council approved a Professional Design Services Agreement with Iteris, Inc. in the amount of $214,726 for the Preparation of Plans, Specifications and Engineering Estimate for the Implementation of the City of Brea Closed Circuit Television (CCTV) System.
5F. Professional Services Agreements for Annual As-Needed Design and Civil Engineering Services for Various Capital Improvement Program and Private Development Projects The City Council approved Professional Service Agreements between the City of Brea and Ardurra Group, Inc.; JMDiaz, Inc.; Kreuzer Consulting Group; Michael Baker International, Inc.; and Willdan Engineering for Design and Civil Engineering Services in the annual amount not-to-exceed $300,000 per year for two (2) years, plus three (3) optional 1-year extensions; and authorized the City Manager to approve extensions. The approved FY 2023-25 CIP Budget includes all Design and Civil Engineering costs for each programmed project. There is no fiscal impact to the General Fund.
5G. Ambulance Equipment Purchase
The City Council approved the purchase of equipment for ambulances; authorized the City Manager or designee to execute the purchases; and amended the City's 2023-25 Operating Budget to appropriate an additional $340,997 from the City's General Fund (Fund 110) to cover the purchase of equipment for ambulances plus a 10% contingency.
5H. Award Contract with Urban Habitat in the amount of $16,511,884.55, plus a 10% contingency, TELACU in the amount of $735,890, plus a 10% contingency, David Volz Design in the amount not-to-exceed $75,000 and Geocon West, Inc. in the amount not-to-exceed $250,000 for the Arovista Park Modernization Project, CIP Project No. 7978
The City Council reapprove the Plans and Specifications for the Arovista Park Modernization Project, Capital Improvement Program (CIP) No. 7978 (Phase 1), including Addendums #1, #2, and #3; received bids; adopted Resolution No. 2024-017 to appropriate an additional $12,668,123 from a combination of existing CIP projects and available fund balances described herein; awarded Contract to the lowest responsive and responsible bidder, Urban Habitat, in the amount of $16,511,884.55; authorized the Director of Public Works to issue Change Orders up to a “not-to-exceed” amount of 10% of the Urban Habitat Contract Price; awarded a contract to TELACU for Construction Management and Inspection Services for $735,890; authorized the Director of Public Works to issue Change Orders up to a “not-to-exceed” amount of 10% of the TELACU Contract Price; awarded a contract to David Volz, Inc. for Construction Support in an amount “not-to-exceed” $75,000; and awarded a contract to GeoCon West, Inc. for Soils Inspection, Materials Testing and Special Inspections in an amount “not-to-exceed” $250,000.
5I. Monthly Report of Investments for the City of Brea for Period Ended February 29, 2024 The City Council received and filed the Monthly Report of Investments for the City of Brea for Period Ended February 29, 2024.
5J. March 1 and 8, 2024 City Disbursement Registers
The City Council received and filed the March 1 and March 8, 2024 City Disbursement Registers.
6. CITY/SUCCESSOR AGENCY - CONSENT
Motion was made by Council Member Simonoff and seconded by Council Member Hupp to approve City/Successor Agency Consent Item 6A. Motion passed 4-0-1 (Ayes: Marick, Stewart, Hupp, Simonoff;
Absent: Vargas).
6A. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended February 29, 2024 -
The City Council, as the Successor Agency, received and filed the Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended February 29, 2024.
7. ADMINISTRATIVE ANNOUNCEMENTS
7A. City ManagerNone.
7B. City AttorneyNone.
7C. Council RequestsNone.
8. COUNCIL ANNOUNCEMENTS
8A. Council Announcements
Mayor Marick wished her mother a happy birthday.
9. ADJOURNMENT
9A. Meeting Adjournment
Mayor Marick adjourned the General Session at 8:41 p.m. in memory of former Council Member and Mayor, John Beauman.
City of Brea
City Council Regular Meeting Communication
Second Reading and Adoption of Ordinance No. 1249 entitled, "An Ordinance of the City Council of the City of Brea Establishing Sewer Impact Fees for Certain New Developments within the City of Brea, and Approving a CEQA Exemption Determination"
Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3B
FROM
Bill Gallardo, City Manager
Attachments
Sewer Impact Fee Ordinance (2).pdf
RECOMMENDATION
Waive full reading and adopt Ordinance No. 1249 entitled, "An Ordinance of the City Council of the City of Brea Establishing Sewer Impact Fees for Certain New Developments within the City of Brea, and Approving a CEQA Exemption Determination"
BACKGROUND/DISCUSSION
The Sewer Impact Fee Study, adopted on March 19, 2024, proposed a new Sewer Impact Fee in order to charge for the recovery of the necessary future investment costs in the City’s sewer system that would result from expanding the system to serve new customers. This is different than the sewer connection fees which are utilized solely for the maintenance and repairs of the sewer system. Sewer Impact Fee calculations are based upon the City’s 2021 Sewer Master Plan (Capital Improvement Projects - Table 9.1, also Appendix A of the study) and on a 500 GPD demand equivalent to a 1” meter with additional cost of sewer assets spread over the basis of current sewer flow capacity. This methodology is also consistent with the Water Impact Fee calculation. The recommended Sewer Impact Fee is $766 for all new connections in an Impact Fee District or water pressure zone.
At the March 19, 2024 Public Hearing, the City Council approved to adopt a Sewer Impact Fee and to move forward with a second reading. Sewer Impact Fees were adopted at 50% of proposed increase but will be adjusted to the fully recommended fee, along with reasonable inflationary adjustments, on July 1, 2025. The ordinance will be effective thirty 30 days after the second reading and the Sewer Impact Fees are established by resolution. Resolution No. 2024-015 will be effective 60 days after Ordinance No. 1249 becomes effective which will be July 1, 2024.
FISCAL IMPACT/SUMMARY
There is no General Fund Impact. Revenue collected will deposited into a separate capital project fund to account for these fees, which will be determined by future developments within the City limits.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Faith Madrazo, Financial Services Manager - Revenue Concurrence: Kristin Griffith, Director of Administrative Services and Monica Lo, Deputy Director of Administrative Services ORDINANCE NO. _----------
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BREA ESTABLISHING SEWER IMPACT FEES FOR
CERTAIN NEW DEVELOPMENTS WITHIN THE CITY OF
BREA, AND APPROVING A CEQA EXEMPTION
DETERMINATION
A. Recitals.
(i) The City Council of the City of Brea finds that the establishment of certain sewer impact fees is necessary to offset new sewer infrastructure impacts and finance construction of new sewer infrastructure improvements caused by new development projects within the City of Brea, including portions of its sphere of influence when annexed into the City. (ii) The City Council further finds that the establishment of sewer impact fees is consistent with the goals, objectives and policies of the Safety Element of the City of Brea General Plan.
(iii) The City Council further declares that, pursuant to Government Code Section 65913.2, it has considered the effects of the fees with respect to the City's housing needs as established in the Housing Element of the General Plan.
B. Ordinance.
Section 1.
The City Council of the City of Brea does ordain asfollows:
In all respects as set forth in Recitals, Part A, of this Ordinance.
Section 2. The City Council adopts the Sewer Impact Fees as follows:
A. Intent.
In order to mitigate sewer infrastructure impacts caused by new developments in the City of Brea and implement the goals, objectives and policies of the Safety Element of the City of Brea General Plan, certain sewer infrastructure improvements must be constructed. The City Council has determined that sewer impact fees must be established in order to finance these sewer infrastructure improvements and to assess the development's fair share of the sewer infrastructure improvement costs.
B. Sewer Impact Fee.
A sewer impact fee is hereby established on issuance of all building permits for certain new development in the City of Brea, including portions of its sphere of influence when annexed into the City of Brea, to pay for certain sewer infrastructure improvements. The City Council shall, in a Council resolution and following approval of an impact fee nexus study as required by law, set forth the specific amount of the sewer impact fee, describe the benefit and impact area on which the sewer impact fee is imposed, list the specific sewer infrastructure improvements to be financed, describe the estimated cost of these sewer infrastructure improvements, describe the reasonable relationship between the sewer impact fee and the various types of new developments and set forth time for payment. As described in the fee resolution, this sewer impact fee shall be paid by each developer prior to the issuance of any building permit. On an annual basis, the City staff shall review this fee to determine whether the fee amounts are reasonably related to the impacts of developments and whether the described sewer infrastructure improvements are still needed.
C. Limited Use of Sewer Impact Fees.
The revenues raised by payment of this fee shall be placed in a separate and special account and such revenues, along with any interest earnings on that account, shall be used solely to:
(a) pay for the City's future design/construction of sewer infrastructure improvements described in the resolution enacted pursuant to this Ordinance;
(b) reimburse the City for those described or listed sewer infrastructure improvements described in the resolution enacted pursuant to this Ordinance and further constructed by the City with funds advanced by the City from other sources; and/ or,
(c) reimburse developers who have been required or permitted by this Ordinance to install such listed sewer infrastructure improvements which are oversized with supplemental size, length, or capacity.
D. Developer Construction of Facilities.
Whenever a developer is required, as a condition of approval of a development permit, to construct a sewer infrastructure improvement described in the resolution adopted pursuant to this Ordinance and which improvement is otherwise a component of normal fees to be paid pursuant to this Ordinance or is determined by the City of Brea to have supplemental size, length or capacity over that needed for the impacts of that development, and when such construction is necessary to ensure efficient and timely construction of the sewer infrastructure network, a reimbursement agreement with the developer and/or a credit against the sewer impact fee, which would otherwise be charged pursuant to this ordinance on the development project, shall be available, in a form acceptable to the City of Brea Community Development Director and the City Attorney. The reimbursement amount shall not include the portion of the improvement needed to provide adequate sewer capacity or mitigate the need for the facility or the burdens created by the development.
E. Sewer Impact Fee Adjustments.
A developer of any project subject to the sewer impact fee described herein may appeal to the Community Development Director for a reduction or adjustment to the sewer impact fee, or a waiver of that fee, based upon the absence of any reasonable relationship or nexus between sewer infrastructure impacts of that development and either the amount of the sewer impact fee charged or the type of facilities to be financed. The application shall be made in writing and filed with the Director not later than (a) twenty days prior to the public hearing on the development permit application for the project, or (b) if no development permit is required, at the time detail the factual basis for the claim of waiver, reduction, or adjustment. Any person aggrieved by any decision of the Director pertaining to the sewer impact fee may appeal such decision to the City Council within ten (10) business days following the date of such decision. Any such appeal shall be in writing, filed with the City Clerk, and shall contain the name and address of the appellant, the date of the decision in question, and facts supporting the appeal. The written appeal to the Director and/or subsequent appeal to the City Council shall be accompanied by a non-refundable fee in an amount as set by resolution of the City Council. Upon receipt of the written appeal to the City Council, the City Clerk shall set the matter for hearing at a regular meeting of the City Council, no later than thirty (30) days following the date the appeal was filed, Notice of the time and place of the hearing shall be mailed to the appellant, by certified mail, no later than ten (10) business days prior to the hearing date. Upon conclusion of the hearing, the City Council shall, by adoption of a resolution with findings, affirm, reverse or modify the decision of the Director, which decision by the City Council shall be final. The provisions of thissection shall be in addition to, and shall not be deemed to supplant, any and all necessary development fee protest procedures as may be set forth in California Government Code Section 66000, et. seq., as amended.
F. Exceptions.
Sewer impact fees shall not be required as a condition of the issuance of a building permit for:
(a) Alterations;
(b) Reconstruction. Where permits are issued within two years of the destruction of a structure due to fire, vandalism, wind, earthquakes or other natural or manmade disasters;
(c) An addition to a single-family or multiple-family residence; (d) Construction of public schools.
Section 3. CEQA. The City Council finds that it can be seen with certainty that there is no possibility the adoption of this Ordinance may have a significant effect on the environment because the adoption of this Ordinance will provide for the collection of development impact fees which will ensure the continued maintenance and operability of essential City services. It is therefore exempt from California Environmental Quality Act (CEQA) review pursuant to Title 14, Section 15061(b)(3), of the California Code of Regulations (CEQA Guidelines). The City Council further finds that the adoption of this Ordinance is exempt from CEQA review pursuant to Section 15273 (Rates, Tolls, Fares, and Charges), subsection (a)(4) (Obtaining funds for capital projects, necessary to maintain service within existing service areas), of the CEQA Guidelines, in that the Ordinance serves to authorize the establishment of certain development impact fees necessary to maintain public infrastructure for essential services within the City.
Section 4. The City Council declares that, should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect.
Section 5. The City Clerk of the City of Brea shall certify to the adoption of this Ordinance and shall cause the same to be published in a manner prescribed by law.
ADOPTED AND APPROVED this 19th day of March, 2024.
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Brea held on the 19th day of March 2024 and was finally passed at a regular meeting of the City Council held on _________________, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
City Clerk of the City of Brea
City of Brea
City Council Regular Meeting Communication
Approve Agreement and Authorize City Manager to Execute Agreement with UniFirst Corporation to Provide Public Works Uniforms and Related Services.
Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3C
TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager
RECOMMENDATION
Approve Agreement and Authorize City Manager to execute agreement with UniFirst Corporation to provide Public Works uniforms and related services.
BACKGROUND/DISCUSSION
Per department policy, each full-time and part-time Public Works field employee must wear a uniform. To maintain consistency and suitability of uniforms for the performed work, the department has an established practice of procuring uniforms and arranging uniform laundering services for its field employees.
The Public Works Department has contracted with various uniform companies to provide uniforms, uniform laundering services, and several ancillary services, such as safety and scraper mats for the City’s Maintenance Yard facility and shop rags and fender covers for the Fleet Division. Typically, the City has found it cost-effective to enter multi-year and cooperative agreements with companies providing the abovementioned services and products.
The department’s current uniform agreement is with UniFirst Corporation (UniFirst) which expired on June 30, 2023. Upon expiration of the contract, UniFirst agreed to proceed month-to-month. The month-to-month allowed staff additional time to initiate the formal Request for Proposals (RFP) process. On October 16, 2023, City staff issued an RFP for Uniform and Laundering Services through the City’s third-party eProcurement provider, Public Purchase. The posted RFP was on the City’s website, and five (5) vendors accessed the RFP. Proposals were due on November 20, 2023; however, upon closure of the submittal period, the City did not receive any responsive bids.
As a result, staff negotiated with UniFirst, which produced the attached draft agreement for City Council consideration. The agreement retains the prior contract’s favorable pricing for uniforms provided under the Sourcewell (formerly National Joint Power’s Alliance) Cooperative Purchasing Program. Staff researched additional cooperative purchasing agreements to which the City is a party, and the Sourcewell agreement contained the most favorable pricing. Utilizing an established cooperative purchasing agreement provides a significant benefit by aggregating purchasing power from multiple agencies to secure competitive pricing that results in long-term cost savings to the City. UniFirst also manufactures some of Public Works’ most commonly used uniform products in-house. This capability also results in significant cost savings to the overall contract. The draft agreement also caps future annual Consumer Price Index (CPI) increases at five percent or less for the duration of the agreement. The agreement factored future CPI increases into the total not-to-exceed amount. The proposed agreement is for five (5) years and expires in April 2029.
Staff is recommending that Council approve the draft agreement with UniFirst for a not-to-exceed amount of $97,500 over a five-year term, which includes a $2,320 contingency to cover uniforms for unforeseen staffing variances for the duration of the agreement. This amount assumes an average monthly cost of $1,625 for services for the contract term.
Attachments
Attachment A - Sourcewell UniFirst Cooperative Agreement Attachment B - UniFirst Customer Service Agreement
Commission/Committee Recommendation
This item was taken to the March 26, 2024, Finance Committee meeting to gather feedback from committee members. The item was supported and recommended to the City Council for consideration.
SUMMARY/FISCAL IMPACT
Public Works field employees are required to wear standardized uniforms in the day-to-day performance of their work duties. The current uniform agreement with UniFirst Corporation (UniFirst) expired on June 30, 2023. Since then, UniFirst has agreed to proceed month-to-month, allowing staff additional time to initiate the formal Request for Proposals (RFP) process.
On October 16, 2023, the City issued an RFP for Uniform and Laundering Services. The posted RFP was on the City’s website, and five (5) vendors accessed the RFP. Proposals were due on November 20, 2023; however, the City received no responsive bids. Staff negotiated with UniFirst and produced a new draft agreement for a five (5) year term. The draft agreement retained the favorable pricing from the previous cooperative purchasing agreement and set a five percent cap on annual CPI increases.
Staff recommends that the City Council approve the draft agreement and authorize the City Manager to execute the agreement with UniFirst in an amount not to exceed $97,500 over five years, approximately $1,625 per month. The FY 2023-25 Public Works Budget provides sufficient funding for uniforms and related services. Future budgets will account for this cost. The funding source is associated with the division of the employees utilizing the uniform and uniform services.
Funding sources include General Fund (110), Parks and Trails (360), Water (420), Sewer (430), Sanitation (440), Equipment and Vehicle Maintenance (480), and Building Maintenance (490). At this time, no additional appropriation is necessary.
RESPECTFULLY SUBMITTED
William Gallardo, City Manager
Prepared by: Matthew Cuevas, Senior Management Analyst
Concurrence: Michael Ho, PE, Director of Public Works
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Solicitation Number: RFP #040920
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and UniFirst Corporation, 68 Jonspin Road, Wilmington, MA 01860 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires May 22, 2024, unless it is cancelled sooner pursuant to Article 24. This Contract may be extended up to one additional one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 16 survive the expiration or cancellation of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract. Vendor’s Equipment, Products, or Services consist exclusively of textile products or services, and will identified as Products or Services in this Contract.
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All purchased Products provided under this Contract must be new/current model. All rented Products provided under this Contract will be new at the time each location is initially installed into service. Vendor may offer close-out or refurbished Products if they are clearly indicated in Vendor’s product and pricing list.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Products and Services furnished are free from liens and encumbrances. All Products will be processed, mended, and finished in accordance with the generally accepted standards of the textile rental industry. Vendor makes no other representations, warranties or conditions, express or implied by law, statutory or otherwise, including, without limitation, the design or condition of the Products, their merchantability or their fitness, capacity or durability for any particular use or purpose, the quality of the Products or workmanship of the Products.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will make available to Sourcewell a means to validate or authenticate Vendor’s authorized dealers, distributors, and/or resellers relative to the Products and Services related to this Contract. This list may be updated from time-to-time and is incorporated into this Contract by reference. It is the Vendor’s responsibility to ensure Sourcewell receives the most current version of this list.
3. PRICING
All Products or Services under this Contract will be priced as stated in Vendor’s Proposal. The prices stated in Vendor’s Proposal are calculated based on a five (5) year contract term commitment. Four (4) year contract term commitments will require a five percent (5%) price increase. Three (3) year contract term commitments will require a ten percent (10%) price increase. All prices submitted are exclusive of any applicable sales taxes. All such sales taxes shall be listed as a separate line item on the underlying invoice and paid directly by UniFirst to the appropriate taxing authority.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Products or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Products must be properly packaged.
Damaged Products may be rejected. If the damage is not readily apparent at the time of
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delivery, Vendor must permit the Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities. Participating Entities reserve the right to inspect the Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Products that arrive in a defective or inoperable condition.
Vendor will repair any rental item or reperform any services which do not comport with the Sourcewell’s specifications or requirements as set forth in the Contract and issue credits for any Services that do not comport with said specification and/or requirements. The Products are processed and delivered on a weekly basis, each week, continuously throughout the term of the Contract. As such, the applicable warranty period for such rental Products is one (1) week.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally delivers substandard or inferior Products. In the event of the delivery of nonconforming Products, the Participating Entity will notify the Vendor as soon as possible and the Vendor will replace nonconforming Products with conforming Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection of Products or Services at discounts greater than those listed in the Contract. When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Products or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Product or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Contract Administrator. This form is available from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
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x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Products or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Products and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will be become an amendment to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Products or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws.
Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Vendor understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Products or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential members to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor’s employees may be required to perform work at governmentowned facilities, including schools. Vendor’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Products or Services under this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Vendor.
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Typically, a Participating Entity will enter into a local service contract directly with Vendor. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration of this Contract; however, Vendor performance, Participating Entity payment, and any applicable warranty periods or other Vendor or Participating Entity obligations may extend beyond the term of this Contract.
Vendor’s acceptable forms of payment are included in Attachment A. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order may be negotiated between a Participating Entity and Vendor, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entitles may require the use of a Participating Addendum; the terms of which will be worked out directly between the Participating Entity and the Vendor. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. PERFORMANCE BOND. If requested by a Participating Entity, Vendor will provide a performance bond that meets the requirements set forth in the Participating Entity’s order.
D. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements (such as e-commerce specifications, specialized delivery requirements, or other specifications and requirements) not addressed in this Contract, the Participating Entity and the Vendor may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
E. TERMINATION OF ORDERS. Participating Entities may terminate their local service contract, in whole or in part, subject to its terms and conditions, upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to between the Vendor and a Participating Entity.
F. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s local service contract will be determined by the Participating Entity.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract sales activity report (Report) to the Sourcewell Contract Administrator assigned to this Contract. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
x Customer Name (e.g., City of Staples Highway Department); x Customer Physical Street Address;
x Customer City;
x Customer State/Province;
x Customer Zip Code;
x Customer Contact Name;
x Customer Contact Email Address;
x Customer Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Vendor will pay an administrative fee to Sourcewell on all Products and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing.
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Vendor may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Vendor will submit a check payable to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Products and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Sourcewell-assigned contract number in the memo and must be mailed to the address above “Attn: Accounts Receivable.” Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor’s Authorized Representative is the person named in the Vendor’s Proposal. If Vendor’s Authorized Representative changes at any time during this Contract, Vendor must promptly notify Sourcewell in writing.
10. ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or obligations under this Contract without the prior consent of the parties and a fully executed assignment agreement. Such consent will not be unreasonably withheld.
B. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been fully executed by the parties.
C. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not waive the provision or the right to enforce it.
D. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between Sourcewell and Vendor. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.
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E. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. LIABILITY
Vendor will indemnify, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees, arising out of its negligence or willful misconduct in the performance of this Contract by the Vendor or its agents or employees.
12. AUDITS
Sourcewell reserves the right to review the books, records, documents, and accounting procedures and practices of the Vendor relevant to this Contract for a minimum of 6 years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
13. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond to the request.
14. INDEMNIFICATION
As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Products by Sourcewell or its Participating Entities supplied by Vendor in violation of applicable patent or copyright laws.
15. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
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a. Sourcewell grants to Vendor a royalty-free, worldwide, non-exclusive right and license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Vendor.
b. Vendor grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Vendor’s Trademarks in advertising and promotional materials for the purpose of marketing Vendor’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to its and their respective distributors, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor’s Trademarks from the form provided by Vendor and must comply with Vendor’s removal requests as to specific uses of its trademarks or logos.
b. Vendor must not alter Sourcewell’s Trademarks from the form provided by Sourcewell and must comply with Sourcewell’s removal requests as to specific uses of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s Trademarks only in good faith and in a dignified manner consistent with such party’s use of the Trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of vendors which may be used until the next printing). Vendor must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Vendor individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator assigned to this Contract.
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D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Products or Services.
16. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls, Minnesota.
17. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
18. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the remainder of this Contract is capable of performance, it will not be affected by such declaration or finding and must be fully performed.
19. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Vendor will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Vendor must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Vendor fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity’s local service contract under this Contract, in default:
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1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any purchase orders issued against the Contract.
20. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate
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3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella coverage over Workers’ Compensation, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Vendor will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Vendor’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf. All policies must include there will be no cancellation, suspension, non-renewal, or reduction of coverage without 30 days’ prior written notice to the Vendor.
Upon request, Vendor must provide to Sourcewell copies of applicable policies and endorsements, within 10 days of a request. Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Vendor’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Vendor, and products and completed operations of Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Vendor or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies).
F. SELF-INSURED RETENTIONS. Any self-insured retention in excess of $10,000 is subject to Sourcewell’s approval.
21. COMPLIANCE
A. LAWS AND REGULATIONS. All Products or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Products or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Vendor conducts with Sourcewell and Participating Entities.
22. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
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operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Vendor further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
23. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require additional requirements based on specific funding specifications. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor’s Products or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work
040920-UFC
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Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Vendor must be in compliance with all applicable Davis-Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor certifies that during the term of this Contract will comply with applicable requirements as referenced above.
040920-UFC
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F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file any required certifications. Vendors must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
040920-UFC
Rev. 2/2020 17
also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
24. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Vendor’s Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
Sourcewell UniFirst Corporation
By: __________________________ By: __________________________ Jeremy Schwartz David M. Katz
Title: Director of Operations &
Procurement/CPO
Title: Vice President Sales & Marketing
Date: ________________________ Date: ________________________ Approved:
By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________
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Bid Number: RFP 040920 Vendor Name: UniFirst Corporation
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Bid Number: RFP 040920 Vendor Name: UniFirst Corporation
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computerized processing equipment that ensures these operations are not wasteful in any way with respect to fuel and energy usage. With 260 locations throughout North America, we have also found that seemingly small conservation measures, such as installing energy efficient equipment, motion-activated lighting, and automated thermostats, are cumulatively producing big savings. We also make sure that each of our fleet of customer delivery and support vehicles follows proper maintenance schedules, and that all of our drivers follow best practices for vehicle fuel performance.
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Bid Number: RFP 040920 Vendor Name: UniFirst Corporation
City of Brea
City Council Regular Meeting Communication
Resolutions Approving Executive Compensation Plan Amendments to Comply with CalPERS Reporting Requirements
Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3D
TO
Honorable Mayor and City Council Members
FROM
Mario Maldonado, Human Resources Manager
RECOMMENDATION
Adopt resolutions approving Amendment No. 23 and Amendment No. 24 to Executive Compensation Plan Resolution No.
92.124 approving changes to Executive Compensation Plan to Comply with CalPERS Reportable Compensation Requirements.
BACKGROUND/DISCUSSION
Executive compensation is established by City Council resolution and may be modified from time to time by additional resolutions. The City originally adopted a comprehensive Executive Compensation Plan (Resolution No. 92-124) on November 25, 1992. Periodically the City Council updates the Executive Compensation Plan and Benefits Policy through amendments to reflect changes in salaries and benefits affecting our Executive employees. To date, the original resolution has been amended 22 times. At times updates are implemented based on changes required by law, audits or when circumstances come to the City’s attention that certain provisions need revisions to comply with the California Public Employees’ Retirement System (CalPERS) regulations.
In 1992 the City established guidelines for a “Performance Incentive Program” to compensate and reward exceptional performance by City executives. This Performance Award Program (Bonus Pay) was audited by CalPERS in 2015 and it was determined to be in compliance with CalPERS reporting requirements. Also, in 2014 the City Council approved revisions to the Executive Compensation Plan to compensate an executive assigned to perform Assistant City Manager duties through an Assignment Pay process that was deemed to be reportable to CalPERS.
CalPERS requires that only compensation earned as defined under specific Government Code and corresponding administrative regulations can be reported to CalPERS and be considered in calculating retirement benefits for both Classic members and PEPRA employees. In order to determine the amount of compensation earnable, a member’s pay rate is limited to the amount identified on a publicly available pay schedule and compensation plan benefits (MOU or Compensation Plan Resolution). Therefore, in order for any compensation to be considered reportable to CalPERS, it requires that it must meet the definition of Government Code 20636 “Compensation Earnable” for Classic members or Government Code 7522.34 “Pensionable Compensation” for PEPRA members, and must be pursuant to CCR 571 (Classic) and 571.1 (PEPRA).
It is necessary from time to time to review and adjust the compensation plan to ensure it is compliant with the California Public Employees’ Retirement System (CalPERS) compensation reporting regulations. After a recent CalPERS compensation review with their Compensation Compliance and Audit Resolution Unit, the City was informed that some compensation that falls under the Executive Compensation Plan, was not being reported in accordance with CalPERS reporting requirements.
Specifically, they cited that the City’s Performance Award Program available to all executives and the Assignment Pay Program (“Management Incentive Pay”) relied on to compensate one employee assigned to Assistant City Manager duties were not compliant with reporting requirements. To comply with the CalPERS compensation reporting regulations, the City Attachments
RESOLUTION NO 2024-018 ACM Salary Schedule Retro 2021CalPERS 04.02.2024.pdf RESOLUTION NO 2024-019 Performance Bonus Pay Retro 2021 CalPERS 04.02.2024.pdf worked with CalPERS’ audit team to revise language in the Executive Compensation Plan that would meet regulatory compliance. It was determined that the City must retroactively adopt the salary range(s) for the Assistant City Manager/Director classification and revise the Performance Award Program description effective July 10, 2021. On March 22, 2024 CalPERS informed the City it had determined as follows:
• The revised Performance Award Program (Bonus Pay) does qualify and is reportable as an item of Special Compensation for Classic Employees only, in accordance with the specifically listed and defined items of Special Compensation in CCR 571, specifically Bonus. ***Bonuses are not reportable for PEPRA employees, pursuant to Gov.
Code 7522.34 and CCR 571.1.
• The Salary (Section E of attached Resolution Amendment No. 23) does qualify and is reportable as normal base Payrate and Earnings, pursuant to Gov. Code 20636, 7522.34 and is compliant with CCR 570.5 (Pay Schedule Requirements).
As it relates to Executive employee(s) subject to these provisions, CalPERS has advised City staff that following the approval of the attached policies/resolutions by City Council during a public meeting, the amended Personnel Action Forms and revised Annual Employees Evaluations will be submitted for further consideration and shall be fixed retroactively to July 10, 2021. CalPERS’ standard statute of limitation is to go back three years on corrections.
FISCAL IMPACT/SUMMARY
These revisions are necessary to comply with CalPERS reporting requirements and the adjustment will allow the City to remain competitive in the current labor market to continue to attract and maintain quality executives. This action authorizes the City to implement salary range adjustments retroactively to the Assistant City Manager/Director classification and clarifies eligibility criteria to receive Performance Award Pay.
The net financial impact to the General Fund is minimal and at this point there is no fiscal impact to the adopted budget for FY 2023-24 due to built in budget projections for salary and benefits.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Mario E. Maldonado, Human Resources Manager Concurrence: Kristin Griffith, Administrative Services Director RESO NO. 2024-XX
April 2, 2024
RESOLUTION NO. 2024-018
AMENDMENT NO. 23 TO RESOLUTION NO. 92-124 OF
THE CITY OF BREA TO RETROACTIVELY REVISE
RESOLUTIONS 2021-056 AND 2022-074 (AMENDMENTS
NO. 19 AND NO. 21) OF THE EXECUTIVE
COMPENSATION PLAN AS AMENDED
A. Recitals
(i) On November 25, 1992, as amended October 5, 1993, November 7, 1995, December 19, 1995, May 7, 1996, February 17, 1998, September 7, 1999, February 6, 2001, October 16, 2001, September 17, 2002, November 16, 2004, September 20, 2005, September 5, 2006, August 21, 2007, April 20, 2010, June 7, 2011, June 17, 2014, November 17, 2015, May 7, 2019, September 21, 2021, July 19, 2022, November 15, 2022, and June 20, 2023 the CITY OF BREA, a municipal corporation ("CITY" hereinafter) adopted and approved Resolution 92-124, a "Resolution of the Council of the City of Brea Amending the Executive Compensation Plan as Amended."
(ii) It is the desire of the CITY to further amend said Resolution (2021-056 and 2022-074).
(iii) In order to mitigate misreporting of compensation, it is necessary from time to time to review and adjust the compensation plan to ensure it is compliant with the California Public Employees’ Retirement System (CalPERS) compensation reporting regulations.
(iv) After a recent CalPERS compensation review with their Compensation Compliance and Audit Resolution Unit, the CITY was informed that some RESO NO. 2024-XX
April 2, 2024
compensation that falls under the Executive Compensation Plan, was not being reported in accordance with CalPERS reporting requirements. (v) To comply with the CalPERS compensation reporting regulations, the CITY has determined it shall retroactively adopt the salary range(s) for the Assistant City Manager/Director classification that has been dormant for some time. (vi) All amendments set forth in this Resolution shall retroactively be effective July 10, 2021, unless specifically provided herein.
B. Resolution
NOW, THEREFORE, be it found, determined and resolved by the City Council of the City of Brea, as follows:
1. Amend Section 1, "Executive Compensation Plan," item E, "Salary" shall be retroactively amended to read as follows:
E. SALARY
Effective July 10, 2021, salary ranges shall be as follows:
Class Title
Monthly Salary Range
Minimum Maximum
Administrative Services Director $14,946 $17,504
Assistant City Manager/Director $17,125 $20,054
Community Development Director $13,936 $16,422
Community Services Director $14,105 $16,361
Fire Chief $16,610 $19,318
Police Chief $16,957 $19,987
Public Works Director $14,538 $17,157
RESO NO. 2024-XX
April 2, 2024
Effective November 26, 2022, salary ranges shall be as follows:
Class Title
Monthly Salary Range
Minimum Maximum
Administrative Services Director $15,395 $18,029
Assistant City Manager/Director $17,639 $20,655
Community Development Director $14,354 $16,915
Community Services Director $14,528 $16,851
Fire Chief $17,108 $19,897
Police Chief $17,466 $20,587
Public Works Director $14,975 $17,671
Effective July 8, 2023, salary ranges shall be as follows:
Class Title
Monthly Salary Range
Minimum Maximum
Administrative Services Director $17,282 $20,239
Assistant City Manager/Director $18,167 $21,276
Community Development Director $16,068 $18,935
Community Services Director $15,477 $17,952
Fire Chief $18,882 $21,961
Police Chief $20,176 $23,782
Public Works Director $16,229 $19,152
Effective July 6, 2024, salary ranges shall be as follows:
Class Title
Monthly Salary Range
Minimum Maximum
Administrative Services Director $17,801 $20,846
Assistant City Manager/Director $18,712 $21,914
Community Development Director $16,550 $19,503
Community Services Director $15,941 $18,490
Fire Chief $19,449 $22,619
Police Chief $20,782 $24,495
Public Works Director $16,716 $19,727
RESO NO. 2024-XX
April 2, 2024
APPROVED and ADOPTED THIS 2nd DAY OF APRIL, 2024.
______________________________
Christine Marick, Mayor
ATTEST: __________________________
Lillian Harris-Neal, City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Brea, held on the 2nd of April 2024, and was adopted by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
DATED: ______________________________
_____________________________________
Lillian Harris-Neal, City Clerk
RESO NO. 2024-XX
April 2, 2024
RESOLUTION NO. 2024-019
AMENDMENT NO. 24 TO RESOLUTION NO. 92-124 OF THE
CITY OF BREA AMENDING THE EXECUTIVE
COMPENSATION PLAN AS AMENDED
A. Recitals
(i) On November 25, 1992, as amended October 5, 1993, November 7, 1995, December 19, 1995, May 7, 1996, February 17, 1998, September 7, 1999, February 6, 2001, October 16, 2001, September 17, 2002, November 16, 2004, September 20, 2005, September 5, 2006, August 21, 2007, April 20, 2010, June 7, 2011, June 17, 2014, November 17, 2015, May 7, 2019, September 21, 2021, July 19, 2022, November 15, 2022 and June 20, 2023, the CITY OF BREA, a municipal corporation ("CITY" hereinafter) adopted and approved Resolution 92-124, a "Resolution of the Council of the City of Brea
Amending the Executive Compensation Plan as Amended."
(ii) It is the desire of the CITY to further amend said Resolution No. 92-124. (iii) In order to mitigate misreporting of compensation, it is necessary from time to time to review and adjust the compensation plan to ensure it is compliant with the California Public Employees’ Retirement System (CalPERS) compensation reporting regulations.
(iv) After a recent CalPERS compensation review with their Compensation Compliance and Audit Resolution Unit, the CITY was informed that some compensation that falls under the Executive Compensation Plan, was not being reported in accordance with CalPERS reporting requirements.
(v) To comply with the CalPERS compensation reporting regulations, the RESO NO. 2024-XX
April 2, 2024
CITY has determined it shall retroactively adopt revised Performance Award Program language to include further details that designate the compensation as Bonus Pay for CalPERS reporting purposes and clearly identifies three performance ratings levels eligible for said pay.
(vi) All amendments set forth in this Resolution shall retroactively be effective July 10, 2021, unless specifically provided herein.
B. Resolution
NOW, THEREFORE, be it found, determined and resolved by the City Council of the City of Brea, as follows:
1. Amend Section 1, "Executive Compensation Plan," item D, "Performance Award Program" shall be retroactively amended to read as follows:
D. PERFORMANCE AWARD PROGRAM (“Bonus Pay”)
Annual Performance Awards are available to all qualified Executives who demonstrate exceptional performance of their duties during the prior year. These awards shall be called “Bonus Pay” in accordance with the California Public Employees’ Retirement System (CalPERS) definition of reportable special compensation and may be granted to all Executives whose performance is “Outstanding/Superior” or “Exceeds Expectations” during the review period. Bonus Pay shall be recommended and approved by the sole discretion of the City Manager, and shall be based on the achievement of mutually agreed upon goals and objectives which are above and beyond performance expectations. Executive performance will be evaluated, but not limited to the following categories: Customer Service; Leadership, Judgement and Decision Making; Communication; Planning and Organizing; Accomplishment of Organization and City Council Priorities and Projects and Community Engagement.
RESO NO. 2024-XX
April 2, 2024
At the end of the review period, employees will be rated on their demonstration of competencies, which describes their overall performance for the year, using the following rating scale:
• Outstanding/Superior
• Exceeds Expectations
• Meets Expectations
• Below Expectations
Outstanding/Superior - Employee demonstrates particularly excellent sustained performance that is of such high quality that organizational goals have been achieved that would not have been otherwise.
Exceeds Expectations - Employee demonstrates unusually good performance that exceeds expectations in critical areas and exhibits a sustained support of organizational goals.
Meets Expectations - The employee demonstrates good, sound performance that meets organizational goals.
Below Expectations - The employee's performance shows development areas that require correction and improvement.
Modifications to the individual's performance plan can be made based on changes in position, business operations or shifts in strategic direction, which may affect the individual's plan or the levels of performance associated with it. The individual's plan should not be changed due to individual preference or actual performance.
Determining Bonus Pay –
RESO NO. 2024-XX
April 2, 2024
Bonus Pay should be defined under a system that is based on an individual Executive’s performance to achieve exceptional results. Bonus Pay will be paid for individual’s achieving a “Meets Expectations” or higher overall rating performance based on the criteria documented in the City’s annual evaluation.
The amount of the award that an Executive earns is based upon the City Manager’s assessment of the Executive's achievement of expected results in achieving goals and objectives and their overall performance. The amount of the award is based on the base salary the employee received during the previous review period.
The following table describes a standard Bonus Pay Program at the City of Brea:
Bonus Pay - Matrix
Overall Performance Rating Bonus Pay
Outstanding / Superior 7-10% of base salary
Exceeds Expectations 4-6% of base salary
Meets Expectations 1 - 3% (Not Reportable to CalPERS)
Below Expectations 0% (Not Eligible)
Performance awards may not exceed ten (10%) percent of an Executive’s annualized salary range maximum and awards are reported to the CalPERS as earned in the reporting period. In accordance with CalPERS reportable compensation guidelines (CCR 571), Bonus Pays are only reportable to CalPERS for Classic Members; PEPRA Members are excluded for reporting, but can still be granted Bonus Pay.
Executives shall be eligible to receive Bonus Pay annually on their anniversary date.
Bonus Pay will be paid in a lump sum and are not considered part of the Executive’s RESO NO. 2024-XX
April 2, 2024
base salary.
Any combination of merit salary adjustment and Bonus Pay may not exceed ten (10%) percent of the top step of the Executive’s applicable salary range.
The purpose and advantages of the Performance Award Program are that:
• It gives the City the flexibility to pay the most productive Executives above the median in the labor market.
• It provides a clear signal that the City wants to encourage and reward exceptional performance standards.
• It targets the group of employees that can have the most significant impact on the City.
• It is cost effective in that the Bonus Pay is not built into the base salary of the Executive for future years.
• It improves the City’s ability to recruit and retain quality Executives.
APPROVED and ADOPTED THIS 2nd DAY OF APRIL, 2024.
______________________________
Christine Marick, Mayor
ATTEST: __________________________
Lillian Harris-Neal, City Clerk
RESO NO. 2024-XX
April 2, 2024
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Brea, held on the 2nd of April 2024, and was adopted by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
DATED: ______________________________
_____________________________________
Lillian Harris-Neal, City Clerk
City of Brea
City Council Regular Meeting Communication
Award Annual Pavement Striping Maintenance Contract to Orange County Striping Services, Inc, Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3E
FROM
Bill Gallardo, City Manager
RECOMMENDATION
Award Annual Pavement Striping Maintenance Contract to Orange County Striping Services, Inc., and authorize the City Manager to execute the Agreement.
BACKGROUND/DISCUSSION
The City of Brea has over 3,000 street legends, pavement markings, and 114 lane miles requiring repainting for increased visibility and traffic safety. The City's previous contract with Orange County Striping Service, Inc. recently expired on February 28, 2024, and was for traffic striping service in an amount not-to-exceed $60,000 annually. This amount meets the City's painting and street marking needs on a three-year cycle.
Staff prepared a Request for Proposal (RFP) and posted the information on the CIPList.com website in January for contractors to view and download project information. Two contractors responded to the RFP on January 30, 2024. Staff reviewed the proposals to determine their capabilities to furnish the staff and equipment necessary to perform the work at a competitive price and meet the City of Brea's requirements for high-quality work and responsiveness to production goals.
After reviewing the proposals and pricing, and adding all bid items, staff ranked the bidders as follows:
1. 2.
The review process showed that both contractors could perform this service, with Orange County Striping Service Inc. scoring better than PCI in background and pricing. Staff found Orange County Striping Service, Inc. pricing to be the most cost-effective for the City's needs and their references with other agencies to be outstanding. For these reasons, staff recommends awarding the annual street striping contract to Orange County Striping Service, Inc. to maintain pavement legends, striping, and markings of identified locations throughout the city.
OPTIONS CONSIDERED
Public Works has considered performing this work in-house, but due to the specialized nature of this type of service, it does not have the equipment or manpower to perform this work. Contracting these services is more economical without the need for additional personnel and equipment.
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff’s recommendation at their March 26, 2024 meeting and recommended for Council approval.
FISCAL IMPACT/SUMMARY
Staff solicited proposals for a traffic striping contractor and two bidders responded. Following the review of the submitted proposals and price comparisons, staff recommends awarding the contract to Orange County Striping Service, Inc. This Orange County Striping Service, Inc. $209,248.80
PCI $300,944.70
Attachments
Attachment A -RFP for Traffic Striping 2024.pdf
Attachment B- Orange County Striping Service Inc. Proposal.pdf Attachemnt C - Agreement.pdf
would be a one-year contract with provisions for renewal for up to four (4) additional one-year periods, for a total amount of $209,248.80 for all five years. The award recommendation is based on the ability demonstrated by Orange County Striping Service, Inc., to meet all of Public Works requirements, including pricing, responsiveness, and overall stability of the company. Public Works Street Division, will budget $60,000 per year in the General Fund Professional Services account 110- 51-5121-4249 for this work. No additional appropriation is needed.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Jerry Mestas, Supervisor, Streets Division Concurrence: Michael Ho, PE, Public Works Director
CITY OF BREA
PUBLIC WORKS DEPARTMENT – STREET DIVISION
REQUEST FOR PROPOSALS (RFP)
24-01-08
Traffic Striping & Pavement Markings
Throughout
The City of Brea
January 9th, 2024
Key RFP Dates
Issued: January 9, 2024
Written Questions Due: January 23, 2024, 2 pm
Proposals Due: January 30, 2024, 2 pm
Prepared in the office
of the
Director of Public Works
Brea, California
January 2024
Contact:
Will Wenz, Public Works Superintendent
[email protected]
714-990-7695
i
TABLE OF CONTENTS
Page
SECTION I INSTRUCTIONS TO OFFERORS 1
SECTION II PROPOSAL CONTENT 8
SECTION III EVALUATION AND AWARD 13
A. EVALUATION CRITERIA 14
B. EVALUATION PROCEDURE 14
C. AWARD 14
D. NOTIFICATION OF AWARD 14
SECTION IV SAMPLE AGREEMENT 15
SECTION V SCOPE OF SERVICES 26
GENERAL SPECIFICATIONS 27
SECTION VI BID SCHEDULES 32
SECTION VII STATUS OF PAST AND PRESENT CONTRACTS FORM 44
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
CITY OF BREA
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ii
CITY OF BREA
PUBLIC WORKS DEPARTMENT STREET DIVISION
R E Q U E S T F O R P R O P O S A L S (RFP)
Traffic Striping & Pavement Markings
Throughout the City of Brea
January 2024
PROPOSAL SUBMITTALS: Responses to the Request for Proposal (RFP) are to be submitted to and must be received by:
Will Wenz
Public Works Superintendent
Public Works Department - Streets Division
545 N. Berry St.
Brea, CA 92821-5732
No later than 2:00 P. M. on January 30, 2024. Original and one (1) copy of the proposal shall be submitted in a sealed envelope and marked: “Traffic Striping & Pavement Markings.” Proposals received after the specified date and time will not be accepted and will be returned unopened. Questions regarding this request may be directed to:
Will Wenz
Public Works Superintendent
Phone: 714-990-7695
Email: [email protected]
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 SECTION I
INSTRUCTIONS TO OFFERORS
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 SECTION I - INSTRUCTIONS TO OFFERORS
A. EXAMINATION OF PROPOSAL DOCUMENTS
By submitting a proposal, Offeror represents that it has thoroughly examined and become familiar with the work required under this RFP and that it is capable of performing quality work to achieve the City’s objectives.
B. ADDENDA
Any changes to the requirements will be made by written addendum to this RFP.
Any written addenda issued pertaining to this RFP shall be incorporated into the terms and conditions of any resulting Agreement. City will not be bound to any modifications to or deviations from the requirements set forth in this RFP as the result of oral instructions. Offerors shall acknowledge receipt of addenda in their proposals.
C. CITY CONTACT
All questions and/or contacts with City staff/representative regarding this RFP are to be directed to the following:
Will Wenz
Public Works Superintendent
Public Works Department – Streets Division
City of Brea
545 N. Berry St., Brea, CA 92821-5732
Phone: 714-990-7695,
Email: [email protected]
D. CLARIFICATIONS
1. Examination of Documents
Should an Offeror require clarifications of this RFP, the Offeror shall notify the City in writing in accordance with Section E.2 below. Should it be found that the point in question is not clearly and fully set forth; the City will issue a written addendum clarifying the matter which will be e-mailed to all offerors.
2. Submitting Requests
a. All questions must be put in writing and must be received by the City contact in Subsection “C”, above, no later than 2:00 p.m., January 23, 2024, via E-Mail: Will Wenz, Public Works Superintendent, e-mail Traffic Striping & Pavement Markings Throughout the City of Brea RFP
CITY OF BREA
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43 address is [email protected].
• City Responses
Responses from the City will be emailed to proposing firms no later than close of business on January 24, 2024. Proposing firms must email their contact email addresses to [email protected] with the subject title “Email notifications for Traffic Striping Throughout Brea.”
E. SUBMISSION OF PROPOSALS – TIME SCHEDULE
1. Date and Time
Proposals must be received on or before 2:00 p.m. on
January 30, 2024.
Proposals received after the above specified date and time will not be accepted by the City and will be returned to the Offeror unopened.
TIME SCHEDULE:
City Issues RFP January 9, 2024
Written Questions Due January 23, 2024
Deadline for Submission of Proposals January 30, 2024
Interviews To Be Determined
Award by City Council February 2024
2. Address
Proposals delivered in person or mailed shall be submitted to the following:
Will Wenz,
Public Works Superintendent
City Service Center
545 N. Berry Street
Brea, CA 92821
Offeror shall ensure that proposals are received by the City on or before the specified date and time.
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43 3. Identification of Proposals
Offeror shall submit original and one (1) copy of its proposal in a sealed package, addressed as shown above, bearing the Contractor’s name, contact name, email, and address and clearly marked as follows:
“Traffic Striping & Pavement Markings”
4. Acceptance of Proposals
a. City reserves the right to accept or reject any and all proposals, or any item or part thereof, or to waive any informalities or irregularities in proposals.
b. City reserves the right to withdraw or cancel this RFP at any time without prior notice, and the City makes no representations that any contract will be awarded to any Offeror responding to this RFP. c. City reserves the right to postpone proposal openings for its own convenience.
d. Proposals received by the City are public information and must be made available to any person upon request.
e. Submitted proposals are not to be copyrighted.
F. PRE-CONTRACTUAL EXPENSES
City shall not, in any event, be liable for any pre-contractual expenses incurred by Offeror in the preparation of its proposal. Offeror shall not include any such expenses as part of its proposal.
Pre-contractual expenses are defined as expenses incurred by Offeror in:
1. Preparing its proposal in response to this RFP;
2. Submitting that proposal to the City;
3. Negotiating with the City any matter related to this proposal; or
4. Any other expenses incurred by Offeror prior to date of award, if any, of the Agreement.
G. BID(S)
Submit bid(s) schedule(s), signed, on the provided bid schedule sheet, in a separate sealed envelope, that includes a breakdown by item as outlined. Bid(s) must be submitted on an individual award and not multiple contracts.
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43 The Offeror shall enter into an agreement with the City based upon the contents of the RFP and the contractor’s proposal. The City’s standard form of agreement is included in Section IV.
H. PREVAILING WAGES
Certain labor categories under this project are subject to prevailing wages as identified in the State of California Labor Code Sections 1720-1815. Contractor and its sub-contractors shall conform to applicable wage rates. It is required that all mechanics and laborers employed or working at the site be paid not less than the basic hourly rates of pay and fringe benefits as shown in the current minimum applicable wage schedules. Offerors and their sub-contractors must use the current wage schedules applicable at the time the work is in progress.
I. INSURANCE REQUIREMENTS
The contractor shall take out and maintain at all times during the term of the contract, the insurance specified in the agreement and acceptable to the City.
Insurance “Acceptable to the City” shall be defined as a company admitted (licensed) to write insurance in California and having a Best’s Guide rating of not less than A: VII. These minimum levels of coverage are required to be maintained for the duration of the service contract:
INSURANCE REQUIREMENTS FOR CONTRACTORS/CONSULTANTS
SERVICE CONTRACTS
(e.g., janitorial service, movers, on-site equipment maintenance agreements, tow service, tree maintenance, road maintenance, welding, plumbing, painting, and electrical work) YOUR ATTENTION IS DIRECTED TO THE INSURANCE REQUIREMENTS BELOW. THEY
SUMMARIZE, BUT DO NOT SUPERSEDE, THE INSURANCE REQUIREMENTS ADDRESSED WITHIN THE BODY OF THE BID SPECIFICATIONS AND/OR CONTRACT.
YOU ARE ADVISED TO REFER TO THE BID SPECIFICATIONS IN ADDITION TO THE INFORMATION PROVIDED BELOW. PARTICULAR ATTENTION SHOULD BE GIVEN TO BEST’S GUIDE RATING REQUIREMENT LISTED BELOW.
IT IS HIGHLY RECOMMENDED THAT YOU CONSULT YOUR INSURANCE CARRIER(S) OR
BROKER(S) TO DETERMINE IN ADVANCE OF BID SUBMISSION THE AVAILABILITY OF INSURANCE AS PRESCRIBED AND PROVIDED HEREIN. FAILURE TO COMPLY WITH
THE INSURANCE REQUIREMENTS MAY RESULT IN YOUR BID OR PROPOSAL NOT BEING CONSIDERED FOR AWARD OF CONTRACT.
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43 TYPE OF
INSURANCE
COVERAGE
GENERAL LIABILITY AUTO LIABILITY WORKERS’
COMPENSATION
REQUIRED BY
CONTRACT?
YES YES YES
MINIMUM LIMITS
OF COVERAGE
$2,000,000 Combined
Single Limit Per
Occurrence
See also Comments
$2,000,000 Combined
Single Limit Per
Accident
See also Comments
Workers’
Compensation to
Statutory Limits;
$1,000,000
Employers’ Liability
Limit
MINIMUM BEST’S
GUIDE
RATING/OTHER
REQUIREMENTS
A / VII; must be admitted
insurer
A / VII; must be
admitted insurer
A / VII, admitted if
commercial policy;
OR State
Compensation
Insurance Fund
ADDITIONAL
INSURED?
YES YES YES
WAIVER OF
SUBROGATION?
YES YES YES
COMMENTS Minimum Limits are
subject to change based
upon scope of project
Minimum Limits are
subject to change
based upon scope of
project
Worker’s Compensation Coverage: State statutory limits. - Deductibles, Self-Insurance Retentions, or Similar Forms of Coverage Limitations or Modifications, must be declared to and approved by the City of Brea. - All insurance policies required shall name as additional insureds the City, its elected officials, officers, employees, attorneys and agents, and any other parties, including subcontractors, specified by City to be included.
- The consultant is encouraged to review details of insurance requirements as noted in Section IV, “Sample Agreement” and contact its insurance carriers during the proposal stage to ensure that the insurance requirements can be met if selected for negotiation of a contract agreement.
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43 J. PAYMENT BOND
In accordance with California Civil Code Section 9550, the contractor shall be required to procure and maintain a material and labor bond until expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1741, and until the expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771.2 Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 SECTION II
PROPOSAL CONTENT
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43 SECTION II - PROPOSAL CONTENT
A. PROPOSAL FORMAT AND CONTENT
Although no specific format is required by the City, this section is intended to provide guidelines to the contractor regarding features which the City will look for and expect to be included in the proposal.
1. Presentation
Proposals shall be typed, with 12 pt font, single spaced and submitted on 8 1/2 x 11" size paper, using a single method of fastening. Charts and schedules may be included in 11” x 17” format. Offers should not include any unnecessarily elaborate or promotional material. Lengthy narrative is discouraged, and presentations should be brief and concise.
2. Letter of Transmittal
The Letter of Transmittal shall be addressed to Will Wenz, Public Works Superintendent, at a minimum, contain the following:
a. Identification of Offeror that will have contractual responsibility with the City. Identification shall include legal name of company, corporate address, telephone and fax number. Include name, title, address, email address, and telephone number of the contact person identified during period of proposal evaluation.
b. Identification of all proposed subcontractors including legal name of company, contact person’s name and address, phone number and fax number. Relationship between Offeror and subcontractors, if applicable.
c. Acknowledgment of receipt of all RFP addenda, if any. d. A statement to the effect that the proposal shall remain valid for a period of not less than 90 days from the date of submittal. e. Signature of a person authorized to bind Offeror to the terms of the proposal.
f. Signed statement attesting that all information submitted with the proposal is true and correct.
3. Technical Proposal
a. Qualifications, Related Experience and References of Offeror Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 This section of the proposal should establish the ability of Offeror to satisfactorily perform the required work by reasons of: experience in performing work of the same or similar nature; demonstrated experience working with local agencies and cities; strength and stability of the Offeror; staffing capability; work load; record of meeting schedules on similar projects; and supportive client references. Equal weighting will be given to firms for past experience performing work of a similar nature whether with the City or elsewhere.
Offeror to:
(1) Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size and location of office(s); number of employees.
(2) Provide a general description of the firm's financial condition, identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede Offeror’s ability to complete the project. City does not have a policy for debarring or disqualifying.
(3) Describe the firm's experience in performing work of a similar nature to that solicited in this RFP, and highlight the participation in such work by the key personnel proposed for assignment to this project. (4) Please include specialized experience and professional competence in areas directly related to this RFP.
(5) Provide a list of past joint work by the Offeror and each subcontractor, if applicable. The list should clearly identify the project and provide a summary of the roles and responsibilities of each party.
(6) A minimum of three (3) references should be given. Furnish the name, title, address and telephone number of the person(s) at the client organization who is most knowledgeable about the work performed. Offeror may also supply references from other work not cited in this section as related experience.
(7) Pictures of the Contractor’s equipment to be used.
b. Proposed Staffing and Project Organization
This section of the proposal should establish the method that will be used by the Offeror to service the project(s) as well as identify key personnel assigned. Proposed Staffing and Organization are to be presented by Offeror for each project identified in the Scope of Services.
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43 Offeror to:
(1) Provide education, experience and applicable professional credentials of project staff. Include applicable professional credentials of “key” project staff.
(2) Furnish brief resumes (not more than one [1] pages each) for the proposed Project Manager and other key personnel.
(3) Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person's name, current location, and proposed position for this project, current assignment, and level of commitment to that assignment, availability for this assignment and how long each person has been with the firm.
(4) Include a project organization chart that clearly delineates communication/reporting relationships among the project staff, including subconsultants.
(5) Include a statement that key personnel will be available to the extent proposed for the duration of the project, acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City. c. Detailed Work Plan
Offeror shall provide a narrative that addresses the Scope of Services and shows Offeror's understanding of City's needs and requirements.
The Offeror shall:
(1) Describe the proposed approach and work plan for completing the services specified in the Scope of Services. The description of the proposed approach shall discuss the services in sufficient detail to demonstrate the Offeror’s ability to accomplish the City’s objectives. (2) Describe approach to managing resources, including a description of the role(s) of any sub-consultants, if applicable, their specific responsibilities, and how their work will be supervised. Identify methods that Offeror will use to ensure quality and schedule control. d. Exceptions/Deviations
State any exceptions to or deviations from the requirements of this RFP, segregating "technical" exceptions from "contractual" exceptions. Where Offeror wishes to propose alternative approaches to meeting the City's Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 technical or contractual requirements, these should be thoroughly explained. If no contractual exceptions are noted, Offeror will be deemed to have accepted the contract requirements of the Sample Agreement as set forth in Section IV.
1. Bid Schedules
Submit bid schedule(s), in a separate sealed envelope, that includes a breakdown per task as outlined in Section V Scope of Services per project.
2. Appendices
Information considered by Offeror to be pertinent to this project and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Please note that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief.
B. STATUS OF PAST AND PRESENT CONTRACTS FORM
Offeror is required to complete and sign the form entitled “Status of Past and Present Contracts” provided in this RFP and submit as part of the proposal. Offeror shall list the status of past and present contracts where either the firm has provided services as a prime contractor or a subcontractor during the past 5 years and the contract has ended or will end in termination, settlement or litigation. A separate form shall be completed for each contract. If the contract was terminated, list the reason for termination. Offeror must also identify and state the status of any litigation, claims or settlement agreements related to any of the identified contracts. Each form must be signed by the Offeror confirming that the information provided is true and accurate. Offeror is required to submit only one copy of the completed form(s) as part of the proposal and it should be included in only the original proposal.
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43 SECTION III
EVALUATION AND AWARD
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 SECTION III - EVALUATION AND AWARD
A. EVALUATION CRITERIA
City will evaluate the offers received based on the following criteria:
1. Qualifications of the Firm - technical experience in performing work of a similar nature; experience working with public agencies; strength and stability of the firm; and assessment by client references.
2. Proposed Team and Organization - qualifications of proposed key personnel; logic of organization; and adequacy of labor commitment and resources to satisfactorily perform the requested services and meet the City’s needs.
3. Detailed Work Plan - thorough understanding of the City's requirements and objectives; logic, clarity, specificity, and overall quality of work plan.
4. Bid Schedule - reasonableness of bids.
B. EVALUATION PROCEDURE
An Evaluation Committee will be appointed to review all proposals. The committee will be comprised of City staff and may include outside personnel. The committee members will review and evaluate the proposals. The committee will recommend to the Director of Public Works the Contractor or Contractors whose proposal(s) is most advantageous to the City of Brea. The Director of Public Works will then forward its recommendation to the City Council for final action.
C. AWARD
The City of Brea may negotiate contract terms with the selected Offeror prior to award, and expressly reserves the right to negotiate with several Offerors simultaneously. However, since the selection and award may be made without discussion with any Offeror, the proposal submitted should contain Offeror's most favorable terms and conditions.
City Council action will be requested by City staff to award contract(s) to the selected Offeror(s).
D. NOTIFICATION OF AWARD
Offerors who submit a proposal in response to this RFP shall be notified regarding the Offeror awarded a contract. Such notification shall be made within seven (7) days of the date the contract is awarded. The successful Offeror shall execute the contract within ten (10) working days from the date of notice of award of the contract.
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 SECTION IV
SAMPLE AGREEMENT
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 AGREEMENT
KNOW ALL PERSONS BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Clerk and the Mayor, by and between CONTRACTOR hereinafter referred to as the "CONTRACTOR” and the City of Brea, California, hereinafter referred to as "CITY”.
WHEREAS, pursuant to Notice inviting Sealed Proposals, proposals were received, Reviewed by Committee, and declared on the date specified in said notice; and WHEREAS, CITY did accept the bid of CONTRACTOR
CONTRACTOR and;
WHEREAS, CITY has authorized the City Clerk and Mayor to enter into a written contract with CONTRACTOR for furnishing labor, equipment, and material for the Traffic Striping & Pavement Markings throughout the City of Brea.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all
necessary labor, tools, materials, appliances, and equipment for and do the work for the Traffic Striping & Pavement Markings throughout the City of Brea.
Said work to be performed in accordance with specifications and standards on file in the office of the Director of Public Works and in accordance with bid prices hereinafter mentioned and in accordance with the instruction of the Director of Public Works for a period commencing 03/20/19 through 02/28/20. The prices quoted with the bid shall be in effect until expiration of the agreement on the date stated herein. The City and CONTRACTOR shall have the option of extending the term of the agreement, by mutual consent of the parties, four (4) times for periods of one year each. Should the agreement be extended, the contract prices shall be adjusted as set forth in paragraph 14 hereof.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The aforesaid specifications together with the RFP and all incorporated documents therein, are incorporated herein by reference hereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Request for Proposal Inviting Bids attached hereto, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not.
Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control.
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43 3. TERMS OF CONTRACT:
A. The undersigned bidder agrees to execute the contract within ten (10) working days from the date of notice of award of the contract or upon notice by CITY after ten (10) working days.
B. The CONTRACTOR, while fulfilling the terms of this Contract, is performing as a representative of CITY and shall provide exceptional Customer Care.
Any negative contact with staff, residents/citizens, businesses, visitors or other contractors shall be reported by CONTRACTOR immediately to CITY.
CONTRACTOR’S management and supervisory personnel shall intercede to resolve or mitigate the negative contact in conjunction with CITY staff. CITY and CONTRACTOR may agree in advance to a single person contact, a representative of the CITY or CONTRACTOR, for the investigation and response to complaints.
4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. Any tort claims filed against the CITY related to the performance of this Contract and subsequently tendered to the CONTRACTOR shall be promptly investigated, and the resolution of such claims shall be promptly reported to the CITY.
The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance:
a. Compensation Insurance: Before beginning work, the
CONTRACTOR shall furnish to the Director of Public Works a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract.
Further, such policy of insurance shall provide that the insurer waives all rights of subrogation against CITY and its elected officials, officers, employees and agents.
In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees.
CONTRACTOR, prior to commencing work, shall sign and file with the CITY a certification as follows:
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43 "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract."
b. For all operations of the CONTRACTOR or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage:
(1) Commercial General Liability (occurrence) – for bodily injury, death and property damage for products/completed operations and any and all other activities undertaken by the CONTRACTOR in the performance of this Agreement. (2) Comprehensive Automobile Liability
(occurrence) – for bodily injury, death and property damage insuring against all liability arising out of the use of any vehicle.
(3) Owner’s and CONTRACTOR’S Protective (occurrence) – for bodily injury, death and property damage arising out of any activities undertaken by CONTRACTOR in the performance of this Agreement.
(4) Other required insurance, endorsements or exclusions as required by the plans and specifications.
(5) The policies of insurance required in this Section b shall have no less than the following limits of coverage:
(i) $2,000,000 (Two Million Dollars) for
bodily injury or death;
(ii) $2,000,000 (One Million Dollars) for
property damage;
(iii) The total of the limits specified in subsections (i) and (ii), above, where a combined single limit is provided.
c. Each such policy of insurance required in
paragraph b shall:
(1) Be subject to no deductible amount unless otherwise provided, or approved in writing by CITY;
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43 (2) Be issued by an insurance company approved in writing by CITY, which is admitted and licensed to do business in the State of California and which is rated A VII or better according to the most recent A.M. Best Co. Rating Guide; (3) Name as additional insured the CITY, its elected officials, officers, employees, attorneys and agents, and any other parties, including subcontractors, specified by CITY to be included;
(4) Specify that it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy;
(5) Specify that it applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability; (6) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be canceled nor the amount of coverage thereof reduced until thirty (30) days after receipt by CITY of written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter."
(7) Specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided;
(8) Specify that the insurer waives all rights of subrogation against any of the named additional insured; and
(9) Specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys’ fees, shall be paid in addition to and shall not deplete any policy limits.
(10) Otherwise be in form satisfactory to CITY.
d. Prior to commencing performance under this Agreement, the CONTRACTOR shall furnish the CITY with original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the CITY before CONTRACTOR commences performance. If performance of this Agreement shall extend beyond one (1) year, CONTRACTOR shall provide CITY with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance.
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43 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work.
In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Brea, Number One Civic Center Circle, Brea, California, and are available to any interested party on request. CITY also shall cause a copy of such determinations to be posted at the job site.
Pursuant to Labor Code § 1775, the CONTRACTOR shall forfeit, as penalty to CITY, not more than two hundred dollars ($200.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship council, properly indentured apprentices may be employed in the prosecution of the work.
Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the CONTRACTOR or any subcontractor under him.
Section 1777.5, as amended, requires the CONTRACTOR or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices’ journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except:
a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15
percent in the 90 days prior to the request for certificate, or b. When the number of apprentices in training in
the area exceeds a ratio of one to five, or
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43 c. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or
d. When the CONTRACTOR provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen.
The CONTRACTOR is required to make contribution to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions.
The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day’s work for all workmen employed in the execution of this contract, and the CONTRACTOR and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
The CONTRACTOR shall forfeit, as a penalty to CITY, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code.
8. PAYROLL RECORDS The Contractor shall comply with and be bound by the provision of Labor Code Section 1776, which requires the Contractor and each Subcontractor to (1) keep accurate record and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor has ten (10) days in which to comply subsequent to receipt of a written notice requesting these records, or as a penalty to the City, the Contractor shall forfeit one hundred dollars ($100) for each Day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Labor Statistics Enforcement, these penalties shall be withheld from progress payments then due.
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43 9. CONTRACTOR'S LIABILITY: The City of Brea and/or its elected officials, officers, agents and employees (“Indemnitees”) shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen, employees of the CONTRACTOR or his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of CITY, its employees, servants, or independent contractors who are directly responsible to CITY during the progress of the work or at any time before its completion and final acceptance.
To the maximum extent permitted by law, the CONTRACTOR will defend, indemnify and hold the Indemnitees harmless from any and all actions, CITY against and will hold and save CITY harmless from any and all actions, claims, damages to persons or property, penalties, obligations, and/or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of CITY, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of any of the Indemnitees, or independent contractors who are directly responsible to CITY, and in connection therewith:
a. The CONTRACTOR will defend any action or actions
filed in connection with any of said claims, damages,
penalties, obligations, or liabilities and will pay all costs and expenses, including attorneys' fees incurred in
connection therewith.
b. The CONTRACTOR will promptly pay any judgment
rendered against the CONTRACTOR or any of the
Indemnitees covering such claims, damages,
penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the CONTRACTOR hereunder, and the
CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
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43 c. In the event any Indemnitee is made a party to any action or proceeding filed or prosecuted against the
CONTRACTOR for damages or other claims arising
out of or in connection with the work, operation, or
activities of the CONTRACTOR hereunder, the
CONTRACTOR agrees to pay to Indemnitee any and
all costs and expenses incurred by Indemnitee in such
action or proceeding together with reasonable
attorneys' fees.
So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by CITY may be retained by CITY until disposition has been made of such actions or claims for damage as aforesaid.
10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of Section 1735 of said Code.
11. CONTRACT RENEWAL NOTIFICATION: The CONTRACTOR must
request, in writing, at least thirty (30) days prior to the end of each year of the contract, CONTRACTOR desire to extend the agreement and the CONTRACTOR’S desire for an adjustment in the rates of compensation as set forth in paragraphs 14 hereof.
12. NOTICES: All notices required or permitted here-under shall be deemed delivered to the party to whom notice is sent upon personal delivery thereof at the addresses set forth upon which said notice is placed, postage pre-paid, in the United States mail and addressed as follows:
CONTRACTOR:
CITY:
Director of Public Works
City of Brea
1 Civic Center Circle
Brea, CA 92621
13. SUPERVISOR DESIGNATION: CONTRACTOR shall provide to CITY's Director of Public Works, upon execution of this Agreement, the name of the individual employed by CONTRACTOR designated as the CONTRACTOR'S primary representative for the supervision and prosecution of the work. Said designated person shall be available, upon 30 minutes notice, to respond personally or by telephone to Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 requests for information or instructions concerning the prosecution of the work from CITY's authorized representatives.
14. EXTENSION OF TERM: During the second twelve (12) month period of the Agreement, the Base Sum per month is subject to a cost-of-living adjustment (Stepped Up Base). The cost-of-living adjustment shall be set at the beginning of the second period adjustment date) in the following manner: The Consumer Price Index for all Urban Consumers (base year 1982-84 = 100) for the Los Angeles-Long Beach-Anaheim area published by the United States Department of Labor, Bureau of Statistics (Index) which is published for the month immediately preceding the adjustment date (Adjustment Index) shall be compared to the Index which was published for the date immediately preceding the beginning of the first twelve (12) month period (Beginning Index). If the Adjustment Index has increased over the Beginning Index, the monthly payment shall be increased by the amount obtained by multiplying the base sum by a fraction, the numerator of which is the Adjustment Index and the denominator of which is the Beginning Index.
15. TERMINATION OR ABANDONMENT: This agreement may be terminated by CITY without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least fifteen (15) days prior to the termination date specified in said notice. CONTRACTOR may terminate this agreement only for cause. Termination of the Contract does not release CONTRACTOR from any and all claims, damages or other liability incurred during the contract until CITY acknowledges such release.
16. ATTORNEYS' FEES: In The event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorneys' fees and costs incurred with respect thereto.
17. GOVERNING LAW AND VENUE. The laws of the State of California shall govern the interpretation of this agreement. Venue for any legal action arising out of this agreement shall be the Superior Court of the State of California.
18. IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures.
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43 State of California
Contractor's License No. ___________________
_____________________________________
Date:________________________________
By: ________________________________________
Title
CITY OF BREA, CALIFORNIA
By: ______________________________
Mayor
Attest: ____________________________
City Clerk
Date:___________________________
Contractor's Business Phone:__________________________
Emergency Phone at which CONTRACTOR can be reached
at any time: ________________________________________
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43 SECTION V
SCOPE OF SERVICES
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43 SECTION V – SCOPE OF SERVICES
GENERAL SPECIFICATIONS FOR
TRAFFIC STRIPING CONTRACT
The work to be done under this contract requires the completion of all work in accordance with the standard specifications for public works construction (green book).
Work Authorizations
The contractor shall be called upon from time to time by the engineer or his authorized representative to perform the work described in these specifications. The City shall issue a work order to the contractor. The work order shall contain the work description, date of issuance, locations and maps as required.
The contractor shall do the work as described on the work orders and enter the date of completion and return one copy to the traffic engineer.
The work specified shall commence upon demand by the City and no later than five (5) working days upon receipt of written notice and necessary instructions. Failure to comply with this provision shall subject the contractor to be assessed liquidated damages designated by the engineer.
Description of Work
The work to be done consists of furnishing all necessary materials, labor, tools, equipment, appurtenances, and the performance of the following and other related work not specifically mentioned herein, as directed by the traffic engineer to provide a completed project.
1. Painting and repainting of street traffic stripes, pavement legends and devices, including protection of new work.
2. Installation and placement of reflective and non-reflective raised pavement markers of specified type in accordance with specified layout and installation plan details.
3. Remove paint and thermoplastic striping and pavement markings by the wet sandblasting method.
4. Clean, clear, and otherwise prepare all roadway surfaces in accordance with the above specified work.
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43 Traffic Control
Traffic shall be permitted to pass through the work underway and access maintained to adjacent properties at all times during construction under the specific control of the contractor. Under certain traffic conditions, the traffic engineer shall limit the hour of work.
The contractor shall provide all flagmen, lights, signs, barricades and other devices necessary to provide for public safety and convenience. All traffic control methods shall conform to the latest edition of the “Work Area Traffic Control Handbook.” The engineer reserves the authority to modify the conditions for traffic control if it is deemed necessary.
Full compensation for conformance to the requirements for traffic control shall be considered to be included in the unit price bid for the items of work and no additional payment will be made therefore.
Paint Striping Equipment
The paint striping machine used for this contract work shall be the high pressure airless type system inspected by the engineer prior to award of contract and shall conform to the following minimum requirements:
A. The machine shall have a wheel base of 120 inches minimum.
B. The compressor shall have a capacity of 60 cubic feet per minute.
C. The machine shall have a pressurized bead dispenser capable of uniformly applying beads immediately after application of the paint.
D. The machine shall be equipped with an automatic on-off device to produce skip lines, with adjustment to match previous painting.
E. The machine shall be capable of installing berm or side lines as narrow as four inches.
F. The traffic paint machine, with crew, organization, and programming shall be capable of producing not less than 10 miles of acceptable work per hour when judged on average conditions, and the engineer shall be the sole judge of such conditions. The paint shall be applied by demonstration at the rate of 15 miles per hour.
Application of the paint and beads shall be at the following rates and in conformance with the following requirements:
A. All stripes shall be four inches in width, plus or minus 1/8 inch.
B. Broken single stripes shall have an alternating pattern of nine foot (9’) sections and fifteen foot (15’) unpainted sections. Double solid lines shall be four inches (4”) in width, each separated by a three inch (3”) black painted line.
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43 C. The rate of application of paint and beads:
1. Broken single stripes: 6 to 6.5 gallons per mile
2. Solid single stripes: 17 to 18 gallons per mile
3. Eight pounds of beads per gallon of paint
D. All lines shall be clean and sharp as to dimensions. Ragged ends of segments, fogginess along the sides, or objectionable dribbling along the unpainted portions of the stripe, shall be sandblast removed to the satisfaction of the engineer.
E. The finished product shall have an opaque, well-painted appearance with no black or other discolorations showing through.
F. The contractor shall take all reasonable precautions to protect the paint during drying time and shall be required to paint out all objectionable tracking.
Spotting and Alignment
The pre-lining or layout shall be done by the contractor where required by the engineer.
Existing lines shall be followed in such a manner as to present a uniform, pleasing appearance, and misalignment of disregard to previous painting will not be permitted.
Abrupt breaks in alignment between broken segments will not be permitted. The engineer shall be sole judge on the accuracy and acceptability of the alignment of the work.
Changes in Work
General -- The quantities indicated on the proposal are estimates only and are subject to increases or decreases of the amount.
The engineer reserves the right to modify by adding or deleting work on work orders, maps or other instructions provided to the contractor.
Correction of Work
The Superintendent shall be the sole judge as to the acceptability of the work and shall inspect the completed work and inform the contractor of any fault methods or unsatisfactory results. It shall be the contractor’s responsibility, at his own expense, to correct the work upon notification and provide proper interim traffic control in hazardous conditions.
Paint Removals
Paint removals shall be performed by micro-grind technique, meeting the latest requirements and restrictions by the state pollution control agency. The contractor shall be responsible for the immediate removal of the micro-grind materials by vacuum or mechanical street sweeping devices.
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43 Alternate methods of paint removal require prior approval of the engineer. Obliteration of traffic striping with black paint shall be done only with prior approval of the engineer and shall be only a temporary measure, requiring later removal as specified.
Stencils
Contractor shall provide all stencils and street marking legend cutouts, all of which shall conform to standards presently in use in the City of Brea for the painting of all pavement legends.
Billing and Quantities
Quantities – Lineal feet of painted lines shall be measured for payment by standardized odometer. Other units for which payment is to be made shall be in accordance with the units designated in the itemized bid proposal.
Billing – The contractor shall do the work as described on the work orders and after completion submit an invoice to the Superintendent. The invoice shall have one (1) original and two (2) reproducible copies. It shall state the work order numbers, date of completion, invoice date, paint manufacturer and batch number, standardized itemized format and listing of all quantities. Attached shall be one (1) copy of the work order with the completion date shown.
Payment
Full compensation for conforming to the requirements of this section shall be considered as included in the price bid for the various items of work and no additional payment will be made thereafter.
Construction Materials
Paint – The paint to be used on all work done under this contract shall be a tested product in compliance with the federal, state, and air quality control standards. Paint type shall be TTP 1952D, Type II as manufactured by Morton or pre-approved equal.
Beads – Beads are to meet or exceed all federal standards and be M-247 federal specification with AC 110 coating as manufactured by Potters or pre-approved equal.
Pavement Markers
Reflective pavement markers and placement thereof shall conform to Sections 85 and 95 of the California Department of Transportation standard specifications most recent edition at the time work is performed.
A. Type of Markers – Raised pavement markers provided under these specifications shall conform to the following types:
Type A – Non-reflective white markers
Type AY – Non-reflective yellow markers
Type B -- 2-way clear reflective markers
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43 Type C -- Red/Clear reflective markers
Type D -- 2-way yellow reflective markers
Type G -- One-way clear reflective markers
Type H -- One-way yellow reflective markers
Blue -- 2-way blue reflectorized markers
B. Reflective Markers – Reflective raised pavement markers shall be placed per layout and installation detail plans.
C. Non-reflective Markers – Non-reflective ceramic pavement markers shall be placed per layout and installation detail plans.
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43 SECTION VI
BID SCHEDULES
________________________________
Company
_______________________________
Address
_______________________________
Telephone Number
_______________________________
Fax Number
_______________________________
Emergency Telephone Number
_______________________________
State License Number
City of Brea
Brea Civic & Cultural Center
Number One Civic Center Circle
Brea, California 92821
Gentlemen & Ladies:
The undersigned declares that they have carefully examined the location of the proposed work, that he has examined plans, profiles, and specifications for TRAFFIC STRIPING AND PAVEMENT MARKINGS THROUGHOUT THE CITY OF BREA and read the accompanying proposal requirements, and hereby proposes to furnish all materials and do all work required to complete the said and special provisions for the unit or lump sum price set forth in the Schedule of Work Items.
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43 SCHEDULE OF WORK ITEMS
Note: Approximate equivalent or quantities on work are estimated.
PRICES TO BE IN EFFECT THROUGH January 2024
ITEM EST. QUANTITY
OF WORK
ITEM WITH UNIT PRICE
WRITTEN IN WORDS
UNIT PRICE
IN FIGURES
TOTAL
AMOUNT
ALL WORK AND QUANTITIES ARE FOR A TOTAL OF 1 TIME PER YEAR.
1. 320,600 L.F. 4" BROKEN LANE LINE
@_________________________
__________________________
___________________ PER L.F. $________ $________
2. 4,810 L.F. 4" SOLID LANE LINE
@_________________________
_________________________
__________________ PER L.F. $________ $________
3. 129,324 L.F. 4" DOUBLE SOLID LINE WITH
3" SOLID BLACK GAP LINE
@________________________
_________________________
__________________ PER L.F. $________ $________
4. 39,984 L.F. 6" SOLID LANE LINE
@________________________
_________________________
_________________ PER L.F. $________ $________
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43 ITEM EST. QUANTITY
OF WORK
ITEM WITH UNIT PRICE
WRITTEN IN WORDS
UNIT PRICE
IN FIGURES
TOTAL
AMOUNT
5. 80,000 L.F. 4" SOLID LANE LINE WITH 3"
SOLID BLACK GAP LINE WITH
4" BROKEN LANE LINE
(CONTINUOUS LEFT TURN POCKET)
@________________________
_________________________
___________________ PER L.F. $________ $_________
6. 57,776 L.F. 8" SOLID LANE LINE
@________________________
_________________________
__________________ PER L.F. $________ $_________
7. 32,502 S.F. CROSSWALK & LIMIT BAR LINES
@________________________
_________________________
_________________ PER S.F. $________ $_________
8. 30 EACH R X R MARKING
@________________________
_________________________
_________________________ $________ $_________
9. 400 EACH TURN ARROW
@________________________
_________________________
_________________________ $________ $_________
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43 ITEM EST. QUANTITY
OF WORK
ITEM WITH UNIT PRICE
WRITTEN IN WORDS
UNIT PRICE
IN FIGURES
TOTAL
AMOUNT
10. 3,000 EACH 8' LETTER LEGEND
@_________________________
_________________________
_________________________ $________ $_________
TOTAL AMOUNT OF ITEMS ONE
THROUGH TEN WRITTEN IN
WORDS ____________________
__________________________
__________________________
__________________________ $_______________
11. PAINT BLACKOUT $____________ PER L.F.
12. PAINT REMOVAL (SANDBLASTING & CLEANUP) $____________ PER S.F.
13. THERMOPLASTIC REMOVAL (SANDBLASTING & CLEANUP) $_________ PER S.F.
14. PRELINING $____________ PER L.F.
15. INSTALL TYPE A OR AY NON-REFLECTIVE MARKERS $__________ PER EACH
16. INSTALL TYPE B,C,D,G OR H REFLECTIVE MARKERS $__________ PER EACH Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 STATEMENT OF QUALIFICATIONS
1. Attach a statement of qualifications outlining Bidder’s corporate profile and Bidder’s experience in providing the supplies/services required by this RFP (similar/equivalent experience will be considered, resumes are acceptable).
2. Attach a list of client references, to include the following information for each reference:
Company/Agency Name, Contact Person, Company Street Address. City, State, Zip Code, Telephone Number
3. Attach a statement indicating that Bidder is capable of meeting all existing State and Federal Labor laws, and is aware of and can comply with all OSHA and traffic control requirements.
4. Attach a statement confirming that Bidder will provide the following documentation upon execution of the contract:
a) Certificate of Insurance for General Liability, Automotive, and Workers Compensation Insurance (as applicable)
b) Performance Bonds
c) Labor Bonds
d) Material Bonds
5. Attach licenses or certifications held by Bidders.
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43 SUB-CONTRACTOR LIST
All persons or parties submitting a bid proposal on the project shall complete the following form setting forth the Item Number (as specified in the “Schedule of Work Item”), the name, location, and place of business of each subcontractor who will perform work or labor or render services to the prime Contractor in or about the construction of the work of improvements, or a subcontractor licensed by the State of California, who, under subcontract to the prime Contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of one percent of the prime Contractor’s total bid
It is noted that if a Contractor fails to specify a subcontract for any portion of the work to be performed under the contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except by written consent of the awarding authority. The requirement of the submission of this list, the legal consequences for failure of the Contractor to do so, and other particular details concerning the same shall be as set forth in the “Subletting and Subcontracting Fair Practices Act,” California Public Contract Code (Sections 4100 et seq.) to which the bidder is hereby referred.
ITEM NUMBER
OF WORK
NAME OF FIRM OR CONTRACTOR LOCATION OF MILL,
SHOP, OR OFFICE
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Traffic Striping & Pavement Markings Throughout the City of Brea RFP
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43 The undersigned further agrees that in case of default in executing the required contract with necessary bonds within ten (10) working days, after the notice of award of contract has been mailed, the proceeds of the check or bond accompanying his bid shall become the property of the City of Brea. If the City of Brea awards the contract to the next lowest bidder, the amount of the lowest bidder’s security shall be applied by the City of Brea to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The undersigned further agrees to complete the work within __N/A____ working days from the execution of the first contract.
(If an individual, so state. If a firm or co-partnership, state the firm name and give names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, also names of President, Secretary, Treasurer, and Manager thereof.)
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
__________________________________________
Business Address
Dated:_____________________, 20____
By:_______________________________________
By:_______________________________________
By:_______________________________________
Contractor’s License No.
_____________________________
Contractor’s License Expiration Date
____________________________
I declare under penalty of perjury of the laws of the State of California that the representations made herein are true and correct in accordance with the requirements of California Business and Professions Code Section 7028.15. __________________________________________
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43 Contractor’s Authorized Signature
NONCOLLUSION DECLARATION FORM
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
[Public Contract Code Section 7106]
The undersigned declares:
I am the ______________________ of ____________________, the party making the foregoing Bid.
The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham.
The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, Bid depository, or to any member or agent thereof, to effectuate a collusive or sham Bid, and has not paid, and will not pay, any Person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ___________ [date], at ___________________________________________ [city], ______________________ [state].
Signature:
Printed Name:
Date:
Signature:
Printed Name:
Date:
This form must be notarized.
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43 DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1771.1; Public Contract Code Section 6109]
The undersigned contractor, certifies and declares that:
1. The undersigned contractor is aware of Sections 1771.1 and 1777.7 of the California Labor Code, which prohibit a contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The undersigned contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.
3. The undersigned contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code. (b) Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract, and any public money that may have been paid to a debarred subcontractor by a contractor on the project shall be returned to the awarding body. The contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”
4. The undersigned contractor has investigated the eligibility of each and every subcontractor the undersigned contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.
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43 5. The undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this _____ day of ___________, 2024, at _________________________ (place of execution), California. _________________________________________________
Signature
_________________________________________________
Printed Name
_________________________________________________
Title
_________________________________________________
Name of Company
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
CITY OF BREA
January 2024
43 SECTION VII
STATUS OF PAST AND PRESENT CONTRACTS FORM
Traffic Striping & Pavement Markings Throughout the City of Brea RFP
CITY OF BREA
January 2024
43 Status of Past and Present Contracts Form
On the form provided below, Offeror shall list the status of past and present contracts where the firm has either provided services as a prime contractor or a subcontractor during the past five (5) years in which the contract has ended or will end in a termination, settlement or in legal action. A separate form must be completed for each contract.
Offeror shall provide an accurate contact name and telephone number for each contract and indicate the term of the contract and the original contract value.
If the contract was terminated, list the reason for termination. Offeror must also identify and state the status of any litigation, claims or settlement agreements related to any of the identified contracts. Each form must be signed by an officer of the Offeror confirming that the information provided is true and accurate.
By signing this Form entitled “Status of Past and Present Contracts,” I am affirming that all of the information provided is true and accurate.
Signature__________________________________ Date___________________ Name:_____________________________________
Title:_____________________________________
Project city/agency/other:
Contact name: Phone:
Project award date: Original Contract Value:
Term of Contract:
1) Status of contract:
2) Identify claims/litigation or settlements associated with the contract:
City of Brea
City Council Regular Meeting Communication
Resolution Updating Authorizing Bank Signers and Certain Payment Processes Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3F
TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager
RECOMMENDATION
Amend the Resolution designating a Banking Administrator for the City Operating and Successor Agency bank accounts; authorizing additional bank signer; and updating certain payment processes.
BACKGROUND/DISCUSSION
Banking Administration
California Government Code 53635.2 requires all money belonging to or in the custody of a local agency to be deposited for safekeeping in state or national banks, public banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state, selected by the treasurer or other official having legal custody of the money.
Additionally, California Government Code 53679 states that money belonging to the local agency under the control of any of its officers or employees other than the treasurer, shall be deposited as active or inactive deposits.
All funds collected by the City are ultimately in the custody and under the control of the Administrative Services Department. The Director of Administrative Services has historically acted as the City's banking administrator. The Director of Administrative Services will continue to authorize the opening/closing of banking/investment accounts on behalf the City and its related entities; provide written instructions and signed agreements regarding the banking relationships; provide written instructions regarding authorized check signers, reviews/authorizes wires or otherwise withdraw funds from the City's accounts and other day-to-day banking matters. Resolution No. 2021-055 officially designated the Director of Administrative Services as the City's Banking Administrator.
Authorized Signers
Ordinance No. 798 was adopted February 4, 1986 and amended the Brea Municipal Code relating to warrants and the use of facsimile signature.
Within the 1986 revision, the implied authorized bank signers were the Mayor, Mayor Pro Tem, other members of the City Council, City Treasurer, City Manager, and Assistant City Manager. Periodically, for operational purposes, staffing and title changes requiring additional updates to the list of authorized signers of the City's bank accounts. It continues to be the City's practice of affixing a facsimile signature for both the Mayor and City Treasurer to all checks issued, and countersigned by an authorized signer as required. Resolution No. 2021-055 officially updated the signers by title for the City's General Operating and Successor Agency to the Brea Redevelopment Agency bank accounts. Due to department reorganizations and coverage and succession planning, the proposed resolution would officially authorize the Deputy Director of Administrative Services as an additional signer by title for the City’s General Operating and Successor Agency to the Brea Redevelopment Agency bank accounts.
Annually, new signature cards are submitted to the City's banking institution by the Director of Administrative Services, as Banking Administrator for all City banking accounts. To avoid the adoption of a Resolution each time a reorganization Attachments
2024 020 Resolution_Bank Signature Authority.pdf
occurs, it is recommended that the reorganization action minutes officially serve as the minute motion of the City Council to make the needed changes.
Payment Approvals/Processing
Furthermore, certain payment processes are needed to be updated. As noted in Resolution No. 2021-055, actual payments between $10,000 and $100,000 require a third wet signature. In addition, payment requests in excess of $500,000 require authorization/confirmation by signature from a member of the City Council.
Staff requests the exception to this rule for payments made for debt service obligations and bi-weekly payroll processing.
These payments are routine and are operational in nature, which would alleviate staff time in trying to obtain signatures.
The recommended changes do not change the Brea Municipal Code. Rather, they are intended to strengthen the operational processes and provide the reallocation of staff resources based on the current organizational structure.
COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed staff’s recommendation at their March 26, 2024 meeting and recommended for City Council approval.
SUMMARY/FISCAL IMPACT
There is no fiscal impact.
RESPECTFULLY SUBMITTED
William Gallardo, City Manager
Prepared by: Monica Lo, Deputy Director of Administrative Services Concurrence: Kristin Griffith, Director of Administrative Services RESOLUTION NO. 2024 - 020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA,
CALIFORNIA, UPDATING AUTHORIZED SIGNATURES FOR THE CITY
OF BREA'S GENERAL OPERATING AND SUCCESSOR AGENCY
BANKING ACCOUNTS AND CERTAIN PAYMENT PROCESSES
A. RECITALS:
California Government Code 53635.2 requires all money belonging to or in the custody of a local agency to be deposited for safekeeping in state or national banks, public banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state selected by the treasurer or other official having legal custody of the money.
California Government Code 53679 states that money belonging to the local agency under control the control of any of its officers or employees other than the treasurer shall be deposited as active or inactive deposits.
All monies belonging to the City are in the custody and under the control of the Administrative Services Department and the Administrative Services Director as the administrator of the accounts to which these funds are deposited for safekeeping.
This City Council desires to add additional review and wishes to solidify the authorizations required for payment requests and actual payments of $100,000 or greater.
5. Amend Resolution No. 2021-055 to authorize additional bank signer and updating certain payment processes.
B. RESOLUTION:
NOW, THEREFORE, be it resolved by the City Council of the City of Brea as follows:
The City’s Administrative Services Director, or designee, is designated as the City’s Banking Administrator and is authorized, on behalf of the City to conduct contracting
requirements relating to the deposit, safeguarding and withdrawal of City monies, which include:
• Establish bank accounts and services.
• Sign, or change in writing, agreement with the banks regarding the City’s bank deposit relationship.
• Specify in writing to the bank the name of individuals who are authorized in the name of and on behalf of the City to:
o Withdraw funds from any of the City’s banking accounts on the City’s checks or orders.
o Endorse and deliver to the bank, for any purposes, and in any amount, negotiable or non-negotiable items of any kind, and owned by, or held by, or payable to the City.
o Send, review and/or authorize wire and electronic transfers of funds from the City accounts subject to the authorization provided by this resolution.
o Otherwise access the City’s deposit accounts.
• Administer all day-to-day banking activities
The City officials holding the titles specified below are hereby authorized to draw checks on said deposit accounts of the City of Brea and on file at depositories.
Depositories are hereby authorized to honor and pay any and all checks so signed by:
Mayor, Mayor Pro Tem, Council Member, City Treasurer, City Manager, Assistant City Manager, Administrative Services Director, Deputy Director of Administrative Services and Financial Services Manager - Revenue.
This authority shall continue until such time as it shall be revoked by the City Council. Reorganization action minutes shall serve as the minute motion to changes in banking signatories as a result of City Council Reorganization. Changes in banking signatories as a result of staff changes shall be handled administratively.
Actual payments between $10,000 and $100,000 be approved by wet signature by any authorized banking signatory.
Payment requests made in excess of $100,000 be approved by wet signature by the City Manager and Administrative Services Director and the actual payment be signed by either or their designees with the exception of:
• Transfers to and from the Local Agency Investment Fund accounts • Payments related to payroll and
• Transfers for debt service payments
APPROVED AND ADOPTED this 2nd day of April 2024.
Mayor
ATTEST:
City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Brea, held on the 2nd day of April 2024 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
DATED:
City Clerk
City of Brea
City Council Regular Meeting Communication
Accept a $132,861 California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill 1383 Local Assistance Grant
Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3G
TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager
Attachments
Attachment A - SB 1383 Local Assistance Grant Award.pdf Attachment B - Agreement Exhibit A.pdf
RECOMMENDATION
Accept a California Department of Resources Recycling and Recovery (CalRecycle) Senate Bill 1383 Local Assistance Grant, in the amount of $132,861, for the two-year grant period beginning April 1, 2024 and ending April 1, 2026.
BACKGROUND/DISCUSSION
The City of Brea Public Works Department applied for the CalRecycle Senate Bill 1383 (SB 1383) Local Assistance Grant (FY 2022-2023) under Resolution No. 2023-061, approved by the City Council on November 7, 2023. The Public Works Department was notified on February 26, 2024, that the City of Brea was awarded $132,861 in grant funds. The SB 1383 Local Assistance Grant provides funding to local jurisdictions to assist with overall SB 1383 compliance efforts. Grant funding will be utilized for the compliance tracking software, procuring recovered organic products, supplementing employee costs, refrigeration equipment for food recovery, and education and outreach activities. The SB 1383 grant funds will help supplement current funding allocations and enhance City staff efforts to comply with SB 1383 legislative requirements.
COMMISSION/COMMITTEE RECOMMENDATION
This item was taken to the March 26, 2024, Finance Committee meeting to gather feedback from committee members. The item was supported and recommended to the City Council for consideration.
SUMMARY/FISCAL IMPACT
The City Council is requested to accept a CalRecycle SB 1383 Local Assistance Grant for $132,861 for the two-year grant period ending on April 1, 2026. There is no impact on the General Fund for the requested action. Staff will program grant expenditures in the FY 2023-25 Operating Budget.
RESPECTFULLY SUBMITTED
William Gallardo, City Manager
Prepared by: Francesca Vivanti, Management Analyst
Concurrence: Michael Ho, PE, Public Works Director
Attachment C - Agreement Exhibit B.pdf
Request for Approval
To: Zoe Heller
Deputy Director, Division of Circular Economy
From: Michelle Martin
Branch Chief, Financial Resources Management Branch
Request Date: February 14, 2024
Decision Subject: Awards for the SB 1383 Local Assistance Grant Program (Greenhouse Gas Reduction Fund, Fiscal Year 2022–23)
Action By: February 20, 2024
Summary of Request
Staff requests approval of 387 grant awards in the amount of $109,590,543 for the SB 1383 Local Assistance Grant Program (Program) for fiscal year (FY) 2022–23.
Funding
The FY 2022–23 Budget Act allocated $180,000,000 to be used to assist local jurisdictions in the implementation of regulations adopted by the Department of Resources Recycling and Recovery pursuant to Chapter 395 of the Statutes of 2016, with $9,000,000 reserved to cover administrative costs. CalRecycle allocated $90,000,000 to the SB 1383 Local Assistance Grant Program. The remaining funds were allocated to the Organics Grant Program to fund immediate, critical infrastructure needed to process organic waste as required by SB 1383.
After award of the Organics Grant Program, there was $19,590,543 remaining. Those funds were moved to the SB 1383 Local Assistance Grant making the total amount available for award to $109,590,543.
Table 1. Funding
Fund Source Amount
Available
Amount to
Fund Item
Amount
Remaining Line Item
Greenhouse Gas
Reduction Fund
$109,590,543 $109,590,543 $0 Local Assistance
Grants
Background and Findings
Statutory Authority
Senate Bill (SB) 1383 Lara, Chapter 395, Statutes of 2016, set methane emissions reduction targets for California in a statewide effort to reduce emissions of short-lived climate pollutants.
The Budget Act of 2022 authorizes CalRecycle to award grants to local jurisdictions to assist in the implementation of programs to meet these statutory requirements.
Program Background
The SB 1383 Local Assistance Grant Program provides funding to assist local jurisdictions with meeting the requirements below:
• Provide organics collection services to all residents and businesses • Conduct education and outreach to the community
• Secure access to recycling and edible food recovery capacity • Establish edible food recovery program
• Procure recyclable and recovered organic products
• Monitor compliance and conduct enforcement
Criteria and Process
The Eligibility Criteria and Evaluation Process was approved by the Deputy Director on July 19, 2023 and was presented at the July 2023 CalRecycle Monthly Public Meeting. The Notice of Funds Available was placed on the CalRecycle web site on September 14, 2023, with an appropriate notice sent to interested parties.
Applications were due November 15, 2023, with a secondary due date of December 20, 2023, for authorizing documentation submission. CalRecycle received 390 applications requesting $78,899,869. Staff reviewed the applications in accordance with the approved evaluation and criteria. Subsequently, three applications did not meet the eligibility requirements and are therefore ineligible. The base grant award is $75,000 for eligible entities. The remaining funds will be distributed to eligible entities based on per capita calculations using the Department of Finance’s January 2023 population statistics and data provided by special districts. Staff proposes to fund 387 applications.
If additional monies become available, staff recommends funding the remaining applicants.
Listed below are the types of projects recommended for funding. The types of projects recommended for funding include but are not limited to: green bins and food waste counter pails, development of education and outreach materials, record keeping subscriptions, equipment for food rescue, compost procurement, enforcement and inspections, and personal and administrative costs.
Recommendation
Staff recommends approval of 387 grant awards as listed below for $109,590,543.
Table 2. Recommended Awards
Applicant Award Amount
Alameda County $388,722
Amador County • City of Amador • City of Ione • City of Jackson • City of Plymouth • City of Sutter Creek$450,000 Castro Valley Sanitary District $173,811
Central Contra Costa Solid Waste Authority dba
RecycleSmart • City of Lafayette • City of Orinda • City of Walnut Creek • Town of Danville • Town of Moraga $531,371
City and County of San Francisco $2,161,472
City of Adelanto $103,014
City of Agoura Hills $75,000
City of Alameda $208,212
City of Alhambra $218,610
City of Aliso Viejo $139,546
City of American Canyon $75,000
City of Anaheim $858,835
City of Antioch $306,999
City of Arcata $75,000
City of Artesia $75,000
City of Atwater $89,452
City of Auburn $75,000
City of Avalon $75,000
City of Avenal $75,000
City of Bakersfield $1,065,428
City of Banning $89,017
City of Barstow $75,000
City of Beaumont $154,625
City of Bell Gardens $107,651
City of Bellflower $207,272
City of Belmont $77,478
City of Benicia $75,891
City of Berkeley $328,023
City of Beverly Hills $90,074
City of Big Bear Lake $75,000
City of Blythe $75,000
City of Brawley $79,409
City of Brea $132,861
Applicant Award Amount
City of Brentwood $175,139
City of Brisbane $75,000
City of Buellton $75,000
City of Buena Park $224,342
City of Burbank $278,760
City of Burlingame $86,133
City of Calabasas $75,000
City of Calexico $108,298
City of Calimesa $75,000
City of Camarillo $187,556
City of Canyon Lake $75,000
City of Capitola $75,000
City of Carlsbad $304,687
City of Carpinteria $75,000
City of Cathedral City $141,273
City of Ceres $131,683
City of Chico $286,162
City of Chino $249,249
City of Chino Hills $207,619
City of Chula Vista $719,552
City of Citrus Heights $230,349
City of Claremont $103,281
City of Clayton $75,000
City of Clovis $330,511
City of Coachella $118,046
City of Coalinga $75,000
City of Colfax $75,000
City of Colton $145,729
City of Compton $250,756
City of Concord $324,170
City of Corcoran $75,000
City of Corona $414,610
City of Coronado $75,000
City of Costa Mesa $295,972
City of Culver City $110,849
City of Cupertino $161,264
City of Cypress $137,092
City of Daly City $270,827
City of Davis $174,062
City of Del Mar $75,000
City of Delano $142,034
City of Desert Hot Springs $92,533
City of Diamond Bar $146,317
City of Dinuba $75,000
City of Dixon $75,000
Applicant Award Amount
City of Dos Palos $75,000
City of Downey $296,174
City of Dublin $193,876
City of East Palo Alto $82,120
City of Eastvale $188,087
City of El Cajon $278,977
City of El Centro $123,181
City of El Cerrito $75,000
City of El Monte $283,529
City of El Segundo $75,000
City of Elk Grove $466,392
City of Emeryville $75,000
City of Encinitas $166,263
City of Escalon $75,000
City of Escondido $395,953
City of Eureka $75,785
City of Fairfield $317,573
City of Ferndale $75,000
City of Fillmore $75,000
City of Folsom $229,471
City of Fontana $561,790
City of Fort Bragg $75,000
City of Fortuna $75,000
City of Foster City $92,779
City of Fountain Valley $155,653
City of Fremont $602,222
City of Fresno $1,415,099
City of Fullerton $378,021
City of Galt $75,000
City of Garden Grove $451,318
City of Gardena $162,960
City of Glendale $503,362
City of Goleta $92,104
City of Grass Valley $75,000
City of Gustine $75,000
City of Half Moon Bay $75,000
City of Hawaiian Gardens $75,000
City of Hawthorne $229,999
City of Hayward $421,847
City of Hemet $240,915
City of Hermosa Beach $75,000
City of Hesperia $267,124
City of Hidden Hills $75,000
City of Highland $153,056
City of Holtville $75,000
Applicant Award Amount
City of Hughson $75,000
City of Huntington Beach $514,832
City of Huntington Park $146,058
City of Imperial $75,000
City of Imperial Beach $75,072
City of Indio $243,294
City of Industry $75,000
City of Inglewood $283,195
City of Irvine $792,738
City of Jurupa Valley $279,920
City of Kerman $75,000
City of Kingsburg $75,000
City of La Habra $168,205
City of La Mesa $164,536
City of La Puente $104,826
City of La Quinta $106,439
City of La Verne $91,104
City of Laguna Beach $75,000
City of Laguna Hills $87,140
City of Laguna Niguel $175,628
City of Laguna Woods $75,000
City of Lake Elsinore $194,453
City of Lake Forest $233,689
City of Lakewood $215,635
City of Lancaster $456,996
City of Lathrop $98,934
City of Lawndale $88,065
City of Lemon Grove $79,101
City of Lemoore $77,001
City of Lincoln $143,552
City of Livermore $227,646
City of Livingston $75,000
City of Lodi $179,747
City of Lomita $75,000
City of Lompoc $120,716
City of Long Beach $1,194,492
City of Los Alamitos $75,000
City of Los Altos $88,425
City of Los Angeles $9,758,951
City of Lynwood $179,579
City of Malibu $75,000
City of Manhattan Beach $96,873
City of Martinez $102,722
City of Maywood $75,000
City of Menifee $292,997
Applicant Award Amount
City of Menlo Park $92,197
City of Millbrae $75,000
City of Milpitas $217,999
City of Mission Viejo $245,907
City of Modesto $569,930
City of Montclair $105,184
City of Montebello $167,713
City of Monterey Park $161,611
City of Moorpark $99,117
City of Moreno Valley $547,390
City of Morgan Hill • City of Gilroy$290,583
City of Mountain View $224,560
City of Murrieta $292,904
City of Napa $207,005
City of National City $165,976
City of Newark $130,984
City of Norco $75,000
City of Norwalk $270,003
City of Oakdale $75,000
City of Oakland $1,094,382
City of Oakley $124,605
City of Oceanside $451,008
City of Ojai $75,000
City of Ontario $476,003
City of Orange $368,156
City of Orange Cove $75,000
City of Oroville $75,000
City of Oxnard $519,396
City of Pacifica $104,117
City of Palm Desert $139,155
City of Palm Springs $122,267
City of Palmdale $437,684
City of Palo Alto $182,321
City of Palos Verdes Estates $75,000
City of Paramount $143,202
City of Pasadena $362,784
City of Patterson $75,000
City of Pico Rivera $165,978
City of Pinole $75,000
City of Pittsburg $201,796
City of Placentia $144,054
City of Placerville $75,000
City of Pleasant Hill $94,576
City of Pleasanton $206,068
Applicant Award Amount
City of Point Arena $75,000
City of Porterville $170,155
City of Poway $133,635
City of Rancho Cordova $218,128
City of Rancho Cucamonga $457,434
City of Rancho Mirage $75,000
City of Rancho Palos Verdes $114,339
City of Rancho Santa Margarita $129,967
City of Redding $247,509
City of Redlands $194,451
City of Redondo Beach $185,221
City of Redwood City $219,107
City of Reedley $75,000
City of Rialto $274,747
City of Richmond $302,018
City of Ridgecrest $80,305
City of Rio Dell $75,000
City of Rio Vista $75,000
City of Ripon $75,000
City of Riverbank $75,000
City of Riverside $820,247
City of Rocklin $192,398
City of Rolling Hills $75,000
City of Rolling Hills Estates $75,000
City of Roseville $404,054
City of Sacramento $1,349,680
City of San Bruno $116,990
City of San Buenaventura $286,025
City of San Carlos $84,476
City of San Diego $3,551,023
City of San Dimas $96,342
City of San Fernando $75,000
City of San Gabriel $107,700
City of San Jacinto $148,186
City of San Jose $2,491,720
City of San Juan Capistrano $98,957
City of San Leandro $234,647
City of San Marcos $252,856
City of San Mateo $275,609
City of San Pablo $89,149
City of San Ramon $222,667
City of Sanger $76,049
City of Santa Ana $783,881
City of Santa Barbara $229,264
City of Santa Clara $351,102
Applicant Award Amount
City of Santa Cruz $171,801
City of Santa Fe Springs $75,000
City of Santa Maria $291,555
City of Santa Monica $245,580
City of Santa Paula $89,465
City of Santee $161,453
City of Scotts Valley $75,000
City of Seal Beach $75,000
City of Selma $75,000
City of Shafter $75,000
City of Solana Beach $75,000
City of South Gate $247,931
City of South Lake Tahoe $75,000
City of South San Francisco $174,647
City of Stanton $109,300
City of Stockton $835,924
City of Suisun City $81,822
City of Sunnyvale $412,829
City of Taft $75,000
City of Tehachapi $75,000
City of Temecula $290,059
City of Thousand Oaks $326,482
City of Torrance $378,497
City of Tracy $255,665
City of Trinidad $75,000
City of Tulare $188,509
City of Turlock $191,561
City of Tustin $214,092
City of Twentynine Palms $75,241
City of Union City $180,941
City of Upland $211,031
City of Vacaville $269,105
City of Vallejo $323,093
City of Vernon $75,000
City of Victorville $363,315
City of Villa Park $75,000
City of Visalia $378,430
City of Vista $266,591
City of Wasco $77,035
City of Watsonville $137,242
City of West Sacramento $148,404
City of Westlake Village $75,000
City of Westminster $242,417
City of Whittier $234,113
City of Wildomar $102,186
Applicant Award Amount
City of Willits $75,000
City of Winters $75,000
City of Woodlake $75,000
City of Woodland $163,146
City of Yorba Linda $181,754
City of Yucaipa $147,896
Contra Costa County $459,414
Costa Mesa Sanitary District $315,341
Del Norte Solid Waste Management Authority
• City of Crescent City
• Del Norte County
$150,000
El Dorado County $416,857
El Dorado Hills Community Services District $126,168
Fresno County $419,377
Garden Grove Sanitary District $455,122
Heber Public Utility District $75,000
Helendale Community Service District $75,000
Home Garden Community Services District $75,000
Humboldt County $191,655
Imperial County $95,705
Kensington Police Protection and Community Services
District
$75,000
Kern County $793,965
Kings County $87,593
Lake County $125,832
Los Angeles County $2,592,030
Madera County $199,091
Marin City Community Services District $75,000
Marin County Hazardous and Solid Waste Management Joint Powers Authority
• City of Belvedere
• City of Larkspur
• City of Mill Valley
• City of Novato
• City of San Rafael
• City of Sausalito
• Marin County
• Town of Corte Madera
• Town of Fairfax
• Town of Ross
• Town of San Anselmo
• Town of Tiburon
$1,157,867
Applicant Award Amount
Mariposa County $75,000
Mendocino County $165,846
Merced County $242,717
Midway City Sanitary District $274,786
Modoc County $75,000
Montara Water & Sanitary District $75,000
Monterey County $277,986
Monterey Regional Waste Management District (dba ReGen
Monterey)
• City of Carmel-by-the-Sea
• City of Del Rey Oaks
• City of Marina
• City of Monterey
• City of Pacific Grove
• City of Sand City
• City of Seaside
• Pebble Beach Community Services District
$612,849
Mountain House Community Service District $75,000
Nevada County $182,132
Novato Sanitary District $163,454
Orange County $350,165
Oro Loma Sanitary District $357,637
Phelan Pinon Hills Community Services District $75,360
Placer County $297,821
Plumas County $75,000
Rancho Murieta Community Services District $75,000
Regional Waste Management Authority
• City of Live Oak
• City of Marysville
• City of Wheatland
• City of Yuba City
• Sutter County
• Yuba County
$667,656
Riverside County $1,048,132
Rodeo Sanitary District $75,000
Sacramento County $1,557,735
Salinas Valley Solid Waste Authority
• City of Gonzales
• City of Greenfield
• City of King City
• City of Salinas
• City of Soledad
$722,025
Applicant Award Amount
San Benito County Integrated Waste Management Regional
Agency
• City of Hollister
• City of San Juan Bautista
• San Benito County
$269,157
San Bernardino County $778,319
San Diego County $1,328,221
San Gabriel Valley Council of Governments
• City of Arcadia
• City of Azusa
• City of Baldwin Park
• City of Covina
• City of Duarte
• City of Glendora
• City of Irwindale
• City of La Canada Flintridge
• City of Monrovia
• City of Pomona
• City of Rosemead
• City of San Marino
• City of Sierra Madre
• City of South El Monte
• City of South Pasadena
• City of Temple City
• City of Walnut
• City of West Covina
$2,389,899
San Joaquin County $416,125
San Luis Obispo County $321,734
San Luis Obispo County Integrated Waste Management
Authority
• Avila Beach Community Services District
• California Valley Community Service District
• Cambria Community Services District
• Cayucos Sanitary District
• City of Arroyo Grande
• City of Atascadero
• City of Grover Beach
• City of Morro Bay
• City of Paso Robles
• City of Pismo Beach
• City of San Luis Obispo
• Heritage Ranch Community Service District
• Los Osos Community Services District
• Nipomo Community Service District
$1,430,723
Applicant Award Amount
• Oceano Community Service District • San Miguel Community Services District • San Simeon Community Services District • Templeton Community Service District San Mateo County $165,976
Santa Barbara County $365,114
Santa Clara County $245,397
Santa Cruz County $338,133
Santa Lucia Community Services District $75,000
Shasta County • City of Anderson • City of Shasta Lake$328,282 Siskiyou County • City of Dorris • City of Dunsmuir • City of Etna • City of Fort Jones • City of Montague • City of Mount Shasta • City of Tulelake • City of Weed • City of Yreka$750,000 Solano County $75,000
Sonoma County Waste Management Agency • City of Cloverdale • City of Cotati • City of Healdsburg • City of Petaluma • City of Rohnert Park • City of Santa Rosa • City of Sebastopol • City of Sonoma • Sonoma County • Town of Windsor$1,537,564 Stanislaus County $292,184
Tamalpais Community Services District • Almonte Sanitary District • Alto Sanitary District • Bolinas Community Public Utility District • Homestead Valley Sanitary District • Las Gallinas Valley Sanitary District • Strawberry Recreation District$535,781 Applicant Award Amount
Tehama County Solid Waste Management Agency
• City of Corning
• City of Red Bluff
• City of Tehama
• Tehama County
$340,333
Town of Apple Valley $202,280
Town of Atherton $75,000
Town of Colma $75,000
Town of Hillsborough $75,000
Town of Loomis $75,000
Town of Mammoth Lakes $75,000
Town of Paradise $75,000
Town of Portola Valley $75,000
Town of Truckee $75,000
Town of Woodside $75,000
Town of Yucca Valley $75,000
Tulare County $354,476
Tuolumne County
• City of Sonora
$211,328
Upper Valley Waste Management Agency
• City of Calistoga
• City of St Helena
• Napa County
• Town of Yountville
$300,000
Ventura County $246,469
West Contra Costa Integrated Waste Management Authority • City of Hercules
$76,194
West Valley Solid Waste Management Authority
• City of Campbell
• City of Monte Sereno
• City of Saratoga
• Town of Los Gatos
$374,757
Yolo County $99,195
Total Award $109,590,543
Deputy Director Action
On the basis of the information and analysis in this Request for Approval and the findings set out herein, I hereby conditionally approve the grant awards for the SB 1383 Local Assistance Grant Program as listed in Table 2. Each proposed grantee’s award is subject to three conditions:
1. The recommended grantee must pay all outstanding debts due to CalRecycle, or bring current any outstanding payments owed to CalRecycle, within 60 days of the date of the award email.
2. The recommended grantee is responsible for submitting all outstanding documents required by CalRecycle during the application process, as well as those identified in the Application Guidelines and Instructions, prior to the release of funding.
3. The recommended grantee must have a valid Resolution in place within 60 days of the date of the award email.
___________________________ ____________________________ Zoe Heller Dated
Deputy Director
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 1 Exhibit A
Terms and Conditions
SB 1383 Local Assistance Grant Program
Fiscal Year 2022–23
The following terms used in this Grant Agreement (Agreement) have the meanings given to them below, unless the context clearly indicates otherwise:
• "CalRecycle" means the Department of Resources Recycling and Recovery. • "Director" means the Director of CalRecycle or his or her designee. • "Grant Agreement" and "Agreement" means all documents comprising the agreement between CalRecycle and the grantee for this grant. • "Grant Manager" means CalRecycle staff person responsible for monitoring the grant.
• "Grantee" means the recipient of funds pursuant to this Agreement. • "Program" means the SB 1383 Local Assistance Grant Program. • "State" means the State of California, including, but not limited to, CalRecycle and/or its designated officer.
Air or Water Pollution Violation
The grantee shall not be:
(a) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (b) Out of compliance with any final cease and desist order issued pursuant to Water Code Section 13301 for violation of waste discharge requirements or discharge prohibitions.
(c) Finally determined to be in violation of provisions of federal law relating to air or water pollution.
Amendment
No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.
Americans with Disabilities Act
The grantee assures the state that it complies with the Americans with Disabilities Act of 1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 2 Assignment, Successors, and Assigns
(a) This Agreement may not be assigned by the grantee, either in whole or in part, without CalRecycle’s prior written consent.
(b) The provisions of this Agreement shall be binding upon and inure to the benefit of CalRecycle, the grantee, and their respective successors and assigns.
Audit/Records Access
The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment date or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The grantee agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the grantee agrees to include a similar right of the State to audit records and interview staff in any contract or subcontract related to performance of this Agreement.
[It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and Requirements (Exhibit B) with your finance department, contractors and subcontractors.
Examples of audit documentation include, but are not limited to: expenditure ledger, payroll register entries and time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts, change orders, invoices, and/or cancelled checks.]
Authorized Representative
The grantee shall continuously maintain a representative vested with signature authority authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all times, keep the Grant Manager informed as to the identity and contact information of the authorized representative.
Availability of Funds
CalRecycle's obligations under this Agreement are contingent upon and subject to the availability of funds appropriated for this grant.
Bankruptcy/Declaration of Fiscal Emergency Notification If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code (11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration, pursuant to the procedures set forth in the section entitled “Communications” herein.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 3 Charter Cities
If the grantee is a charter city, a joint powers authority that includes one or more charter cities, or the regional lead for a regional program containing one or more charter cities, the grantee shall not receive any grant funding if such funding is prohibited by Labor Code section 1782. If it is determined that Labor Code section 1782 prohibits funding for the grant project, this Agreement will be terminated and any disbursed grant funds shall be returned to CalRecycle.
Child Support Compliance Act
For any agreement in excess of $100,000, the grantee acknowledges that:
(a) The grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq.
(b) The grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
Communications
All communications from the grantee to CalRecycle shall be directed to the Grant Manager. All notices, including reports and payment requests, required by this Agreement shall be given in writing by email, letter, or fax to the Grant Manager as identified in the Procedures and Requirements (Exhibit B). If an original document is required, prepaid mail or personal delivery to the Grant Manager is required following the email or fax.
Compliance
The grantee shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. The grantee shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. The grantee shall maintain compliance with such requirements throughout the Grant Term. The grantee shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. The grantee shall ensure that all of grantee’s contractors and subcontractors have all local, state, and/or federal permits, licenses, registrations, certifications, and approvals required to perform the work for which they are hired. Any deviation from the requirements of this section shall result in nonpayment of grant funds.
Conflict of Interest
The grantee needs to be aware of the following provisions regarding current or former state employees. If the grantee has any questions on the status of any person CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 4 rendering services or involved with this Agreement, CalRecycle must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code, § 10410):
(a) No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required as a condition of regular state employment. (b) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code, § 10411):
(a) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
(b) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the twelve month period prior to his or her leaving state service.
If the grantee violates any provisions of above paragraphs, such action by the grantee shall render this Agreement void. (Pub. Contract Code, § 10420).
Contractors/Subcontractors
The grantee will be entitled to make use of its own staff and such contractors and subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change in contractors or subcontractors must be mutually acceptable to the parties.
Immediately upon termination of any such contract or subcontract, the grantee shall notify the Grant Manager.
Nothing contained in this Agreement or otherwise, shall create any contractual relation between CalRecycle and any contractors or subcontractors of grantee, and no agreement with contractors or subcontractors shall relieve the grantee of its responsibilities and obligations hereunder. The grantee agrees to be as fully responsible to CalRecycle for the acts and omissions of its contractors and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the grantee. The grantee's obligation to pay its contractors and subcontractors is an independent obligation from CalRecycle’s obligation to make payments to the grantee. As a result, CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to any contractor or subcontractor.
Copyrights
Grantee retains title to any copyrights or copyrightable material produced pursuant to this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive, CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 5 transferable, world-wide license to reproduce, translate, and distribute copies of any and all copyrightable materials produced pursuant this Agreement, for nonprofit, noncommercial purposes, and to have or permit others to do so on CalRecycle’s behalf.
Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to CalRecycle pursuant to this section.
Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the corporation shall be in good standing and currently qualified to do business in the State. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.
Discharge of Grant Obligations
The grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to CalRecycle.
Disclaimer of Warranty
CalRecycle makes no warranties, express or implied, including without limitation, the implied warranties of merchantability and fitness for a particular purpose, regarding the materials, equipment, services or products purchased, used, obtained and/or produced with funds awarded under this Agreement, whether such materials, equipment, services or products are purchased, used, obtained and/or produced alone or in combination with other materials, equipment, services or products. No CalRecycle employees or agents have any right or authority to make any other representation, warranty or promise with respect to any materials, equipment, services or products, purchased, used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for special, incidental or consequential damages arising from the use, sale or distribution of any materials, equipment, services or products purchased or produced with grant funds awarded under this Agreement.
Discretionary Termination
The Director shall have the right to terminate this Agreement at his or her sole discretion at any time upon 30 days written notice to the grantee. Within 45 days of receipt of written notice, grantee is required to:
(a) Submit a final written report describing all work performed by the grantee. (b) Submit an accounting of all grant funds expended up to and including the date of termination.
(c) Reimburse CalRecycle for any unspent funds.
Disputes
In the event of a dispute regarding performance under this Agreement or interpretation of requirements contained therein, the grantee may, in addition to any other remedies CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 6 that may be available, provide written notice of the particulars of such dispute to the Branch Chief of Financial Resources Management Branch, Department of Resources Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written notice must contain the grant number.
Unless otherwise instructed by the Grant Manager, the grantee shall continue with its responsibilities under this Agreement during any dispute.
Drug-Free Workplace Certification
The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California, that the grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
(a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions that will be taken against employees for violations. (b) Establish a drug-free awareness program to inform employees about all of the following:
(1) The dangers of drug abuse in the workplace.
(2) The grantee's policy of maintaining a drug-free workplace. (3) Any available counseling, rehabilitation, and employee assistance programs. (4) Penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee who works on the grant:
(1) Receive a copy of the drug-free policy statement of the grantee. (2) Agrees to abide by the terms of such statement as a condition of employment on the grant.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future State agreements if CalRecycle determines that the grantee has made a false certification, or violated the certification by failing to carry out the requirements as noted above.
Effectiveness of Agreement
This Agreement is of no force or effect until signed by both parties.
Entire Agreement
This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.
Environmental Justice
In the performance of this Agreement, the grantee shall conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 7 Failure to Perform as Required by this Agreement
CalRecycle will benefit from the grantee's full compliance with the terms of this Agreement only by the grantee's:
(a) Investigation and/or application of technologies, processes, and devices which support reduction, reuse, and/or recycling of wastes.
(b) Cleanup of the environment.
(c) Enforcement of solid waste statutes and regulations, as applicable.
Therefore, the grantee shall be in compliance with this Agreement only if the work it performs results in:
(a) Application of information, a process, usable data or a product which can be used to aid in reduction, reuse, and/or recycling of waste.
(b) The cleanup of the environment.
(c) The enforcement of solid waste statutes and regulations, as applicable.
If the Grant Manager determines that the grantee has not complied with the Grant Agreement, the grantee may forfeit the right to reimbursement of any grant funds not already paid by CalRecycle, including, but not limited to, the 10 percent withhold.
In addition to forfeiture of grant funds, failure to perform as required by this Agreement may impact Grantee’s eligibility for future grants offered by CalRecycle.
Force Majeure
Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.
Forfeit of Grant Funds/Repayment of Funds Improperly
Expended
If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, the Director, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to repay to CalRecycle any funds improperly expended.
Generally Accepted Accounting Principles
The grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.
Grant Manager
The Grant Manager’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to CalRecycle pursuant to this Agreement. The Grant Manager may monitor grantee performance to CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 8 ensure that the grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Manager does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is expressly stated in the Procedures and Requirements (Exhibit B).
Grantee Accountability
The grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to CalRecycle, the grantee is responsible for repayment of the funds to CalRecycle.
Grantee's Indemnification and Defense of the State
The grantee agrees to indemnify, defend and save harmless the state and CalRecycle, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the grantee as a result of the performance of this Agreement.
Grantee's Name Change
A written amendment is required to change the grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change, CalRecycle will process the amendment. Payment of Payment Requests presented with a new name cannot be paid prior to approval of the amendment.
In Case of Emergency
In the event of an emergency, or where there is an imminent threat to public health and safety or the environment, the grantee may choose, at its own risk, to incur granteligible expenses not previously included in the approved Budget, subject to subsequent approval by the Grant Manager of both the Budget change and the need to implement the Budget change on an emergency basis. The grantee shall notify the Grant Manager of the emergency and the Budget change at the earliest possible opportunity. CalRecycle reserves the right to accept or reject the grantee’s determination that the circumstances constituted an emergency or a threat to public health and safety or the environment. If the Grant Manager determines that the circumstances did not constitute an emergency or a threat to public health or safety, the Budget change will be disallowed.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 9 Limited Waiver of Sovereign Immunity and Consent to
Jurisdiction
The Grantee expressly and irrevocably waives sovereign immunity (and any defenses based thereon) in favor of CalRecycle, but not as to any other person or entity, as to any dispute which specifically arises under this Agreement and not as to any other action, matters or disputes.
The Grantee does not waive its sovereign immunity with respect to (i) actions by third parties, except for parties acting on behalf of, under authorization from the Grantee or CalRecycle, or (ii) disputes between the Grantee and CalRecycle which do not specifically arise under this Agreement. The Grantee further agrees that exhaustion of tribal administrative remedies, including before any tribal court, shall not be required prior to proceeding to filing a complaint in the appropriate court of law; and The Grantee and CalRecycle agree that any monetary damages awarded or arising under this Agreement shall be exclusively limited to actual direct damages incurred based on obligations contained in this Agreement that have been demonstrated with substantial certainty and which do not, in any event, exceed the total amount of the award under this Agreement. The Grantee and CalRecycle agree not to assert any claim for damages, injunctive, or other relief which is not consistent with the provisions of this Agreement; and
The Grantee and CalRecycle may seek, and the Grantee may seek after it has exhausted any available remedy through the Government Claims Program and the Program so approves, judicial review for breach of contract in the State Superior Court for Sacramento County, including any appellate proceedings. The Grantee and CalRecycle expressly consent to the jurisdiction of such Court, provided that:
(a) No person or entity other than the Grantee and CalRecycle is a party to the action, unless failure to join a third party would deprive the court of jurisdiction; provided, however, that nothing herein shall be construed to constitute a waiver of the sovereign immunity of the Grantee or CalRecycle in respect to any such third party. (b) The judgment so entered has the same force and effect as, and is subject to all the provisions of law relating to, a judgment in a civil action, and may be enforced like any other judgment of the court in which it is entered.
Nothing in this Agreement shall be construed to constitute a waiver of the sovereign immunity of the Grantee with respect to intervention by any additional party not deemed an indispensable party to the proceeding. Unless otherwise agreed by the Grantee and CalRecycle, any dispute resolution meetings or communications, or mediation, shall be in the context of a settlement discussion to potential litigation and remain confidential to the extent not prohibited by applicable law.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 10 No Agency Relationship Created/Independent Capacity
The grantee and the agents and employees of grantee, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of CalRecycle.
No Waiver of Rights
CalRecycle shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by CalRecycle. No delay or omission on the part of CalRecycle in exercising any rights shall operate as a waiver of such right or any other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice or constitute a waiver of CalRecycle’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by CalRecycle, nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of any of CalRecycle’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of CalRecycle is required under this Agreement, the granting of such consent by CalRecycle in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of CalRecycle.
Non-Discrimination Clause
(a) During the performance of this Agreement, grantee and its contractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment on the bases enumerated in Government Code Section 12900 et seq.
(b) The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California that the grantee has, unless exempted, complied with the nondiscrimination program requirements (Gov. Code, § 12990, subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not applicable to public entities.)
Order of Precedence
The performance of this grant shall be conducted in accordance with the Terms and Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other combination of Exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s CalRecycle-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Project Summary/Statement of Use
(e) Budget
(f) Work Plan
(g) Grantee’s Application
(h) All other attachments hereto, including any that are incorporated by reference.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 11 Ownership of Drawings, Plans and Specifications
The grantee shall, at the request of CalRecycle or as specifically directed in the Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data, drawings, design plans, specifications, photographs, negatives, audio and video productions, films, recordings, reports, findings, recommendations, and memoranda of every description or any part thereof, prepared under this Agreement. Grantee hereby grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to reproduce, translate, and distribute copies of any and all such materials produced pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.
Payment
(a) The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Work Plan, if applicable, which is attached hereto and incorporated herein by this reference. CalRecycle shall reimburse the grantee for only the work and tasks specified in the Work Plan or the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. (b) The grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget, and shall obtain the Grant Manager’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the grantee fails to obtain such prior written approval, the Director, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. (c) The grantee shall request reimbursement in accordance with the procedures described in the Procedures and Requirements (Exhibit B). (d) Ten percent will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to CalRecycle’s 10 percent) retention policy. (e) Lodgings, Meals and Incidentals: Grantee’s Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Manager for more information).
(f) Payment will be made only to the grantee.
(g) Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements (Exhibit B).
Personnel Costs
If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for his or her regular job duties, including a proportionate CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 12 share of any benefits to which the employee is entitled, unless otherwise specified in the Procedures and Requirements (Exhibit B).
Real and Personal Property Acquired with Grant Funds
(a) All real and personal property, including equipment and supplies, acquired with grant funds shall be used by the grantee only for the purposes for which CalRecycle approved their acquisition for so long as such property is needed for such purposes, regardless of whether the grantee continues to receive grant funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with grant funds, is used for the purpose for which CalRecycle approved its acquisition be less than five (5) years after the end of the grant term, during which time the property, including equipment and supplies, must remain in the State of California.
(b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with grant funds, including all equipment and supplies, shall vest upon acquisition in the grantee. The grantee may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this grant that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the grant funds, unless preapproved in writing by the Grant Manager that CalRecycle will accept a lower priority position with respect to the security interest on the property. Grantee shall inform any lender(s) from whom it is acquiring additional funding to complete the property purchase of this grant condition.
(c) The grantee may not transfer Title to any real or personal property, including equipment and supplies, acquired with grant funds to any other entity without the express authorization of CalRecycle. Grantee’s violation of this provision shall result in Grantee’s reimbursement to CalRecycle of the amount of grant funds used to purchase said equipment and supplies.
(d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was previously purchased with CalRecycle grant funds, unless the acquisition of such equipment with grant funds is pre-approved in writing by the Grant Manager. In the event of a question concerning the eligibility of equipment for grant funding, the burden will be on the grantee to establish the pedigree of the equipment.
Reasonable Costs
A cost is reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consideration will be given to:
(a) Whether the cost is of a type generally recognized as ordinary and necessary for the performance of the grant.
(b) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms-length bargaining, federal and state laws and regulations, and the terms and conditions of this Agreement.
(c) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the organization, its members, employees, clients, and the public at large.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 13 (d) Significant deviations from the established practices of the organization which may unjustifiably increase the grant costs.
Recycled-Content Paper
All documents submitted by the grantee must be printed double-sided on recycledcontent paper containing 100 percent post-consumer fiber. Specific pages containing full color photographs or other ink-intensive graphics may be printed on photographic paper.
Reduction of Waste
In the performance of this Agreement, grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.
Reduction of Waste Tires
Unless otherwise provided for in this Agreement, in the performance of this Agreement, for all purchases made with grant funds, including, but not limited to equipment and tirederived feedstock, the grantee shall purchase and/or process only California waste tires and California waste tire-derived products. As a condition of final payment under this Agreement, the grantee must provide documentation substantiating the source of the tire materials used during the performance of this Agreement to the Grant Manager.
Reimbursement Limitations
Under no circumstances shall the grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other CalRecycle funded program.
All costs charged against the Agreement shall be net of all applicable credits. The term “applicable credits” refers to those receipts or reductions of expenditures that operate to offset or reduce expense items that are reimbursable under this Agreement. Applicable credits may include, but are not necessarily limited to, rebates or allowances, discounts, credits toward subsequent purchases, and refunds. Grantee shall, where possible, deduct the amount of the credit from the amount billed as reimbursement for the cost, or shall deduct the amount of the credit from the total billed under a future invoice.
Reliable Contractor Declaration
Prior to authorizing any contractor or subcontractor to commence work under this Grant, the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle 168) from the contractor or subcontractor, signed under penalty of perjury, disclosing whether of any of the events listed in Section 17050 of Title 14, California Code of Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/title14), Division 7, has occurred with respect to the contractor or subcontractor within the CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 14 preceding three (3) years. If a contractor is placed on CalRecycle’s Unreliable List after award of this Grant, the grantee may be required to terminate that contract.
Remedies
Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to, and not in limitation of, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy.
Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of the grantee or any employee or agent of the grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.
Severability
If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms.
Site Access
The grantee shall allow the state to access sites at which grant funds are expended and related work being performed at any time during the performance of the work and for ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.
Stop Work Notice
Immediately upon receipt of a written notice from the Grant Manager to stop work, the grantee shall cease all work under this Agreement.
Termination for Cause
CalRecycle may terminate this Agreement and be relieved of any payments should the grantee fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, CalRecycle may proceed with the work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be deducted from any sum due the grantee under this Agreement. Termination pursuant to CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 15 this section may result in forfeiture by the grantee of any funds retained pursuant to CalRecycle’s 10 percent retention policy.
Time is of the Essence
Time is of the essence to this Agreement.
Tolling of Statute of Limitations
The statute of limitations for bringing any action, administrative or civil, to enforce the terms of this Agreement or to recover any amounts determined to be owing to CalRecycle as the result of any audit of the grant covered by this Agreement shall be tolled during the period of any audit resolution, including any appeals by the grantee to the Director.
Union Organizing
By signing this Agreement, the grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that:
(a) No grant funds disbursed by this grant will be used to assist, promote, or deter union organizing by employees performing work under this Agreement. (B) If the grantee makes expenditures to assist, promote, or deter union organizing, the grantee will maintain records sufficient to show that no state funds were used for those expenditures, and that grantee shall provide those records to the Attorney General upon request.
Venue/Choice of Law
(a) All proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder shall be held in Sacramento County, California. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. (b) The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder.
Waiver of Claims and Recourse against the State
The grantee agrees to waive all claims and recourse against the state, its officials, officers, agents, employees, and servants, including, but not limited to, the right to contribution for loss or damage to persons or property arising out of, resulting from, or in any way connected with or incident to this Agreement. This waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to this Agreement or any product, structure, or condition created pursuant to, or as a result of, this Agreement.
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 16 Work Products
Grantee shall provide CalRecycle with copies of all final products identified in the Work Plan. Grantee shall also provide CalRecycle with copies of all public education and advertising material produced pursuant to this Agreement.
Workers’ Compensation/Labor Code
The grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 1
September 2023
Department of Resources Recycling and Recovery
Exhibit B
Procedures and Requirements SB 1383
Local Assistance Grant Program
Fiscal Year 2022–23
Copies of these Procedures and Requirements must be shared with both the Finance Department and the staff responsible for implementing the grant activities.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 2
Table of Contents
Introduction ................................................................................................................... 3 Milestones...................................................................................................................... 3 Grants Management System (GMS)............................................................................. 3 Accessing the Grant .................................................................................................... 3 Contact Updates.......................................................................................................... 4 Prior to Commencing Work.......................................................................................... 5 Reliable Contractor Declaration................................................................................... 5 Grant Term..................................................................................................................... 6 Eligible Costs............................................................................................................... 6 Ineligible Costs ............................................................................................................ 7 Modifications................................................................................................................ 8 Acknowledgements...................................................................................................... 8 Reporting Requirements.............................................................................................. 9 Electronic and Original Signatures............................................................................. 10 Progress Report......................................................................................................... 10 Final Report ............................................................................................................... 10 Grant Payment Information........................................................................................ 10 Reporting and Documentation ............................................................................... 11 Audit Considerations.................................................................................................. 13 Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 3
Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the SB 1383 Local Assistance Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, and records and audit requirements.
In a Regional Grant, the term “grantee” used throughout this document refers to the Lead Participant (Lead). The Lead is designated to act on behalf of all Non-Lead Participant(s). The Lead manages the grant, is responsible for the performance of the grant and all required documentation and administers the grant funds to its Non-Lead Participants on its behalf.
This document is attached to, and incorporated by reference, into the Grant Agreement.
Milestones
Notice to Proceed Date: Grant Term Begins on the date that CalRecycle sends the award email.
October 1, 2024: Progress Report 1 Due
April 1, 2025: Progress Report 2 Due
October 1, 2025: Progress Report 3 Due
April 1, 2026: Final Report Due
April 1, 2026: Grant Term End
Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.
Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS.
Establish or manage a WebPass at CalRecycle’s WebPass page (https://secure.calrecycle.ca.gov/WebPass/).
Accessing the Grant
Grantees must log in to GMS (https://secure.calrecycle.ca.gov/Grants) using their web pass. After logging in, locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections:
• Summary tab: Shows approved budget, paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab: Grantee requests reimbursement.
• Reports tab: Grantee uploads required reports.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 4
• Documents tab: Grantee uploads all other grant documents that are not supporting documents to a payment request or a report. This section also provides access to documents that were uploaded within other sections of GMS.
Follow the instructions in GMS to work in the system. The following sections describe the reports, transactions, and supporting documents CalRecycle requires.
Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application Module with the “Allow Access” check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 5
Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key grant administrative requirements. Evaluation of the grantee’s compliance with these requirements is a major focus of grant audits.
Reliable Contractor Declaration
Prior to authorizing a contractor or subcontractor to commence work under this grant, the grantee shall submit to the Grant Manager a declaration from the contractor or subcontractor, signed under penalty of perjury, stating that within the preceding three (3) years, none of the events listed in section 17050 of Title 14 (https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), California Code of Regulations, Natural Resources, Division 7, has occurred with respect to the contractor or subcontractor. The grantee must submit this form for each contractor and subcontractor working under the grant.
If a contractor or subcontractor is placed on the CalRecycle Unreliable Contractor List (https://www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate the contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms/).
The grantee must upload a scanned copy of each signed Reliable Contractor Declaration form in GMS. To upload the form:
1. Go to the Reports tab.
2. Click on Reliable Contractor Declaration under Report Type.
3. Click the Add Document button.
4. Select Reliable Contractor Declaration in the Document Type drop down box, enter a document title, click the Browse button to search and upload the document, and then Save.
5. Click on the Submit Report button.
For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 6
Grant Term
The Grant Term begins on the date CalRecycle sends the award email, which is the formal notification from CalRecycle authorizing the grantee to begin the grant project and ends on April 1, 2026. The grantee must make all grant-eligible program expenditures and incur all grant-eligible costs within this period. Expenditures made or costs incurred prior to the grant term start date or after the end date are not eligible for reimbursement.
The Final Report is due on April 1, 2026.
Eligible Costs Grantees may incur eligible costs only during the Grant Term, which starts on the date CalRecycle sends the award email and ends on April 1, 2026. (All grant expenditures must be for activities, products, and costs specifically included in the approved Budget.
Costs must be incurred after the term start date and before the end of the Grant Term All services must be provided, and goods received during this period in order to be eligible costs. Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services in the progress report.
Eligible costs are limited to the following:
• Personnel
• Consultants
• Safety Equipment
• Vehicles/Trucks/Trailers
o Vehicles/tractors/trailers, turf tires, forklifts or compost slingers Note: The Grantee needs to own and control all items if they do not have a service agreement with a food recovery facility/hub, however the Grantee may allow a food recovery facility/hub to use the vehicle for grant implementation purposes.
• Mobile pantries
• Education and Outreach materials
o Print Media
o Television, radio, video, and social media
o Materials offered in other languages
• Door-to-Door Outreach
• Signage
• Conferences and symposiums (requires Grant Manager pre-approval) • Recordkeeping or tracking software
o Software to match donor with food bank
o Recordkeeping/reporting software
o Procurement tracking software
o Apps for food recovery
o Mobile app development
• Inspections and Enforcement
• Training
o Mileage
o Educational materials
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 7
• Tablet/Electronic Devices (seven inches or more measured diagonally) used for the purposed of organic tracking and Education and Outreach o Maximum price of $500 (excluding sales tax) and limit to one (exceptions may be approved on a case-by-case basis)
o Accessories used for security, protection, and charging • Equipment
o Food dehydrator
o Personal protection equipment
o Food distribution – including refrigeration, coolers, and packing materials.
Note: The Grantee needs to own and control all items if they do not have a service agreement with a food recovery facility/hub, however the Grantee may allow a food recovery facility/hub to use the vehicle for grant implementation purposes.
• Bins and lids
o Includes, but is not limited to, curbside, small household food waste pail, labeling, and liners
• Procurement of recovered/recycled organic products
• Food safety certification
• Cameras to prevent contamination
• Edible Food Recovery projects
o Grantees are encouraged to use a percentage of grant funds for Edible Food Recovery projects.
• Food Waste Prevention projects
o Projects that prevent food waste from being generated and becoming waste that is normally destined for landfills. Examples of food waste prevention projects include, but are not limited to:
Modernizing production and handling practices to prevent and reduce food preparation waste.
Identifying and modifying ordering practices that result in measurable decreases in food waste.
Creating and expanding education and outreach programs that result in quantifiable reductions in food waste.
Ineligible Costs
Any costs not directly related to SB 1383 implementation are ineligible for reimbursement. The grantee should contact the Grant Manager if clarification is needed. Ineligible costs include, but are not limited to:
• Costs incurred prior to the Term Start Date
• Development, purchase, or distribution of strictly promotional give-away items Stuff We All Get, (SWAG) (https://calrecycle.ca.gov/funding/acronyms/swag/) • Purchase or lease of land or buildings
• Equipment or services not directly related to grant implementation • Food liquefiers
• Food recovery facility rent (without service agreement) • Disposal costs
• Costs currently covered by or incurred under any other CalRecycle loan, grant, or contract
• Cell phones
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 8
o Purchase of data plans and/or mobile service plans/hotspots • Costs related to website host and web page domain
• Audit expenses
• Sponsorship or licensing fees for events/programs
• Food or beverages (e.g., as part of meetings, workshops, or events) • Travel costs exceeding the state-approved rates for mileage, per diem, lodging, etc.
o Refer to the Memorandum for travel policies
(https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx). o Reimbursement rates are subject to change at any time by the State of California without prior notification.
• Personnel costs not directly related to grant activities • Fines or penalties due to violation of federal, state, or local laws, ordinances, or regulations
• Any costs for construction projects by charter cities prohibited by Labor Code section 1782.
• Any costs not consistent with local, state, or federal laws, guidelines, and regulations
• Costs deemed unreasonable or not related to the project by the Grant Manager • The total amount of indirect costs charged to the grant shall not exceed 10 percent of the grant funds reimbursed. These costs are expenditures not capable of being assigned or not readily itemized to a particular project or activity but considered necessary for the operation of the organization and the performance of the program. The costs of operating and maintaining facilities, accounting services, and administrative salaries as well as contractor’s indirect costs in their contracts, are examples of indirect costs. All indirect costs charged to the grant must be associated with grant activities.
Modifications
The grantee must submit any proposed revision(s) to the Budget in writing to the Grant Manager. The grantee may not incur costs or make expenditures based on the revision without first receiving the Grant Manager’s written approval. Proposed revisions must be clearly marked in the Budget document and must be accompanied by a summary of proposed changes or modifications, including justification for the proposed changes. If approved, the Grant Manager will upload the revised Budget to GMS and notify the grantee. The grantee may submit proposed revisions in conjunction with a Progress Report, but they cannot be submitted as part of the Progress Report. The grantee should retain the approval document(s) for audit purposes. See the “Audit Record/Access” section of the Terms and Conditions (Exhibit A).
Acknowledgements
The grantee shall acknowledge CalRecycle’s support each time a project funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle’s support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle’s Communication Strategy and Outreach Plan. Please contact your Grant Manager for the CalRecycle logo.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 9
The following items require acknowledgement of funding from CalRecycle and preapproval from the CalRecycle Grant Manager prior to incurring the expense:
• All television, radio and video scripts
• Functional premiums, if the per unit price is greater than $6.00 • Advertisements
• Audio and/or visual material
• Brochures
• Newspaper ads
• Pamphlets
• Other outreach
All publicity and education materials must include the following:
1. “Funded by a grant from CalRecycle.” Exception: The acknowledgement line is not required on small items where space constraints would not allow for this line or if it would interfere with the message.
o There are two acceptable Spanish translations: “Financiado por una beca del CalRecycle” or “Patrocinado por fondos del CalRecycle.” For other languages, the Grantee must work with a certified translator or person fluent in reading and writing that language. All exceptions must be preapproved in writing by the CalRecycle Grant Manager.
2. CalRecycle logo (https://www.calrecycle.ca.gov/gallery/) as reflected on the CalRecycle website, can be obtained from the Office of Public Affairs at [email protected].
3. Press Releases – the only requirement is to place the name of “CalRecycle” as an acknowledgement in the body of the release.
Reporting Requirements
The Grant Agreement requires three Progress Reports and a Final Report; however, the Grant Manager may require additional Progress Reports at any time during the Grant Term. Failure to submit the Final Report with appropriate documentation by the due date may result in rejection of the report and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding.
The grantee must upload all reports in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).
To upload a report:
1. Go to the Reports tab.
2. Click on the appropriate Report Type.
3. Click on the Add Document button.
4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save.
• Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB. • The maximum character limit is 60.
• Do not include special characters in file names.
5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 10
The reports must be current, include all required sections and documents, and must be approved by the Grant Manager before any Payment Request can be processed.
Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, rejection of the Payment Request, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must report any problems or delays immediately to the Grant Manager.
Electronic and Original Signatures
CalRecycle requires certified e-Signature on documents or forms that certify legally binding information.
Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” method is considered incomplete and may be sent back to the grantee.
If you have questions, email [email protected].
Progress Report
The grantee must submit a Progress Report by the due dates listed in the Milestones Section of this document. CalRecycle will provide the reporting template at a later date.
These reports should cover grant activities that occurred within the specified reporting period.
Final Report
The Final Report is due April 1, 2026. The reporting template will be provided at a later date. This report should cover grant activities from the Term Start Date through April 1, 2026. The grantee must include the following items in the Final Report:
• The Grant Number, grantee’s name, and Grant Term.
• The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The state makes no warranty, express or implied, and assumes no liability for the information contained in the succeeding text.”
Grant Payment Information
• CalRecycle will only make grant payments to the grantee. It is the grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services. CalRecycle will make payments to the grantee as promptly as fiscal procedures permit.
• The grantee must provide a Reliable Contractor Declaration (CalRecycle 168) (https://www.calrecycle.ca.gov/Funding/forms/) signed under penalty of perjury by the grantee’s contractors and subcontractors in accordance with the “Reliable Contractor Declaration” section of the Terms and Conditions (Exhibit A). The declaration must be received and approved by the Grant Manager prior to Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 11
commencement of work. See the “Reliable Contractor Declaration” section in Terms and Conditions (Exhibit A) for more information.
Reporting and Documentation
The grantee must submit all expenditures in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).
Please refer to the “Milestones” section (above) for required due dates.
To submit Supporting Documentation:
1. Go to the Payment Request tab.
2. Click on the Create a Payment Request button.
a. Choose Advance Reconcile for the Transaction Type and enter the amount spent in each budget subcategory.
b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner.
3. Click the Upload Supporting Documents button.
a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded.
c. The maximum allowable file size for each document is 35MB. d. The maximum character limit is 60.
4. Do not include special characters in file names. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded.
Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds.
Supporting Documentation
• Expenditure Itemization Summary (EIS)
o All expenditures must be itemized and arranged by the reporting and expenditure categories as contained in the grantee’s Budget tab. o Grantees are required to maintain supporting documentation pertaining to the EIS and may be required to provide them at the request of the Grant Manager at any time.
Note: CalRecycle will provide a template at a later date. • Certification Document
o The Signature Authority will need to certify under penalty of perjury that information provided in the EIS is correct.
Note: CalRecycle will provide a template at a later date. • Personnel Expenditure Summary (PES) (CalRecycle 165)
o A Personnel Expenditure Summary should be submitted if salaries are included. Salaries include government taxes and benefits.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 12
o Document personnel expenditures based on actual time spent on grant activities and actual amounts paid to personnel.
• Travel Expense Log (CalRecycle 246)
o A Travel Expense Log should be submitted if vehicle mileage is included for reimbursement in the payment request. Only travel expenses directly related to the implementation of the grant can be claimed. Mileage will be reimbursed at the State rate.
• Cost and Payment Documentation
o Acceptable cost and payment documentation must include at least one of each of the following.
Invoices, receipts, or purchase orders must include the vendor’s name and telephone number, address, description of goods or services purchased, amount due, and date. The claimed expenses should be highlighted and identified with applicable task number on each invoice.
o Proof of payment may include:
copy of cancelled check(s) that shows an endorsement from the banking institution
invoice(s) showing a zero balance, or stamped “paid” with a check number, date paid, and initials
accounting system report from local government if it contains the vendor name, date of invoice, invoice number, check number or internal ID, and date amount was paid
bank statement(s) along with a copy of the endorsed check or invoice showing the check number
copy of an electronic funds transfer confirmation
copy of a credit card statement(s)
o The Grant Manager may require additional cost and payment documentation as necessary to verify eligible costs.
Most forms listed above are available on the CalRecycle Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms).
Unspent Funds
Funds that are unspent at the end of the grant term must be returned by check to CalRecycle by April 1, 2026. Checks should be made payable to the Department of Resources Recycling and Recovery. Checks must contain the Grant Number (i.e., OWR4-22-xxxx), specify “SB 1383 Local Assistance Grant Unspent Funds,” and be mailed to:
CalRecycle Accounting
SB 1383 Local Assistance Grant Unspent Funds
PO Box 4025
Sacramento, CA 95812-4025
Unspent funds due to CalRecycle but left unpaid may result in ineligibility for future grant and payment program funding. If there are questions or other issues related to expenditures, work with your Grant Manager to resolve these issues.
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 13
Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after final payment date or Grant Term end date, whichever is later. CalRecycle may stipulate a longer period of records retention in order to complete any action and/or resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later.
Examples of audit documentation include, but are not limited to, competitive bids, grant amendments if any relating to the Budget or Work Plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices, and cancelled checks. Please refer to the Terms and Conditions (Exhibit A) for more information.
City of Brea
City Council Regular Meeting Communication
Outgoing Payment Log and March 15 and 22, 2024 City Disbursement Registers Meeting
Tuesday, April 2, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 3H
TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager
Attachments
City Outgoing Payment Log-Feb 24.pdf
City Disbursement Register 3.15.24.pdf
City Disbursement Register 3.22.24.pdf
RECOMMENDATION
Receive and file.
RESPECTFULLY SUBMITTED:
William Gallardo, City Manager
Prepared by: Ana Conrique, Senior Accountant and Monica Lo, Deputy Director of Administrative Services Concurrence: Kristin Griffith, Director of Administrative Services Effective Date Vendor Description Amount
General Account Electronic payments
2/2/2024 Golfnow Golf credit card processing fees 7,204.65 2/5/2024 Citizens Business Bank COMDEV, FIN, PD credit card processing fees 4,533.90 2/5/2024 Paypal Paypal processing fees 104.65
2/6/2024 CALPERS Medical payment 394,232.82
2/9/2024 ADP ILJAOC Payroll service fee 140.12
2/9/2024 Brea Payroll Brea staff payroll 994,860.17
2/9/2024 Brea Payroll Employee deductions 91,053.48
2/9/2024 EDD Payroll State taxes 61,308.76
2/9/2024 CA SDU Child support payments 549.23
2/9/2024 IRS Payroll Federal taxes 190,632.87
2/13/2024 CALPERS Member retirement 284,635.48
2/16/2024 Brea Payroll Resubmit Brea staff payroll 3,024.23 2/16/2024 SquareApp Chargeback 45.97
2/20/2024 Telecheck Telecheck processing fees 376.54
2/22/2024 ICMA Retiree medical benefit 39,591.38
2/23/2024 Citizens Business Bank Monthly banking service fee 2,759.94 2/23/2024 Brea Payroll Brea staff payroll 1,011,791.90
2/23/2024 Brea Payroll Employee deductions 98,319.23
2/23/2024 EDD Payroll State taxes 63,585.33
2/23/2024 CA SDU Child support payments 549.23
2/23/2024 IRS Payroll Federal taxes 198,228.31
2/26/2024 Paymentus Monthly service fee 6,638.98
2/26/2024 CA Dept of Tax Sales tax 513.84
2/27/2024 CALPERS Member retirement 285,335.55
2/28/2024 ILJAOC Payroll ILJAOC staff salary & payroll taxes 8,904.36 2/28/2024 ADP ILJAOC Payroll service fee 4,214.87
Subtotal $ 3,753,135.79
Imprest Accounts
Various Workers Compensation Claims 91,666.51
Various General Liability Claims 47,455.30
Subtotal $ 139,121.81
Total $ 3,892,257.60
City of Brea
Outgoing Payment Log
February 2024
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194853 ADT COMMERCIAL (PROTECTION ONE) 03/15/2024 30606 475141471 SUP RPR/SMOKEDET REPL $4,995.00 ADT COMMERCIAL (PROTECTION ONE) Total Check Amount: $4,995.00 194854 AT&T CALNET 03/15/2024 20391 360515145 CALNET FEB 2024 $57.15 03/15/2024 20391 360515147 CALNET FEB 2024 $30.46
03/15/2024 20391 420515131 CALNET FEB 2024 $280.38
03/15/2024 20391 475141471 CALNET FEB 2024 $15,024.67
AT&T CALNET Total Check Amount: $15,392.66
194855 AT&T LONG DISTANCE 03/15/2024 1737 475141471 807752441 10/3-11/2 $49.14 AT&T LONG DISTANCE Total Check Amount: $49.14
194856 AT&T LONG DISTANCE 03/15/2024 1737 475141471 807752441 3/3-4/2 $48.54 AT&T LONG DISTANCE Total Check Amount: $48.54
194857 AVIDEX INDUSTRIES LLC 03/15/2024 32373 490515151 CC PROJ SCREEN PB#2 $1,437.43 AVIDEX INDUSTRIES LLC Total Check Amount: $1,437.43
194858 BAS (STDF) PRODUCTIONS, INC 03/15/2024 32790 110000000 TRUST ACCOUNT ADJ $0.03 03/15/2024 32790 840000000 TRUST ACCOUNT REFUND $228.50 03/15/2024 32790 84032323P TRUST ACCOUNT ADJ ($0.03)
BAS (STDF) PRODUCTIONS, INC Total Check Amount: $228.50 194859 CHARTER COMMUNICATIONS 03/15/2024 31694 110111161 CABLE CHGS FEB-APR24 $18.68 03/15/2024 31694 110222211 CABLE CHGS FEB-APR24 $74.72
03/15/2024 31694 110404311 CABLE CHGS FEB-APR24 $18.68
03/15/2024 31694 110141481 CABLE CHGS FEB-APR24 $18.68
03/15/2024 31694 110212111 CABLE CHGS FEB-APR24 $399.16 03/15/2024 31694 110404211 CABLE CHGS FEB-APR24 $251.76 03/15/2024 31694 110111151 CABLE CHGS FEB-APR24 $70.86
03/15/2024 31694 110404521 CABLE CHGS FEB-APR24 $38.81
03/15/2024 31694 110111143 CABLE CHGS FEB-APR24 $35.43
03/15/2024 31694 110323212 CABLE CHGS FEB-APR24 $89.54
03/15/2024 31694 420515131 CABLE CHGS FEB-APR24 $279.85 03/15/2024 31694 490515151 CABLE CHGS FEB-APR24 $18.68
CHARTER COMMUNICATIONS Total Check Amount: $1,314.85
194860 CINTAS 03/15/2024 24347 110404211 FIRST AID RESTOCK BCC $193.89 CINTAS Total Check Amount: $193.89
194861 CITY OF ANAHEIM 03/15/2024 4908 110212131 PD AIR SUPPORT 2023Q4 $983.33 CITY OF ANAHEIM Total Check Amount: $983.33
194862 CITY OF LA HABRA - NORTH SPA 03/15/2024 3517 280323215 22/23 CITY PROG COSTS $136,363.00 CITY OF LA HABRA - NORTH SPA Total Check Amount: $136,363.00 194863 COMMERCIAL AQUATIC SERVICES, INC. 03/15/2024 25513 110404422 POOL CHEMICALS $1,264.60 03/15/2024 25513 110404422 SODIUM BICARBONATE $980.58
Mar 13, 2024 1 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
COMMERCIAL AQUATIC SERVICES, INC. Total Check Amount: $2,245.18 194864 THE COUNSELING TEAM
INTERNATIONAL
03/15/2024 13933 110222221 EMPL SUPP SVCS FEB24 $330.00 THE COUNSELING TEAM INTERNATIONAL Total Check Amount: $330.00 194865 COUNTY OF ORANGE HEALTH CARE
AGENCY
03/15/2024 19197 420515131 23/24 CUPA TONNER PS $10.00
03/15/2024 19197 430515123 23/24 CUPA LF LIFTSTN $10.00 COUNTY OF ORANGE HEALTH CARE AGENCY Total Check Amount: $20.00 194866 SOUTHERN CALIFORNIA EDISON 03/15/2024 3343 110515143 ELECTRICITY FEB2024 $15.47 03/15/2024 3343 490515151 ELECTRICITY FEB2024 $5,445.85 03/15/2024 3343 110515125 ELECTRICITY FEB2024 $8,964.95 03/15/2024 3343 361515148 ELECTRICITY FEB2024 $16.41
03/15/2024 3343 110515121 ELECTRICITY FEB2024 $4,042.53 SOUTHERN CALIFORNIA EDISON Total Check Amount: $18,485.21 194867 FRONTIER COMMUNICATIONS 03/15/2024 26183 420515131 5622821220 0228-0327 $178.27 FRONTIER COMMUNICATIONS Total Check Amount: $178.27
194868 HERITAGE OAK ELEMENTARY SCHOOL 03/15/2024 23943 110 ACCOUNT BAL REFUND $18.75 HERITAGE OAK ELEMENTARY SCHOOL Total Check Amount: $18.75 194869 HYDROPRO SOLUTIONS 03/15/2024 31845 420 WATER METERS S/TAX ($921.16) 03/15/2024 31845 420515131 WATER METERS $8,681.87
03/15/2024 31845 420515131 WATER
METERS+ENCODERS
$5,721.27
HYDROPRO SOLUTIONS Total Check Amount: $13,481.98
194870 INTIME SOLUTIONS INC. 03/15/2024 20876 950000000 ILJAOC ISE TEXT FEB24 $3,493.60 INTIME SOLUTIONS INC. Total Check Amount: $3,493.60
194871 JOHNSON FLOORING, INC. 03/15/2024 32556 181404250 REFINISH GYM FLOOR $32,000.00 JOHNSON FLOORING, INC. Total Check Amount: $32,000.00
194872 KEVIN MALONE 03/15/2024 32214 110404541 TTD24 BARTENDING $300.00 KEVIN MALONE Total Check Amount: $300.00
194873 NATIONWIDE 03/15/2024 20975 110 4436 PET INS FEB 2024 $1,485.54 NATIONWIDE Total Check Amount: $1,485.54
194874 NEON ONE - ARTS PEOPLE 03/15/2024 31922 110404542 TICKET FEES FEB 2024 $700.92 NEON ONE - ARTS PEOPLE Total Check Amount: $700.92
194875 NEWGEN STRATEGIES & SOLUTIONS,
LLC
03/15/2024 31442 420515131 IMP FEES STUDY FEB24 $1,710.00 03/15/2024 31442 430515123 IMP FEES STUDY FEB24 $2,565.00 NEWGEN STRATEGIES & SOLUTIONS, LLC Total Check Amount: $4,275.00 194876 ORIGINAL EQUIPMENT AUTO SUPPLY 03/15/2024 32413 480515161 STARTER $312.31 ORIGINAL EQUIPMENT AUTO SUPPLY Total Check Amount: $312.31 194877 PEOPLE SPACE 03/15/2024 28721 110141431 FILE CABINET $868.43 PEOPLE SPACE Total Check Amount: $868.43
Mar 13, 2024 2 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194878 PRECISION WALLCOVERING &
PAINTING
03/15/2024 32792 110404541 GALLERY TITLE WALL $774.00
PRECISION WALLCOVERING & PAINTING Total Check Amount: $774.00 194879 PTM DOCUMENT SYSTEMS 03/15/2024 17036 110141431 W2/1099 FORMS $278.95 PTM DOCUMENT SYSTEMS Total Check Amount: $278.95
194880 PUENTE HILLS FORD 03/15/2024 25742 480515161 COOLING FAN $287.95 PUENTE HILLS FORD Total Check Amount: $287.95
194881 ROYAL PAPER CORPORATION 03/15/2024 26215 110141441 SUPPLIES $1,286.14 ROYAL PAPER CORPORATION Total Check Amount: $1,286.14
194882 SANTA ANA WATERSHED ASSOCIATION 03/15/2024 20672 110222231 ARUNDO REMOVAL - CCYN $28,575.22 03/15/2024 20672 110222231 PO ADJ - TASK CODE ($14,287.61) SANTA ANA WATERSHED ASSOCIATION Total Check Amount: $14,287.61 194883 SOUTH COAST EMERGENCY VEHICLE
SVC
03/15/2024 31883 480515161 SHOP SUPPLIES $1,150.56
SOUTH COAST EMERGENCY VEHICLE SVC Total Check Amount: $1,150.56 194884 SPARKLETTS 03/15/2024 3001 110111161 COUNCIL MTG WTR JAN24 $20.66 SPARKLETTS Total Check Amount: $20.66
194885 SPARKLETTS 03/15/2024 3001 110111161 COUNCIL MTG WTR FEB24 $21.57 03/15/2024 3001 110111161 CC FOUNTAIN WTR FEB24 $8.98
SPARKLETTS Total Check Amount: $30.55
194886 SPARKLETTS 03/15/2024 3001 110141441 WTRDISP+BOTTLES FEB24 $808.80 03/15/2024 3001 110404215 BOTTLED WATER FEB24 $14.38
SPARKLETTS Total Check Amount: $823.18
194887 ST. JUDE MEDICAL CENTER 03/15/2024 3503 174222222 PM SUPPLIES 2023 Q4 $3,400.30 ST. JUDE MEDICAL CENTER Total Check Amount: $3,400.30
194888 T-MOBILE 03/15/2024 24748 110212121 PHONE INV 2/16-3/16 $100.00 T-MOBILE Total Check Amount: $100.00
194889 TOXGUARD FLUID TECHNOLOGIES 03/15/2024 9130 480515161 COOLANT $973.51 TOXGUARD FLUID TECHNOLOGIES Total Check Amount: $973.51 194890 TRUEPOINT SOLUTIONS, LLC 03/15/2024 32694 110323241 ACCELA SUPPORT $247.50 TRUEPOINT SOLUTIONS, LLC Total Check Amount: $247.50
194891 UNIFIRST CORPORATION 03/15/2024 27988 110515125 UNIFORM SVCS FEB 2024 $45.64 03/15/2024 27988 360515145 UNIFORM SVCS FEB 2024 $8.88
03/15/2024 27988 440515126 UNIFORM SVCS FEB 2024 $10.68 03/15/2024 27988 480515161 UNIFORM SVCS FEB 2024 $165.70 03/15/2024 27988 110515144 UNIFORM SVCS FEB 2024 $30.88 03/15/2024 27988 361515148 UNIFORM SVCS FEB 2024 $1.13
03/15/2024 27988 110515121 UNIFORM SVCS FEB 2024 $170.87 03/15/2024 27988 110515141 UNIFORM SVCS FEB 2024 $113.54 Mar 13, 2024 3 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194891 UNIFIRST CORPORATION 03/15/2024 27988 110515148 UNIFORM SVCS FEB 2024 $1.12 03/15/2024 27988 420515131 UNIFORM SVCS FEB 2024 $144.72 03/15/2024 27988 430515123 UNIFORM SVCS FEB 2024 $41.16 03/15/2024 27988 490515151 CM032024-2 1/29RETURN ($654.29) 03/15/2024 27988 490515151 UNIFORM SVCS FEB 2024 $207.92 03/15/2024 27988 110515143 UNIFORM SVCS FEB 2024 $12.00 UNIFIRST CORPORATION Total Check Amount: $299.95
194892 VERIZON CONNECT NWF, INC. 03/15/2024 25293 480515161 PW GPS SVCS JAN/FEB24 $2,006.75 VERIZON CONNECT NWF, INC. Total Check Amount: $2,006.75 194894 VERIZON WIRELESS 03/15/2024 21122 110222223 9957301471 0123-0222 $1,852.85 03/15/2024 21122 420141421 9957301471 0123-0222 $120.03 03/15/2024 21122 430515123 9957301471 0123-0222 $596.67 03/15/2024 21122 110111151 9957301471 0123-0222 $130.73 03/15/2024 21122 110141411 9957301471 0123-0222 $20.02
03/15/2024 21122 110323231 9957301471 0123-0222 $52.02
03/15/2024 21122 110323241 9957301471 0123-0222 $88.92
03/15/2024 21122 110323243 9957301471 0123-0222 $41.91
03/15/2024 21122 110404311 9957301471 0123-0222 $1,184.68 03/15/2024 21122 410515124 9957301471 0123-0222 $161.94 03/15/2024 21122 110111143 9957301471 0123-0222 $197.66 03/15/2024 21122 110111161 9957301471 0123-0222 $46.91
03/15/2024 21122 110141481 9957301471 0123-0222 $163.37 03/15/2024 21122 110212121 9957301471 0123-0222 $5,701.54 03/15/2024 21122 110323212 9957301471 0123-0222 $83.82
03/15/2024 21122 110404525 9957301471 0123-0222 $83.82
03/15/2024 21122 110515125 9957301471 0123-0222 $13.53
03/15/2024 21122 420515131 9957301471 0123-0222 $877.94 03/15/2024 21122 440515122 9957301471 0123-0222 $83.82
03/15/2024 21122 460141474 9957301471 0123-0222 $130.73 03/15/2024 21122 475141471 9957301471 0123-0222 $538.05 03/15/2024 21122 960000000 9957301471 0123-0222 $41.91
03/15/2024 21122 110141424 9957301471 0123-0222 $33.05
03/15/2024 21122 110141431 9957301471 0123-0222 $20.02
03/15/2024 21122 110141441 9957301471 0123-0222 $41.91
03/15/2024 21122 110515141 9957301471 0123-0222 $1,177.60 03/15/2024 21122 110515171 9957301471 0123-0222 $125.73 03/15/2024 21122 174222222 9957301471 0123-0222 $570.15 Mar 13, 2024 4 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
VERIZON WIRELESS Total Check Amount: $14,181.33
194895 ZON HOSPITALITY CORP 03/15/2024 32810 840000000 TRUST ACCT REFUND $1,807.00 03/15/2024 32810 84032323P TRUST ACCT ADJ $0.01
03/15/2024 32810 840000000 TRUST ACCT ADJ ($0.01)
ZON HOSPITALITY CORP Total Check Amount: $1,807.00
Check Subtotal $281,157.47
V54644 ACTIVE NETWORK, LLC. 03/15/2024 14295 110 CHGBCK LOSS NOV/DEC23 $170.00 ACTIVE NETWORK, LLC. Total Check Amount: $170.00
V54645 ADMINISTRATIVE & PROF 03/15/2024 3344 110 4010 APEA MEMB 030824 $576.00 ADMINISTRATIVE & PROF Total Check Amount: $576.00
V54646 THE ADVANTAGE GROUP 03/15/2024 24539 110 808C FSA URMED 030824 $5,935.41 03/15/2024 24539 110 808B FSADEPCAR 030824 $2,252.26
THE ADVANTAGE GROUP Total Check Amount: $8,187.67
V54647 ANNA CHAVEZ AGUSTIN 03/15/2024 31862 110404215 ZUMBA $570.00 ANNA CHAVEZ AGUSTIN Total Check Amount: $570.00
V54648 LARRY ALANIS 03/15/2024 32661 110404424 REFEREE FEE 2/25/24 $136.00 LARRY ALANIS Total Check Amount: $136.00
V54649 JUDY ALLEN 03/15/2024 20447 110404215 BODYPUMP/PILATES/SS $480.00 03/15/2024 20447 110404215 PERSONAL TRAINER $483.60
JUDY ALLEN Total Check Amount: $963.60
V54650 ALTA LANGUAGE SERVICES, INC 03/15/2024 25953 110141481 BILINGUAL TESTS $220.00 ALTA LANGUAGE SERVICES, INC Total Check Amount: $220.00 V54651 BEST LAWN MOWER SERVICE 03/15/2024 16230 480515161 FILTERS $80.04 BEST LAWN MOWER SERVICE Total Check Amount: $80.04
V54652 BIG BROTHERS BIG SISTERS 03/15/2024 32589 902009100 PROGRAM STAFF DEC23 $2,955.25 03/15/2024 32589 902009100 PROGRAM STAFF NOV23 $3,225.28 BIG BROTHERS BIG SISTERS Total Check Amount: $6,180.53
V54653 CHRISTINE BOATNER 03/15/2024 18460 110404215 BODY PUMP/SS $56.00 CHRISTINE BOATNER Total Check Amount: $56.00
V54654 BOYS & GIRLS CLUB 03/15/2024 32619 902009104 PROGRAM STAFF DEC23 $4,760.00 BOYS & GIRLS CLUB Total Check Amount: $4,760.00
V54655 BPSEA MEMORIAL FOUNDATION 03/15/2024 14990 110 4050 MEMORIAL 030824 $123.00 BPSEA MEMORIAL FOUNDATION Total Check Amount: $123.00
V54656 BREA CITY EMPLOYEES ASSOCIATION 03/15/2024 3236 110 4005 BCEA MEMB 030824 $720.00 BREA CITY EMPLOYEES ASSOCIATION Total Check Amount: $720.00 V54657 BREA DISPOSAL, INC 03/15/2024 3330 440515122 REFUSE COLLECTN FEB24 $194,012.67 BREA DISPOSAL, INC Total Check Amount: $194,012.67
V54658 BREA FIREFIGHTERS ASSOCIATION 03/15/2024 3237 110 4016 ASSOCMEMB 030824 $3,579.00 Mar 13, 2024 5 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
BREA FIREFIGHTERS ASSOCIATION Total Check Amount: $3,579.00 V54659 BREA POLICE ASSOCIATION 03/15/2024 3769 110 4030 BPA REG 030824 $3,550.00 BREA POLICE ASSOCIATION Total Check Amount: $3,550.00
V54660 BREA POLICE ATHLETIC LEAGUE 03/15/2024 1068 110 5010 B.P.A.L. 030824 $132.50 BREA POLICE ATHLETIC LEAGUE Total Check Amount: $132.50 V54661 BREA POLICE MANAGEMENT
ASSOCIATION
03/15/2024 21189 110 4019 LDF MEMB 030824 $66.50
03/15/2024 21189 110 4020 PMA MEMB 030824 $195.00
BREA POLICE MANAGEMENT ASSOCIATION Total Check Amount: $261.50 V54662 CALIFORNIA FORENSIC PHLEBOTOMY
INC.
03/15/2024 4488 110212131 PHLEBOTOMY FEB 2024 $945.76
CALIFORNIA FORENSIC PHLEBOTOMY INC. Total Check Amount: $945.76 V54663 ANDREW P CATOR 03/15/2024 6646 460141474 MILEAGE FEB 2024 $80.40 ANDREW P CATOR Total Check Amount: $80.40
V54664 CDW GOVERNMENT INC. 03/15/2024 18205 475141471 24/25 ADOBE SW/LIC $19,678.26 CDW GOVERNMENT INC. Total Check Amount: $19,678.26
V54665 BRANDON CHUNG 03/15/2024 18773 460141474 MILEAGE FEB 2024 $140.70 BRANDON CHUNG Total Check Amount: $140.70
V54666 COLONIAL LIFE PROCESSING CENTER 03/15/2024 26071 110 CRIT ILLNS INS FEB24 $1,759.98 03/15/2024 26071 110 S/T DISAB INS FEB24 $8,619.00
03/15/2024 26071 110 HOSPITAL INS FEB24 $787.16
03/15/2024 26071 110 ACCIDENT INS FEB24 $4,713.62
03/15/2024 26071 110 CANCER INS FEB24 $3,409.50
COLONIAL LIFE PROCESSING CENTER Total Check Amount: $19,289.26 V54667 CPS HR CONSULTING 03/15/2024 2971 110141481 ACCOUNT CLERK EXAM $1,501.50 CPS HR CONSULTING Total Check Amount: $1,501.50
V54668 CSG CONSULTANTS 03/15/2024 25540 510707475 PLAN CHECK SVCS SEP23 $125.00 03/15/2024 25540 110000000 INSP SVCS JAN 2024 ($8,061.25) 03/15/2024 25540 110000000 INSP SVCS SEPT 2023 ($1,602.50) 03/15/2024 25540 110000000 PLAN CHECK SVCS DEC23 $970.00 03/15/2024 25540 110000000 PLAN CHECK SVCS OCT23 $897.75 03/15/2024 25540 110000000 PLAN CHECK SVCS SEP23 $924.75 03/15/2024 25540 110323242 INSP SVCS SEPT 2023 $65.00
03/15/2024 25540 84032324P PLAN CHECK SVCS JAN24 $18,618.00 03/15/2024 25540 110000000 IN-HSE PLAN RVW JAN24 ($1,407.00) 03/15/2024 25540 110000000 IN-HSE PLAN RVW SEP23 ($1,396.50) 03/15/2024 25540 110323242 INSP SVCS JAN 2024 $195.00
03/15/2024 25540 84032324I INSP SVCS SEPT 2023 $1,755.00 03/15/2024 25540 84032324I INSP SVCS-SEPT 2023 $682.50
Mar 13, 2024 6 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54668 CSG CONSULTANTS 03/15/2024 25540 84032324P PLAN CHECK SVCS DEC23 $8,265.00 03/15/2024 25540 84032324P PLAN CHECK SVCS OCT23 $11,571.00 03/15/2024 25540 110000000 PLAN CHECK SVCS JAN24 $2,183.25 03/15/2024 25540 84032324I INSP SVCS JAN 2024 $38,447.50 03/15/2024 25540 84032324P IN-HSE PLAN RVW JAN24 $7,772.00 03/15/2024 25540 84032324P IN-HSE PLAN RVW SEP23 $7,714.00 03/15/2024 25540 84032324P PLAN CHECK SVCS SEP23 $11,919.00 CSG CONSULTANTS Total Check Amount: $99,637.50
V54669 DANIELS TIRE SERVICE 03/15/2024 3133 480515161 TIRES $2,930.21 DANIELS TIRE SERVICE Total Check Amount: $2,930.21
V54670 DENALYN DAVID 03/15/2024 31642 110404215 YOGA $330.00 DENALYN DAVID Total Check Amount: $330.00
V54671 ENTENMANN ROVIN COMPANY 03/15/2024 3457 110222221 BADGES $1,045.85 ENTENMANN ROVIN COMPANY Total Check Amount: $1,045.85
V54672 FIDELITY SECURITY LIFE INSURANCE 03/15/2024 23035 110 9827288 VISION MAR24 $2,916.82 FIDELITY SECURITY LIFE INSURANCE Total Check Amount: $2,916.82 V54673 GALE SUPPLY COMPANY 03/15/2024 21090 490515151 JANITORIAL SUPPLIES $169.17 GALE SUPPLY COMPANY Total Check Amount: $169.17
V54674 JESSE GARDUNA 03/15/2024 16006 110212111 TRAINING EXPENSE $8.00 JESSE GARDUNA Total Check Amount: $8.00
V54675 MELISSA GIARDINA 03/15/2024 32811 110404215 YOGA $224.00 MELISSA GIARDINA Total Check Amount: $224.00
V54676 MELISSA GIFFORD 03/15/2024 10645 110404215 TRX $210.00 MELISSA GIFFORD Total Check Amount: $210.00
V54677 MARY M. GRAHAM 03/15/2024 31478 110404215 YOGA $90.00 MARY M. GRAHAM Total Check Amount: $90.00
V54678 MONA HERNANDEZ 03/15/2024 23114 110404215 MASSAGE THERAPY $1,061.10 MONA HERNANDEZ Total Check Amount: $1,061.10
V54679 JOSHUA WILLIAM HORN 03/15/2024 27741 110212111 TRAINING EXPENSE $8.00 JOSHUA WILLIAM HORN Total Check Amount: $8.00
V54680 INLAND ROUNDBALL OFFICIALS INC. 03/15/2024 31906 110404424 REFEREE FEE 2/22-2/27 $1,480.00 03/15/2024 31906 110404424 REFEREE FEE 2/29-3/4 $1,240.00 INLAND ROUNDBALL OFFICIALS INC. Total Check Amount: $2,720.00 V54681 IPARQ 03/15/2024 21583 110323241 PERMIT SYST FEE MAR24 $100.00 IPARQ Total Check Amount: $100.00
V54682 SARA JACKSON 03/15/2024 31840 110404215 BODYPUMP/SUPER SCULPT
$270.00
SARA JACKSON Total Check Amount: $270.00
V54683 JACKSON'S AUTO SUPPLY/NAPA 03/15/2024 32626 480515161 AUTO SUPPLIES FEB24 $5,684.23 Mar 13, 2024 7 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54683 JACKSON'S AUTO SUPPLY/NAPA 03/15/2024 32626 490515151 HVAC BELTS $42.82 JACKSON'S AUTO SUPPLY/NAPA Total Check Amount: $5,727.05 V54684 PAMELA JOHNSTON 03/15/2024 28025 110404215 ZUMBA $420.00 PAMELA JOHNSTON Total Check Amount: $420.00
V54685 KRISTI L KANEL 03/15/2024 22868 110404215 CYCLE/SS/ZUMBA $510.00 KRISTI L KANEL Total Check Amount: $510.00
V54686 KEENAN & ASSOCIATES 03/15/2024 22439 470141483 2024 WORKERS' COMP #4 $11,389.33 KEENAN & ASSOCIATES Total Check Amount: $11,389.33
V54687 KELLY SPICERS STORES 03/15/2024 31267 110141441 PAPER $384.05 KELLY SPICERS STORES Total Check Amount: $384.05
V54688 ALFONS KUNZE 03/15/2024 17789 110212111 TRAINING EXPENSES $80.00 ALFONS KUNZE Total Check Amount: $80.00
V54689 FRANCESCO LA TORRE 03/15/2024 24398 110404521 MILEAGE FEB 2024 $120.60 FRANCESCO LA TORRE Total Check Amount: $120.60
V54690 DOLLY LAI 03/15/2024 18084 110404215 YOGA $120.00 DOLLY LAI Total Check Amount: $120.00
V54691 LEHR 03/15/2024 26035 480515161 CHANGE OVER #996 $750.00 LEHR Total Check Amount: $750.00
V54692 BERRY LIANG 03/15/2024 25640 110404215 TRX/CYCLE $240.00 03/15/2024 25640 110404215 PERSONAL TRAINER $569.70
BERRY LIANG Total Check Amount: $809.70
V54693 MARY E LOGUE 03/15/2024 16039 110212122 MILEAGE FEB 2024 $23.08 MARY E LOGUE Total Check Amount: $23.08
V54694 TANYA LOSCUTOFF 03/15/2024 22092 110404215 PERSONAL TRAINER $934.80 03/15/2024 22092 110404215 SUPER SCULPT $90.00
TANYA LOSCUTOFF Total Check Amount: $1,024.80
V54695 ANDREA MCGRANAHAN 03/15/2024 26046 110404215 TRX/BARRE/CYC/HIIT/LI $1,290.00 03/15/2024 26046 110404215 PERSONAL TRAINER $151.50
ANDREA MCGRANAHAN Total Check Amount: $1,441.50
V54696 JACI MILLER 03/15/2024 31823 110404215 PERSONAL TRAINER $34.80 JACI MILLER Total Check Amount: $34.80
V54697 WILLIAM MONTALVO 03/15/2024 12387 110212111 TRAINING EXPENSE $8.00 WILLIAM MONTALVO Total Check Amount: $8.00
V54698 JENNIFER MONZON-SCROFINI 03/15/2024 20158 110404215 CYCLE/FS/HIIT/TRX $390.00 JENNIFER MONZON-SCROFINI Total Check Amount: $390.00
V54699 NATASHA MOORE 03/15/2024 10711 110404215 BODY PUMP $300.00 NATASHA MOORE Total Check Amount: $300.00
V54700 MY SAFE HARBOR, INC 03/15/2024 32618 902009101 PROGRAM EXP DEC23 $140.32 Mar 13, 2024 8 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54700 MY SAFE HARBOR, INC 03/15/2024 32618 902009101 PROGRAM STAFF DEC23 $3,429.54 MY SAFE HARBOR, INC Total Check Amount: $3,569.86
V54701 MYERS AND SONS 03/15/2024 21624 420515131 SAFETY GEAR $284.82 03/15/2024 21624 430515123 SAFETY GEAR $849.98
MYERS AND SONS Total Check Amount: $1,134.80
V54702 OC UNITED TOGETHER, INC. 03/15/2024 32617 902009100 PROGRAM STAFF DEC23 $3,778.00 OC UNITED TOGETHER, INC. Total Check Amount: $3,778.00
V54703 APPLEDORE, INC DBA OUTREACH GRID 03/15/2024 32440 902009100 O/R GRID LICENSES #2 $94,764.00 APPLEDORE, INC DBA OUTREACH GRID Total Check Amount: $94,764.00 V54704 PARKHOUSE TIRE, INC. 03/15/2024 22120 480515161 TIRES $3,360.22 PARKHOUSE TIRE, INC. Total Check Amount: $3,360.22
V54705 IRACEMA PERDOMO 03/15/2024 14135 110404215 CYCLE $240.00 IRACEMA PERDOMO Total Check Amount: $240.00
V54706 PROFORCE LAW ENFORCEMENT 03/15/2024 25486 110212134 LESS-LETH AMMUNITION $2,419.50 PROFORCE LAW ENFORCEMENT Total Check Amount: $2,419.50
V54707 KAYLA RABJOHNS 03/15/2024 28472 110404215 CIRCUIT TRAINING $120.00 KAYLA RABJOHNS Total Check Amount: $120.00
V54708 RICHARDS, WATSON & GERSHON 03/15/2024 8978 110111112 9999 GEN LGL SVCS JAN $16,978.80 03/15/2024 8978 420141421 0001 GEN LGL SVCS JAN $332.50 03/15/2024 8978 280323215 0116 REIMB WORK JAN24 $6,823.50 03/15/2024 8978 440515122 0001 GEN LGL SVCS JAN $133.00 03/15/2024 8978 440515122 9999 GEN LGL SVCS JAN $529.00 03/15/2024 8978 110111112 0001 GEN LGL SVCS JAN $9,872.40 03/15/2024 8978 280323215 0001 GEN LGL SVCS JAN $19.00
03/15/2024 8978 430515123 0001 GEN LGL SVCS JAN $769.50 03/15/2024 8978 840141412 0001 GEN LGL SVCS JAN $399.00 03/15/2024 8978 110212111 0001 GEN LGL SVCS JAN $76.00
03/15/2024 8978 840141412 0116 REIMB WORK JAN24 $2,327.50 RICHARDS, WATSON & GERSHON Total Check Amount: $38,260.20 V54709 SC FUELS 03/15/2024 16654 480515161 CLR DIESEL 1350 GALS $5,799.05 SC FUELS Total Check Amount: $5,799.05
V54710 LAURENE SCHULZE 03/15/2024 18034 110404215 YOGA $56.00 LAURENE SCHULZE Total Check Amount: $56.00
V54711 CYNTHIA MARGARET SCHWARTZ 03/15/2024 32371 110404521 ZUMBA GOLD FEB 2024 $120.00 CYNTHIA MARGARET SCHWARTZ Total Check Amount: $120.00
V54712 ISMAEL O SILVA 03/15/2024 24370 110404215 ZUMBA $90.00 ISMAEL O SILVA Total Check Amount: $90.00
V54713 DONNA SMITH 03/15/2024 26136 110404215 DANCE CLASSES $603.45 Mar 13, 2024 9 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
DONNA SMITH Total Check Amount: $603.45
V54714 SOOTHING ESCAPE MASSAGE LLC 03/15/2024 31650 110404215 KINSTRETCH $270.00 03/15/2024 31650 110404215 MASSAGE THERAPY $642.90
SOOTHING ESCAPE MASSAGE LLC Total Check Amount: $912.90 V54715 SPECTRUM GAS PRODUCTS, INC. 03/15/2024 16060 110222221 OXYGEN $119.70 SPECTRUM GAS PRODUCTS, INC. Total Check Amount: $119.70 V54716 STEVE A. FILARSKY, ATTORNEY-AT-LAW 03/15/2024 31186 110141481 PROF SVCS FEB 2024 $1,837.50 STEVE A. FILARSKY, ATTORNEY-AT-LAW Total Check Amount: $1,837.50 V54717 TECHNICOLOR PRINTING 03/15/2024 24354 110404424 YOUTH SOCCER SHIRTS $1,336.96 TECHNICOLOR PRINTING Total Check Amount: $1,336.96
V54718 TIM SHAW & ASSOCIATES 03/15/2024 32567 902009100 PROF SVCS FEB 2024 $2,175.00 03/15/2024 32567 902009100 PROF SVCS JAN 2024 $2,700.00 TIM SHAW & ASSOCIATES Total Check Amount: $4,875.00
V54719 TOWNSEND PUBLIC AFFAIRS, INC. 03/15/2024 18881 420111145 CONSULTING SVCS MAR24 $1,375.00 03/15/2024 18881 410111145 CONSULTING SVCS MAR24 $1,375.00 03/15/2024 18881 430111145 CONSULTING SVCS MAR24 $1,375.00 03/15/2024 18881 110111145 CONSULTING SVCS MAR24 $1,375.00 TOWNSEND PUBLIC AFFAIRS, INC. Total Check Amount: $5,500.00 V54720 EDEN TURNER 03/15/2024 21951 110404215 BODY PUMP $150.00 EDEN TURNER Total Check Amount: $150.00
V54721 NATASHA UMRIGAR-MOLLA 03/15/2024 32097 110404215 YOGA $150.00 NATASHA UMRIGAR-MOLLA Total Check Amount: $150.00
V54722 US BANK XX0338 CITY MGR 03/15/2024 24704 110111143 CALCARDS CCLK 022224 $286.35 03/15/2024 24704 110111151 CALCARDS 022224 $259.01
03/15/2024 24704 110111161 CALCARDS CCLK 022224 $1,346.44 03/15/2024 24704 480515161 CALCARDS 022224 $136.70
03/15/2024 24704 902009100 CALCARDS 022224 $162.60
03/15/2024 24704 110111111 CALCARDS 022224 $841.14
03/15/2024 24704 110111143 CALCARDS 022224 $4,252.80
03/15/2024 24704 110515171 CALCARDS CCLK 022224 $247.81 US BANK XX0338 CITY MGR Total Check Amount: $7,532.85
V54723 US BANK XX0312 HR 03/15/2024 24776 110141481 CALCARDS 022224 $604.18 03/15/2024 24776 470141483 CALCARDS 022224 $104.37
US BANK XX0312 HR Total Check Amount: $708.55
V54726 US BANK XX0593 COMM SVC 03/15/2024 24777 110 CALCARD-022224 ($105.55) 03/15/2024 24777 110212111 CALCARD-RH-022224 $1,160.59
03/15/2024 24777 110212133 CALCARD-RH-022224 $449.00
03/15/2024 24777 110404154 CALCARD-AC-022224 $24.72
Mar 13, 2024 10 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54726 US BANK XX0593 COMM SVC 03/15/2024 24777 110404154 CALCARD-HE-022224 $12.93 03/15/2024 24777 110404217 CALCARD-MM-022224 $189.09
03/15/2024 24777 110404311 CALCARD-AR-022224 $850.00
03/15/2024 24777 110404311 CALCARD-JC-022224 $468.00
03/15/2024 24777 110404521 CALCARD-AM-022224 $445.48
03/15/2024 24777 110404154 CALCARD-AU-022224 $370.34
03/15/2024 24777 110404154 CALCARD-NA-022224 $350.47
03/15/2024 24777 110404211 CALCARD-NA-022224 $394.76
03/15/2024 24777 110404424 CALCARD-TV-022224 $56.02
03/15/2024 24777 110404521 CALCARD-FL-022224 $3,446.80
03/15/2024 24777 110404521 CALCARD-TT-022224 $3,402.42
03/15/2024 24777 110404541 CALCARD-KC-022224 $3,345.74
03/15/2024 24777 110404542 CALCARD-EF-022224 $2,202.30
03/15/2024 24777 110404215 CALCARD-AC-022224 $593.23
03/15/2024 24777 110404215 CALCARD-AU-022224 $330.46
03/15/2024 24777 110404215 CALCARD-DA-022224 $622.00
03/15/2024 24777 110404224 CALCARD-SS-022224 $579.50
03/15/2024 24777 110404311 CALCARD-HE-022224 $1,700.54
03/15/2024 24777 110404421 CALCARD-AR-022224 $71.86
03/15/2024 24777 110404421 CALCARD-KS-022224 $521.99
03/15/2024 24777 110404425 CALCARD-SS-022224 $444.48
03/15/2024 24777 110404521 CALCARD-NG-022224 $56.87
03/15/2024 24777 110404542 CALCARD-KH-022224 $183.46
03/15/2024 24777 110 CALCARD-EF-022224 $15.00
03/15/2024 24777 110212121 CALCARD-RH-022224 $800.00
03/15/2024 24777 110404211 CALCARD-BH-022224 $15.07
03/15/2024 24777 110404311 CALCARD-CE-022224 $56.13
03/15/2024 24777 110404311 CALCARD-KS-022224 $1,885.22
03/15/2024 24777 110404311 CALCARD-LT-022224 $69.99
03/15/2024 24777 110404426 CALCARD-BH-022224 $1,085.62
03/15/2024 24777 110404429 CALCARD-MM-022224 $731.17
03/15/2024 24777 110404541 CALCARD-KF-022224 $600.26
03/15/2024 24777 110404542 CALCARD-HH-022224 $638.95
03/15/2024 24777 110404542 CALCARD-KK-022224 $2,835.68
US BANK XX0593 COMM SVC Total Check Amount: $30,900.59
V54727 US BANK XX0502 COMM & MKTG 03/15/2024 24778 110111143 CALCARDS-0224AEM $9.68 03/15/2024 24778 110111151 CALCARDS-0224LP $14.00
Mar 13, 2024 11 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54727 US BANK XX0502 COMM & MKTG 03/15/2024 24778 110111153 CALCARDS-0224DF ($452.85) 03/15/2024 24778 110111152 CALCARDS-0224DF $728.63
03/15/2024 24778 110111152 CALCARDS-0224LP $779.28
US BANK XX0502 COMM & MKTG Total Check Amount: $1,078.74 V54728 US BANK XX0353 COMM DEV 03/15/2024 24779 110323212 CALCARDS 022224 $1,279.78 03/15/2024 24779 110323214 CALCARDS 022224 $4,486.78
03/15/2024 24779 110323231 CALCARDS 022224 $351.42
03/15/2024 24779 110323241 CALCARDS 022224 $100.70
03/15/2024 24779 110323243 CALCARDS 022224 $100.00
03/15/2024 24779 110515171 CALCARDS 022224 $98.45
US BANK XX0353 COMM DEV Total Check Amount: $6,417.13
V54729 US BANK XX0270 ADMIN SVCS 03/15/2024 24781 110141411 CALCARDS FIN 022224 $204.74 03/15/2024 24781 110 CALCARDS FIN 022224 $16.15
03/15/2024 24781 110141431 CALCARDS FIN 022224 $1,520.95 03/15/2024 24781 110141441 CALCARDS FIN 022224 $41.95
03/15/2024 24781 110222223 CALCARDS FIN 022224 $100.00
03/15/2024 24781 110404541 CALCARDS FIN 022224 $121.80
03/15/2024 24781 490515151 CALCARDS FIN 022224 $344.64
US BANK XX0270 ADMIN SVCS Total Check Amount: $2,350.23 V54730 US BANK XX0650 FIRE 03/15/2024 24782 110222211 CALCARDS 022224 $1,515.27 03/15/2024 24782 110222221 CALCARDS 022224 $3,424.10
03/15/2024 24782 174222222 CALCARDS 022224 $1,194.88
03/15/2024 24782 110 CALCARDS 022224 ($22.09)
03/15/2024 24782 110222231 CALCARDS 022224 $901.56
03/15/2024 24782 110222223 CALCARDS 022224 $168.58
US BANK XX0650 FIRE Total Check Amount: $7,182.30
V54731 US BANK XX0346 IT 03/15/2024 24783 460141474 CALCARDS IT 022224 $219.26 03/15/2024 24783 110222223 CALCARDS IT 022224 $29.98
03/15/2024 24783 110515125 CALCARDS IT 022224 $201.54
03/15/2024 24783 475141471 CALCARDS IT 022224 $4,468.66 03/15/2024 24783 110222211 CALCARDS IT 022224 $238.83
03/15/2024 24783 280323215 CALCARDS IT 022224 $25.00
03/15/2024 24783 865111143 CALCARDS IT 022224 $29.98
03/15/2024 24783 110111153 CALCARDS IT 022224 $6,081.31 US BANK XX0346 IT Total Check Amount: $11,294.56
V54733 US BANK XX0221 PW 03/15/2024 24784 430515123 CALCARDS 022224 $32.31 03/15/2024 24784 110515121 CALCARDS 022224 $78.63
Mar 13, 2024 12 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54733 US BANK XX0221 PW 03/15/2024 24784 110515141 CALCARDS 022224 $2,831.06 03/15/2024 24784 110515144 CALCARDS 022224 $151.16
03/15/2024 24784 110212121 CALCARDS 022224 $150.42
03/15/2024 24784 110515111 CALCARDS 022224 $408.97
03/15/2024 24784 480 CALCARDS 022224 ($30.27)
03/15/2024 24784 480515161 CALCARDS 022224 $5,181.82
03/15/2024 24784 360515145 CALCARDS 022224 $126.36
03/15/2024 24784 110222221 CALCARDS 022224 $7.03
03/15/2024 24784 110515125 CALCARDS 022224 $105.48
03/15/2024 24784 420515131 CALCARDS 022224 $208.54
03/15/2024 24784 490515151 CALCARDS 022224 $2,667.00
US BANK XX0221 PW Total Check Amount: $11,918.51
V54735 US BANK XX0544 POLICE 03/15/2024 24785 110212111 CAL CARDS 2-22-24 POLICE $9,676.78 03/15/2024 24785 110212141 CAL CARDS 2-22-24 POLICE $1,595.10 03/15/2024 24785 902009100 CAL CARDS 2-22-24 POLICE $440.69 03/15/2024 24785 110 CALCARDS PD 022224 ($42.94)
03/15/2024 24785 110212122 CAL CARDS 2-22-24 POLICE $2,478.93 03/15/2024 24785 110212131 CAL CARDS 2-22-24 POLICE $3,580.49 03/15/2024 24785 231212141 CAL CARDS 2-22-24 POLICE $2,017.33 03/15/2024 24785 480515161 CAL CARDS 2-22-24 POLICE $773.85 03/15/2024 24785 110212121 CAL CARDS 2-22-24 POLICE $3,593.68 03/15/2024 24785 110212132 CAL CARDS 2-22-24 POLICE $1,976.23 03/15/2024 24785 110212112 CAL CARDS 2-22-24 POLICE $11.12 03/15/2024 24785 110212133 CAL CARDS 2-22-24 POLICE $983.95 US BANK XX0544 POLICE Total Check Amount: $27,085.21
V54736 US BANK XX3401 PW- ADMIN 03/15/2024 24786 110515111 CALCARDS 022224 $229.16 03/15/2024 24786 110515171 CALCARDS 022224 $114.34
US BANK XX3401 PW- ADMIN Total Check Amount: $343.50
V54737 WAXIE SANITARY SUPPLY 03/15/2024 3332 490515151 JANITORIAL SUPPLIES $6,401.79 WAXIE SANITARY SUPPLY Total Check Amount: $6,401.79
V54738 WEST COAST ARBORISTS, INC. 03/15/2024 1556 110515142 TREE MNT 2/1-2/15 $5,758.14 03/15/2024 1556 110515142 TREE MNT PARK 2/1-15 $1,865.68 03/15/2024 1556 465515149 PALM PRUNING 1/30-2/8 $4,192.35 03/15/2024 1556 345515112 TREE MNT MD5 2/1-2/15 $5,957.55 WEST COAST ARBORISTS, INC. Total Check Amount: $17,773.72 V54739 WESTERN GOLF PROPERTIES, LLC 03/15/2024 29071 465000000 BIRCH HLLS S/TX FEB24 $2,675.03 03/15/2024 29071 465000000 BREA CREEK S/TX FEB24 $657.06 Mar 13, 2024 13 of 14 5:14:02 PM
City Disbursement Register
Between Mar 11, 2024 12:00 AM and Mar 15, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54739 WESTERN GOLF PROPERTIES, LLC 03/15/2024 29071 465515149 BIRCH HLLS MGMT FEB24 $151,210.43 03/15/2024 29071 465000000 BIRCH HLLS TIPS FEB24 $4,546.65 03/15/2024 29071 465515149 BREA CREEK MGMT FEB24 $62,222.23 03/15/2024 29071 465515149 BIRCH HLLS CGS FEB24 $14,237.35 03/15/2024 29071 465515149 BREA CREEK CGS FEB24 $3,660.91 WESTERN GOLF PROPERTIES, LLC Total Check Amount: $239,209.66 V54740 ASHLEY RENEE YOUNG 03/15/2024 30993 110212111 TRAINING EXPENSE $8.00 03/15/2024 30993 110212111 TRAINING MILEAGE $90.85
ASHLEY RENEE YOUNG Total Check Amount: $98.85
V54741 REBECCA YOUNT 03/15/2024 31473 110404215 SILVER SNEAKERS $90.00 REBECCA YOUNT Total Check Amount: $90.00
Voucher Subtotal $940,751.28
TOTAL $1,221,908.75
Mar 13, 2024 14 of 14 5:14:02 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194896 AEP SERVICES 03/22/2024 30268 110212131 K9 TRNG/KENNELING $550.00 AEP SERVICES Total Check Amount: $550.00
194897 ARDURRA GROUP, INC. 03/22/2024 29147 510707329 PROJ MGMT SVCS JAN24 $777.55 03/22/2024 29147 510707466 PROJ MGMT SVCS JAN24 $777.55 03/22/2024 29147 510707609 PROJ MGMT SVCS FEB24 $620.54 03/22/2024 29147 510707329 PROJ MGMT SVCS FEB24 $620.54 03/22/2024 29147 510707466 PROJ MGMT SVCS FEB24 $620.54 03/22/2024 29147 510707479 PROJ MGMT SVCS JAN24 $777.55 03/22/2024 29147 510707609 PROJ MGMT SVCS JAN24 $730.04 03/22/2024 29147 510707631 PROJ MGMT SVCS JAN24 $777.54 03/22/2024 29147 510707633 PROJ MGMT SVCS FEB24 $620.53 03/22/2024 29147 510707479 PROJ MGMT SVCS FEB24 $620.54 03/22/2024 29147 510707626 PROJ MGMT SVCS FEB24 $620.54 03/22/2024 29147 510707626 PROJ MGMT SVCS JAN24 $777.54 03/22/2024 29147 510707631 PROJ MGMT SVCS FEB24 $620.53 03/22/2024 29147 510707633 PROJ MGMT SVCS JAN24 $777.55 ARDURRA GROUP, INC. Total Check Amount: $9,739.08
194898 BEARINGS & DRIVES INC 03/22/2024 8461 480515161 FLANGE BEARING $114.44 03/22/2024 8461 480515161 BOLT FLANGE $41.25
BEARINGS & DRIVES INC Total Check Amount: $155.69
194899 EMERSON F. BRAN 03/22/2024 32427 110404542 LJ24 BOOGALOO #1 $3,750.00 EMERSON F. BRAN Total Check Amount: $3,750.00
194900 BREA EXPRESS CAR WASH 03/22/2024 32008 480515161 CARWASH FEB 2024 $168.00 BREA EXPRESS CAR WASH Total Check Amount: $168.00
194901 CALIFORNIA BUILDING OFFICIALS 03/22/2024 26696 110323241 2022 ABM FULL PROGRAM $695.00 03/22/2024 26696 110323241 2022 ENERGY SF STDS $70.00
CALIFORNIA BUILDING OFFICIALS Total Check Amount: $765.00 194902 CALVARY COMMUNITY CHURCH OF
BREA
03/22/2024 23255 110000000 TRUST ACCT ADJ ($0.02)
03/22/2024 23255 840000000 TRUST ACCT REFUND $151.00
03/22/2024 23255 84032323E TRUST ACCT ADJ $0.02
CALVARY COMMUNITY CHURCH OF BREA Total Check Amount: $151.00 194903 CITY OF CYPRESS 03/22/2024 32161 960000000 OCCMA GEN MTG MAR24 $3,086.77 CITY OF CYPRESS Total Check Amount: $3,086.77
194904 CITY OF LA HABRA HEIGHTS 03/22/2024 21056 420515131 2024 WTRCOST/ASSESMNT $11,688.07 CITY OF LA HABRA HEIGHTS Total Check Amount: $11,688.07 194905 CIVILTEC ENGINEERING INC. 03/22/2024 2581 510707479 PROF SVCS THRU 2/2/24 $36,649.69 CIVILTEC ENGINEERING INC. Total Check Amount: $36,649.69 194906 COMBINED SYSTEMS, INC. 03/22/2024 32812 110212134 FIREARMS EQPT $646.36 Mar 20, 2024 1 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194906 COMBINED SYSTEMS, INC. 03/22/2024 32812 110212134 SPECIAL DEPT EQPT $452.55 COMBINED SYSTEMS, INC. Total Check Amount: $1,098.91
194907 COUNTY OF ORANGE 03/22/2024 4799 110212122 PRKNG CITATIONS FEB24 $2,308.00 COUNTY OF ORANGE Total Check Amount: $2,308.00
194908 COUNTY OF ORANGE 03/22/2024 23089 510707633 FE23-0272 FEB 2024 $375.01 03/22/2024 23089 510707633 FE23-0272 JAN 2024 $119.06
COUNTY OF ORANGE Total Check Amount: $494.07
194909 CSUF-CAL STATE UNIVERSITY
FULLERTON
03/22/2024 22792 110141481 LIVESCAN JAN 2024 $374.00
CSUF-CAL STATE UNIVERSITY FULLERTON Total Check Amount: $374.00 194910 MEGAN LORRAINE DEBIN 03/22/2024 32817 110404541 MICA39 JUROR $450.00 MEGAN LORRAINE DEBIN Total Check Amount: $450.00
194911 DENNIS GRUBB & ASSOCIATES 03/22/2024 32461 110000000 PLAN CHECK SVCS FEB24 ($2,265.50) 03/22/2024 32461 84022223P PLAN CHECK SVCS FEB24 $13,100.50 DENNIS GRUBB & ASSOCIATES Total Check Amount: $10,835.00 194912 DEPARTMENT OF JUSTICE 03/22/2024 13406 110141481 FINGERPRNT APPS FEB24 $245.00 DEPARTMENT OF JUSTICE Total Check Amount: $245.00
194913 DOWNTOWN FORD SALES 03/22/2024 18138 480515161 2022 FORD INTERCEPTOR $42,721.92 DOWNTOWN FORD SALES Total Check Amount: $42,721.92
194914 SOUTHERN CALIFORNIA EDISON 03/22/2024 3343 341515112 ELECTRICITY FEBMAR24 $125.10 03/22/2024 3343 343515112 ELECTRICITY FEBMAR24 $260.53
03/22/2024 3343 345515112 ELECTRICITY FEBMAR24 $58.53
03/22/2024 3343 346515112 ELECTRICITY FEBMAR24 $132.34
03/22/2024 3343 361515148 ELECTRICITY FEBMAR24 $17.63
03/22/2024 3343 420515131 ELECTRICITY FEBMAR24 $3,935.72 03/22/2024 3343 110515143 ELECTRICITY FEBMAR24 $14.75
03/22/2024 3343 110515148 ELECTRICITY FEBMAR24 $71.92
03/22/2024 3343 430515123 ELECTRICITY FEBMAR24 $23.40
03/22/2024 3343 490515151 ELECTRICITY FEBMAR24 $32,704.07 03/22/2024 3343 110515121 ELECTRICITY FEBMAR24 $6,329.89 SOUTHERN CALIFORNIA EDISON Total Check Amount: $43,673.88 194915 EJ USA INC. 03/22/2024 31948 430515123 SEWER MANHOLES $5,709.38 EJ USA INC. Total Check Amount: $5,709.38
194916 EVAN'S GUN WORLD 03/22/2024 32333 110212131 RANGE FEES JAN 2024 $1,600.00 EVAN'S GUN WORLD Total Check Amount: $1,600.00
194917 FLAGSHIP DESIGN GROUP, INC. 03/22/2024 32818 110111161 CERTIFICATE FOLDERS $910.49 FLAGSHIP DESIGN GROUP, INC. Total Check Amount: $910.49 194918 FRONTIER COMMUNICATIONS 03/22/2024 26183 420515131 PHONE LINE 3/7-4/6 $58.82 FRONTIER COMMUNICATIONS Total Check Amount: $58.82
Mar 20, 2024 2 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194919 THE GAS COMPANY 03/22/2024 3749 420515131 GAS FEB 2024 $15.78 03/22/2024 3749 490515151 GAS FEB 2024 $7,323.93
THE GAS COMPANY Total Check Amount: $7,339.71
194920 GMS ELEVATOR SERVICES, INC. 03/22/2024 29109 110515125 MO.SVC:11 ELEV FEB24 $1,110.00 03/22/2024 29109 490515151 MO.SVC:11 ELEV FEB24 $1,345.00 03/22/2024 29109 110515125 MO.SVC:11 ELEV MAR24 $1,110.00 03/22/2024 29109 490515151 MO.SVC:11 ELEV MAR24 $1,345.00 GMS ELEVATOR SERVICES, INC. Total Check Amount: $4,910.00 194921 GOLDEN ELEMENTARY SCHOOL PTA 03/22/2024 27406 110 RENTAL DEPOSIT REFUND $500.00 03/22/2024 27406 110 THTR ACCT BAL REFUND $2,170.00
GOLDEN ELEMENTARY SCHOOL PTA Total Check Amount: $2,670.00 194922 CYNTHIA HAEBE 03/22/2024 31769 110212111 CRIME ANALYSS OCT-FEB $14,625.00 CYNTHIA HAEBE Total Check Amount: $14,625.00
194923 HERITAGE PLAZA 03/22/2024 29392 270323218 SENIOR SUBSIDY APR24 $254.00 HERITAGE PLAZA Total Check Amount: $254.00
194924 HF&H CONSULTANTS, LLC 03/22/2024 27542 440515122 SB1383 SVCS JAN 2024 $1,290.50 HF&H CONSULTANTS, LLC Total Check Amount: $1,290.50
194925 HOLLYDALE MOBILE ESTATES 03/22/2024 29393 270323218 SENIOR SUBSIDY APR24 $254.00 HOLLYDALE MOBILE ESTATES Total Check Amount: $254.00
194926 HORNE LLP DBA CA LIHWAP 03/22/2024 32432 440000000 REFUND-LIHWAP OVRPYMT $1.05 HORNE LLP DBA CA LIHWAP Total Check Amount: $1.05
194927 LAKE PARK BREA LP 03/22/2024 5289 270323218 SENIOR SUBSIDY APR24 $508.00 LAKE PARK BREA LP Total Check Amount: $508.00
194928 TATUM LANGDON 03/22/2024 32704 110404541 ARTGALLERY CONS SALES $103.75 TATUM LANGDON Total Check Amount: $103.75
194929 LINSCOTT, LAW & GREENSPAN
ENGINEERS
03/22/2024 29408 510707251 TFC ENGG SVCS JAN24 $2,405.00 03/22/2024 29408 110515171 TFC ENGG SVCS DEC23 $4,063.75 03/22/2024 29408 110515171 TFC ENGG SVCS JUL23 $15,140.50 03/22/2024 29408 110515171 TFC ENGG SVCS DEC22 $6,730.00 03/22/2024 29408 110515171 TFC ENGG SVCS JUN23 $14,730.50 03/22/2024 29408 110515171 TFC ENGG SVCS NOV23 $10,721.00 03/22/2024 29408 510707251 TFC ENGG SVCS AUG23 $740.00
03/22/2024 29408 110515171 TFC ENGG SVCS JAN24 $6,683.50 LINSCOTT, LAW & GREENSPAN ENGINEERS Total Check Amount: $61,214.25 194930 LUNA REECE CERAMICS, INC. 03/22/2024 32687 110404541 ARTGALLERY CONS SALES $37.80 LUNA REECE CERAMICS, INC. Total Check Amount: $37.80
194931 MONJARAS & WISMEYER GROUP INC. 03/22/2024 32179 110141481 PROFSVCS 8677 JAN/FEB $105.00 03/22/2024 32179 470141483 PROFSVCS 8473 JAN/FEB $1,400.00 Mar 20, 2024 3 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
MONJARAS & WISMEYER GROUP INC. Total Check Amount: $1,505.00 194932 NATIONAL BUSINESS FURNITURE 03/22/2024 29143 490515151 FIRE ADMIN FURNITURE $4,786.92 NATIONAL BUSINESS FURNITURE Total Check Amount: $4,786.92 194933 ORANGE COUNTY WINWATER WORKS 03/22/2024 28030 420515131 PLUMBING SUPPLIES $7,839.90 ORANGE COUNTY WINWATER WORKS Total Check Amount: $7,839.90 194934 ODP BUSINESS SOLUTIONS, LLC 03/22/2024 31709 110212111 OFFICE SUPPLIES $634.59 ODP BUSINESS SOLUTIONS, LLC Total Check Amount: $634.59 194935 ORANGE VILLA SENIOR APARTMENTS 03/22/2024 29394 270323218 SENIOR SUBSIDY APR24 $254.00 ORANGE VILLA SENIOR APARTMENTS Total Check Amount: $254.00 194936 PREMIUM RV INC. 03/22/2024 11981 480515161 WEATHER STRIP $35.69 PREMIUM RV INC. Total Check Amount: $35.69
194937 PUENTE HILLS FORD 03/22/2024 25742 480515161 HOSE $68.44 PUENTE HILLS FORD Total Check Amount: $68.44
194938 AMANDA ROWEN 03/22/2024 32816 110404541 TTD24 ARTIST IN RES $250.00 AMANDA ROWEN Total Check Amount: $250.00
194939 KRISTEN TAYLOR 03/22/2024 31077 110404541 ARTGALLERY CONS SALES $52.20 KRISTEN TAYLOR Total Check Amount: $52.20
194940 TRUEPOINT SOLUTIONS, LLC 03/22/2024 32694 110323241 ACCELA SUPPORT FEB24 $2,640.00 TRUEPOINT SOLUTIONS, LLC Total Check Amount: $2,640.00
194941 U.S. POSTAL SERVICE 03/22/2024 13260 110141441 24/25 PERMIT 8056 $320.00 U.S. POSTAL SERVICE Total Check Amount: $320.00
194942 ULTA BEAUTY 03/22/2024 32746 840000000 TRUST ACCOUNT REFUND $1,268.25 ULTA BEAUTY Total Check Amount: $1,268.25
194943 UNITED PARCEL SERVICE 03/22/2024 3174 110141441 SHIPPING CHGS FEB/MAR $65.15 03/22/2024 3174 110141441 SHIPPING CHGS NOV/DEC $75.61
UNITED PARCEL SERVICE Total Check Amount: $140.76
194944 REED VAN BRUNSCHOT 03/22/2024 32815 110404541 TTD24 ARTWORK INST $200.00 REED VAN BRUNSCHOT Total Check Amount: $200.00
194945 VERITIV OPERATING COMPANY 03/22/2024 26806 110141441 FUEL SURCHARGE 3/5 $8.08 VERITIV OPERATING COMPANY Total Check Amount: $8.08
194946 DR. ROBERT L. WILKINSON 03/22/2024 19024 110141481 HR MED SVCS FEB 2024 $170.00 DR. ROBERT L. WILKINSON Total Check Amount: $170.00
194947 XEROX CORPORATION 03/22/2024 3349 110141441 HISPD PRNTR/CPR FEB24 $951.64 03/22/2024 3349 110141441 VR280 PR MNT FEB 2024 $840.81 03/22/2024 3349 110141441 MAKEREADY MNT FEB24 $116.00
03/22/2024 3349 110141441 VR280STND FEB 2024 $478.41
03/22/2024 3349 110141441 BLACK CPR/PRNTR FEB24 $287.76 03/22/2024 3349 110141441 VR280 PR USAGE FEB24 $746.93
Mar 20, 2024 4 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
194947 XEROX CORPORATION 03/22/2024 3349 110141441 UDIRECTS MNT FEB 2024 $151.27 XEROX CORPORATION Total Check Amount: $3,572.82
194948 HANNAH YOKOO 03/22/2024 29328 110404541 ARTGALLERY CONS SALES $48.30 HANNAH YOKOO Total Check Amount: $48.30
194949 YORBA REGIONAL ANIMAL HOSPITAL 03/22/2024 18528 110212131 VET FEES KYLO 1/8/24 $21.94 03/22/2024 18528 110212131 VET FEES KYLO 3/7/24 $1,213.13 YORBA REGIONAL ANIMAL HOSPITAL Total Check Amount: $1,235.07 194950 ZEUS MEDIA 03/22/2024 32732 950000000 ILJAOC DOMAIN NAME $34.00 ZEUS MEDIA Total Check Amount: $34.00
Check Subtotal $295,454.85
V54742 ADAMSON POLICE PRODUCTS 03/22/2024 4023 110212131 SAFETY VEST $812.44 ADAMSON POLICE PRODUCTS Total Check Amount: $812.44
V54743 THE ADVANTAGE GROUP 03/22/2024 24539 110141481 FLEX ADMIN/PROC FEB24 $490.55 THE ADVANTAGE GROUP Total Check Amount: $490.55
V54744 ALLSTAR FIRE EQUIPMENT 03/22/2024 8353 110222221 BOOTS $189.55 03/22/2024 8353 110222221 HELMET SHIELD $626.82
ALLSTAR FIRE EQUIPMENT Total Check Amount: $816.37
V54745 ALTERNATIVE HOSE, INC. 03/22/2024 18488 480515161 CREDIT:INV #6044371 ($321.10) 03/22/2024 18488 480515161 HOSE $481.62
ALTERNATIVE HOSE, INC. Total Check Amount: $160.52
V54746 AZTECA SYSTEMS, LLC 03/22/2024 24556 110515111 MIGRATION DEMO-CWOL $562.50 03/22/2024 24556 110515111 MIGRATION SETUP-CWSSO $450.00 AZTECA SYSTEMS, LLC Total Check Amount: $1,012.50
V54747 BADGE FRAME, INC. 03/22/2024 24424 110 MAILBOX NAMEPLTS S/TX ($4.19) 03/22/2024 24424 110212111 MAILBOX NAMEPLATES $58.19
BADGE FRAME, INC. Total Check Amount: $54.00
V54748 CHRISTINE E BAIR 03/22/2024 8743 110212121 CAPE 2024 SEMINAR $187.00 CHRISTINE E BAIR Total Check Amount: $187.00
V54749 C. WELLS PIPELINE MATERIALS INC 03/22/2024 13055 420515131 PLUMBING SUPPLIES $3,940.63 C. WELLS PIPELINE MATERIALS INC Total Check Amount: $3,940.63 V54750 CHANDLER ASSET MANAGEMENT, INC. 03/22/2024 4375 930141424 INV MGMT SVCS FEB24 $5,758.86 03/22/2024 4375 875141424 INV MGMT SVCS FEB24 $42.58
03/22/2024 4375 902009100 INV MGMT SVCS FEB24 $402.91
CHANDLER ASSET MANAGEMENT, INC. Total Check Amount: $6,204.35 V54751 NANCY CHIU 03/22/2024 26344 110404541 ARTGALLERY CONS SALES $22.05 NANCY CHIU Total Check Amount: $22.05
V54752 COMLOCK SECURITY-GROUP 03/22/2024 13625 490515151 KEYS $71.23 COMLOCK SECURITY-GROUP Total Check Amount: $71.23
Mar 20, 2024 5 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54753 THE CONNECTION CORPORATION 03/22/2024 31669 110404523 COUNSELING SVCS FEB24 $3,780.00 THE CONNECTION CORPORATION Total Check Amount: $3,780.00 V54754 CORELOGIC 03/22/2024 25542 280323215 REAL EST LISTNG FEB24 $185.00 CORELOGIC Total Check Amount: $185.00
V54755 CORONA CLAY COMPANY 03/22/2024 3707 110515141 INFIELD MIX $706.88 CORONA CLAY COMPANY Total Check Amount: $706.88
V54756 CSG CONSULTANTS 03/22/2024 25540 110000000 PLAN CHECK SVCS FEB24 $1,498.75 03/22/2024 25540 84032324P PLAN CHECK SVCS FEB24 $13,195.00 CSG CONSULTANTS Total Check Amount: $14,693.75
V54757 DANIELS TIRE SERVICE 03/22/2024 3133 480515161 TIRES $620.14 DANIELS TIRE SERVICE Total Check Amount: $620.14
V54758 NATHAN A. DARNELL 03/22/2024 14017 110212111 COMMERCIAL VEH ENF $200.00 NATHAN A. DARNELL Total Check Amount: $200.00
V54759 AMANDA DIAZ DBA PANACHE 03/22/2024 27402 110404541 ARTGALLERY CONS SALES $304.50 AMANDA DIAZ DBA PANACHE Total Check Amount: $304.50
V54760 ELLEN E. SURREY 03/22/2024 32048 110404541 ARTGALLERY CONS SALES $140.13 ELLEN E. SURREY Total Check Amount: $140.13
V54761 ENTENMANN ROVIN COMPANY 03/22/2024 3457 110212111 BADGE REPAIRS $272.33 ENTENMANN ROVIN COMPANY Total Check Amount: $272.33
V54762 EQUIPMENT DIRECT INC 03/22/2024 4522 430515123 SAFETY GEAR $154.00 03/22/2024 4522 420515131 GLOVES $57.86
EQUIPMENT DIRECT INC Total Check Amount: $211.86
V54763 ERIN VAUGHAN ILLUSTRATION 03/22/2024 26610 110404541 ARTGALLERY CONS SALES $27.69 ERIN VAUGHAN ILLUSTRATION Total Check Amount: $27.69
V54764 FIBER AND GLOSS LLC 03/22/2024 29673 110404541 ARTGALLERY CONS SALES $34.05 FIBER AND GLOSS LLC Total Check Amount: $34.05
V54765 FUSCOE ENGINEERING, INC. 03/22/2024 18052 840141412 WQMP PLAN CHECK FEB24 $2,483.50 03/22/2024 18052 410515132 NPDES S/W SVCS FEB24 $5,176.00 03/22/2024 18052 840141412 WQMP PLAN CHEC FEB24 $1,295.00 FUSCOE ENGINEERING, INC. Total Check Amount: $8,954.50
V54766 GALLS/QUARTERMASTER 03/22/2024 16493 110212111 UNIFORM ACCESORY $22.17 03/22/2024 16493 110212111 UNIFORMS $189.15
03/22/2024 16493 110212111 NAME TAG $21.53
GALLS/QUARTERMASTER Total Check Amount: $232.85
V54767 DESTINY ANGEL GARCIA 03/22/2024 32045 110212111 ADV TFC COLLISION INV $64.00 DESTINY ANGEL GARCIA Total Check Amount: $64.00
V54768 DOMINIC JAMES GIORDANO 03/22/2024 32560 110404541 ARTGALLERY CONS SALES $58.85 DOMINIC JAMES GIORDANO Total Check Amount: $58.85
Mar 20, 2024 6 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54769 GRAFIX SYSTEMS 03/22/2024 28716 110222231 VEHICLE GRAPHICS $570.76 GRAFIX SYSTEMS Total Check Amount: $570.76
V54770 GRAINGER 03/22/2024 13634 110515141 PARKS BAY GAS CABINET $1,025.81 03/22/2024 13634 420515131 SPECIAL EQUIPMENT $479.25
GRAINGER Total Check Amount: $1,505.06
V54771 HAAKER EQUIPMENT CO. 03/22/2024 4297 480515161 VACTOR REPAIR $2,516.82 HAAKER EQUIPMENT CO. Total Check Amount: $2,516.82
V54772 CHRISTOPHER M HARVEY 03/22/2024 10364 110212111 TECHNOLOGY SUMMIT $49.00 CHRISTOPHER M HARVEY Total Check Amount: $49.00
V54773 ADAM C HAWLEY 03/22/2024 5028 110212111 TECHNOLOGY SUMMIT $49.00 ADAM C HAWLEY Total Check Amount: $49.00
V54774 KAYLEE RENEE HAWLEY 03/22/2024 32561 110404541 ARTGALLERY CONS SALES $46.29 KAYLEE RENEE HAWLEY Total Check Amount: $46.29
V54775 HI SIGN 03/22/2024 4693 110515125 SIGNAGE @ DT PS2 $140.08 HI SIGN Total Check Amount: $140.08
V54776 JOANNA HODSON 03/22/2024 17998 110212121 CAPE 2024 SEMINAR $187.00 JOANNA HODSON Total Check Amount: $187.00
V54777 INTERWEST CONSULTING GROUP, INC. 03/22/2024 28473 510707454 INSP SVCS AUG 2023 $4,218.75 03/22/2024 28473 510707454 INSP SVCS OCT 2023 $155.00
03/22/2024 28473 510707466 INSP SVCS AUG 2023 $4,218.75 03/22/2024 28473 510707466 INSP SVCS OCT 2023 $155.00
03/22/2024 28473 510707717 CM/INSP SVCS OCT23 $2,243.75 03/22/2024 28473 510707626 CIP MGMT SVCS OCT23 $195.00
INTERWEST CONSULTING GROUP, INC. Total Check Amount: $11,186.25 V54778 KELLY SPICERS STORES 03/22/2024 31267 110141441 PAPER $1,449.21 03/22/2024 31267 110141441 PAPER PRODUCTS $56.39
KELLY SPICERS STORES Total Check Amount: $1,505.60
V54779 KERNTEC INDUSTRIES, INC. 03/22/2024 17490 110222231 SOILGAS SURVEYRPT RVW $104.00 03/22/2024 17490 84022223P SOILGAS SURVEYRPT RVW $266.00 KERNTEC INDUSTRIES, INC. Total Check Amount: $370.00
V54780 RYAN JOSEPH KLUG 03/22/2024 29363 110212111 TECHNOLOGY SUMMIT $49.00 RYAN JOSEPH KLUG Total Check Amount: $49.00
V54781 KREUZER CONSULTING GROUP 03/22/2024 22072 510707327 ENGG SVCS FEB 2024 $11,694.50 03/22/2024 22072 510707476 DESIGN SVCS THRU 2/29 $628.00 KREUZER CONSULTING GROUP Total Check Amount: $12,322.50 V54782 LAKEMAN CHASSIS 03/22/2024 12885 480515161 TUBULAR SHOVEL RACK $204.48 LAKEMAN CHASSIS Total Check Amount: $204.48
V54783 MARION LEE 03/22/2024 29317 110404541 ARTGALLERY CONS SALES $147.55 Mar 20, 2024 7 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
MARION LEE Total Check Amount: $147.55
V54784 LIFE-ASSIST, INC. 03/22/2024 10530 174222222 PM SUPPLIES FS2 $3,089.60 03/22/2024 10530 174222222 PM SUPPLIES FS3 $338.12
03/22/2024 10530 174222222 PM SUPPLIES FS1 $57.93
LIFE-ASSIST, INC. Total Check Amount: $3,485.65
V54785 MARGARITO DAVID MENDEZ 03/22/2024 26196 110212111 TECHNOLOGY SUMMIT $49.00 MARGARITO DAVID MENDEZ Total Check Amount: $49.00
V54786 MESSINA AND ASSOCIATES 03/22/2024 25217 110212111 CONSULT JAN/FEB 2024 $6,250.00 MESSINA AND ASSOCIATES Total Check Amount: $6,250.00
V54787 MUNICIPAL WATER DISTRICT 03/22/2024 3784 420515131 WATER DELIVERY FEB24 $7,178.81 MUNICIPAL WATER DISTRICT Total Check Amount: $7,178.81
V54788 MUSCO SPORTS LIGHTING, LLC 03/22/2024 19179 110515144 ELECTRICAL SUPPLIES $1,090.50 MUSCO SPORTS LIGHTING, LLC Total Check Amount: $1,090.50 V54789 NIEVES LANDSCAPE, INC. 03/22/2024 31375 341515112 MD#1 LANDSCAPE MAR24 $1,467.36 03/22/2024 31375 346515112 MD#6 LANDSCAPE MAR24 $6,242.14 03/22/2024 31375 360515145 WC PARK LNDSCPE MAR24 $5,170.48 03/22/2024 31375 343515112 MD#3 LANDSCAPE MAR24 $2,487.24 03/22/2024 31375 110515141 PARKS MOWING MAR24 $10,543.18 03/22/2024 31375 110515143 MED/GREENBELTS MAR24 $12,971.57 03/22/2024 31375 347515112 MD#7 LANDSCAPE MAR24 $993.45 NIEVES LANDSCAPE, INC. Total Check Amount: $39,875.42
V54790 NORDIC FOX DESIGN CO., LLC 03/22/2024 28087 110404541 ARTGALLERY CONS SALES $38.29 NORDIC FOX DESIGN CO., LLC Total Check Amount: $38.29
V54791 PARSONS TRANSPORTATION GROUP 03/22/2024 25626 510707251 DUPL PYMT:2307A003#76 ($976.62) 03/22/2024 25626 510707251 57/LAMBERT THRU 12/29 $3,361.91 PARSONS TRANSPORTATION GROUP Total Check Amount: $2,385.29 V54792 PLUMBERS DEPOT INC. 03/22/2024 14542 430515123 CAMERA REPAIR $4,116.58 PLUMBERS DEPOT INC. Total Check Amount: $4,116.58
V54793 PLUMBING WHOLESALE OUTLET, INC. 03/22/2024 18392 490515151 RR PARTS $36.85 03/22/2024 18392 360515145 PLUMBING PARTS $99.10
PLUMBING WHOLESALE OUTLET, INC. Total Check Amount: $135.95 V54794 QUARTECH CORRECTIONS LLC 03/22/2024 29933 950000000 ILJAOC IP SUPPORT FEB $10,000.00 QUARTECH CORRECTIONS LLC Total Check Amount: $10,000.00 V54795 QUINN COMPANY 03/22/2024 12380 480515161 SEALS $397.89 03/22/2024 12380 480515161 CREDIT:PC810979490 ($203.91) QUINN COMPANY Total Check Amount: $193.98
V54796 RCS INVESTIGATIONS & CONSULTING
LLC
03/22/2024 22534 110212111 BCKGRND INVESTIGATION $1,750.00 RCS INVESTIGATIONS & CONSULTING LLC Total Check Amount: $1,750.00 Mar 20, 2024 8 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54797 ROLLINS, INC DBA ORKIN, LLC. 03/22/2024 30616 110515141 PEST CONTROL FEB 2024 $240.00 03/22/2024 30616 420515131 PEST CONTROL FEB 2024 $75.00 03/22/2024 30616 110515125 PEST CONTROL FEB 2024 $345.00 03/22/2024 30616 490515151 PEST CONTROL FEB 2024 $1,335.00 ROLLINS, INC DBA ORKIN, LLC. Total Check Amount: $1,995.00 V54798 RPW SERVICES, INC. 03/22/2024 3791 360515147 PEST CONTROL-WC PARK $180.00 RPW SERVICES, INC. Total Check Amount: $180.00
V54799 BEVERLY SALAS 03/22/2024 32814 110404541 ARTGALLERY CONS SALES $28.39 BEVERLY SALAS Total Check Amount: $28.39
V54800 SC FUELS 03/22/2024 16654 480515161 REG UNL ETH 3955.5GAL $16,411.79 SC FUELS Total Check Amount: $16,411.79
V54801 SITEONE LANDSCAPE SUPPLY, LLC 03/22/2024 25942 110515141 IRRIGATION SUPPLIES $2,422.75 SITEONE LANDSCAPE SUPPLY, LLC Total Check Amount: $2,422.75 V54802 SOUTHERN CALIFORNIA NEWS GROUP 03/22/2024 32570 840141412 LEGAL NOTICE FEB 2024 $341.54 SOUTHERN CALIFORNIA NEWS GROUP Total Check Amount: $341.54 V54803 STATE INDUSTRIAL PRODUCTS 03/22/2024 8572 490515151 CHEMICALS (FD) $814.87 STATE INDUSTRIAL PRODUCTS Total Check Amount: $814.87
V54804 STERICYCLE, INC. 03/22/2024 11925 110111161 DOC SHRED JAN/FEB24 $15.99 03/22/2024 11925 470141483 DOC SHRED JAN/FEB24 $15.99
03/22/2024 11925 110212122 DOC SHRED JAN/FEB24 $295.11
STERICYCLE, INC. Total Check Amount: $327.09
V54805 STOTZ EQUIPMENT 03/22/2024 24388 480515161 WIPER ASSEMBLY $123.26 STOTZ EQUIPMENT Total Check Amount: $123.26
V54806 TERRY'S TESTING, INC. 03/22/2024 9217 490515151 BACKFLOW TESTING CCC $395.00 03/22/2024 9217 110515143 BACKFLOW TESTING $2,145.00
03/22/2024 9217 490515151 BACKFLOW TESTING $580.00
03/22/2024 9217 110515141 BACKFLOW TESTING $1,650.00
TERRY'S TESTING, INC. Total Check Amount: $4,770.00
V54807 THOMSON REUTERS - WEST 03/22/2024 22020 110212121 CLR LAW ENF+ENT JUN23 $535.94 03/22/2024 22020 110212121 CLR LAW ENF+ENT SEP22 $535.94 03/22/2024 22020 110212121 CLR LAW ENF+ENT FEB24 $562.74 03/22/2024 22020 110212121 CLR LAW ENF+ENT OCT22 $535.94 THOMSON REUTERS - WEST Total Check Amount: $2,170.56
V54808 AJA TOKUGAWA 03/22/2024 22121 110212111 TECHNOLOGY SUMMIT $49.00 AJA TOKUGAWA Total Check Amount: $49.00
V54809 TROPICAL PLAZA NURSERY, INC 03/22/2024 2062 110515144 SPORTS PARK PLANTERS $6,800.66 03/22/2024 2062 345515112 CLEAN UP ENCLOSURE $968.00
TROPICAL PLAZA NURSERY, INC Total Check Amount: $7,768.66 Mar 20, 2024 9 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54810 TURBO DATA SYSTEMS, INC. 03/22/2024 1472 110212122 HHTPM LEASE FEB 2024 $312.48 TURBO DATA SYSTEMS, INC. Total Check Amount: $312.48
V54811 JORDAN TYSON 03/22/2024 27893 110404541 ARTGALLERY CONS SALES $298.90 JORDAN TYSON Total Check Amount: $298.90
V54812 UKG KRONOS SYSTEMS LLC 03/22/2024 22688 110222223 IVR TELESTAFF JAN24 $18.80 UKG KRONOS SYSTEMS LLC Total Check Amount: $18.80
V54813 UNDERGROUND SERVICE ALERT/SC 03/22/2024 4537 420515131 UGTICKETS SEWER JAN24 $629.50 03/22/2024 4537 420515131 DSB FEE 2/1/2024 $113.72
03/22/2024 4537 420515131 UGTICKETS WATER JAN24 $319.75 03/22/2024 4537 420515131 DSB WTRDIST 2/1/24 $56.86
UNDERGROUND SERVICE ALERT/SC Total Check Amount: $1,119.83 V54814 UNICORN CRAFTS 03/22/2024 27894 110404541 ARTGALLERY CONS SALES $96.24 UNICORN CRAFTS Total Check Amount: $96.24
V54815 UNITED ROTARY BRUSH CORPORATION 03/22/2024 16649 480515161 SWEEPER BROOMS $409.45 UNITED ROTARY BRUSH CORPORATION Total Check Amount: $409.45 V54816 VINTAGE CREEK SENIOR APARTMENTS
LP
03/22/2024 29395 270323218 SENIOR SUBSIDY APR24 $508.00 VINTAGE CREEK SENIOR APARTMENTS LP Total Check Amount: $508.00 V54817 VIRTUAL PROJECT MANAGER 03/22/2024 23508 510515171 CIP SW BCKUP/ST MAR24 $500.00 VIRTUAL PROJECT MANAGER Total Check Amount: $500.00
V54818 VORTEX 03/22/2024 15007 490515151 DOOR RPR-PIONEER HALL $987.80 VORTEX Total Check Amount: $987.80
V54819 WALTERS WHOLESALE ELECTRIC 03/22/2024 1667 490515151 ELECTRICAL PARTS $50.65 WALTERS WHOLESALE ELECTRIC Total Check Amount: $50.65
V54820 WAXIE SANITARY SUPPLY 03/22/2024 3332 490515151 JANITORIAL SUPPLIES $105.33 WAXIE SANITARY SUPPLY Total Check Amount: $105.33
V54821 WEST COAST SAND & GRAVEL, INC. 03/22/2024 11519 110515141 SAND $635.92 WEST COAST SAND & GRAVEL, INC. Total Check Amount: $635.92 V54822 WILLDAN ENGINEERING 03/22/2024 12445 110000000 INSP SVCS THRU 10/27 ($3,759.00) 03/22/2024 12445 110515171 INSP SVCS THRU 10/27 $3,060.00 03/22/2024 12445 110515171 INSP SVCS THRU 11/24 $1,972.00 03/22/2024 12445 510707631 INSP SVCS THRU 10/27 $204.00 03/22/2024 12445 110000000 INSP SVCS THRU 11/24 ($3,199.00) 03/22/2024 12445 510707631 INSP SVCS THRU 11/24 $136.00 03/22/2024 12445 510707960 INSP SVCS THRU 11/24 $136.00 03/22/2024 12445 84051517I INSP SVCS THRU 11/24 $40,803.00 03/22/2024 12445 84051517I INSP SVCS THRU 10/27 $51,971.00 WILLDAN ENGINEERING Total Check Amount: $91,324.00
V54823 WILLDAN FINANCIAL SERVICES 03/22/2024 23058 110141431 22/23 CONT DISCL STMT $1,650.00 Mar 20, 2024 10 of 11 9:12:50 PM
City Disbursement Register
Between Mar 18, 2024 12:00 AM and Mar 22, 2024 11:59 PM Check
#
Vendor Name Check
Date
Vendor
#
Budget Unit Description Amount
V54823 WILLDAN FINANCIAL SERVICES 03/22/2024 23058 420141431 22/23 CONT DISCL STMT $2,150.00 03/22/2024 23058 630141432 22/23 CONT DISCL STMT $5,989.00 WILLDAN FINANCIAL SERVICES Total Check Amount: $9,789.00 V54824 SARA L. WOODWARD 03/22/2024 26083 110212122 MILEAGE FEB 2024 $98.89 SARA L. WOODWARD Total Check Amount: $98.89
V54825 RACHEL E. MCCULLOUGH-ZAMORA 03/22/2024 29068 110404541 ARTGALLERY CONS SALES $22.40 RACHEL E. MCCULLOUGH-ZAMORA Total Check Amount: $22.40
Voucher Subtotal $295,337.63
TOTAL $590,792.48
Mar 20, 2024 11 of 11 9:12:50 PM