Brea City Council
November 19, 2024

City Council and Successor Agency
to the Brea Redevelopment
Agency Agenda
Closed Session - 5:15 p.m.

Study Session - 6:45 p.m.

General Session - 7:00 p.m.

Tuesday, November 19, 2024, 7:00 PM
1 Civic Center Circle
Brea, California 92821
Christine Marick, Mayor                                         Blair Stewart, Mayor Pro Tem Cecilia Hupp, Council Member     Marty Simonoff, Council Member     Steven Vargas, Council Member This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection.

Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.

Procedures for Addressing the Council
The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda.

The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. Please silence all cell phones and other electronic equipment while the Council is in session. Thank you.

Written comments may be submitted in advance of the meeting by emailing [email protected].

Written comments received by 3 p.m. on the day of the meeting will be provided to the Council, will be made available to the public at the meeting, and will be included in the official record of the meeting.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) Important Notice
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.

1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 5:15 P.M. 1A. Call to Order/Roll Call
1B. Public Comment
1C. Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8.

Property: Railroad Corridor Between Palm Street and Berry Channel City of Brea Negotiator: Public Works Director Michael Ho Negotiating Party: Union Pacific Railroad Company Under Negotiation:

Price and Terms of Payment
1D. Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b).

Title: City Manager

2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:45 P.M. 2A. Call to Order/Roll Call
2B. Public Comment
2C. Clarify Regular Meeting Topics
2D. Discussion of an Update to the Commission and Committee Member Attendance Policy 2E. Council Member Reports/Requests

3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M. 3A. Call to Order/Roll Call
3B. Pledge of Allegiance: Girl Scout Troop 8101
3C. Invocation: Pastor Vaughn Jarrett, The Way Christian Community Churches 3D. Presentation: OC Free Gun Locks Program
3E. Report - Prior Study Session
3F. Community Announcements
3G. Matters from the Audience
3H. Response to Public Inquiries

4. ADMINISTRATIVE ITEMS
This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
4A. Orange County Grand Jury E-Bike Report & Brea E-Bike Ordinance — 1. Waive full reading of and introduce Ordinance No. 1252, "An Ordinance of the City of Brea adopting electric mobility device regulations, amending the Brea City Code, and approving a CEQA exemption"

5. CONSENT CALENDAR
The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience." 5A. October 15, 2024 Regular City Council Meeting Minutes — 1. Approve.
5B. Completion of the Tracks at Brea Western Extension Parks Planning Project (RMC21013) — 1. Adopt a Resolution No. 2024-061 certifying the completion of the Tracks at Brea Western Extension Park Planning Project (RMC21013). There is no fiscal impact to the General Fund. 5C. Approve an Agreement with Forensic Nurse Specialist for Forensic Examinations — 1. Approve a three-year agreement with Forensic Nurse Specialist, Inc., for Forensic Examination and Evidence Collection Services for Sexual Assault Victims.  Funds for this agreement are incorporated into the adopted Police Department Budget for FY 23-24. 5D. Accept $73,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
— 1. Accept an Office of Traffic Safety Selective Traffic Enforcement Program (OTSSTEP) Grant Award which funds best practice strategies to be implemented to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors, in the amount of $73,000, for the one-year grant period which begins October 1, 2024 and ends September 30, 2025.  There is no fiscal impact to the General Fund. 5E. Resolution to Update the Commission and Committee Member Attendance Policy — 1.  Consider adoption of Resolution 2024-062 that would update the Commission and Committee Attendance Policy. There is no fiscal impact to the General Fund. 5F. Budget Adjustments to the City Operating and Capital Improvement Program Budgets for FY 2023-25
— 1. Adopt Resolutions No. 2024-063 and 2024-064 appropriating funds to adjust the Fiscal Year 2023-25 City Operating and Capital Improvement Program Budgets. 5G. Rejection of Bids for the Valencia Reservoir 10 MG Steel Water Tank Rehabilitation, CIP Project No. 7473
— 1. Reject all bids and direct City Clerk to return all Bid Bonds to bidders. 5H. Annual Development Impact Fee Report for Fiscal year Ending June 30, 2024 — 1. Receive and file report.
5I. September and October Outgoing Payment Log and October 11, 18, 25, and November 1 and 8 City Disbursement Registers
— 1. Receive and file.
5J. Monthly Report of Investments for the City of Brea for Period Ended October 31, 2024 — 1. Receive and file.
5K. Monthly Report of Investments for the City of Brea for Period Ended June 30, 2024 (Revised) — 1. Receive and file.

6. CITY/SUCCESSOR AGENCY - CONSENT
6A. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended June 30, 2024 (Revised)
— 1. Receive and file.
6B. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended October 31, 2024
— 1. Receive and file.

7. ADMINISTRATIVE ANNOUNCEMENTS
7A. City Manager
7B. City Attorney
7C. Council Requests

8. COUNCIL ANNOUNCEMENTS
8A. Council Announcements

9. ADJOURNMENT
9A. Meeting Adjournment
Date Posted: November 15, 2024
City of Brea
City Council Regular Meeting Communication
D. Discussion of an Update to the Commission and Committee Member Attendance Policy Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR
- 6:45 P.M. Item: 2D.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Staff recommends that the City Council take the following action:

Consider and adopt Resolution 2024-062 that would update the Commission and Committee Attendance Policy.

BACKGROUND/DISCUSSION
On February 20, 2018, the Brea City Council approved a policy regarding attendance for Commission and Committee Members. The purpose of the policy was to establish clear standards and limits on the number of absences permitted for each Commission and Committee Member within a fiscal year.

City staff now recommends updating the attendance policy to align it with each calendar year, instead of each fiscal year. This change would allow the attendance standards to synchronize with the City Council’s appointment cycle. Staff also recommends that the policy be adopted by resolution.

Historically, the City Council appoints Commission and Committee Members by January. By aligning the appointment period with the calendar year, the City Council can make their appointments at the start of their terms, ensuring a smoother transition and continuity in leadership. Additionally, the updated attendance policy time frame would provide greater cohesion for appointees who may assume their positions mid-year, due to any potential unexpected vacancies.

Therefore, City staff recommends that the City Council adopt Resolution 2024-062 to align the Commission and Committee Attendance Policy with each calendar year, rather than each fiscal year.

FISCAL IMPACT/SUMMARY
There is no fiscal impact to the General Fund by adopting Resolution 2024-062.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Joselyn Magaña, Management Analyst
Concurrence: Jason Killebrew, Deputy City Manager/Community Development Director Attachments
Commission & Committee Attendance Policy Resolution.pdf November 19, 2024
RESO. 2024-XX
1 RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA

ESTABLISHING AN ATTENDANCE POLICY FOR COMMISSION

AND COMMITTEE MEMBERS
A. RECITALS:
(i) It is the intent of the City Council in adopting this resolution to update the attendance policy for Commission and Committee members and establish the policy by resolution.
(ii) This attendance policy shall align with the Council’s appointment cycle to ensure a smoother transition in leadership, and will assist in accurately documenting record of Commission and Committee member attendance.

B. RESOLUTION:

NOW, THEREFORE, be it found, determined and resolved, by the City Council of the City of Brea as follows:
1) The City Council hereby establishes an attendance policy for Commission and Committee members, and members of the advisory body, which shall be based on the calendar year. The attendance policy will be discussed with new members as they are appointed to their positions.
2) Appointees shall not exceed the following limits of absences:
a. For those advisory bodies meeting on a bi-weekly schedule, three consecutive meetings or a total of five meetings in a calendar year; b. For those advisory bodies meeting on a monthly schedule, two consecutive meetings or a total of three meetings in a calendar year; November 19, 2024
RESO. 2024-XX
2 c. For those advisory bodies meeting on a quarterly schedule, two consecutive meetings or a total of three meetings in a calendar year; d. For those advisory bodies meeting on an as-needed basis, two consecutive meetings or a total of three meetings in fiscal year. 3) If the above limits are exceeded, the appointee shall be deemed to have vacated his/her office, with no further action of the City Council necessary to remove the appointee.
4) The City Council shall have the authority to grant exceptions to these policies in special circumstances.

APPROVED AND ADOPTED by the Council of the City of Brea, California, this 19th day of November 2024.
____________________________________
Christine Marick, Mayor
ATTEST: _________________________________
Lillian Harris-Neal, City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, California, do hereby certify that the foregoing resolution was adopted by the City Council of the City of Brea, California, at its regular meeting held on the 19th day of November 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:

DATED: November 19, 2024
November 19, 2024
RESO. 2024-XX
3 _________________________________
Lillian Harris-Neal, City Clerk
ORDINANCE NO. __

AN ORDINANCE OF THE CITY OF BREA ADOPTING ELECTRIC

MOBILITY DEVICE REGULATIONS, AMENDING THE BREA CITY

CODE, AND APPROVING A CEQA EXEMPTION
THE CITY COUNCIL OF THE CITY OF BREA DOES ORDAIN AS FOLLOWS:

A. RECITALS.
(i) The use of electric mobility devices (including electric bicycles, motorized scooters, and motorized skateboards) has substantially grown in popularity, both as a form of recreation and as an alternative means of travel. (ii) Electric mobility devices are often operated in areas used by pedestrians, and bicyclists.
(iii) As a result of the growing popularity of electric mobility devices, the City Council has determined that it is necessary to establish electric mobility device regulations to protect the health, safety, and welfare of Brea residents, businesses, and visitors.

B. ORDINANCE.

SECTION 1. The facts set forth in the Recitals, Part A of this Ordinance, are true and correct.

SECTION 2. Title 10 (Vehicles and Traffic) of Part I (Municipal Code) of the Brea City Code is amended by adding a new Chapter 10.46 to read as follows:
“CHAPTER 10.46: ELECTRIC MOBILITY DEVICES
Section:

10.46.010 Purpose

10.46.020 Definitions

10.46.030 Operation of Electric Mobility Devices

10.46.040 Enforcement

10.46.050 Exemptions
§ 10.46.010 PURPOSE.

The purpose of this chapter is to protect the health, safety, and welfare of Brea residents, businesses, and visitors by regulating the operation of electric mobility devices.

The City supports the usage of electric mobility devices as an alternative mode of transportation, but recognizes that increased usage has created safety concerns among operator interactions with other pedestrians and bicyclists, warranting a higher level of regulation.
§ 10.46.020 DEFINITIONS.

A. "Electric mobility device" includes the following, each as defined in the California Vehicle Code, as it may be amended from time to time:

1. "Electric bicycle" as defined in California Vehicle Code Section 312.5, and shall also be known and is sometimes referred to herein as “e-bike.”

2. "Electric personal assistive mobility device" as defined in California Vehicle Code Section 313.

3. "Electrically motorized board" as defined in California Vehicle Code Section 313.5.

4. "Motorized scooter" as defined in California Vehicle Code Section 407.5.

5. “Pocket bike” as defined in California Vehicle Code Section 473(a).

B. “Operator" means a person who owns, operates, and/or controls an electric mobility device.

C. "Public area" means any outdoor area that is open to the public, whether publicly or privately owned.

D. "Vehicle" has the same meaning as in California Vehicle Code Section 670.

E. "Bicycle" as defined in California Vehicle Code Section 231 (which expressly includes e-bikes).

F. Electric bicycle classifications and restrictions (see California Vehicle Code Section 312.5).

1. “Electric bicycle" is a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts.

2. “Class one electric bicycle," or "low-speed pedal-assisted electric bicycle," is a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour.

3. "Class two electric bicycle," or "low-speed throttle-assisted electric bicycle," is a bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour.

4. "Class three electric bicycle," or "speed pedal-assisted electric bicycle," is a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour and is equipped with a speedometer.
§ 10.46.030 OPERATION OF ELECTRIC MOBILITY DEVICES.

A. Operation of Electric Mobility Devices Where Prohibited. No person shall operate or ride or operate an electric mobility device in public areas where this Code, including Section 12.00.150, or any other law prohibits such operation of such device.

Nothing herein shall be deemed to prohibit operation of any e-bike upon any bicycle path or bicycle trail.

B. No Operating or Riding Electric Mobility Devices on Sidewalks and Public Facilities. No person shall operate or ride an electric mobility device: (i) upon any sidewalk; (ii), in any public drainage facility, culvert, ditch, or channel; (iii) outside of any roadway or other paved public area; (iv) in or upon any public athletic field, athletic/sports court, or gymnasium in the City; or (v) over any equestrian trail, or hiking or recreational trail.

C. Duty to Operate Electric Mobility Devices with Due Care and Reduced Speed.

1. The operator of an electric mobility device shall exercise all due care and shall reduce the speed of the device, obey all traffic control devices, and take all other actions relating to the operation of the device as necessary to protect the safety of the operator, passengers, and any persons or other vehicles or devices in the vicinity. In no case shall an operator operate an electric mobility device faster than 27 miles per hour in any public area.

2. No person shall ride a bicycle, e-bike, moped, motorized scooter, or any other electric mobility device, in an unsafe manner in any public area. “Unsafe manner” means and includes operating a device in any manner whatsoever that displays a willful or wanton disregard for the safety of other persons or property.

3. No person shall transport a passenger on an electric mobility device designed for a single person.

4. No person operating an electric mobility device shall cling or attach to any moving vehicle, or other moving motorized or non-motorized wheeled device.

5. Electric mobility device operators who are under the age of 16 shall not ride "double" or "tandem," or otherwise transport any other person, regardless of the device's capacity or ability to do so.

D. Electric mobility device operators shall allow the inspection of such device while in any public area, upon request by any police officer to determine if the rider is legally allowed to operate the device, and/or when an officer has a reasonable suspicion that the device has been unlawfully modified, or otherwise as authorized by law. § 10.46.040 ENFORCEMENT.

A. This chapter does not prohibit any officer, in their discretion, from issuing a citation whereby the violator promises to appear in court for any violation of this Chapter or the California Vehicle Code. In the event an observed violation is not a violation of the California Vehicle Code, but is a violation of this Chapter, an administrative citation may be issued pursuant to Chapter 1.04 of this Code. The amount of administrative fines imposed for violations of this Chapter are as follows:

1. First offense - $125

2. Second offense within 12 months - $250

3. Third and subsequent offenses within 12 months - $500 B. In the event the operator of the electric mobility device is a juvenile, officers will make every effort to contact the parent(s) or responsible guardian(s) of the operator and advise them of the nature of the violation. This shall occur at the time of the stop or as soon as practical.

C. In lieu of a fine or administrative citation as authorized by this Chapter, and in lieu of filing charges in any court having jurisdiction over a violation, the Police Chief or designee may allow a juvenile violator and parents of the juvenile violator to complete a Police Department diversion safety program, if available, at their expense, as assigned by the Police Department designee.

D. Each parent or legal guardian having custody and control of a minor who is issued an administrative citation for violation of this Chapter shall be jointly and severally liable with such minor for payment of the administrative fine. § 10.46.050 EXEMPTIONS.

A. Public Agency Personnel. Notwithstanding any other provision of this Chapter or any other section of this Code, City personnel may operate electric mobility devices or other vehicles at any place in the City to perform their duties.

B. Disability. This Chapter does not apply to or otherwise restrict persons with mobility disabilities utilizing a wheelchair or other power-driven mobility device in accordance with the Americans with Disabilities Act (42 U.S.C. Section 12101, et seq.) and Section 36.311 of Title 28 of the Code of Federal Regulations.” SECTION 3. CEQA. The City Council finds and determines that there is no possibility that the adoption of this Ordinance will have a significant effect on the environment. Accordingly, this Ordinance is not subject to the requirements of the California Environmental Quality Act (“CEQA”) pursuant to Section 15061(b)(3) of the CEQA Guidelines.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, or by any preemptive legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance, and each and every section, subsection, sentence, clause, or phrase not deemed or declared invalid or unconstitutional without regard to whether any portion of the Ordinance would be subsequently deemed or declared invalid or unconstitutional.

SECTION 5. CERTIFICATION. The City Clerk shall certify to the adoption of this Ordinance.

APPROVED AND ADOPTED this ________ day of ______________, 2024. _____________________________
Mayor
ATTEST: _____________________________
City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Brea, held on the ___ day of _______________, 2024, and was finally passed at a regular meeting of the City Council of the City of Brea on the _____ day of _______________, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:

Dated: _____________________
_____________________________
City Clerk
City of Brea
City Council Regular Meeting Communication
A. October 15, 2024 Regular City Council Meeting Minutes Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5A.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Approve.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Alexander Sung, City Clerk Specialist
Concurrence: Lillian Harris-Neal, City Clerk
Attachments
10-15-2024 - Draft Minutes.pdf
** The following document is a draft of the minutes and the not the official approved minutes ** Minutes for the City Council Regular Meeting
1 Civic Center Circle, Brea, California 92821
October 15, 2024
Roll Call: (The following members were in attendance)
Christine Marick, Mayor
Blair Stewart, Mayor Pro Tem
Marty Simonoff, Council Member
Steve Vargas, Council Member

1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:15 P.M. 1A. Call to Order/Roll Call
Mayor Marick called the Closed Session to order at 6:15 p.m. All members were present, with Council Member Hupp absent. 1B. Public CommentNone.
1C. Conference with Legal Counsel Pursuant to Government Code Section §54956.9(d)(1)-Existing Litigation. Name of Case: Mark Busch v.

City of Brea (Case No. 30-2024-01377628-CU-OE-NJC)-
1D. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(4) - Anticipated Litigation. Initiation of Litigation: 1 potential case.-
Mayor Marick adjourned the Closed Session at 7:00 p.m.

2. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M. 2A. Call to Order/Roll Call
Mayor Marick called the meeting to order at 7:03 p.m. All members were present with Council Member Hupp absent. 2B. Pledge of AllegianceBoy Scout Troop 707 led the Pledge of Allegiance. 2C. InvocationPastor Eric Clausen, Christ Lutheran Church, led the Invocation. 2D. Community Announcements
Council Member Vargas announced the Brea Gallery's Annual Made in California Juried Exhibition is now open for submissions. He stated the Brea Art Gallery would like to invite all artists in California, regardless of medium, to enter and participate in this exhibit with an opportunity to win cash prizes, and directed those interested to the City website for more information.

Mayor Pro Tem Stewart announced the City of Brea will be hosting its Veterans Day Ceremony on Monday, November 11 at 10:00 a.m. at the Brea Veterans Memorial located at the Brea Civic and Cultural Center. He invited residents to join the Brea community in paying tribute to all military heroes, past and present, and indicated that more information can be found on the City website.

Council Member Simonoff encouraged residents to participate in the Great ShakeOut on Thursday, October 17 at 10:17 a.m., where millions of people worldwide will participate in earthquake drills at work, school, or home to practice earthquake safety. He noted the Civic Center will be participating, and an AlertOC test will be conducted at the same time. He directed the community to the City website for more information. 2E. Matters from the Audience
Bianca Stilponi, La Habra resident, voiced her concern about Brea Police Department's patrol conduct and policies.

Sean Thomas expressed concern regarding fire dangers, heli-hydrants, and inquired as to the City's involvement with SOLAR (San Bernardino, Orange, Los Angeles, and Riverside County Mutual Aid Partnership). In addition, he asked about the City's mutual aid partnership with neighboring cities regarding fire response.

Bev Perry spoke regarding political action committees, finances and misleading campaign information.

Glenn Parker expressed concerns over misinformation from campaigns, provided clarification regarding the Integrated Crime Center, discussed the City of Brea's current involvement with SOLAR, and the proposed Tonner Canyon landfill access route.

Denise Eby, City Treasurer, asked the community to support her candidacy in the 2024 General Municipal Election.

Bill Klovstad asked the community to support his candidacy in the 2024 General Municipal Election.

Matthew Harden spoke in opposition to Brea Olinda Unified School District's Ballot Measure H.

Deena Miller, Brea Olinda Unified School District Board Member, spoke in support of Ballot Measure H.

Carrie Flanders spoke in support of Brea Olinda Unified School District's Ballot Measure H.

Glenn Vodhanel spoke in opposition to Brea Olinda Unified School District's Ballot Measure H.

Joseph Covey, read into the record a statement by Dwight Manley, expressing support for Brea Olinda Unified School District's Ballot Measure H.

Tom Donini asked the community to support his candidacy in the 2024 General Municipal Election. 2F. Response to Public Inquiries
Mayor Pro Tem Stewart and Council Member Vargas responded to public inquires.

3. CONSENT CALENDAR
Motion was made by Council Member Simonoff and seconded by Mayor Pro Tem Stewart to approve Consent Calendar Items No. 3A. - 3G.

Motion passed 4-0-0-1 (Ayes: Marick, Stewart, Simonoff, Vargas, Absent: Hupp). 3A. September 17, 2024 Regular City Council Meeting Minutes The City Council approved the September 17, 2024 Regular City Council Meeting Minutes as written. 3B. Annual Mills Act Compliance Report
The City Council received and filed the Annual Mills Act Compliance Report. 3C. Adoption of Local Hazard Mitigation Plan
The City Council adopted Resolution No. 2024-060 approving the Local Hazard Mitigation Plan. 3D. Concrete Maintenance Agreement For Removal and Replacement of Sidewalks, Curbs and Gutters throughout the City The City Council awarded contract to CT&T Concrete Paving, Inc., in the amount of $180,000 for a period of one (1) year; and authorized the City Manager to approve up to four (4) additional one (1) year extensions in the amount of $180,000. 3E. Accept a $76,870 U.S. Department of Energy – Energy Efficiency and Conservation Block Grant Program Equipment Rebate Voucher The City Council accepted a U.S. Department of Energy (DOE) - Energy Efficiency and Conservation Block Grant (EECBG) Program Equipment Rebate Voucher, which funds the purchase of energy-efficient equipment for $76,870, for the two-year grant period from June 25, 2024, through June 25, 2026, with an option to request a no-cost extension. 3F. August and September Outgoing Payment Logs and September 13, 20, 27 and October 4 City Disbursement Registers The City Council received and filed August and September Outgoing Payment Logs and September 13, 20, 27 and October 4 City Disbursement Registers.
3G. Monthly Report of Investments for the City of Brea for Period Ended September 30, 2024 The City Council received and filed Monthly Report of Investments for the City of Brea for Period Ended September 30, 2024.

4. CITY/SUCCESSOR AGENCY - CONSENT
Motion was made by Council Member Vargas and Seconded by Council Member Simonoff to approve City/Successor Agency Consent Calendar Item 4A. Motion passed 4-0-0-1 (Ayes: Marick, Stewart, Simonoff, Vargas, Absent: Hupp). 4A. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended September 30, 2024 The City Council, as the Successor Agency, received and filed Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended September 30, 2024.

5. BREA ARTS CORPORATION - CONSENT
5A. Brea Arts Corporation Annual Report for Fiscal Year 2023-24 Motion was made by Council Member Vargas and seconded by Mayor Pro Tem Stewart to approve Brea Arts Corporation Consent Calendar Item 5A. Motion passed 4-0-0-1 (Ayes: Marick, Stewart, Simonoff, Vargas, Absent: Hupp).

Community Services Director Hernandez answered Council questions regarding Brea Arts Corporation funding and filing.

The City Council, as the Brea Arts Corporation, received and filed the Brea Arts Corporation Annual Report for Fiscal Year 2023-24.

6. ADMINISTRATIVE ANNOUNCEMENTS
6A. City ManagerNone.
6B. City AttorneyNone.
6C. Council RequestsNone.

7. COUNCIL ANNOUNCEMENTS
7A. Council Announcements
Council Member Vargas invited the community to participate the Brea Historical Society's commemoration of "The Big Game", celebrating the 100th anniversary of Babe Ruth and Walter Johnson playing baseball in Brea, on October 26 from 8:00 a.m. to 2:00 p.m. at the Brea Sports Park.

8. ADJOURNMENT
8A. Meeting AdjournmentMayor Marick adjourned the General Session at 8:00 p.m.

City of Brea
City Council Regular Meeting Communication
B. Completion of the Tracks at Brea Western Extension Parks Planning Project (RMC21013) Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5B.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Adopt a resolution certifying the completion of the Tracks at Brea Western Extension Park Planning Project (RMC21013).

BACKGROUND/DISCUSSION
Under Proposition 68, administered by the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC), funds were made available to provide assistance with City improvement projects throughout Southern California. To meet a City Council goal to continue to apply for grants for The Tracks Western Extension Project, staff submitted a grant application to RMC. The $225,000 grant application request was to focus on the project's earlier stages, including community engagement and concept development for the Tracks at Brea segment between Berry Street and the Brea Creek Flood Control Channel.

In October of 2021,  RMC notified the City of Brea that it was awarded the $225,000 grant with no match requirement and a performance period lasting until March 30, 2025. At the November 16, 2021, City Council meeting, Council authorized the City Manager to execute an agreement with RMC for $225,000 for The Tracks at Brea Western Extension Project.

On October 26, 2022, City staff requested a proposal (RFP) for a project scope of community engagement, concept development, and permitting research. Only one firm submitted a proposal, Mark Thomas & Company, Inc. (Mark Thomas).  At the December 16, 2022, City Council meeting, Mark Thomas was awarded the contract for professional design services. As part of the project's public outreach component, the consultant distributed a public workshop announcement mailer and conducted a stakeholder advisory meeting, a public outreach event, and two public workshops. The public outreach event took place at the 2023 Brea Fest, with public feedback identifying the desire to incorporate more shaded picnic areas and convenience amenities and include artwork and interpretive areas into the design. The initial draft concept was presented at the first public workshop at the Brea Community Center (BCC) held on October 5, 2023, and feedback was solicited through comment cards.

This feedback from the community was incorporated into the draft concept. It was further refined at the second public workshop held at the BCC on November 16, 2023. The draft concept plan, including additional community feedback, was then presented at the November 30, 2023, Parks Recreation and Human Services (PRHS) Commission meeting, where the item was supported and recommended to the City Council for consideration. The concept plan package included a preliminary site plan, grading and drainage plan, utility plan, landscape/irrigation plan, illustrative cross-sections, and a visual simulation. Following the PRHS Commission meeting, minor adjustments were made to the concept plan, and the final concept plan and due diligence memorandum were provided to City Staff. The final concept plans were taken to City Council on February 20, 2024, received, and filed.

As part of the closeout process for this grant-funded project, a resolution must be submitted to the RMC. These forms and the adoption of a resolution signifying project completion will enable the RMC to release the final retention payment to the City of Brea for the final project closeout.

FISCAL IMPACT/SUMMARY
The RMC grant funds awarded to the City of Brea were utilized for community engagement and concept development for the Tracks at Brea segment between Berry Street and the Brea Creek Flood Control Channel. The community feedback received at various outreach events was incorporated into the final concept plan, which will ultimately be utilized to aid the final design of this segment of the Tracks at Brea after the land area is acquired by the City of Brea. There was no matching requirement for the grant funds, so there was no impact on the general fund. Adopting the attached resolution will certify that the project has been completed and allow RMC to release the final retention payment to the city.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by:  Wade Whitman, Management Analyst
Concurrence:  Ryan Chapman, P.E., City Engineer and Michael Ho, P.E., Director of Public Works Attachments
Attachment A - Resolution.pdf
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA TO

CERTIFY COMPLETION OF THE TRACKS AT BREA WESTERN

EXTENSION PARK PLANNING PROJECT
A. RECITALS:
(i) On November 16, 2021 the City Council authorized Agreement Number 3825-RMC21013 with the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC) in the amount of $225,000 for the Tracks at Brea Western Extension Parks Planning Project (RMC21013).
(ii) On February 20, 2024 the City Council received and filed the Tracks at Brea Western Extension Parks Planning Project Due Diligence Memorandum and Concept Plan (RMC21013).
(iii) The City Council desires to accept and certify the Tracks at Brea Western Extension Park Planning Project (RMC21013) as complete.

B. RESOLUTION:

NOW, THEREFORE, be it found, determined and resolved by the City Council of the City of Brea as follows:

1. All facts set forth in the Recitals are true and correct.

2. The City of Brea finds that this action is consistent with the purposes and objectives of the City to continue development of the Tracks at Brea Trail.

3. The City of Brea approves and certifies completion of the Tracks at Brea Western Extension Park Planning Project (RMC21013).

APPROVED AND ADOPTED this 19th day of November 2024.
______________________________
Mayor
ATTEST: ___________________________
City Clerk

I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Brea, held on the 19th day of November 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

DATED: ____________ ____

______________________________
City Clerk
City of Brea
City Council Regular Meeting Communication
C. Approve an Agreement with Forensic Nurse Specialist for Forensic Examinations Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5C.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Approve a three-year agreement with Forensic Nurse Specialist, Inc., for Forensic Examination and Evidence Collection Services for Sexual Assault Victims.

BACKGROUND/DISCUSSION
For a number of years, the Police Department has worked with Forensic Nurse Specialist, Inc., to provide forensic examination and evidence collection services for sexual assault victims. We entered into a contract with Forensic Nurse Specialist on October 1, 2022, to provide these services. The agreement expired on September 30, 2024, and we now seek to enter into a new agreement for the same services. This is a very specialized set of services and Forensic Nurse Specialist is the only provider of these services in Orange County.

The agreement we seek to enter in is a three-year agreement not to exceed $25,000 per year with the option of two (1) one-year extensions.

COMMISSION/COMMITTEE RECOMMENDATION
This Staff Report was reviewed by the Finance Committee at their November 12, 2024, meeting and recommended for approval.

FISCAL IMPACT/SUMMARY
The Police Department budgets approximately $9,200 towards these services in account number 110-21-2121- 4245. Each exam costs approximately $1,500 and the Police Department receives state reimbursement of $1,127 per exam.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Rebecca Hart, Management Analyst
Concurrence: Adam Hawley, Chief of Police
Attachments
Brea Contract - FNS Signed 10.21.24.pdf

City of Brea
City Council Regular Meeting Communication
D. Accept $73,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5D.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Accept an Office of Traffic Safety Selective Traffic Enforcement Program (OTSSTEP) Grant Award which funds best practice strategies to be implemented to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors, in the amount of $73,000, for the one-year grant period which begins October 1, 2024 and ends September 30, 2025.

BACKGROUND/DISCUSSION
The Police Department has once again secured the Office of Traffic Safety STEP Grant that funds various traffic safety-related training, operations and education campaigns including: Driving Under the Influence (DUI) enforcement-related training opportunities including Standardized Field Sobriety Test (SFST), Advanced Roadside Impaired Driving Enforcement (ARIDE), and Drug Recognition Expert (DRE) and DRE Re-certification, two DUI/Driver License (DL) checkpoints, and DUI Saturation, Traffic Enforcement, Distracted Driving, Motorcycle Safety, and Pedestrian/Bicycle Safety operations, and Community Traffic Safety and Know Your Limit educational campaigns.

The grant funds the above for Federal Fiscal Year 2024-25. Under the terms of the grant, the Brea Police Department aims to improve overall traffic safety in the Brea Community. In addition, grant funds will improve the Department’s effectiveness by training police personnel in the area of DUI detection, funding a variety of highly visible traffic safety-related operations, and coordinating relevant educational campaigns. Through these endeavors, the Brea Police Department aims to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors.

COMMISSION/COMMITTEE RECOMMENDATION
This Staff Report was reviewed by the Finance Committee during their November 12, 2024, meeting and recommended for approval.

FISCAL IMPACT/SUMMARY
There is no General Fund impact with this request as all costs will be reimbursed through the OTSSTEP Grant Program. Any grant revenues received, or expenditures incurred, will be programmed in the FY 2023-25 Operating Budget.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Rebecca Hart, Management Analyst I
Concurrence: Adam Hawley, Chief of Police
Attachments
Brea- Tentative Draft Grant Agreement- PT25001.pdf
10/8/2024 12:20:57 PM Page 1 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT25001

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Brea From:

To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Brea Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $73,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Anthony Nguyen
Traffic Corporal
[email protected]
(714) 990-7640
1 Civic Center Circle
Brea, CA 92821
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Adam Hawley
Chief of Police
[email protected]
(714) 990-7633
1 Civic Center Circle
Brea, CA 92821
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Monica Lo
Financial Services Manager
[email protected]
(714) 990-7683
1 Civic Center Circle
Brea, CA 92821
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
10/8/2024 12:20:57 PM Page 2 of 17

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
402PT-25.1 20.600 0521-0890-101 2023 12/23 BA/23 $7,751.00 164AL-25.1 20.608 0521-0890-101 2023 12/23 BA/23 $7,966.00 402PT-25 20.600 0521-0890-101 2024 22/24 BA/24 $28,249.00 164AL-25 20.608 0521-0890-101 2024 22/24 BA/24 $29,034.00

AGREEMENT
TOTAL $73,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$73,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $73,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

PU9SHMKA84D6
1 Civic Center Circle
Brea
92821-5792
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10/8/2024 12:20:57 PM Page 3 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT25001

1. PROBLEM STATEMENT
The City of Brea provides police services to a population of approximately 45,000 at night and during the daytime can increase to upwards of 120,000 due to the various shopping centers and a vibrant industrial base. The business complexes in Brea consist of several restaurants and bars in Brea's Downtown business complex center (Brea Boulevard& Imperial Highway).

The highest concentration of DUI arrests and DUI related traffic crashes occur in the vicinity of Brea Boulevard and Imperial Highway. The commercial establishments also contribute to the additional nighttime roadway traffic and contribute to the DUI arrests and traffic crashes within the City of Brea. Within the last year in the City of Brea (January 2023 to January 2024) there have been a total of 47 DUI traffic related crashes. Of those 47 crashes, there were 16 injury crashes and of those 47 crashes, 8 were within the immediate area of Brea Blvd/Imperial Hwy.

There are three major state routes that travel through the City of Brea (SR-57, SR-90, & SR-142) and each contribute a high volume of transitory vehicles that originate from surrounding cities in Orange County, Los Angeles County, and San Bernardino County. This additional vehicle traffic brings DUI drivers commuting through the City of Brea and contributes to the number of patrons visiting Brea drinking establishments. Our target population for the enforcement efforts will be DUI drivers, as well as those drivers who commit moving violations (speed, distracted driving, red traffic signal, turning/yielding violations, etc.) that may contribute to traffic crashes. Our mission is to reduce traffic crashes and in doing so, reduce injuries and deaths associated with these crashes. The City of Brea has worked to maintain an acceptable traffic safety index and managing demands on Brea Officers has been a challenge.

Upon examination of the OTS Crash Rankings for 2021, we have also identified the below problem areas that we recognize need to be addressed. As part of Group D, Brea had (to name the most problematic categories) the following rankings:
10/93 = Speed Related
11/93 = Had Been Drinking Driver 21 - 34
25/93 = Total Fatal and Injury
38/93 = Pedestrians
21/93 = Alcohol Involved
20/93 = Composite
In 2023, the City of Brea experienced significant traffic-related incidents, with the top three primary crash factors being unsafe speed, improper turning and traffic/sign violations. Unsafe speed was responsible for 27 crashes, resulting in 32 injuries. Improper turning caused 19 crashes, leading to 22 injuries. Additionally, traffic signal and sign violations contributed to 28 crashes, resulting in 43 injuries. Our goals is for our officers to continue and improve efforts to maintain or lower the City of Brea's crash rankings by increasing enforcement, education, and reducing injury crashes.

Our target population is not limited to, "infraction violators", and/or, "DUI drivers". The Brea Police Department sincerely wants the entire community to know that traffic safety in a priority to us. This is why the various public outreach opportunities via press releases during the grant cycle are important as they identify and emphasize traffic safety to members of the community. Our intent is to focus on the message of public safety by having a presence in frequent downtown events in Brea, such as the Brea Car Show, Downtown Treats in the Streets, Taste of Brea, Brea Fest, National Night Out, & Brea Country Music Festival, as well as others.

The City of Brea, along with other cities in Orange County, has seen an increase in the number of car club meetups which has also led to an increase in street racing and intersection takeovers. The Brea Police Department will increase enforcement in Brea but has also joined the Strategic Traffic Enforcement Against 10/8/2024 12:20:57 PM Page 4 of 17
Racing & Reckless Driving (STEARRD) Task Force with surrounding police agencies in a collaborative effort to help deter this type of activity.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 2 10/8/2024 12:20:57 PM Page 5 of 17
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

9. Conduct DUI Saturation Patrol operation(s). 7

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
10 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
7 12. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 3 13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 1 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 15. Conduct Know Your Limit campaigns with an effort to reach members of the community.
2 16. Participate in highly visible collaborative Traffic Enforcement operations. 2

17. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
10/8/2024 12:20:57 PM Page 6 of 17
 Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. 10/8/2024 12:20:57 PM Page 7 of 17
 Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
10/8/2024 12:20:57 PM Page 8 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT25001

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
402PT-25 20.600 State and Community Highway
Safety
$36,000.00
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$37,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $9,000.00 2 $18,000.00
DUI Saturation Patrols 164AL-25 $2,185.00 7 $15,295.00
Know Your Limit 164AL-25 $1,350.00 2 $2,700.00
Benefits for 164AL OT @ 1.45% 164AL-25 $35,995.00 1 $522.00 Traffic Enforcement 402PT-25 $1,450.00 10 $14,500.00
Distracted Driving 402PT-25 $1,450.00 7 $10,150.00
Motorcycle Safety 402PT-25 $1,450.00 3 $4,350.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,450.00 1 $1,450.00 Collaborative Traffic Enforcement 402PT-25 $1,350.00 2 $2,700.00 Traffic Safety Educational Presentations 402PT-25 $600.00 2 $1,200.00 Benefits for 402PT OT @ 1.45% 402PT-25 $34,350.00 1 $498.00 Category Sub-Total $71,365.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $1,152.00 1 $1,152.00
$0.00
Category Sub-Total $1,152.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-25 $483.00 1 $483.00
Category Sub-Total $483.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $73,000.00
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT25001

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.

Benefits for 164AL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare - 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefits for 402PT OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare - 1.45%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant. 10/8/2024 12:20:57 PM Page 10 of 17
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 10/8/2024 12:20:57 PM Page 11 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT25001
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
10/8/2024 12:20:57 PM Page 12 of 17
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 10/8/2024 12:20:57 PM Page 13 of 17
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 10/8/2024 12:20:57 PM Page 14 of 17

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 10/8/2024 12:20:57 PM Page 15 of 17
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 10/8/2024 12:20:57 PM Page 16 of 17
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
10/8/2024 12:20:57 PM Page 17 of 17

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

City of Brea
City Council Regular Meeting Communication
E. Resolution to Update the Commission and Committee Member Attendance Policy Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5E.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Staff recommends that the City Council take the following action:

1.  Consider and adopt Resolution 2024-062 that would update the Commission and Committee Attendance Policy.

BACKGROUND/DISCUSSION
On February 20, 2018, the Brea City Council approved a policy regarding attendance for Commission and Committee Members. This policy established clear standards and limits on the number of absences permitted for each Commission and Committee Member within a fiscal year.

City staff now recommends updating the attendance policy to align it with each calendar year, instead of each fiscal year. This change would allow the attendance standards to synchronize with the City Council’s appointment cycle. Staff also recommends that the policy be adopted by resolution.

Historically, the City Council appoints Commission and Committee Members by January. By aligning the appointment period with the calendar year, the City Council can make their appointments at the start of their terms, ensuring a smoother transition and continuity in leadership. Additionally, the updated attendance policy time frame would provide greater cohesion for appointees who may assume their positions mid-year, due to any potential unexpected vacancies.

Therefore, City staff recommends that the City Council adopt Resolution 2024-062 to align the Commission and Committee Attendance Policy with each calendar year, rather than each fiscal year.

FISCAL IMPACT/SUMMARY
There is no fiscal impact to the General Fund by adopting Resolution 2024-062.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Joselyn Magaña, Management Analyst
Concurrence: Jason Killebrew, Deputy City Manager/Community Development Director Attachments
Commission & Committee Attendance Policy Resolution.pdf November 19, 2024
RESO. 2024-XX
1 RESOLUTION NO. 2024-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA

ESTABLISHING AN ATTENDANCE POLICY FOR COMMISSION

AND COMMITTEE MEMBERS
A. RECITALS:
(i) It is the intent of the City Council in adopting this resolution to update the attendance policy for Commission and Committee members and establish the policy by resolution.
(ii) This attendance policy shall align with the Council’s appointment cycle to ensure a smoother transition in leadership, and will assist in accurately documenting record of Commission and Committee member attendance.

B. RESOLUTION:

NOW, THEREFORE, be it found, determined and resolved, by the City Council of the City of Brea as follows:
1) The City Council hereby establishes an attendance policy for Commission and Committee members, and members of the advisory body, which shall be based on the calendar year. The attendance policy will be discussed with new members as they are appointed to their positions.
2) Appointees shall not exceed the following limits of absences:
a. For those advisory bodies meeting on a bi-weekly schedule, three consecutive meetings or a total of five meetings in a calendar year; b. For those advisory bodies meeting on a monthly schedule, two consecutive meetings or a total of three meetings in a calendar year; November 19, 2024
RESO. 2024-XX
2 c. For those advisory bodies meeting on a quarterly schedule, two consecutive meetings or a total of three meetings in a calendar year; d. For those advisory bodies meeting on an as-needed basis, two consecutive meetings or a total of three meetings in fiscal year. 3) If the above limits are exceeded, the appointee shall be deemed to have vacated his/her office, with no further action of the City Council necessary to remove the appointee.
4) The City Council shall have the authority to grant exceptions to these policies in special circumstances.

APPROVED AND ADOPTED by the Council of the City of Brea, California, this 19th day of November 2024.
____________________________________
Christine Marick, Mayor
ATTEST: _________________________________
Lillian Harris-Neal, City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, California, do hereby certify that the foregoing resolution was adopted by the City Council of the City of Brea, California, at its regular meeting held on the 19th day of November 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAINED: COUNCIL MEMBERS:

DATED: November 19, 2024
November 19, 2024
RESO. 2024-XX
3 _________________________________
Lillian Harris-Neal, City Clerk
City of Brea
City Council Regular Meeting Communication
F. Budget Adjustments to the City Operating and Capital Improvement Program Budgets for FY 2023-25 Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5F.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Adopt the attached resolutions appropriating funds to adjust the Fiscal Year 2023-25 City Operating and Capital Improvement Program Budgets

BACKGROUND/DISCUSSION
Budget adjustments are presented to the City Council periodically for review. These adjustments represent the appropriation of funds for items previously approved by the City Council during the fiscal year, or staff recommended adjustments for City Council consideration, as well as requested adjustments to revenue estimates.

These adjustments are separated by funding source and the accounts are identified as either revenue accounts " (REV)", expenditure accounts "(EXP)", transfers-out "(TEXP)" or transfers-in "(TREV)".

As part of the year-end process, staff administratively carries over continued appropriations previously approved by the City Council from the prior fiscal year to the current fiscal year as outlined in the City’s Fiscal Policies Statement under the Expenditure Policies section. Expenditures budgeted in one fiscal year may be carried over to the next fiscal year automatically if the purpose for which the expenditures were budgeted had not been completed. In addition, the City Manager has the authority to automatically carryover available appropriation from one fiscal year to another fiscal year for a new expenditure so long as it does not exceed the City Manager’s authority limit of $50,000.

Such carryovers shall not occur for more than two budget cycles without City Council approval with only a few exceptions. Carryovers have been processed by staff from FY 2023-24 to FY 2024-25 and are separate from the budget adjustments being requested. The total carryover amount for the General Fund is $8,237,599 for expenditures and $211,363 for revenues.

The below chart summarizes the overall revenues over expenditures number for the City's General Fund (110) for FY 2023-24 (unaudited):

GENERAL FUND (110)
Revenues $65,380,752
Carryovers from FY 2022-23 1,699,187
Held for Carryovers for FY 2023-
24 211,363
Transfers-In 1,231,895
Total Revenues $68,523,197
Expenditures $64,909,140
Held for Carryovers for FY 2023-
24 8,237,599
Transfers-Out 4,253,234
Total Expenditures $77,399,973
The revenues over expenditures for the City’s General Fund (110) is negative by $8,876,776 and is primarily attributed to the continuation of funding for the Arovista Park Modernization Project in the amount of $6,331,684 which was authorized at the March 19, 2024 City Council meeting.

In addition, sales tax revenues are down than initially budgeted by $1,491,373 as result of reduced sales tax receipts in both the transportation and general retail business sectors for FY 2023-24. Also during this period, sales tax receipts were incorrectly reported by a business tax filer which distributed sales tax receipts to the City of Brea inadvertently. After careful review by the California Department of Tax and Fee Administration (CDTFA) and the City's sales tax consultant; it was identified that these sales tax misallocations were to be corrected for prior periods resulting in reduced sales tax revenues for the period ending June 30, 2024. Looking ahead, sales tax revenue is anticipated to remain relatively flat however may change as redevelopment efforts continue at the Brea Mall.

For a complete list of proposed adjustments to the City's General Fund (110) and non-General Fund budget for FY 2023-25, please refer to the attached City Exhibit A for additional information. Below are a few highlights of proposed adjustments from non-General Fund sources with funding recommended to come from available fund balance:

Within the Community Benefit and Economic Development Fund (140) update revenue projections for Out-ofCounty Olinda Host Fees; Within the Paramedic Services Fund (174) increase the General Fund (110) transfer to support overtime costs as a result of shift coverage of fire operating staff on leave for FY 2023-24. The increase in overtime costs was offset by reduced expenditures in the Fire Operation Division within the City's General Fund (110); Within the Housing Successor Fund (280) increase appropriation to cover the City's share of operating costs of the North Orange County Service Planning Area Navigation Center as well as costs for program legal costs and feasibility analysis study for a Permanent Supportive Housing Project for FY 2023-24; Within the Urban Runoff Fund (410) increase appropriation for unanticipated expenditures incurred for new fencing at Carbon Canyon Channel, landscaping charges for vegetation clearing and tree removal at Randolph Channel as part of a broader effort to clear a homeless encampment in FY 2023-24; Within the Sanitation and Street Sweeping Fund (440) increase the General Fund (110) transfer to support program costs incurred for FY 2023-24;
Within the Risk Management Fund (470) increase appropriation for unanticipated general liability claims paid in FY 2023-24; and
Within the Building Maintenance Fund (490) increase appropriation for unanticipated costs incurred from increased electricity costs paid for city maintained buildings and facilities for FY 2023-24.

For Capital Improvement Projects, staff is recommending to transfer available Water Funds (420) and shift funding between current CIP projects. The Capital Improvement Program Budget adjustments are provided in CIP - Exhibit A for additional information.

COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed this item at their November 12, 2024 meeting and is recommended for City Council approval.

FISCAL IMPACT/SUMMARY
The Fiscal Year 2023-25 City Operating Budget adjustments for the City's General Fund (110) is provided in City - Exhibit A. The request results in a net decrease of $1,130,435 in revenues and transfers-in and a decrease in expenditures and transfers-out of $145,449; for a net General Fund reduction in revenues over expenditures of $984,986 for FY 2023-24. For FY 2024-25, there is no net change to revenues over expenditures. Funding is recommended to come from available fund balance within the City's General Fund (110).

The City Operating Budget adjustments for all funds, including the General Fund (110), results in a net decrease in revenues and transfers-in of $332,978 and a increase in expenditures and transfers-out of $2,026,993 for a net decrease in revenues over expenditures of $2,359,971 for FY 2023-24. For FY 2024-25, the adjustments results in an increase in revenues and transfers-in of $209,196 and an increase in expenditures and transfers-out of $11,389 for a net increase in revenues over expenditures of $197,807.

The Capital Improvement Program Budget adjustments are provided in CIP - Exhibit A and represents no net impact to the budget.

RESPECTFULLY SUBMITTED:

William Gallardo, City Manager
Prepared by: Alicia Brenner, Budget Manager
Concurrence: Kristin Griffith, Director of Administrative Services Attachments
City - Resolution
City - Exhibit A
CIP - Resolution.pdf
CIP - Exhibit A
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA

AMENDING THE CITY BIENNIAL OPERATING BUDGET FOR FY
2023-25 AS AMENDED

A. RESOLUTION:

The City Council of the City of Brea does hereby find, determine and resolve that the City Operating Budget for FY 2023-25, Resolution No. 2023-040, as heretofore amended, be further amended as set forth in City – Exhibit A, attached.

APPROVED AND ADOPTED this 19th day of November, 2024.

________________________________
Mayor
ATTEST:_____________________________
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Brea, held on the 19th day of November, 2024 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

DATED: _________________________
________________________________
City Clerk

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description GENERAL FUND (110)
3121 (REV) Sales Tax 26,646,724 $ 25,155,351 $ $ (1,491,373) $ 26,559,944 26,559,944 $ $ - Reduction in sales tax receipts in FY 2023-24 as a result of sales receipt lower
than anticipated for the transportation
and general retail business sectors.

Correction of prior misallocation also
attributed to reduced sales tax receipts
for FY 2023-24.
3124 (REV) Franchise Fees 1,331,275 $ 1,539,206 $ $ 207,931 $ 1,374,150 1,374,150 $ $ - Increase in FY 2023-24 with receipt of prior year franchise fee revenues.
3627 (REV) Olinda Host Fees 1,960,000 $ 2,212,677 $ $ 252,677 $ 8,465,000 8,465,000 $ $ - Increase in revenues from In-County Olinda Landfill host fees from the County
of Orange.
9440 (TEXP) Transfer-out to Sanitation and
Street Sweeping Fund (440)
$ 375,252 77,367 $ $ 297,885 $ 101,324 101,324 $ $ - Transfer to support program costs.

Franchise fees from trash collection is
accounted for in the General Fund (110).

Fire Services
9174 (TEXP) Transfer-out to Paramedic
Services Fund (174)
$ 2,554,982 2,041,499 $ $ 513,483 $ 1,737,276 1,737,276 $ $ - Increase in overtime due to shift coverage of fire operation staff on leave
(vacation, sick, etc.)
2221 (EXP) Fire Operations 7,398,832 $ 6,885,349 $ $ (513,483) $ 7,994,585 7,994,585 $ $ - Salary and benefit savings for FY 2023- 24 from vacancy savings. Savings offset
by increase in overtime costs in the
Paramedic Services Fund (174) from shift
coverage of fire operation staff on leave
(vacation, sick, etc.)
2223 (EXP) Building and Apparatus
Maintenance
$ 248,327 248,327 $ $ - $ 257,603 246,214 $ $ 11,389 Fitness related recovery equipment for fire training staff.
3749 (REV) Contributions - Other 30,000 $ 30,000 $ $ - $ 1,041,389 1,030,000 $ $ 11,389 Reimbursement from the California Firefighter Joint Apprenticeship
Committee (JAC) for fitness related
recovery equipment.
3636 (REV) Special Fire Department
Services
$ 100,330 200,000 $ $ (99,670) $ 200,000 200,000 $ $ - Reduction in fire inspection revenues as a result of vacancies within the Fire
Prevention Division for FY 2023-24.
2231 (EXP) Fire Prevention 945,598 $ 822,803 $ $ (122,795) $ 1,021,696 1,021,696 $ $ - Salary and benefit savings from vacancies within the Fire Prevention
Division in FY 2023-24.

Public Works
5141 (EXP) Parks 1,974,117 $ 1,759,173 $ $ (214,944) $ 2,246,136 2,246,136 $ $ - Salary and benefit savings for FY 2023- 24 from vacancy savings.

Fiscal Year 2023-24
City of Brea
November 19, 2024
FY 2023-25 OPERATING BUDGET

BUDGET ADJUSTMENTS
Fiscal Year 2024-25

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
5144 (EXP) Sports Park 450,215 $ 344,620 $ $ (105,595) $ 460,585 460,585 $ $ - Salary and benefit savings for FY 2023- 24 from vacancy savings.

Change in Fund Revenues $ 11 (1,130,435) $ ,389
Change in Transfers-In - -
Change in Fund Expenditures $ 11 (956,817) $ ,389
Change in Transfers-Out 811 - ,368
Net Change in Revenues over Expenditures $ - (984,986) $ GENERAL PLAN MAINTENANCE FUND (120)
1424 (TEXP) Treasury 1,500 $ 2,614 $ $ 1,114 $ 1,500 1,500 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.

Change in Transfers-Out 1,114 $ - $
COMMUNITY BENEFIT AND ECONOMIC DEVELOPMENT FUND (140)
3627 (REV) Olinda Host Fees 1,300,000 $ 965,529 $ $ (334,471) $ 898,131 1,300,000 $ $ (401,869) Updated projections from County for import (out-of-County) tonnage.

Change in Fund Revenues (334,471) $ (401,869) $
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (173)
1424 (EXP) Treasury 150 $ 350 $ $ 200 $ 150 150 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.
3411 (REV) Interest Earnings 2,690 $ 2,890 $ $ 200 $ 2,690 2,690 $ $ - Increase in interest as a result of market rate adjustments.

Change in Fund Revenues 200 $ - $
Change in Fund Expenditures 200 $ - $
Net Change in Revenues over Expenditures - $ - $
PARAMEDIC SERVICES FUND (174)
9110 (TREV) Transfer-in to Paramedic
Services Fund (174)
$ 2,554,982 2,041,499 $ $ 513,483 $ 1,737,276 1,737,276 $ $ - Increase in overtime due to shift coverage of fire operation staff on leave
(vacation, sick, etc.)
2222 (EXP) Paramedic Services 6,995,873 7,865,253 869,380 7,625,411 7,625,411 - Increase in overtime due to shift coverage of fire operation staff on leave
(vacation, sick, etc.)
Change in Fund Revenues - $ - $
Change in Transfers-In 513 - ,483
Change in Fund Expenditures 869 $ - ,380 $
Change in Transfers-Out - -
Net Change in Revenues over Expenditures $ - (355,897) $

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
GAS TAX FUND (220)
1424 (EXP) Treasury 1,700 $ 2,465 $ $ 765 $ 1,700 1,700 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.

Change in Fund Expenditures 765 $ - $
ROAD MAINTENANCE & REPAIR TAX FUND (221)
1424 (EXP) Treasury 2,000 $ 5,834 $ $ 3,834 $ 2,000 2,000 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.
3411 (REV) Interest Earnings 35,040 $ 38,874 $ $ 3,834 $ 51,640 51,640 $ $ - Increase in interest as a result of market rate adjustments.

Change in Fund Revenues 3 $ - ,834 $
Change in Fund Expenditures 3 $ - ,834 $
Net Change in Revenues over Expenditures - $ - $
NARCOTICS ENFORCEMENT ASSET SEIZURE FUND (230)
2141 (EXP) Special Programs - 8,297 8,297 - - - Expenses for professional development training for police staff.
3324 (REV) Treasury Equity Sharing - $ 8,297 $ $ 8,297 $ - - $ $ - Department of Justice revenue to cover professional development training costs.

Change in Fund Revenues 8 $ - ,297 $
Change in Fund Expenditures - $ - $
Net Change in Revenues over Expenditures 8 $ - ,297 $
NATIONAL OPIOID SETTLEMENT FUND (233)
3749 (REV) Contributions - Other 159,145 $ 159,145 $ $ - $ 403,465 - $ $ 403,465 National Opioid Settlement funds received during the 1st quarter of FY
2024-25.

Change in Fund Revenues - $ 403 $ ,465
AIR QUALITY IMPROVEMENT FEES FUND (240)
3512 (REV) Motor Vehicle License Fees 56,000 $ 48,602 $ $ (7,398) $ 72,211 56,000 $ $ 16,211 Deferred revenue as a result of late payment from State. Quarterly payment
received in FY 2024-25.

Change in Fund Revenues (7,398) $ 16,211 $

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
PARK DEVELOPMENT FUND (250)
1424 (EXP) Treasury 2,700 $ 4,120 $ $ 1,420 $ 2,700 2,700 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.
3411 (REV) Interest Earnings 6,570 $ 7,990 $ $ 1,420 $ 6,700 6,700 $ $ - Increase in interest as a result of market rate adjustments.

Change in Fund Revenues 1 $ - ,420 $
Change in Fund Expenditures 1 $ - ,420 $
Net Change in Revenues over Expenditures - $ - $
AFFORDABLE HOUSING TRUST FUND (270)
1424 (EXP) Treasury 3,600 $ 6,917 $ $ 3,317 $ 3,600 3,600 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.

Change in Fund Expenditures 3,317 $ - $
HOUSING SUCCESSOR FUND (280)
3215 (EXP) Housing 2,770,342 $ 3,211,018 $ $ 440,676 $ 2,794,528 2,794,528 $ $ - City's share of operating costs of the North Orange County Service Planning
Area Navigation Center, program legal
costs and feasibility analysis costs for a
Permanent Supportive Housing Project in
FY 2023-24.

Change in Fund Expenditures 440,676 $ - $
COMMUNITY DEVELOPMENT BLOCK GRANT (290)
3561 (REV) CDBG Grant 190,000 $ 190,000 $ $ - $ 510,000 330,000 $ $ 180,000 Anticipated CDBG grant reimbursement for single-family rehabilitation efforts
approved with the 2023-24 grant award
cycle.

Change in Fund Revenues - $ 180,000 $
URBAN RUNOFF FUND (410)
3629 (REV) Urban Runoff Fees 505,000 $ 562,124 $ $ 57,124 $ 514,900 514,900 $ $ - Increase in urban runoff fee revenues more than initially budgeted for FY 2023-

24. 5124 (EXP) Storm Drain Maintenance 170,565 $ 265,022 $ $ 94,457 $ 183,106 183,106 $ $ - Expenses for new fencing at Carbon Canyon Channel, landscaping charges
for vegetation clearing and tree removal
at Randolph Channel as part of a broader
effort to clear a homeless encampment,
and hydro vactor cleaning for deferred
storm drain maintenance at Birch Hills
golf course. Increase in salary and
benefits as result of staff coding their
time correctly to the fund for time worked.

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
5132 (EXP) Storm Drain Maintenance 386,796 $ 401,363 $ $ 14,567 $ 398,119 398,119 $ $ - Additional engineering inspections for Water Quality Management Plans that
were not initially budgeted.

Change in Fund Revenues 57 $ - ,124 $
Change in Fund Expenditures 109 $ - ,024 $
Net Change in Revenues over Expenditures $ - (51,900) $ SEWER FUND (430)
3622 (REV) Sanitary Sewer Service 3,500,000 $ 3,602,703 $ $ 102,703 $ 514,900 514,900 $ $ - Increase in sanitary sewer service fee revenues than initially budgeted for FY
2023-24.
5123 (EXP) Sewer 1,854,127 $ 375,252 $ $ 102,703 $ 1,782,538 1,782,538 $ $ - Increase in sewer maintenance costs for unanticipated events in FY 2023-24.

This includes manhole maintenance,
sewer pumping and replacement work at
various locations. Increase in budget
also related to the preparation of the
2024 Spill Emergency Response Plan.

Change in Fund Revenues 102 $ - ,703 $
Change in Fund Expenditures 102 $ - ,703 $
Net Change in Revenues over Expenditures - $ - $
SANITATION AND STREET SWEEPING FUND (440)
9110 (TREV) Transfer-in from General Fund 77,367 $ 375,252 $ $ 297,885 $ 101,324 101,324 $ $ - Transfer to support program costs.

Franchise fees from trash collection is
accounted for in the General Fund (110).

Change in Transfers-In 297,885 $ - $
EXTERNAL IT SUPPORT FUND (460)
3632 (REV) Contract IT Services 975,501 1,000,506 25,005 $ 1,004,766 1,004,766 $ $ - Increase in salary and benefit costs for
external IT support staff. Costs are offset
with increased contract IT service
revenues for FY 2023-24.
1474 (EXP) External Support 1,031,537 1,056,542 25,005 $ 1,081,050 1,081,050 $ $ - Increase in external IT support revenues
for FY 2023-24.

Change in Fund Revenues 25 $ - ,005 $
Change in Fund Expenditures 25 $ - ,005 $
Net Change in Revenues over Expenditures - $ - $
GOLF COURSE FUND (465)
363G (REV) Golf Course 3,744,000 3,873,095 129,095 $ 3,893,760 3,893,760 $ $ - Revenues received exceed initial budget.

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
5149 (EXP) Golf Course 3,547,624 3,676,719 129,095 $ 3,755,207 3,755,207 $ $ - Primarily attributed to the management
incentive pay to Western Golf Properties
for the period of July 1, 2023 through
June 30, 2024 per the agreement. Costs
offset with increased golf course revenue
for FY 2023-24.

Change in Fund Revenues 129 $ - ,095 $
Change in Fund Expenditures 129 $ - ,095 $
Net Change in Revenues over Expenditures - $ - $
RISK MANAGEMENT FUND (470)
1483 (EXP) Risk Management 3,761,596 $ 4,153,881 $ $ 392,285 $ 4,222,957 4,222,957 $ $ - Unanticipated increases in General Liability claims paid for FY 2023-24.

Change in Fund Expenditures 392,285 $ - $
BUILDING OCCUPANCY FUND (490)
5151 (EXP) Building Maintenance 2,839,094 $ 2,915,305 $ $ 76,211 $ 2,874,141 2,874,141 $ $ - Unanticipated increases in electricity costs more than initially budgeted.

Change in Fund Expenditures 76,211 $ - $
TRAFFIC IMPACT FEES FUND (540)
1414 (EXP) Budget 15,630 $ 17,384 $ $ 1,754 $ 16,508 16,508 $ $ - Increase in salary and benefit costs for FY 2023-24.
1424 (EXP) Treasury 5,100 $ 9,318 $ $ 4,218 $ 5,100 5,100 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.
1471 (EXP) Information Technology 48,555 $ 50,106 $ $ 1,551 $ 50,838 50,838 $ $ - Increase in salary and benefit costs for FY 2023-24.
5171 (EXP) Engineering - $ 708 $ $ 708 $ - - $ $ - Professional service costs associated to the Laurel Elementary Circulation/Parking
Study.

Change in Fund Expenditures 8,231 $ - $
WATER IMPACT FEES FUND (541)
1424 (EXP) Treasury 1,200 $ 1,599 $ $ 399 $ 1,200 1,200 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.

Change in Fund Expenditures 399 $ - $
STORM DRAIN CONSTRUCTION FUND (550)
1424 (EXP) Treasury 400 $ 606 $ $ 206 $ 400 400 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.

Change in Fund Expenditures 206 $ - $

City - Exhibit A
Current Amended Funding Current Amended Funding
Budget Budget Required Budget Budget Required Description Fiscal Year 2023-24 Fiscal Year 2024-25
CAPITAL & MITIGATION IMPROVEMENT FUND (560)
1424 (EXP) Treasury 4,100 $ 4,380 $ $ 280 $ 4,100 4,100 $ $ - Increase in investment management fees that are proportionally distributed to each
applicable fund.
3411 (REV) Interest Earnings 20,200 $ 20,480 $ $ 280 $ 21,700 21,700 $ $ - Increase in interest as a result of market rate adjustments.

Change in Fund Revenues 280 $ - $
Change in Fund Expenditures 280 $ - $
Net Change in Revenues over Expenditures - $ - $
Total Change in Fund Revenues $ 209 (1,144,346) $ ,196
Total Change in Transfers-In 811 - ,368
Total Change in Fund Expenditures 1 $ 11 ,214,511 $ ,389 Total Change in Transfers-Out 812 - ,482
Net Change in Revenues over Expenditures $ 197 (2,359,971) $ ,807

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA
AMENDING FISCAL YEAR 2023-25 OF THE CAPITAL IMPROVEMENT

PROGRAM BUDGET AND APPROPRIATING ADDITIONAL FUNDS

A. RESOLUTION:

The City Council of the City of Brea does hereby find, determine and resolve that Fiscal Year 2023-25 of the Capital Improvement Program Budget, Resolution No. 2023- 041, as heretofore amended, be further amended as set forth in CIP - Exhibit A, attached.

APPROVED AND ADOPTED this 19th day of November, 2024.
________________________________
Mayor
ATTEST: _____________________________
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Brea, held on the 19th day of November, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

DATED: _________________________
________________________________
City Clerk
CIP - Exhibit A
Current Amended Funding Current Amended Funding
Account Budget Budget Required Budget Budget Required Description CAPITAL IMPROVEMENT PROGRAM FUND (510)
510909420 3985 (REV) Transfer-In from Water Fund
(420)
$ 8,833,118 8,833,118 $ $ - $ 500,000 500,000 $ $ - Transfer of Water Fund (420) revenues from Project 7474 to Project 7329
510707474 4098 (EXP) AMR (Meter Reading)
Upgrade to AMI
$ 3,875 594,869 $ $ (590,994) $ - - $ $ - Project on-hold. 510707329 4098 (EXP) Birch Street Improvements
S. Associated to Valencia
$ 835,451 244,457 $ $ 590,994 $ 3,700,000 3,700,000 $ $ - Recommending to transfer budget appropriation from Project 7474 to
Project 7329 for completion of water
improvements within the project area.
510909420 3985 (REV) Transfer-In from Water Fund
(420)
$ 8,833,118 8,833,118 $ $ - $ 500,000 500,000 $ $ - Transfer of Water Fund (420) revenues from Project 7479 to Project 7473
510707479 4098 (EXP) Lotus Place Water Line
Improvements
$ 153,589 231,940 $ $ (78,351) $ - - $ $ - Design work completed. 510707473 4098 (EXP) Valencia Reservoir
Repainting
$ 1,892,821 1,814,470 $ $ 78,351 $ - - $ $ - Recommending to transfer budget appropriation from Project 7479 to
Project 7473 for completion of reservoir
painting.

Change in Fund Revenues - $ - $
Change in Transfers-In - -
Change in Fund Expenditures - -
Change in Transfers-Out - -
Net Change in Revenues over Expenditures - $ - $
City of Brea
November 19, 2024
FY 2023-25 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET

BUDGET ADJUSTMENTS
Fiscal Year 2023-24 Fiscal Year 2024-25

City of Brea
City Council Regular Meeting Communication
G. Rejection of Bids for the Valencia Reservoir 10 MG Steel Water Tank Rehabilitation, CIP Project No. 7473 Meeting
Tuesday, November 19, 2024, 7:00 PM
Agenda Group
CONSENT CALENDAR Item: 5G.

TO
Honorable Mayor and City Council Members
FROM
Bill Gallardo, City Manager

RECOMMENDATION
Reject all bids and direct City Clerk to return all Bid Bonds to bidders.

BACKGROUND/DISCUSSION
Valencia Reservoir 10 MG Steel Water Tank was constructed in 1970. During last several decades, the Public Works Department, via third-party inspection service, has been inspecting the tank every two years and developing a report to ensure that the tank's exterior coating, interior coating, and other appurtenances and safety features are in good and operable condition. Over time, the tank's conditions have seen gradual degradation, as identified by most recent reports, which recommend rehabilitating interior coating and upgrading various access features of the tank infrastructure.

Based on findings in the reports, staff initiated  Valencia Reservoir Repainting, CIP Project No. 7473 ("Project"), which was programmed within FY 2020-21 Capital Improvement Program ("CIP") with a revised budget adopted in FY 2023-2024. Project is off Valencia Avenue via a shared access road to the 10 MG Steel Water Tank Reservoir (see Attachment A for a location map for reference). Project generally consists of, but is not limited to, mobilization, removal of existing coating and re-coating of the reservoir interior, removal and replacement of ladder access, new maintenance hole access, new tank safety railing, removal and replacement of the existing cathodic protection system, and other miscellaneous improvements required to complete Project and under the reporting recommendations.

On September 3, 2024,  Final Plans and Specifications ("Bid Documents") were accepted by staff.  Project was advertised for bids on  CIPlist.com website and published in  Star Progress paper before  bid opening.  Bid Documents included a Base Bid Schedule (Schedule A) for main works of improvements to replace and re-coat tank  interior with access and safety features and an Additive Bid Schedule (Schedule B) for exterior tank repainting/coating and additional piping and appurtenances. A hard copy of Bid Documents is available at City Clerk's office for review (see Attachment B & C for reference). One addendum was issued during bid period, which updated bid schedules and revised one section of Technical Specifications.

On October 3, 2024, staff received only two (2) bid proposals (see Bid Result Table). Soon after that, staff tabulated  bid proposals and determined  apparent low Base Bid (Schedule A) amount was $3,051,200.00 from Advanced Industrial Services, Inc., from Los Alamitos, CA, with second lowest bidder being Paso Robles Tank, Inc., with a Base Bid amount of $3,956,287.00.  The Engineer's Estimate was $1,900,000.00 for Base Bid.  Minimal bids received and current bid amounts reflect continuous shortage of material, equipment, and labor, which resulted in cost increases to proposed improvements that exceeded engineer's estimate.  Additionally, staff evaluated Plans and Specifications to determine potential cost-saving measures that could reduce overall construction costs and have determined that certain specifications and plan improvements could be modified to reduce the construction cost, which would require re-bidding the Project. Therefore, staff recommends City Council reject all bids and return Bid Bonds to two bidders. If approved, staff will revise Plans and Specifications to reflect various cost-saving measures, update engineer's estimate to reflect current construction costs, and re-bid Project later.

Bid Result Table
Bidder Name Bid Schedule Bid Amount
Advanced Industrial Services, Inc. Base Bid (Schedule A) $3,051,200.00 Additive Bid (Schedule B) $1,150,500.00
Paso Robles Tank, Inc. Base Bid (Schedule A) $3,956,287.00 Additive Bid (Schedule B) $1,137,982.00
Engineers Estimate Base Bid (Schedule A) $1,900,000.00
Additive Bid (Schedule B) $600,000.00

COMMISSION/COMMITTEE RECOMMENDATION
The Finance Committee reviewed this item at their November 12, 2024 meeting and recommended for City Council approval.

SUMMARY/FISCAL IMPACT
Approved FY 2023-2024 CIP Project budget for Construction and Construction Engineering was approximately $1,850,000. Total cost for Construction and Construction Engineering for  Base Bid Schedule A work would be $3,600,320, which includes  apparent low Base Bid amount ($3,051,200), a 10% contingency ($305,120), and Construction Engineering costs ($244,000). Funds within  approved budget are from  Water Fund (Fund 420).

Therefore, more funds must be needed to complete project construction as per the bid.  See budget table below for a summary:

Description Amount
Low Apparent Base Bid Amount $3,051,200
Construction Contingency (10%) $305,120
Construction Engineering $244,000
Total Construction Cost $3,600,320
Approved FY 23-24 Construction Budget $1,850,000
Based on low number of bidders, high bid amounts, and insufficient funding, staff recommends City Council reject all bids and return Bid Bonds to two bidders.  If approved, staff will update Plans, Specifications, and Engineer's Estimate and re-advertise Project later when competitive bidding environment is more favorable to the City.

RESPECTFULLY SUBMITTED
William Gallardo, City Manager
Prepared by:   Ryan Chapman, PE, City Engineer
Concurrence:  Michael Ho, PE, Public Works Director
Attachments
Attachment A - Location Map.pdf
Attachment B - Bid Documents Part 1.pdf
Attachment C - Bid Documents Part 2.pdf

CONTRACT DOCUMENTS

SPECIFICATIONS AND STANDARD DRAWINGS
for the

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT No. 7473
in the

C I T Y O F B R E A
One Civic Center Circle
BREA, CALIFORNIA 92821
(714) 990-7667
BIDS DUE:

October 3, 2024
2:00 PM, 3rd FLOOR
City Clerk's Office

MICHAEL HO

PUBLIC WORKS DIRECTOR
BID DOCUMENT 9-3-2024

CITY OF BREA
PLANS

SPECIFICATIONS AND CONTRACT DOCUMENTS
for the

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT No.7473
PREPARED BY;
Civiltec Engineering, Inc.
605 E. Huntington Drive, Suite 205
Monrovia, CA 91019
Prepared Under the Supervision of:
9/3/24
David Song, R.C.E. No. 76613 Date
Approved by:

Ryan Chapman, City Engineer Date
R.C.E. No. 86076

BID DOCUMENT 9-3-2024
Valencia Reservoir iii CIP 7473
10 MG Steel Water Tank Rehabilitation
NOTE: If there are any questions relative to this project, please call Michael Ho, P.E. at:

SECTION A .................................................................................................................... 1 NOTICE INVITING SEALED BIDS ................................................................. 1 SECTION B ..................................................................................................................... 1 INSTRUCTIONS TO BIDDERS ........................................................................ 1

1. Proposal Forms ....................................................................................... 1

2. Proposal Guarantee ................................................................................ 1

3. Proposal Signature ................................................................................. 1

4. Delivery Of Proposal .............................................................................. 2

5. Return Of Proposal Guarantees ........................................................... 2

6. Taxes ........................................................................................................ 2

7. Disqualification Of Bidders ................................................................... 2

8. Contractor's License Requirement ....................................................... 2

9. Registration with the Department of Industrial Relations ................ 3

10. References ............................................................................................. 3

11. Listing Of Subcontractors ................................................................... 3

12. Discrepancies And Misunderstandings .............................................. 3

13. Equivalent Materials ............................................................................ 3

14. Legal Responsibilities ........................................................................... 4

15. Award Of Contract .............................................................................. 4

16. Material Guarantee .............................................................................. 4

17. Execution Of Contract ......................................................................... 4

18. Submission of Bonds And Insurance .................................................. 5

19. Addenda ................................................................................................ 5

20. Blank ...................................................................................................... 5

21. Questions to the Engineer .................................................................... 5

22. RFI (SEE NEXT PAGE)...................................................................... 5 SECTION C ..................................................................................................................... 1

CITY OF BREA

PUBLIC WORKS DEPARTMENT
One Civic Center Circle
BREA, CALIFORNIA 92821
(714) 990-7667
BID DOCUMENT 9-3-2024
Valencia Reservoir iv CIP 7473
10 MG Steel Water Tank Rehabilitation
PROPOSAL ........................................................................................................... 1 LIST OF SUBCONTRACTORS ......................................................................... 6

NON-COLLUSION DECLARATION TO BE SUBMITTED WITH
PROPOSAL ........................................................................................................... 7 UTILITY AGREEMENT .................................................................................... 9 DISQUALIFICATION QUESTIONNAIRE ..................................................... 10 COMPENSATION INSURANCE CERTIFICATE ......................................... 11 BIDDER'S INFORMATION ............................................................................... 12 BID BOND ............................................................................................................. 18 BID BOND ACKNOWLEDGMENT OF SURETY ......................................... 19 SECTION D ..................................................................................................................... 1 SAMPLE CONTRACT ........................................................................................ 1 SECTION E ..................................................................................................................... 1 SPECIAL PROVISIONS ..................................................................................... 1 PART 1 GENERAL PROVISIONS .................................................................... 2 SECTION 1 TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF
MEASURE, AND SYMBOLS ............................................................................. 2 1-2 TERMS AND DEFINITIONS ............................................................... 2 SECTION 2 SCOPE AND CONTROL OF WORK ......................................... 3 2-1 AWARD AND EXECUTION OF THE CONTRACT ......................... 3 2-3 SUBCONTRACTS ................................................................................ 3 2-4 CONTRACT BONDS ........................................................................... 3 2-5 PLANS AND SPECIFICATIONS ........................................................ 4 2-6 WORK TO BE DONE ........................................................................... 5 2-9 SURVEYING......................................................................................... 5 2-10 AUTHORITY OF BOARD AND ENGINEER .................................. 6 2-11 INSPECTION ...................................................................................... 6 SECTION 3 CHANGES IN WORK ................................................................... 7 3-3 EXTRA WORK ..................................................................................... 7 SECTION 4 CONTROL OF MATERIALS ...................................................... 8 4-1 MATERIALS AND WORKMANSHIP ................................................ 8 SECTION 5 UTILITIES ...................................................................................... 10 5-1 LOCATION ........................................................................................... 10 BID DOCUMENT 9-3-2024
Valencia Reservoir v CIP 7473
10 MG Steel Water Tank Rehabilitation
5-4 RELOCATION ...................................................................................... 10 5-5 DELAYS ................................................................................................ 10 5-7 UTILITY MARKINGS ......................................................................... 11 SECTION 6 PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE
WORK ................................................................................................................... 12 SECTION 7 RESPONSIBILITIES OF THE CONTRACTOR ...................... 15 SECTION 8 FACILITIES FOR AGENCY PERSONNEL .............................. 24 SECTION 9 MEASUREMENT AND PAYMENT ........................................... 25 PART 2 CONSTRUCTION MATERIALS ....................................................... 31 PART 3 CONSTRUCTION METHODS ........................................................... 36 SECTION F ..................................................................................................................... 1 TECHNICAL SPECIFICATIONS ..................................................................... 1 SECTION 1 MISCELLANEOUS METAL WORK ......................................... 1 SECTION 2 POTABLE WATER PIPELINES ................................................. 2 SECTION 3 FLEXIBILE EXPANSION JOINTS ............................................ 10 SECTION 4 AIR RELEASE AND VACCUM VALVES ................................. 12 SECTION 5 RESERVOIR RECOATING AND DISINFECTION ................ 13 SECTION 6 COATING AND PAINTING MATERIALS ............................... 19 SECTION 7 RESERVOIR COATING MATERIALS ..................................... 21 SECTION 8 NEW SHELL MANWAY .............................................................. 32 SECTION 9 LIQUID LEVEL INDICATOR .................................................... 33 SECTION 10 CATHODIC PROTECTION ...................................................... 34 APPENDIX A: STANDARD PLANS
APPENDIX B: CONTRACTOR’S BUSINESS LICENSE APPLICATION
APPENDIX C: INSURANCE AND REQUIREMENTS
APPENDIX D: USA IDENTIFICATION NUMBER FORM
APPENDIX E: WARRANTY BOND SAMPLE
APPENDIX F: NPDES REQUIREMENTS
APPENDIX G: AS-BUILTS/RECORD DRAWINGS
APPENDIX H: DIVE REPORT
BID DOCUMENT 9-3-2024

INDEMNITY
Valencia Reservoir A-1 CIP 7473
10 MG Steel Water Tank Rehabiliation

S E C T I O N A

N O T I C E I N V I T I N G S E A L E D B I D S
NOTICE IS HEREBY GIVEN that the City of Brea, as AGENCY invites sealed bids for the below stated project and will receive sealed bids for the materials, supplies, equipment and/or services set forth herein, subject to all conditions outlined in the Bid Package until 2:00 p.m. on October 3, 2024.

1. Project Name: VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP PROJECT NO. 7473
The work to be constructed hereunder consists of the rehabilitation of the existing Valencia Reservoir. The Base Bid Schedule A Project includes replacement of tank appurtenances, removal of existing coating and recoating of the reservoir interior, adding seismic piping connections, removal and replacement of existing inlet/outlet piping with all required fittings and valves, and all other miscellaneous improvements required to complete the Project as shown on the Plans, and as included in the Specifications. The Additive Bid Schedule B includes removing and replacing existing 18” steel pipe with 24” CMLC from Schedule A new inlet/outlet piping system connection to existing 18” steel pipe with all fittings, valves, and appurtenances, removal of existing exterior tank coating, surface preparation and recoating of tank exterior, and removal and replacement of interior ladder as shown on the Plans, and as included in the Specifications.

2. Obtaining Bid Documents: A copy of the Bid Package (including the plans, specifications, and contract documents) may be downloaded at no cost from the CIPList.com. All bidders shall register with CIPList.com in order to retrieve plans, specifications, addenda, bidders’ list, etc.

3. Bid Opening: Bids will be publicly opened and read at reasonable time following the time stated above in the City Conference Center, located at 1 Civic Center Circle, Brea, California 92821 on October 3, 2024. Sealed bids will be received at all times during normal business hours prior to the date and time stated above, at the Office of the City Clerk, One Civic Center Circle, Brea, California 92821. The outside of the sealed envelope of each bid submitted shall be clearly marked: “SEALED BID VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP PROJECT NO. 7473, IN THE CITY OF BREA – DO NOT OPEN WITH REGULAR MAIL”.

4. Non-Mandatory Pre-Bid Meeting: A non-mandatory pre-bid meeting will be held on Thursday, September 19, 2024. The pre-bid meeting will be held at the City of Brea Civic Center, 1 Civic Center Cir, 2nd Floor, CA 92821 in the Conference Center at 1:30 pm.

Thereafter, the City will be available to allow access to the Project site as part of the field preconstruction meeting session.

5. Contractor's License: In accordance with provisions of Section 3300 of the California Public Contract Code, the AGENCY has determined that the Contractor shall possess a valid California Contractor's License Class “A” (General Engineering). Additionally, the Prime Contractor or subcontractor completing the painting and sandblasting operations shall possess a valid California Contractor's License Class “C-33” (Painting and Decorating license). Failure to possess such licenses may render the bid non-responsive and bar the award of the contract to that non-responsive BID DOCUMENT 9-3-2024
Valencia Reservoir A-2 CIP 7473
10 MG Steel Water Tank Rehabiliation
Bidder. The successful Contractor and his subcontractors will be required to possess business licenses from the AGENCY.

6. Registration with the Department of Industrial Relations: The Bidder’s attention is directed to Labor Code Section 1725.5, which provides that a contractor or subcontractor shall not be qualified to bid on, be listed in a Bid proposal, subject to the requirements of Public Contract Code Section 4104, or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5.

7. Prevailing Wages: In accordance with the provisions of Section 1770, et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined the general prevailing rate of wages applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be obtained from the State at the following website:
http://www.dir.ca.gov/OPRL/pwd/. Certified payroll is required on this public funded public works project.

8. Bid Security: Each bid shall be accompanied by bid security in the form of a cashier's check, certified check or bid bond in the amount of 10% of the total bid amount. All cashier's checks or certified checks must be drawn on a responsible bank doing business in the United States and shall be made payable to THE CITY OF BREA. A bonding company admitted and licensed to do business in the State of California must issue bid bonds. Bids not accompanied by the required bid security shall be rejected. Cash and personal or company checks are NOT acceptable.

9. Payment Bond and Performance Bond: A Payment Bond and a Performance Bond, each in the amount of 100% of the contract amount, will be required of the Contractor.

10. Retention: In accordance with the Contract, five percent (5%) of any progress payment will be withheld as a retention. Pursuant to Section 22300 of the Public Contract Code, at the request and expense of the Contractor, approved securities equivalent to the amount withheld may be deposited with the AGENCY or with a state or federally chartered bank as the escrow agent, and AGENCY shall then pay such moneys to the Contractor. Refer to the Contract for further clarification.

11. Contact Person: Questions regarding this Notice Inviting Bids shall be directed to: Ryan Chapman, PE, Assistant City Engineer at (714) 990-7763 or email: [email protected].

ALL BONDS ISSUED SHALL BE FROM A BONDING COMPANY ADMITTED AND LICENSED TO DO BUSINESS IN THE STATE OF CALIFORNIA.

THE AGENCY RESERVES THE RIGHT TO REJECT ANY BID OR ALL BIDS AND TO

WAIVE ANY INFORMALITY OR IRREGULARITY IN ANY BID AND TO TAKE ALL BIDS UNDER ADVISEMENT FOR A MAXIMUM PERIOD OF 60 DAYS. ANY

CONTRACT AWARDED WILL BE LET TO THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER. NO BID SHALL BE CONSIDERED UNLESS IT IS

PREPARED ON THE APPROVED PROPOSAL FORMS IN CONFORMANCE WITH THE INSTRUCTIONS TO BIDDERS.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-1 CIP 7473
10 MG Steel Water Tank Rehabilitation

S E C T I O N B

I N S T R U C T I O N S T O B I D D E R S

1. Proposal Forms
Bids shall be submitted in writing on the Proposal forms provided by the AGENCY. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The AGENCY will reject any proposal not meeting these requirements. The bid shall be filed with the City Clerk, Third Floor City Hall, One Civic Center Circle, Brea, California, which shall be endorsed with the Project Title and Project Number as it appears on the Notice Inviting Sealed Bids. The sealed envelopes will be publicly opened and read at the time and place stated in the Notice Inviting Bids. Bidders or their authorized agents are invited to be present at the opening. Unauthorized conditions, limitations, or provisions attached to a proposal will render it informal and may cause its rejection. The complete proposal forms shall be without interlineations, alterations or erasures. Alternative proposals will not be considered unless requested. No oral, telegraphic, or telephonic proposals or modifications will be considered. The proposal may be withdrawn upon request by the bidder without prejudice to himself prior to, but not after the time fixed for opening of bids, provided that the request is in writing, that it has been executed by the bidder or his duly authorized representative, and that it is filed with the AGENCY.

2. Proposal Guarantee
Proposals must be accompanied by a proposal guarantee consisting of a certified or cashier's check or bid bond payable to the AGENCY in the amount not less than 10% of the total amount named in the proposal. Any proposal not accompanied by such a guarantee will not be considered. Said check or bond shall be made payable to the AGENCY and shall be given as a guarantee that the bidder, if awarded the Work, will enter into a contract within 10 working days after the award and will furnish the necessary bonds as hereinafter provided. In the case of refusal or failure to enter into said contract, the check or bond, as the case may be, shall be forfeited to the AGENCY.

3. Proposal Signature
If the proposal is made by an individual, it shall be signed and his full name with his address shall be given; if it is made by a firm, it shall be signed with the co-partnership name by a member of the firm who shall sign his own name and the name and address of each member shall be given; and if it is made by a corporation, the name of the corporation shall be signed by its duly authorized officer or officers attested by the corporate seal, and the names and titles of all officers of the corporation shall be given.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-2 CIP 7473
10 MG Steel Water Tank Rehabilitation

4. Delivery Of Proposal
Proposals shall be enclosed in a sealed envelope plainly marked on the outside:
“SEALED BID”
for

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT NO. 7473
in the

CITY OF BREA - DO NOT OPEN WITH REGULAR MAIL
Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility alone to ensure delivery of the proposal to the hands of the AGENCY's designated official prior to the bid opening hour stipulated in the Notice Inviting Sealed Bids. Late proposals will not be considered.

5. Return of Proposal Guarantees
The proposal guarantees of the second and third lowest bidders will be held until the awarded bidder has properly executed all contract documents. Within 10 working days after the award of contract, the remaining proposal guarantees accompanying all other proposals will become null and void and returned to the unsuccessful bidders.

6. Taxes
No mention shall be made in the proposal of Sales Tax, Use Tax or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

7. Disqualification Of Bidders
In the event that any bidder acting as a direct contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a direct contractor.

8. Contractor's License Requirement
This project requires the Contractor to possess a valid State of California contractor's license as stated in Section A “Notice Inviting Sealed Bids”.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-3 CIP 7473
10 MG Steel Water Tank Rehabilitation

9. Registration with the Department of Industrial Relations The Bidder’s attention is directed to Labor Code Section 1725.5, which provides that a contractor or subcontractor shall not be qualified to bid on, be listed in a Bid proposal, subject to the requirements of Public Contract Code Section 4104, or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5.

10. References
All reference information called for in the bid proposal must be submitted with the bid proposal.

11. Listing Of Subcontractors
Bidders shall list in the bid proposal the name and place of business of each subcontractor who will perform work or labor or render services for the Contractor in an amount in excess of one-half of one percent of the Contractor's total bid.

12. Discrepancies And Misunderstandings
Bidders must satisfy themselves by personal examination of the work site, plans, specifications and other contract documents, and by any other means as they may believe necessary, as to the actual physical conditions, requirements and difficulties under which the Work must be performed.

No bidder shall at any time after submission of a proposal make any claim or assertion that there was any misunderstanding or lack of information regarding the nature or amount of work necessary for the satisfactory completion of the job. Should a bidder find any errors, omissions, or discrepancies in the plans, specifications, and other contract documents or should he be in doubt as to their meaning, he shall notify the AGENCY. Should it be found necessary, a written addendum will be sent to all bidders. Any addenda issued during the bidding period shall form a part of the contract and shall be included with the proposal.

13. Equivalent Materials
Requests for the use of equivalents to those specified, must be submitted to the AGENCY. Only substitutions approved prior to bid due date via addenda Product Substitutions, will be considered.

No substitutions will be considered after bid due date and contract award. It is the sole responsibility of the successful bidder to prove to the AGENCY that such a material is truly an equivalent.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-4 CIP 7473
10 MG Steel Water Tank Rehabilitation

14. Legal Responsibilities
All proposals must be submitted, filed, made and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same or expressly referred to herein or not. Any bidder submitting a proposal shall by such action thereby agree to each and all of the terms, conditions, provisions and requirements set forth, contemplated and referred to in the Plans, Specifications and other contract documents, and to full compliance therewith. Additionally, any bidder submitting a proposal shall, by such action thereby, agree to pay at least the minimum prevailing per diem wages as provided in Section 1773, et. seq. of the labor code for each craft, classification or type of workman required as set forth by the Director of Industrial Relations of the State of California.

15. Award Of Contract
The award of contract, if made, will be to the lowest responsible bidder as determined solely by the AGENCY. The AGENCY reserves the right to reject any or all proposals, to waive any irregularity, and to take the bids under advisement for a maximum period of 60 days. In no event will an award be made until all necessary investigations are made to the responsibility and qualifications of the bidder to whom the award is contemplated.

16. Material Guarantee
The successful bidder may be required to furnish a written guarantee covering certain items of work for varying periods of time from the date of acceptance of the work by the AGENCY. The work to be guaranteed, the form, and the time limit of the guarantee will be specified in the special provisions. Said guarantee shall be signed and delivered to the AGENCY before acceptance of the contract by the AGENCY. Upon completion of the contract, the amounts of the two contract bonds required in Section 2-4, "CONTRACT BONDS," of the Standard Specifications for Public Works Construction, may be reduced to conform to the total amount of the contract bid prices for the items of work to guaranteed, and this amount shall continue in full force and effect for the duration of the guarantee period. However, the Labor and Material Bond cannot be reduced until the expiration of 35 days after the date of recordation of the Notice of Completion.

17. Execution Of Contract
The successful bidder shall execute a written contract with the AGENCY on the form of agreement provided and shall secure all insurance and bonds required by the Specifications within 10 working days from the date of the Notice of Intent to Award. Failure to enter into a contract shall be just cause for the annulment of the award and the forfeiture of the proposal guarantee. If the successful bidder fails to execute the contract, the AGENCY may award the contract to the second lowest responsible bidder. If the second lowest responsible bidder fails to execute the contract, the AGENCY may award the contract to the third lowest bidder. On the failure of such second or third lowest responsible bidder to execute the contract, such bidder's guarantees shall be likewise forfeited to the AGENCY. The work may then be re-advertised.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-5 CIP 7473
10 MG Steel Water Tank Rehabilitation

18. Submission of Bonds and Insurance
The successful bidder will be required to furnish the necessary bonds and insurance to the AGENCY within 10 working days from the Notice of Intent to Award of Contract and prior to AGENCY award. Prior to issuance of Notice to Proceed, the AGENCY must be furnished with a Policy endorsement as required in the sample agreement depicted in Section D.

19. Addenda
The effect of all addenda to the contract documents shall be considered in the bid package and said addenda shall be made part of the contract documents and shall be returned with the bid package.

Failure to submit any such addenda with the bid package may render the bid irregular and result in its rejection by the AGENCY.

20. Blank

21. Questions to the Engineer
Questions regarding the bid documents (i.e. plans, specifications, contract documents, bid forms, etc.) will be received by the Engineer up to ten (10) working days prior to the bid opening as specified in SECTION A. Questions asked of the Engineer after this time will not be addressed.

22. RFI (SEE NEXT PAGE)
For Requests for Interpretation (RFI), the Bidder shall use the form on the following page for submittal in writing.

BID DOCUMENT 9-3-2024
Valencia Reservoir B-6 CIP 7473
10 MG Steel Water Tank Rehabilitation

CITY OF BREA

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT NO. 7473

R E Q U E S T F O R I N T E R P R E T A T I O N O F C O N T R A C T

D O C U M E N T S
Date:

Time:

Company:

Contact Person:

Address:

Telephone: FAX:

Plan Sheet:

Specification Section:

INTERPRETATION REQUESTED:

REPLY:

T0 A/E:

BID DOCUMENT 9-3-2024
Valencia Reservoir C-1 CIP 7473
10 MG Steel Water Tank Rehabilitation
BIDDER: __________

S E C T I O N C

P R O P O S A L

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT NO. 7473
in the

CITY OF BREA
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF BREA:

In compliance with the Notice Inviting Sealed Bids, the undersigned hereby proposes and agrees to perform all the work therein described, and to furnish all labor, material, equipment and incident insurance necessary therefor, in accordance with the plans and specifications on file in the office of the City Engineer of the City of Brea. The undersigned agrees to perform the work therein to the satisfaction of and under the supervision of the City Engineer of the City of Brea, and to enter into a contract at the following prices. The undersigned agrees to complete the entire Project within 75 Working Days for Base Bid Schedule A and 50 Working Days For Additive Bid Schedule B for a total combined 125 Working Days from the date stated within the Notice to Proceed.

BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications, Instructions to Bidders and all other contract documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with AGENCY at the unit and/or lump sum prices set forth in the following Bid Schedule. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to AGENCY of the guaranty accompanying this proposal.

BIDDER understands that a bid is required for the entire work that the estimated quantities set forth in the Bid Schedule are solely for the purpose of comparing bids and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. THE AGENCY RESERVES THE RIGHT TO DELETE ANY ITEM FROM THE CONTRACT.

It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, fees, etc., and will be guaranteed for a period of sixty days from the bid opening date. If at such time the contract is not awarded, the AGENCY will reject all bids and will re-advertise the project. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures.

If awarded the Contract, the undersigned agrees that in the event of the BIDDER'S default in executing the required contract and filing the necessary bonds and insurance certificates within 10 working days after the date of the AGENCY'S notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become the property of the AGENCY and this bid and the acceptance hereof may, at the AGENCY'S option, be considered null and void.

Accompanying this proposal of bid, find _______ in the amount of $ ________ which said amount is not less than 10% of the aggregate of the total bid price, as required by the Notice Inviting Sealed Bids, payable to the AGENCY. (Please insert the words "Cash", "Certified Check", or "Bidder's Bond", as the case may be).

BID DOCUMENT 9-3-2024
Valencia Reservoir C-2 CIP 7473
10 MG Steel Water Tank Rehabilitation
Bidder shall signify receipt of all Addenda here, if any:

Addenda No. Date Received Bidder's Signature

BID DOCUMENT 9-3-2024
Valencia Reservoir C-3 CIP 7473
10 MG Steel Water Tank Rehabilitation

VALENCIA RESERVOIR
10 MG STEEL WATER TANK REHABILITATION
CIP PROJECT NO. 7473

PROJECT BASE BID SCHEDULE A
NO. ITEM UNIT QUANTITY UNIT

PRICE AMOUNT
1 Mobilization and Demobilization
(5% Max) 1 LS $ $
2 Site Safety, progress meetings,
scheduling, and security 1 LS $ $
3 Seal Weld Interior Accessible Areas 1 LS $ $
4 Filler Weld Corrosion Pinholes 10 EA $ $
5 Refurbish Existing Roof Vent 1 LS $ $
6 Furnish and Install Roof Hatch 1 LS $ $
7 Furnish and Install Manway 1 LS $ $
8 Furnish and Install Roof Handrails 1 LS $ $
9 Furnish and Install Exterior Ladder
Cover 1 LS $ $
10 Furnish and Install Safety Climb 2 EA $ $
11 Furnish and Install Inlet/Outlet
Piping 1 LS $ $
12 Furnish and Install Gauge Board 1 LS $ $
13 Furnish and Install Taps and
Sensing Line 1 LS $ $
14 Remove Existing 12” Outlet 2 EA $ $
15 Remove existing 12” Floor Drain 1 LS $ $
BID DOCUMENT 9-3-2024
Valencia Reservoir C-4 CIP 7473
10 MG Steel Water Tank Rehabilitation
NO. ITEM UNIT QUANTITY UNIT

PRICE AMOUNT
16 Surface Prepare and Recoat Tank
Interior 1 LS $ $
17 Spot Surface Prepare and Spot
Repair Tank Exterior 1 LS $ $
18 Disinfect Tank 1 LS $ $
19 Furnish and Install Cathodic
Protection System 1 LS $ $
Total: Base Bid Schedule A in Figures: $
Total: Base Bid Schedule A in Words:

BID DOCUMENT 9-3-2024
Valencia Reservoir C-5 CIP 7473
10 MG Steel Water Tank Rehabilitation

PROJECT ADDITIVE BID SCHEDULE B
NO. ITEM UNIT QUANTITY UNIT

PRICE AMOUNT
1 Furnish and Install 24” Steel Piping 50 LF $ $
2 Furnish and Install 24” Gate Valve 1 EA $ $
3 Surface Prepare and Recoat Tank
Exterior 1 LS $ $
4 Remove and Replace Interior
Ladder 1 LS $ $
Total: Additive Bid Schedule B in Figures: $
Total: Additive Bid Schedule B in Words:

Total: Base Bid Schedule A + Additive Bid Schedule B in Figures: $ Total: Base Bid Schedule A + Additive Bid Schedule B in Words:

1. Bidder understands that the basis of the bid award will be on the lowest responsive and responsible bidders Base Bid Amount. However, the City Council at its discretion may elect to award the Base Bid Schedule A only, Base Bid Schedule A + Additive Bid Schedule B; only Additive Schedule B; Base Bid Schedule A + Specific Additive Bid Items in Schedule B; or reject all bids ____________________ (Bidders Initials).

2. Bidder declares that (I)(we)(it) has read and understand the Scope of Work as defined in Item 1 of Section A - Notice Inviting Sealed Bids and Item 1 and Item 12 of Section B -Instructions to Bidders ____________________ (Bidders Initials).

3. Bidder understands that full descriptions of each bid item listed in the Bid Schedule(s) are included in Section 9 of the Special Provisions; and, Bidder has read said bid descriptions; and, bidder understands the scope of work contained within each bid item; and, that (I)(we)(it) have included all costs within said bid items accordingly within the bid schedule(s)_____________ (Bidders Initials).

BID DOCUMENT 9-3-2024
Valencia Reservoir C-6 CIP 7473
10 MG Steel Water Tank Rehabilitation

L I S T O F S U B C O N T R A C T O R S
In accordance with Government Code Section 4104, the Bidder shall set forth the name, business address, license number, class and Department of Industrial Relations (DIR) registration number of each subcontractor who will perform work or render service to the bidder on said contract in an amount in excess of one-half of one percent of the total bid and the portion of the work to be done by such subcontractor.

Bid
Item (s)
Number
%
Portion
of
Work/($)
Name, Address and E-mail of
Subcontractor
State License
Number
Class DIR Registration
Number

By submission of this proposal, the Bidder certifies:

1. That (I)(we)(it) is able to and will perform the balance of all work which is not covered in the above subcontractors listing pursuant to the required selfperforming percentage requirements within the Special Provisions.

2. That the AGENCY will be furnished copies of all subcontracts entered into by subcontractor for this project 10 WD’s after award of Contract. ____________________ (Bidders Initials)
BID DOCUMENT 9-3-2024
Valencia Reservoir C-7 CIP 7473
10 MG Steel Water Tank Rehabilitation

NON-COLLUSION DECLARATION

TO BE SUBMITTED WITH PROPOSAL
I, ____________________________________________________________, am the
(Print Name)
_____________________________________ of ___________________________, (Position/Title) (Name of Company)
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid; that the BIDDER has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder; that all statements contained in the bid are true; and, the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the BIDDER.

I declare under penalty of perjury under the Laws of the State of California that the foregoing is true and correct and that this declaration is executed on this __________day of _______________, 20_____.

Name of Bidder
Signature of Bidder
Address of Bidder

BID DOCUMENT 9-3-2024
Valencia Reservoir C-8 CIP 7473
10 MG Steel Water Tank Rehabilitation
BIDDER’S STATEMENT REGARDING “ANTI-KICKBACK” REQUIREMENTS The undersigned is submitting this proposal for performing by contract the work required by these bid documents, agrees to comply with the Copeland “Anti-Kickback” Act (18 USC 74) as supplemented in the Department of Labor regulations (29 CFR, Part 3). This act provides that each contractor or subcontractor shall be prohibited from inducing, by any means, any person employed in the construction or repair of public work, to give up any part of the compensation to which he/she is otherwise entitled.

Signed
Title
Firm
Date
BID DOCUMENT 9-3-2024
Valencia Reservoir C-9 CIP 7473
10 MG Steel Water Tank Rehabilitation

U T I L I T Y A G R E E M E N T

HONORABLE MAYOR AND CITY COUNCIL

CITY OF BREA, CALIFORNIA
Gentlemen:

The undersigned hereby promises and agrees that in the performance of the work specified in the contract, known as the VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP PROJECT NO. 7473, (I)(we)(it) will employ and utilize only qualified persons, as hereinafter defined, to work in proximity to any electrical secondary or transmission facilities. The term "Qualified Person" is defined in Title 8, California Administrative Code, Section 2700, as follows:
"Qualified Person: A person who, by reason of experience or instruction, is familiar with the operation to be performed and the hazards involved."
The undersigned also promised and agrees that all such work shall be performed in accordance with all applicable electrical utility company's requirements, Public Utility Commission orders, and State of California Cal-OSHA requirements.

The undersigned further promises and agrees that the provisions herein shall be and are binding upon any subcontractor or subcontractors that may be retained or employed by the undersigned, and that the undersigned shall take steps as are necessary to assure compliance by any said subcontractor or subcontractors with the requirements contained herein.

Contractor
By
Title
Date: ___________________
BID DOCUMENT 9-3-2024
Valencia Reservoir C-10 CIP 7473
10 MG Steel Water Tank Rehabilitation

D I S Q U A L I F I C A T I O N Q U E S T I O N N A I R E In accordance with Government Code Section 14310.5, the Bidder shall complete, under penalty of perjury, the following questionnaire.

QUESTIONNAIRE
Has the Bidder, any officer of the Bidder or any employee of the Bidder who has a proprietary interest in the Bidder ever been disqualified, removed or otherwise prevented from bidding on or completing a Federal, State or local government project because of a violation of law or a safety regulation?
 Yes  No
If the answer is yes, explain the circumstances in the space provided.

Note: This questionnaire constitutes a part of the Proposal, and a signature portion of the Proposal shall constitute signature of this questionnaire.

BID DOCUMENT 9-3-2024
Valencia Reservoir C-11 CIP 7473
10 MG Steel Water Tank Rehabilitation

C O M P E N S A T I O N I N S U R A N C E C E R T I F I C A T E Pursuant to Section 1861 of the State Labor Code, each contractor to whom a public works contract has been awarded shall sign the following certificate.

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Contractor
By
Title
Date: ___________________

BID DOCUMENT 9-3-2024
Valencia Reservoir C-12 CIP 7473
10 MG Steel Water Tank Rehabilitation

B I D D E R ' S I N F O R M A T I O N
BIDDER certifies that the following information is true and correct:

Bidder Name
Business Address
City, State Zip
( )
Telephone Number
Email Address
State Contractor’s License No. and Class
____________________________________________________________ DIR Registration Number
Original Date Issued (State Contractor’s License)
Expiration Date
The work site was inspected by of our office on __________, 20___.

The following are persons, firms, and corporations having a principal interest in this proposal:

BID DOCUMENT 9-3-2024
Valencia Reservoir C-13 CIP 7473
10 MG Steel Water Tank Rehabilitation
The undersigned is prepared to satisfy the Council of the City of Brea of its ability, financially or otherwise, to perform the contract for the proposed work and improvements in accordance with the plans and specifications set forth.

Company Name
Signature of Bidder
Printed or Typed Signature
Subscribed and sworn to before me this day of , 20___ .

NOTARY PUBLIC

NOTARY SEAL

REQUIRED PAST PROJECT EXPERIENCE
Bidder shall list below the names, address, telephone numbers, and projects completed for three public agencies for which the bidder has performed similar work with a total construction contract of $1M or more within the past Five years:

1. Name and Address of Public Agency
Name and Telephone No. of Public Agency Project Manager: _______________________ Contract Amount Type of Work Date Completed

2. Name and Address of Public Agency
Name and Telephone No. of Public Agency Project Manager: _______________________ Contract Amount Type of Work Date Completed

3. Name and Address of Public Agency
Name and Telephone No. of Public Agency Project Manager: _______________________ Contract Amount Type of Work Date Completed
Inaccurate or failure to provide the required information shall result in bidder’s proposal being non-responsive.

BID DOCUMENT 9-3-2024
Valencia Reservoir C-14 CIP 7473
10 MG Steel Water Tank Rehabilitation
Responsible Bidder – Supplemental Questionnaire

1. How many years has your organization been in business in California as a contractor under your present business name and license number?
______Years

2. Is your firm currently the debtor in a bankruptcy case?  Yes  No
If “ yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. ____________ ______________________________ ________________________ Case Number Bankruptcy Court Date Filed

3. Was your firm in bankruptcy any time during the last five years? (This question refers only to a bankruptcy action that was not described in answer to question 2, above.)  Yes  No
If “ yes,” indicate the case number, bankruptcy court, and the date on which the petition was filed. ____________ ______________________________ ________________________ Case Number Bankruptcy Court Date Filed

4. Has any CSLB license held by your firm or its Responsible Managing Employee (RME) or Responsible Managing Officer (RMO) been suspended within the last five years?  Yes  No

5. At any time in the last five years, has your firm been assessed and paid liquidated damages after completion of a project, under a construction contract with either a public or private owner?
 Yes  No

6. Has your firm ever defaulted on a construction contract?  Yes  No
If “yes,” explain on a separate page.

BID DOCUMENT 9-3-2024
Valencia Reservoir C-15 CIP 7473
10 MG Steel Water Tank Rehabilitation

7. In the last five years has your firm, or any firm with which any of your company’s owners, officers or partners was associated, been debarred, disqualified, removed or otherwise prevented from bidding on, or completing, any government agency or public works project for any reason?
 Yes  No
If “yes,” explain on a separate page. State the name of the organization debarred, the year of the event, the owner of the project, and the basis for the action.

8. In the last five years, has your firm been denied an award of a public works contract based on a finding by a public agency that your company was not a responsible bidder?  Yes  No
If “yes,” on a separate page identify the year of the event, the entity denied the award, the owner, the project, and the basis for the finding by the public agency.

9. In the past five years, has any claim against your firm concerning your firm’s work on a construction project, been filed in court or arbitration?  Yes  No
If “yes,” on a separate page identify the claim(s) by providing the project name, date of the claim, name of the claimant, the name of the entity the claim was filed against, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending or, if resolved, a brief description of the resolution).

10. In the past five years, has your firm made any claim against a project owner concerning work on a project or payment for a contract, and filed that claim in court or arbitration?  Yes  No
If “yes,” on a separate page identify the claim be providing the name of claimant, the project name, date of the claim, name of the entity (or entities) against whom the claim was filed, a brief description of the nature of the claim, the court and case number, and a brief description of the status of the claim (pending, or if resolved, a brief description of the resolution.

11. At any time during the past five years, has any surety company made any payments on your firm’s behalf as a result of a default, to satisfy any claims made against a performance or payment bond issued on your firm’s behalf in connection with a construction project, either public or private?
 Yes  No
BID DOCUMENT 9-3-2024
Valencia Reservoir C-16 CIP 7473
10 MG Steel Water Tank Rehabilitation

12. In the last five years, has any insurance carrier, for any form of insurance, refused to renew the insurance policy for your firm?
 Yes  No

13. Has your firm, or any of its owners, officers, or partners ever been liable in a civil suit, or found guilty in a criminal action, for making any false claim or material misrepresentation to any public agency or entity?
 Yes  No

14. Has your firm, or any of its owners, officers or partners ever been convicted of a crime involving any federal, state, or local law related to construction?  Yes  No
If “yes,” explain on a separate page, including identifying who was convicted, the name of the victim, the date of the conviction, the court and case number, the crimes, and the grounds for the conviction.

15. Has your firm or any of its owners, officers or partners ever been convicted of a federal or state crime of fraud, theft, or any other act of dishonesty?  Yes  No
If “yes,” identify on a separate page, the person or persons convicted, the court and case number, the crimes, and the year convicted.

16. If your firm was required to pay a premium of more than one per cent for a performance and payment bond on any project(s) on which your firm worked at any time during the last three years, state the percentage that your firm was required to pay. You may provide an explanation for a percentage rate higher than one per cent, if you wish to do so.
%

17. During the last five years, has your firm ever been denied bond credit by a surety company, or has there ever been a period of time when your firm has no surety bond in place during a public construction project when on was required?  Yes  No

BID DOCUMENT 9-3-2024
Valencia Reservoir C-17 CIP 7473
10 MG Steel Water Tank Rehabilitation

18. Has CAL OSHA cited and assessed penalties against the General Contractor or its associates for any “serious,” “willful” or “repeat” violations of its safety or health regulations in the past five years?
(Note: If you have filed an appeal of a citation, and the Occupational Safety and Health Appeals Board has not yet ruled on your appeal, you need not include information about it.)  Yes  No
If “yes,” on separate page describe the citations, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any OSHAB decision.

19. Has the Federal Occupational Safety and Health Administration cited and assessed penalties against the General Contractor or its associates in the past five years? (Note: If an appeal of the citation has been filed and the Appeals Board has not yet ruled, or there is a court appeal pending, you need not include information about the citation.)  Yes  No
If “yes,” on separate page describe the citation, the party against whom the citation was made, date of citation, nature of the violation, project on which the citation was issued, owner of project, and the amount of penalty paid, if any. State the case number and date of any decision.

20. Has there been more than one occasion during the last five years in which the General Contractor or its associates was required to pay either back wages or penalties for failure to comply with the state’s prevailing wage laws?
 Yes  No
If “yes,” on separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid an the amount of back wages and penalties that were assessed.

21. During the last five years, has there been more than one occasion in which the General Contractor or its associates have been penalized or required to pay back wages for failure to comply with the Federal Davis-Bacon prevailing wage requirements?  Yes  No
If “yes,” on separate page, describe the violator, nature of each violation, name of the project, date of its completion, the public agency for which it was constructed, the number of employees who were initially underpaid an the amount of back wages and penalties that were assessed.

Inaccurate response to this questionnaire could result in bidder’s proposal being nonresponsive.

BID DOCUMENT 9-3-2024
Valencia Reservoir C-18 CIP 7473
10 MG Steel Water Tank Rehabilitation

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE
______________________________________________________________________________ ____________________________________________________________as PRINCIPAL, and ______________________________________________________________________________ as SURETY, are held and firmly bound unto the CITY OF BREA, CALIFORNIA, hereinafter referred to as the "City", in the penal sum of ten percent (10%) of the total amount of the bid of the principal above named, submitted by said principal to said City, for the work described below, for payment of which sum in lawful money of the United States of America, well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

In no case shall the liability of the surety hereunder exceed the sum of $_____________________________________. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said Principal has submitted the same mentioned bid to said City, for construction of the work under the City's specification entitled "_____________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ "For which bids are to be opened in the Council Chambers of the City Hall of said City at 2:00 PM on ________________________________.

NOW, THEREFORE, if said Principal is awarded the contract, and within the time and manner required under the heading "Instructions to Bidders", after the prescribed forms are presented to him for signature, enters into a written contract, in the form of agreement bound herein, in accordance with the bid, and files the two bonds with said City, one to guarantee faithful performance and the other to guarantee payment for labor and materials, then this obligation shall be null and void; otherwise, it shall be and remain in full force and effect until released by the City.

In the event suit is brought upon this bond by the Obligee and judgment is recovered, said Surety shall pay all costs incurred by the Obligee in such suit, including a reasonable attorney's fee to be fixed by the court.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______________ day of
____________________________, 2021____.
______________________________ ______________________________ Principal Surety
By: ___________________________

BID DOCUMENT 9-3-2024
Valencia Reservoir C-19 CIP 7473
10 MG Steel Water Tank Rehabilitation

BID BOND

ACKNOWLEDGMENT OF SURETY
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

ACKNOWLEDGMENT
State of California
County of
)
)
)
On before me,

(insert name and title of the officer)
personally appeared
,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature (Seal)
Signature of Notary Public
BID DOCUMENT 9-3-2024
Valencia Reservoir D-1 CIP 7473
10 MG Steel Water Tank Rehabilitation

S E C T I O N D

S A M P L E C O N T R A C T
[VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP POJECT NO. 7473]
This Construction Agreement (“Agreement”) is dated _________________, 20____ for reference purposes and is executed by the City of Brea, a California municipal corporation, and [contractor name], a [state] [type of entity] (“Contractor”). Contractor’s CSLB license number is ______________. Contractor’s DIR registration number is _______________.

R E C I T A L S
A. City duly solicited, received, publicly opened, and declared bids for the following public works project: VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP PROJECT NO. 7473 (“Project”).

B. City selected Contractor as the lowest responsive and responsible bidder for the Project.

C. The parties are executing this Agreement to provide for Contractor’s furnishing of labor, equipment, and material for the construction of the Project.

NOW, THEREFORE, in consideration of the mutual covenants herein contained, City and Contractor hereby agree as follows:

1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment and shall do the work for the construction of the VALENCIA RESERVOIR 10 MG STEEL WATER TANK REHABILITATION, CIP PROJECT NO. 7473 (“Project”). Such work shall be performed in accordance with contract documents for this Project on file in the office of the City Engineer and in accordance with bid prices, plans, and specifications more fully described in Section 4, below, and in accordance with the instructions of the Public Works Director (collectively, “Work”). Contractor shall at all times comply with applicable laws and City policies.

2. CONTRACT PRICE AND PAYMENT:

A. As total and complete compensation for satisfactorily completing the Work, City shall pay to Contractor the prices set forth in Contractor’s bid amount of $ _______________.

Progress payments shall be made for each portion of the Work satisfactorily completed.

Notwithstanding the foregoing, City shall be authorized to withhold a retention from payments in the maximum amount permitted by law.

B. At the written request and expense of Contractor, securities equivalent to any moneys withheld by City to ensure performance of this Agreement shall be deposited with City, or with a state or federally chartered bank in the State of California as the escrow agent, that BID DOCUMENT 9-3-2024
Valencia Reservoir D-2 CIP 7473
10 MG Steel Water Tank Rehabilitation
shall then pay those moneys to Contractor. Upon satisfactory completion of this Agreement, the securities shall be returned to Contractor. Alternatively, Contractor may request that City make payment of retentions earned directly to the escrow agent at the expense of Contractor. At the expense of Contractor, Contractor may direct the investment of the payments into securities, and Contractor shall receive the interest earned on the investments upon the same terms provided for securities deposited by Contractor.

C. Upon satisfactory completion of this Agreement, Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from City pursuant to the terms of this Section. Securities eligible for investment shall include those listed in Government Code Section 16430, bank or savings and loan certificates of deposit, interest-bearing demand deposit accounts, standby letters of credit, or any other security to which the parties agree in writing. Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon.

D. If Contractor elects to receive interest on moneys withheld in retention by City, then Contractor shall, at the request of any subcontractor performing more than five percent of Contractor’s total bid amount, make that option available to the subcontractor regarding any moneys withheld in retention by Contractor from the subcontractor. Further mandatory details are provided in Public Contract Code Section 22300(d).

E. The escrow agreement for security deposits in lieu of retention shall be substantially similar to the form provided in Public Contract Code Section 22300(f).

3. CUSTOMER CARE: Contractor, while fulfilling the terms of this Agreement, shall provide exceptional customer care. Any negative contact with City staff, residents, businesses, visitors, or other contractors shall be reported by Contractor immediately to City.

Contractor’s management and supervisory personnel shall intercede to resolve or mitigate the negative contact in conjunction with City staff. The parties may agree in advance to a single person contact, a representative of either City or Contractor, for the investigation and response to complaints.

4. INCORPORATED DOCUMENTS: The plans and specifications referenced in Section 1, above, the Notice Inviting Sealed Bids attached hereto, the Instructions to Bidders (including attachments), and, unless omitted from such Notice, the 2018 edition of “Standard Specifications for Public Works Construction” (“Standard Specifications”), as amended by the Contract Documents, all of which are incorporated by reference herein, and this written agreement (collectively, “Contract Documents”), shall constitute the entire agreement between the parties.

This Agreement is intended to require a complete and finished piece of work, and Contractor shall perform all work necessary to properly complete the Work and the Project in accordance with applicable laws, whether set out specifically in the Contract Documents or not. Should it be ascertained that any inconsistency exists between any of the Contract Documents, the provisions of this Agreement shall control.

BID DOCUMENT 9-3-2024
Valencia Reservoir D-3 CIP 7473
10 MG Steel Water Tank Rehabilitation

5. COMPLETION DATE / LIQUIDATED DAMAGES:

A. The Total Contract Working Days shall not exceed _________ Working Days From the date of the Notice To Proceed issued for the Project (“Project Completion Date”) B. Liquidated damages will be assessed in the amount of $1,750.00 for each calendar day in excess of the contract time for the Project beyond the Project Completion Date.

City may deduct liquidated damages from any monies due or that may become due Contractor.

Progress payments made after the completion date shall not constitute a waiver of liquidated damages.

6. TERMINATION:

A. City may terminate this Agreement for convenience without penalty at any time upon 30 days’ written notice to Contractor. In such event, City shall pay Contractor for all services satisfactorily rendered prior to date of termination, which in any case shall not exceed the total contract price, and such payment shall be in full satisfaction of all services rendered.

B. If Contractor breaches this Agreement and fails to cure such breach within seven days of written notice, then City may immediately terminate this Agreement for cause.

7. INSURANCE:

A. Contractor shall not commence work until it has obtained all insurance required hereunder from a company or companies acceptable to City, nor shall Contractor allow any subcontractor to commence work on its subcontract until all insurance required of the subcontractor has been obtained. Contractor shall take maintain the following policies of insurance:
i. Compensation insurance: Before beginning work, Contractor shall furnish to City a certificate of insurance as proof that it has taken out full compensation insurance for all persons whom Contractor may employ directly or through subcontractors in carrying out the Work, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this Agreement. Further, such policy of insurance shall provide that the insurer waives all rights of subrogation against City and its elected officials, officers, employees and agents. In accordance with the provisions of Labor Code Section 3700, every contractor shall secure the payment of compensation to its employees.

Contractor, prior to commencing work, shall sign and file with City a certification as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker’s compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract.”
ii. For all operations of Contractor or any subcontractor in performing the Work, insurance with the following minimum limits and coverage:

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a. Commercial General Liability (occurrence) - for bodily injury, death, and property damage products/completed operations and all other activities undertaken by Contractor in the performance of this Agreement. b. Comprehensive Automobile Liability (occurrence) - for bodily injury, death, and property damage, insuring against all liability arising out of the use of any vehicle.
c. Owner’s and Contractor’s Protective (occurrence) - for bodily injury, death, and property damage arising out of any activities undertaken by Contractor in the performance of this Agreement.
d. Other required insurance, endorsement, or exclusions, as required by the Contract Documents.

B. The policies of insurance required in paragraph (A)(ii) above shall have no less than the following limits of coverage:
i. $2,000,000 for bodily injury or death;
ii. $2,000,000 for property damage; and
iii. The total of the limits specified in subsections (i) and (ii) above, where a combined single limit is provided.

C. Each such policy of insurance required in paragraph (A)(ii) above shall:
i. Be subject to no deductible amount unless otherwise provided, or approved in writing by City.
ii. Be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated A/VII or better according to the most recent A.M. Best Co. Rating Guide. iii. Name as additional insureds City, its elected officials, officers, employees, attorneys, and agents, and any other parties including subcontractors, specified by City to be included.
iv. Specify that it acts as primary insurance and that no insurance held or owned by the designated additional insureds shall be called upon to cover a loss under such policy.
v. Specify that it applies separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. vi. Contain a clause substantially in the following words:
“It is hereby understood and agreed that this policy may not be canceled nor the amount of coverage thereof reduced until 30 days after receipt by the City of Brea BID DOCUMENT 9-3-2024
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of written notice of such cancellation or reduction of coverage as evidenced by receipt of such notice by registered letter.”
vii. Specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided.
viii. Specify that the insurer waives all rights of subrogation against the named additional insureds.
ix. Specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys’ fees, shall be paid in addition to and shall not deplete any policy limits.
x. Otherwise be in form satisfactory to City.

D. Prior to commencing performance under this Agreement, Contractor shall furnish City with original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to their expiration of any required policies of insurance.

E. The insurance obligations under this Agreement shall be: (i) all the insurance coverage and/or limits carried by or available to Contractor; or (ii) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to City. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of Contractor under this Agreement.

8. LABOR CODE COMPLIANCE:

A. Contractor acknowledges that the Work required is a “public work” as defined in Labor Code Section 1720 et seq. Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages.

The applicable prevailing rates can be found on the following website:
http://www.dir.ca.gov/OPRL/pwd/. For federally funded projects, Davis-Bacon requirements apply, and the appropriate wage determinations can be found in the project specifications.

Contractor shall ascertain all prevailing wages applicable to the Project and shall cause a copy of such wage determinations to be posted at the job site.

B. Pursuant to Labor Code Section 1775, Contractor and all subcontractors shall, as a penalty to City, forfeit not more than $200 for each calendar day, or portion thereof, for BID DOCUMENT 9-3-2024
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each worker paid less than the prevailing wage rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for work done under this Agreement by Contractor or, except as provided in Section 1775(b), by any subcontractor.

C. Contractor shall comply with and be bound by the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with Section 1777.5 for all apprenticeable occupations. Prior to commencing the Work, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to City a verified statement of the journeyman and apprentice hours performed under this Agreement.

D. Eight hours of labor shall constitute a legal day’s work for all workmen employed in the execution of this Agreement, and Contractor and all subcontractors shall comply with and be governed by the laws of the State of California having to do with working hours.

E. Contractor and all subcontractors shall, as a penalty to City, forfeit $25 for each worker employed in the execution of this Agreement by Contractor or a subcontractor for each calendar day during which the worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the Labor Code.

F. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: (i) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; (ii) certify and make such payroll records available for inspection as provided by Section 1776; and (iii) inform City of the location of the records. Contractor and each subcontractor shall comply with and be bound by the provisions of Labor Code Section 1771.4(a)(3), which requires that each contractor and each subcontractor shall furnish the records specified in Section 1776 directly to the Labor Commissioner at least monthly, in a format prescribed by the Labor Commissioner.

G. For every subcontractor who will perform work on the Project, Contractor shall be responsible for such subcontractor’s compliance with Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815, and Contractor shall include in the written contract between it and each subcontractor copies of Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815 and a requirement that each subcontractor shall comply with these statutes. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure each subcontractor’s compliance, including conducting a periodic review of the certified payroll records of the subcontractor. Upon becoming aware of a failure of the subcontractor to pay its workers the specified prevailing rate of wages, Contractor shall diligently take corrective action to halt or rectify the failure.

H. Contractor truthfully represents that at the time Contractor submitted its bid for this Project, and thereafter, Contractor possessed, and now possesses the required license(s) from the State Contractors State Licensing Board, and as required in the Contract Documents, as well as all permits, qualifications, insurance and approvals of any nature that are legally required of Contractor to practice its trade(s) and complete the Project. Contractor agrees to not be debarred at any time through the duration of this Agreement. Contractor has investigated and represents and will ensure that all subcontractors possessed and now possess a valid specialty trade license in BID DOCUMENT 9-3-2024
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its trade, as well as all permits, qualifications, insurance and approvals of any nature that are legally required of the subcontractor to practice its trade during the term of this Agreement and at the time Contractor’s bid was submitted. All general building contractor licensees must comply with Business and Professions Code Section 7057. Contractor and all subcontractors must comply with business license requirements of City. Contractor shall not perform work with any debarred subcontractor pursuant to Labor Code Section 1777.1 or 1777.7.

9. UNRESOLVED DISPUTES:

A. In the event that a dispute arises between the parties regarding whether the conditions materially differ, involve hazardous waste, or cause a decrease or increase in Contractor’s cost of or time required for performance of any part of the Work, Contractor shall not be excused from the Completion Date, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. In the event of any dispute or controversy with City over any matter whatsoever, Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. This includes disputed time extension requests and prices for changes. The disputed work will be categorized as an “unresolved dispute” and payment, if any, shall be as later determined by agreement or a court of law. Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters.

B. All claims arising out of or related to the Contract Documents or this Project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to the dispute procedures set forth in Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq., to the extent each is applicable. This Agreement hereby incorporates those provisions as through fully set forth herein. Thus, Contractor or any subcontractor must file a claim in accordance with the Government Claims Act as prerequisite to filing a construction claim in compliance with Section 9204 and Section 20104 et seq. (if applicable), and must then adhere to Section 20104 et seq. and Section 9204, as applicable, with respect to any asserted “claim,” as individually defined in those Sections.

10. ANTI-TRUST CLAIMS: In entering into this Agreement, Contractor offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Business and Professions Code Section 16700 et seq.) arising from purchases of goods, services, or materials pursuant to this Agreement. This assignment shall be made and become effective at the time City tenders final payment to Contractor without further action or acknowledgment by the parties.

11. THIRD PARTY CLAIMS: Pursuant to Public Contract Code Section 9201, City has full authority to compromise or otherwise settle any claim relating to this Agreement at any time. City shall timely notify Contractor of the receipt of any third-party claim relating to this Agreement. City shall be entitled to recover its reasonable costs incurred in providing the notification required by Public Contract Code Section 9201(b).

12. RIGHT TO AUDIT: City or its representative shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its billings to City as a condition precedent to any payment to Contractor. Contractor will promptly furnish BID DOCUMENT 9-3-2024
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documents requested by City. Additionally, pursuant to Government Code Section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, Contractor shall be subject to State Auditor examination and audit at the request of City or as part of any audit of City, for a period of three years after final payment under this Agreement.

13. TRENCHING AND EXCAVATIONS:

A. If the Project involves trenching more than four feet deep, Contractor shall promptly and before the following conditions are disturbed notify City in writing of any: (i) material that Contractor believes may be material that is hazardous waste, as defined in California Health and Safety Code Section 25117, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (ii) subsurface or latent physical conditions at the site differing from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement. City shall investigate the conditions, and if City finds that the conditions do materially differ or do involve hazardous waste and cause a decrease or increase in Contractor’s cost of or the time required for performance of any part of the Work, City shall issue a change order.

B. In addition, whenever work under this Agreement involves an estimated expenditure in excess of $25,000 for the excavation of any trench or trenches five (5) feet or more in depth, Contractor shall submit for acceptance by City or by a registered civil or structural engineer employed by City to whom authority to accept has been delegated, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation, of such trench or trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders of the Division of Industrial Safety, the plan shall be prepared by a registered civil or structural engineer employed by Contractor, and all costs therefor shall be included in the contract price herein for completion of the Work as set forth in this Agreement.

Nothing in this provision shall be deemed to allow the use of a shoring, sloping, or other protective system less effective than that required by the Construction Safety Orders. Nothing in this provision shall be construed to impose tort liability on City or on any City officer, agent, or employee. All plans, plan review, processing, and shoring costs are Contractor’s financial and legal responsibility.

14. UTILITIES: City acknowledges its responsibilities under Government Code Section 4215 concerning existing utilities.

15. LOCATION OF EXISTING ELEMENTS: The methods used and costs involved to locate existing elements, points of connection and all construction methods are Contractor’s sole responsibility. Accuracy of information furnished, as to existing conditions, is not guaranteed by City. Contractor must strictly comply with all applicable requirements of Government Code Section 4216 et seq. Prior to commencement of the Work, Contractor, at its sole expense, must make all investigations necessary to determine locations of existing elements, which may include contacting Underground Service Alert and other private underground locating firm(s), utilizing specialized locating equipment, hand trenching, or both. Contractor must provide City with every Dig Alert Identification Number issued by Underground Service Alert during the BID DOCUMENT 9-3-2024
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course of the Project. Contractor shall be responsible for preserving the integrity of the existing underground utilities and elements at the site.

16. CONTRACTOR’S LIABILITY:

A. City and its officers, agents, and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the Work or any part thereof, or for any of the materials or other things used or employed in performing the Work; or for injury or damage to any person or persons, either workers, employees of Contractor or its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the Work. Contractor shall be responsible for all damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the Work or at any time before its completion and final acceptance.

B. To the maximum extent permitted by law, Contractor will defend, indemnify, and hold City, its elected officials, officers, employees, agents, and volunteers (collectively, “Indemnitees”) free and harmless with respect to any and all actions, claims, liens, stop notices, damages to persons or property, penalties, obligations, and liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other entity in any way arising out of or in connection with the acts, omissions, willful misconduct, work, operations, breach of this Agreement, violation of the Labor Code or any other code or regulation, and/or activities of Contractor, its agents, employees, subcontractors, or invitees in or related to the performance of this Agreement (collectively, “Claims”), whether or not there is concurrent passive or active negligence on the part of any of the Indemnitees, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of any of the Indemnitees, as determined by a final court decision or agreement of the parties.

C. Contractor will defend any action or actions filed in connection with any Claims and will pay all costs and expenses, including actual attorneys’ fees incurred in connection therewith.

D. Contractor will promptly pay any judgment rendered against Contractor or any of the Indemnitees as a result of any Claims, and Contractor agrees to indemnify and save and hold the Indemnitees harmless therefrom.

E. In the event any Indemnitee is made a party to any action or proceeding filed or prosecuted against Contractor in connection with any Claims, Contractor shall pay to the Indemnitees any and all costs and expenses incurred by the Indemnitees in such action or proceeding together with actual attorneys’ fees.

F. So much of the money due to Contractor under and by virtue of this Agreement, as shall be considered necessary by City, may be retained by City until Contractor has satisfied its indemnity obligations under this Section.

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17. ASSIGNMENT: Contractor shall not assign or transfer any interest in this Agreement or any part thereof, whether by assignment or novation, without City’s prior written consent. Any purported assignment without written consent shall be null, void, and of no effect, and Contractor shall hold harmless, defend and indemnify City and its officers, officials, employees, agents, and representatives with respect to any claim, demand, or action arising from or relating to any unauthorized assignment.

18. CONTRACTOR’S REPRESENTATIONS: Contractor represents, covenants and agrees that: (i) Contractor is qualified and capable of furnishing the labor, materials, and expertise necessary to perform the Work in accordance with the terms and conditions set forth in this Agreement; (ii) there are no obligations, commitments, or impediments of any kind that will limit or prevent Contractor’s full performance under this Agreement; (iii) there is no litigation pending against Contractor or any owner or officer thereof, involving alleged theft, dishonesty, or fraud involving a public works project, and neither Contractor nor any owner or officer thereof is the subject of any criminal investigation or proceeding involving a public works project; and (iv) to Contractor’s actual knowledge, neither Contractor nor any owner or officer thereof has been convicted of a felony involving theft, dishonesty, or fraud in connection with a public works project, within the last 10 years.

19. NOTICES: Except as otherwise required by law, any notice, payment, or other communication authorized or required by this Agreement shall be in writing and shall be deemed received on (i) the day of delivery if delivered by hand or overnight courier service during City’s regular business hours or (ii) on the third business day following deposit in the United States mail, postage prepaid, to the addresses listed below, or at such other address as one party may notify the other:

To City:

Director of Public Works
City of Brea
1 Civic Center Circle
Brea, California 92821
To Contractor:
_____________________
_____________________
_____________________

20. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, or on any other basis specified in Government Code Section 12940. Every contractor for public works violating this section is subject to all the penalties imposed for a violation of Labor Code Section 1720 et seq. in accordance with the provisions of Section 1735 of such Code.

21. APPLICABLE LAW: The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California, excluding the choice of law rules. Venue for any such action relating to this Agreement shall be in the Orange County Superior Court.

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22. INCORPORATION OF MANDATORY LANGUAGE: Each and every provision required by law to be inserted in this Agreement shall be deemed to be inserted and this Agreement shall be read and enforced as though such provision were included. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon request of either party this Agreement shall promptly be amended to make such insertion or correction.

23. ENTIRE AGREEMENT: This Agreement, including the Contract Documents, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between the parties. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement.

24. NON-WAIVER OF TERMS: Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default.

25. AUTHORITY: Any person executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of Contractor and has the authority to bind Contractor to the performance of its obligations hereunder.

26. COUNTERPARTS: This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. [SIGNATURES ON FOLLOWING PAGE]
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TO EXECUTE THIS AGREEMENT, the parties have caused their authorized representatives to sign below.
[CONTRACTOR NAME]
[use this signature block if Contractor is a corporation]

____________________________________ ____________________________________ □ Chairperson □ President □ Vice President □ Secretary □ Asst. Secretary □ Chief Finance Officer □ Asst. Treasurer
[Pursuant to California Corporations Code Section 313, both signature lines must be executed unless the signatory holds at least one of the offices designated on each line.] [use this signature block if Contractor is a limited liability company] ____________________________________ ____________________________________ Manager Manager
[Pursuant to California Corporations Code Section 17703.01(d), both signature lines must be executed unless the articles of incorporation state that the firm is managed by only one manager.]

CITY OF BREA
By: _____________________________
Mayor
Attest: _____________________________
City Clerk
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S E C T I O N E

S P E C I A L P R O V I S I O N S
All the Work to be done under this contract shall be in accordance with these Special Provisions and the “GREENBOOK” Standard Specifications for Public Works Construction, latest edition, as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of Associated General Contractors of California. Copies of the Standard Specifications are available from the publisher:

BNi Building News
1612 S. Clementine Street
Anaheim, California 92802
(714) 517-0971
The Standard Specifications set forth above, referred hereinafter as Standard Specifications, will control the general provisions, construction materials, and construction methods for this contract except as amended by the Plans, Special Provisions, or other contract documents.

The section numbers of these Special Provisions coincide with those of the said Standard Specifications.

Only those sections requiring amendment, elaboration, or specifying options, are called out.

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P A R T 1

G E N E R A L P R O V I S I O N S
SECTION 1

TERMS, DEFINITIONS, ABBREVIATIONS, UNITS OF MEASURE, AND

SYMBOLS
1-2 TERMS AND DEFINITIONS
[Add or redefine the following:].

AGENCY - The City of Brea.

Board - The City Council of the City of Brea.

Caltrans - The State of California Department of Transportation.

County - The County of Orange.

Engineer - The City Engineer of the City of Brea or his authorized representative.

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SECTION 2

SCOPE AND CONTROL OF WORK
2-1 AWARD AND EXECUTION OF THE CONTRACT
[Replace with the following:].

Within 10 working days after the date the AGENCY'S Notice of Intent to Award of Contract, the Contractor shall execute and return all contract documents required by the AGENCY. The AGENCY reserves the right to terminate the award if the above requirement is not met. Such termination will result in the forfeiture of the Proposal Guarantee.

The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY officials.

A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
2-3 SUBCONTRACTS
2-3.2 Self Performance
[amend the first sentence as follows:].

Replace 50 percent with 30 percent
2-4 CONTRACT BONDS
[add the following:].

The Faithful Performance Bond shall remain in force until the date of recordation of the Notice of Completion. The Material and Labor Bond shall remain in force until 6 months after the date of recordation of the Notice of Completion.

In conformance with the State of California Government Code, Chapter 13, Section 4590, the Contractor may substitute securities for any monies withheld by the City to endurance under the contract.

At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the AGENCY, or with a state or federally chartered bank as the escrow agent, who shall pay such monies to the Contractor upon notification by AGENCY of Contractor's satisfactory completion of the contract.

The type of securities deposited, and the method of release shall be approved by the AGENCY.

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2-5 PLANS AND SPECIFICATIONS

2-5.1 General
[Add the following:].

Only written authorization from the AGENCY shall be binding over any deviation or change in the Plans and Specifications. Please refer to SECTION 3 - CHANGES IN WORK for further explanation. The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions. Upon completion of all Work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met. Reference in the Special Provisions to “State Standard Specifications” shall mean the Standard Specifications, 2018 edition, of the State of California, Department of Transportation. Copies of these specifications may be obtained from:

State of California – Department of General Services
Publications Distribution Unit
P.O. Box 1015
North Highlands, California 95660
Reference in the Special Provisions to Standard Plans shall mean the Standard Plans of the City of Brea, and where applicable, the following:

Standard Plans for Public Works Construction (SPPWC), published by the Public Works Standards, Inc., latest edition.

Standard Plans, published by the Orange County Public Works Department.

Standard Plans, published by the Orange County Environmental Management Agency.

Standard Plans, published by the State Department of Transportation, 2018 edition.

Standard Plans, published by the City of Brea.

Applicable Standard Plans for this project are contained in Appendix A of these Special Provisions. 2-5.3 Submittals
2-5.3.1 General
[Add the following].

Within 10 working days after the date the AGENCY'S award of contract, the Contractor shall identify submittals which will be required by each section of the specifications and determine the date on which each submittal will be made, the vendor/material supplier, any long lead time items, and other related information. Submittal schedule shall be in matrix form. Submittals shall be consecutively numbered and shall include the specification section number to which they pertain.

Contractor shall be responsible for on time delivery and processing of submittals so as not to impede progress of work. The Contractor shall submit all Submittals to the Engineer via the Internet utilizing a web site address VPM @ www.virtual-pm.com managed by the Agency. The Notice to Proceed will not be issued until all required submittals are approved with “no exception taken” or “Supply as Noted” by the Agency.

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2-6 WORK TO BE DONE
[Add the following].

This Project consists of the rehabilitation of the Valencia Reservoir 10 MG Steel Water Tank located in the City of Brea, State of California. The work to be constructed hereunder generally includes the Base Bid Schedule A work such as, mobilization and demobilization, BMP preparation and implementation, replacement of tank appurtenances, removal of existing coating and recoating of the reservoir interior, adding seismic piping connections, removal and replacement of existing inlet/outlet piping with all required fittings and valves, and all other miscellaneous improvements required to complete the Project as shown on the Plans, and as included in the Specifications. The Additive Bid Schedule B includes removing and replacing existing 18” steel pipe with 24” CMLC from Schedule A new inlet/outlet piping system connection to existing 18” steel pipe with all fittings, valves, and appurtenances, removal of existing exterior tank coating, surface preparation and recoating of tank exterior, and removal and replacement of interior ladder as shown on the Plans, and as included in the Specifications. 2-9 SURVEYING
[Replace with the following].

The Contractor shall be responsible for the accuracy of surveying adequate for construction; however the task of surveying itself shall be performed under the direction of a Licensed Land Surveyor or Professional Engineer, whom is authorized to practice land surveying in the State of California, retained or provided for by the Contractor.

All construction surveying necessary to complete the work as shown on the plans and provided for in these contract documents and specifications shall be accomplished by or under the direction of a Licensed Land Surveyor or Professional Engineer, with the authority to practice land surveying in the State of California, retained or provided by the Contractor. The AGENCY reserves the right to direct additional construction surveys to be performed by the Contractor when it feels it is required to adequately construct the work.

The Contractor shall be required to provide an as-built field survey to establish adequate survey control for the reconstruction of all curb returns where new curb ramp construction is required and any street requiring total removal of the existing pavement section, in order to re-establish the horizontal locations and final elevations of new ramp and curb returns, centerline and/or crown line and existing vertical curves, as directed by the Engineer, prior to the start of any construction. The as-built field survey shall be done only under the direction of a Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying in the State of California.

In accordance with Senate Bill 1563, the Contractor shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The Contractor shall not disturb survey monuments, lot stakes (tagged), or benchmarks without the consent of the Engineer.

The Contractor shall bear the expense of replacing any that may be disturbed. Replacement shall be done only under the direction of a Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying in the State of California.

The centerline monuments for all intersections within the project limits shall be permanently tied out prior to cold milling and overlay and re-established after the final asphalt concrete paving. Upon submittal of all corner records and centerline tie notes and monuments to the Office of Orange County Surveyor, the Contractor shall submit copies of the same records to the City of Brea. Contractor shall also submit accepted and filed corner records upon acceptance by the Office of the County Surveyor prior to completion of the project.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-6 CIP 7473
10 MG Steel Water Tank Rehabilitation
Upon completion of the project, a Notice of Completion shall not be filed until the monuments have been restored and corner records filed to the satisfaction of the County Surveyor.

Payment for the surveying is considered in the various contract bid items of work and no additional compensation will be allowed, therefore.
2-10 AUTHORITY OF BOARD AND ENGINEER
[Add the following].

The Contractor shall give at least 48 hours (2 working days) advance notice when he or his subcontractor will start or resume the work.

The above notice is to be given during working hours, exclusive of Saturday, Sunday or AGENCY holidays for the purpose of permitting the Engineer to make necessary assignments of his representatives. 2-11 INSPECTION
[Add the following].

If the Contractor elects to work under this contract more than 8 hrs/day or more than 40 hrs/week, Saturday, Sunday, or AGENCY holidays, he shall arrange with the Engineer for the required inspection service and pay the Special Inspection Fees which will be charged at the following rates:
4 hrs. or less/day - $500.00
4 hrs. to 8 hrs./day - $1,000.00
When Special Inspection is required, the Contractor shall notify the AGENCY and pay inspection fees 24 hours in advance. If the Contractor is directed by the AGENCY to work under this contract more than 8 hrs./day or more than 40 hrs./week, the Special Inspection fee requirements will be waived.

If the Contractor elects to work under this Contract more than 8 hrs/day or more than 40 hrs/week, Saturday, Sunday, or AGENCY holidays without prior authorization, he/she/it shall pay double the rates mentioned herein to the AGENCY.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-7 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 3

CHANGES IN WORK
3-3 EXTRA WORK
3-3.2 Payment
3-3.2.1 General.
[Add the following:].

Extra work compensation will be made for labor, equipment, and materials used in the specific work zone where the extra work is being performed and not for all crew and materials on-site. When extra work or utility interference is encountered, the Contractor shall contact the City and jointly evaluate if the workforce and/or trucking should be reduced or remain as compensable.

All extra work truck material weight tickets must be completely filled out with times, location, and material dumped to be eligible for extra work payment. All extra work must be approved by the authorized City representative prior to commencing work. Without said approval, the Contractor will be working at risk, hence compensation is not guaranteed.
3-3.2.3 Markup.
[Delete Subsection in total and replace with the following:] (a) Work by Contractor. The following percentages shall be added to the Contractor’s costs and shall constitute the markup for all overhead and profits:
1) Labor ......................................................... 15 2) Materials ................................................... 10 3) Equipment Rental ..................................... 10* 4) Other Items and Expenditures................... 10
* Equipment Rental rates shall be based on the latest applicable Caltrans Equipment Rental Rates To the sum of the costs and markups provided for in the subsection, 1 percent shall be added as compensation for bonding.
(b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor’s actual cost of such work. A markup of ten (10) percent on the first $5,000 of the subcontracted portion of the extra work and a markup of five (5) percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.
(c) Unknown Facilities. In the event the Contractor suspects or begins to locate a utility pipe, conduit, structure or other unknown underground mass not depicted on the Plans or identified within these Specifications, he/she shall continue to uncover and investigate the limits of the item and contact USA as part of the bid item scope of work. Once the unknown underground facility is sufficiently viewed and identified, any stand-by-time, during which no constructive work is being accomplished with respect to the bid item scope of work, will be paid at the base rate for Labor + 10% and for Equipment not working will be paid applying the Delay Factor to the hourly rental rate per the Caltrans Rental Guide with no further mark-up.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-8 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 4

CONTROL OF MATERIALS
4-1 MATERIALS AND WORKMANSHIP
4-1.1 General
[Add the following:].

The Contractor and all subcontractors, suppliers, and vendors shall guarantee that the entire Work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this one year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the Work which is found to not meet those requirements.

The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance.

Security of this guarantee shall be in the form of a Warrantee Bond furnished to the AGENCY by the Contractor. There shall be specific wording in the Warrantee Bond that includes the guarantee or warranty of the labor and materials for a one year period, commencing from the recording date of the Notice of Completion by the County Recorder. The guaranteed amount shall be for 100 percent of the total amount earned to date as indicated on the final progress payment. The AGENCY reserves the right to withhold the retention until the Warrantee Bond has been accepted by the AGENCY.

The Contractor shall make all repairs, replacements, and restorations covered by the Warrantee Bond within ten (10) working days after the date of the Engineer's written notice. Failure to comply with such notice, will cause the AGENCY to file claim against the bond.

Excepted from the Warrantee Bond will be defects caused by acts of God, acts of the AGENCY, acts of vandals, or by acts of others outside or beyond the control of the Contractor. 4-1.4 Test of Materials
[Replace the third sentence of the first paragraph with the following:].

All onsite and offsite tests which require the services of a laboratory to determine compliance with the Contract Documents shall be performed by an independent commercial testing laboratory in the vicinity of Southern California, pre-approved by the Engineer. The laboratory shall be staffed with experienced technicians, properly equipped, and fully qualified to perform the tests in accordance with the specified standards.

The City reserves the right to visit approved testing laboratories anytime during the duration of the testing for the specified project. This random inspection will not require any prior confirmation for the visit date and time of the visit.

Field sampling and testing shall be performed under the direction of the Engineer. The Engineer will determine the exact time and location of all field sampling and testing. Written reports of tests and engineering data furnished by the Contractor for the Engineer's review shall be submitted in the same manner as specified for Shop Drawings.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-9 CIP 7473
10 MG Steel Water Tank Rehabilitation
The testing laboratory shall furnish three copies of a written report of each test performed by laboratory personnel. Two copies of each test report will be transmitted to the Engineer and one copy to the Contractor within three (3) calendar days after each test is completed.

The Contractor shall not retain any testing laboratory firm against which the City has reasonable objection. If at any time during the construction process, the services become unacceptable to the City and the Engineer determines that sufficient cause exists, the Contractor shall terminate the services and engage a different testing laboratory firm, approved by the Engineer.

Unless otherwise provided, all testing shall be performed under the direction of the Engineer and the AGENCY will bear the cost of the initial testing of material and workmanship which are required by the Standard Specifications and the Special Provisions. The cost of all other tests, including the retesting of material or workmanship that fails to pass the first test, shall be borne by the Contractor. 4-1.6 Trade Names or Equals
[Replace the last two sentences of the first paragraph with the following:].

Approval of equipment and materials offered as equivalents to those specified must be obtained as set forth in the Instructions to Bidders.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-10 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 5

UTILITIES
5-1 LOCATION
[Replace the first sentence of the last paragraph with the following:].

The location and existence of any underground utility or substructure was obtained from a search of available records. No guarantee is made or implied that the information is complete or accurate.

It shall be the Contractor's responsibility alone to determine the location of underground utilities or substructures of every nature and to protect them from damage. The Contractor shall assume every lot include a service of each type of utility.

The Contractor shall pothole all utilities, including service connections, which have been marked by the respective owners and which may affect or be affected by the Work. Pothole report shall include type and material of existing utility found, depth to top of cover, depth to bottom of utility and size of utility.

Any pothole work with a diameter less than or equal to 6-inches in asphalt to be backfilled with black colored concrete to the finish surface.

The Contractor shall sawcut straight clean lines at each pothole location.

The Contractor shall perform the utility location pothole exploration efforts along the proposed main, lateral, and facility locations 48 hours prior to beginning trenching/excavation for Schedule A work, prior to ordering the new CMLC pipe for Schedule B, and shall notify the Engineer in advance of initiating said work. All vertical and horizontal locations of the exposed existing utility shall be documented by the Contractor and provided to the Engineer. All potential conflicts with respect to the proposed work and existing utilities shall be brought to the attention of the Engineer prior to trenching at the potential conflict location and ordering the CMLC piping.

Payment for the pothole of existing utilities is considered in the contract bid items of work related to pothole and exploration and no additional compensation will be allowed, therefore. 5-4 RELOCATION
[Replace the second sentence of the last paragraph with the following:].

When not otherwise required by the plans and specifications and when directed by the Engineer, the Contractor shall arrange for the relocation of service connections, as necessary, between the meter and property line, or between the meter and limits of construction. 5-5 DELAYS
[Add the following paragraph:].

All notification to utility companies insofar as the relocation or removal of a utility shall be made by the Engineer based on Contractor's request as submitted to the Engineer at least 48-hours in advance of the needed work. Any costs for delay of the Contractor of utility companies in this regard shall be assigned to the Contractor, if these costs are a result of the Contractor's request being untimely in any respect excepting thereof any delay cost incurred as a result of the utility company not responding at their agreed time.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-11 CIP 7473
10 MG Steel Water Tank Rehabilitation
5-7 UTILITY MARKINGS
[Is hereby added to Section 5:].

Upon completion of the Project, the Contractor shall be required to remove, to the satisfaction of the Engineer, all utility locator markings and utility tie-out paint markings that either the Contractor, Subcontractor, the City, or utility companies make during the course of he work from the surfaces of sidewalks, driveway approaches, curb and gutters, using the removal method acceptable to the Engineer.

Any damage to the existing improvements due to the Contractor’s removal operation shall be repaired at the Contractor’s expense.

Payment for the removing of the utility markings shall be included in the various applicable items of work, and no additional compensation will be allowed, therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-12 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 6

PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK
[Replace the first sentence of the first paragraph with the following:].

The Contractor's proposed Baseline Construction Schedule shall be submitted to the Engineer within ten (10) working days after the date of the AGENCY'S execution of the Agreement. The proposed Baseline Construction Schedule shall depict the main milestones, sub-activities, durations, start and finish dates, and predecessors/successors, and submitted in MS Project File and pdf formats. Additionally, the schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged and setting forth the dates that each item will be delivered. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed Baseline Construction Schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures. The Contractor shall submit progress reports to the Engineer by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original approved Baseline Construction Schedule shall be explained.

Progress payments will be withheld pending receipt of any outstanding reports.

The Contractor shall furnish the Agency with a 3 week look ahead-schedule in a tabular format at every weekly construction meeting. The 3 weeks look ahead-schedule shall be linked to the Approved Baseline Construction Schedule milestones with any subsequent deviations within this 3 week window and shall include the sub-activities that rolls-up into the associated milestone.

Payment for the preparation, update, and submittal of the Baseline Construction Schedule and 3-week look ahead schedule shall be considered as included in the various item of work and no additional compensation will be allowed thereof.
6-2 PROSECUTION OF WORK
[add the following:].

The order of work for this project may be as follows based on AGENCY award of Contract as defined in Section C of these specifications:

1. Submit All Required Submittals

2. Pre-Construction Meeting

3. Set-up Project Information signs, if required

4. NTP

5. Site Mobilization/Staging

6. Tie out existing property corner monuments and other field survey required

7. Assist with public notifications

8. Set-up Traffic control and construction phasing as required for site access

9. Pothole existing utilities and provide report

10. Provide Pipe Layout for CMLC (Schedule B)

11. Set-up Tank Draining Operations and coordination with City BID DOCUMENT 9-3-2024
Valencia Reservoir E-13 CIP 7473
10 MG Steel Water Tank Rehabilitation

12. Interior Tank surface removal Operations

13. Interior Tank Surface preparation

14. Tank Access and other misc. work items

15. Interior Tank Surface Painting/Coating Operations

16. Outlet/Inlet Piping removal and replacement work

17. Remaining Work Items for Schedule A

18. Preliminary Punch-list Inspection for Schedule A

19. Schedule B Scope of Work (Removing existing 18” and Installing new 24” CMLC, pipe testing)

20. Disinfection/Testing/Tank Filling/Flushing Operations

21. Schedule B - Exterior Tank Painting/Coating removal/preparation/re-surfacing Operations

22. Schedule B – Remaining Work Items

23. Re-establish centerline ties and other monuments and file related documents, if required

24. Final Inspection and punch-list
The Contractor may request modifications to the order of work as part of the PreConstruction meeting and Baseline Schedule/Phasing Plan review for City consideration.

Additionally, the order of work may be modified based on the scope of work awarded by the AGENCY (e.g Schedule A + Schedule B, or Schedule A only, etc.) Record Keeping: The Contractor shall submit daily progress reports to the Engineer via the Internet utilizing a web site address Virtual Project Manager (VPM) at www.virtual-pm.com managed by the Agency. This web site, “Virtual Project Manager” will be used exclusively by the site foreman to record daily progress, problems, addition/deletions and or request change orders for review by the engineer/inspector and the Project Manager. The Job site supervisor (Contractor) is required to have access and knowledge to utilize a digital camera and internet. Daily use of computer is required to input aforementioned documents.

If the Engineer determines that the Contractor is failing to prosecute the work to the proper extent, the Contractor shall, upon order from the Engineer, immediately take steps to remedy the situation. All costs of prosecuting the work as described herein shall be included in the Contractor's bid. Should the Contractor fail to take the necessary steps to fully accomplish said purposes after orders of the Engineer; the work may be suspended in whole or part, or payment withheld, until the Contractor takes said steps.

If work is suspended through no fault of the City, all expenses and losses incurred by the Contractor during such suspensions shall be borne by the Contractor. If the Contractor fails to properly provide for public safety, traffic, and protection of the work during periods of suspension, the City may elect to do so, and deduct the cost thereof from monies due the Contractor. Such actions will not relieve the Contractor from liability.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-14 CIP 7473
10 MG Steel Water Tank Rehabilitation
6-7 TIME OF COMPLETION
6-7.1 General
[Add the following:].

The total Contract Time for this Project shall be 75 Working Days for Base Bid Schedule A and 50 Working Days for Additive Bid Schedule B for a combined 125 Working Days, if both Base Bid Schedule A and Additive Bid Schedule B are awarded by the AGENCY from the date of the Notice to Proceed. Time of completion includes materials delivery and excludes maintenance periods identified within the notices.
6-7.2 Working Day
[Add the following:].

The Contractor's activities shall be confined to the hours between 7:00 A.M. to 4:00 P.M., Monday through Friday, excluding holidays (For lane closure restrictions see 7-10.1 “Traffic Access.”). Deviation from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor.
[Delete subsection in total and replace with the following:].

A working day is any day within the period between the date of the start of the Contract time as specified in 6-1 and the date of field acceptance of the Work by the Engineer, other than:

1. Saturday and Sunday.

2. Any day designated as a holiday by the Agency.

3. Any other day designated as a holiday in a Master Labor Agreement entered into by the Contractor or on behalf of the Contractor as an eligible member of a contractor association.

4. Any day the Contractor is prevented from working at the beginning of the workday for cause specified in 6-6.1.

5. Any day the Contractor is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause specified in 6-6.1.
6-9 LIQUIDATED DAMAGES
[Amend the liquidated damage amount to read:].

Liquidated damages will be assessed in the amount of $1,750.00 for each calendar day in excess of the contract time for the Project beyond the Project Completion Date noted on the Notice to Proceed.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-15 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 7

RESPONSIBILITIES OF THE CONTRACTOR
7-1 THE CONTRACTOR'S EQUIPMENT AND FACILITIES
7-1.1 General
[Add the following:].

A noise level limit of 95 dbl. at a distance of 50' shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level. 7-2 LABOR
7-2.1 General
[Add the following:].

The Contractor will be required to submit weekly certified payrolls for the project. The Contractor shall also submit payrolls for all subcontractors who perform work in excess of $1,000.

The payrolls reflect payment of the prevailing wage to all employees plus required fringe benefits. Failure to comply with this requirement may be cause for the City to stop construction or to withhold contract payments until the Contractor shows compliance.
7-2.2 Laws
[Add the following:].

The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments.

The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers.
7-3 LIABILITY INSURANCE
[Delete the entire subsection:].
7-3.1 Insurance
[Add the following:].

Contractor shall, prior to execution of an Agreement with the AGENCY, comply with the provisions of AGENCY's insurance requirements as follows:

Except as provided in 6-10, Contractor hereby agrees to protect, defend indemnify and hold harmless AGENCY, its officers, elected or appointed officials, employees, agents, and volunteers from and against any and all, claims, damages, losses, expenses, judgments, demands defense costs, and consequential damage or liability of any kind or nature, however caused, including those resulting from death or injury to Contractor's employees and damage to Contractor's property, arising directly or indirectly out of the obligations or operations herein undertaken by Contractor, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractors, anyone directly or indirectly employed by any of them BID DOCUMENT 9-3-2024
Valencia Reservoir E-16 CIP 7473
10 MG Steel Water Tank Rehabilitation
or anyone for whose acts any of them may be liable, including but not limited to concurrent active or passive negligence, except where caused by the active negligence, sole negligence, or willful misconduct of the AGENCY. Contractor will conduct all defense at its sole cost and expense and AGENCY shall approve selection of Contractor's counsel. City shall be reimbursed for all costs and attorney's fees incurred by the AGENCY in enforcing this obligation. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. The AGENCY will not be liable for any accident, loss or damage to the Work prior to its completion and acceptance, except as provided in 6-10.

The cost of this insurance shall be included in the Contractor's Bid. 7-5 PERMITS
[Delete Subsection in total and substitute with the following:].

Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain an AGENCY business license and shall be licensed in accordance with State Business and Professions Code. The Contractor, at no additional cost to the AGENCY, shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.

Pursuant to State Bill 854, the following new requirements apply to all public works projects:

A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. The website for contractor registration with the Department of Industrial Relations (DIR) is https://efiling.dir.ca.gov/PWCR; the annual non-refundable fee, valid July 1 through June 30 (state fiscal year), is $300.

Contractors who are awarded a public works project must submit electronic payroll records to the DIR’s Compliance Monitoring Unit (CMU) in addition to providing wet-ink original copies to the City or its designated labor compliance enforcement officer.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-17 CIP 7473
10 MG Steel Water Tank Rehabilitation
7-8 WORK SITE MAINTENANCE
7-8.1 General
[Add the following:].

Throughout all phases of construction, including suspension of work, and until the final acceptance, the Contractor shall keep the site clean and free from rubbish and or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.

Care shall be taken to prevent spillage on haul routes. Any such spillage shall be removed immediately and the area cleaned.

Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. This is to include the removal of all utility markings (Underground Service Areas – USA) made as a part of the project. 7-8.2 Air Pollution Control
[Add the following:].

Unless directed otherwise by the Engineer, the Contractor shall furnish and operate a self-loading motor sweeper with spray nozzles at least once each working day to keep paved areas acceptably clean wherever construction, including restoration, is incomplete. If the Contractor fails to perform the required sweeping, the AGENCY will complete the work and deduct the costs from the Contractor’s progress payment for all costs associated with the air pollution control efforts. 7-8.4.2 Storage of Equipment and Material in Public Streets [Add the following:].

Construction materials shall not be stored at the City facility for more than 2 days prior to usage on the project. All materials or equipment not installed or used in construction within 2 days after unloading shall be stored elsewhere by the Contractor – at Contractor’s expense, unless authorized additional storage time.

All material used for the construction of the improvements, shall be placed so as to provide clear access within the work zone with one lane open at all times, unless otherwise approved by the Engineer.

Construction equipment shall not be stored at the work site before its actual use on the work, nor for more than 2 days after it is no longer needed.

Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.

In no event is Contractor to stockpile material, tools or equipment in the parkways.

Payment for “Final Cleaning-up” is considered included in the various contract bid items of work and no additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-18 CIP 7473
10 MG Steel Water Tank Rehabilitation
7-8.4.3 Temporary Light, Power & Water
[Delete the final paragraph and replace it with the following to the end of the section:] Water shall be obtained through the AGENCY’s Finance Department. In order to obtain construction water from an AGENCY fire hydrant, the Contractor will be required to obtain an AGENCY supplied hydrant meter. A $2,650 refundable deposit is required on the meter. An “Eddy” valve must be attached to the temporary meter for the purpose of operating the hydrant.

The cost for the meter and water used shall be charged in accordance with City Council Resolution No. 95-95 and 2018-048. These charges are as follows:

Meter Service Charge Per Month Rate Per 100 Cubic Feet
$130.00 $7.17
Any unauthorized use of AGENCY water from a fire hydrant or other AGENCY facility will be estimated by the AGENCY as to usage and invoiced to the Contractor at three times the rate schedule above and a fine of $300 per citation and deducted from progress payments. The Contractor shall not use water or power from private residences.

The cost of water and power used by the Contractor is considered included in the various contract bid items of work and NO additional compensation will be allowed, therefore. 7-8.6.1 General
[Add the following to the end of the section:].

Waste Discharge Requirements for Discharge of Storm Water Associated with Construction Activities:
a) The CONTRACTOR shall be responsible for identifying and obtaining all permits and licenses required for this project. Cost and fees associated with said permits regardless of whether obtained by the COUNTY, CITY or by CONTRACTOR, shall be borne solely by the CONTRACTOR.

The CONTRACTOR shall comply with all rules and regulations included in said permits and licenses.

Should the CONTRACTOR fail to conform to said rules and regulations, the CITY reserves the right to perform the work necessary to conform to the rules and regulations. The cost of such work will be deducted from any funds to become due to the CONTRACTOR.

It is noted that multiple permits are required from the various regulatory agencies. CONTRACTOR is to abide by and follow the requirements of all such permits.

b) NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) FOR STORM

WATER DISCHARGES ASSOCIATED WITH CONSTRUCTION AND LAND DISTURBANCE ACTIVITIES WATER QUALITY ORDER NO. 2009-0009-DWQ (GENERAL PERMIT) On September 2, 2009, the State Water Resources Control Board adopted Order No. 2009-0009-DWQ (Waste Discharge Requirements for Discharges of Storm Water Runoff Associated with Construction Activities and Land Disturbance Activities). Effective July 1, 2010, all dischargers (construction sites where calculated soil disturbance totals 1 acre or more) are required to obtain coverage and comply with this Construction General Permit (CGP).

A copy of this permit and related documents/attachments may be found on the internet at:

BID DOCUMENT 9-3-2024
Valencia Reservoir E-19 CIP 7473
10 MG Steel Water Tank Rehabilitation
http://www.waterboards.ca.gov/water_issues/programs/stormwater/constpermits.shtml The CONTRACTOR is hereby directed to read and understand all the requirements of this Permit as they relate to this project.

The CITY has been issued Municipal NPDES Permit No. CAS618030, Order No. R8-2009-0030, from the California Regional Water Quality Control Board, Santa Ana Region as described above. Section XV, “Municipal Construction Projects/Activities,” of the Municipal Permit describes specific compliance with the latest version of the State’s CGP within the Santa Ana Region. 7-8.6.4 Dewatering
[Add the following to the end of the section].

The CITY has been issued Municipal NPDES Permit No. CAS618030, Order No. R8-2009-0030, from the California Regional Water Quality Control Board, Santa Ana Region. Section III.3.ii. of this permit authorizes de minimus types of discharges listed in the Santa Ana Regional Board’s General De Minimus Permit for Discharges to Surface Waters, Order No. R8-2009-0003, from CITY owned and/or operated facilities and activities (including construction).

A copy of the CITY’s Municipal NPDES Permit (Order No. R8-2009-0030) may be found on the internet at:
http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_030_oc_storm water_ms4_permit.pdf
A copy of the Santa Ana Regional Board’s General De Minimus Permit for Discharges to Surface Waters (Order No. R8-2009-0003) may be found on the internet at:
http://www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_003_deminimu s_permit_wdr.pdf
7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS [Delete the second paragraph and substitute with the following:].

The Contractor shall relocate, repair, replace or reestablish all existing improvements within the project limits which are not designated for removal (e.g., curbs, gutters, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, and structures.) which are damaged or removed as a result of his operations.

Where existing traffic striping, pavement markings and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements.

Relocations, repairs, replacements or reestablishments shall be equal to the existing improvements and shall match such improvements in finish and dimensions unless otherwise specified. [Delete the last paragraph and substitute the following:].

All cost to the Contractor for protecting, removing, restoring, repairing, replacing, or reestablishing existing improvements shall be included in the bid in other items of work unless otherwise specified.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-20 CIP 7473
10 MG Steel Water Tank Rehabilitation
7-10 PUBLIC CONVENIENCE AND SAFETY
7-10.1 Traffic and Access
[Add the following:].

The AGENCY’s intent is to restore all traffic lanes to workable condition as soon as possible. One lane of traffic shall be maintained at all times.

All traffic control shall be in accordance with the latest edition of the following documentation:

Caltrans - Manual of Traffic Control Devices for Construction and Maintenance Work Zones, Traffic Manual, Sign Specifications, Standard Plans, Standard Specifications State of California, Department of Transportation Manual on Uniform Traffic Control Devices (MUTCD) Work Area Traffic Control Handbook (WATCH Manual)
Construction Traffic Control Plans shall be prepared for work on all streets depicted on the project plans.

Prior to the beginning of work, the Contractor shall prepare and process a traffic control and construction phasing plan for AGENCY’S approval, in conformance with current MUTCD and AGENCY’S guidelines.

Contractor shall implement the approved traffic control and construction phasing plan to safely prosecute the construction work involved with a minimum of inconvenience to the existing residents and the motoring public.

Construction Traffic Control Plans shall be prepared in accordance with the AGENCY's latest Traffic Control Plan Preparation Guidelines and shall be reviewed and approved by the Engineer. The plans shall be signed and stamped by a Traffic or Civil Engineer. The Contractor shall submit the plans to the Engineer for approval or correction at least 10 working days before approved plans will be required for commencing the work.

Approval of the Traffic Control Plans by the Engineer shall not relieve the Contractor from the responsibility for errors or omissions in the plans or from deviations from the Contract Documents. The Contractor shall be responsible for the correctness of the plans and for the results obtained by the use of such plans.

The Contractor shall provide, to the Engineer, a telephone number at which the Contractor's representatives can be reached, at any hour, should an emergency occur requiring replacement or relocation of the required traffic control devices.

Prior to the start of construction, the Contractor shall inform the AGENCY's trash haulers, Police and Fire departments and US Postal Service, of the project location, approximate starting date, completion date, and the name and telephone number of contractor representatives who may be contacted at any hour in the event of an emergency.

POLICE DEPARTMENT: Watch Commander @ (714) 990-7626
FIRE DEPARTMENT: Battalion Chief @ (714) 990-7658
Information signs shall be required on all arterial streets one (1) week prior to beginning of roadway construction projects.

The Contractor shall adhere to applicable sections of California Administrative Code, Title 8, concerning electrical and construction safety standards and practices.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-21 CIP 7473
10 MG Steel Water Tank Rehabilitation
Contractor shall require that an approved safety vest be worn by all personnel who are working at this project site. Any worker without a vest may be ordered off the job by the Inspector until such apparel is acquired. Questions as to approved vests shall be directed to the Engineer.

Any relocation of travel lanes longer than three calendar days shall be delineated by removing the existing striping and legends by wet sandblasting and placing new striping and legends as required. Upon completion of the work and the restoration of the road surface to its final condition, the Contractor shall remove temporary striping by wet sandblasting.

If the traffic cones or portable delineators are damaged, displaced or are not in an upright position, for any reason, the contractor shall immediately replace or restore to their original location, in an upright position, the cones or portable delineators.

The Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area. He shall also post proper signs to notify the public regarding detours and conditions of the roadway, all in accordance with the provisions of the Vehicle Code, the current State of California Department of Transportation "Manual of Traffic Controls for Construction and Maintenance Work Zones", and the State of California Department of Transportation Standard Plans.

The Contractor shall furnish such flagmen and equipment as are necessary to give adequate warning to traffic or to the public of any dangerous conditions in accordance with the current Department of Transportation "Instructions to Flagmen".

All existing traffic signs and street signs shall be maintained in visible locations during construction. Signs designated for removal shall be salvaged and delivered to the AGENCY Yard or disposed of as directed by the AGENCY.

Plans indicating the travel (haul) route for the Contractor’s equipment movement in and out of the site must be submitted to the Engineer for approval at least seven (7) working days prior to commencement of any work. The travel route plans. Which meet the City’s requirements, will be approved and returned to the Contractor; otherwise, further revisions are required until they are acceptable to the AGENCY. The Contractor shall submit one travel plan for each phase to the Engineer for approval, and the approved travel plans shall be strictly adhered to by the Contractor during all phases of the construction.

The Contractor shall limit excavation for curb and/or gutter, driveways, sidewalk, cross gutter and spandrels that will leave an open excavation for only one weekend in a continuous two week period. Open excavation is only allowed to open for only one weekend with proper traffic control as specified elsewhere and as directed by the Engineer.

The Contractor is not allowed to drive his/her fully loaded trucks on the new material.

Any deviation from these requirements is not permitted. All the Contractor’s operations will be ceased at once if the Contractor violates any of these requirements. No further payments will be made to the Contractor until problems are resolved according to the AGENCY’S requirements.

Full compensation for Construction Traffic Control Plans shall be considered included in other items of work unless otherwise specified.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-22 CIP 7473
10 MG Steel Water Tank Rehabilitation
Warning Signs
Adequate warning signs for motorists shall be placed and maintained throughout all applicable phases of the work including speed limit reduction, loose gravel, fresh oil, and open trench. Signs shall be 36-inch x 36-inch size; shall be on site ready for placement prior to start of the applicable phase of work and shall be placed in advance on all streets approaching the work zone.

The Contractor shall not park any equipment or store any materials on the street during non-working hours.

The Contractor shall reopen all streets at the end of each working day.

The Contractor shall maintain access for emergency vehicles, local residents, businesses, and commercial vehicles at all times on all streets.

Pedestrian traffic shall be detoured to the opposite side of the street, away from the construction area, whenever possible.

The Contractor shall be required to coordinate his operations with the delivery of mail, the school bus and trash pick-up schedules in the project area, and the Contractor shall make provisions for passage of trash collection trucks to alleys and to trash receptacles in streets where work is being performed.

The Contractor shall install skid resistant steel plates over any open trenches which are not backfilled by the end of each day. Steel plates need to be recessed while covering open trenches in the street.

The order of work, except where otherwise specifically required by the Plans and Specifications, such as the phasing requirements, shall be determined by the Contractor who shall be solely responsible for coordinating all subcontract and direct contract work to minimize delays during construction.

The Contractor shall maintain pedestrian and vehicle access to driveways for ingress and egress by the end of each workday. If necessary, the Contractor shall install skid resistant steel plates over disturbed pavement in front of driveways in order to provide for smooth access to and from the driveways.

Full compensation for warning signs shall be considered included in other items of work unless otherwise specified.
7-10.3 Street Closures, Detours, Barricades
[Add the following:].

Street closures will not be allowed except as specifically permitted by the Engineer. 7-10.5 Protection of the Public
[Add the following section:].

It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work which BID DOCUMENT 9-3-2024
Valencia Reservoir E-23 CIP 7473
10 MG Steel Water Tank Rehabilitation
will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.

Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor's operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as may be necessary.

The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. No additional compensation will be allowed, therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-24 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 8

FACILITIES FOR AGENCY PERSONNEL
8-1 GENERAL
[Add the following:].

No field offices for AGENCY personnel will be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor, at any time during the operation of the Work.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-25 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 9

MEASUREMENT AND PAYMENT
9-3 PAYMENT
9-3.1 General
[Delete the last paragraph and substitute with the following:].

At the expiration of 35 days from the filing and recording of the Notice of Completion of the Work, the amount deducted from the final estimate and retained by the AGENCY will be paid to the Contractor except such amounts as required to be withheld by properly executed and filed to stop payment, or as may be authorized by the contract.

When no bid item is provided for work/improvement shown or indicated on the plans and specifications, payment for such work/improvement will be considered to be included in various applicable items of work.

The Contractor shall provide a labor cost breakdown with all labor trade classifications with DIR approved rates for each classification being used to complete the works of improvement.

Additionally, the Contractor shall provide the overhead and payroll tax % of labor costs with the calculation of operational overhead cost/day (General Conditions (i.e. Mobilization) costs per bid/WD’s) to the AGENCY 10 Working Days after Award of Contract. The Contractor shall also provide the equipment rates for all equipment being used on the project pursuant to the current Caltrans approved and applicable rates.
9-3.2 Partial and Final Payment
[Amend the first sentence of the first paragraph to read:].

The closure date for the purpose of making partial progress payments will be the last day of each month.

The Contractor may request, in writing, that such monthly closure date be changed. The Engineer may approve such request when it is compatible with the AGENCY'S payment procedure.

Each month, the Contractor shall meet with the Engineer, a minimum of three (3) working days prior to the submittal of the progress payment to the AGENCY, to finalize and receive approval regarding the measurement of the Work performed through the closure date and the estimated value of the progress payment based on the contract Unit Prices or as provided for in Section 9-2. Any progress payment submitted without such approval will be considered incomplete and returned to the Contractor and no payment shall be considered until such approval is obtained. [Add the following to the end of the section:].

Payments will be withheld pending receipt of any outstanding reports required by the contract documents.

In addition, the final progress payment will not be released until the Contractor returns the control set of specifications and plans indicating the as-built conditions.

At the request and expense of the Contractor, who shall retain beneficial ownership and receive interest, if any thereon, the AGENCY shall permit the substitution and deposit therewith of securities equivalent to the amount of any monies withheld by the AGENCY.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-26 CIP 7473
10 MG Steel Water Tank Rehabilitation
9-3.5 Description of Bid Items
[Add the following section:].

The unit prices and lump sum amounts to be paid for under the bid items listed in the Proposal shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals necessary for the completion of the work and for performing all work contemplated and embraced under the Contract, in accordance with the Plans and Specifications. This shall include the Contractor's costs involved with bonding, insurance, worker's compensation, overhead, financing, obtaining required permits and permit fees, mobilization, traffic control, public convenience and safety, protective barricading/fencing, sanitary facilities, storage of equipment and materials, security against theft and vandalism, project site maintenance, dust and runoff control, clean-up and all other items related to the work.

Payment for unit price work shall be made for the actual quantities of Contract Items removed, constructed, or disposed of in accordance with the Plans and these Specifications. Measurement of Unit Price work shall be specified in SSPWC, Section 9-1, and "Measurement of Quantities for Unit Price Work." Payment for Lump Sum work shall be paid for at the price indicated in the Bid, in accordance with SSPWC, Section 9- 2, "Lump Sum Work,"
Payment for all work shall be included in the various bid items. No additional compensation shall be made therefore. Refer to Section F Technical Specifications and these Special Provisions for reference to materials and execution. Any discrepancy between the Standard Specifications and the Technical Specifications/Special Provisions, the Technical Specifications/Special Provisions shall supersede.

Work associated with each bid item shall include, but not be limited to, the following description of bid items:

BID SCHEDULE A
Bid Schedule A: Bid Item No. 1 – Mobilization and Demobilization (5% Max) Mobilization and demobilization shall conform to the provisions of Sections 9-3.4 of the Standard Specifications.

Mobilization and demobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials, and incidentals to the project site necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, and financing prior to beginning work on the various contract items on the project site. Mobilization shall also include the time, materials, and labor to move the necessary construction equipment to and from the site, supervisory time on the job by the Contractor’s personnel to keep the construction site in a safe condition, construction staking and all other related work as required at all times and for all non-working days during the construction period. The Contractor is responsible for securing an adequate storage site for equipment and materials.

Payment for Mobilization and Demobilization (5% Max) shall be included in the contract Lump Sum (LS) Price bid and shall be considered full compensation for obtaining all business licenses and permits, as required for the entire project, from all related agencies, including, but not limited to, utility companies, private and public agencies and the City of Brea; and complying with the requirements specified in those licenses and permits; coordination, field office facility, and incidentals necessary to perform all related items of work. The maximum lump sum price for this bid item shall not exceed 5 percent of the total contract price at the time of award. Progress payments for mobilization and demobilization bid item shall be paid for in accordance with the completion percentage of the project to the Contractor and shall include the cost of such mobilization and administration during the entire Contract period.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-27 CIP 7473
10 MG Steel Water Tank Rehabilitation
Bid Schedule A: Bid Item No. 2 – Site Safety, Progress Meetings, Scheduling, and Security Payment for Site Safety, Progress Meetings, Scheduling, and Security shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required for all safety orders, excavation safety, site security, erosion control, BMPs, warning signs, warning devices, barricades and trench plate bridging, meetings, and scheduling. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 3 – Seal Weld Interior Accessible Areas Payment for Seal Weld Interior Accessible Areas shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to seal weld all accessible areas of the interior of the tank including the roof plate overlap seams. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 4 – Filler Weld Corrosion Pinholes Payment for Filler Weld Corrosion Pinholes shall be made at the Contract unit bid price per EACH (EA) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to seal weld or repair any corrosion pinhole damage to the interior surfaces of the tank including filler welds and welded repair patch plates. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 5 – Refurbish Existing Roof Vent Payment for Refurbish Existing Roof Vent shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to remove the roof vent assembly, remove existing screens, sandblast and recoat the vent assembly interior and exterior, install new stainless steel screens and reinstall the vent assembly with new stainless steel bolts and nuts, and install two steel safety tether attachment points welded to the roof adjacent to the roof vent. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 6 – Furnish and Install Roof Hatch Payment for Furnish and Install Roof Hatch shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to provide structural design and fabrication detail drawing submittal, cutting, and removing the roof plate, welding to install the new hatch and ensure a watertight seal. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 7– Furnish and Install Manway Payment for Furnish and Install Manway shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required provide structural design and fabrication detail drawing submittal, cutting and supporting the shell of the existing reservoir, removing the shell plate cut out, welding to install the new manway, hinged manhole cover door, cover gasket and cover bolts. No additional compensation will be allowed.

Bid Schedule A: Bid Item No. 8 – Furnish and Install Roof Handrails Payment for Furnish and Install Roof Handrails shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall BID DOCUMENT 9-3-2024
Valencia Reservoir E-28 CIP 7473
10 MG Steel Water Tank Rehabilitation
include all labor tools, equipment and materials required to remove the existing handrails from the roof furnish and install new handrails including welding new handrails to the roof as shown on the plans. No additional compensation will be allowed, therefore.

Bid Schedule A: Bid Item No. 9 – Furnish and Install Exterior Ladder Cover Payment for Furnish and Install Exterior Ladder Cover shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to install a ladder cover, metal screen over ladder cage, metal security cover, hinges, plates and weld as shown on the plans. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 10 – Furnish and Install Safety Climb Payment for Furnish and Install Safety Climb shall be made at the Contract unit bid price per EACH (EA), as shown in the Bid Schedule, and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to install stainless steel safety climb bar, bar extension and 2safety climb harnesses with all components. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 11 – Furnish and Install Inlet/Outlet Piping Payment for Furnish and Install Inlet/Outlet Piping shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required remove existing inlet/outlet piping, trench excavation, saw cutting pavement, necessary bracing, bedding, backfill, compaction, compaction testing, steel plates, removal of excess material, 18” steel pipe, fittings, anchor blocks, 18” butterfly valve, 6” gate valve, 18” flexible expansion joint, pipe supports, bollards, air release/vacuum valve, sample tap assembly, reinstallation of existing seismic valve motor operator, concrete pad, barricade posts, connection to existing main and tank and restoration of pavement, pressure testing and disinfection as shown on the plans. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 12 – Furnish and Install Gauge Board Payment for Furnish and Install Gauge Board shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to remove existing level gauge board, guide wires and float assembly and install new gauge board, guide wires and float assembly including removal and grinding smooth the attachment supports for the removed level gauge board. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 13 – Furnish and Install Taps and Sensing Line Payment for Furnish and Install Taps and Sensing Line shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required install a new tap for future chlorine injection, replace existing sample tap, install new tap and level sensing line to connect to existing level transmitter.

No additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-29 CIP 7473
10 MG Steel Water Tank Rehabilitation
Bid Schedule A: Bid Item No. 14 – Remove Existing 12” Outlet Payment for Remove Existing 12” Outlet shall be made at the Contract unit bid price per EACH (EA), as shown in the Bid Schedule, and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to remove existing 12” outlet, cut and plug existing pipe, abandon existing 12” valve, install 12” blind flange and repave as necessary. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 15 – Remove Existing 12” Floor Drain Payment for Remove Existing 12” Floor Drain shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to remove 18 inch square section of floor and 12” pipe, backfill existing drain pipe with 2 sack slurry, abandon existing 12” valve and weld steel plate over floor opening. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 16 – Surface Prepare and Recoat Tank Interior Payment for Surface Prepare and Recoat Tank Interior shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to provide proper ventilation equipment, provide proper lighting equipment, provide proper scaffolding, remove and dispose of existing coal tar coating materials from all interior surfaces of the floor, walls, underside of the roof, piping, roof beams, manholes, hatches, rafters, girders and columns, sandblasting, remove all sandblast material residue, prepare bare steel surfaces, wedging roof plates between top of the rafters and bottom of the roof plates and applying coating materials. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 17 – Spot Surface Prepare and Spot Repair Tank Exterior Payment for Spot Surface Prepare and Spot Repair Tank Exterior shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to repair coating damaged by welding and preparing bare steel surfaces and applying coating materials including surface preparation and coating of all newly installed exterior appurtenances. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 18 – Disinfect Tank
Payment for Disinfect Tank shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to clean and disinfect the tank per AWWA C-652. No additional compensation will be allowed therefore.

Bid Schedule A: Bid Item No. 19 – Furnish and Install Cathodic Protection System Payment for Cathodic Protection System shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required install cathodic protection system including anodes, wiring, conduits, hand hole covers and impressed current rectifier, removing existing cathodic system anodes, wiring and removing the existing rectifier from the existing cabinet. No additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-30 CIP 7473
10 MG Steel Water Tank Rehabilitation

BID SCHEDULE B
Bid Schedule B: Bid Item No. 1 – Furnish and Install 24” Steel Piping Payment for Furnish and Install 24” Steel Piping shall be made at the Contract unit bid price per LINEAR FOOT (LF) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required remove existing inlet/outlet piping section, trench excavation, saw cutting pavement, necessary bracing, bedding, backfill, compaction, compaction testing, steel plates, removal of excess material, shop drawings for layout and design of new 24” steel pipe section with all fittings, 24” steel pipe, fittings, anchor blocks, connection to existing main and PRV station lateral, and restoration of pavement, pressure testing and disinfection as shown on the plans. No additional compensation will be allowed therefore.

Bid Schedule B: Bid Item No. 2 – Furnish and Install 24” Gate Valve Payment for Furnish and Install 24” Gate Valve shall be made at the Contract unit bid price per EACH (EA) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required install 24” gate valve, valve collar, valve box, valve can, thrust block and valve nut extension. No additional compensation will be allowed therefore.

Bid Schedule B: Bid Item No. 3 – Surface Prepare and Recoat Tank Exterior Payment for Surface Prepare and Recoat Tank Exterior shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to provide proper sandblast containment equipment, provide proper scaffolding, remove and dispose of existing hazardous material coating from all exterior surfaces of the walls, roof, ladder, handrails, manholes, hatches, piping and all tank appurtenances, sandblasting, remove all sandblast material residue, preparing bare steel surfaces and applying coating materials. No additional compensation will be allowed therefore.

Bid Schedule B: Bid Item No. 4 – Remove and Replace Interior Ladder Payment for Remove and Replace Interior Ladder shall be made at the Contract unit bid price per Lump Sum (LS) Price bid, as shown in the Bid Schedule and in accordance with these Specifications, and shall include all labor tools, equipment and materials required to remove the existing ladder and install a new stainless steel ladder. No additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-31 CIP 7473
10 MG Steel Water Tank Rehabilitation
PART 2 CONSTRUCTION MATERIALS
SECTION 200 ROCK MATERIALS
200-1 ROCK PRODUCTS
200-1.2 CRUSHED ROCK AND ROCK DUST
200-1.2.1 General
[Add the following to the end of the section:]
Rock dust blotter material shall be required immediately after the completions of the “finish rolling” and prior to opening to traffic to prevent bleeding and tracking of the asphalt rubber material.

Rock dust blotter shall conform to Rock Dust quality requirements in Table 200-1.2.1(A). 200-1.5 SAND
200-1.5.1 General
[Add the following to the end of the section:].

Sand bedding under miscellaneous PCC improvements shall conform to the requirements in this section, and shall consist of washed granular material with a sand equivalent greater than or equal to 30.

Sand bedding used as bedding in the trench pipe zone, shall conform to the requirements in this section, shall consist of washed granular material, shall not contain any contamination or reclaimed/recycled materials, and shall meet the following specifications:

Sieve Size Percent Passing

4.75 mm (#4) 98-100

2.36 mm (#8) 93-98

1.18 mm (#16) 92-95
600 um (#30) 85-91
300 um (#50) 75-85
150 um (#100) 40-50
75 um (#200) 15-20
SG, Bulk S.S.D. 2.74
SE, CT 217 >= 30
ASTM -1557-91 112.0 lbs. @ 14% moisture
Plastic Limit ASTM D 4318 0
Plastic Index ASTM D 4318 0 (non-plastic)
Expansive Classification Non-expansive
pH, CT – 422 8.36
Chloride, CT 417 42 ppm
Sulfate, CT – 417 40 ppm
Resistivity, CT – 417 5,300 (ohm-cm)
BID DOCUMENT 9-3-2024
Valencia Reservoir E-32 CIP 7473
10 MG Steel Water Tank Rehabilitation
200-2 UNTREATED BASE MATERIALS
200-2.1 General
[Add the following to the end of the section:].

Untreated base to be used for the base course under asphalt concrete pavement and P.C.C. shall be Crushed Miscellaneous Base (CMB).

Untreated base to be used for the base course as trench backfill shall be Crushed Aggregate Base (CAB), as shown on the plans.
200-2.2 Crushed Aggregate Base
Crushed Aggregate Base material shall conform to Subsections 200-2.2 and 301-2 of the Standard Specifications, as directed by the Engineer.
200-2.4 Crushed Miscellaneous Base
Crushed Miscellaneous Base material for replacement of over-excavated unsuitable materials, and construction shall conform to Subsections 200-2.4 and 301-2 of the Standard Specifications, as directed by the Engineer. 200-2.4.2 Grading
[Add the following to the end of the section:].

The sieve size shall be 3/4” (fine).

BID DOCUMENT 9-3-2024
Valencia Reservoir E-33 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 201

CONCRETE, MORTAR, AND RELATED MATERIALS
201-1 PORTLAND CEMENT CONCRETE
201-1.1 Requirements
201-1.1.2 Concrete Specific by Class and Alternate Class [Revise portion of Table 201-1.12 with the following:].

Concrete class and alternate class for Street Surface Improvements shall be 560-C-3250.

Concrete class for blow-off hydrant collar shall be 560-C-3250.

Concrete class for pads for assemblies shall be 470-C-2500.

Concrete class for valve box collars shall be 560-C-3250.

Concrete class for thrust blocks shall be 560-C-3250.

Concrete class for encasements shall be 560-C-3250.

Concrete class for guard posts shall be 470-C-2500.

Concrete class for vent bases shall be 470-C-2500.

Concrete class for thrust block improvements shall be 450-C-2000, or alternate class 565-E200P. 201-1.2.4 Admixtures
[Delete Subsection in total and replace with the following:].

Admixtures will not be permitted.
201-1.2.5 Fly Ash
[Delete Subsection in total and replace with the following:].

Fly Ash will not be permitted.
201-1.4 Mixing
201-1.4.1 General
[Add the following to the end of the section:].

Mixed concrete delivered to the site shall be by Transit Mixer as called for in Section 201-1.4.3 “Transit Mixer” of the Standard Specifications.
201-4 CONCRETE CURING COMPOUND
201-4.1.1 General:

Concrete curing compound shall be Type I for Class 560-C-3250.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-34 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 203

BITUMINOUS MATERIALS
203-6 ASPHALT CONCRETE
203-6.1 General
[Delete the second paragraph and replace with the following:].

Asphalt concrete for slot paving, base course pavement as required for trench resurfacing per Details on Plans, and localized reconstruction of the roadway (digouts), as directed by the Engineer, shall be Dense Graded Asphalt Concrete (DGAC) Pavement Type III B2 PG-64-10. A maximum of 10% RAP shall be allowed. Sieve Size shall be ¾-inch.

Asphalt Concrete for leveling course pavement or cap surface as required for roadway resurfacing per Typical Sections and Details on Plans, shall be Type III C2 PG-70-10. A maximum of 10% RAP shall be allowed. Sieve size shall be 1/2 –inch.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-35 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 209

PRESSURE PIPE
209-2 STEEL PIPE AND FITTINGS
209-2.1 General
[Replace with following:].

The Contractor shall furnish and install all pipe, fittings, valves, supports, bolts, nuts, gaskets, jointing, materials and appurtenances as shown on the Drawings and as specified herein and shall furnish and install all auxiliary piping and connections, all as required for a complete and workable piping system. Refer to Section F – Technical Specifications within these Special Provisions for all material and installation requirements.
209-2.2 Fabricated Steel Pipe and Fittings
209-2.2.1 Materials
[Replace with the following:].

Fittings
All DIP fittings such as gate valves shall have a welded flange welded to the steel CMLC pipe either side of the DIP fitting with the appropriate bolt pattern to properly connect the Flange x Flange GV pursuant to 2018 APWA (“Greenbook”), AWWA, and City Standards. All elbows (i.e. 11.25, 22.5, 45,90 degree) can either be CMLC welded fittings with appropriate thrust block or DIP fittings with welded flanges either side to properly connect the DIP fittings per 2015 APWA (“Greenbook”), AWWA, and City Standards.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-36 CIP 7473
10 MG Steel Water Tank Rehabilitation
PART 3

CONSTRUCTION METHODS
SECTION 300

EARTHWORK
300-1 CLEARING AND GRUBBING
Removal and Disposal of Materials
300-1.3.1 General
[Delete Subsection in total and substitute with the following:].

No burning will be permitted.

No accumulation of flammable material shall remain on or adjacent to the right-of-way. The roadway and adjacent areas shall be left with a neat and finished appearance.

In order to protect the public streets from deterioration due to hauling of materials, the Contractor shall submit, prior to the pre-job meeting, for approval a proposed route for hauling of materials for disposal.

Upon approval, the Contractor shall strictly adhere to that route, unless written permission from the Engineer is obtained to change the route.
300-1.4 Payment
[Delete Subsection in total and substitute with the following:].

Full compensation for clearing and grubbing shall be considered as included in the contract unit prices bid for the various items of work involved and no additional compensation will be allowed therefore. 300-1 UNCLASSIFIED EXCAVATION
300-2.1 General
[Add the following:].

Unclassified excavation shall include saw cutting, excavating, removing, hauling and disposal of all material including asphalt concrete (A.C.) pavement, P.C.C. pavement, macadam, petromat/pavement reinforcing fabric, slurry backfill, aggregate base materials, interfering structures and objects to the sub-grade elevations indicated on the plans as required to construct the new improvements.

All roots and stumps shall be removed and/or ground to eight (8) inches below subgrade within the roadway section. The locations and dimensions of excavation areas are as shown on the plans and/or directed in the field by the Engineer.

All existing asphalt concrete pavement joining new construction shall be saw cut in a straight line. Contractor shall exercise due caution to avoid any damage to the existing improvements to be protected in place. Any damage caused by Contractor and/or his equipment shall be repaired or replaced as called out in Section 7- 9 of the Standard Specifications at Contractor’s expense.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-37 CIP 7473
10 MG Steel Water Tank Rehabilitation
Unclassified excavation shall include the removal of unclassified fill material encountered within the proposed roadway section. Unclassified fill may consist of broken concrete, broken asphalt pavement, brick, rubble, and debris.

All unclassified fill material found within the new roadway section shall be removed and paid in accordance with the bid item for unclassified excavation. All removed material becomes the property of the Contractor and shall be hauled away and properly disposed.

The Contractor’s attention is directed to the fact the thickness of the existing asphalt concrete pavement is approximate and may vary from this thickness. In addition, substantially thicker sections of pavement may be occasionally encountered, especially where utility trench and pothole patches are encountered.

If a significant deviation in pavement thickness is encountered by the Contractor during the removal process, that may significantly impact the Contractor’s cost of removal, the Contractor shall immediately notify the Engineer. The Engineer will review the field condition(s) encountered and determine the appropriate remediation. The Engineer shall have sole authority to decide the method and amount of additional compensation due the Contractor, if any.

Unless directed by the Engineer, backfilling and compacting is considered included in each respective bid item and no additional compensation will be allowed therefore. 300-2.2 Unsuitable Material
300-2.2.2 Wet Material
[Remove the first sentence and replace it with the following:].

If, in the opinion of the Engineer, the existing materials of areas more than 6” below the existing grade are wet, unsuitable, and/or contaminated, the Contractor may be ordered to over-excavate those areas to a depth to be determined by the Engineer, and either process the material to reduce the moisture content to an optimum condition or to remove and dispose of the material and replace it with suitable material. All Work will be done in accordance with Section 301-1 “Subgrade Preparation” and Section 301-2 “Untreated Base” of the Standard Specifications.

Crushed Aggregate Base (CAB) compacted to 95% Relative Compaction and conforming to Section 200 “Rock Materials” of the Standard Specifications shall be used to replace materials over-excavated. The removal and replacement of unsuitable material, as determined and authorized by the Engineer, shall be paid via negotiated Change Order at time of discovery.
300-2.9 Payment
[Add the following:].

Full compensation for the requirements of unclassified excavation shall be considered as included in the contract unit prices bid for the various items of work involved and no additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-38 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 301

SUBGRADE PREPARATION, TREATED MATERIALS, AND PLACEMENT OF

BASE MATERIALS
301-1 SUBGRADE PREPARATION
301-1.1 General
[Add the following to the end of the section:].

Prior to the placement of new asphalt pavement, the subgrade shall be prepared in accordance with the plans and applicable sections of the Standard Specifications and these Special Provisions.

Placement of Aggregate Base
In locations where the existing street pavement section contains aggregate base, placement of aggregate base at a minimum depth of 3” (modify City Std. 102-0) will be required in the water main and lateral trenches prior to asphalt surfacing to the thickness and elevations as indicated on the Plans. The base shall not be placed until the trench backfill has been thoroughly compacted to the required relative compaction.

After the bottom of the trench subgrade has been properly prepared per Section 301-1, the aggregate base shall be placed and compacted per Section 301-2 of the standard specifications to the limits and dimensions required.

If the Contractor elects to perform the excavation and placement of the aggregate base after the surrounding pavement has been removed, it shall be performed in a manner that does not adversely affect the adjoining aggregate base to remain.
301-1.6 Adjustment of Manhole Frame and Cover Sets to Grade [Add the following:].

Adjustment of Water Valve Frame and Cover
Water valve frame and covers shall be adjusted to grade per City of Brea Std. Plan No. 309-0. The Contractor shall prepare and adjust existing water valve frames & covers to grade during each phase of construction and paving. The Contractor shall not cover or otherwise leave the frame, enclosed meters, and valves inaccessible at any time. The Contractor shall maintain all valves immediately accessible for shut-off at all times.

The Contractor shall notify the CITY one week before starting any construction adjacent to or adjustment of valve boxes and meter boxes. The Contractor shall cooperate and coordinate with the AGENCY whenever it is necessary for the CITY to perform work at its installations. The Contractor shall not activate or disturb any valves.

On existing water valves not installed as part of this project which are to remain and adjusted to grade, the adjustment costs shall also include the installation of a new riser can & lid.

Contractor shall remove all debris from within the gate valve from the operating nut to the cover prior to acceptance of said water system.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-39 CIP 7473
10 MG Steel Water Tank Rehabilitation
Abandonment of Water Valve
Abandonment of existing gate valves shall include the removal and/or salvage of the valve riser can and cover, burying the existing valve in place and filling and compacting the existing extension pipe with sand or gravel to the pavement subgrade.

The existing water main and fire hydrant valves to be abandoned are to be abandoned in place according to the following directions. The Contractor shall work the water valve a minimum of three (3) times to ensure a positive shutdown of the water main. The Contractor shall then shut down the valve, salvage the frame and cover, remove the valve box and the valve extension piping and fill the resulting void with sand or aggregate base compacted to 95% relative compaction and place temporary AC pavement over the filled void.

If a new valve will not replace the existing valve in the same location, the Contractor shall install a 3’x3’ minimum hot asphalt pavement patch over the filled void using a 2” grind and pavement overlay with Performance Grade Type III-C3-PG 64-10 asphalt.

The Contractor is to deliver the valve frame and cover to the City Service Yard located at 545 N. Berry Street.
301-1.7 Payment
[Delete the first paragraph and replace with the following:].

Payment for sub-grade preparation shall be considered included in the contract unit prices for the various items of work requiring sub-grade preparation involved, and shall include full compensation for furnishing the labor, tools, materials, equipment and incidentals, and for doing all the work and rework involved in processing, compacting and trimming the material as shown on the plans, as specified in these specifications and as directed by the Engineer.
301-2 UNTREATED BASE
301-2.1 General
[Revise the first sentence to read as follows:].

Untreated base for pavement, curb, curb and gutter, cross gutters and similar types of improvements shall be constructed of material as specified in Section 200-2 of the Standard Specifications and as called for on the plans, Standard Specifications and in these Special Provisions.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-40 CIP 7473
10 MG Steel Water Tank Rehabilitation
SECTION 302

ROADWAY SURFACING
302-1 COLD MILLING OF EXISTING PAVEMENT
[replace entire section with the following;].
302-1.1 General
The work to be done here under consists of cold milling and removal of the designated thickness of existing pavement surface, including asphalt concrete, macadam, PCC, pavement reinforcement fabric (Petromat), or other miscellaneous improvements, at those locations and per Typical Sections and Details as shown on the Plans.

The existing A.C. pavements shall be cold milled to the depths required per grades as shown on the Plans and in accordance with the Standard Specifications. The pavement shall be removed by the use of a cold milling machine designed for this purpose and capable of performing a satisfactory job. Burning or heat planing will not be permitted. The planed pavement shall provide a maximum bond surface suitable for resurfacing.

Except as otherwise called for on the plans, all A.C. pavement cold milling cuts shall be cut to neat, clean, and straight lines to the satisfaction of, and as directed by, the Engineer.

The final depth, width, length and shape of the cold milling cut shall be as indicated on the Typical Sections and Details shown on the Plans. The final cold milling cut shall result in a uniform surface conforming to the typical section(s) except as otherwise directed by the Engineer.

Surveyor's street and property line monuments, not scheduled for removal shall be protected. The City has made every reasonable effort to locate and mark on the plans all known metal roadway improvements such as sewer manhole covers, water valve covers, catch basin covers, which, if struck, could damage the cold milling cutting drum and/or carbide tipped cutting teeth and makes no guarantee that it has successfully done so or shall, therefore, contractor must thoroughly inspect the work site in advance of the cold milling operation to minimize the risk of striking any unseen under surface object(s) and shall include in the price bid for cold milling the removal work, additional amount sufficient to cover the cost of damage related down time and the cost of repair of damage to said cold milling cutting drum and/or carbide tipped cutting teeth.

Care shall be exercised not to damage adjacent concrete gutters or curbs. Gutters or curbs damaged shall be replaced at the Contractor's expense. Residue from grinding shall not be permitted to flow or travel into gutters, onto adjacent street surfaces or parkways. All residues shall be completely removed by sweeping and properly disposed. No washing of residues into drainage structures will be allowed.

Temporary ramping, where required by the Engineer for traffic control or other purposes, shall be considered included in the contract lump sum price bid for Traffic Control & Construction Phasing, and no additional compensation will be allowed.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-41 CIP 7473
10 MG Steel Water Tank Rehabilitation
302-1.2 Milling Machine
The Contractor shall furnish a self-propelled machine especially designed and built for grinding flexible and rigid pavements to the depth shown on the plans in one pass. The machine shall be equipped with standard automatic depth controls and must maintain a constant cutting depth and width without tearing or gouging the underlying surface and blade material into a windrow. The machine shall consist of a 60" minimum width cutting drum with carbide tip teeth. Drum lacing patterns shall permit a grooved or smooth surface finish as selected by the Engineer and the drum shall be totally enclosed in a shroud to prevent discharge of any loosened material into adjacent work areas. The machine shall be capable of operating at speeds from 5 to 50 feet per minute and designed such that the operator can observe the work without leaving his control area.

It shall be adjustable as to crown and depth by tilting the drum axis and shall have a guidance system furnished to assist the operator in control grade and in matching adjacent pavements or cuts. The equipment shall be demonstrated to have been operated on similar work completed prior to the award of this contract. 302-1.3 Cold Milling to Specified Elevations
The operator shall furnish the milling machine, operated by experienced workmen. The surface tolerance produced shall be such that a 10-foot straight edge laid laterally will indicate variances of less than 3/8" (except in the crown area) and the same straight edge laid longitudinally will indicate variances of less than 3/16".

Removal shall consist of milling the pavement where indicated and removing the planed material. No aggregate shall remain on the project at the end of each workday. Aggregate material loosened and directly removed shall become the property of the Contractor. The Contractor shall dispose of all planed surplus materials at a legal dump site, in accordance with Subsection 300-2.6 of the Standard Specifications. 302-5 ASPHALT CONCRETE PAVEMENT
302-5.1 General
[Add the following:].

Tarpaulins shall be used to cover all loads from plant to project.

Each layer of asphalt concrete shall not exceed 4 inches in compacted thickness. Each layer shall be completely placed and compacted prior to commencement of successive layers. Tracks or wheels of spreading equipment shall not be operated on the top layer of asphalt concrete in any area until final compaction has been completed.

Three-wheeled rollers shall not be permitted, and pneumatic rollers shall be used only on lower layers.

Initial breakdown compaction shall consist of a minimum of three coverages of layer of asphalt mixture. A pass shall be movement of a roller in both directions over the same path. A coverage shall consist of as many passes as are necessary to cover the entire width being paved. Overlap between passes during any coverage, made to ensure compaction without displacement of material in accordance with good rolling practices, shall be considered to be part of the coverage being made and not part of a subsequent coverage.

Each overage shall be completed before subsequent coverage is started.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-42 CIP7473
10 MG Steel Water Tank Rehabilitation
Prior to placement of asphalt concrete, a tack coat of SS 1H emulsified asphalt shall be applied to all contact surfaces. Tack coat shall be Grade SS-lH per subsection 302-5.4 of the Standard Specifications. Tack coat shall be applied at a rate not to exceed one-tenth (1/10) gallon per square yard uniformly in one coat on all vertical joints of A.C. patching and P.C.C. surfaces, and edges against which AC is to be placed.

An asphalt leveling course shall be applied in depressed areas, as directed by the Engineer. An automatic leveling device shall be used on the paver unless omitted by the Engineer.

Longitudinal joints between successive paving runs shall coincide with the traffic lanes lines. Contractor will be provided with striping plans for those roads where the striping will change prior to the start of work.

Local streets will not be striped except for special cases for which striping plans will be provided. All other roads will be striped to match the existing pattern.
302-5.5 Distribution and Spreading
[Add the following:].

Prior to placing asphalt pavement overlay, all vegetation shall be removed from the cracks in the pavement and all joints between the pavement and concrete gutters by the Contractor. The surface to be overlaid shall be cleaned by the Contractor to remove moisture, dirt, grease, or other foreign matter which would reduce the bond between the overlay and the pavement.
302-5.8 Manholes (and other Structures)
[Delete Subsection in total and substitute with the following:].

The manhole and valve box locations and distance from curb to center shall be marked on the curb face by the Contractor.

The method of adjusting manholes in areas for resurfacing shall be as follows:

The asphalt pavement immediately adjacent to the manhole shall be removed, the manhole shaft extended with adjustment ring(s) to proper grade, the manhole frames and covers replaced, the manhole frames set in concrete, and the pavement replaced with a minimum of 2 inches of asphalt concrete. The finished grade of the cover shall be ¼ inches below the finish grade of the asphalt pavement.

The Contractor shall notify affected utility owners at least 5 working days in advance of the need to commence work required prior to paving operations and again for work required after paving operations.

The Contractor shall mark locations of utility vaults where utility companies specifically state adjustments shall be made after paving. If it is found to impractical for the utility owner to complete remodeling or adjustment to structures, as evaluated by the Engineer, then the Contractor shall be absolved of further responsibility in connection therewith, and the structure shall be adjusted to grade by the utility owner under permit or ordinance procedure established by the AGENCY for utility cuts in pavement.

Water valve frame and covers shall be adjusted to grade per City of Brea Std. Plan No. 309-0.

For water valves and sewer cleanouts, Contractor shall furnish new cans and lids as directed by the Engineer, and the old lids shall be delivered to City yard by the Contractor.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-43 CIP7473
10 MG Steel Water Tank Rehabilitation
The Contractor shall adjust existing water meters to grade as shown on the plans, in conformance with City Standard Drawing No. 304-0 and 305-0.

The Contractor shall adjust the concrete meter box for existing water blow-off assembly, to grade as shown on the plans, in conformance with City Standard Drawing No. 307-0.

The Contractor shall adjust existing miscellaneous pull boxes to grade as shown on the plans, in conformance with Caltrans Standards and Specifications (latest edition). 302-5.9 Measurement and Payment
[Amend the first paragraph to read:].

Temporary asphalt concrete work where required by the Engineer for traffic control or other purposes, or permanent full depth asphalt concrete work at existing driveway locations as required by the Engineer to maintain access, shall be considered included in the various items of work requiring temporary asphalt, and no additional compensation will be allowed.

Payment for Adjustment of SSMH and Water Valves shall be considered included in the contract unit prices for the various items of work requiring SSMH and Water Valve adjustments and no additional compensation will be allowed, therefore.
302-5.10 Crack Repair
[Is hereby added to Section 302-5:].

Cracks ¼ inch and greater shall be cleaned for the entire crack depth using sandblasting, brushing, and air blowing techniques as required to provide a crack free from all debris, dust, loose material and moisture.

Gouging or plowing may be required to remove incompressible debris deep in the crack. The cleaned crack shall be filled with granulated tire rubber, plasticizer and filler, as manufactured by Crafco as Road Saver 203, or approved equal. All crack filler material shall be in conformance with the following specifications and detail A on sheet 5. The crack sealant placed shall be slightly below the pavement surface to avoid overapplication and minimize bumps and wicking through the AC surface during compaction. Deep cracks should be filled with sand and covered with a thin layer of sealant.

ASTM D6690, D3405, AASHTO M173 and Federal SS-S-164 and SS-S 1041C.

All holes shall be cleaned of loose materials and filled with Asphalt Concrete Type C2 PG 70- 10 and compacted to a smooth even surface with the adjacent existing pavement. 302-5.11 Measurement and Payment
[Is hereby added to Section 302-5:].

Payment for crack repair shall be included in the contract unit prices bid for the various items of work involved, and shall include full compensation for furnishing crack routing, crack cleaning, application of crack sealant, and all labor, tools, equipment, materials and incidentals required to complete the work. No additional compensation will be allowed therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-44 CIP7473
10 MG Steel Water Tank Rehabilitation
SECTION 303

CONCRETE AND MASONRY CONSTRUCTION
303-5 CONCRETE CURBS, WALKS, GUTTERS, CROSS GUTTERS, ALLEY

INTERSECTIONS, ACCESS RAMPS, AND DRIVEWAYS
303-5.1 Requirements
303-5.1.1 General
[Add the following:].

New improvements shall be constructed to grades indicated on the plans and in such a manner as to match existing improvements and field conditions with proper grade to form a safe and smooth riding surface.

The Contractor shall be responsible to oversee the curing of all concrete improvements to prevent graffiti damage or other unauthorized markings in new concrete surfaces. Any concrete surface deemed unacceptable to the Engineer, shall be replaced by the Contractor at no cost to the City.

Damage to any existing improvements shall be remedied by saw cutting, removal and reconstruction at the Contractor's expense and to the satisfaction of the Engineer. Removals, relocations, and/or adjustments not covered by a separate bid item but necessary for the proposed concrete construction shall be included in the unit price bid for the various items of work involved.

The Contractor shall maintain safe access to all residents/business establishments at all times throughout the duration of the contract. The only permitted interruption to access will be during the placement of concrete.

No establishment shall be denied access more than one day at a time. Contractor shall install steel plates after finishing the concrete, to provide access during the cure period. The contractor shall pour new P.C.C. improvements in such a fashion as to not interrupt access to residents near the job site.

Should a driveway be excavated at the end of a workday, the Contractor shall provide a temporary access ramp to residences. The temporary access ramp shall be removed by the Contractor on the following day so that driveway construction can be completed. Access to building over newly placed ramp shall be provided the day following the placement of ramp. New ramp shall be protected by the contractor with the use of materials such as roofing paper, plywood, or other means approved by the Engineer. The cost for the placement of the temporary ramp/plate and its removal shall be included in the unit cost bid for the various items of work involved, and no additional compensation will be allowed, therefore.

If the Contractor is unable to pour the ADA Access Ramp or Sidewalk back within 2 calendar days after removal, the Contractor shall provide a minimum of 4 foot wide, 3” thick asphalt concrete sidewalk/curb ramps at a maximum cross fall of 2% to provide for safe passage of pedestrians and ADA access through construction areas, except when approved by the Engineer. Payment for this work, including maintenance for the temporary asphalt shall be included in various applicable items of work, and no additional compensation will be allowed, therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-45 CIP7473
10 MG Steel Water Tank Rehabilitation
Concrete sidewalk and curb ramps shall be placed on 4” sand bedding and #4 rebar dowels into existing P.C.C. Sand bedding shall consist of washed granular material with a sand equivalent greater than or equal to 30, conforming to Section 200-1.5.3 of the standard specifications.

Payment for sand bedding shall be included in the contract unit price bid for the various items of work involved. No additional compensation will be allowed, therefore. 303-5.4 Joints
303-5.4.2 Expansion Joints
[Add the following:].

Expansion joints shall be constructed only where specifically designated per details on the plans, and as directed by the Engineer.
303-5.5 Finishing
303-5.5.4 Gutter
[Add the following:].

When gutter and/or cross gutter is constructed at a rate of grade less than 0.30% it shall be water tested. If any portion of the newly constructed gutter is shown to pond water, that portion, including curb if applicable, shall be removed, reconstructed, and retested by the Contractor at no additional cost to the AGENCY.
303-5.5.5 Alley Intersection, Access Ramps, and Driveways [Add the following:].

All limits of removal for the replacement of existing concrete work item shall be per plan unless otherwise directed by the Engineer in the field. It will be the sole responsibility of the Contractor to remove and reconstruct any curb and gutter damaged by the Contractor during the construction.

No additional compensation will be allowed.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-46 CIP7473
10 MG Steel Water Tank Rehabilitation
SECTION 306

OPEN TRENCH CONDUIT CONSTRUCTION
306-1 OPEN TRENCH OPERATIONS
306-1.1Trench Excavation
306-1.1.1 General
Excess Material - It shall be the Contractor's responsibility to remove and dispose of all excess material resulting from earthwork operations, including pavement, macadam, Petromat, PCC, and excavation material of any character that is not suitable for use in fill or backfill. The Contractor shall provide and maintain, at the construction site, ample means and devices with which to remove and properly dispose of all water entering the excavation. Diversion of surface water from the excavation site shall be the responsibility of the Contractor, and no separate compensation will be allowed for the removal of surface water from the excavation site. Dewatering for the structure and pipelines shall commence when ground water is first encountered, shall be continuous, and shall be accomplished by well points or some other method which will ensure a dry hole and preservation of final lines and grade of the bottom of excavation.

Contractor shall be required to verify depths of utility lines crossings prior to excavation and to adjust grade to avoid utility lines at no additional compensation.

For the purpose of shoring or bracing, a trench is defined as an excavation in which the depth is greater than five feet. All trench excavations shall be vertical cuts. Laying back the excavation to avoid shoring will not be allowed unless approved in writing by the Engineer.

The Contractor shall provide and maintain at all times during construction ample means and devises to promptly remove and properly dispose of all water entering the excavations or other parts of the work.

Removal of groundwater shall be performed to ensure a firm and stable subgrade for the construction of structures. All costs for such dewatering shall be included in the prices bid for the various items of work except as may be otherwise provided for in the bid form.

No concrete footing or floor shall be laid in water, nor shall water be allowed to rise over them until the concrete or mortar has set at least eight (8) hours. Water shall not be allowed to rise unequally against walls for a period of twenty (28) days. Dewatering for the structures and pipelines shall commence when ground water is first encountered and shall be continuous until such time as water can be allowed to rise in accordance with the above. Dewatering shall be accomplished by trash pumps or some other method which will insure a dry hole and preservation of final lines and grade of the bottoms of excavation, all subject to the approval of the Engineer.

When the actual elevation or position of any existing pipe, conduit, or other underground appurtenances cannot be determined without excavation, the Contractor shall excavate and expose the existing improvements at the location shown on the plans and any other locations deemed necessary by the Engineer. Such excavation shall be considered as part of the excavation necessary for the work. The Engineer shall be given the opportunity to inspect the existing improvement when it is exposed. Any adjustments in line or grade which may be necessary to accomplish the intent of the plans shall be approved by the Engineer.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-47 CIP7473
10 MG Steel Water Tank Rehabilitation
The Contractor shall make arrangements for a disposal site, but in no instance shall any material be wasted or dumped in any area until permission of the owner of the property has been secured in writing, and a copy of the permit has been furnished to the Engineer. The cost of disposal of excess or waste material shall be borne by the Contractor. 306-1.1.2 Maximum Length of Open Trench
The maximum length of open trench operations shall be limited to 100 feet unless otherwise as directed by the Engineer. In no case shall such open trench length be of such extent that it causes access interference to adjacent owners/residents. Access may not be impacted to more than one (1) driveway at any time.
306-1.1.3 Maximum and Minimum Trench Width
The width of trench for water main construction shall be pursuant to City Standard Plan 102-0 or as modified within the Plans.

Banks of open trenches shall be kept as nearly vertical as possible and, necessary in order to maintain the banks vertical, the trench shall be properly sheeted and braced. In the event sheeting is required, the width of the trench may be increased a maximum of twelve (12”) inches to accommodate the sheeting. Bell holes, if applicable, shall be excavated to ensure pipe barrel resting for its entire length upon the bottom of the trench on undisturbed soil, thoroughly compacted backfill, or crushed rock/gravel bedding.

Potential trench sloughing shall be determined by the Contractor and appropriate measures shall be used to limit the sloughing into the trench excavation. All surface facilities shall be removed to neat sawcut line.

Contractor shall use caution to protect adjacent utilities from damage of sloughing into the trench during excavation. Contractor shall be responsible for all repairs to any utility damaged as a result of his construction operation.
306-1.1.5.1.1 Removal and Replacement of Surface Improvements Pavement, driveways, curbs & gutter, sidewalks, block walls, in connection with construction shall be removed in accordance with Subsection 300-1.3 and reconstruction in kind, in accordance with Section 302 or Subsection 303-5.

Existing structural sections to be removed as shown on the plans are approximate. The Contractor shall replace the pavement structural section per the typical trench section shown on the plans.

All surface facilities shall be removed to neat sawcut line. All facilities shall be reconstructed in accordance with the SPPWC and City of Brea Standards and Specifications. Contractor shall remove and reconstruct interfering portions of existing block walls, as required to construct the new water main. Block walls shall be reconstructed to match existing in kind, as directed by the Engineer.

Payment for removal and replacement of surface improvements as described above shall be included in the bid price for furnishing and installation of the various items of work involved.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-48 CIP7473
10 MG Steel Water Tank Rehabilitation
306-1.1.6 Bracing Excavations
Trench safety and steel trench box shoring of excavations shall comply with the requirements of the General Specifications. The Contractor shall be required to supply a copy of any permit required by the Division of Industrial Safety at the time of the pre-construction meeting.

Excavation of any trench more than five (5) feet in depth shall not begin until the Contractor has received approval from the Engineer of the Contractor’s detailed plan for worker protection from the hazards of caving ground during the excavation of such trench. Such plan shall show the details of the design of steel trench box shoring, bracing, sloping or other provisions to be made for worker protection during such excavation. No such plan shall allow the use of shoring, sloping or protective system less effective than that required by the Construction Safety Orders of the Division of Occupational Safety and Health, and the shoring plan shall be prepared and signed by an engineer who is registered as a Civil or Structural Engineer in the State of California.

The cost of furnishing and installing the steel trench box, bracing or other provisions required for worker protection, for the protection of any items shown on the plans to be protected in place, or for the protection of any new or existing improvements, shall be included in the contract bid price all relative bid items for which the shoring is required, and no additional payment will be allowed.

All material used for protection shall be removed from the project unless it has been approved to remain in place by the Engineer.
306.1.2.1 Bedding
The installation Blanket Protection for Pipes, at locations shown on the plans, shall conform to the requirements of SPPWC Standard Plan No. 225-2 and all applicable Sections of the Standard Specifications, as directed by the Engineer.

Placing backfill uniformly on all sides shall mean limiting the differential fill level to two feet or less. Backfill material shall be crushed aggregate base (CAB), sand (SE30 Min), 1-Sack, 1-1/2- Sack, or 2 Sack Slurry material conforming to Section 200 of the Standard Specifications, per City of Brea Standard Plan No. 219-0 and 102-1, and as directed by the Engineer or as shown on the plans. No crushed miscellaneous base shall be used.

If any trench, through the neglect of the Contractor, is excavated below the grade required by the plans and these special provisions, it shall be refilled to grade with additional bedding. The excess excavation and the additional bedding shall be at the Contractor’s sole expense.

Should over-excavation of soft, spongy, or unstable trench bottom material be the result of the Contractor's failure to remove ground water in a timely and continuous manner or failure to divert surface water flow away from the excavation site, the Contractor shall be required to over-excavate and re-establish the trench bottom line and grade at his own cost per these Special Provisions.

Full compensation for conforming to the requirements of Bedding and Backfill for water main pipe, fittings and appurtenances, and other structures shall be considered as included in the contract unit prices bid for the various items of work involved and no additional compensation will be allowed, therefore.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-49 CIP7473
10 MG Steel Water Tank Rehabilitation
306-1.3.1 Backfill and Densification:

General
All backfill shall be placed as specified in Subsection 306-1.3.2 or 306-1.3.3 and shall be in accordance with the following:

The remaining portion of the trench from the top of the bedding material to the subgrade shall be backfilled, compacted, and/or consolidated by approved methods to obtain relative density of ninety percent (90%). For full depth replacement of pavement structural section the upper 12” of subgrade shall be compacted to obtain ninety-five (95%) relative compaction.

Backfill material shall have a minimum sand equivalent of 30 when tested in accordance with ASTM D-2419. Project excavation may be used as backfill only when it meets the requirements of Trench Backfill Material within these Special Provisions.

In backfilling under streets, there shall be no flooding of the trench within the upper forty-eight inches (48”). Flooding below this point shall be accomplished in strict conformance with the soils investigation on file.

The Contractor shall be responsible for protecting the adjacent water and sewer mains in place.

This includes protecting in place or replacing the bedding of these utilities to maintain adequate support.

Compaction testing within the trench area shall be performed by the AGENCY, however the means and methods to achieve the placement and compaction requirements for the backfill material is the responsibility of the Contractor per these Special Provisions and Standard Specifications. The Contractor shall provide the AGENCY its means and methods to achieve the backfill requirements and provide backfill material from the approved backfill submittal supplier to the AGENCY for testing prior to commencement of work.
306-1.4 Testing Pipelines
306-1.4.1 General
Contractor shall perform the pressure and Bac-t testing of the new water pipe pursuant to the City requirements as provided in Appendix A and provide a testing plan to the Engineer for approval prior to commencing work. Contractor to coordinate the pressure testing and Bac-T testing with the Engineer. The Contractor shall provide the testing laboratory name and certification and contact information as part of the required submittals. All Bac-t tests shall be signed and certified by the approved laboratory and reports shall be submitted to the Engineer for approval prior to acceptance of the main line and tie-in to existing City water system.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-50 CIP7473
10 MG Steel Water Tank Rehabilitation
306-3 TRENCH EXCAVATION
306-3.3 Removal and Abandonment of Existing Conduits and Structures [add the following:]
If groundwater is encountered, the Contractor shall dispose of it by any method acceptable to the Engineer and in conformance with NPDES requirements. The trench shall be dewatered to a minimum depth of 12 inches below trench bottom. The cost of any dewatering shall be included in the cost of pipe construction and no additional compensation will be allowed therefor.

The existing water lines to be abandoned as shown on the Plans are to be abandoned in place and phased out of service as the connections to the new water main are phased into service, including but not limited to, the connection of existing service laterals and fire hydrants, and connections to existing water lines that are to remain in service. The Contractor, prior to beginning work on the new water line connections, is to provide the Engineer with an accurate and detailed construction schedule depicting the phasing out of existing water lines with the construction of the new water line connections, including the transfer of service laterals and fire hydrants such that on any given day, the AGENCY is assured that disruption to existing service laterals and fire hydrants (existing or new) is minimized at all times. The Contractor will be required to provide evidence to the AGENCY prior to leaving the job site at the end of each workday that all service laterals and fire hydrants within the project area are fully operational, and that in the case of an emergency, a Contractor’s representative can be reached at all times.

The Contractor shall notify residents 48 hours in advance of interruption of water service. 306-4 SHORING AND BRACING
[add the following:].

The Contractor will be required to show proof to the CITY that necessary permit(s) and notification(s) have been made to the proper authorities regarding trench excavation five (5) feet or deeper prior to start of any work. The Contractor will NOT be allowed to begin work until this has taken place. The Contractor will not be allowed any additional workdays for delays associated with receiving the required permit(s) or submitting the required notification(s).

Payment for bracing excavations is considered included in the various items of work.

BEDDING
306-6.1 General
[add the following:].

Trench bedding for underground piping shall be placed in accordance with the details shown on the Plans, City Std. Plan 102-0, and the Standard Specifications. Bedding for the new water main shall be per City Std. Plan 313-0, sand bedding shall be as specified herein and extended a minimum of one- foot above the top of pipe. The pipe bed shall be graded to provide a firm support along the pipe barrel. If the Engineer determines that the Contractor is not able obtain the required compaction in areas under curb and gutter, cross gutter, curb or structures, Trench Backfill Slurry meeting the specifications as called for in Table 201-1.1.2(A) of the Standard Specifications will be required.

BID DOCUMENT 9-3-2024
Valencia Reservoir E-51 CIP7473
10 MG Steel Water Tank Rehabilitation
The Contractor shall contact Rudy Correa, City of Brea Water Supervisor, at (714) 990-7691, to schedule the shut-down of any water valves prior to cutting of any existing water main line or lateral. Forty-eight (48) hour prior notice is required by the City for all scheduled shutdowns. The Contractor shall not operate any active valve without approval of the City Water Department.

Payment for bedding is considered included in the contract unit price bid for various applicable items of work and no additional compensation will be allowed therefor. 306-8 PREFABRICATED PRESSURE PIPE
306-8.1 General
[add the following: ].

The Contractor shall join the existing water mains at the locations shown on the Plans. Prior to being placed in service, all connections shall be tested, chlorinated, and disinfected in accordance with the American Water Works Association (AWWA) and City requirements. The Contractor is to remove a sufficient length of any existing water main to be abandoned to facilitate the connection to the existing water main. The connection to the existing water mains will occur with the appropriate couplings, with restraint glands and/or reducer, including thrust blocks. Open ends of existing water mains to be abandoned shall be plugged with concrete. Refer to Section F – Technical Specifications of these Special Provisions for further requirements. 306-8.3 Steel Pipe
306-8.3.2 Installation
[add the following:].

Utility Under-crossings
It is the Contractor’s responsibility to pothole and determine the final depth required to obtain the minimum clearance from existing utilities. The minimum clearance between utilities and the proposed waterline is 12-inches, unless otherwise directed by the Engineer.

The Contractor shall allow for the necessary depth of excavation at each crossing for adequate clearance and construction at no additional price. No additional compensation will be allowed, therefore.

Resilient Wedge Gate Valve:

Gate valves shall be installed per City of Brea Std. Plan No. 302-0, 309-0 and all other applicable standards and specifications herein.

Facilities Identification:

Installation of Pipe Warning Tape, and Tracer Wire: Warning tape shall be installed directly on the top of the pipe longitudinally and shall be centered. The warning tape shall be installed continuously for the entire length of the pipe and shall be fastened to each pipe length by plastic adhesive tape banded around the pipe and warning tape at no more than 2-foot intervals. Taping attached to the sections of pipe before laying in the trench shall have 5-foot minimum overlap for BID DOCUMENT 9-3-2024
Valencia Reservoir E-52 CIP7473
10 MG Steel Water Tank Rehabilitation
continuous coverage. All risers between the main line and control valves shall be installed with warning tape.

Tracer Wire: Tracer wire shall be installed on top of the pipe and under the warning tape. Wire shall be continuous strand. Crimpable copper butt splice kits are permitted in valve cans only. For main line valve cans, wire shall be routed up the outside of the valve riser, into the valve can at the top,12-inch looped, and back down the outside of the valve riser. 306-12 BACKFILL
306-12.1 General
[Add the following:].

The Contractor shall perform the trench densification (compaction) immediately following the backfill of the trench and just prior to placement of the temporary AC Pavement cap.

Payment for the placement and removal of this temporary AC Pavement cap is considered included in the various items of work and no additional compensation will be allowed therefore. 306-12.3 Mechanically Compacted Trench Backfill
306-12.3.1 General
[Add the following:].

The Contractor accepts full liability for structural integrity of the new water line during mechanically compacted backfill operations. No additional compensation will be allowed for any repair, time delays or other actions caused by the use of mechanical compaction devices used by the Contractor. 306-12.3.2 Compaction Requirements
[Amend to state:].
c) 95 percent relative compaction within the trench zone. 306-12.4 Jetted Trench Backfill
306-12.4.1 General
[replace section with the following:].

Water densified backfill will not be permitted.
306-13 TRENCH RESURFACING
306-13.1 Temporary Resurfacing
[add the following:].

Temporary resurfacing or plating shall be placed as soon as the condition of the backfill is suitable to receive it and it shall remain in place until the permanent resurfacing is constructed. The grade of the backfill on which the temporary resurfacing is to be placed shall be such as to provide the full thickness of temporary resurfacing. The Contractor shall be responsible for maintaining said temporary patching and plating at all times, until permanent resurfacing has been completed by BID DOCUMENT 9-3-2024
Valencia Reservoir E-53 CIP7473
10 MG Steel Water Tank Rehabilitation
the Contractor. Steel plating shall include temporary asphalt concrete pavement transitions, as required by the Engineer. The temporary resurfacing shall be placed, rolled, and maintained by the Contractor.

Unless permanent pavement is placed immediately, temporary bituminous resurfacing, a minimum of 2-inches thick shall be placed and maintained. Wherever excavation for pipe trench or other water improvements are made through pavement, or cross-gutters. At high traffic volume locations, a greater thickness may be ordered.

Payment for temporary trench resurfacing and/or plating shall be included in the various items of work requiring temporary trench surfacing/plating, and no additional compensation will be allowed, therefore.
306-13.2 Permanent Resurfacing
[add the following:].

The Contractor shall replace the street section, pavement, and aggregate base in accordance with the plans and specifications and to the satisfaction of the Engineer in all areas where the pipeline is constructed within the paved or surfaced portion of the street.

Permanent trench resurfacing within parkway areas shall be restored to match existing PCC and miscellaneous hardscape improvements, landscape planting and/or sod, block wall reconstruction and restoration of irrigation improvements, as directed by the Engineer.

Full compensation for conforming to the requirements of Permanent Resurfacing for water main pipe, fittings and appurtenances, and other structures shall be considered as included in the contract unit prices bid for the various items of work involved and no additional compensation will be allowed, therefore.

BID DOCUMENT 9-3-2024
SECTION 1 – Miscellaneous Metal Work F-1 CIP 7473

SECTION F

TECHNICAL SPECIFICATIONS
SECTION 1 - MISCELLANEOUS METALWORK

1.01 GENERAL
The Contractor shall furnish, fabricate, and install all miscellaneous metalwork required by these Specifications and the accompanying Drawings. Miscellaneous metalwork, as used herein, is defined as all items required to be fabricated from structural steel shapes, plates, bars and their products. Except for miscellaneous metalwork items manufactured of stainless steel, all structural steel shapes, plates, bars and their products shall conform to the "Specifications for Structural Steel" (ASTM A36) or the "Specifications for Low and Intermediate Tensile Strength Carbon Steel Plates of Structural Quality" (ASTM A283), (Grade B or C). All miscellaneous items shall be galvanized or coated after fabrication.

Shop drawings of all miscellaneous metalwork shall be furnished. Fabrication shall not be commenced prior to approval of shop drawings.

1.02 BOLTS
The Contractor shall furnish and set all bolts and anchor bolts. All bolts and anchor bolts shall be lowcarbon steel, galvanized after fabrication or they shall be stainless steel. Steel for bolts shall meet the requirements of the "Specifications for Carbon Steel Externally and Internally Threaded Standard Fasteners", Grade B (ASTM A307). Steel for anchor bolts shall meet the requirements of "Specifications for Steel Structural Rivets", (ASTM A502) with the following exceptions and additions: (1) the nut material shall be free cutting steel and (2) the nuts shall be capable of developing the full strength of the anchor bolts. Threads shall be Coarse Thread Series conforming to the requirements of the American Standard for Screw Threads. All bolts shall have hexagon heads and nuts shall be Heavy Hexagon Series.

1.03 GALVANIZING
All structural steel plates, shapes, bars and fabricated assemblies required to be galvanized shall, after the steel has been thoroughly cleaned of rust and scale, be galvanized in accordance with the "Specifications for Zinc (Hot-Galvanized) Coatings on Products Fabricated from Rolled, Pressed and Forged Steel Shapes, Plates, Bars and Strips" (ASTM A123). Any galvanized part that becomes warped during the galvanizing operation shall be straightened. Bolts, anchor bolts, and similar threaded fasteners, after being properly cleaned shall be galvanized in accordance with the "Specifications for Zinc Coating (Hot Dip) on Iron and Steel Hardware" (ASTM A153).
*** END OF SECTION 1 ***
BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-2 CIP 7473
SECTION 2 - POTABLE WATER PIPELINES

2.01 GENERAL - PIPING
The Contractor shall furnish and install all pipe, fittings, valves, supports, bolts, nuts, gaskets, jointing, materials and appurtenances as shown on the Drawings and as specified herein, and shall furnish and install all auxiliary piping and connections, all as required for a complete and workable piping system.

2.02 STEEL PIPE
A. General: Fabricated steel pipe and fittings, 6-inches in diameter and larger, shall conform to the requirements of the "Steel Water Pipe 6-Inches and Larger", (AWWA C200). Steel pipe, 4- inches in diameter and smaller shall conform to the "Specifications for Black and Hot-Dipped Zinc Coated (Galvanized) Welded and Seamless Steel Pipe for Ordinary Uses" (ASTM A120) and shall be standard weight. Galvanized steel pipe shall not be cement mortar lined unless otherwise shown. Buried galvanized pipe shall be wrapped with polyvinyl chloride tape with a total thickness of 30 mils. The tape shall be Plicoflex No. 340 or approved equal. The pipe first shall be primed following which the tape shall be applied strictly in accordance with the manufacturer's instructions.

B. Pipe: Pipe 8-inch diameter and larger shall be fabricated from 10 gage steel sheet or plate, and pipe smaller than 8-inch diameter shall be fabricated from 10 gage steel sheet or plate. The pipe shall be manufactured in sections having nominal lengths of 30 to 48 feet except where special sections are required. The pipe shall be furnished with butt welded joints, bell and spigot joints with rubber gaskets, butt straps, and closure pieces where shown or required.

C. Interior Lining: Pipe and fittings, as indicated on the Drawings, shall be cement mortar lined in conformance with the "Standard for Cement Mortar Protective Lining and Coating for Steel Water Pipe - 4-inch and Larger-Shop Applied", (AWWA C205).

D. Exterior Coating: Steel pipe and fittings exposed to the atmosphere, inside structures and above ground shall be thoroughly cleaned and given a shop coat of rust-inhibitive epoxy primer, one coat of epoxy intermediate coat, and one coat of polyurethane top coat per the tank painting specification section. All buried, 12-inch and larger steel pipe and fittings shall be cement mortar coated in conformance with the above referenced AWWA C205. All buried, 10-inch and smaller steel pipe and fittings shall be coated with a tape coating system per AWWA C214.

E. Hand holes: The pipe fabricator shall provide 6-inch diameter minimum flanged hand holes at identified locations that require field application of cement mortar lining. For pipes 24-inch in diameter and smaller, mortaring the inside of joints may be accomplished by hand applied mortar. Drawing a swab or ball through the pipe to remove all excess mortar and expel it from the open pipe end will not be allowed.

F. Trench Bearing: Steel pipe 4 inches or larger in diameter shall be installed in trenches in such a manner that the pipe shall have uniform bearing along the bottom of the trench, except at bell holes for flanges and field-welded joints.

G. Jointing: The pipe shall have butt welded or flanged joints. Where practicable, sections of pipe between flanges and/or couplings shall be shop-welded where indicated or required. Welding shall be as specified hereinafter.

BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-3 CIP 7473
H. Lining and Coating: After welding jointing, the lining and coating of the pipe shall be made continuous by pointing the joint with mortar of one part Portland cement, one part sand, and water.

I. Pipe Welding: Circumferential joints in steel pipe shall be welded by use of electric arc in such a manner as to insure a connection equally or surpassing the strength of adjacent pipe. Care shall be taken to prevent spilling of the mortar lining and coating. All field welding shall be done in accordance with the applicable requirements of AWWA Standard C206, entitled “Field Welding of Steel Water Pipe Joints.”
All shop and field welding, whether manual or by machine, shall be as specified herein. Welds to fabricate pipe shall be made in accordance with the requirements of the applicable reference specifications under which the pipe is fabricated as amended herein.

Welds specified herein, or shown on the Drawings, shall conform to the contours shown on these Drawings or indicated by standard welding symbols on such drawings. Welds, when tested, shall develop a tensile strength equal to that of adjoining parent metal.

Finished weld bead shall be centered in the seam, and the finished joints shall be reasonably smooth and free from depressions, cut edges, burrs, irregularities, and valleys. Each deposited layer of welded material shall be thoroughly wire brushed, and all slag, scale, and other loose material shall be removed before any additional weld metal is applied. Fillet welds shall have the full penetration into the corner of the fillet and shall be obtained with a minimum cutting back of the edge of the outside sheet. Fillet welds shall be of the size specified herein or shown on the drawings, and in any case, shall have a thickness of not less than that of the thinnest member to be joined.

Welds considered by the City to be deficient in quality or made contrary to any mandatory provisions of these Specifications, shall be removed by chipping or cutting and re-made.

Weld metals shall be removed throughout its depth to expose clean base metal, but in no case shall the chipping or cutting extend into the base metal beyond the depth of weld penetration.

Caulking of welds will not be permitted. Tack welds shall be removed if required by the City.

Weld test specimens taken from materials fabricated for the work of these Specifications shall be taken in accordance with the respective reference specifications under which the particular item is being fabricated. Said specimens shall be furnished to the City Inspector to enable the City to ascertain that welds of the proper quality are being made. The furnishing of specimens in insufficient time so as to cause delay in the fabrication of materials shall not be cause for a time extension nor extra cost item to the contract.

The City shall have the right to request and witness the making of weld test specimens by a welder when, in the opinion of the City, a satisfactory weld is not being made. Specimens shall be furnished by the Contractor and a weld of the type in question shall be made. The weld specimen shall then be submitted to a test laboratory approved by the owner and subject to the appropriate test to determine the character of the quality in question. The expense of said test shall not be borne by the Contractor. If more than one test is to be performed, additional specimens shall be furnished by the Contractor as required. The requirements of this provision shall not be cause for a time extension nor extra cost item to the Contract.

J. Qualifications for Welding Operators: Manual welders shall be qualified in accordance with the latest revision of Section IX of the ASME Boiler Construction Code entitled, “Welding BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-4 CIP 7473
Qualifications” or under the Standard Qualification Procedure of the American Welding Society.

All welding operators shall be qualified under paragraph U-69 of ASME Code for Unfired Pressure Vessels, or Paragraph W.451 of API-ASME Code for Standard Qualification Procedure of the American Welding Society.

K. Welding Filler Material: Electrodes for manual welding shall conform to the American Welding Society Standards. All welding electrodes shall be subject to the approval of the City.

L. Welding Equipment: Contractor’s equipment for welding and flame cutting shall be so designed and manufactured to permit qualified welding operators to follow the procedures and obtain the results described in these Specifications.

2.03 SLEEVE-TYPE COUPLINGS AND FLANGE ADAPTERS
Sleeve-type couplings and flange adapters shall be furnished where shown and shall be Smith-Blair or approved equal. Couplings shall be of steel with epoxy coating, stainless steel bolts, stainless steel hardware, without pipe stop, and shall be sized to fit the pipe and fittings shown. The middle ring shall not be less than 1/4-inch in thickness and shall be 12 inches long.

2.04 FLANGE GASKETS AND BOLTS
Flange gaskets shall be full face ring type, with bolt holes pre-punched, Romac 5000, Tripac 5000, Klinger 4401, or approved equal. Gasket thickness shall be 1/16-inch for pipe 10 inches and smaller and 1/8-inch for 12-inch and larger pipe. Flanged assembly bolts shall be standard hex-head machine bolts with heavy, hot pressed, hexagon nuts. Threads shall conform to ANSI B1.1, coarse thread series, Class 2 fit. Bolts length shall be such that after joints are made up, the bolts shall protrude through the nut but not more than 1/2-inch. All bolts for use in installations shall be stainless steel Type 316.

2.05 INSTALLATION OF PIPE
A. The Contractor shall install pipe closure sections, fittings, valves and appurtenances shown, including bolts, nuts, gaskets, jointing materials and thrust blocks.

B. At all times when the work of installing pipe is not in progress, all openings into the pipe and the ends of the pipe in the trenches or structure shall be kept tightly closed to prevent entrance of animals and foreign materials. The Contractor shall take all necessary precautions to prevent the pipe from floating due to water entering the trench from any source, shall assume full responsibility for any damage due to this cause and shall at his own expense restore and replace the pipe to its specified condition and grade if it is displaced due to floating. The Contractor shall maintain the inside of the pipe free from foreign materials and in a clean and sanitary condition until its acceptance by the City.

C. Where closure sections are required by the Contractor's laying operation, the sections shall be installed in accordance with the applicable section of these Specifications.

D. The pipe sections shall be laid in the trench to true alignment and grade in accordance with the Drawings. Exceptional care shall be taken in placing the pipe and making the field joint.

Bumping of the pipe in the trench will not be permitted. Steel pipe shall be welded, unless otherwise shown on the Drawings. Concrete thrust blocks shall be provided at the locations and of the sizes as shown on the Drawings.

BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-5 CIP 7473
E. Special care shall be taken during unloading and placing the pipe in trenches. Fabric or other approved slings shall be used for steel pipe. Sandbags shall be used to support all stockpiled pipe. Bell holes shall be dug under each bell to permit even bearing of the pipe along the entire length.

F. Pipe ends shall be reamed to the full bore of the pipe. Threads shall conform to ANSI B2.1. In making up threaded joints, an accepted thread lubricant shall be applied to the male threads only.

G. Flanged joints shall be made up square with even pressure upon the gaskets and shall be perfectly watertight.

H. Bell and spigot joints shall be made up concentrically with the rubber gasket completely retained by the bell or spigot groove. A feeler gage shall be used to determine if each joint has been properly assembled.

I. When steel pipe is not to be welded, concrete thrust blocks shall be constructed at all changes in direction. Thrust blocks shall be constructed against undisturbed earth. Each thrust block shall be placed so that valves and fittings are accessible for repair. Size of thrust blocks shall be as shown or as directed by the Engineer.

2.06 INSULATING BUSHINGS AND UNIONS
Pipe and fittings made of non-ferrous metals shall be isolated from ferrous metals by nylon insulating pipe bushings or unions as manufactured by Smith Blair, Corrosion Control Products, Co., or approved equal.

2.07 SERVICE LATERALS
A. New service laterals are to be installed of the size and at the location shown on the Drawings.

All services shall utilize a brass double strap service saddle for tap to ductile iron main.

B. Service lateral material shall be Type K soft copper.

C. Service laterals are to be installed, chlorinated, pressure tested and flushed before connection is made to meters.

D. No joints shall be made in service lateral runs without the inspector's permission.

E. All new services shall be installed before new mains are pressurized and chlorinated.

2.08 VALVES - GENERAL
A. All valves and gates shall be of new manufacture. The flanges shall be flat faced and shall be faced and drilled to 150-pound American Standard dimensions, unless otherwise shown on the Drawings. Each valve body shall be tested to a pressure equal to twice its design water working pressure, except that gate valves shall be tested in accordance with "Standard for Gate Valves for Ordinary Water Works Service" (AWWA C500).

B. All interior parts of valves manufactured of bronze or brass except valve stems, shall conform to the requirements of ASTM B62. Gate valve stems shall be of bronze, containing aluminum and having a minimum tensile strength of 60,000 psi, a yield strength of 40,000 psi and elongation BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-6 CIP 7473
of at least 100 percent in two inches, as determined from a test coupon poured from the same ladle from which the valve stems to be furnished are poured.

C. Except as otherwise provided, all ferrous surfaces (excluding non-corrosive surfaces) in the water passages of all valves, 4-inch and larger, shall be coated with an epoxy coating meeting the requirements of Sections 16.18 and 16.19. All buried valves shall be provided with an exterior protective coating in accordance with Section 16.20.

2.09 RESILIENT SEAT GATE VALVES
A. Gate valves shall conform to the above referenced AWWA C500. Gate valves shall be designed for a water working pressure of 250 psi and shall be iron-bodied, bottom-wedging, double-disc with parallel seats and shall have 2-inch square operating nut or handwheel, as shown, opening to the left. In addition, non-rising stem gate valves shall be equipped with "O" ring seals. Unless otherwise shown, gate valves shall have non-rising stems and shall be furnished with flat faced flanged ends. Gate valve shall be new and of current manufacture and shall be as manufactured by Mueller Co. Model A-2362, E-381 or approved equal.

B. All interior parts of gate valves shall be constructed of bronze conforming to the requirements of this section.

C. Ferrous surfaces in the water passages of valves 4-inches in diameter and larger shall be epoxy coated. The coating shall not be applied to stainless steel, brass or bronze surfaces.

D. Resilient seat gate valves shall be used for installations up to 12-inches in size exclusively.

E. All valves shall be provided with suitable thrust block restraints as detailed in City Std. Plan 312-0. Water Valve Boxes shall be Brooks 4TT as detailed in City Std. Plan 309-0 and as specified by the City of Brea Maintenance Department.

F. Valves shall be epoxy-lined and coated and have 316 stainless hardware

2.10 BUTTERFLY VALVES
A. BUTTERFLY VALVES. Butterfly valves shall conform to the "Standard for Rubber-Seated Butterfly Valves" (AWWA C504), except that butterfly valves, 24-inch and smaller, may be of the shorter laying length and the seat may be bonded into a groove in the valve body. The valves shall be of the class indicated on the Drawings. Valve bodies shall be cast iron conforming to the "Specification for Gray Cast Iron Casting for Valves, Flanges and Pipe Fittings" (ASTM A126), Class B. Valve shafts shall be of Type 316 stainless steel, running in "oilite", or approved equal, sleeve-type bearings and fitted at the outer end for connection to operating gearing. Ferrous surfaces in the water passages of all valves (excluding those surfaces manufactured of non-corrosive materials) shall be epoxy coated. Butterfly valves shall be Pratt Groundhog, Mueller “Lineseal III”, or approved equal.

B. MANUAL OPERATORS. The type of manual operator to be provided with each butterfly valve shall be as shown. Manual operation shall be through totally-enclosed, permanently-lubricated gear reducers. Gear reducers shall have a self-locking worm or spur and rack-type gearing and shall be equipped with handwheel or with a 2-inch square operating nut on the input shaft as noted on the drawings. Open and close stops shall be provided to limit valve disc travel.

Handwheel operators shall be equipped with position indicators. The operators for buried butterfly valves shall be totally-enclosed, have fully-gasketed, sealed and grease-packed BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-7 CIP 7473
operator cases suitable for and expressly designed for installation and operation in a buried location. The minimum torque rating for a buried service operator shall be 8,000 inch-pounds.

C. Butterfly valves shall be used for installations of 14-inch and larger only and at the direction of the Engineer.

2.11 MISCELLANEOUS SMALL VALVES
Miscellaneous small valves shall be as shown. Where not specifically labeled, valves smaller than 4-inch shall be lever-operated, rubber-faced, as manufactured by Nibco or approved equal.

2.12 VALVE BOXES
Valve boxes shall be as shown on the plans and pursuant to City standards.

2.13 CORPORATION STOPS
Ball-type valve constructed of lead-free brass, with straight through design, double O-ring stem seals, PTFE coated ball, 300-psi maximum working pressure, with iron pipe inlet threads (AWWA “IP”), and conductive compression connection outlet for CTS outside diameter tubing. Corporation stops shall be Mueller or approved equal.

2.14 INSTALLATION OF VALVES
All buried valves shall have the operating nuts in a vertical position except as otherwise noted. Valve boxes, where called for, shall be centered over the operating nuts and shall be set plumb. Butterfly valves with handwheel operators shall be installed with the handwheels in the position shown. When necessary, valve extensions shall be installed to bring the operating nut within 2 to 3 feet of the ground surface.

2.15 EPOXY COATINGS
A. SURFACE PREPARATION. All oil and grease shall be removed from the metal, using an oilfree solvent (methyl ethyl ketone or trichloroethylene) and clean dry rags. The surface shall be sand- blasted to white metal. In order to obtain maximum adhesion of epoxy coating, the grit used for blasting shall be coarse enough to impart a tooth in the metal equal to 25 percent of the thickness of the coating to be applied. The metal shall be cleansed after sandblasting with clean, dry compressed air.

B. PRIME COATING. The prime coat shall be a Devoe product or approved equal applied to the prepared surface.

C. FINISH COATING. One or more finish coats of a Devoe product or approved equal shall be applied to the primed surface.

D. THICKNESS OF COATING. The minimum dry coating thickness shall be 10 mils, provided, however, that the thickness of coating in the grooves of valves or fitting designed to receive a rubber gasket shall be approximately 5 mils.

2.16 SHOP APPLIED EPOXY COATINGS
A. SURFACE PREPARATION. All oil and grease shall be removed from the metal, using an oilfree solvent (methyl-ethyl-ketone or trichloroethylene) and clean dry rags. The surface shall be sand- blasted to white metal. In order to obtain maximum adhesion of epoxy coating, the grit BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-8 CIP 7473
used for blasting shall be coarse enough to impart a tooth in the metal equal to 25 percent of the thickness of the coating to be applied. The metal shall be cleaned after sandblasting with clean, dry compressed air.

B. POWDER EPOXY. The epoxy shall be one hundred percent epoxy material and shall be 3M Company's Scotchcoat No. 134 or approved equal.

C. PREHEATING. Areas that are not to be coated shall be masked using 500-degree masking tape, similar to 3M Company's Permacel. The part to be coated shall be placed in an oven and preheated to the temperature specified by the epoxy manufacturer. An accurate temperature measuring device such as pyrometer shall be used to determine the substrate temperature.

D. APPLICATION. The epoxy shall be applied as a powder to the heated metal by one of the following methods:

1. ELECTROSTATIC METHOD. The powder shall be applied to the heated, grounded metal part which has been electro-statically charged by means of a current of approximately 1-1/2 amperes at approximately 400 volts. After application of the epoxy, the part shall be reheated as specified by the manufacturer to fuse the epoxy. Equipment for applying the epoxy powder shall be the Sames Electrostatic Powder Spray, or approved equal. Particular care shall be given to protection of non-ferrous masked parts.

The finished product shall be carefully examined for epoxy interference on working parts.

2. HEAT FUSION METHOD. The part shall be prepared as outlined above and heated for a sufficient period to drive out all moisture from the metal. Epoxy powder shall be applied using as air spray device designed to exclude moisture from the spray air. The part must be preheated to maintain a surface temperature high enough to cause instant epoxy fusion during the entire application process. After coating, the part shall be reheated as specified by the manufacturer. Particular care shall be taken to protect non-ferrous masked parts.

The finished product shall be carefully examined for epoxy interferences on working parts.

E. THICKNESS OF COATING. The minimum dry coating thickness shall be 8 mils, provided, however, that the thickness of coating in the grooves of valves or fittings designed to receive a rubber gasket shall be approximately 5 mils.

F. INSPECTION. Coating thickness shall be checked with a nondestructive magnetic type thickness gage. Coating integrity shall be tested with an 87-volt Tinker Rasor holiday tester or a spark testing unit operating at approximately 2,000 volts. All epoxy coating shall be pinhole free.

G. FIELD REPAIRS. If small local repairs are necessary, they shall be made using 3M Company's Scotchclad 134 field repair kit, or approved equal. The surface must first be cleaned with an oilfree solvent (methyl-ethyl-ketone or trichloroethylene) and clean dry rags.

2.17 BURIED MISCELLANEOUS FERROUS SURFACES
Buried valves and flanged joints, sleeve-type and Victaulic coupling and other buried miscellaneous ferrous piping and metal surfaces (excluding any cast iron pipe) shall be thoroughly cleaned and fieldcoated with a 1/8-inch thick coating of Scotch-Clad No. 244 as manufactured by 3M or approved equal.

The coating shall be applied in strict accordance with the manufacturer's recommendations. Valves may be polyethylene bagged at the discretion of the Engineer. The Contractor will need to request this alternative in writing to the Engineer.

BID DOCUMENT 9-3-2024
SECTION 2 – Potable Water Pipelines F-9 CIP 7473

2.18 TESTING AND DISINFECTING - GENERAL
See Appendix A for testing and disinfection requirements. Additionally, requirements per AWWA C651 shall be adhered to. Although, the City standards shall supersede AWWA standards.

2.19 COMPACTION TESTS
Compaction testing shall be performed by a City approved soils engineer and shall be paid for and hired by the City. Maximum density shall be determined in accordance with ASTM D1557 method, modified to use three layers. Field density tests shall be performed in accordance with the test procedure specified in ASTM D1556. Contractor must have the soils engineer present at all times during backfill operations.

2.20 SEPARATION OF WATER MAINS AND SANITARY SEWERS
The criteria for the separation of water mains and sanitary sewers shall be as specified by the State of California Department of Health Services. A copy of the criteria is on file in the office of the Department of Public Works.
*** END OF SECTION 2 ***
BID DOCUMENT 9-3-2024
SECTION 3 – Flexible Expansion Joints F-10 CIP 7473
SECTION 3 - FLEXIBLE EXPANSION JOINTS

3.01 GENERAL
The Contractor shall furnish all labor, materials, tools, equipment, excavation, backfill and all incidental work and services required to construct the flexible expansion joints, complete in place in accordance with these Specifications, the Drawings, and applicable standard drawings

3.02 FLEXIBLE EXPANSION JOINTS
Flexible expansion joints shall be manufactured of 65-45-12 ductile iron conforming to the requirements of ANSI/AWWA C153/A21.53. Each flexible expansion joint shall be pressure tested prior to shipment against its own restraint to a minimum of 350psi. Each expansion joint shall consist of an expansion joint designed and cast as an integral part of a ball and socket type flexible joint, having a minimum per ball deflection of 15 degrees and a minimum 4 inches of expansion. All internal surfaces shall be lined with fusion bonded epoxy conforming to the requirements of ANSI/AWWA C213 and shall be holiday tested with a 1500-volt spark test. Pinholes shall be repaired as necessary to provide a pin hole free coating.

Sealing gaskets shall be constructed of EPDM. The coating and gaskets shall meet ANSI/NSF-61. All external surfaces shall be prime coated for above ground installation. Flexible expansion joints shall be double ball FLEX–TEND as manufactured by EBAA Iron, Inc. Eastland, Texas, or approved equivalent.

3.03 FLANGE INSULATION KIT
A. Flange Insulation Kits: Flange insulation kits suitable for the design pressure of the pipeline shall be provided where shown on the drawings and shall be NSF/ANSI-61 certified. Materials for flange isolation kits on pipes containing water up to 280°F shall consist of the following components:

1. Isolating and Sealing Gasket
One full-faced isolating and sealing gasket, Type "E", 1/8" thick, G-10 epoxy glass retainer containing a precision tapered groove to accommodate the controlled compression of an EPDM quad-ring sealing gasket. Sealing gasket placement shall accommodate either flat, raised or RTJ face flanges. The G-10 retainer shall have 550 volts/mil dielectric strength and a minimum 50,000 psi compressive strength. The full faced flange isolating gasket shall be 1/8" less in I.D. than the I.D. of the flange in which it is installed. Gasket shall be PSI LineBacker sealing gasket as manufactured by Pipeline Seal & Insulator, Inc.

2. Full Length Bolt Isolating Sleeves and Washers
One full length G-10 epoxy glass sleeve (extending halfway into both stainless steel washers) for each flange bolt. The sleeve shall be a 1/32 inch thick tube with 400 volts/mil dielectric strength and water absorption of 0.1% or less.

Two, 1/8 inch thick, G-10 epoxy glass isolating washers for each bolt. Their compressive strength shall be 50,000 psi, dielectric strength 500 volts/mil and water absorption 0.1% or less.

Two, 1/8 inch thick Type 316 Stainless Steel washers for each bolt. The I.D. of all washers shall fit over the isolating sleeve and the stainless steel and isolating washers shall have the same I.D. and O.D.

BID DOCUMENT 9-3-2024
SECTION 3 – Flexible Expansion Joints F-11 CIP 7473

3. Manufacturer
Flange isolating kits shall be manufactured at a facility that has a registered ISO 9001:2000 Quality Management System. Submittals shall include copy of valid registration. Kits shall be manufactured by Pipeline Seal and Insulator, Inc.
*** END OF SECTION 3 ***
BID DOCUMENT 9-3-2024
SECTION 4 – Air Release and Vacuum Valves F-12 CIP 7473 SECTION 4 - AIR RELEASE AND VACUUM VALVES

4.01 GENERAL
The Contractor shall furnish all labor, materials, tools, equipment, excavation, backfill and all incidental work and services required to construct air release and vacuum valves, complete in place in accordance with these Specifications, the Drawings, and applicable standard drawings.

4.02 MATERIAL
All air release and vacuum valves shall be so designed as to insure the release of air from a pipeline when such air is above atmospheric pressure. They shall also assure the entrance of air into the pipeline when the pressure inside the line is below atmospheric pressure. Both of these functions shall be automatically performed by the valve in conjunction with operating conditions of the pipeline.

Valves shall be designed for a maximum water working pressure of 150 psi, and shall have the joining of all parts so designed to withstand any stresses developed by the working pressures.

All materials used in the valves shall conform to ASTM Standards. All surfaces subject to moving contact by other surfaces, including valves seats, shall be made of corrosion resistant material and of material as durable as possible under the conditions to which the valves will be subjected.

Air release and vacuum valves shall be capable of exhausting entrapped air in the water line under normal operating conditions at a rate of at least 150 cubic feet of free air per minute. Air release and vacuum valves shall be capable of venting and exhausting air into and from the line during draining and filling of the line at a rate of 1,000 cubic feet of free air per minute. The above functions shall be performed without water leakage.

Valves shall be designed so that through flow of air or water will not interfere with the designed performance of the valving mechanism.

Valve shall be of stainless steel material construction.

The following air release and vacuum valve is acceptable: Val-Matic, APCO or approved equal. *** END OF SECTION 4 ***
BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-13
SECTION 5 - RESERVOIR RECOATING AND DISINFECTION

5.01 PURPOSE
The purpose of this specification is to establish methods and procedures for safety installations, preparation, coating, curing of coating and disinfection of a potable water steel tank.

5.02 SCOPE OF WORK
Work to be accomplished includes removing existing coatings, surface preparation, furnishing, and application of protective coatings and paints to interior and exterior surfaces and disinfection of interior surfaces, and other work necessary to accomplish the approved end result of a totally protected and usable structure, including all attachments, accessories, and appurtenances.

5.03 REFERENCE SPECIFICATIONS AND STANDARDS
Without limiting the general aspects or other requirements of this Specification, work and equipment shall conform to applicable requirements of municipal, state and federal codes, laws and ordinances governing the work, City of Brea, Steel Structures Painting Council and Manufacturer's printed instructions, subject to Engineer's decision as final as to interpretation and/or conflict between any of the referenced code, laws ordinances, specifications and standards contained herein. Disinfection shall comply with AWWA C652 Disinfection of Water Storage Facilities.

5.04 COMPLETION OF WORK
All surface preparation, coating application and disinfection work shall be completed within time prescribed within the Special Provisions.

5.05 CONTRACTOR
A. The coating contractor/subcontractor shall be a licensed Painting and Decorating Contractor in the State of California (C-33 Classification), and shall have a minimum of five (5) years practical experience and successful history in the application of specified products to surfaces of steel water storage tanks. Upon request, the Contractor shall substantiate this requirement by furnishing a written list of references.

B. All surface preparation and coating work shall be performed by skilled personnel demonstrating experience, as listed above. Resumes of personnel shall be submitted to the City for approval. Continuity of personnel shall be maintained throughout the duration of the cleaning, surface preparation, and coating work and any changes in key personnel shall be subject to the approval of the City.

C. Application of coating is considered specialized work. Personnel performing this work shall be trained in proper methods of application.

D. The Contractor shall provide 5 references, which show that they have previous successful experience with coating system applications on water storage tanks. Include the name, address, and the telephone number for the owner of each installation for which the contractor provided the coating.

BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-14

5.06 DEFINITIONS
A. The following pairs of works shall be considered identical in meaning and may be used interchangeably: "General Conditions" and "General Provisions"; "Special Conditions" and "Special Provisions"; "Drawings" and "Plans"; "Standard Drawings" and "Standard Plans".

B. The Owner referred to in these specifications is the City of Brea.

C. The definition of the word "Engineer" contained herein is: the person and/or company authorized be the Cities representative to oversee the whole action of the project. Here, it means Civiltec Engineering, Inc.

D. "Coating" refers to protective materials used or applied on interior surfaces. "Paint" refers to protective materials used or applied on exterior surfaces.

5.07 HOURS OF WORK
A. Work areas will be available for performance of the contract work between 6:30 A.M. and 5:00 P.M. It is the intent of this specification that work shall be accomplished during an eight-hour, daylight, weekday shift (Monday through Friday). Work accomplished during hours or on days other than specified above shall be the subject of a written request to the City. If permission is granted to perform work during hours other than stated above, the Contractor shall bear all additional expenses of Cities Personnel and Inspector's services created by change to extraordinary work hours, including standby time due to late crew arrival or "no show" by crew.

B. Inspections requested by or made necessary as a result of actions by the Contractor on Saturdays, Sundays or holidays must be scheduled and approved by Engineer and paid for by the Contractor.

5.08 EXISTING CONDITIONS
A. Existing exterior tank coatings consist of a lead-based primer with an alkyd top coat. Subsequent coats of alkyd and/or polyurethane topcoats may have been applied of the years as well.

B. The above data is provided for the Contractor’s convenience. Any use or interpretation made by the Contractor is at the Contractor’s sole risk.

5.09 PRE-BID CONFERENCE
A Pre-bid Conference will not be conducted prior to the bid opening. The Bidders shall have the opportunity to arrange an independent meeting with the City to review the site and existing VALENCIA RESERVOIR and ask questions of the Engineer.

5.10 PRE-CONSTRUCTION CONFERENCE
A Pre-Construction Conference shall be scheduled prior to start of project. The City, Engineer and Contractor will be present. The Contractor will provide a detailed sequence of work to be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed as stated in the Contract, and to allow for inspection and operations flexibility by City. A schedule of work to be BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-15
accomplished and a list of labor, material and equipment rates for additional work will be established and maintained throughout the project.

5.11 QUALITY ASSURANCE
A. General: Quality assurance procedures and practices shall be used to monitor all phases of surface preparation, application and inspection throughout the duration of the project.

Procedures or practices not specifically defined herein may be used provided they meet recognized and acceptable professional standards and are approved by the Engineer.

B. All materials furnished and all work accomplished under the Contract shall be subject to inspection by the Engineer. The Contractor shall be held strictly to the true intent of the Specifications in regard to quality of materials, workmanship, and diligent execution of the Contract.

C. Contractor employees assigned to make DFT measurements and perform porosity and holiday defect tests shall possess the experience and qualification to accurately undertake these measurements and tests. If the equipment manufacturer has a certification program for operators of the equipment, the operators shall possess such certification. The Contractor shall submit the experience and qualifications of these employees.

D. Work accomplished in the absence of prescribed inspection may be required to be removed and replaced under the proper inspection. The entire cost of removal and replacement, including the cost of all materials which may be furnished by the City and used in the work thus removed, shall be borne by the Contractor regardless of whether the work removed is found to be defective or not. Work covered up without the approval of the Engineer, shall, upon order of the Engineer, be uncovered to the extent required. The Contractor shall similarly bear the entire cost of performing all the work and furnishing all the materials necessary for the removal of the covering and its subsequent replacement, as directed and approved by the Engineer. Except as otherwise provided herein, the City will pay the cost of inspection.

E. The Engineer will make, or have made, such tests as deemed necessary to assure the work is being accomplished in accordance with the requirements of the Contract. Unless otherwise specified, the cost of such testing will be borne by the City. In the event such tests reveal non- compliance with the requirements of the Contract, the Contractor shall bear the cost of such corrective measures deemed necessary by the Engineer, as well as the cost of subsequent retesting. It is understood and agreed the making of tests shall not constitute an acceptance of any portion of the work, nor relieve the Contractor from compliance with the terms of the Contract.

F. Warranty Inspection: The contractor shall Warranty the interior and exterior coatings for a minimum period of three (3) years from the date the tank is placed in service. Warranty inspection shall be conducted between the eleventh- and eighteen-months following completion of all coating and painting work. All personnel present at the Pre-Job Conference should be present at this inspection. All defective work shall be repaired in strict accordance with this specification and to the satisfaction of the Engineer.

1. Notification: The City shall establish the date for the inspection and shall notify the Contractor at least 30 days in advance. The City will drain the tank and Contractor BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-16
shall provide, at his own expense, suitable lighting, and ventilation for the inspection.

At the Cities option, warranty inspection may be accomplished by diving operations.

2. Inspection: the entire interior coating system(s) shall be visually inspected. All defective coatings, as well as damage or rusting spots of the tank, shall be marked and satisfactorily repaired by and at the sole expense of the Contractor. Defective coating shall be any of those defined by SSPC's Visual Comparison Manual.

3. Inspection Report: The Engineer shall prepare and deliver to the Contractor an inspection report covering the warranty inspection. The report shall set forth the number and type of failures observed, the percentage of the surface area where failure has occurred, and the names of the persons making the inspection.

4. Schedule: upon completion of the inspection and receipt of Inspection Report as noted herein, City shall establish a date for Contractor to proceed with remedial work. Any delay on part of Contractor to meet schedule established by City shall constitute breach of this Contract and City may proceed to have defects remedied through other means, and these costs may be charged to the Contractor.

5. Remedial Work: any location where coating or paint is defined as defective shall be considered to be a failure of the system at that location. The Contractor shall make repairs at all points where failures are observed by removing the deteriorated coating, cleaning the surface, and recoating or repainting with the same system specified herein. Any spot repairs to defective areas will require feathering at least 3 inches into sound adjacent coating. If an area of failure exceeds 25 percent of a specific coated surface, the entire coating system from that specific area may at the Cities option be required to be removed and recoated in accordance with the original specification.
a. Specific coated surfaces are defined as follows:
1) Roof – interior
2) Shell - interior
3) Floor – interior
4) Interior columns and appurtenances
5) Roof - exterior
6) Shell - exterior
7) PVC piping exposed to sunlight shall be painted with a urethane coating 8) Attachments, accessories, and appurtenances, except galvanized, aluminum, stainless steel and other non-ferrous metallic surfaces 9) Except for markings or lettering cast into or stamped on a part of the equipment, paint shall not be applied over equipment identification labels or code-required UL or factory mutual (FM) labels. Decals and self adhesive labels on surfaces requiring field painting shall be removed prior to preparation for painting. The Contractor shall require the equipment manufacturer to provide duplicate decal and self adhesive labels for application to the equipment after completion of coating.

6. Upon completion of recoating work, the Contractor shall disinfect the tank and piping as specified herein.

BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-17

7. Costs: All noted costs for Contractor's inspection and all costs for repair shall be borne by the Contractor and in figuring his bid, the Contractor shall include an appropriate amount for testing and repair, including disinfection, as no additional allowance will be paid by the City for said inspection and repair.

8. Should any defined surfaces as noted in 5.a above require removal and replacement, the City has the option to charge all costs associated with the owner appointed inspection of the rework to the Contractor
Note: The Cities approval of Contractor's overspray prevention procedures and Engineer's presence on project site does not free Contractor from responsibility for overspray. Daily approval of procedures will be required prior to start of exterior spray operations.

5.12 SAFETY AND HEALTH REQUIREMENTS
A. General: Ventilation, and care in handling coatings, paints, solvents, and equipment are important safety precautions during the whole working process. Contractor shall conform with safety requirements set forth by regulatory agencies applicable to the construction industry and manufacturer's printed instructions and appropriate technical bulletins and manuals. The Contractor shall provide and require persons working in the job site to use personal protective equipment. Material Safety Data Sheets must be accessible to employees who are handling or are exposed to potentially hazardous materials while on the job.

Emergency planning shall be made before starting the project by the Contractor with the approval of Engineer.

B. Access Facilities: All ladders, scaffolding and rigging shall be designed for their intended uses. Ladders and scaffolding shall be erected where requested by Engineer to facilitate inspection and be moved by the Contractor to locations requested by the Engineer.

C. Ventilation: Where ventilation is used to control hazardous exposure, all equipment shall be explosion-proof, or industrial design and shall be approved by the Engineer. Householdtype venting equipment will not be acceptable. Ventilation shall reduce the concentration of air contaminants to the degree a hazard does not exist by ducting air. vapors, etc. from the confined space. Air circulation and exhausting of solvent vapors shall be continued until coatings have fully cured. Forced air eduction during blast cleaning and coating application operations is mandatory. If dehumidification equipment is used, equipment must be operated on a continuing basis during all blasting, coating, and curing operations, including shifts during which no work is being accomplished.

1. Ventilation system shall be furnished and installed by the Contractor in accordance with these specifications. The Contractor shall make modifications to the ventilating system as directed by the Engineer to insure a safe working environment and complete removal of all solvent vapors. Upon completion of the final curing period. as determined by the Engineer, the Contractor shall remove the ventilation system. a. The exhaust blower capacity shall be sufficient to maintain air changes within reservoir interior in accordance with OSHA, coating manufacturer's recommendations and South Coast Air Quality Management District (SCAQMD) regulations.

2. If Contractor proposes to use dehumidification equipment, or any other alternate ventilation system, Contractor must submit, in advance, for approval by the Engineer, a complete list of the equipment and procedures for its use.

BID DOCUMENT 9-3-2024
SECTION 5 – Reservoir Recoating and Disinfection CIP 7473 F-18
D. Head and Face Protection and Respiratory Devices: Equipment shall include protective helmets which shall be worn by all persons while in the vicinity of the work. During abrasive blasting operations, nozzlemen shall wear U.S. Bureau of Mines approved airsupplied helmets and all other persons who are exposed to blasting dust shall wear approved filter-type respiratory and safety goggles. When coatings are applied in confined areas all persons exposed shall wear approved air-supplied masks. Barrier creams shall be used on any exposed areas of the skin.

E. Grounding: Blasting, spray and air hoses shall be grounded to prevent accumulation of charges of static electricity.

F. Illumination: Spark proof artificial lighting shall be provided for all work in confined spaces. Light bulbs shall be guarded to prevent breakage. Lighting fixtures and flexible cords shall comply with the requirements of NFPA 70 "National Electric Code" for the atmosphere in which they will be used. Whenever required by the Engineer, the Contractor shall provide additional illumination and necessary supports to cover all areas to be inspected. The level of illumination for inspection purposes shall be determined by the Engineer.

G. Toxicity and Explosives: The solvents used with specified protective coatings are explosive at low concentrations and are highly toxic. Because of toxicity, the maximum allowable concentration of vapor shall be kept below the maximum safe concentration for eight-hour exposure, plus Lower Explosive Limit must be strictly adhered to. All regulations related to safety personnel and handling of such materials shall be strictly adhered to.

H. Protective Clothing: Coating and paint materials may be irritating to the skin and eyes.

When handling and mixing coatings and paints, workmen shall wear gloves and eye shields.

I. Fire: During mixing and application of coatings and pains, all flames, welding and smoking shall be prohibited in the vicinity. Appropriate type fire extinguishers shall be provided by the Contractor and kept at the job site during all operations.

J. Sound levels: Whenever the occupational noise exposure exceeds the maximum allowable sound levels, the Contractor shall provide and require the use of approved ear protective devices. General sound levels for project shall be those which will not affect routine facility or neighborhood activities - typically lower than 65 dBa at the property line. Whenever levels are objectionable, they shall be adjusted as directed by the Engineer. *** END OF SECTION 5 ***
BID DOCUMENT 9-3-2024
SECTION 6 – Coating and Painting Materials F-19 CIP 7473 SECTION 6 - COATING AND PAINTING MATERIALS

6.01 GENERAL
A. Materials specified are those which have been evaluated for the specific service. Products are listed to establish a standard of quality. Standard products of manufacturers other than those specified will be accepted when proven to the satisfaction of the Engineer they are equal in composition, durability, usefulness and convenience for the purpose intended.

Substitutions will be considered provided the following minimum conditions are met:

1. The proposed coating or paint system shall have a dry film thickness equal to or greater than that of the specified system.

2. The proposed coating or paint system shall employ an equal or greater number of separate coats.

3. The proposed lining or paint system(s) shall employ coatings or paints of the same generic type.

4. All requests for substitution shall carry full descriptive literature and directions for application, along with complete information on generic type, non-volatile content by volume and a list of 10 similar projects, all at least three years old, where the coatings or paints have been applied to similar exposure.

5. Substitutions required as a result of new VOC regulations shall be endorsed in writing from the materials manufacturer that these substituted materials will provide equivalent performance as those specified.

6. If the above-mentioned data appears to be in order, the Engineer may require that the Contractor provide certified laboratory data sheets showing the results of complete spectrographic and durability tests accomplished on the proposed substitute. An independent testing laboratory satisfactory to the Engineer shall accomplish tests and all costs incurred in the testing program shall be borne by the Contractor. In any case, the Engineer shall be sole and final judge of the acceptability of any proposed substitution. Requests for substitution must be approved in writing.

B. Finish paint for interior and exterior surfaces shall match FS 595a color defined by the numbers listed below. The required degree of luster shall be full gloss unless otherwise specified. Finish-coating materials shall contain pigments of the highest quality ground into the coating at the time of manufacture.

1. Tan, Color No. 10372, for all exterior surfaces or as selected by City. Contractor to provide color samples for City review as part of the submittals review and acceptance process prior to ordering paint product.

C. All materials shall be brought to the jobsite in the original sealed containers. They shall not be opened or used until Engineer has physically inspected the material labels and obtained necessary data from information printed on containers or labels. Materials exceeding storage life recommended by the manufacturer shall be rejected.

D. Flammability, toxicity, allergenic properties, and any other characteristic requiring field precautions shall be identified, and specific safety practices shall be stipulated.

BID DOCUMENT 9-3-2024
SECTION 6 – Coating and Painting Materials F-20 CIP 7473 E. All coating, paint and disinfection materials shall be stored in enclosed structures to protect them from weather and excessive heat or cold. Flammable coatings and paints must be stored to conform with local, County, State and Federal safety codes for flammable coating and paint materials. At all times coatings and paint shall be protected from freezing.

F. Contractor shall use products of the same manufacturer for all coats. *** END OF SECTION 6 ***
BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-21 CIP 7473
SECTION 7 - RESERVOIR COATING MATERIALS

7.01 GENERAL
All interior coating shall comply with the American Water Works Standard D102-11, entitled “Coating Steel Water-Storage Tanks,” Inside Coating System No 2. All exterior coating shall comply with the American Water Works Standard D102-11, entitled “Coating Steel Water-Storage Tanks,” Outside Coating System No 5, the Steel Structures Painting Council, the National Association of Corrosion Engineers, the paint manufacturers’ printed application instruction, and as follows:

A. Painting Contractor Qualifications

1. The painting Contractor must be capable of performing the various items of work as specified. He will be required to furnish a statement covering experience on similar work, a list of machinery, plant and other equipment available for the proposed work, and a financial statement, including a complete statement of the contractor’s financial ability and experience in performing similar painting and coating work. The painting contractor or subcontractor shall hold a current C-33 painting and decorating license.

The painting Contractor shall have a minimum of five (5) years practical experience and successful history in the application of the specified products to surfaces of steel standpipes, reservoirs, and elevated tanks for water storage. Upon request, the painting Contractor shall substantiate this requirement by furnishing a list of references. Those references shall include jobs of similar nature. The City reserves the right to prevent painting work by any contractor who cannot provide the proper qualifications.

B. Submittals

1. Prior to any work at the site, the painting Contractor shall furnish a complete listing of all paint materials to be used along with complete technical data (Material Safety Data Sheets) for each coating, the applicable manufacturer’s instructions, and the name and manufacturer’s representative. The more stringent of these specifications or the manufacturer’s instructions shall prevail.

2. Coatings Schedule: Before NTP, the Contractor shall submit a schedule of coating products to be used. The format of the coating schedule shall provide the information shown in Tables 1 and 2 provided at the end of this section.

The list shall indicate the manufacturer's brand name of each material to be used and the surfaces to which each material is to be applied and the method of holiday testing.

3. Before NTP , the Contractor shall submit a plan and detailed procedure for abrasive blasting, and containing and disposing of blasting products and debris.

4. Contractor shall submit 2 sample plates of each selected color in each material to be applied. Painting shall not be started until color samples have been approved.
a. Each sample plate shall be of flat sheet metal, tempered hardboard, or other rigid sheet material. The size of the sample plate shall be 8 inches BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-22 CIP 7473
by 12 inches.
b. Each sample plate shall illustrate the type and finish of each separate coat, including block fillers and primers, in each distinguishable color value.

The primer shall cover the entire plate. The undercoat, in the selected (but lighter in shade than the finish coat) color, shall cover two thirds of the applied primer from one end of the plate. The finish coat shall cover half (no less than 4 inches) of the applied undercoat from the same end of the plate.

C. Weather Conditions

1. No painting shall be done under unfavorable weather conditions, unless the work is well protected from such conditions, and then only with the specific approval of the City. No painting shall be done when the air temperature is less than 60ºF, when the relative humidity is greater than 70 percent, when the surface temperature is less than 5ºF above the dewpoint. If dew or moisture condensation should be anticipated and if such conditions are prevalent, painting should be delayed until surfaces are dry.

Further, the day’s painting should be completed well in advance of the probable time when condensation will occur, in order to permit the film sufficient drying time prior to the formation of moisture.

2. No painting shall be applied on any surface whose temperature is less than 60ºF or more than 120ºF or manufacturer’s recommendations.

D. Rusting

1. Sufficient coating shall be applied the same day as the surface preparation to prevent rusting from exposure.

2. Where rusting occurs through the coating, such area shall be sandblasted back to the bare metal and recoated at the Contractor’s expense.

E. Drying Time

1. Minimum between-coat drying times, as stated in the printed instruction of the coating manufacturer, shall be carefully observed. The final interior coats of paint shall be allowed to air dry for a minimum of two weeks or as otherwise determined by the City before water is permitted to enter the reservoir. Power blowers shall be utilized to provide forced air ventilation during the drying period for the tank interior.

The power blowers shall be sized to provide the minimum air flow requirements recommended by the coating manufacturer.

F. Painting Equipment

1. The Contractor’s coating and painting equipment shall be designed for application of materials specified and shall be maintained in first class working condition.

Compressors shall have suitable traps and filters to remove water and oils from the air. The Contractor’s equipment shall be subject to approval of the Cities Inspector.

2. All equipment shall be maintained in good order and shall be comparable to that described in the printed instructions of the coating manufacturer. All equipment shall be thoroughly cleaned before and after use with the appropriate cleaning solution as indicated by the coating manufacturer.

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SECTION 7 – Reservoir Coating Materials F-23 CIP 7473
G. Paint Containers and Storage

1. All coating materials shall be delivered to the job site in their original, unopened containers bearing the manufacturer’s name, brand, and batch number and shall not be used until approved by the Engineer.

2. All coatings shall be stored in enclosed structures to protect them from weather and excessive heat or cold. Flammable coatings must be stored to conform to city, county, and state safety codes for flammable coating materials.

H. Inspection

1. All Work performed under this specification shall be subject to inspection in the following manner:
a. The City will provide an inspector to approve all surface preparation including dust removal prior to application of any field coating. b. Each coat shall be inspected prior to the application of the next coat. Areas found to contain runs, overspray roughness, or other signs of improper application shall be repaired or recoated in accordance with the manufacturer’s recommendations.
c. Upon completion of painting operations, holiday detection shall be performed on all surfaces.
d. Thickness of coatings and paint shall be checked with a non-destructive, magnetic-type thickness gauge. Coating integrity of all coated interior tank surfaces include, but is not limited to, all surfaces both above and below the high water level, and all nuts, bolts, rafters, beams, columns, and other appurtenances shall be tested with an approved inspection device.

Nondestructive “holiday” detectors shall not exceed 67 ½ volts nor shall destructive “holiday” detectors exceed the voltage recommended by the manufacturer of the coating system. For thicknesses between 10 to 20 mils (0.25 mm and 0.50 mm) a nonsuiting-type wetting agent, such as Kodak Photo-Flo shall be added to the water at the rate of six tablespoons per gallon prior to wetting the detector sponge. All pinholes shall be marked, repaired in accordance with the manufacturer’s printed recommendations and retested. No pinholes or other irregularities will be permitted in the final coating. e. In cases of dispute concerning film thickness of “holiday”, the Engineer or his representative’s calibrated instruments and measurements shall predominate.

Wide film thickness discrepancies shall be measured and verified with a micrometer or other approved measuring instruments.
f. The Contractor shall furnish, until final acceptance of coating and painting, inspection devices in good working condition for detection of “holidays” and measurement of dry-film thickness of coating and paint. g. The contractor shall also furnish U.S. Department of Commerce, National Bureau of Standards certified thickness calibration plates to test accuracy of dry-film thickness gauge and certified instrumentation to test accuracy of “holiday” detectors.
h. Dry-film thickness gauges shall be made available for the Cities use at all items until final acceptance of application. “Holiday” detection devices shall be operated by the Contractor in the presence of the City. Acceptable devices BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-24 CIP 7473
include but are not limited to, K-D “Bird Dog” nondestructive “holiday” detecting for coatings to 20 mils (0.50 mm) dry-film thickness; Tinker-Rasor Models AP and AP-W “holiday” detectors of coatings in excess of 20 mils (0.50 mm) dry-film thickness; and “Inspector” units for dry-film thickness gauging. Inspection devices shall be operated in accordance with the manufacturer’s instructions.

I. Welds and Irregular Surface

1. All welds and irregular surfaces, including all bolts, nuts, corners, edges, etc., shall receive a brush coat of the specified product prior to application of the first complete coat.

J. Illumination

1. Adequate illumination shall be provided while work is in progress. Whenever required by the City, the contractor shall provide additional illumination and necessary supports to cover all areas to be inspected. The level of illumination for inspection purposes shall be determined by the City.

2. The Contractor shall be required to provide electrical generators to supply power for the required illumination.

K. Temporary Ladders and Scaffolding

1. All temporary ladders and scaffolding shall conform to the applicable requirements of the most current edition of CAL/OSHA California Construction Safety Orders.

They shall be erected where requested by the inspector to facilitate inspection and be moved and relocated by the Contractor to locations requested by the inspector.

2. The Contractor shall be required to obtain and maintain, on the job site during work, all permits for the scaffolding as required by CAL-OSHA.

L. Surface Preparation and Priming

1. All interior steel surfaces shall be blast cleaned as specified in SPC Surface Preparation Specification No. 10 (Near White Blast Cleaning) All exterior steel surfaces shall be sandblast cleaned as specified in SPC Surface Preparation Specification No. 4 (Commercial Blast Cleaning) of the latest revision, until all coatings, rust, and mill scale have been removed from entire surface areas. The entire surface areas shall be primed, intermediate coated and finish coated, all in accordance with applicable sub-sections of AWWA Standard D102 except as modified hereinafter. All primers shall be completely compatible in every way with succeeding coats of paint. All surfaces to be painted or coated shall be clean, dry, and free from all rust, mill scale, dirt, dust, grease, oils, salts, and other deleterious matter. Existing exterior coating materials contain hazardous lead materials a. After final abrasive blasting, the height of the surface profile shall be from 2.0 to 3.0 mils. Surface profile shall be verified by measuring with an impresser tape system approved by the Engineer. A minimum of 1 test per 100 square feet of surface area is required. Testing shall be witnessed by and approved by the Engineer.

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SECTION 7 – Reservoir Coating Materials F-25 CIP 7473
b. Field blast cleaning for all surfaces shall be a dry abrasive, clean angular garnet or steel grit. Shot or a mixture of shot and grit shall not be used as an abrasive medium, unless otherwise directed.
c. Maximum particle size of abrasives used in blast cleaning shall be that which will produce a one and one-half to two mil surface profile or in accordance with recommendations of the manufacturer of the specified system. d. Abrasive used in blast cleaning operations will be washed, graded, and free of contaminants that would interfere with adhesion of coating or paint. e. During blast cleaning operations, caution shall be exercised to insure that existing undamaged coatings are not exposed to abrasion from blast cleaning. f. The Contractor shall keep the area of his work in a clean condition and shall not permit blasting materials to accumulate to constitute a nuisance or hazard to the prosecution of the work or operation of the existing facilities. g. Blast cleaned surfaces shall be dry and clean prior to application of specified coatings. No coatings shall be applied over damp surfaces. h. All blast material abrasive and old coating residue shall be thoroughly removed from inside tank, outside the tank, and around the project site. All excess material shall be discarded at an approved dump site by the Contractor.

M. Visual Inspection

1. Surface preparation will be based upon comparison with: “Pictorial Surface Preparation Standards of Painting Steel Surfaces”, SSPC-Vis 1, ASTM standard D 220; “Standard Method of Evaluating Degree of Rusting on Painted Steel Surface”, SSPC-Vis 2-82, Vis 2 ASTM Standard D610; “Visual Standard for Surfaces of New Steel Air blast Cleaned with Sand Abrasive”, NACE Standard TM-01; and as described below. Anchor profile for prepared surfaces shall be measured by use of a nondestructive instrument such as a Keane-Tator Surface Profile Comparator.

N. Interior Coating Testing

1. All interior coating shall be tested per AWWA Standard D102-11, Section 5 and Appendix A.9. The tank coating shall be tested with a wet sponge low voltage holiday detector.

O. Interior Coating Operation

1. The interior coating operation shall be completed without damage to the outside paint coating.

P. Application of Coating

1. All coating shall be done by, or under the direct supervision of, personnel having at least five years’ experience applying similar type coatings of steel water tanks or reservoirs. Coatings shall be applied in strict accordance with the instructions of the manufacturer of the coating being applied. During the application of prime coats, all welds, corners, and projections shall first be thoroughly primed by using a hard brush or dauber before spraying or using a roller. All damaged, abraded, and/or rewelded areas shall be repainted to meet the specified requirements. In areas where the BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-26 CIP 7473
specified dry film thickness is not developed, Contractor shall apply additional coats as required to product it, at no additional cost to the City. a. The total thickness of any one coat of material shall not exceed the maximum thickness as recommended by the coating manufacturer.

Q. Thinning

1. The Contractor shall not add thinner to any paint product without prior approval of the Cities Inspector and the paint manufacturer. Only thinner manufactured by the paint manufacturer will be allowed if thinning is approved.

R. Calking

1. Coated surfaces that sealant will come in contact with shall be lightly sanded to dull and scarify the surface, then wipe and blow cleaned.

2. After the coating has cured a minimum of 48 hours or the minimum cure time recommended by the coating manufacturer, whichever is longer, the Contractor shall apply sealant where the roof sheets and support beams and trusses meet. Sealant materials shall be NSF 61 certified, approved, catalyzed, two-part polyurethane sealant.

3. Caulking shall be permitted to cure for a period of time approved by the manufacturer to achieve the NSF 61 certified cure period.

S. Ventilation

1. Continued forced air ventilation shall be provided by the Contractor during and after coating application on the tank interior per AWWA Standard D102-11, Appendix A.7.6, except that forced air ventilation shall continue for a minimum of fourteen days after coating application has been completed or until the coating has cured as determined by the Engineer.

2. The Contractor shall be required to provide electrical generators to supply power for the air ventilation equipment.

3. A “Tank-Watch” safety person who is trained in the use of a gas monitor for measuring LEL and oxygen levels during confined space coating operations must be provided.

4. During mixing and application of coatings and paints, welding and smoking will be prohibited in the vicinity. Appropriate type fire extinguishers will be provided and maintained by the contractor and kept at the job site.

7.02 COMPLIANCE WITH REGULATORY REQUIREMENTS
All applicable federal, state, and local regulatory agency requirements shall be complied with during the course of the work. The Contractor’s attention is directed to the following list of agency requirements that generally apply to coatings work; the Contractor is responsible for identifying and complying with any other agencies or requirements not listed.

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SECTION 7 – Reservoir Coating Materials F-27 CIP 7473
A. OSHA - Personnel protection during all phases of work, including exposure to airborne solvents, dust, and lead.

B. CAL/OSHA - Personnel protection; requirements may supersede OSHA regulations.

C. California Title 22 - Environmental requirements, including definition of abrasive blast materials and residue relative to hazardous waste disposal requirements.

D. Local Air Quality Management District - Environmental requirements for limiting airborne emissions from equipment, products, and methods of operation.

E. NSF/ANSI 61 – Coating systems for surfaces in contact with potable water shall be NSF/ANSI Standard 61 approved.

7.03 RESPONSIBILITY FOR MATERIAL
A. Material Furnished by The Contractor

1. The CONTRACTOR shall be responsible for all material furnished by him and shall replace, at his own expense, all such material found defective in manufacture or damaged in handling after delivery by the manufacturer. This shall include the furnishing of all material and labor required for the replacement of installed material discovered defective prior to the final acceptance of the work or during the guarantee period.

B. Responsibility for Safe Storage

1. The CONTRACTOR shall be responsible for the safe storage of existing material to be reused and material furnished by or to him and accepted by him and intended for the work until it has been incorporated in the completed project.

C. New Material

1. The material furnished shall be new and of the current design being produced by the manufacturer, except those portions of the structural steel being scheduled for reuse.

D. Standards

1. All materials furnished and all work performed under these specifications shall comply with the requirements of the Standard Specifications for Public Works Construction, and latest edition of the American Water Works Association (AWWA) Standards except as otherwise specified herein.

E. Regulatory Requirements

1. In addition to the requirements specified elsewhere for environmental protection, it shall be the responsibility of the Contractor to supply coating materials that conform to all restrictions and regulations of the California Air Resources Board (CARB), South Coast Air Quality Management District (SCAQMD), U.S. Environmental Protection Agency (EPA), and the California Division of Drinking Water with the BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-28 CIP 7473
required MSDS and/or other pertinent manufacturers documentation regarding the safety and regulations compliance of the proposed coating material.

F. Interior Coating Systems

1. Before commencing any field coating operations, the Contractor shall submit to the City his methods and schedule for surface preparation, prime coating, and finish coating operations for review and approval. The methods, materials, application, equipment, and all other details for coating application shall comply with these specifications and the following requirements.

G. Inside Paint System

1. Interior Surfaces of Walls, Roof, Columns, and Floor AWWA D102-17 Inside coating system No. 2 (ICS-2) for floor and AWWA D102-17 inside coating system No. 3 (ICS-3) for walls, roof, and appurtenances.
a. All interior steel surfaces shall be prepared in accordance with SSPC-SP10 “Near White Blast Cleaning” with a 2-mil angular anchor profile. After proper surface preparation, all roof, rafters, girders, columns, and wall surfaces shall be dust free and coated as follows:
1) Primer coat for field application shall be Tnemec 94-H20 Hydro Zinc at

2.5 to 3.5 mils DFT or approved equivalent.
2) Intermediate and finish coats shall be L140F Pot-A-Pox at 4 to 6 mils or approved equivalent. Total dry film thickness, 11 to 16 mils 3) Primer coat for field application on the floor shall be Tnemec L140F Pota-Pox at 4 to 6 mils DFT or approved equivalent.
4) Finish coats for floor and on the bottom of the wall shell up to 12 inches above the floor shall be Tnemec Series 22 or FC22 Epoxoline at 20 to 25 mils or approved equivalent. Total dry film thickness, 20-28 mils.

2. Outside coating system
a. Exterior Surfaces of Walls, Roof, and Tank appurtenances b. All exterior steel surfaces shall be sand blasted in accordance with SSPC-SP4 “Commercial Blast Cleaning” with a 2 mils angular profile. After proper surface preparation, all roof, and wall surfaces shall be coated as follows:
1) Primer coat shall be Tnemec 94-H20 Hydro Zinc at 2.5 to 3.5 mills DFT or approved equivalent.
2) Intermediate coat shall be L140F Pot-A-Pox at 2 to 4 mils or approved equivalent. mils
3) Finish coat shall be Tnemec 1095 Endura-Shield at 2 to 4 mils or approved equivalent. Total dry film thickness, 8 mils minimum.

H. Coating Curing

1. After interior coatings are completed, continuous forced air ventilation of the reservoir shall be provided for a minimum of 14 days or as otherwise determined by the Engineer, before water is permitted to enter the reservoir.

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SECTION 7 – Reservoir Coating Materials F-29 CIP 7473
I. Application of Coatings

1. All Coating shall be done by, or under the direct supervision of, personnel having at least five years’ experience applying similar type coatings to steel water tanks or reservoirs. Coatings shall be applied in strict accordance with the instructions of the manufacturer of the coating being applied. During the application of prime coats, all welds, corners, and projections shall first be thoroughly primed by using a hard brush or roller. All damaged, abraded, and/or rewelded areas shall be repainted to meet the specified requirements. In areas where the specified dry-film thickness is not developed, the Contractor shall apply additional coats as required to produce it, at no additional cost to the City.

J. Cleanup

1. Upon Completion of the work, all staging, scaffolding, and containers shall be removed from the site and, where necessary, destroyed in a manner approved by the City. Coating spots and oil or stains upon adjacent surfaces shall be removed and the job site cleaned. All damage to surfaces resulting from the painting work shall be cleaned, repaired, or finished to the satisfaction of and at no additional cost to the City. All sandblast materials and trash shall be removed from the site.

7.04 SAFETY AND HEALTH REQUIREMENTS
A. General

1. In accordance with requirements of the latest revision of the OSHA Regulations for Construction, the Contractor shall provide, and wear required personal protective life-saving equipment for persons working in or about the project site.

B. Head and Face Protection And Respiratory Devices

1. Equipment shall include protective helmets conforming to the requirements of ANSI Standard Z87.2 and shall be worn by all persons while in the vicinity of the work. In addition, workers engaged in or near the work during sandblasting shall wear eye and face protection devices meeting the requirements of ANSI Standard Z87.1 and OSHA Regulations for Sandblasting Operations, and air-purifying, half mask or mouthpiece respirator with appropriate filter.

C. Ventilation

1. Where ventilation is used to control potential exposure as set forth in Section 1926.57 of the OSHA Regulations for construction, ventilation shall reduce the concentration of air contaminant to the degree a hazard does not exist. All exhaust ventilation fans shall have a dust collection system attached and meet requirements of the South Coast Air Quality Management District.

D. Sound Levels

1. Whenever the occupation noise exposure exceeds the maximum allowable sound levels as set forth in Table D-2 of subpart d, Section 1926.52 of the OSHA Regulations for construction, the Contractor shall provide and require the use of approved ear protective devices.

E. Illumination
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SECTION 7 – Reservoir Coating Materials F-30 CIP 7473

1. Adequate illumination shall be provided while work is in progress. Whenever required by the City, the Contractor shall provide additional illumination to cover all areas to be inspected. The level of illumination for inspection purposes shall be determined by the Cities Inspector.

F. Temporary Ladders and Scaffolding

1. All temporary ladders and scaffolding shall conform to the applicable requirements of Section 1926.1053 of the OSHA Regulations for Construction. They shall be erected where requested by the Engineer to facilitate inspection and be moved by the Contractor to locations requested by the Engineer.

7.05 WARRANTY INSPECTION
The Contractor shall guarantee all coating work for a period of one year following the date of final acceptance by the City. The Contractor is hereby notified that the City will inspect the project during the eleventh month following the date of final acceptance. The Contractor shall be notified by certified letter as to the date and time of the eleventh month inspection and will be expected to attend with the coating subcontractor. All defects in workmanship and materials shall be repaired by the Contractor at no cost to the City in accordance with this specification and to the satisfaction of the City or their appointed representative
A. Notification: Establish the date for the inspection and notify the Contractor at least 30 days in advance. Drain the tank and provide, at own expense, suitable lighting, scaffolding and ventilation for the inspection. The City reserves the right to utilize a diving service, of its choice, for the eleventh month inspection. This cost will be borne by the City provided that the inspection reveals that no failures in the coating system have occurred. In the event that defective coating or rusting spots on the tank exist, the cost of the diving service for the inspection will be the responsibility of the Contractor. If a warranty inspection is not held during or before the eleventh month the Contractor is not relieved of the guarantee responsibilities under the Contract Documents.

B. Inspection: The entire interior coating systems will be visually inspected, during which time the tank may be full or empty. All defective coating as well as damaged or rusting spots of the tank will be satisfactorily repaired by, and at the sole expense of, the Contractor. All repair areas will then be electrically tested as specified in the above-mentioned section. The entire exterior paint system will be inspected as specified All defective, damaged or rusting areas will be satisfactorily repaired by, and at the sole expense of, the Contractor.

C. Inspection Report: The City will prepare and deliver to the Contractor an inspection report covering the first anniversary inspection, setting forth the number and type of failures observed, the percentage of the surface area where failure has occurred, and the names of the persons making the inspection. The report will be based on the condition of the tank being either full of water or empty.

D. Schedule: Upon completion of inspection and receipt of the inspection report as noted herein, the City will establish a date for Contractor to proceed with remedial work. Any delay on the part of the Contractor to meet the schedule established by the City will constitute breach of this Contract and may proceed to have defects remedied at the expense of the Contractor.

E. Remedial Work: Any location where coating or paint has peeled, bubbled, or cracked and any location where rusting is evident will be considered to be a failure of the system. Underwater photographs or reports depicting any coating imperfections or failures will be considered as BID DOCUMENT 9-3-2024
SECTION 7 – Reservoir Coating Materials F-31 CIP 7473
acceptable evidence of a failure in the system. At all points where failures are observed, make repairs by removing the deteriorated coating or paint, cleaning the surface and recoating or repainting with the same system. If the area of failure exceeds 25 percent of the total coated or painted surface, the entire coating or paint system will be required to be removed and recoated or repainted in accordance with the original specification at the City’s sole discretion.

F. Costs: All noted costs for the Contractor’s inspection and all costs for repair will be borne by the Contractor. During the preparation of his bid, include an appropriate amount for testing and repair at the expense of the Contractor since no additional allowance will be paid by the City for said inspection and repair. If the City exercises its right to utilize a diving service for the inspection, the costs of said service will be the responsibility of the City except if the underwater inspection reveals failures in the coating, then the costs will be the responsibility of the Contractor. All additional inspection and repair services will still be the responsibility of the Contractor. *** END OF SECTION 7 ***
BID DOCUMENT 9-3-2024
Section 9 – Liquid Level Indicator F-32 CIP 7473
SECTION 8 - NEW SHELL MANWAY AND TANK ACCESS THROUGH SHELL

8.01 SHELL MANWAY.

A 36-inch diameter hinged manway shall be furnished and installed at the location shown on the plan.

The shell plate where the manway is located shall be reinforced to comply with Section 3.13, AWWA D100-11. A hinge supporting the manway cover shall be provided.

8.02 REQUIREMENTS FOR CUTTING AN ACCESS IN THE TANK WALL.

A. Subject to prior approval by the Engineer, the Contractor may cut or enlarge a means to access through the tank wall. Any cutout made to the tank shall not alter tank structural capabilities from its original design specifications.

B. Welding shall be in accordance with AWWA D100 and as specified herein.

C. The dimensions of the access shall be limited to a maximum of 10 feet wide by 8 feet high. The access shall be cut from the bottom plates of the tank wall and shall be made between 6 inches and 12 inches from the bottom of the tank. The cut shall be made at a minimum distance of 12 feet from the existing structures that are attached to the wall such as piping, ladder, and staircase. Any cut parallel to an existing plate seam shall be made at a minimum distance of 4 feet from the seam. All corners shall have a radius of at least 6 inches.

D. Groove welds used to repair the tank wall shall develop the full strength of the mating materials.

1. Groove welds shall not be made prior to completion of the rolling and forming operations of the material.

2. All groove welds shall be full-penetration welds unless specified otherwise. The first weld pass on all groove welds, whether welded by manual, semi-automatic, or by automatic welding processes, shall be back-chipped to entirely sound and defect-free metal, and subject to penetrant inspection.

3. Groove welds shall be of sufficient width so that both edges to be joined shall be entirely covered by the weld, regardless of possible inaccuracy in the line of travel of the automatic electrode. Where the welding method permits considerable deviation in line of travel of the welding bead, the Contractor shall place a scribed line parallel to and a fixed distance from the edges prior to welding. This will allow the location of the weld bead, relative to the plate edges, to be readily checked.

E. Weld joints shall be 100 percent radiographed.

F. Interior and exterior surfaces damaged during the course of the work shall be blasted to white metal and coated in accordance with Section 15 and this section.

G. The Contractor shall bear all additional costs arising from cutting an access in the wall. *** END OF SECTION 8 ***
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Section 9 – Liquid Level Indicator F-33 CIP 7473
SECTION 9 - LIQUID LEVEL INDICATOR

9.01 GENERAL
The Contractor shall furnish all labor, materials, tools, equipment, and all incidental work and services required to remove the existing liquid level indicator assembly completely including guide wires, float, and level display board and install a new ½ travel liquid level indicator assembly including guide wires, float, and ½ travel level display board complete in place in accordance with these Specifications, the Drawings, and applicable standard drawings.

9.02 LIQUID LEVEL INDICATOR
The liquid level indicator shall be a float type assembly with guide wires, float, and tape reading gauge board for level measurement in bulk storage tanks. The liquid level indicator assembly shall be accurate to within 1 inch, have an aluminum gauge board with vinyl facing, the level indicator shall read in feet and inches, the level gauge board shall be ½ travel design. The float assembly and guide wires shall be 316 stainless steel for all wetted parts including top anchors and elbows. The liquid level indicator shall be a model 6700 liquid level indicator as manufactured by Varec Inc. Atlanta, Georgia, or approved equivalent.
*** END OF SECTION 9 ***

BID DOCUMENT 9-3-2024
SECTION 10 – CATHODIC PROTECTION F-34 CIP 7473
SECTION 10 - CATHODIC PROTECTION
PART 1 - GENERAL

10.01 DESCRIPTION
A. This section covers tank internal cathodic protection by galvanic anode for the submerged metallic components inside the 10-million-gallon steel water storage tank. The Work consists of furnishing all labor, equipment, materials necessary to remove the existing cathodic protection components including the anodes, the conductors, and disconnecting and removing the existing rectifier from the cabinet and furnishing all labor equipment, materials and testing necessary to install and reconnect an impressed current cathodic protection system.

B. The Work shall be done in strict accordance with the Drawings and Specifications subject to the terms and conditions of the contract. This includes furnishing and anode assemblies and support hardware, support hardware, conduit, cables, and all other material required for a complete and working galvanic anode cathodic protection system.

10.02 RELATED WORK SPECIFIED ELSEWHERE
A. Shop Drawings and Submittals
B. Painting and Coating
C. Welded Steel Reservoir

10.03 SUBMITTALS
A. Submit the following information for the review and acceptance of the Engineer as specified in these Specifications.

B. Catalog cuts:

1. Cathodic protection controller

2. Anodes

3. Wire and cable

4. Wire splice and coating

5. Reference electrode

6. Electrical conduit

7. Handhole assemblies

8. Tamper resistant bolt for handhole covers.

C. Shop drawings showing layout and details of:

1. Controller mounting

2. Anode and header wire suspension
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SECTION 10 – CATHODIC PROTECTION F-35 CIP 7473

3. Anode and testing handholes

4. Conduit and wire entry
D. As-Built Drawings: Maintain as-built drawings (1 copy) for the cathodic protection installation during construction. Revise drawings to show exact location of the anodes, tank penetrations, and cable/conduit runs.

E. Test Report: Submit a test report to the Engineer in accordance with Section 01330, Shop Drawings and Submittals. The report shall contain a description of the system test procedure, all test data, a discussion of system adjustments, output current and voltage, and comments and conclusions regarding system performance and operation. All testing must be done by a registered professional corrosion engineer or a NACE certified corrosion technologist in the presence of the Engineer. This submittal must be accepted by the Engineer before the work is considered complete.

10.04 REFERENCES
The publications listed below form a part of these Specifications to the extent referenced. The publications are referred to in the text be the basic designations only.

A. ANSI C2-81National Electrical Safety Code
B. NACE RP0196-2004 Standard Recommended Practice, Galvanic Anode Cathodic Protection of Internal Submerged Surfaces of Steel Water Storage Tanks C. NEMA TC 2-90 Electrical Plastic Tubing (EPT) and Conduit (EPC-40 and EPC- 80) D. NFPA NEC 70-1987 National Electrical Code (NEC)
E. UL 6-83 Rigid Metallic Electrical Conduit
F. UL 83-80 Thermoplastic-Insulated Wires
G. UL 510 1986 Insulating Tape (Bulletin 1993)

10.05 TESTING AND INSPECTION
A. Notify the Engineer at least 5 days in advance of installation of those items requiring inspection (see Part 20.25 Testing and Inspection). The City or Engineer at their discretion will inspect all critical installations.

10.06 SYSTEM ACTIVATION
A. Notify the Engineer at least 5 days in advance of system activation. The system may be initially disabled for 13 months after the reservoir is filled to allow for the protective coating defects to show (see Part 20.25 Testing and Inspection). The City or Engineer at their discretion shall inspect the installation prior to activation.

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SECTION 10 – CATHODIC PROTECTION F-36 CIP 7473
PART 2 - MATERIALS

10.07 GENERAL
A. Materials and equipment furnished under this section of these Specifications shall be new and of the highest quality and the standard product of manufacturers regularly engaged in the manufacturing of such products and shall be the manufacturer's latest standard design that complies with the Specification requirements. All materials and equipment shall bear evidence of safe operation approval from a nationally recognized testing laboratory. All materials in contact with potable water shall be NSF-61 certified.

10.08 MAGNESIUM ANODES
A. Anode Configuration: The galvanic anode assembly shall consist of magnesium anodes affixed to an AWG No. 8 stranded copper cable covered with HMWPE insulation. The anode cable shall be connected on the top end to an insulated deck mount support. Anode support assembly shall be as shown in the Drawings.

B. Active Anode Element: The active anode elements shall be magnesium rod, Galvorod Alloy, Standard Potential (Galvotec Alloys), or approved equal, and shall be NSF-61 certified. Anodes shall have an outside diameter of 1.315- inches ± 0.016 inch and a minimum weight of 0.875 pounds per foot, with the following chemical composition:

1. Aluminum: 2.5 – 3.5% maximum

2. Manganese: 0.20% minimum

3. Zinc: 0.7 – 1.3%

4. Silicon: 0.05% maximum

5. Copper: 0.01% maximum

6. Nickel: 0.001% maximum

7. Iron: 0.002% maximum

8. Magnesium: Remainder
C. Anodes shall be cast or extruded with a centrally located 0.135-inch diameter iron wire core and shall be supplied with the anode lead wire conductor both silver soldered and hydraulically crimped connection. Anode shall be encapsulated in a waterproof heat shrinkable sleeve followed by an epoxy potting compound contained within a PVC sleeve or a heat shrinkable sleeve.

10.09 ANODE LEAD WIRES
A. Anode lead wires shall be No. 8 AWG copper with HMWPE insulation, not less than 25 feet in length and shall extend to the roof plate connection without splicing.

10.10 ANODE HEADER CABLE
A. Anode header cable shall be No. 10 AWG copper with HMWPE insulation suitable for direct burial in corrosive soil and long-term submersion in water, conforming to UL 83 and ASTM Standards 83 or 88 HMWPE insulation, and shall conform with the requirements of ASTM BID DOCUMENT 9-3-2024
SECTION 10 – CATHODIC PROTECTION F-37 CIP 7473
D1248 Type 1, Class C, Grade 5. The header cable shall be installed without cutting any strands of copper and shall run from each handhole, completing a full 360-degree circle and then to the controller.

10.11 ANODE HEADER CABLE SUSPENSION SYSTEM
A. The anode suspension system shall be a system that allows for vertical anode support from the underside of the roof of the tank. The anode lead wire shall be secured to a porcelain spool insulator with galvanized clevis type bracket bolted to the interior of the tank roof near the handholes. The anode header cable shall be supported at each handhole by individual porcelain pin-type insulators.

10.12 ANODE SUPPORT TO HEADER CABLE SPLICES
A. Anode support cable to header cable splices shall be made with a submitted and approved tap crimp connector or two copper split bolts. The connections shall be molded with electrical putty, then a double half-wrap with rubber type filler tape and then taped with not less than a double half-wrap of quality electrical tape. All splices shall be located above the high-water line.

10.13 HANDHOLE ASSEMBLIES
A. Handhole assemblies used for the installation of the vertical anode suspension system shall consist of a existing hole in the existing roof plate. The exposed edges of the hand hole shall be coated prior to completion of the project. The cover assembly shall consist of a 6-inch diameter cover plate, 6-inch diameter x 1/8-inch neoprene rubber gasket, and a 7-½ x 1-½ x ½-inch fiberglass clamping bar held in place by a ½ x 1- inch Type 304 stainless steel tamper resistant bolt. Bolt shall be a socket head button cap screw with pin-in-hex type and shall use a 5/8 allen wrench with a hole in the end. Cover shall be made of 3/32-inch thick minimum aluminum.

10.14 CONTROLLER
A. The cathodic protection system controller shall provide an IR Free, constant potential control and automatic potential set range adjustable from -0.7 to -1.5 Vdc. Controller shall have reference electrode inputs and digital LCD display indicating IR Free potential, system current in real time, and system set potential. Controller shall have multiple front panel test points for system verification, an output load rating of up to 2 Amps, and shall accommodate a remote potential monitor. Controller shall be housed in the existing lockable enclosure mounted to the side of the tank at the location as shown on the Drawings. Controller shall be POWERMAG 1000, by Farwest Corrosion Control, or approved equal.

10.15 LONG LIFE REFERENCE ELECTRODE
A. The reference electrodes shall be of the permanent type and shall be 1-1/8-inch diameter x 8- inches long ABS (yellow) plastic housing consisting of a coiled 1/8- inch diameter pure copper rod suspended in a saturated copper-copper sulphate paste. The electrode shall have a chloride ion trap and utilize a ceramic contact plug. The design life shall be 20 years, stability ± 5 millivolts with a 3 microamp load. The cable size shall be #14 RHH-RHW (yellow).

BID DOCUMENT 9-3-2024
SECTION 10 – CATHODIC PROTECTION F-38 CIP 7473

10.16 CONDUIT
A. Reuse all existing conduits. All replacement electrical conduits shall be galvanized rigid steel and shall be sized and run in accordance with electrical standards for the wire contained within.

10.17 HARDWARE
A. All metallic hardware used in conjunction with the system shall be stainless steel, brass or galvanized to protect against corrosion.

10.18 ELECTRICAL TAPE
A. Plastic insulating tape shall conform to UL 510. It shall be 12 mils thick vinyl, 3/4- inch wide.

10.19 MOLDING TAPE
A. Molding tape, or strip type electrical insulation putty, shall be a minimum of 125- mils thick, 1- inch wide uncured butyl rubber.

PART 3 - EXECUTION

10.20 GENERAL
A. All cathodic protection installation shall conform to NACE Publication RP0196- 2004 Standard Recommended Practice, Galvanic Anode Cathodic Protection of Internal Submerged Surfaces of Steel Water Storage Tanks.

10.21 ANODES
A. Construction: Take care not to damage the anodes or cable and insulation. The wire shall not be kinked or bent during shipment or installation.

B. Anode String Hanger: Hang anode assemblies from the insulated deck mount supports accessible from the tank roof as shown in the Drawings.

C. Handling and Rejection: Exercise reasonable care when handling the anode assemblies. Replace or repair damaged anode wires or nicked insulation on the anode lead wires at the Engineer's discretion and at no additional cost to the City or Owner. Submit repair procedures in writing for acceptance by the Engineer.

D. Anode Installation Sequence: It is assumed that all of the anode suspension hardware would be installed after the coating is applied to the tank and fully curred. The sequence of testing anode wires, installation of anodes and the pulling of wires through conduit shall be submitted and accepted by the Engineer.

E. Number, Location, and Length: Anodes shall be located at the existing handholes.

10.22 WIRE AND CABLE
A. Anode Wire: Protect anode wire as noted above. Splices between anode wire and header cable shall be watertight.

BID DOCUMENT 9-3-2024
SECTION 10 – CATHODIC PROTECTION F-39 CIP 7473
B. Wire Rejection: Take care to prevent cuts, kinks or damage to all wire insulation. Completely replace and remove damaged wire insulation for below waterline installation that cannot be repaired from the job site at the Contractor's expense. If anode lead wire insulation is damaged, it must be brought to the attention of the Engineer. Repair procedures will be considered, the complete anode lead wire assembly would be rejected and would have to be rebuilt or replaced at the Contractor's expense. Remove all rejected wire from the job site at the close of each workday.

10.23 WIRE SUSPENSION HARDWARE
A. Suspend anode wire from the insulated deck mount supports as shown in the Drawings. Modify specific hardware for this purpose as required. Submit proposed hardware and suspension method to the Engineer for review and acceptance prior to installation.

10.24 GALVANIZED STEEL CONDUIT
A. Location: Secure all rigid steel, galvanized conduit to the ladder supports and run up the tank from the controller to the junction box at the top. The installation shall be done or coordinated such that the conduit does not prevent the underlying steel surfaces of the shell from being fully coated.

B. Coating of Conduit: Prepare and coat all galvanized surfaces properly in accordance with the exterior coating manufacturer's recommendations. Full paint adhesion to galvanized surfaces shall be required.

10.25 INSPECTION, TESTING, WARRANTY AND COMPLETION OF WORK A. General:

The following tasks require the presence and acceptance of the Engineer. Notify the Engineer at least 5 working days before each of these tasks begin.

B. System Inspection:

1. Anode Locations: The Engineer will verify that the anode is positioned inside the reservoir e as shown in the Drawings.

2. Wire Suspension Hardware: The installed wire suspension hardware will be fully inspected and accepted by the Engineer.

3. Anode Installation: Notify the Engineer when the anodes are to be installed in the reservoir and the Engineer shall, at his discretion, be present when this work is done. The installation will be inspected and accepted by the Engineer; however, this inspection does not relieve the Contractor of his responsibility to provide a defect-free, working system in accordance with the Drawings and Specifications.

C. System Testing and Activation:

Wire Insulation Testing: Test all anode lead wires for holidays using a high voltage holiday detector designed for this purpose. The voltage of the test shall be as specified by the wire manufacturer. Submit a procedure to the Engineer to include the test method and sequencing of the testing with respect to the wire installation for approval by the Engineer prior to installation of the anode. Repair or replace any wire that is found to have a holiday. Submit wire insulation repair methodology to the Engineer.

BID DOCUMENT 9-3-2024
SECTION 10 – CATHODIC PROTECTION F-40 CIP 7473
D. Completion of Work:

The work shall not be considered complete until the installation is inspected and accepted by the Engineer. The inspection shall consist of a visual examination for compliance with the Drawings and Specifications. Any material or work found not to be in compliance with the Drawings or Specifications shall be repaired or replaced by the Contractor at no cost to the City or Owner. The work shall not be considered to be complete until it is accepted in writing by the Owner.

E. Warranty:

All materials utilized in this installation shall be warranted by the Contractor for 12 months from the date of the system activation, which may not be until 13 months after the initial installation. Any failure of any component due to a manufacturing defect within the 12-month warranty period shall be replaced at no charge to the City or Owner. This shall include all costs, but not limited to materials and labor to reinstall or repair.
*** END OF SECTION 10 ***
BID DOCUMENT 9-3-2024

APPENDIX A

STANDARD PLANS
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PAVEMEN:"I P.C.C. OR A.C.

ZONE f-E'f--__SE_E_N_0_T_E_3 D>os-112" MIN.I-sSEE NOTE 5 I I I
Uw
Z
Z
W 0
PIPE 0.0. SEE NOTE 1. N
12" SAND OVER
PIPE SE 30 MIN.
12" w 100-E-1 00 z
o SLURRY ABOVE
N
CRUSHED ROCK W

0..

0..
o M
o lH~ (1)0
z - - - -t-----l~=--......:;;.-f'"-~
PIPE SUBGRADE
PIPE
BASE
----.1-t--t--I- .;,- --.;~PI_P_EF_O_UN_D_AT_IO_N _ -4-::::>'""'..::::....-----,-,~-___,

3/4" MAX.
a:: I I
CRUSHED ROCK I I lOR BEDDING MATERIAL IlL
- - - ~SHALL MEET THE
~1-- --I REQUIREMENTS OF

GREENBOOK SECTION
306-1.2.1
4" MIN. 6", 8" & 10" PIPE FOR UNSTABLE SOIL
6" MIN. 12" PIPE AND LARGER. CONDITION SEE NOTE 4

TYPICAL NORMAL BEDDING OVERWIDTH BEDDING
SEE NOTE 2
NOTES:

1.
TRENCH WIDTH AT THE UPPER LIMIT OF THE PIPE ZONE SHALL BE WITHIN THE FOLLOWING LIMIT FOR TYPICAL NORMAL BEDDING.
(A) MAXIMUM TRENCH WIDTH - 0.0. PIPE OR BELL PLUS 8" MAX. EACH SIDE OF PIPE.
(B) MINIMUM TRENCH WIDTH - 0.0. PIPE OR BELL PLUS 6" MIN. EACH SIDE OF PIPE.

2.
OVERWIDTH BEDDING SHALL BE USED WHERE THE TRENCH WIDTH AT THE UPPER LIMIT OF THE PIPE ZONE EXCEEDS THE MAXIMUM WIDTH SPECIFIED ABOVE.

3.
MAXIMUM OVERWIDTH BEDDING TO BE DETEMINED IN FIELD BY CITY ENGINEER ON THE BASIS OF OVERWIDTH EXCAVATED.

4.
IF UNSTABLE SOIL IS ENCOUNTERED, CITY ENGINEER SHALL DETERMINE DEPTH OF REMOVAL AND SIZE OF FOUNDATION ROCK REFILL MATERIAL.

5.
RESURFACING OF TRENCH PAVEMENT SHALL BE PER BREA STD PLAN 102.

V.C.P. PIPE BEDDING DETAILS
APPROVED: STD PLAN NUMBER
DATE: 10-15-2013 219-0
CITY OF BREA SHEET 1 OF 1
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"PRIVATE" LETTERING FOR

PRIVATELY OWNED MANHOLE
COVERS. "BREA" LETTERING FOR ----..... "PICK" HOLE. CITY OWNED MANHOLE COVERS.

USE CROG PLUG USE CITY OF BREA STANDARD

LETTERING

WEIGHTS:

FRAME = 30 LBS
COVER = 100 LBS
ALLOWABLE VARIATION = 5%
NOTES:

UNLESS OTHERWISE SPECIFIED ON PLANS AND SPECIFICA nONS.

1. ALL MANHOLE FRAMES AND COVERS SHALL BE SET TO FINISH GRADE.

2. SEE BREA STD PLAN 207 FOR TRAFFIC FRAME AND COVER.

3. PARKWAY COVERS SHALL HAVE TWO (2) DIAMETRICALLY OPPOSED STAINLESS STEEL.

SOCKET HEAD, SET SCREWS THROUGH THE PERIPHERY. OPPOSITE TAPPED HOLES IN THE FRAME.

4. SPECIFY "STORM DRAIN" OR APPLICABLE LETTERING FOR COVER.

FRAME AND COVER (PARKWAY)

APPROVED: STD. PLAN NUMBER
DATE: 10-15-2013 402-0
CITY OF BREA
SHEET 1 OF 1
BID DOCUMENT 9-3-2024

PUBLIC WORKS DEPARTMENT
PRESSURE AND BAC-T TESTING STANDARDS 2022
A. GENERAL

1. THE CONTRACTOR SHALL SUPPLY ALL MATERIAL, LABOR, EQUIPMENT, AND METHOD

NECESSARY TO CONDUCT TESTS AND PROVIDE CERTIFICATION OF PIPELINE DISINFECTION FROM AN ORANGE COUNTY - CA APPROVED LABORATORY. ALL TESTS SHALL BE MADE IN THE PRESENCE OF THE CITY INSPECTOR. ALL CONSTRUCTED FACILITIES SHALL BE ISOLATED FROM THE EXISTING PUBLIC SYSTEM WHILE BEING TESTED.

2. ALL PRESSURE AND DISINFECTION TESTING SHALL COMPLY WITH AWWA STANDARD C651 UNLESS MODIFIED HEREIN.

3. CONTRACTOR TO PROVIDE A TESTING PLAN WHICH INDICATES THE LOCATIONS OF ALL

PRESSURE AND DISINFECTION TESTING FOR CITY APPROVAL PRIOR TO COMMENCEMENT OF WORK.

B. DISINFECTION

1. ALL WATER MAINS, WATER SERVICES, ATTACHED APPURTENANCES, AND CONNECTIONS SHALL BE DISINFECTED IN ACCORDANCE WITH AWWA STD. C651 "DISINFECTING WATER MAINS", UNLESS MODIFIED HEREIN.

2. CONTRACTOR SHALL INSURE THAT ALL PIPE, FITTINGS, AND APPURTENANCES ARE KEPT FREE FROM DIRT AND FOREIGN MATTER AT ALL TIMES.

3. DURING THE CHLORINATION PROCESS, ALL VALVES SHALL BE OPERATED, AND THE CHLORINE SOLUTION SHALL BE DRAWN THROUGH ALL LATERALS AND APPURTENANCES.

4. DISINFECTION OF MAINS AND APPURTENANCES, HYDROSTATIC TESTING, AND CHLORINE RETENTION MAY RUN CONCURRENTLY FOR THE REQUIRED MINIMUM 24 HOUR PERIOD. IN THE

EVENT OF LEAKAGE WHERE REPAIRS ARE NECESSARY, ADDED DISINFECTION SHALL BE MADE ONLY BY INJECTION OF A CHLORINE SOLUTION INTO THE LINE.

5. DISINFECTION SHALL BE ACCOMPLISHED BY CHLORINATION USING EITHER DIRECT

CHLORINE GAS, CALCIUM HYPOCHLORITE TABLETS, OR LIQUID CHLORINE AS SPECIFIED IN AWWA STANDARD C651, EXCEPT THAT ALL PIPELINES LARGER THAN 12 INCHES SHALL BE DISINFECTED USING CHLORINE GAS.

6. THE CHLORINE GAS FEED, TABLETS, OR LIQUID CHLORINE USED IN THE DISINFECTION PROCESS SHALL PRODUCE A RESIDUAL OF NOT LESS THAN 50 PPM OF CHLORINE IN ALL SECTIONS OF PIPELINE AND APPURTENANCES BEING DISINFECTED AND 25 PPM OF CHLORINE AFTER 24 HOURS OF RETENTION.

7. IF THE CHLORINE RESIDUAL IS LESS THAN 25 PPM (20 mq/L) AFTER 24 HOURS, THE LINE SHALL

BE FLUSHED AND THE STERILIZATION SHALL BE REPEATED UNTIL ALL TEST REQUIREMENTS ARE MET.

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C I T Y O F B R E A

P U B L I C W O R K S D E P A R T M E N T
C. FLUSHING AND BACTERIOLOGICAL TESTS

1. FOLLOWING THE CHLORINATION PERIOD OF 24 HOURS, THE WATER SHALL BE FLUSHED FROM THE LINE AT ITS EXTREMITIES NOT TO EXCEED 1,000 LINEAR FEET

OF PIPE AND AT ALL OUTLETS UNTIL THE CHLORINE RESIDUAL OF THE WATER SYSTEM BEING FLUSHED EQUALS THAT OF THE PUBLIC WATER SYSTEM. TEST

SAMPLES FROM THE EXISTING CITY WATER FACILITIES SHALL BE OBTAINED TO DETERMINE THE CURRENT LEVELS. HOWEVER, TESTS FOR THE NEW SYSTEM SHALL INDICATE NO HIGHER THAN 1.5 PPM.

2. THE CONTRACTOR SHALL HAVE AN ORANGE COUNTY - CA CERTIFIED LABORATORY PERFORM THE BACTERIOLOGICAL TESTS. SAMPLES SHALL BE TAKEN AT ALL TIEINS, INTERSECTIONS, AND PIPE SECTIONS NOT EXCEEDING 1,000 LINEAR FEET, WITH AT LEAST ONE SAMPLE TAKEN FROM EACH DEAD—END MAIN SECTION, UNLESS DIRECTED OTHERWISE BY THE CITY. THE TEST SITES SHALL COINCIDE AT

THE FLUSHING FACILITIES WITH THE APPROPRIATE BLOW-OFF VALVE, MAIN PLUGS/BULKHEAD, RISER PIPING, AND SAMPLE VALVES. SAMPLES SHALL BE TAKEN 24 OR MORE HOURS AFTER FINAL FLUSHING. ALL SAMPLES MUST SHOW RESULTS THAT MEET THE CITY REQUIREMENTS FOR TWO CONSECUTIVE DAYS.

3. ALL FLUSHING WATER FROM THE SYSTEM SHALL BE DISCHARGED TO THE NEAREST CITY SEWER MANHOLE AS APPROVED BY THE CITY.

D. BACTERIOLOGICAL TESTING VERIFICATION

1. AFTER 24 HOURS OR MORE AFTER FINAL FLUSHING, THE SAMPLE FOR HETEROTROPHIC PLATE COUNT (HPC), SHALL NOT EXCEED 100 CFU/mL. IF THE SAMPLE RESULTS SHOW HPC GREATER THAN 100 CFU/mL, FLUSHING SHOULD

RESUME AND ANOTHER SET OF HPC AND COLIFORM SAMPLES SHALL BE COLLECTED UNTIL NO COLIFORM ARE PRESENT AND THE HPC IS LESS THAN 100 CFU/mL.

E. PRESSURE TESTING

1. TEST PRESSURE SHALL NOT BE PLACED ON THE SYSTEM UNTIL 48 HOURS AFTER INSTALLATION AND BACKFILL HAS BEEN ACCEPTED BY THE CITY. THE TEST SHALL

BE MADE BY PLACING A TEMPORARY PLUG/BULKEAD, AT THE END OF ALL NEW PIPES, TIE-INS, SEGMENT OF NEW PIPE NOT EXCEEDING 1,000 LINER FEET, WITH THE APPROPRIATE TESTING FACILIITIES, METER, BLOW-OFF VALVE ETC., INSTALLED AND ACCEPTED BY THE CITY.

2. THE PIPIING SHALL BE SLOWLY FILLED WITH POTABLE WATER. CARE SHALL BE

EXERCISED TO SEE THAT PROVISION IS MADE FOR THE ESCAPE OF AIR AT HIGH POINTS AND ENDS OF LATERALS.

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C I T Y O F B R E A

P U B L I C W O R K S D E P A R T M E N T

3. AFTER THE LINE HAS BEEN COMPLETELY FILLED, IT SHALL BE ALLOWED TO STAND AT THE EXISTING SYSTEM ACTING PRESSURE BUT NOT LESS THAN 40 PSI MINIMUM PRESSURE FOR 24 HOURS MINIMUM TO ALLOW THE MORTAR LINING IN MORTAR

LINED PIPES TO ABSORB THE MAXIMUM MOISTURE AND DIP FITTINGS TO EXPAND, AND TO ALLOW THE ESCAPE OF ANY AIR POCKETS.

4. THE INITIAL 24-HOUR PRESSURE WORK SHALL BE COMPLETED DURING CONTRACT WORKING DAYS AND HOURS AND SHALL NOT BE COMMENCED ON A FRIDAY.

5. THE PIPELINE SHALL THEN BE BROUGHT UP TO THE TEST PRESSURE OF 225 PSI

AND MAINTAINED ON THE SECTION UNDER TEST FOR A PERIOD OF NOT LESS THAN

FOUR HOURS DURING CONTRACT WORKING DAYS AND HOURS AND SHALL NOT BE COMMENCED ON A FRIDAY.

6. ACCURATE MEANS (PUMP AND METER READING IN GALLONS/MIN AND/OR PRESSURE (0.5 PSI INCREMENTS)) SHALL BE PROVIDED FOR MEASURING THE

ACTUAL LEAKAGE BY DETERMINING THE AMOUNT OF WATER (IN GALLONS) NECESSARY TO MAINTAIN THE TEST PRESSURE (225 PSI) FOR THE TEST PERIOD OF FOUR HOURS.

7. MORTAR LINED AND DIP
a. THE ACTUAL LEAKAGE SHALL NOT EXCEED THE ALLOWABLE LEAKAGE DETERMINED BY THE FOLLOWING FORMULA:

L = N* D* P^1/2
3,700
WHERE, L = MAXIMUM ALLOWABLE LEAKAGE, GALLONS PER HOUR
N = NUMBER OF JOINTS FOR THE SYSTEM TESTED
D = NOMINAL DIAMETER OF THE PIPE, INCHES
P = THE AVERAGE TEST PRESSURE DURING THE TEST, PSI

8. PVC
a. THE PRESSURE SHALL REMAIN AT 225 PSI THROUGHOUT THE TEST.

9. SHOULD ANY TEST DISCLOSE LEAKAGE GREATER THAN THAT SPECIFIED, OR

PRESSURE LESS THAN SPECIFIED, THE CONTRACTOR SHALL, AT HIS OWN

EXPENSE, LOCATE AND REPAIR THE DEFECTIVE JOINTS OR LEAKAGE LOCATION

AND RETEST THE SYSTEM UNTIL THE LEAKAGE IS WITHIN THE MAXIMUM ALLOWABLE AS DEFINED HEREIN.

BID DOCUMENT 9-3-2024

APPENDIX B

CONTRACTORS BUSINESS LICENSE

APPLICATION

BID DOCUMENT 9-3-2024

CITY OF BREA

BUSINESS LICENSE TAX APPLICATION

OUT-OF-CITY CONTRACTORS
Please submit completed application with payment
(see fee schedule below) and copy of
current contractor’s license (pocket card) to:

City of Brea, Business License Division,
1 Civic Center Cir., Brea, CA 92821
(714) 990-7686 office Fax (714) 671-4484
[email protected]

1. BUSINESS NAME (use exact name as contractor’s license) START DATE (Brea)

2. BUSINESS ADDRESS (physical address) BUSINESS TELEPHONE NO. BUSINESS FAX NO.

3. MAILING NAME AND ADDRESS (if different from business address) Include corp. name if applicable
NO. OF EMPLOYEES (Brea)
LOCAL CONTACT NAME, TITLE, RESIDENCE PHONE NO.

4. TYPE OF BUSINESS: State fully the exact nature of business.

5. FEDERAL EMPLOYER ID NO. STATE EMPLOYER ID NO. (EDD #)

6. CALIFORNIA STATE CONTRACTOR’S
LICENSE NO. & CLASSIFICATION
CALIFORNIA SELLER’S PERMIT NO./ RESALE
NO. (if applicable)

CALIFORNIA STATE PROFESSIONAL LICENSE
NO. (if applicable)

OWNER/OFFICER INFORMATION

7. Please check the type of ownership and complete information. Sole Proprietorship Partnership Husband & Wife Limited Liability Corporation Trust Name: Title: Home Phone No:

Home Address: City & State: Zip:

SSN (Only Sole or Partnership): DL # (Only Sole or Partnership):

Name: Title: Home Phone No:

Home Address: City & State: Zip:

SSN (Only Partnership): DL # (Only Partnership):

Name: Title: Home Phone No:

Home Address: City & State: Zip:

PAYMENT OF THIS TAX DOES NOT CONSTITUTE ZONING, BUILDING, OR FIRE CODE APPROVAL. CHECK WITH THE

DEVELOPMENT SERVICES DEPARTMENT TO DETERMINE IF YOUR BUSINESS CAN BE LEGALLY ESTABLISHED AT YOUR LOCATION.

8. I DECLARE UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT Signature Print Name Title Date

FOR OFFICE USE ONLY
ACCOUNT NO. ORDINANCE CLASSIFICATION

EFFECTIVE DATES ISSUE DATES FEE
NOTES:

SCHEDULE OF FEES (based on State contractor’s classification):
3-Months 6-Months 1-Year
CLASS A- General Engineering Contractor $50.00 $90.00 $150.00 CLASS B- General Building Contractor $40.00 $60.00 $100.00 CLASS C- Specialty Contractor $20.00 $36.00 $ 60.00
Rev. 01/10
BID DOCUMENT 9-3-2024

A P P E N D I X C

I N S U R A N C E A N D I N D E M N I T Y

R E Q U I R E M E N T S
BID DOCUMENT 9-3-2024
City of Brea Insurance Requirements
Construction Projects
(Capital improvement projects, other construction and remodeling, etc.) Asbestos Related Projects
(Abatement, removal, etc.)
The insurance requirements below summarize, but do not supersede, the insurance requirements addressed in the body of the Bid Specifications. You are advised to refer to the bid specifications in addition to the information provided below. (Some projects may have different/additional requirements).

It is highly recommended that you consult your insurance carrier(s) or broker(s) to determine in advance of bid submission the availability and cost of insurance as prescribed and provided herein. Failure to comply with the insurance requirements may result in your bid or proposal not being considered for award of contract. While unlikely to be granted, any proposed deviations from the standards listed below will require City pre-approval.

Type of Insurance
Coverage
General
Liability
Automobile
Liability
Workers’
Compensation
Required by Contract? Yes Yes Yes
Minimum Limits of
Coverage
$2,000,000 Combined
Single Limit Per
Occurrence Minimum
$2,000,000 Combined
Single Limit Per
Occurrence Minimum
Workers' Compensation to Statutory
Limits; $1,000,000 Employers' Liability
Limit
Minimum A.M. Best’s
Guide Rating / Other
Requirements
A / VII A / VII A / VII or State Compensation Insurance Fund
Additional Insured
Endorsement Required?
Need ISO Form
Numbered CG 20 10 11
85 or similar
Yes Yes No
Waiver of Subrogation
Endorsement Required? Yes Yes Yes
Comments
Contract may require
higher limits.

Any asbestos clean-up
will require
“Environmental
Impairment Liability
Insurance” as per
contract specifications.

Unless Contractor
establishes that no
vehicles will be used.

Not needed for sole proprietors or
partnerships with no employees.

BID DOCUMENT 9-3-2024
Owner’s and Contractor’s Protective (occurrence) - for bodily injury, death, and property damage arising out of any activities undertaken by Contractor in the performance of this Agreement. $2,000,000 Limit.

APPENDIX D

UNDERGROUND SERVICE ALERT

IDENTIFICATION NUMBER FORM
BID DOCUMENT 9-3-2024

UNDERGROUND SERVICE ALERT

IDENTIFICATION NUMBER
(To be completed only by the awarded Contractor prior to excavation) No excavation will be permitted until this form is completed and returned to the AGENCY.

Section 4216/4217 of the Government Code requires a Dig Alert Identification Number be issued before a Permit to Excavate will be valid.

To obtain a Dig Alert Identification Number, call Underground Service Alert at 811 a minimum of two working days before scheduled excavation.

Dig Alert Identification Number: __________________________________________________ Contractor
By
Title
Date: ___________________
Note: This form is required for every Dig Alert
Identification Number issued by U.S.A. during the course of the Work. Additional forms may be obtained from the
AGENCY upon request
BID DOCUMENT 9-3-2024

APPENDIX E

WARRANTY BOND
SAMPLE
BID DOCUMENT 9-3-2024
Bond No. __________

WARRANTY BOND
KNOW ALL PERSONS BY THESE PRESENTS that:

WHEREAS the City of Brea (“Owner”) has awarded to
______________________________________________________________________ (“Principal”), a contract (“Contract”) for the work described as follows:
________________________________________________________________ WHEREAS, Principal is required under the terms of the Contract to furnish a one (1) year warranty to make repairs or replacements made necessary by defects in materials, equipment or workmanship related to the Principal’s construction of the Improvements.

NOW, THEREFORE, we, the undersigned Principal, and ________________________ ______________________________________________________________________ (Insert name, address , and telephone number of Surety) (“Surety”), a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto Owner in the penal sum of
_____________________________________________________________________________________ _________________________________Dollars ($XXX.XX), in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements concerning the one (1) year warranty as set forth in the Contract and any alteration thereof made as therein provided, on the Principal’s part to be kept and performed, all within the time and in the manner therein specified, and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.

In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys’ fees in an amount fixed by the court.

FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City of Brea is the principal beneficiary of this bond and has all rights of a party thereto.

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IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.

Dated: _____________________
“Principal” “Surety”
___________________________ _____________________________ ___________________________ _____________________________ By: ________________________ By: __________________________ Its Its
By: ________________________ By: __________________________ Its Its
(Seal) (Seal)
Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.

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APPENDIX F

NPDES REQUIREMENTS

BEST MANAGEMENT PRACTICES

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Perimeter / Linear Controls:

Establishing linear BMPs to reduce the potential for sediment discharge across a slope, at the project’s perimeter, or to Environmentally Sensitive Areas (ESAs) Type Description
Table 6: Storm Drain Inlet Protection BMPs
Storm Drain Inlet Protection:

Ponding and/or filtering stormwater to remove pollutants (primarily sediment) from entering the storm drain system.

Type Description
Storm Drain
Inlet
Protection
Filtering or ponding of stormwater before it enters a storm drain inlet to reduce the amount of sediment that discharges. Storm drain inlet protection should be implemented at every storm drain inlet that receives runoff from active construction areas. Ponding of sediment laden stormwater can provide the best results if the ponding capacity is appropriate for the tributary drainage area. Ponding may be limited by street traffic constraints. Other sediment controls such as check dams should be used upstream to reduce the amount of sediment that reaches the storm drain inlet protection. After a storm sediment that has settled must be cleaned up. Reference: CASQA SE-10, SE-14.

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Table 7: Sediment Capture BMPs
Sediment Capture:

Capturing sediment in channelized stormwater to reduce sediment discharge.

Type Description
Sediment Trap
/ Basin
Constructing a temporary containment area to detain runoff to allow for deposition of sediment prior to stormwater discharge. Sediments traps / basins are effective when implemented within the downstream section of a construction site or at discharge points. Sediment traps can be effectively implemented throughout a large construction site. Sediment basins can efficiently be developed at locations where future post-construction basins will be utilized. Sediment traps should only be used for tributary drainage areas below 5 acres. Sediment basins should be used for tributary drainage areas between 5 and 75 acres. Sediment traps / basins can be large and may not be suitable for small construction projects. Sediment traps / basins should be sized by a Registered Civil Engineer to ensure they have sufficient capacity.

Sediment traps / basins should not hold water for longer than 72 hours. Local agencies may have stricter vector control and child safety fence requirements.

Typically dikes, swales, or piping are required to direct runoff to traps / basins.

Reference: CASQA SE-2, SE-3
Check Dams Constructing small barriers along a swale or channel to reduce channel erosion and allow for deposition of sediment. Check dams are effective for sediment control within un-stabilized concentrated flow paths on the construction site such as swales, ditches, or channels. Typically, check dams are constructed of rock, sand / gravel bags or fiber rolls. Effective check dams will collect sediment behind each check dam which must be removed regularly to maintain the performance of the check dam. Check dams should not be constructed with straw bales or silt fence. Reference: CASQA SE-4, SE-5, SE-6, SE-8 BID DOCUMENT 9-3-2024
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Table 8: Street Cleaning BMPs
Street Cleaning:

Cleaning streets and other paved areas that have collected sediment and/or debris to prevent it from entering the storm drain system.

Type Description
Street
Sweeping and
Vacuuming
Cleaning sediment from streets and roadways to reduce the potential discharge to storm drain inlets or receiving waters. Sweeping and vacuuming should be implemented on all paved areas within and adjacent to construction sites.

Inspect and maintain areas subject to sediment tracking on a daily basis. Utilize methods that collect and remove sediment instead of methods that simply spread the sediment around. Reference: CASQA SE-7

3.4.3 Wind Erosion Control (WE)
Wind Erosion Control is any practice that protects the soil surface and prevents the soil particles from being detached by wind. Wind Erosion Control is also referred to as dust control.

Table 9: Wind Erosion Control BMPs
Wind Erosion Control:

Covering or wetting exposed soil to prevent erosion by-way-of wind.

Type Description
Wind Erosion
Control
Preventing wind from causing erosion or dust. Examples include: wet suppression, chemical dust suppression, covering exposed sediment, and minimizing disturbed area though scheduling. Wind erosion control should be implemented at every construction project throughout all disturbed areas. Wet suppression is sufficient for most projects if implemented regularly. Other requirements (Clean Air Act, Air Quality Management Districts, etc.) typically address wind erosion control. Chemical dust suppression should only be implemented when it will have no negative environmental impacts. Reference:

CASQA WE-1
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Wind Erosion Control:

Covering or wetting exposed soil to prevent erosion by-way-of wind.

Type Description

3.4.4 Tracking Control (TC)
Tracking Control is any practice that prevents or reduces the amount of sediment that is tracked to paved areas from unpaved areas by vehicles or construction equipment.

Table 10: Tracking Control BMPs
Tracking Control:

Reducing the amount of sediment that leaves the site from vehicles and construction equipment.

Type Description
Stabilized
Construction
Entrance / Exit
Constructing a stabilized surface where sediment can be dislodged from vehicle and equipment tires before being tracked onto off-site paved roads. Stabilized construction entrance / exits should be implemented at every construction project to prevent sediment tracking from the site. Stabilized construction entrances / exits should be 50 feet or more in length. The most common method is to place 3-6 inch rock at least 1 foot high over filter fabric. Additional rock may need to be added as sediment accumulates. Rumble plates can be added for additional sediment removal. Tracking controls are a minimum BMP requirement of the CGP. Reference: CASQA TC-1 BID DOCUMENT 9-3-2024
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3.4.5 Non-Stormwater Management (NS)
Non-stormwater management is any practice that limits or reduces potential pollutants at their source before they are exposed to stormwater. Non-stormwater management typically involves day-to-day operations of the construction site and is usually under the control of the contractor. Non-stormwater management is often referred to as good housekeeping practices.

Table 11: Non-Stormwater Management BMPs
Non-Stormwater Management:

Preventing construction related pollutants from contacting stormwater.

Type Description
Vehicle and
Equipment
Pollution
Prevention
Preventing, containing, and disposing of pollutants from cleaning, fueling, and maintaining vehicles and equipment. Vehicle and equipment pollution prevention should occur at every construction project that cleans, fuels, or maintains vehicles or equipment. All cleaning, fueling, and maintenance performed on the site should occur in an area designated for the activity and at least 50 feet away from downstream storm drain facilities. Avoid “topping-off” of fuel tanks. Keep absorbent spill cleanup materials available; dispose of used materials properly. Train employees and subcontractors proper spill prevention, control, and cleanup procedures. Use drip pans or a secondary containment area for fueling and maintenance. Inspect for equipment leaks daily. Prevent wash water from entering storm drain system. Reference: CASQA NS-8, NS-9, NS-10
Dewatering
Operations
Managing and/or treating the discharge of accumulated stormwater or nonstormwater (groundwater or water used during construction activities) to prevent unauthorized discharge. Dewatering operations should be implemented for any discharge of accumulated stormwater or non-stormwater. Primary concern with accumulated stormwater is sediment. Common methods for reducing sediment from a discharge are sediment traps / basins, weir tanks, dewatering tanks, filter bags / socks, media / cartridge filters. Risk Level and LUP Type 2 and 3 projects must sample accumulated stormwater discharge. As an alternative, accumulated stormwater can be pumped to another area on the site for infiltration to eliminate the need to discharge. Non-stormwater discharges typically require a separate discharge permit. An example of a dewatering filter bag for stormwater dewatering discharges is provided below. Reference:

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Non-Stormwater Management:

Preventing construction related pollutants from contacting stormwater.

Type Description
CASQA NS-2
Paving and
Grinding
Operations
Managing paving and grinding operations to reduce the potential for pollutant discharge. Paving and grinding operations should be implemented at every construction project that involves paving, resurfacing, of saw cutting. Avoid paving operations when rain is forecasted. Grindings, saw-cutting slurry, and waste / debris must be collected and recycled or properly disposed of; none of this should be allowed to enter the storm drain system. Do not apply seal coat, tack coat, slurry seal, or fog seal if rain is forecasted within the curing period.

Reference: CASQA NS-3

3.4.6 Waste Management and Materials Pollution Control (WM) Waste management and materials pollution control are practices that limit or reduce or prevent the contamination of stormwater by construction wastes and materials. Potential wastes include solid, sanitary, concrete, hazardous, and equipment-related. Waste management and materials pollution control is also often referred to as good housekeeping practices.

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Table 12: Materials Pollution Management BMPs
Materials Pollution Management:

Handling, storing, and using construction materials with adequate precautions and control measures to reduce or prevent the contamination of stormwater.

Type Description
Stockpile
Management
Covering or stabilizing stockpiles and providing sediment controls around the perimeter of stockpiles. Stockpile management should occur at every required stockpile within a construction project. Require stockpiles include those of soil, sand, PCC or AC rubble, cold mix asphalt, aggregate base or sub base, and treated wood. Stockpile management is effective against stormwater and wind erosion. All stockpiles can be covered with plastic or similar material.

Alternatively, soil stockpiles may be protected with an erosion control (stabilization) practice. Raw materials such as cold mix treated wood should also be placed on top of plastic. Typical sediment controls placed around the perimeter of stockpiles are fiber rolls, silt fence, and sand / gravel bags. All stockpiles should be placed at least 50 feet away from downstream storm drain facilities. Reference: CASQA WM-3, SE-1, SE-5, SE-6, SE-8 BID DOCUMENT 9-3-2024
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Materials Pollution Management:

Handling, storing, and using construction materials with adequate precautions and control measures to reduce or prevent the contamination of stormwater.

Type Description
Material
Delivery,
Storage, and
Use
Preventing and containing pollutant discharges from materials that are delivered, stored, and used on-site. Materials of concern include: petroleum products, asphalt, concrete, paints, solvents, soil stabilizers and binders, pesticides, herbicides, fertilizers, detergents, and other hazardous chemicals.

Material delivery, storage, and use management should occur at every location of a construction project where materials of concern are delivered, stored, or used. All material delivery and storage should occur in an area designated for the activity and at least 50 feet away from downstream storm drain facilities.

Minimize the quantities of materials of concern. Store materials in an enclosed area with secondary containment. Keep absorbent spill cleanup materials available; dispose of used materials properly. Train employees and subcontractors on proper spill prevention, control, and cleanup procedures.

Avoid over-application of soil binders, pesticides, herbicides, and fertilizers.

Reference: CASQA WM-1, WM-2, WM-4
Table 13: Waste Management BMPs
Waste Management:

Handling, storing, and disposing of construction wastes with adequate precautions and control measures to reduce or prevent the contamination of stormwater.

Type Description
Spill
Prevention
and Control
Preventing, controlling, and cleaning up spills to reduce pollutant discharges from construction activities. Spill prevention and control should occur at every construction project that uses petroleum products, asphalt, concrete, paints, solvents, soil stabilizers and binders, pesticides, herbicides, fertilizers, detergents, or other hazardous chemicals. Train employees and subcontractors proper spill prevention, control, and cleanup procedures. Do not bury or wash spills away with water. Keep absorbent spill cleanup materials available; dispose of used materials properly. Report significant spills (those that cannot be contained by personnel in the immediate vicinity) to a local agency, such as the Fire Department, for cleanup assistance. Additional agencies may need to be contacted in the event of a significant spill. Reference: CASQA WM-4 Solid Waste
Management
Containing and disposing of debris and non-hazardous waste to prevent it from being discharged to the storm drain system. Solid waste management and materials pollution control should occur throughout every construction project for non-hazardous BID DOCUMENT 9-3-2024
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Waste Management:

Handling, storing, and disposing of construction wastes with adequate precautions and control measures to reduce or prevent the contamination of stormwater.

Type Description
construction waste and scraps, trash from employees or subcontractors, and waste generated from demolition. Waste should be collected and contained in designated areas. Avoid using waste containers that do not have lids or are not watertight. Collect and dispose of loose trash and waste weekly. Reference: CASQA WM-5 Hazardous
Waste
Management
Containing and disposing of hazardous waste to prevent it from being discharged to the storm drain system. Hazardous waste management and materials pollution control should occur at every construction project that uses petroleum products, asphalt, concrete, paints, solvents, pesticides, herbicides, fertilizers, wood preservatives, or other hazardous chemicals. Train employees and subcontractors proper hazardous waste management and materials pollution control procedures. Store hazardous wastes in an enclosed area with secondary containment. Do not allow hazardous wastes to infiltrate at the site. Avoid overfilling hazardous waste containers. Hazardous wastes should be handled as required by Title 22. For projects that require demolition, lead-, cadmium-, or chromium-based paints, asbestos, and PCBs may exist and will require special treatment. All hazardous waste storage should occur in a designated area at least 50 feet away from downstream storm drain facilities. Hazardous wastes should be disposed of by a licensed hazardous waste transporter. Reference: CASQA WM-6 Concrete
Waste
Management
Containing and disposing of concrete waste to prevent it from being discharged to the storm drain system. Concrete Waste Management should occur at every construction project where concrete is poured, saw cut, grinded, or demolished. Inform all employees and subcontractors that washout from concrete trucks and concrete waste should be collected in concrete washout. Concrete washouts should be watertight and prevent any concrete waste from being able to discharge to the storm drain system. Avoid allowing concrete washout to become greater than 75% full. Concrete demolition debris may be stored by following the stockpile management BMP. Reference: CASQA WM-8, WM-3 BID DOCUMENT 9-3-2024
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Waste Management:

Handling, storing, and disposing of construction wastes with adequate precautions and control measures to reduce or prevent the contamination of stormwater.

Type Description
Sanitary
Waste
Management
Containing and disposing of sanitary waste to prevent it from being discharged to the storm drain system. Sanitary Waste Management should occur at every construction project that contains portable or permanent sanitary facilities. Avoid placing portable sanitary facilities in a concentrated flow path, such as a gutter. Use secondary containment under portable sanitary facilities. Contract a licensed sanitary and septic waste hauler to maintain portable sanitary facilities. All portable sanitary facilities should be located at least 50 feet away from downstream storm drain facilities. If a spill occurs, follow federal, state, and local regulations for containment and cleanup. Reference:

CASQA WM-9
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3.4.7 Inspection and Maintenance Frequency Summary
Santa Ana Region
Criteria (only one need apply)
Inspection Frequency
Wet Season Dry Season
(Oct. – Apr.) (May – Sep.)
High All sites 20
acres and
larger
Sites over 1 acre tributary to
Clean Water Act Section 303(d)
waters listed for sediment or
turbidity impairment.

Sites tributary to and
within 500 feet of an Area
of Special Biological
Significance (ASBS).

Monthly Conduct at a frequency to
ensure that sediment and
other pollutants are
properly controlled and
that unauthorized, nonstormwater discharges are
prevented.

Medium All sites between 5 to 20 acres where none of the other above criteria apply. Twice during wet season Low All sites less than 5 acres where none of the other above criteria applies. Once during wet season When BMPs or BMP maintenance is deemed inadequate or out of compliance, an inspection frequency of once every week will be maintained until BMPs and BMP maintenance are brought into compliance (regardless of site prioritization).

San Diego Region
Criteria (only one need apply)
Inspection Frequency
Wet Season Dry Season
(Oct. – Apr.) (May – Sep.)
All sites 30 acres
or more in size
with rough grading
or active slopes
occurring during
wet season.

All sites one acre or more, and tributary
to a CWA section 303(d) water body
segment impaired for sediment or within
or directly adjacent to, or discharging
directly to, the ocean or a receiving
water within an ESA.

Other sites determined
by the Copermittees or
the Regional Board as
a significant threat to
water quality.

Biweekly
(Once every two weeks)
As needed during the dry
season. Sites that meet
any of the criteria for
biweekly inspections
during the wet season
must be inspected at least
once in August or
September each year. All sites one acre or larger where none of the above criteria apply. Monthly All sites less than one acre where none of the above criteria apply. As needed to ensure compliance with
ordinances and MS4
Permit.

Reinspection frequencies must be determined by each Copermittee based upon the severity of deficiencies, the nature of the construction activity, and the characteristics of soils and receiving water quality.

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4 References
Web links to permits listed in Table 1.
· National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities. Order number 2009-0009-DWQ. NPDES number CAS000002.
www.waterboards.ca.gov/water_issues/programs/stormwater/construction.shtml · Waste Discharge Requirements for the County of Orange, Orange County Flood Control District and The Incorporated cities of Orange County within the Santa Ana Region.

Order number R8-2009-0030. NPDES number CAS618030.
www.waterboards.ca.gov/rwqcb8/water_issues/programs/stormwater/oc_permit.shtml · Waste Discharge Requirements for Discharges of Runoff from the Municipal Separate Storm Sewer Systems (MS4s) Draining the Watershed of the County of Orange, The Incorporated cities of Orange County, and The Orange County Flood Control District Within the San Diego Region. Order number R9-2009-0002 NPDES number CAS0108740.
www.waterboards.ca.gov/rwqcb9/water_issues/programs/stormwater/oc_stormwater.shtml · Statewide General Waste Discharge Requirements (WDRs) for Discharges to Land with a Low Threat to Water Quality. Order number 2003-0003-DWQ. www.waterboards.ca.gov/board_decisions/adopted_orders/water_quality/2003/wqo/wqo2003-0003.pdf · General Discharge Permit for Discharges to Surface Waters of Groundwater Resulting from Groundwater Dewatering Operations and/or Groundwater Cleanup Activities at Sites within the San Diego Creek / Newport Bay Watershed Polluted by Petroleum Hydrocarbons, Solvents, Metals and/or Salts. Order number R8-2007-0041. NPDES number CAG918002.
www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2007/07_041_gen_wdr_sandiego_crk_11302007.pdf · Discharges of Extracted Groundwater to Surface Waters Except for San Diego Bay.

Order number R9-2008-0002. NPDES number CAG919002.
www.waterboards.ca.gov/sandiego/board_decisions/adopted_orders/2008/r9-2008-0002.pdf · General Waste Discharge Requirements for Discharges to Surface Waters that Pose an Insignificant (De Minimus) Threat to Water Quality. Order number R8-2009-0003.

NPDES number CAG998001.
www.waterboards.ca.gov/santaana/board_decisions/adopted_orders/orders/2009/09_003_deminimus_permit_wdr.pdf · General NPDES Waste Discharge Requirements for Discharges of Hydrostatic Test Water and Potable Water to Surface Waters and Storm Drains or Other Conveyance Systems within the San Diego Region. Order number R9-2010-0003. NPDES number CAG679011.
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5 Glossary
ASBS – Area of Special Biological Significance. The Water Quality Control Plan for Ocean Waters of California (California Ocean Plan) designates 35 Areas of Special Biological Significance, two of which lie within the Santa Ana Regional Board jurisdiction:
· Newport Beach Marine Life Refuge (HU801.110)
· Irvine Coast Marine Life Refuge (HU801.110)
BMP – Best Management Practices (BMPs) are activities, practices, procedures, or facilities implemented to avoid, prevent, or reduce pollution of the stormwater system and receiving waters.

Common Plan of Development – Generally a contiguous area where multiple, distinct construction activities may be taking place at different times under one plan. A plan is generally defined as any piece of documentation or physical demarcation that indicates that construction activities may occur on a common plot. Such documentation could consist of a tract map, parcel map, demolition plans, grading plans or contract documents. Any of these documents could delineate the boundaries of a common plan area. However, broad planning documents, such as land use master plans, conceptual master plans, or broad-based CEQA or NEPA documents that identify potential projects for an agency or facility are not considered common plans of development.

Construction General Permit (CGP) – A National Pollution Discharge Elimination System (NPDES) permit (No. CAS000002) issued by the State Water Resources Control Board for the discharge of stormwater associated with construction and land disturbance activities of one acre or more (Order No. 2009-0009-DWQ).

Construction Project – any site for which building or grading permits are issued and where an activity results in the disturbance of soil such as soil movement, grading, excavation, clearing, road construction, structure construction, or structure demolition; and sites where uncovered storage of materials and wastes such as dirt, sand, or fertilizer occurs; or exterior mixing of cementaceous products such as concrete, mortar, or stucco will occur.

Demolition – an activity involving the demolishing or the destruction of a structure, facilities, or associated appurtenances.

Discharge – the release spill, leak, pump, flow, escape, leaching, dumping or disposal of any liquid, semi-solid, or solid substance.

Environmentally Sensitive Area (ESA) – includes but is not limited to all Clean Water Act Section 303(d) impaired water bodies; areas designated in the Ocean Plan as Areas of Special Biological Significance (ASBS) or by the State Water Resources Control Board (Water Quality Control Plan and amendments); water bodies designated with the RARE beneficial use by the State Water Resources Control Board (Water Quality Control Plan and amendments); areas designated as preserves or equivalent under the Natural Community Conservation Planning Program; and any areas designated as Critical Aquatic Resources (CARS) or other equivalent environmentally sensitive areas which have been identified by the County or city.

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Erosion – the wearing away of the ground surface as a result of the movement of wind, water, and/or ice
Erosion Control – the activity of reducing or eliminating erosion by using a combination of Best Management Practices to protect adjacent private property, watercourses, public facilities, and receiving waters from an abnormal deposition of sediment or dust.

Erosion Control Plan – A plan (including drawings, specifications, or other requirements) detailing the methods of implementing an erosion control system.

Municipal Separate Storm Sewer System (MS4) – the street gutter, channel, storm drain, catch basin, constructed drain, lined diversion structure, wash area, inlet, outlet, or other facility, which is part of or tributary to the County-wide stormwater runoff system and owned, operated, maintained, or controlled by the County / city, and used for the purpose of collecting, storing, transporting, or disposing of stormwater.

NPDES Permit – NPDES is an acronym for National Pollution Discharge Elimination System.

NPDES is the national program for administering and regulating Sections 307, 318, 402 and 405 of the Clean Water Act (CWA).

Non-stormwater – any runoff or discharge not entirely composed of stormwater.

Notice of Intent (NOI) – an application submitted by the owner / operator of a project that constitutes his intent to be authorized by an NPDES permit issued for stormwater discharges associated with the construction activity indicated.

Notice of Termination – a form to discontinue coverage under an NPDES general permit for stormwater discharges associated with industrial activity and stormwater discharges associated with construction activity.

Pollutant – any liquid, solid or semi-solid substances that will interfere with or adversely affect the beneficial uses of the receiving waters, flora, or fauna of the state. A more detailed definition is included in the Water Quality Ordinance. Generally, pollutants can include such items as:
· Artificial materials
· Household wastes
· Metals and Non-metals
· Petroleum and related hydrocarbons
· Animal wastes
· Substances having a pH less than 6.5 or greater than 8.6, or unusual coloration, turbidity or odor
· Waste materials, sediment, and wastewater generated by construction sites and construction activities
· Pollutants defined by the Federal Clean Water Act
· Other constituents or materials, including but not limited to pesticides, herbicides, fertilizers, fecal coliform, fecal streptococcus or enterococcus, or eroded soils, sediment and particulate materials.

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Post-Construction BMPs – Structural and non-structural controls which detain, retain, or filter the release of pollutants to receiving waters after construction is complete and final stabilization is attained.

Qualified SWPPP Developer (QSD) – Individual who is authorized per the requirements of Order No. 2009-0009-DWQ to develop and revise SWPPP’s.

Qualified SWPPP Practitioner (QSP) – Individual assigned responsibility by the owner for non-stormwater and stormwater visual observations, sampling and analysis, and responsibility to ensure full compliance with the Construction General Permit and implementation of all elements of the SWPPP, including the preparation of the annual compliance evaluation and the elimination of all unauthorized discharges.

RARE – Rare, Threatened, or Endangered Species (RARE) Uses of water that support habitats necessary, at least in part, for the survival and successful maintenance of plant or animal species established under state or federal law as rare, threatened or endangered.

Receiving Water – A river, lake, ocean, stream, or other watercourse identified in the Basin Plan into which waters may be discharged.

Regional Board – Regional Water Quality Control Boards administer water quality requirements within a watershed region. There are nine Regional Boards under the SWRCB. The SWRCB is one of five branches of the California Environmental Protection Agency The San Diego Regional Board and the Santa Ana Regional Board have jurisdiction in Orange County.

Runoff – Water originating from rainfall, melted snow, and other sources (e.g., sprinkler irrigation) that flows over the land surface to receiving waters.

Run-on – Off site stormwater surface flow which enters your site.

Scour – The erosive and digging action in a watercourse caused by flowing water.

Secondary Containment – Structures, usually dikes, berms, or large containers, surrounding tanks or other storage containers, designed to catch spilled material to prevent it from being discharged.

Sediment – Solid particulate matter, both mineral and organic that comes from the weathering of rock.

Sedimentation – The process of depositing soil particles, clays, sands, or other sediments that were picked up by runoff.

Sheet Flow – Flow of water that occurs overland in areas where there are no defined channels where the water spreads out over a large area at a uniform depth.

Storm Drains – Above- and below-ground structures for transporting stormwater to streams or outfall for flood control purposes.

Stormwater – Urban runoff and snowmelt runoff consisting only of those discharges, which originate from precipitation events.

Stormwater Pollution Prevention Plan (SWPPP) – Document required by the General Construction Permit to be developed and implemented by construction sites with 1 acre or greater of soil disturbance, or less than 1 acre but part of a greater common plan of development.

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pollution reduction BMPs. This approach provides the flexibility necessary to establish BMPs that can effectively address source control of pollutants during changing construction activities.

State Water Resources Control Board (SWRCB) – California agency that implements and enforces water quality and NPDES permit requirements and oversees the Regional Boards.

Waste Discharge Identification (WDID) Number – an identification number assigned by the State Water Resources Control Board upon receipt of a complete NOI.

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Appendix A: Permit Determination Flowcharts
This appendix includes flowcharts for project owners or developers to quickly determine which permits are required for a particular project and a short description of each permit. For each project, follow the questions in each of the three flow charts to determine construction permitting and site management requirements. For example if a project is less than an acre, but requires dewatering, the reader should quickly understand that the CGP does not apply to them, but that they need to read more about dewatering permits.

To use this appendix, follow Steps 1-3 for each project. After following the steps, refer to Sections 2.1 and 2.2 for details on the specific permits and ordinances that may affect your project.

Step 1: Project Size
Will disturbed area be > 1
acre?
Construction General Permit (2009-0009-DWQ) and Local
Ordinances and Grading Code.

Local Ordinances and Grading Code.

No
Yes
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Step 2: Dewatering
Will dewatering
occur?
Will discharge be to land,
sewer, or storm drain?
WDR for Discharge to Land
(2003-0003-DWQ)
Is project within
Santa Ana or San
Diego Region?
Dewatering Permit outside of San Diego
Bay for San Diego Region (R9-2008-
0002)
Is project within San
Diego Creek/
Newport Bay
Watershed?
Dewatering Permit in
Newport Bay Watershed
for Santa Ana Region (R8-
2007-0041)
De Minimus WDRs for
Santa Ana Region (R8-
2009-0003)
Contact sewer agency.

No dewatering
requirements.

SD
SA
Land
Sewer
Storm
No
Yes
No
Yes
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Step 3: Hydrostatic Testing or Potable Discharge
Will hydrostatic testing or
potable water discharge
occur?
Will discharge be to land,
sewer, or storm drain?
WDR for Discharge to Land (2003-
0003-DWQ)
Is project within Santa Ana
or San Diego Region?
Potable Water WDRs for
San Diego Region (R9-
2010-0003)
De Minimus WDRs for Santa
Ana Region (R8-2009-0003)
or MS4 Permit (R8-2009-
0030 Section III.3.ii.b)
Contact sewer agency.

No hydrostatic testing
or potable water
requirements.

No
Yes
SD
SA
Land
Sewer
Storm
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Appendix B: Permit Descriptions

1. Construction General Permit (2009-0009-DWQ / CAS000002) Note: This Section applies only to projects with greater than or equal to one acre of disturbed area.

In 2009, the State Water Resources Control Board (SWRCB) adopted Order No., 2009-0009- DWQ, National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities, NPDES No.

CAS000002 (Construction General Permit or CGP).

The CGP requires that construction sites with one acre or greater of soil disturbance or less than one acre but part of a greater common plan of development apply for coverage for discharges under the CGP by submitting Permit Registration Documents (PRD) for coverage, developing a stormwater pollution prevention plan (SWPPP), implementing BMPs to address construction site pollutants and complying with the monitoring requirements of the CGP.

The County’s and cities’ construction site requirements are coordinated with, but separate from the CGP. The CGP applies regardless of whether a construction site discharges directly to receiving waters or to a municipal storm drain system. Inspections of construction sites by County / cities (for MS4 permit compliance) or by Regional Board staff (for CGP compliance) are separate and carry different enforcement actions / mechanisms.

The following briefly summarizes the process for a construction project that is subject to the CGP:
§ The project owner, Legally Responsible Person (LRP), is responsible for obtaining CGP coverage. Permit coverage is obtained by preparing and certifying the Permit Registration Documents (PRDs). PRDs must be uploaded and certified by the LRP in the SWRCB Storm Water Multi Application Report Tracking System (SMARTS, https: / / smarts.waterboards.ca.gov / ).
§ Each project subject to the CGP requires the services of a Qualified SWPPP Developer (QSD) and a Qualified SWPPP Practitioner (QSP). These titles are defined in the CGP, Section VII.
§ Each year an Annual Report must be submitted and certified in SMARTS. The reporting period is from August 1 to June 30 and Annual Reports are due on September 1. § After construction is completed and the site fully complies with the final stabilization requirements of the CGP, the owner must terminate permit coverage through SMARTS.

2. MS4 Permit for Santa Ana Region (R8-2009-0030 / CAS618030) In 2009, the Santa Ana Regional Board issued its fourth term MS4 permit, Order No. R8-2009- 0030. This permit regulates stormwater discharge from municipal storm drain systems. The permit is issued to the County of Orange and the cities within the Santa Ana Region boundary.

The goal of the MS4 permit is to protect water quality by requiring the County and cities (collectively, the Co-Permittees) to implement a program to eliminate significant pollutant discharges from construction activities by requiring the implementation of appropriate Best BID DOCUMENT 9-3-2024
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Management Practices (BMPs) on all construction sites. BMPs are activities, practices, procedures, or devices implemented to avoid, prevent or reduce pollution of the municipal storm drain system and receiving waters.

3. MS4 Permit for San Diego Region (R9-2009-0002 / CAS0108740) In 2009, the San Diego Regional Board issued its fourth term NPDES permit, Order No. R9- 2009-0002. This permit regulates stormwater discharge from municipal storm drain systems. The permits issued to the County of Orange and the cities within the San Diego Region Boundary.

The goal of the MS4 permit is to protect water quality by requiring the County and cities (collectively, the Co-Permittees) to implement a program to eliminate significant pollutant discharges from construction activities by requiring the implementation of appropriate Best Management Practices (BMPs) on all construction sites. BMPs are activities, practices, procedures, or devices implemented to avoid, prevent or reduce pollution of the municipal storm drain system and receiving waters.

4. WDRs for Discharge to Land (2003-0003-DWQ)
This permit, Order No. 2003-0003-DWQ, applies to projects that discharge to land where the discharge has a low threat to water quality. These are typically low volume discharges with minimal pollutant concentrations. The primary difference between this permit and the permits described in herein is the destination of the water. This permit regulates discharges to land, while the following two sections discuss discharges to storm drains or receiving waters. For instance, if a dewatering discharge will be piped to an infiltration basin during construction, this permit should be used.

5. De Minimus WDRs for Santa Ana Region (R8-2007-0041 / CAG918002 and R8- 2009-0003 / CAG998001)
There are two permits within the Santa Ana Region that regulate dewatering discharges to a storm drain or receiving water. Order No. R8-2007-0041, NPDES No. CAG918002, regulates dewatering discharges in the San Diego Creek / Newport Bay watershed. And, Order No. R8- 2009-0003, NPDES No. CAG998001, amended by R8-2012-0062, regulates dewatering discharges for the Santa Ana Region. Refer to the permit text for specific circumstances allowing projects to be covered under the region-wide permit even though it is located within the San Diego Creek / Newport Bay watershed.

Dischargers subject to the San Diego Creek / Newport Bay Permit (Order No. R8-2007-0041) formed a Working Group and funded the development of a Work Plan to develop a management plan for nitrate and selenium discharges to surface waters that result from groundwater-related inflows. If those entities that participate in the Working Group (refer to Order for enrollees list), can demonstrate that compliance with the numeric selenium effluent limitations identified in the Order is infeasible, the groundwater-related discharge is allowed provided that the Working Group implements the Work Plan in a timely manner and that the discharger fulfills its financial and participatory requirements established by the Group. For dischargers who are not participating in the Working Group and cannot comply with the numeric effluent limitations, the discharger must either not proceed with the planned discharge or must identify and participate in a program that assures that selenium discharges in excess of those allowed by the Order are offset on at least a one-to-one basis.

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To obtain coverage under either of these permits, the general guidelines below should be followed:

Existing Dischargers

1. Submit an updated Notice of Intent (NOI) to continue discharging; and

2. A copy of the current Monitoring and Reporting Program along with any proposed treatment modifications.

Additionally, Order No. R8-2007-0041 should be reviewed by all parties as there are different and/or additional stipulations that need to be met based on enrollment status in the Nitrogen and Selenium Management Program (NSMP).

New Dischargers
At least 45 days (180 days if applying under Order No. R8-2007-0041) before the start of a new discharge, the Discharger needs to submit an application for coverage and obtain a letter of authorization from the Executive Officer for the dewatering discharge. The application needs to include:

1. A Notice of Intent (NOI) to be covered under the Order.

2. A site characterization study that identifies the presence of contaminated groundwater onsite (constituents of concern listed with the Orders), its properties, and a threedimensional assessment of the extent of concentration of contaminants in the subsurface; which includes a description of the geologic and hydrologic factors that control the migration of the contaminants; and, if adjacent to a contaminated site, the Discharger has to evaluate the depth and flow rate of the extraction as well as the possibility of extracting the contaminated groundwater from the adjacent site.

3. A report including the following:
a. A list of constituents and the discharge concentration of each constituent from each source (See the Order for constituent of concern); and for coverage under Order No. R8-2007-0041 only, a chemical analysis of the untreated groundwater for organic pollutants using EPA method 8260B (See the Order for specific constituent testing and reporting requirements);
b. Estimated average and maximum daily flow rates in million gallons per day (mgd), the frequency and the expected start date and duration of the discharges; c. Proposed discharge location(s) and the latitude and longitude of each discharge point;
d. A description of the proposed treatment system (if applicable); e. The affected receiving water and a map showing the path from the point of initial discharge to the ultimate receiving water; and

4. Any other information deemed necessary by the Regional Board Executive Officer.

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It should be noted that coverage under Order No. R8-2007-0041 requires several extra steps and it is highly recommended to review those requirements within the Order. Some of those additional items are:

1. An evaluation of selenium and nitrogen concentrations and the feasibility of meeting the numeric effluent limitations specified in the Order. The conclusion of which has varying impacts on coverage as specified in the Order;

2. A fixed hardness value for sites polluted with metals needs to be submitted for approval by the Regional Executive Officer as outlined in the Order; and

3. A description of run-on, interception and diversion of runoff.

Additionally, Order No. R8-2007-0041 should be reviewed by all parties as there are different and/or additional stipulations that need to be met based on enrollment status in the NSMP.

6. Dewatering Permit Outside of San Diego Bay for San Diego Region (R9-2008- 0002 / CAG919002)
This permit, Order No. R9-2008-0002, applies to discharges of extracted groundwater to receiving waters or storm drains within the San Diego Regional Board jurisdiction (South of El Toro Road). To qualify for this permit, a laboratory analysis of the groundwater must show that the water quality is within the limits set by the permit. The permit requires sampling and analysis of dewatering discharges, and reporting to the Regional Board on a periodic basis.

7. Potable Water Discharges in Santa Ana Region (R8-2009-0003 / CAG998001) The permit identified in Section 2. 1 for de minimus discharges, Order No. 2009-0003, is also the permit that applies to discharges of potable water during construction. This may include discharges of hydrostatic test water for pipes or tanks.

8. Potable Water Discharges in San Diego Region (R9-2010-0003 / CAG679011) This permit, Order No. R9-2010-0003, regulates discharges of hydrostatic test water and/or potable water to storm drains or receiving waters in the San Diego Region, to all receiving waters except for San Diego Bay and its tributaries. Activities covered may include discharge from testing, repair and maintenance of pipelines, tanks and vessels dedicated to drinking water purveyance.

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Appendix C: Erosion Control Best Management
Practices Field Evaluation – Summary
Background
The County of Orange conducted a field evaluation of five erosion control BMPs to evaluate their effectiveness in the field. A full copy of the Erosion Control Best Management Practices Field Evaluation (Study) may be found on the OC Watersheds website (http: / / www.ocwatersheds.com / documents / OCErosionControl_FINALReportJan07II.pdf), and a brief summary of the Study is provided here. The Study included development of a study plan, selection of an appropriate test site with soils and slopes commonly found in Orange County, selection of erosion controls for evaluation, study implementation, monitoring and maintenance of the test plots.

BMPs Selected
Four erosion control BMPs were selected for the Study:
§ UltraTack- UltraTack is a low molecular weight polyacrylamide product.

UltraTack is a spray on binder or tackifier, and is nontoxic to plant and animal life. UltraTack must be applied 24 hours prior to a storm event, and must be reapplied as needed, but generally every three months at a minimum. § EarthGuard – EarthGuard is a high molecular weight polyacrylamide product.

Earth Guard is a spray on binder and is nontoxic to plant and animal life. It is effective immediately, even when applied during a rain event, and may provide erosion control for up to three months.
§ EarthGuard Fiber Matrix (recycled paper mulch and wood fiber mulch) – This BMP combines Earth Guard and fiber to form a matrix that provides erosion control for a full rainy season. The binder plus fiber harden after application to form a crust that protects soil from raindrop impact. Two types of EarthGuard fiber mulch were used; one consisting of 100% recycled paper mulch, and the other wood fiber mulch.
§ Landscaping Mulch – The wood mulch tested for this study was a typical landscaping mulch made of shredded wood mulch and bark. Wood mulch helps reduce soil erosion by protecting bare soil from rainfall impact, increasing infiltration and reducing runoff.

Test Plots
A total of fifteen test plots were used in the Study, three for each of the BMPs selected. Each BMP was tested on a slope of 2% (flat slope), 5% (mild slope) and 50%. Each test plot was approximately 25 feet by 100 feet, with flow in the long direction.

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Test Period
Each of the test plots was observed over the course of the 2004-2005 wet season. Observations of the performance of each type of control were made before and after forecast events, as well as once per month. The condition of each test plot and the location and mechanism of any failures were documented, along with evidence of erosion and unraveling of erosion control materials.

Findings
The 2004-2005 water year was one of the wettest on record, with the Study site receiving over twice the normal amount of precipitation for the area. The relative performance of the selected erosion controls was evaluated qualitatively using the results of the visual monitoring. BMPs were considered to have “failed” when rilling or similar evidence of erosion became visually apparent. In general, the hydro mulches outperformed the binders; whereas landscape mulch performed best on all slopes. The binders and hydro mulches did not hinder growth of volunteer vegetation. Although seed mix was not added to the controls, new vegetation was observed on all test plots except for the landscape mulch.

Recommendations
The Study provides erosion control recommendations based on the findings of the Study (see Table C-1). These recommendations are based on appropriate slope, application rate, duration of effectiveness, application methods, inspection requirements and costs BID DOCUMENT 9-3-2024
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Table C-1: Recommendations from the Erosion Control Best Management Practices Field Evaluation EC Control
Amount Rain / Duration1
Appropriate Site
Applications Flat Area Application Methods Inspection Requirements Costs (< 5%)
Slope Area
(> 5%)
PAM
(low weight)
1”;
1 storm
Not
recommended
Temporary, single storm
event; cohesive soils;
slope length<500 feet
Dissolve in water,
20 lbs. per 2000 gallons,
per acre
After each rain event $1.30 –
$5.50 / lb
(material
cost only)
PAM
(high weight)
< 2”;
2+storm
1”; 2+
storm
Temporary, two storm
events; cohesive soils;
slope length<500 feet
Dissolve in water,
20 lbs. per 2000 gallons,
per acre
After each rain event $1.30 –
$5.50 / lb
(material
cost only)
Wood
Hydro-mulch2
<12”;
1 season
<12”;
1 season
Steep slopes, steeper than
3:1; high erosion potential
slopes; slopes where
anchored mulch is
needed; disturbed areas
where plants slow to
develop; stockpiles; slopes
adjacent to ESAs
3,000 lb / acre to 4,000 lb /
acre based on the
manufacturer’s
recommendation,
12-24 hours to dry and
become effective
Prior to forecast rain, daily
during extended rain events,
after rain events, weekly
during the rainy season,
and at two-week intervals
during the non-rainy season
(nrs)
$6,000
per acre
Landscape
Mulch3
< 12”;
1 season
< 12”;
1 season
Flat areas, steep slopes,
cohesive soils
Distribute by hand or use
pneumatic methods,
2-3- inch depth (thickness)
per CASQA guidance
Prior to forecast rain, daily
during extended rain events,
after rain events, weekly
during the rainy season,
and at two-week intervals
during the nrs
$4,000
per acre
1 When used per manufacturer recommendations.
2 When used with a high-weight binder. Hydro mulch consisting only of paper fiber is not recommended. Wood hydro mulch may not contain more than 25% paper fiber.
3 Tested at about 5-inch depth (thickness).

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Table of Contents
1 Introduction and Overview ....................................................................................................... 1

1.1 Introduction ...................................................................................................................... 1

1.2 Overview .......................................................................................................................... 1 2 Regulatory Requirements.......................................................................................................... 2

2.1 State and Regional Permit Requirements......................................................................... 2

2.2 Local Agency Requirements............................................................................................ 5

2.2.1 Local Grading Code............................................................................................. 5

2.2.2 Local Water Quality Ordinance ........................................................................... 5 3 Best Management Practices (BMPs) ........................................................................................ 7

3.1 BMP Overview Diagram.................................................................................................. 7

3.2 Minimum Site BMP Requirements.................................................................................. 9

3.3 CASQA BMP Handbook ............................................................................................... 10

3.4 BMP Directory ............................................................................................................... 10

3.4.1 Erosion Control (EC)......................................................................................... 10

3.4.2 Sediment Control (SE)....................................................................................... 14

3.4.3 Wind Erosion Control (WE).............................................................................. 17

3.4.4 Tracking Control (TC)....................................................................................... 18

3.4.5 Non-Stormwater Management (NS).................................................................. 19

3.4.6 Waste Management and Materials Pollution Control (WM)............................. 20

3.4.7 Inspection and Maintenance Frequency Summary............................................ 25 4 References............................................................................................................................... 26 5 Glossary .................................................................................................................................. 27 Appendix A: Permit Determination Flowcharts ........................................................................... 31 Appendix B: Permit Descriptions................................................................................................. 34 Appendix C: Erosion Control Best Management Practices Field Evaluation – Summary........... 38 Figures
Figure 1: Map of Boundary between Santa Ana Regional Board (Yellow) and San Diego Regional Board (Blue).................................................................................................. 3 Figure 2: Typical Construction Site BMPs (Graphic provided by the City of San Clemente) .... 8 BID DOCUMENT 9-3-2024
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Tables
Table 1: Summary of State and Regional Permits that May Affect Construction Projects in Orange County.............................................................................................................. 4 Table 2: Allowed and Prohibited Discharges.............................................................................. 6 Table 3: Physical / Vegetative Stabilization BMPs.................................................................. 11 Table 4: Concentrated Flow Erosion Control BMPs................................................................ 13 Table 5: Perimeter / Linear Control BMPs............................................................................... 14 Table 6: Storm Drain Inlet Protection BMPs............................................................................ 15 Table 7: Sediment Capture BMPs............................................................................................. 16 Table 8: Street Cleaning BMPs................................................................................................. 17 Table 9: Wind Erosion Control BMPs...................................................................................... 17 Table 10: Tracking Control BMPs.............................................................................................. 18 Table 11: Non-Stormwater Management BMPs......................................................................... 19 Table 12: Materials Pollution Management BMPs..................................................................... 21 Table 13: Waste Management BMPs.......................................................................................... 22 BID DOCUMENT 9-3-2024
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1 Introduction and Overview

1.1 Introduction
This Construction Runoff Guidance Manual (Manual) is intended to enable applicants for building or grading permits to understand and comply with the regulatory requirements for creek, river, stream and coastal water protection during the construction phase of new development and significant redevelopment projects. Project owners and developers should be able to use this Manual as a guide to understand which permits and ordinances apply to their construction project. Contractors should be able to use this Manual as a guide to the Best Management Practices (BMPs) typically needed to be implemented at a construction site to ensure compliance with the Construction General Permit (CGP) and local ordinances.

1.2 Overview
The goal of this Manual is to provide useful, succinct information to enable contractors to control pollutant discharges from construction sites. Activities and materials used on a construction site may be a source of pollutants, including but not limited to sediment, concrete and grout; paints, lacquers, and primers; herbicides and pesticides; soaps and detergents; wood preservatives; equipment fuels, lubricants, coolants, and hydraulic fluids; and cleaning solvents. Water from construction sites can be a major transporter of these pollutants, which can leak from heavy equipment, be spilled, or can be eroded by rain from exposed soil or stockpiles. Once released, they can be transported into the receiving waters of the County of Orange (Orange County or “the County”), where they may enter aquatic food chains and cause fish toxicity problems, contribute to algal blooms, impair recreational uses, and degrade drinking water sources.

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2 Regulatory Requirements

2.1 State and Regional Permit Requirements
Construction activity in Orange County is subject to regulation by both the Santa Ana and the San Diego Regional Water Quality Control Boards (Regional Boards or RWQCBs). The Regional Boards are responsible for implementing the Clean Water Act and the California Porter-Cologne Act. The boundary between the two Regional Board jurisdictions approximately follows El Toro Road in Lake Forest, separating the Santa Ana Region (Regional Board 8 or RB8) (north of El Toro Road) from the San Diego Region (Regional Board 9 or RB9) (south of El Toro Road). While some of the permits listed in Table 1 are issued statewide by the State Water Resources Control Board (State Board or SWRCB) and implemented throughout the state by the Regional Boards, other permits, like dewatering or de minimus permits, are issued and implemented on a Region-by-Region basis. Additionally, the Regional Boards issue Municipal Separate Storm Sewer System (MS4) Permits to the County and cities, which include additional requirements for managing construction sites.

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Table 1 includes a list of all State or Regional permits related to runoff water quality that may apply to construction projects in Orange County. To determine which, if any, of these permits affect your construction project, go to Appendix A and follow the three flow charts. Appendix B includes a brief summary of each permit shown in Table 1. A list of web links for each permit is included in the Reference section at the end of this Manual.

Figure 1: Map of Boundary between Santa Ana Regional Board (Yellow) and San Diego Regional Board (Blue) BID DOCUMENT 9-3-2024
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Table 1: Summary of State and Regional Permits that May Affect Construction Projects in Orange County Order Number /
NPDES Number Permit Name Affected Area
CGP 2009-0009-DWQ/
CAS000002
National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities (Construction General Permit)
Statewide
MS4
R8-2009-0030/
CAS618030
Waste Discharge Requirements for the County of Orange, Orange County Flood Control District and The Incorporated Cities of Orange County within the Santa Ana Region (MS4 Permit for Santa Ana Region)
Santa Ana
Region within
Orange County
R9-2009-0002/
CAS0108740
Waste Discharge Requirements for Discharges of Runoff from the Municipal Separate Storm Sewer Systems (MS4s) Draining the Watershed of the County of Orange, The Incorporated Cities of Orange County, and The Orange County Flood Control District Within the San Diego Region (MS4 Permit for San Diego Region) San Diego
Region within
Orange County
Discharge To
Land 2003-0003-DWQ Statewide General Waste Discharge Requirements (WDRs) for Discharges to Land with a Low Threat to Water Quality (WDR for Discharge to Land) Statewide Groundwater
Dewatering
R8-2007-0041/
CAG918002
General Discharge Permit for Discharges to Surface Waters of Groundwater Resulting from Groundwater Dewatering Operations and/or Groundwater Cleanup Activities at Sites within the San Diego Creek / Newport Bay Watershed Polluted by Petroleum Hydrocarbons, Solvents, Metals and/or Salts (Dewatering Permit for Santa Ana Region) Santa Ana
Region within
Orange County
R9-2008-0002/
CAG919002
Discharges of Extracted Groundwater to Surface Waters Except for San Diego Bay (Dewatering Permit outside of San Diego Bay for San Diego Region) San Diego
Region within
Orange County
Potable Water
R8-2009-0003/
CAG998001
General Waste Discharge Requirements for Discharges to Surface Waters that Pose an Insignificant (De Minimus) Threat to Water Quality (De Minimus WDRs for Santa Ana Region)
Santa Ana
Region within
Orange County
R9-2010-0003/
CAG679011
General NPDES Waste Discharge Requirements for Discharges of Hydrostatic Test Water and Potable Water to Surface Waters and Storm Drains or Other Conveyance Systems within the San Diego Region (Potable Water WDRs for San Diego Region) San Diego
Region within
Orange County
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In 2009, the SWRCB adopted Order No., 2009-0009-DWQ, National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities, NPDES No. CAS000002 (Construction General Permit or CGP). The CGP requires that construction sites with one acre or greater of soil disturbance or less than one acre but part of a greater common plan of development apply for coverage for discharges under the CGP by submitting Permit Registration Documents (PRD) for coverage, developing a stormwater pollution prevention plan (SWPPP), implementing BMPs to address construction site pollutants and complying with the monitoring requirements of the CGP.

The County’s and cities’ construction site requirements are coordinated with, but separate from the CGP. The CGP applies regardless of whether a construction site discharges directly to receiving waters or to a municipal storm drain system. Inspections of construction sites by the County / cities (for MS4 permit compliance) or by Regional Board staff (for CGP compliance) are separate and carry different enforcement actions / mechanisms.

More details regarding the CGP and other State and Regional permits can be found in Appendix A.

2.2 Local Agency Requirements
Each city, as well as the County of Orange, has a Municipal Code that establishes requirements for erosion and sediment control on grading projects. All project owners must meet the requirements of the applicable code prior to, during, and after construction. Additionally, through the MS4 Permits listed in Table 1 and described in Appendix B, each city or the County is responsible for periodic inspections of construction sites within its boundaries. (All project owners must allow city or County inspectors onto the project site for these inspections.)

2.2.1 Local Grading Code
The Grading Code sets the rules and regulations for grading operations including operations preparatory to grading on private property. In addition to other requirements, the Grading Code requires that a project owner, developer or contractor prepare erosion control plans (ECPs), obtain a grading permit, and implement and maintain erosion and sediment control BMPs. Refer to the appropriate city or County website and/or Public Works Department for the full text of the municipal grading code.

2.2.2 Local Water Quality Ordinance
The County and cities in Orange County have adopted Water Quality Ordinances for the purpose of improving water quality and compliance with NPDES permit requirements and for the control of urban pollutants. The Water Quality Ordinances are part of their municipal codes and are, in effect, laws that contractors are required to comply with. Non stormwater discharges to the municipal storm drain system are prohibited unless covered by a discharge exception. Prohibited non-stormwater discharges include wastewater from concrete truck washing, paint equipment cleaning, spill cleanup, etc. (See Table 3). Please refer to the appropriate city or County website and/or Public Works Department for the full text of the municipal water quality ordinance.

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Table 2: Allowed and Prohibited Discharges
Allowed Prohibited (not allowed)
§ Discharges composed entirely of stormwater
§ Projects permitted under the CGP may be
authorized to discharge non-stormwater
discharges including dechlorinated potable water
sources such as:

A. fire hydrant flushing,
B. irrigation of vegetative erosion control
measures (only in Region 8),
C. pipe flushing and testing,
D. water to control dust, and
E. uncontaminated ground water from
dewatering.

Consult a construction stormwater professional
to review the specific conditions.
§ Discharges that are authorized by a De Minimus
or Dewatering permit.
§ Trash / debris / litter
§ Concrete waste
§ Sanitary waste
§ Fuel or oil (Dumping, Spills, or Leaks)
§ Non-stormwater discharges to the municipal
storm drain system or receiving water (unless
covered by an NPDES Permit, such as CGP
or De Minimus)
§ Projects in Region 9 permitted under the
CGP are not authorized to discharge nonstormwater discharges including dechlorinated potable water sources such as:

F. irrigation of vegetative erosion control
measures
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3 Best Management Practices (BMPs)
Best Management Practices (BMPs) collectively refer to a variety of pollution prevention controls implemented throughout the project site at various times of the project. BMPs discussed herein are specifically aimed to control pollution in stormwater runoff during the construction phase of the project. The major construction BMP categories can be broken down into · Erosion Control (EC)
· Sediment Control (SE)
· Wind Erosion Control (WE)
· Tracking Control (TC)
· Non-Stormwater Management (NS)
· Waste Management and Materials Pollution Control (WM) These BMPs will be discussed in detail throughout the remainder of this section. Permanent post-construction BMPs are not addressed in this document. Post construction BMP requirements are detailed in the Model Water Quality Management Plan (WQMP) as required by the MS4 Permits of either the Santa Ana Region or San Diego Region.

3.1 BMP Overview Diagram
The BMPs that are commonly used on construction sites are shown in Figure 2.

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Figure 2: Typical Construction Site BMPs (Graphic provided by the City of San Clemente) BID DOCUMENT 9-3-2024
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3.2 Minimum Site BMP Requirements
The following requirements are for deployment of selected construction BMPs and apply yearround (not just during the rainy season) to all projects.

A. Pollution prevention where appropriate.

B. Development and implementation of a site specific run-off management plan.

C. Minimization of areas that are cleared and graded to only the portion of the site that is necessary for construction.

D. Minimization of exposure time of disturbed soil areas.

E. Minimization of grading during the wet season and correlation of grading with seasonal dry weather periods to the extent feasible.

F. Limitation of grading to a maximum disturbed area as determined by the County / city before either temporary or permanent erosion controls are implemented to prevent stormwater pollution. The County / city has the option of temporarily increasing the size of disturbed soil areas by a set amount beyond the maximum, if the individual site is in compliance with applicable stormwater regulations and the site has adequate control practices implemented to prevent stormwater pollution.

G. Temporary stabilization and reseeding of disturbed soil areas as rapidly as feasible.

H. Non-stormwater management measures to prevent illicit discharges and control stormwater pollution sources.

I. Erosion Control BMPs shall be implemented.

J. Wind erosion control BMPs (dust control) shall be implemented.

K. Sediment control BMPs shall be implemented at all appropriate locations along the site perimeter, at all operational storm drain inlets and at all non-active slopes.

L. Tracking control BMPs to control off-site sediment tracking shall be implemented and maintained.

M. Waste management and materials pollution control BMPs shall be implemented to prevent the contamination of stormwater by construction wastes and materials.

N. Non-stormwater BMPs shall be implemented to reduce or prevent the contamination of stormwater from construction activities.

O. Weather tracking: projects shall monitor the National Weather Service (www.weather.gov) probability of precipitation. When a rain event is predicted (forecast predicts a greater than 50% probability of precipitation), the project must be inspected and BMPs must be maintained or deployed as needed to protect the project from discharging pollutants. (CGP projects only)
P. BMP failures must be repaired or replaced with an acceptable alternate as soon as it is safe to do so. Repairs or replacements must result in an adequate BMP, or additional BMPs should be installed to provide adequate protection.

BID DOCUMENT 9-3-2024
Orange County Stormwater Program
December 2012 10 Construction Runoff Guidance Manual
Q. Active exposed areas: Sufficient materials needed to install standby erosion and sediment control BMPs necessary to protect all active exposed areas from erosion and to reduce or prevent sediment discharges shall be stored on site. The total active exposed area shall not exceed that which can be adequately protected by deploying standby erosion control and sediment control BMPs prior to a predicted rain event.

R. Inactive exposed areas: All exposed areas not being actively worked in shall be protected from erosion with temporary or permanent BMPs (erosion and sediment control). The ability to deploy standby BMP materials is not sufficient for these areas; erosion and sediment control BMPs must actually be deployed.

S. Completed areas: Areas that have already been protected from erosion using permanent erosion control BMPs (physical or vegetation) are not considered “exposed”.

Deployment of permanent erosion control BMPs should commence as soon as practical on completed areas.

T. Preservation of natural hydrologic features where feasible.

U. Preservation of riparian buffers and corridors where feasible.

V. Evaluation and maintenance of all BMPs, until removed.

W. Retention, reduction, and proper management of all stormwater pollutant discharges on site to the Maximum Extent Practicable (MEP) standard.

3.3 CASQA BMP Handbook
The California Stormwater Quality Association (CASQA) has prepared a handbook providing details about all of the recommended BMPs. The current version of this handbook is the CASQA Best Management Practice Handbook, Construction, 2009 Edition. A membership to CASQA can be obtained at www.casqa.org. Access to the BMP Fact Sheets referenced in this section is included with the CASQA membership. The Handbook contains six major categories of BMP fact sheets with guidelines on how to select each BMP. The six categories include: Erosion Control (EC), Sediment Control (SE), Wind Erosion Control (WE), Tracking Control (TC), NonStormwater Management (NS), and Waste Management and Materials Pollution Control (WM).

These categories of BMPs and their applicability are discussed in the following sections.

3.4 BMP Directory
In order to meet the requirements of the Permits and Ordinances mentioned in Section 2, BMPs must be selected, installed, and maintained properly throughout the duration of construction projects. BMPs must be discussed with all project contractors, subcontractors, and any party involved, because education is the most important BMP.

3.4.1 Erosion Control (EC)
Erosion control BMPs focus on preventing soil from being eroded by stormwater and potentially discharged from the construction site. Erosion control is more effective than sediment control for reducing sediment discharge. However, a combination of both erosion control and sediment control is required to effectively reduce sediment discharge. This section highlights the most common erosion control BMPs for construction projects.

BID DOCUMENT 9-3-2024
Orange County Stormwater Program
December 2012 11 Construction Runoff Guidance Manual
Erosion prevention is to be used as the most important measure for keeping sediment on site during construction. Permanent revegetation or landscaping shall be done as early as feasible at a minimum.

Table 3: Physical / Vegetative Stabilization BMPs
Physical / Vegetative Stabilization:

Covering the soil with a protective layer that can help to hold soil in place and/or reduce the erosive impact of rain drops or runoff.

Type Description
Scheduling
Sequencing construction activities to reduce the amount of exposed soil during seasons of higher precipitation probability. All projects should consider scheduling activities to minimize the amount of disturbed area during seasons of higher precipitation probability.

Phasing can be used to maintain stabilized areas (vegetation or impervious cover) as much as possible during construction. Disturbed areas should be stabilized as soon as practical. Attempt to schedule grading outside of seasons of higher precipitation probability. Reference: CASQA EC-1, EC-2
Seeding
Applying seed to a surface with the intention of achieving vegetation which can effectively protect soils from erosion while reducing runoff by encouraging infiltration / transpiration.

Seeding is effective for temporary and permanent stabilization of slopes, stock piles, and other disturbed soils. Seeds can be combined with mulch and water then sprayed onto surfaces (also referred to as hydro seeding) for immediate erosion protection. Without combining or covering seeds with mulch seeds will be susceptible to erosion until vegetation has sufficiently established. Supplemental irrigation may be required to establish vegetation. Scarifying surfaces prior to seed application can increase its effectiveness. Reference: CASQA EC-4
Soil Binders
Spraying a liquid compound to disturbed soils to bind and stabilize the soil surface (forming a crust). This process reduces the potential for wind and water erosion.

Examples include: guar, psyllium, starch, gypsum, pitch and rosin emulsion, polymers, and acrylates. Soil binders are effective for temporary stabilization of slopes, stockpiles, and other disturbed areas. Soil binders need time to cure and should not be applied less than 24 hours before predicted precipitation. The specific soil binder selected depends on the type of soil. Soil binders must be non-toxic and environmentally benign. Soil binders will need to be reapplied as needed based on the specific soil binder and visual inspection. Soil binders are much less effective in areas that receive traffic. Reference:

CASQA EC-5
Mulching
Covering disturbed soils with a fibrous wood, straw, or similar material to protect the bare soil from rainfall impact erosion while reducing runoff by encouraging infiltration / evaporation. Mulching is effective for temporary stabilization of slopes, stock piles, and other disturbed soils. Mulch materials can be combined with water then sprayed onto surfaces (also referred to as hydraulic mulch) for increased wind erosion protection.

Typically, mulch must be reapplied every 6 to 12 months. Soil roughening prior to mulch application can increase its effectiveness. Reference: CASQA EC-3, EC-6, EC-8 Geotextiles
and Mats
Covering disturbed soils with a natural or synthetic blanket or mat. This process greatly reduces the potential for wind and water erosion. Some rolls and mats physically hold the soil in place. Example include: geotextiles, plastic covers, rolled erosion control blankets / mats, straw / mulch blanket, coconut fiber blanket, and plastic netting. Geotextiles and mats are effective for temporary stabilization of steep slopes with high erosion potential, stockpiles, and channels that will be vegetated. Geotextiles and mats are more expensive than other erosion control BMPs. Materials may need to be removed prior to final stabilization. Mats / blankets are most effective when in direct contact with the soil; do not roughen soil or leave significant rocks / roots. Mats / blankets typically require an anchoring mechanism to hold them in place. Mats / blankets should be laid parallel to the BID DOCUMENT 9-3-2024
Orange County Stormwater Program
December 2012 12 Construction Runoff Guidance Manual
Physical / Vegetative Stabilization:

Covering the soil with a protective layer that can help to hold soil in place and/or reduce the erosive impact of rain drops or runoff.

Type Description
direction of flow. Mats / blankets should allow water to flow on top of them and not below which would cause the soil to wash out. Reference: CASQA EC-7 NonVegetative
Stabilization
Covering disturbed soils with a non-vegetative material to protect the bare soil from rainfall impact erosion while reducing runoff by encouraging infiltration / evaporation.

Examples include: decomposed granite, gravel, and rock slope protection. Other nonvegetative stabilization is effective for temporary and permanent stabilization of areas with heavy vehicular or pedestrian traffic or areas where a vegetative cover is infeasible.

Other non-vegetative stabilization is intended to be used in combination with additional erosion control and sediment control BMPs. If used for permanent stabilization, periodic inspection and maintenance may be required. Material should be selected based on the slope and use of the area. Reference: CASQA EC-16 and Caltrans Standard Specifications May 2006 Section 72-2.

BID DOCUMENT 9-3-2024
Orange County Stormwater Program
December 2012 13 Construction Runoff Guidance Manual
Table 4: Concentrated Flow Erosion Control BMPs
Concentrated Flow Erosion Control:

Reducing concentrated flow velocity or protecting concentrated flow paths to prevent erosion.

Type Description
Dikes,
Swales, and
Slope Drains
Grading and compacting soil or installing pipe to control / divert / direct runoff. Dikes, swales, and slope drains can be combined to safely convey runoff down a slope, direct runoff to a stabilized channel, reduce potential for flooding, direct runoff to sediment traps / basins. Dikes, swales, and pipes that are used to direct runoff must be properly sized based on the specific application. Typically, slope drains require energy dissipation. Monitor swales and dikes for erosion or accumulation of sediment or debris.

Swale and dike slopes should be 2:1 or less. Use vegetation, geotextiles, or mats to stabilize swales. Temporary devices must be removed. Reference: CASQA EC-9, EC-11 Energy
Dissipation
Placing rock, riprap, or similar material to reduce erosion from concentrated, high velocity flows. Energy dissipation is effective at pipe outlets, channel linings, and transitions from stabilized to un-stabilized conveyances. Line the area with filter fabric prior to placing rock or riprap. Accumulated sediment may be difficult to remove from energy dissipation area. For pipe outfalls the size of the energy dissipation area will increase with flow rate and/or pipe size. Temporary devices must be removed.

Reference: CASQA EC-10, EC-12
Soil
Roughening
Mechanically roughening soil (track walking or imprinting) to prepare soil for additional BMPs or create small terraces to break up sheet flow. Soil roughening can be applied to slopes, stockpiles, basins, and other disturbed soil areas. Soil roughening is intended to be used in combination with additional erosion control and sediment control BMPs. A common implementation method is to drive heavy equipment with its treads parallel to the contours of the slope. For long slopes additional terracing may be required.

Reference: CASQA EC-15
BID DOCUMENT 9-3-2024
Orange County Stormwater Program
December 2012 14 Construction Runoff Guidance Manual

3.4.2 Sediment Control (SE)
Sediment control BMPs focus on preventing eroded soil from being discharged from the construction site. The demand placed on sediment control BMPs is dependent upon the effectiveness of the erosion control BMPs. More robust erosion controls will reduce the need for sediment controls and vice versa. However, a combination of both erosion control and sediment control is required to effectively reduce sediment discharge. This section highlights the most common sediment control BMPs for construction projects.

At a minimum, sediment controls are to be used as a supplement to erosion prevention for keeping sediment on-site during construction, and slope stabilization must be used on all active slopes during rain events regardless of the season and on all inactive slopes during the rainy season and during rain events in the dry season.

Table 5: Perimeter / Linear Control BMPs
Perimeter / Linear Controls:

Establishing linear BMPs to reduce the potential for sediment discharge across a slope, at the project’s perimeter, or to Environmentally Sensitive Areas (ESAs) Type Description
Linear
Sediment
Controls
Installing sediment control BMPs along contours to reduce runoff velocity, remove sediment, and discourage rill erosion. Examples include: fiber rolls, sand / gravel bags, and straw bales. Linear sediment controls are effective parallel to contours on the face of slopes and at the top and toe of slopes.

Linear sediment controls are typically implemented temporarily until slope is stabilized. Straw bales must be anchored and should not be used on the face of slopes. Fiber rolls must be trenched and staked during installation. For Risk Level / LUP Type 2 and 3 projects, the CGP specifies minimum uninterrupted sheet flow lengths for slopes to be 20 feet for slopes under 25%, 15 feet for slopes 25-50%, and 10 feet for slopes over 50%. Reference: CASQA SE-5, SE6, SE-8, SE-9, SE-14 Perimeter
Controls
Installing a barrier to prevent sediment discharges by controlling run-on and run-off around the perimeter of the construction site or limits of grading.

Examples include: silt fence, fiber rolls, sand / gravel bags, and straw bales.

Perimeter controls are effective when implemented around the perimeter of the construction site or limits of grading. Perimeter controls are not effective when used in a concentrated flow path. Silt fence and fiber rolls require proper installation which includes trenching and staking. Typically, perimeter controls should be installed prior to grading and remain functional until final stabilization is achieved. Maintenance of perimeter controls must be performed as needed.

Perimeter controls are a minimum BMP requirement of the CGP. Reference:

CASQA SE-1, SE-5, SE-6, SE-8, SE-14
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BREA
BREA

PROJECT
AREA
SHEET
OF

REVIEWED BY DATE

ENGINEERING

TRAFFIC ENGINEERING

MAINTENANCE - STREET

MAINTENANCE - WATER CITY OF BREA

PUBLIC WORKS DEPARTMENT

REVISIONS
REV. DATE BY DESCRIPTION APP'V'D
DATE
PREPARED UNDER THE SUPERVISION OF:

R.C.E. NO.: 86076 EXP. DATE: 9/30/2024

DAVID HYUN SONG
R.C.E. NO. 76613
Know what'sbelow.

Callbefore you dig.

R
6 PLANS PREPARED BY: APPROVED BY:

RYAN CHAPMAN, CITY ENGINEER DATE
118 West Lime Avenue
Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
California ● Arizona
Civil, Water, Wastewater, Drainage,
and Transportation Engineering
Construction Management ● Surveying

CITY REVIEW BLOCK

MAINTENANCE - PARKS
E

E I R D R F S
NE
GI
R G
ST
E

P O ES IONAL
EN
R
IA NR
IFO
OF CAL
ETATS

CI VI L
C 76613

DAVID HYUN SONG
AUGUST 22, 2024

VALENCIA RESERVOIR
10 M.G. STEEL WATER TANK REHABILITATION
FOR

CONSTRUCTION PLANS

CITY OF BREA

EMERGENCY PHONE NUMBERS
GENERAL NOTES:

1. ALL WORK IN THE CITY OF BREA SHALL CONFORM TO CITY OF BREA STANDARD PLANS, SPECIFICATIONS, AND THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (GREENBOOK), 2015 EDITION.

2. PROTECT ALL SURVEY MONUMENTS AND SURVEY CONTROL POINTS. CONTRACTOR SHALL CONTACT THE CITY, DELFINO R. CONSUNJI, P.E., AT (714) 990-7691, PRIOR TO START OF ANY WORK TO VERIFY THAT ALL VERTICAL AND HORIZONTAL CONTROL POINTS & MONUMENTS HAVE BEEN TIED OUT.

3. ALL EXISTING UTILITIES (ABOVE AND UNDERGROUND) SHALL BE PROTECTED IN PLACE, UNLESS OTHERWISE, SPECIFIED.

4. THE CONTRACTOR SHALL FAMILIARIZE HIMSELF WITH THE PLANS AND SPECIFICATIONS BEFORE PROCEEDING WITH CONSTRUCTION.

5. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO KEEP ADJACENT STREETS CLEAN AT ALL TIMES. TRUCKS AND EQUIPMENT USING THE STREET SHALL NOT TRACT DIRT DEBRIS THEREON.

6. FOR EXCAVATION 5 FEET IN DEPTH OR GREATER, THE CONTRACTOR SHALL PREPARE A TRENCH SHORING PLAN STAMPED BY A LICENSED CIVIL ENGINEER.

THE PLAN SHALL BE APPROVED BY THE CITY ENGINEER PRIOR TO COMMENCING CONSTRUCTION/EXCAVATION.

7. ALL PIPE IN OPEN TRENCH SHALL BE BEDDED AND BACKFILLED ACCORDING TO APPLICABLE DETAILS AND PROVISIONS OF THE SPECIFICATIONS. LOCATION OF EXISTING UTILITIES SHOWN ON THE DRAWINGS ARE BASED ON BEST DATA AVAILABLE FROM THE UTILITY AGENCIES, AND THE CITY OF BREA.

8. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO FIELD VERIFY ALL VERTICAL AND HORIZONTAL LOCATIONS FOR CONNECTION TO ALL EXISTING PIPES AND FOR CROSSINGS OF SEWERS, STORM DRAINS, GAS MAINS, WATER MAINS, ELECTRICAL CONDUITS, OIL LINES, TELEPHONE, CATV, ETC.

PRIVATE ENGINEER'S NOTICE TO CONTRACTOR

THE EXISTENCE AND LOCATION OF ANY UNDERGROUND UTILITY PIPES OR STRUCTURES SHOWN ON THESE PLANS ARE OBTAINED BY A SEARCH OF THE AVAILABLE RECORDS. TO THE BEST OF OUR KNOWLEDGE THERE ARE NO EXISTING UTILITIES EXCEPT AS SHOWN ON THESE PLANS. THE CONTRACTOR IS REQUIRED TO TAKE DUE PRECAUTIONARY MEASURES TO PROTECT THE UTILITY LINES SHOWN AND ANY OTHER LINES NOT OF RECORD OR NOT SHOWN ON THESE PLANS. THE CONTRACTOR SHALL BE RESPONSIBLE FOR NOTIFYING "UNDERGROUND SERVICE ALERT" AT DIAL 811 TWO WORKING DAYS PRIOR TO ANY EXCAVATION OR CONSTRUCTION.

CONTRACTOR AGREES THAT HE SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY; THAT THIS REQUIREMENT SHALL APPLY CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS; AND THAT THE CONTRACTOR SHALL DEFEND, INDEMNIFY, AND HOLD THE OWNER, AND THE ENGINEER HARMLESS FROM ANY AND ALL LIABILITY REAL OR

ALLEGED, IN CONNECTION WITH THE PERFORMANCE OF WORK ON THIS PROJECT, EXCEPTING FOR LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF THE OWNER OR THE ENGINEER.

1. ERODED SEDIMENTS AND OTHER POLLUTANTS MUST BE RETAINED ON SITE AND MAY NOT BE TRANSPORTED FROM THE SITE VIA SHEET FLOW, SWALES, AREA DRAINS, NATURAL DRAINAGE COURSES, OR WIND.

2. STOCKPILES OF EARTH AND OTHER CONSTRUCTION RELATED MATERIALS MUST BE PROTECTED FROM BEING TRANSPORTED FROM THE SITE BY THE FORCES OF WIND OR WATER.

3. FUELS, OILS, SOLVENTS, AND OTHER TOXIC MATERIALS MUST BE STORED IN ACCORDANCE WITH THEIR LISTING AND ARE NOT TO CONTAMINATE THE SOIL AND SURFACE WATERS. ALL APPROVED STORAGE CONTAINERS ARE TO BE PROTECTED FROM THE WEATHER. SPILLS MUST BE CLEANED UP IMMEDIATELY AND DISPOSED OF IN A PROPER MANNER. SPILLS MAY NOT BE WASHED INTO THE DRAINAGE SYSTEM.

4. EXCESS OR WASTE CONCRETE MAY NOT BE WASHED INTO THE PUBLIC WAY OR ANY OTHER DRAINAGE SYSTEM. PROVISIONS SHALL BE MADE TO RETAIN CONCRETE WASTES ON SITE UNTIL THEY CAN BE DISPOSED OF AS SOLID WASTE ( SEE BMP WM-8).

5. TRASH AND CONSTRUCTION RELATED SOLID WASTES MUST BE DEPOSITED INTO A COVERED RECEPTACLE TO PREVENT CONTAMINATION OF RAIN WATER AND DISPERSAL BY WIND.

6. SEDIMENTS AND OTHER MATERIALS MAY NOT BE TRACKED FROM THE SITE BY VEHICLE TRAFFIC. THE CONSTRUCTION ENTRANCE ROADWAYS MUST BE STABILIZED SO AS TO INHIBIT SEDIMENTS FROM BEING DEPOSITED INTO THE PUBLIC WAY. ACCIDENTAL DEPOSITIONS MUST BE SWEPT UP IMMEDIATELY AND MAY NOT BE WASHED DOWN BY RAIN OR OTHER MEANS (SEE BMP TC-1).

7. ANY SLOPES WITH DISTURBED SOILS OR DENUDED OF VEGETATION MUST BE STABILIZED SO AS TO INHIBIT EROSION BY WIND AND WATER (PER NOTE 5).

8. THE FOLLOWING BMP'S AS OUTLINED IN, BUT NOT LIMITED TO, THE CALIFORNIA STORM WATER BEST MANAGEMENT PRACTICE HANDBOOK, CALIFORNIA STORM WATER QUALITY TASK FORCE, SACRAMENTO CALIFORNIA 2009, OR THE LATEST REVISED EDITION, MAY APPLY DURING CONSTRUCTION (ADDITIONAL MEASURES MAY BE REQUIRED IF DEEMED APPROPRIATE BY INSPECTOR):

NPDES NOTES:

IN THE

CITY OF BREA, CALIFORNIA

PUBLIC WORKS STANDARD DRAWINGS

UTILITY COMPANY
STD. PLAN NO. DESCRIPTION:
301-0 GENERAL NOTES FOR WATER SYSTEM

WATER SYSTEMS
309-0 VALVE BOX ASSEMBLY
312-0 THRUST BLOCK AND RESTRAINT
1 TITLE SHEET

SHEET INDEX
SHEET
NO. SHEET TITLE
1 TITLE SHEET
2 GENERAL NOTES, ABBREVIATIONS, AND LEGEND
3 RESERVOIR SITE LAYOUT PLANS SHEET
4 INLET-OUTLET PIPING LAYOUT PLAN AND DETAILS SHEET
5 DETAILS AND SECTIONS SHEET
6 DETAILS AND SECTIONS SHEET
SOUTHERN CA. GAS........................................

SOUTHERN CA. EDISON..................................

AT&T...................................................................

SPECTRUM........................................................

FRONTIER..........................................................

CITY OF BREA WATER MAINTENANCE..........

MATRIX OIL CO.................................................

BRIDGE ENERGY..............................................

ADALBERTO RODRIGUEZ - (714) 634-5069
GILBERT ACEVES - (909) 548-7249
CARMEN CHAI- (714) 390-5680
DAVID SCHARRER - (626) 639-1622
MICHAEL MADRID - (714) 375-6720
(714) 990-7687
JESSICA PAQUETTE - (805) 798-3592
RUSS QUINLIVEN - (714) 257-1611
BREA OLINDA UNIFIED SCHOOL DISTRICT. (714) 990-7800
REPUBLIC SERVICES BREA DISPOSAL......... (714) 238-2444 BREA POLICE.................................................... (714) 990-7625 BREA PUBLIC WORKS DEPARTMENT............ (714) 990-7691 SHELL OIL CO................................................... DREW DEAN - (213) 948-5748 TORRANCE LOGISTICS.................................... SUZY HUSNER - (310) 212-4468 CRIMSON PIPELINE.......................................... DAN COBURN - (562) 285-4156

LOCATION MAP
NOT TO SCALE KRAEMER BLVD.

VALENCIA RESERVOIR
10 M.G. STEEL WATER TANK

REHABILITATION
PROJECT NO. 7473

VICINITY MAP

NOT TO SCALE

ORANGE FREEWAY
VALENCIA AVE.

LAMBERT RD.

VALENCIA AVE.

VALENCIA AVE.

E. BIRCH ST.

CARBON CANYON RD.

N. BREA BLVD.

COLLEGE BLVD. N. STATE
SANTA FE RD..

ROSE DR.

E. IMPERIAL HWY.

N. STATE
COLLEGE BLVD.

W. IMPERIAL HWY.

PROJECT

LOCATION
L.A. COUNTY BOUNDARY

ORANGE COUNTY BOUNDARY

9. DISCHARGES OF MATERIAL OTHER THAN STORM WATER ARE ALLOWED ONLY WHEN NECESSARY FOR PERFORMANCE AND COMPLETION OF CONSTRUCTION PRACTICES AND WHERE THEY DO NOT CAUSE OR CONTRIBUTE TO A VIOLATION OF ANY WATER QUALITY STANDARD; CAUSE OR THREATEN TO CAUSE POLLUTION, CONTAMINATION OR NUISANCE; OR CONTAIN A HAZARDOUS SUBSTANCE IN A QUANTITY REPORTABLE UNDER FEDERAL REGULATIONS 40 CFR, PARTS 117 AND 302.

10. POTENTIAL POLLUTANTS INCLUDE, BUT ARE NOT LIMITED TO: SOLID OR LIQUID CHEMICAL SPILLS; WASTES FROM PAINTS, STAINS, SEALANTS, GLUES, LIMES, PESTICIDES, HERBICIDES, WOOD PRESERVATIVES AND SOLVENTS; ASBESTOS FIBERS, PLANT FLAKES OR STUCCO FRAGMENTS; FUELS, OILS, LUBRICANTS AND HYDRAULIC, RADIATOR OR BATTER FLUIDS; FERTILIZERS, VEHICLE/EQUIPMENT WASH WATER AND CONCRETE WASH WATER; CONCRETE, DETERGENT OR FLOAT ABLE WASTES; WASTES FROM ANY ENGINE/EQUIPMENT STEAM CLEANING OR CHEMICAL DEGREASING; AND SUPER CHLORINATED POTABLE WATER LINE FLUSHINGS.

11. DURING CONSTRUCTION, DISPOSAL OF SUCH MATERIALS SHOULD OCCUR IN A SPECIFIED AND CONTROLLER TEMPORARY AREA ON-SITE, PHYSICALLY SEPARATED FROM POTENTIAL STORM WATER RUN-OFF, WITH ULTIMATE DISPOSAL IN ACCORDANCE WITH LOCAL, STATE AND FEDERAL REQUIREMENTS.

BID DOCUMENT 9-3-2024
SHEET
OF

REVIEWED BY DATE

ENGINEERING

TRAFFIC ENGINEERING

MAINTENANCE - STREET

MAINTENANCE - WATER CITY OF BREA

PUBLIC WORKS DEPARTMENT

REVISIONS
REV. DATE BY DESCRIPTION APP'V'D
DATE
PREPARED UNDER THE SUPERVISION OF:

R.C.E. NO.: 86076 EXP. DATE: 9/30/2024

DAVID HYUN SONG
R.C.E. NO. 76613
Know what'sbelow.

Callbefore you dig.

R
6 CITY OF BREA
PLANS PREPARED BY: APPROVED BY:

RYAN CHAPMAN, CITY ENGINEER DATE
118 West Lime Avenue
Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
California ● Arizona
Civil, Water, Wastewater, Drainage,
and Transportation Engineering
Construction Management ● Surveying