Agenda packet — Brea City Council, January 21, 2025 (part 2 of 5)

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAINED: COUNCILMEMBERS:

DATED: ______________________________

_____________________________________
Lillian Harris-Neal, City Clerk
RESO NO. 2025-
January 21, 2025
RESOLUTION NO. 2025-_______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BREA 1) AMENDING

THE EXISTING CLASSIFICATION PLAN, AS AMENDED, AS ADOPTED FOR CITY

EMPLOYEES, TO INCLUDE THE CLASSIFICATION SPECIFICATIONS AND

SALARY RANGE FOR THE POSITIONS OF DEPUTY DIRECTOR OF COMMUNITY

DEVELOPMENT, DEPUTY DIRECTOR OF PUBLIC WORKS, PUBLIC WORKS MANAGER AND PUBLIC WORKS UTILITIES MANAGER; 2) ASSIGNING THE

CLASSIFICATIONS TO THE BREA MANAGEMENT ASSOCIATION FOR

PURPOSES OF REPRESENTATION INCLUDING THE EXISTING BUILDING OFFICIAL CLASSIFICATION; AND 3) AMENDING THE POSITION ALLOCATION

LIST TO ADD THE POSITIONS WITHIN THE COMMUNITY DEVELOPMENT AND PUBLIC WORKS DEPARTMENTS.

A. Recitals.
(i) Section 2.08 of the Brea Municipal Code provides that the City Council shall prepare, revise and maintain a position classification plan covering all positions within the classified services, including employment standards and qualifications for each classification.
(ii) The Brea Municipal Code provides that the City Council shall approve a plan of compensation directly correlated to the position classification plan and a rate or range of pay for each classification.
(iii) It is necessary, from time to time, to review and adjust the classification and compensation plan to reflect the changing organizational responsibilities of the City and to insure the efficient economical operation of the various City departments.
(iv) In order to most effectively implement and monitor the position classification plan, it is necessary, from time to time, to amend the Position Allocation List which specifies the actual number and distribution of authorized positions within the City.

RESO NO. 2025-
January 21, 2025
B. Resolution.

NOW THEREFORE, it is found, determined and resolved by the City Council of the City of Brea to:
(i) Amend the City’s existing classification plan to include the full-time classification specifications for Deputy Director of Community Development, Deputy Director of Public Works, Public Works Manager and Public Works Utilities Manager as attached hereto as Exhibit A and incorporated herein by reference. (ii) Adopt the salary range for Deputy Director of Community Development, Deputy Director of Public Works, Public Works Manager and Public Works Utilities Manager as attached hereto as Exhibit B and incorporated herein by reference. (iii) Assign the positions of Building Official, Deputy Director of Community Development, Deputy Director of Public Works, Public Works Manager and Public Works Utilities Manager to the Brea Management Association for purposes of employee representation.
(iv) Amend the Position Allocation List for FY 2024/25 to add one Deputy Director of Development position to the Community Development Department, add one Deputy Director of Public Works, one Public Works Manager and one Public Works Utilities Manager position to the Public Works Department.

RESO NO. 2025-
January 21, 2025
APPROVED and ADOPTED THIS 21st day of January 2025.
______________________________
Blair Stewart, Mayor
ATTEST: __________________________
Lillian Harris-Neal, City Clerk
I, Lillian Harris-Neal, City Clerk of the City of Brea, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council of the City of Brea, held on the 21st of January 2025, and was adopted by the following votes:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAINED: COUNCILMEMBERS:

DATED: ______________________________

_____________________________________
Lillian Harris-Neal, City Clerk

EXHIBIT A
Job Descriptions by Association
APEA
Payroll Supervisor
Principal Accountant
Principal Human Resources Analyst
Principal Management Analyst
Principal Planner
Public Works Utilities Supervisor
Utility Billing Supervisor
BCEA
Management Assistant
Payroll Technician
BFMA
Fire Deputy Chief
Fire Division Chief
BMA
Deputy Director of Community Development
Deputy Director of Public Works
Public Works Manager
Public Works Utilities Manager
1 CITY OF BREA

PAYROLL SUPERVISOR

DEFINITION
To plan, organize, coordinate, monitor and carry out all aspects of the City's payroll administration and operations by performing advanced technical accounting work.

Oversee and process the City’s payroll, including reviewing and maintaining related records regarding salary and benefits. Analyze, develop and recommend improvements to payroll systems and procedures, supervise assigned staff and perform related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the advanced journey level in the Accounting Technician series. Position(s) in this classification are distinguished from the Senior Accounting Technician level by the greater extent of technical knowledge, complexity and breadth of duties performed, and supervision exercised.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Deputy Director of Administrative Services or the Financial Services Manager-Accounting and Auditing or designee.

Exercises direct supervision over professional, technical, and administrative support staff assigned to payroll.

Oversee a variety of duties in payroll such as: process bi-weekly paychecks, distribute employee paystubs, process retroactive payments, and verify pay rates and distribution changes.

Audit payroll records to ensure the accuracy of employee deductions, pay rates, leave accruals, employer contributions, and arrears payments.

Reconcile CalPERS invoices for retirement and medical coverage to payroll records for online payment processing.

Prepare necessary payroll journal entries at the completion of each pay run.

Post miscellaneous corrections as needed.

Exhibit A

CITY OF BREA
Payroll Supervisor (continued)
2 Provide various reports to Financial Services Manager- Finance as confirmation of transaction amounts for processing employee pay, deferred compensation, and contributions to a credit union.

Annually prepare, coordinate and timely file employee W2s along with related reports and update tax rates for State, Federal, and Medicare withholdings.

Implement employee association driven benefit and pay changes as directed in the Memorandum of Understanding (MOU) for each bargaining unit. This may include, but not limited to, annual changes in leave accruals rates, PERS contribution rates, and employee benefits.

Interpret federal and State laws related to payroll operations and assures City compliance.

Maintain knowledge of, train staff and assist management in interpreting and applying payroll-related federal and state laws and regulations including tax regulations, FLSA, FMLA, Section 125 benefits, CalPERS, Deferred Compensation programs and City policies, procedures, and regulations.

Monitor and supervise the Payroll Technician.

Communicate verbally and in writing with employees on payroll changes and/or issues, including assisting employees with payroll calculations, payroll banking issues, and employment and income verification requests in an efficient and timely manner.

Prepares payroll related correspondence and comprehensive reports for the Deputy Director of Administrative Services or Financial Services Manager – Accounting and Auditing.

Assists with the preparation of data for use in labor negotiations.

Assists the Deputy Director of Administrative Services or Financial Services Manager – Accounting and Auditing during the audit process by providing documents, reports, and other payroll related items upon request; implements procedural changes recommended by the auditors.

Work directly with accounting staff to provide the necessary reports to aid in identifying and correcting discrepancies.

Work closely with the Human Resources Division to ensure that payroll procedures are consistent with applicable personnel rules and Memorandum of Understanding provisions.

Develop and maintain a comprehensive payroll operating procedures manual.

Provides highly responsible and complex administrative support to management staff.

Perform related duties, as assigned.

Exhibit A

CITY OF BREA
Payroll Supervisor (continued)
3 QUALIFICATIONS
Knowledge of:

Principles and practices of financial record keeping.

Accounting principles, terminology, and applicable tax laws.

Modern office procedures and equipment, including computer-based accounting systems and personal computer spreadsheet and word processing programs.

Principles and practices of supervision, training, and performance evaluation.

Systems and procedures of the accounts payable, payroll, accounts receivable, and general ledger functions.

Ability to:

Plan, assign and supervise the work of others.

Understand and interpret principles, laws, and procedures involved in fiscal record keeping and accounting functions.

Prepare financial reports and maintain ledgers and journals.

Analyze data and draw sound conclusions.

Reconcile bank statements.

Communicate effectively, orally and in writing.

Establish and maintain effective working relationships with co-workers, supervisors, and the general public.

Plan and organize work to meet deadlines on a timely basis.

Perform job tasks and accommodate heavy workloads with minimal supervision.

Operate a ten-key calculator, and a computer terminal for data input, and report generation.

Follow oral and written instructions.

Exhibit A

CITY OF BREA
Payroll Supervisor (continued)
4 Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities and enable the individual to successfully perform the essential job functions of the position. A typical combination is:

Experience
Four (4) years of responsible experience in the maintenance of financial, fiscal, and related statistical records, including one (1) year of supervisory experience.

Education
Equivalent to an Associate of Arts degree supplemented by college-level courses in accounting or business financial practices.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to the following.

Ability to:

Frequently sit, stand, twist or turn, lightly grasp objects, reach and move about work area.

Input data into computer and calculator for prolonged periods of time. Hear and speak to the general public and co-workers on the telephone and in person.

Read account entries, memos, letters, correspondence and computer reports.

Exposure to:

Vibrations and pitch of computer, typewriter, calculator, adding machine and other office equipment.

Computer glare.

FLSA Status: Non-Exempt
Exhibit A
1 CITY OF BREA

PRINCIPAL ACCOUNTANT

DEFINITION
Under direction performs advanced and complex professional municipal accounting work in the establishing, supervising, coordinating and auditing of the accounting and financial transactions of the City for City Management and outside resources; ensures compliance with all applicable laws, rules, regulations, and governmental accounting standards; and performs other related duties, as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the highest level in the Accountant series. This level is distinguished from the Senior Accountant by difficulty, scope, and complexity of work performed and ability to exercise independent judgment and discretion in performing the assigned responsibilities and autonomy of with which an incumbent is expected to operate.

Assists in training and supervising others. Responsibilities may vary depending on the assigned area.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Deputy Director of Administrative Services or the Financial Services Manager.

Responsibilities include technical and functional supervision of the Senior Accountant and lower level Finance Division staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS - Essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)
Supervises, coordinates, and participates in all aspects of the City’s accounting activity and reporting, including capital, grants, internal service and enterprise funds, annual financial reports, general ledgers, etc.

Analyze and research complex financial transactions to provide proper accounting treatment in accordance with Generally Accepted Accounting Principles (GAAP).

Coordinate the fiscal year-end audit activities including preparation and review of the Annual Comprehensive Financial Report (ACFR).

Coordinates and assists with preparation of State Controller Reports, Street Reports, Continuing Disclosures and other reports as needed.

Assists with providing financial information and reports for other agencies such as Orange County City Manager’s Association (OCCMA), North Orange County Public Exhibit A

CITY OF BREA
Principal Accountant (continued)
2 Safety Collaborative, etc. as needed.

Coordinate and update information as needed in accordance with newly issued GASB guidelines.

Coordinate City-wide budget preparation and administration, including the estimation of anticipated revenues; collection, assimilation and analysis or departmental expenditure requests; preparation of fund balance projections; and other budget related functions as assigned.

Supervise the anticipation of debt service payments and estimate fund balances for various funds.

Prepare agenda reports and present the information to City Council or other groups as necessary.

Convert and provide ongoing maintenance of automated accounting systems.

Review and prepare year-end adjusting and closing entries.

Review and prepare journal entries and periodic reconciliations of general ledger, job ledger, subsidiary accounts, and bank statements.

Review, develop and prepare narrative and statistical reports pertaining to fiscal activities, policies and procedures; prepare special studies and reports as required.

Supervise and participate in auditing accounting systems and procedures to ensure proper internal control and compliance with policies; review and approve journal entries made by subordinates.

Supervise and participate in auditing City revenue sources when necessary.

Supervise, Review, coordinate and participate in the development of the annual Capital Improvement Program (CIP).

Analyze budget submittals from other departments, including preparing both numerical and narrative reports; participate in budget development for various departments and/or funds.

Participate in a wide array of fiscal activities including administration of bond issues and assessment districts, and participation in the City investment process.

Assist in developing, recommending and implementing departmental policies and procedures to ensure compliance with governmental accounting standards.

Review current legislation and changing governmental standards to update and recommend changes to City policies and procedures.

Supervise and train technical and clerical staff as assigned, assign and prioritize work Exhibit A

CITY OF BREA
Principal Accountant (continued)
3 activities, recommend methods and procedures, assess performance and make salary recommendations.

Respond effectively to public inquiries and complaints; handle difficult customer relations situations; respond to or refer complaints to appropriate staff and take or recommend action to ensure resolution of complaints.

Interface with and serve as finance representative at interdepartmental and professional meetings.

QUALIFICATIONS
Knowledge of:

Principles and practices of accounting (including working knowledge of all pertinent Governmental Accounting Standards Board requirements), budgeting, auditing, financial reporting and administration as practiced in municipal organizations.

Applicable federal, state, and city laws, regulations, and policies related to assigned work.

Automated financial reporting systems, spreadsheets, and computer applications.

Posting, ledger and journal activity, reconciliation, double-entry bookkeeping, math and financial records.

Methods and techniques of research, statistical analysis and report presentation.

Principles of supervision, training and evaluation.

Ability to:

Perform complex accounting activities with minimal supervision.

Make arithmetic calculations rapidly and accurately.

Prepare complex financial reports.

Audit and analyze accounting systems and procedures to determine compliance with applicable laws, regulations and policies.

Coordinate, analyze and reconcile complex financial data and transactions.

Develop and implement efficient accounting procedures.

Communicate clearly and concisely both orally and in writing.

Exhibit A

CITY OF BREA
Principal Accountant (continued)
4 Supervise, train and evaluate professional and/or clerical staff.

Establish and maintain cooperative working relationships with employees, outside agencies, external auditors and the public.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.

Work well under pressure to meet deadlines.

Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position. A typical combination is:

Experience
Five (5) years of progressively responsible accounting experience including two (2) years at the advanced journey level equivalent to the City of Brea’s of Senior Accountant in a municipal environment and three (3) years of supervisory experience.

Education
Equivalent to a Bachelor’s degree in accounting or business financial practices.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, stand, twist or turn, lightly grasp objects, reach and move about work area.

Input data into computer and calculator for prolonged periods of time.

Hear and speak to the general public and co-workers on the telephone and in person.

Read account entries, memos, letters, correspondence, and computer reports.

Exhibit A

CITY OF BREA
Principal Accountant (continued)
5 Exposure to:

Vibrations and pitch of computer, calculator, adding machine and other office equipment.

Computer glare.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PRINCIPAL HUMAN RESOURCES ANALYST

DEFINITION
To oversee and coordinate the administration of the City's human resources programs and activities with the Human Resources Division, including the areas of employee and labor relations, employee benefits, recruitment and selection, compensation and classification, and risk management; provide highly responsible and complex administrative support to the Human Resources Manager; and related duties, as assigned.

DISTINGUISHING CHARACTERISTICS
This is the highest level class in the Human Resources Analyst series. Positions are normally filled by advancement from the lower class of Senior Human Resources Analyst, or when filled from the outside, require prior advanced professional human resources and risk management work experience. Work in this class is distinguished from that of a Senior Human Resources Analyst in the difficulty, scope, and complexity of work performed and ability to exercise independent judgment and discretion in matters related to Human Resources programs and activities and autonomy with which an incumbent is expected to operate.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Human Resources Manager.

Exercises direct supervision over subordinate professional Human Resources and technical staff as assigned.

Perform all aspects of research and strategizing necessary to prepare for employee association labor negotiation sessions, participating as a member of the management negotiation team, offering with tact and sensitivity proposals and suggested alternative options.

Prepare staff reports, memorandums of understanding (MOU), resolutions, and salary schedules for City Council approval.

Perform ongoing labor relations duties by maintaining positive working relationships with employee associations and individual employees.

Analyze the City’s labor market “competition” in relation to salary and benefits packages and Exhibit A

CITY OF BREA
Principal Human Resources Analyst (continued)
2 recommend strategies designed to attract and retain quality employees.

Perform the classification and compensation research and analysis for the most complex and sensitive positions and maintain accurate job descriptions for all classifications.

Review employment recruitment requests from the various departments, assign priorities, plan and direct the recruitment process.

Coordinate and oversee the most complex and sensitive recruitments and internal promotions.

Provide various City department executive directors, managers, and supervisors with advice and guidance regarding interpretations of memorandums of understanding, personnel rules and regulations, state and federal laws, recruitment and promotion strategies, safety personnel psychological assessments, organizational and staffing options, disciplinary issues, and other issues where assistance is required.

Oversee the City’s equal employment opportunity efforts including preparing the City’s Equal Employment Opportunity Plan, preparation of the City’s Equal Employment Opportunity Commission EEO-4 Reports, and any other information requested by State or Federal Agencies.

Respond to complaints of discrimination filed with the Federal Equal Employment Opportunity Commission and/or State Department of Fair Employment and Housing, and worker’s compensation claims, participating in mediations, arbitrations, and/or other processes required to attain settlement.

Provide supervision, technical assistance, and direction to Human Resources staff.

Approve expenditure requests and reports for various departmental staff members.

Assist public and City employees with questions regarding the City’s recruitment process and general requests for information.

Research fiscal ramifications associated with various CalPERS retirement plans and other contract options and prepare contract amendments for City Council action.

Perform employee disciplinary investigations, interviewing witnesses, gathering evidence, and preparing reports on the facts of the case and making recommendations for appropriate actions.

Conduct new employee orientations.

Stay abreast of changes and developments in the field of personnel.

Attend meetings, workshops, and conferences related to the personnel field; may represent the Personnel Director at meetings with citizens, Council members, staff and Exhibit A

CITY OF BREA
Principal Human Resources Analyst (continued)
3 representatives of other public or private agencies, serving as Acting Personnel Director, as required.

Coordinate the department’s budget process, review and make recommendations regarding the Administrative Division’s budget allocations and priorities.

Assist in the design and implementation of City-wide employee education, development, and training programs.

QUALIFICATIONS
Knowledge of:

Personnel policies and procedures.

Modern office practices, procedures and methods.

Labor negotiation techniques and strategies.

Principles and practices of public personnel administration, including methods and techniques used in recruitment and selection, classification, salary administration, training and development.

Principles and practices of supervision.

Applicable Federal, State and local laws, regulations, ordinances, and policies.

Statistical and research methods and their application to personnel work.

Interviewing techniques and methods.

Investigation techniques.

Budgeting principles, practices, and methods.

Research and report writing practices.

Ability to:

Independently plan, coordinate, organize workload, and maintain work effectiveness to meet deadlines with frequent changes of activity and priority of assignments.

Be sensitive to political realities and agendas while formulating and presenting persuasive arguments using tact and diplomacy and seeking areas of mutual agreement while understanding and being sympathetic to conflicting points of view.

Perform public and private sector labor market analysis.

Exhibit A

CITY OF BREA
Principal Human Resources Analyst (continued)
4 Perform complex research, tasks and analysis, being creative in seeking solutions to complex problems.

Interpret laws, regulations, and policies and be able to apply them and logically explain them to others.

Prepare comprehensive reports.

Establish and maintain effective working relationships with elected and non-elected City officials, co-workers, employee association representatives, attorneys, consultants, and the general public.

Train, supervise, and evaluate subordinate personnel staff.

Communicate effectively, orally, and in writing.

Experience and Education:

Experience
Five (5) years of broad and progressively responsible experience in human resources/risk management administration, including three years at the advanced journey level, equivalent to the City of Brea’s of Senior Human Resources Analyst in a municipal environment and three (3) years of supervisory experience.

Education
Equivalent to a bachelor's degree from an accredited college or university with major study in public, human resources, or business administration or a related field. Master’s degree preferred.

Licenses and Certificates:

Possession of a valid driver's license issued from the California Department of Motor Vehicles.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Exhibit A

CITY OF BREA
Principal Human Resources Analyst (continued)
5 Ability to:

In an office setting, frequently sit, stand, reach, lean, twist, turn, grasp; lift, carry, push and/or pull light to moderate amounts of weight; bend and kneel; sit for prolonged periods of time.

Input data into computer, using a computer keyboard and 10-key for prolonged periods of time.

Hear and speak to the general public and City staff on the telephone and in person.

Read reports, contracts, correspondence, memorandums, and other records.

Exposure to:

Vibrations and pitch of computer, typewriter, and other office equipment.

Computer glare.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PRINCIPAL MANAGEMENT ANALYST

DEFINITION
To direct and supervise a variety of complex administrative and budgetary projects having interdepartmental applications; to provide analytical and professional-level support to the Department Director or City Manager on more complex, and sensitive special projects and in support of major management functions and programs within the City.

DISTINGUISING CHARACTERISTICS
This is the highest-level classification in the Management Analyst series under general direction of a department director performing a variety of administrative and analytical assignments on behalf of the director or City Manager. This classification is distinguished from the Senior Management Analyst by its more complex and significant analyses, preparation of comprehensive reports, and independently manage and develop significant and more difficult sensitive projects.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the department director or City Manager.

Exercises direct supervision over subordinate administrative professional, technical, and clerical staff as assigned.

Develop and monitor the status and impacts of federal, state and local legislation, regulations and codes; prepare legislative correspondence, position papers and reports.

Direct, organize and coordinate budgetary and staffing reviews, costing analyses, and submittals; administer the budget for particular accounts and programs.

Identify and develop benefit assumptions, show budgetary recommendations, and represent the department or City in budgetary planning meetings and presentations.

Oversee and monitor accounting transfers, prepare budgetary amendments, and make adjustments as authorized.

Exhibit A

CITY OF BREA
Principal Management Analyst (continued)
2 Participate and represent the department as a member of various committees and makes presentations at meetings involving interdepartmental committees, commissions, civic and community groups, and the City Council.

Prepare and present staff and agenda reports and other necessary correspondence related to assigned activities and services.

Conduct complex independent research projects and prepare policy recommendations related to a variety of special administrative assignments and special projects.

Prepare or direct the preparation of grant proposals, administer contracts, and prepare reports.

Prepare clear, concise and comprehensive letters, correspondence, studies and other written material.

Recommend the selection of staff; provide or coordinate staff training; assist in training assigned staff; evaluate assigned staff; work with employees to correct deficiencies.

Provide technical direction to staff that may be involved in the completion of various analyses.

Establish and maintain effective working relationships with City officials, department managers, staff and external stakeholders.

Perform other related duties as required

QUALIFICATIONS
Knowledge of:

Federal, state and local laws, regulations, ordinances, and legislative practices, including the potential impacts of pending legislation and statutes affecting the areas of responsibility of this position.

Budgeting principles and cost accounting standards, practices and methods.

Principles and practices of contract and grant administration.

Project management practices and techniques.

Management policy issues, administrative practices and interdepartmental operations.

Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.

Exhibit A

CITY OF BREA
Principal Management Analyst (continued)
3 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software systems needs and requirements relevant to work performed.

Public presentation methods and techniques.

Research and report writing practices.

Ability to:

Proficiently use a computer (spreadsheet, database and email).

Conduct a broad variety of complex administrative, budgetary and legislative analyses and prepare comprehensive and accurate reports.

Direct, organize and prioritize projects and tasks in order to meet program and department deadlines.

Provide supervision and technical direction to other employees as assigned.

Make clear and persuasive presentations.

Analyze and solve problems.

Interpret, summarize and present technical information and data in an effective manner.

Communicate effectively, either orally or in writing, with staff, City management, contractors, consultants, vendors, public officials, private representatives, community groups, and the general public.

Experience and Education:

Experience
Five (5) or more years of progressively responsible experience in management, budgetary, and administrative analyses and the management of City-wide studies and projects comparable to those of a Senior Management Analyst at the City of Brea, including three (3) years of supervisory experience.

Exhibit A

CITY OF BREA
Principal Management Analyst (continued)
4 Education
Equivalent to a Bachelor’s degree in Public Administration, Public Finance or a related field, and additional certification or training that may be related to the position assignment.

Licenses and Certificates
Possession of a valid California driver's license issued by the California Department of Motor Vehicles.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, bend, stoop, reach, turn and twist while operating computer or office equipment or to access files and reports within work areas.

Read, analyze and interpret laws, specifications and requirements.

Communicate with City staff, management representatives, governmental and business representatives, consultants, vendors, consultants, contractors, community groups, and the general public.

Exposure to:

Vibration and pitch of computer and office equipment, including computer monitor and video screen glare.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PRINCIPAL PLANNER

DEFINITION
Under general direction, coordinates, plans, organizes and supervises staff responsible for current and advance professional planning duties and performs expert-level professional planning work including managing complex, specialized planning and development projects, and other special programs. This position may provide assistance in coordinating, planning, and/or organizing the work of staff responsible for economic development and code enforcement programs.

DISTINGUISHING CHARACTERISTICS
The Principal Planner position is the supervisory level classification in the professional planning series. This level is distinguished from the Senior Planner by difficulty, scope, and ability to exercise independent judgment and discretion in performing the assigned responsibilities and autonomy of which an incumbent is expected to operate. This position has a higher level of supervisory responsibility and performs more difficult and advanced planning assignments. This classification is distinguished from the City Planner classification in that the latter performs the most complex and sensitive planning assignments and has responsibility for the City’s Planning Division. The Principal Planner classification may act as the City Planner in their absence.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the City Planner.

Responsibilities include technical and functional supervision of lower level staff as assigned.

EXAMPLES OF ESSENTIAL FUNCTIONS- Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)
Provide direct supervision to professional, technical, and clerical staff in assigned functional areas; instructs staff in work procedures and reviews and evaluates work performed.

Participate in the development and implementation of division goals, objectives, policies and priorities.

Plan, coordinate, review and participate in complex data collection, analysis, plan formulation, code interpretation, and implementation of a wide variety of planning, zoning, and development programs.

Exhibit A

CITY OF BREA
Principal Planner (continued)
2 Monitor, applies and ensures compliance with federal, state and local laws, ordinances, regulations, and policies related to municipal planning and land development.

Conduct complex and independent research projects and analyses; performs planning and zoning studies for developments; confers with developers, building designers, contractors, architects and the general public on planning and zoning matters.

Supervise, coordinate, and participate in long range planning activities, including major General Plan updates and amendments; assists in economic policy, monitors effectiveness of the General Plan implementation, zoning, and design guidelines.

Analyze and develop recommendations on planning applications submitted for discretionary review, including development permits, use permits, variances, subdivision maps, and master plans.

Remain current in the planning principles, practices, and techniques.

Prepare, review and present staff reports, technical studies, and special projects to the Planning Commission, City Council and other public and professional meetings as assigned.

Participate in developing and administering division budget; participate in the forecast of additional funds needed for staffing, equipment, and supplies; assist in monitoring and tracking the approved division budget.

Review, retain, and administer contracts with consultants and contractors as assigned.

Regularly attends the Planning Commission meetings in support of the City Planner.

Acts on behalf of City Planner in their absence.

Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:

Methods and techniques of supervision, training, performance evaluation, and personnel management.

Principles and practices of budget development and administration.

Principles, practices, and techniques of project management.

Modern principles, practices, and techniques of current and advanced local government planning and development.

Applicable Federal, State, and local laws, codes, ordinances and regulations.

Exhibit A

CITY OF BREA
Principal Planner (continued)
3 Methods and techniques for making effective public presentations of complex information.

Research and report writing methods and techniques.

Ability to:

Plan, organize, assign, review and evaluate the work of staff.

Analyze and compile technical and statistical data; interpret, summarize and present technical information and data in an effective manner.

Respond to difficult and sensitive public inquiries.

Establish and maintain effective working relationships with the public and other City personnel.

Communicate effectively, either orally or in writing, with staff, contractors, consultants, vendors, public officials, community groups, and the general public.

Experience and Education
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position. A typical combination is:

Experience:

Five (5) years of progressively responsible experience in the field of urban and environmental planning, including both current and advance planning, of which must include a minimum two (2) years of experience that is comparable to those of a Senior Planner in the City of Brea or in another municipal environment.

In addition, a minimum one (1) year of supervisory experience required; two (2) years of supervisory experience is highly desirable.

Education:

Equivalent to a bachelor's degree from an accredited college or university with major course work in urban or regional planning, public administration, or business administration or a related field.

A Master’s degree in urban or regional planning, public administration, or business administration is desirable.

Exhibit A

CITY OF BREA
Principal Planner (continued)
4 Licenses and Certificates:

Possession of a valid Class C Driver's License issued from the California Department of Motor Vehicles.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, bend, stoop, reach, turn and twist while operating computer or office equipment or to access files and reports within work areas.

Hear and speak to City staff, City officials, representatives from community groups, contractors, and the general public on the telephone and in person.

Read and understand complex construction and engineering drawings, plans, specifications, reports, codes, documentation, contracts, correspondence, memoranda, and other records.

Potentially required to work extended hours including evenings and weekends. When work is performed outdoors, they may be exposure to the elements.

Exposure to:

Computer glare.

Vibrations and pitch of computer, calculator, adding machine, and other office equipment.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PUBLIC WORKS UTILITIES SUPERVISOR

DEFINITION
To plan, organize, manage and supervise, and review the work of Water Distribution Crew Leaders and Operators in the Water, Sewer and Storm Drain Divisions of the Public Works Department; to perform a variety of technical tasks relative to the division; to be responsible for the safety and training of subordinates, working within the guidelines of the City and the Department; comply with all State and County requirements; and perform related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Public Works Utilities Manager, Public Works Director or designee.

Exercises general and technical supervision over Public Works Crew Leaders, Water Distribution Crew Leaders, Maintenance Workers I/II and Water Distribution Operators I/II in assigned divisions.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS – Duties may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)
Plan, organize, assign, supervise, and review the work of Maintenance Workers, Water Distribution Crew Leader and Operators in the Water, Sewer and Storm Drain Divisions of the Public Works Department.

Assist with the preparation of the annual operating budget for the Public Works Department as relates to water distribution, sewers, and storm drain operations.

Assist with, and perform a variety of personnel actions including employee selections, promotions, performance evaluations, disciplinary actions, and dismissals.

Assign work daily for multiple workers or crews; check on work progress throughout the day.

Conduct required safety training and other operational training sessions to ensure all staff follows safety practices in work methods and procedures; enforces proper safety procedures while working in dangerous situations; ensures all assigned employees are Exhibit A

CITY OF BREA
Public Works Utilities Supervisor (continued)
2 educated and trained on rules, regulations, codes, safe work habits and potential hazards presented by their work environment.

Prepare various reports on operations and activities of division.

Purchase materials and supplies.

Oversee work of contractors.

Evaluate operations and activities of assigned division; recommend improvements and modifications.

Coordinate compliance with the California State Water Quality Resources Control Board, Division of Drinking Water.

Attend required meetings regarding water use with the Metropolitan Water District, Metropolitan Water District of Orange County, California Domestic Water Company, Orange County Sanitation District, and State Department of Dam Safety.

Submit requests for materials, tools, equipment, and other supplies needed by the division; prepare equipment specifications; maintain expenditure log for materials and service.

Be available to respond to emergency call-outs, 24-hours per day, 7 days per week.

Perform the most difficult and technically complex work of the Water Division, Sewer and Storm Drain divisions.

Respond to public service calls and complaints relative to assigned division areas of responsibility.

Assist other Public Works Department divisions as required.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Methods, materials, and procedures used in public works maintenance with specialized knowledge of the following areas: water distribution systems, sewers, and storm drain systems.

Principles and practices of supervision, training, and performance evaluation.

Exhibit A

CITY OF BREA
Public Works Utilities Supervisor (continued)
3 Purposes and uses of a variety of vehicles, hand tools, power tools, and equipment.

Specialized knowledge in the following: hydraulics, pressure zones, plumbing, California State Water Resources Control Board, Division of Drinking Water reporting requirements, water quality related issues, sewer systems, computer and telemetry systems, and National Pollutant Discharge Elimination System (NPDES).

Safe work practices.

Ability to:

Plan, assign, and supervise the work of others.

Perform technically complex tasks in assigned area of responsibility.

Evaluate divisional operations and recommend improvements.

Read and interpret blueprints and mechanical schematics.

Communicate effectively, orally, and in writing.

Maintain effective working relationships; interact effectively and courteously with coworkers and the public.

Experience and Education:

Experience
Four (4) years at the journey level in a closely related field, three (3) of which were in a lead capacity.

Education
Completion of high school or the equivalent.

Completion of additional related college-level courses is desirable.

Exhibit A

CITY OF BREA
Public Works Utilities Supervisor (continued)
4 Licenses and Certificates:

Possession of a valid Class C Driver's License issued from the California Department of Motor Vehicles.

Possession of a valid Class A Driver's License issued from the California Department of Motor Vehicles is required prior to the completion on one year of employment.

Possession of a Grade D4 Water Distribution Operator certificate issued by the California State Water Resources Control Board, Drink Water Operator Certification.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit for prolonged periods of time, twist or turn, lightly grasp objects, reach and move about the work area.

Input data into computer, typewriter, and calculator for prolonged periods of time.

Perform strenuous physical labor for extended periods of time requiring physical strength, dexterity, and endurance which includes grasping, sitting, standing, walking, bending, kneeling, pulling, pushing, twisting, lifting, and carrying on a regular basis.

Hear and speak to the general public and co-workers.

Read written instructions and diagrams.

Exposure to:

Vibrations and pitch of computer, typewriter, photocopier, adding machine, and office equipment.

Computer glare.

Direct sunlight, heat, humidity, rain, wind, and cold while working outdoors.

Automotive traffic while working in and around curbs, gutters, and median strips.

Noisy equipment such as lawn mowers, chain saws, jackhammers, automotive and diesel engines, and various hand-held power tools.

Exhibit A

CITY OF BREA
Public Works Utilities Supervisor (continued)
5 Vibration while operating vehicles or power equipment.

Vehicle or machinery exhaust fumes, dust, engine grease, oils, herbicides, and pesticides.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

UTILITY BILLING SUPERVISOR

DEFINITION
To perform advanced technical accounting work in the preparation, maintenance, and processing of accounting records, general ledger, and financial transactions; perform the most complex accounting technician tasks; oversee work in business license, cashiering, utility billing, and other finance related front counter staff functions and perform related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is the advanced journey level in the Accounting Technician series. Position(s) in this classification are distinguished from the Accounting Technician level by the greater extent of technical knowledge, complexity and breadth of duties performed, and supervision exercised.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Revenue and Budget Manager and/or Financial Services Manager or designee.

Responsibilities include technical and functional supervision of Accounting Technicians and other front counter staff.

Prepare journal entries and various financial statements and reports.

Prepare special reports for the City's independent auditor, outside agencies and for internal use.

Assist in the maintenance of the general ledger and with the input of journal vouchers.

Assist with special assignments.

Monitor and supervise Accounting Technicians and other front counter staff assigned to , business license, utility billing and other finance front counter related functions.

Oversee the installation of new and revised financial software programs, systems and procedures.

Exhibit A

CITY OF BREA
Utility Billing Supervisor (continued)
2 Review and monitor various revenues and expenditure accounts for accuracy and budget compliance.

Take leadership role with assignments involving large scale financial related system updates.

Update the various rates in the utility billing application and ensure that the changes are applied correctly.

Supervise and perform the necessary approvals for the billing of various City services.

Perform a variety of duties in accounts payable and accounts receivable such as: prepare invoices, record journal vouchers; send out past due notices; refer accounts for collection.

Audit for the accuracy of accounting and revenue codes.

Prepare month end, quarterly, and annual water revenue and other similar types of reports.

Prepare refund of special deposits for accounts payable.

Assist and oversee operations at the Finance counter which include accepting utility payments, answering questions on business tax, taking utility applications, and other miscellaneous payments.

Prepare water analysis report by acre feet and dollar amount.

Balance daily cash report and make any corrections as needed.

Monitor the operational flow of accounts receivable and cashiering as they relate to the general ledger.

Reconcile advance accounts, bank accounts, reimbursables, special deposits, County Sanitation, accounts receivable, and balance sheet accounts to the general ledger.

Review and resolve escalated customer complaints involving the interpretation of account charges and payment procedures.

Prepare journal voucher and supporting worksheets on refund checks, and keep allocation records on stores usage by City departments.

QUALIFICATIONS
Knowledge of:

Principles and practices of financial record keeping.

Exhibit A

CITY OF BREA
Utility Billing Supervisor (continued)
3 Accounting principles and terminology.

Modern office procedures and equipment, including computer-based accounting systems and personal computer spreadsheet and word processing programs.

Principles and practices of supervision, training, and performance evaluation.

Systems and procedures of, accounts payable, accounts receivable, and general ledger functions.

Ability to:

Plan, assign and supervise the work of others.

Understand and interpret principles, laws, and procedures involved in fiscal record keeping and accounting functions.

Prepare financial reports and maintain ledgers and journals.

Analyze data and draw sound conclusions.

Reconcile bank statements and/or department program financial reports.

Communicate effectively, orally and in writing.

Establish and maintain effective working relationships with co-workers, supervisors, and the general public.

Plan and organize work to meet deadlines on a timely basis.

Perform job tasks and accommodate heavy workloads with minimal supervision.

Operate a ten-key calculator, and a computer terminal for data input, and report generation.

Follow oral and written instructions.

Experience and Education:

Exhibit A

CITY OF BREA
Utility Billing Supervisor (continued)
4 Experience
Four (4) years of responsible experience in the maintenance of financial, fiscal, and related statistical records, including one (1) year of supervisory experience.

Education
Equivalent to an Associate of Arts degree supplemented by college-level courses in accounting or business financial practices.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to the following.

Ability to:

Frequently sit, stand, twist or turn, lightly grasp objects, reach and move about work area.

Input data into computer and calculator for prolonged periods of time. Hear and speak to the general public and co-workers on the telephone and in person.

Read account entries, memos, letters, correspondence and computer reports.

Exposure to:

Vibrations and pitch of computer, typewriter, calculator, adding machine and other office equipment.

Computer glare.

FLSA Status: Non-Exempt
Exhibit A
1 CITY OF BREA

MANAGEMENT ASSISTANT

DEFINITION
Under general supervision, performs a broad range of technical and administrative support of departmental functions and programs; and provides responsible administrative assistance to management staff; performs other related duties as required

DISTINGUISHING CHARACTERISTICS
This is the entry-level paraprofessional classification that may be used for a wide variety of technical/paraprofessional assignments in any City department. Incumbents in this classification are responsible for performing, coordinating, and/or administering a variety of responsible, confidential, and/or complex technical and administrative duties in support of the assigned department's programs and operations. Incumbents are expected to perform the full scope of assigned duties. Job assignments are in specific departments and/or programs, where incumbents are expected to assist the department director, division manager, and/or higher-level analysts with operational, and administrative functions. This classification is distinguished from the next higher classification of Management Analyst I in that the latter performs professional-level duties and has full responsibility for assigned programs and projects and performs extensive budgeting work.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the department director, Senior Management Analyst, or designee.

No supervision is exercised.

Performs various entry-level administrative and routine analytical support duties in assigned City department including conduct research, analyze data, and prepare written and/or oral conclusions and recommendations on assigned projects, including preparation and presentation of City Council items; assist in the preparation of grants; and prepare forms, procedures, manuals, and regulations aimed towards more effective methods of operation.

Assists in coordinating and monitoring the assigned budget; compiles annual budget Exhibit A

CITY OF BREA
Management Assistant (continued)
2 requests; assists with revenue projections; recommends expenditure requests for designated accounts; monitors approved budget accounts.

Prepares and updates a variety of departmental forms, manuals, and informational materials.

Assist in research and preparation of accurate specifications, bidding, and contract documents; monitor contracts compliance; and prepare progress payment reports.

Develops and/or maintains automated tracking systems for a variety of programs.

Assists in the development of various community awareness and promotional materials; responds to citizen comments, inquiries and requests for information.

Assists in planning, coordinating, implementing, and promoting assigned programs, projects, and initiatives; participates in the development and implementation of program goals, objectives, policies, procedures, and priorities.

Responds to inquiries and provides information regarding departmental programs, policies, and procedures; researches and explains policies, practices, and requirements; refers callers and visitors to appropriate staff as appropriate.

May serve on administrative and departmental committees on behalf of the assigned department.

Coordinates activities with other divisions and City departments and assists others in the performance of related tasks.

Performs other related duties and responsibilities as required.

QUALIFICATIONS
Knowledge of:

Principles, practices, and techniques related to assigned department.

General clerical and administrative procedures.

Organization and functions of assigned department.

Methods and procedures of budget preparation.

Basic principles of mathematics.

Applicable Federal, State, and local laws, codes, and regulations.

Exhibit A

CITY OF BREA
Management Assistant (continued)
3 Standard office procedures, practices and equipment; modern office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing.

Spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

Perform specialized technical and routine administrative tasks.

Conduct research, perform analysis, and prepare and present reports of findings; coordinate assigned programs; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes, ordinances, and regulations.

Read, interpret and record data accurately.

Organize, prioritize and follow up on work assignments.

Work independently and as part of a team; make sound decisions within established guidelines.

Analyze a complex issue, and develop and implement an appropriate response.

Follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships.

Experience and Education:

Experience
One (1) year of increasingly responsible clerical, technical, and routine administrative experience is desirable. Previous administrative, clerical, or technical work experience in a public sector agency performing administrative work may supplement education.

Education
High school graduation or GED is required. College-level coursework in Exhibit A

CITY OF BREA
Management Assistant (continued)
4 public administration, accounting, or a related field.

Equivalent to a Bachelor's degree from an accredited college or university with major study in in public administration, business administration, finance, economics or closely related field is desirable.

A Bachelor’s degree may substitute for one (1) year of experience.

Licenses and Certificates:

Possession of a valid driver's license issued from the California Department of Motor Vehicles.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, stand, reach, lean, twist, turn, grasp, lift, push, pull, bend and kneel; sit for prolonged periods of time.

Input data into computer, typewriter, and calculator for prolonged periods of time.

Hear and speak to the general public and City staff on the telephone and in person.

Read reports, contracts, correspondence, memorandums, and other records.

Exposure to:

Vibrations and pitch of computer, and other office equipment.

Computer glare.

FLSA: Non-Exempt
Exhibit A
1 CITY OF BREA

PAYROLL TECHNICIAN

DEFINITION
To perform technical accounting work in the preparation, maintenance, and processing of accounting records and financial transactions; and perform a range of tasks related to the City’s payroll, including entering and maintaining related records regarding salary and benefits.

DISTINGUISHING CHARACTERISTICS
Positions in this classification are flexibly staffed and are normally filled by advancement from the Accounting Technician II level, or, when filled from the outside, require prior accounting clerical or payroll experience. Payroll Technician positions, as distinguished from Accounting Technician II positions, are expected to work under general supervision and perform the full range of moderately difficult tasks in one or more routine segments of the accounting and payroll record keeping system.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Payroll Supervisor.

Responsibilities may include technical supervision of Accounting Technician I positions.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS Depending upon assignment, essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed).

Verify documents, and other records for arithmetical accuracy, consistency, reasonableness, and budget accounting requiring application of established coding and record keeping practices; research and resolve discrepancies within established procedures.

Assemble, sort, tabulate, code, and file fiscal and statistical data; make arithmetical calculations and verify totals and extensions; input and retrieve data to and from City's payroll system, and maintain records to post, adjust, reconcile and balance payroll related accounts.

Assist with preparing payroll journal entries and a variety of statements and reports.

Respond to inquiries and/or complaints in person, in writing, or by telephone; answer questions and advise on procedures in preparing payroll transactions.

Issue routine correspondence to employees, vendors, businesses, or the public Exhibit A

CITY OF BREA
Payroll Technician (Continued)
2 according to established procedures.

Generate computer or manual checks in accordance with established procedures.

Operate a variety of office machines and equipment such as computer terminal, ten-key adding machine, calculator, and copier.

Enter data for new hires, salary, benefits, deductions and related personnel changes using a computer terminal; enter time records for the processing of payroll checks and payroll records.

Process payroll check register and assist in reconciling and balancing payroll; make necessary adjustments.

Receive garnishments from the courts and prepare checks; calculate retirement allocations; prepare demands for payment.

Attends specialized training seminars to remain current with any changes in payroll tax law and PERS system requirements. Reports changes to supervisor and implements approved changes.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Basic accounting and payroll principles.

Basic mathematics.

Basic bookkeeping procedures.

Principles and practices of financial and payroll record keeping.

Modern office practices, procedures and equipment, including computer-based accounting and payroll systems.

Ability to:

Learn financial record keeping principles and payroll practices and principles.

Learn to use a computer-based payroll system.

Communicate effectively both orally and in writing.

Establish and maintain cooperative relationships with co-workers, supervisors, City officials, and the general public.

Exhibit A

CITY OF BREA
Payroll Technician (Continued)
3 Operate a ten-key calculator.

Follow oral and written instructions.

Understand and interpret principles, laws, and procedures involved in fiscal record keeping and payroll functions.

Prepare financial reports and maintain ledgers and journals.

Analyze data and draw sound conclusions.

Operate a computer terminal for data input, inquiry, and report generation.

Plan and organize work to meet deadlines in a timely basis.

Perform job tasks with minimal supervision.

Experience and Education:

Experience
Two (2) years responsible experience in the maintenance of financial, fiscal, payroll and related statistical records. Experience in public agency payroll processing is highly desirable.

Education
Equivalent to completion of the twelfth grade supplemented by specialized training in accounting and/or payroll.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, stand, lean, twist or turn, lightly grasp objects, reach and move about work area.

Input data into computer and calculator for prolonged periods of time.

Hear and speak to the general public and City staff on the telephone and in person.

Exhibit A

CITY OF BREA
Payroll Technician (Continued)
4 Read account entries, timecards, memos, letters, correspondence and computer reports.

Exposure to:

Vibrations and pitch of computer, typewriter, calculator, adding machine and other office equipment.

Computer glare.

FLSA Status: Non-Exempt
Exhibit A

CITY OF BREA

FIRE DEPUTY CHIEF

DEFINITION
To assist the Fire Chief in the administration and overall management of Fire Department programs and services. Provide highly responsible and complex administrative support to the Fire Chief in the delivery of fire suppression, emergency medical services, hazardous situation mitigation, disaster response, fire prevention inspections, budget and personnel administration, training, and community education activities. Act as Fire Chief in his/her absence and perform related duties, as assigned.

DISTINGUISHING CHARACTERISTICS
The Fire Deputy Chief is the top-level administrative management position reporting directly to the Fire Chief. The Fire Deputy Chief assists in leading and managing the department, is responsible for the effective administration of both sworn and non-sworn professional, technical, and support staff including functional supervision of Battalion Chiefs and Division Chiefs. The Fire Deputy Chief is distinguished from the Fire Division Chief in that the Fire Deputy Chief has department wide responsibilities.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS - Essential job functions may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)
Assists the Fire Chief in planning, implementing, and directing the services and activities related to the delivery of Fire Department operations including but not limited to, fire suppression, emergency medical delivery, hazardous situation mitigation, disaster response, fire prevention inspections, budget and personnel administration, training, and community education programs.

Establishes strategies and programs to meet department operational goals; reviews operational activities and programs to identify issues and create solutions for improving service delivery; recommends and administers new policies and procedures to increase department efficiency and effectiveness.

Participates in the development of the department budget including the forecast of revenue, expenses and funds needed for staffing, equipment, materials, and supplies; guides subordinate managers in developing and administering division and unit budgets.

Coordinates department activities with other City departments and outside agencies; participates in public meetings, staff meetings, special committees, task forces, and Exhibit A

CITY OF BREA
Fire Deputy Chief (Continued)
2 professional organizations; prepares and present reports to the City Council, community groups, and outside agencies.

Responds to major emergency incidents; assumes command as Incident Commander when appropriate and directs assigned fire department resources in the suppression of fires, medical or other emergency situations.

Assists in directing disaster preparedness and other programs, works to maximize individual and community preparedness and to minimize the loss of life and property within the community.

Ensures City personnel policies and employee labor agreements are implemented and applied consistently throughout the department.

Monitors, evaluates and documents work performance of subordinate personnel; recommends and coordinates with supervisors employee recognition, promotion, discipline and termination.

Responds to and resolves difficult and sensitive citizen inquiries and complaints.

Serves as acting Fire Chief when assigned; acts on behalf of the Fire Chief in their absence.

QUALIFICATIONS
Knowledge of:

Leadership and management principles and practices related to administration of a municipal fire department.

Principles and modern methods of fire administration including organization, fiscal management, budgetary preparation and controls, program planning, implementation and administration.

Modern firefighting, fire prevention, medical response, hazardous materials response, and rescue principles, procedures and practices.

Operation, maintenance, and uses of firefighting apparatus and equipment.

Fire prevention principles, practices, and techniques.

Applicable laws, rules, regulations, ordinances, and codes pertaining to fire prevention, inspection, and suppression.

Federal and state laws including the Firefighters Bill of Rights, personnel rules and regulations, labor memorandums of understanding; and typical rules and Exhibit A

CITY OF BREA
Fire Deputy Chief (Continued)
3 procedures governing activities of a fire department serving an urban, industrial and wildland area.

Principles of personnel management and employee supervision, training and discipline, including its application through subordinate managers.

Ability to:

Plan, direct, and organize fire suppression, prevention, preparedness, and support activities.

Successfully supervise the effective use of personnel, fire equipment and apparatus at fire and other emergency situations
Research, analyze, and evaluate new service delivery methods and techniques.

Interpret and apply applicable federal, state, and local policies, laws, and regulations.

Select, supervise, train, plan, organize, direct, coordinate the work of lower level staff; supervise, motivate and evaluate subordinates.

Conduct a thorough fact-finding investigation and to enforce regulations firmly, tactfully and impartially.

Communicate clearly and concisely, orally, and in writing.

Establish and maintain effective working relationships with subordinates, other City employees and officials, property owners, civic groups and the public.

Maintain work effectiveness with frequent changes in workload and priority of assignments, and under the pressure of meeting deadlines.

Exercise independent judgement in selecting an appropriate course of action from among many alternatives.

Perform competently in dynamic, highly stressful situations.

Work extended hours and days to meet operational needs.

Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A typical combination is:

Exhibit A

CITY OF BREA
Fire Deputy Chief (Continued)
4 Experience
Seven years of broad experience in all phases of municipal fire suppression and prevention work, including three years in a responsible management capacity.

Education
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in fire science, public or business administration or related field is highly desirable.

Licenses and Certificates:

Valid and appropriate California Driver’s License with the necessary California Department of Motor Vehicle Endorsements/Restrictions required for operating firefighting equipment and acceptable driving record at the time of application and maintenance of such throughout employment in this position.

Certification by the State of California as a Fire Officer or Company Officer at the time of application.

Possession of a current State of California approved Emergency Medical Technician (EMT) 1, EMT-P or EMT Fire Service Certificate at the time of application.

Valid and appropriate Red Cross or American Heart Association cardiopulmonary resuscitation (CPR) certification at time of application and throughout employment in this position.

ICS 400 certification.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, stand, reach, lean, twist, turn, grasp, lift, push, pull, bend and kneel, and sit for prolonged periods of time.

Input data into computer.

Hear and speak to the general public and City staff on the telephone and in person.

Exhibit A

CITY OF BREA
Fire Deputy Chief (Continued)
5 Read reports, contracts, correspondence, memorandum, and other records.

Exposure to:

Vibrations and pitch of computer, typewriter, and other office equipment.

Computer glare.

Extreme heat, smoke, dust, fumes and inclement weather.

Noises such as, but not limited to: sirens, alarms, diesel engines, pumps, power saws and hydraulic tools.

Hazardous materials and infectious or communicable diseases.

Employees shall as a condition of their continued employment not smoke or use any tobacco products at any time while on, or off, duty; except, however, employees who were represented by the Fire Management Association prior to July 1, 1988. Violation of this condition of employment may subject the employee to disciplinary action.

FLSA Status: Exempt
Exhibit A

CITY OF BREA
1 FIRE DIVISION CHIEF

DEFINITION
To perform responsible management, technical and administrative work in fire administration and training; to provide highly responsible and technical staff assistance and perform other related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Fire Chief.

Provides direct supervision to Fire Captain/Administration and Emergency Preparedness Coordinator; technical and functional supervision is regularly provided for all other lower level sworn and non-sworn fire personnel.

Develop and implement policies, goals, objectives and priorities.

Manage and coordinate various Fire Department activities and projects (e.g., Fire Department training program, civil preparedness plans and programs, Fire Department management information system and special projects) within the Fire Department, and with other City departments and divisions.

Formulate and update Fire Department policies and procedures.

Coordinate and participate in fire protection planning efforts.

Represent the Fire Department before the City Council, Commissions, Boards and Committees on fire related matters, as necessary.

Assist in preparing and administering the Fire Department budget.

Develop and maintain a variety of records and reports.

Supervise, train and evaluate subordinates.

May respond to emergency incidents and function in an overhead position within the Incident Command System and Operations Manual guidelines.

Exhibit A

CITY OF BREA
Fire Division Chief (continued)
2 May serve as Acting Fire Chief in the absence of the Fire Chief.

QUALIFICATIONS
Knowledge of:

Principles, methods, practices and techniques of modern fire suppression and prevention.

Applicable local, state, and federal codes and regulations.

Principles and practices of organization, administration, budgeting and personnel management.

Sound principles and practices of personnel deployment, supervision, scheduling, evaluation, employee development and training.

Fire apparatus, equipment, tools, devices, facilities and their proper utilization, maintenance requirements and methods.

Ability to:

Communicate clearly and concisely, verbally and in writing.

Establish and maintain effective working relationships with City officials, coworkers, supervisors, subordinates and the general public.

Effectively interpret, apply and enforce provisions of federal and state laws, City and departmental rules, regulations and policies, labor negotiation agreements and all other pertinent regulations and policies.

Evaluate suppression, prevention, and emergency medical programs; make policy and budgeting recommendations.

Prepare and maintain a variety of records and reports.

Supervise, train, and evaluate assigned subordinates.

Make sound decisions and direct operations at the scene of an emergency.

Experience and Education:

CITY OF BREA
Fire Division Chief (continued)
3 of the position. A typical combination is:

Experience
Five years of progressively responsible work experience in fire suppression and prevention, and field command officer experience, including supervisory and administrative responsibility.

Education
Equivalent to a bachelor’s degree with major work in Fire Science, Fire Administration, Public Administration, or a closely related field.

Licenses and Certificates:

Valid and appropriate California Driver’s License with the necessary California Department of Motor Vehicle Endorsements/Restrictions required for operating firefighting equipment and acceptable driving record at time of application and maintenance of such throughout employment in this position.

Certification by the State of California as a Fire Officer or Company Officer at time of application.

Possession of a California State Fire Marshal Chief Officer Certificate or have completed the following classes towards a Chief Officer Certificate:
 Chief Officer 3A
 Chief Officer 3B
 Chief Officer 3C
 Chief Officer 3D
 I-300
Possession of a California State Fire Marshal Chief Officer Certification is required prior to the completion of one year.

Certification of completion of NWCG or California State Fire Marshal S330 (Strike Team Leader Trainee) and I-400 is desirable but is required prior to the completion of one year.

Possession of a current State of California approved Emergency Medical Technician (EMT) 1, EMT-P or EMT Fire Service Certificate at time of application.

Valid and appropriate Red Cross or American Heart Association cardiopulmonary resuscitation (CPR) certification at time of application and throughout employment in this position.

Exhibit A

CITY OF BREA
Fire Division Chief (continued)
4 PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit, stand, reach, lean, twist, turn, grasp, lift, push, pull, bend and kneel; sit for prolonged periods of time.

Walk to different areas at the scene of an emergency.

Hear and speak to City staff and the general public on the telephone and in person.

Read and understand technical materials related to fire fighting and prevention, reports, correspondence, memorandums, and other records.

Exposure to:

Vibrations and pitch of computer and other office equipment.

Extreme heat, smoke, dust, fumes and inclement weather.

Noises such as, but not limited to: sirens, alarms, diesel engines, pumps, power saws and hydraulic tools.

Hazardous materials and infectious or communicable diseases.

FLSA Status: Non-Exempt
Exhibit A
1 CITY OF BREA

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT

DEFINITION
To plan, manage, organize and direct comprehensive planning and development services program functions in the Community Development department; including Planning, Economic Development, Housing, and Development Services activities; serve as a specialized division Manager within the department; to assist the Community Development Director; and provide highly responsible professional support for the overall management of the department, including budget preparation and administration, strategic planning, and supervision of personnel.

SUPERVISION RECEIVED AND EXERCISED
General direction is provided by the Community Development Director.

Exercise direct supervision of managerial, professional, technical and clerical staff.

EXAMPLES OF DUTIES- Essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed).

Plan, organize, coordinate and direct through subordinate supervisors the daily operations of Planning and Development Services. Evaluate existing programs to determine effectiveness and recommend improvement in service delivery.

Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Perform and oversee highly responsible and complex technical and analytical staff functions.

Respond to and resolve complex citizen inquiries and complaints; assist City staff and the general public in applying zoning and development codes and other plans and policies to specific projects, issues, and concerns.

Participate in strategic planning for departmental activities and develop short and longrange goals for planning related functions. Develop and monitor standards and service levels.

Exhibit A

CITY OF BREA
Deputy Director of Community Development (continued)
2 Supervise the preparation and administration of operating budgets and assist with the preparation and administration of the department budget. Monitor and control expenditures.

Work closely with citizen advisory boards, and City and community officials to provide technical assistance and advice.

Research, prepare and present oral and written reports to the City Council, commissions, committees, and boards.

Prepare a wide variety of memos, reports and correspondence regarding department activities and operations.

Analyzes complex issues, problems and concerns and develop and evaluate alternatives.

Aid in the negotiation and administration of funding agreements and contracts with other public and/or private agencies. Participate in the analysis of conceptual proposals and development plan feasibility.

Acts on behalf of the Community Development Director in their absence.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Principles and practices of comprehensive urban planning and economic and statistics.

Research methods and sources of information related to urban growth and development.

Statutes relating to general plans, environmental matters, zoning, and land divisions.

Relevant Federal and State laws, regulations, and procedures concerning community development, affordable housing and rehabilitation.

Principles, practices and methods of public administration, including budgeting, purchasing, real estate, property management, economic development, and personnel management.

Financial procedures, regulations, and laws pertaining to real estate, loan management, property improvements, and bonding procedures.

Exhibit A

CITY OF BREA
Deputy Director of Community Development (continued)
3 Grant development methods and techniques.

Monitor developments in development and economic development administration and programming, business attraction and retention.

Principles and practices of organization, supervision, and personnel management.

Ability to:

Supervise, evaluate, assign and coordinate the work of professional, technical and clerical personnel.

Recognize and deal with newly emerging attitudes in environmental and economic impacts of urban planning.

Interpret building and safety, planning, and zoning programs for the general public.

Communicate clearly and concisely, orally and in writing.

Understand the applicability of existing Federal and State laws and regulations and keep abreast of current developments in legislation and trends.

Meet and work effectively with a variety of policy boards, commissions, committees, property owners, and the general public.

Develop, assist, and monitor budgets.

Prepare and submit reports, memoranda, applications, and other documents.

Plan, design, and participate in the preparation of various Federal Grant applications on behalf of the City.

Establish and maintain effective relationships with City officials, other governmental agencies, citizens and the public.

Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A typical combination is:

Exhibit A

CITY OF BREA
Deputy Director of Community Development (continued)
4 Experience
Six (6) years of progressively responsible management experience in Community Development, Housing Development, Economic Development, Planning or Building and Safety, including three (3) years in a supervisory or management capacity.

Education
Equivalent to a bachelor's degree from an accredited college or university with major coursework in community development, economic development, building and safety, public or business administration, urban or regional planning or a related field.

A Master's degree in community development, public or business administration, urban or regional planning or a related field is desirable.

Licenses and Certificates:

Possession of a valid driver's license issued from the California Department of Motor Vehicles.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Communicate to City staff, City officials, and representatives from community groups, contractors, and the general public on the telephone and in person.

Operate office equipment and machinery requiring simple but continuous adjustments, such as computer keyboard/typewriter, fax machine, photocopier, microfiche reader, telephone and audio/visual equipment.

Stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Potentially required to work extended hours including evenings and weekends. When work is performed outdoors, they may be exposure to the elements.

Exhibit A

CITY OF BREA
Deputy Director of Community Development (continued)
5 Exposure to:

Computer glare.

Vibrations and pitch of computer, typewriter, calculator, adding machine, and other office equipment.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

DEPUTY DIRECTOR OF PUBLIC WORKS

DEFINITION
To plan, organize, manage, and provide administrative direction and oversight for the Public Works Department including, but not limited to Administration, Engineering, Water, Streets and Sanitation, Building Maintenance, Parks and Tree Maintenance, and Equipment Maintenance Divisions; provides highly responsible and complex professional assistance and support to the Public Works Director.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the Public Works Director.

Exercises general direction and supervision over supervisory, professional, technical, and administrative support through subordinate levels of supervision.

EXAMPLES OF DUTIES - Essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification.

When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed).

Manages and participates in the development and implementation of goals, objectives, policies, and priorities for the assigned divisions.

Serves as liaison between operational divisions of the Department; coordinates the administrative activities between and among the divisions to ensure continuity, consistency and management oversight for the day-to-day administrative functions of all divisions of the Department.

Prepare department budget; participate in the forecast of revenue, expenses and additional funds needed for staffing, equipment, materials, and supplies; monitor expenditures and approve purchases;
Researches and identifies federal, state and local grants to leverage local dollars; Continuously monitors and evaluates the efficiency and effectiveness of methods and procedures; assesses and monitors work load, administrative and support systems, and identifies opportunities for improvement and reviews with the Director; directs the implementation of improvement.

Exhibit A

CITY OF BREA
Deputy Director of Public Works (continued)
2 Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training works with employees on performance issues; responds to staff questions and concerns; makes discipline recommendations to the Director.

Ensures adherence to regulations/codes related to hazardous waste, underground tanks, and other environmental concerns.

Represents the Public Works Department at other City departments, divisions, elected officials, outside agencies, and the public; attends meetings in various locations; provides staff support to commissions, committees, and task forces; participates in community events and workshops that provide public information regarding departmental programs, projects, and services.

Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects to the City Council, as well as various boards, commissions, and committees, as assigned by the Public Works Director.

Establishes and maintains effective working relationships with a variety of local, regional, state and federal officials, consultants, contractors, community group and organizations.

Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, policy or procedure modifications, etc.

Respond to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.

Conducts Capital Improvement Program (CIP) planning activities; provides oversight and input into the conceptual design of engineering projects; investigates and resolves problems with scope of work or cost issues of major facility upgrades and replacement projects.

Acts on behalf of the Public Works Director in their absence.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Materials, methods, tools, and equipment used in the maintenance of public works systems, streets, parks, buildings, water and equipment, and other Public Works operations.

Exhibit A

CITY OF BREA
Deputy Director of Public Works (continued)
3 Water conservation and wastewater management practices associated with different property uses.

Principles and practices of civil engineering, facility maintenance and public works construction projects.

Report writing techniques.

Municipal accounting and budgeting practices.

Advanced principles and practices of management and supervision.

Safety principles, practices, and procedures.

Operation and management practices of City government generally.

Ability to:

Plan, organize, assign, and manage the work of engineering, construction, maintenance service, and operational personnel.

Analyze Division's operations and recommend improvements.

Work with staff to plan and coordinate personnel and equipment assignments.

Establish effective working relationships with employees, contractors, the general public and officials of other governmental agencies.

Read and interpret plans, specifications, and diagrams.

Analyze and interpret federal and state regulations.

Estimate job costs.

Organize and conduct Division training programs.

Administer Public Works contracts.

Interact effectively with public interest groups relative to City maintenance services.

Interact effectively with the City Council and City Manager relative to Departmental management.

Exhibit A

CITY OF BREA
Deputy Director of Public Works (continued)
4 Experience and Education:

To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A typical combination is:

Experience
Six (6) years of increasingly responsible experience in engineering, construction, maintenance and operation of water systems, streets, parks or buildings including three (3) years in a supervisory or management capacity.

Education
The completion of high school, supplemented by college courses on construction, water systems or other public works subjects and supervisory or management principles and practices.

Equivalent to a bachelor's degree from an accredited college or university with major coursework in Engineering, Public Administration or related field.

Master's degree in Engineering, Public Administration, or a related field is highly desirable.

Licenses and Certificates:

Possession of a valid Driver’s License issued from the California Department of Motor Vehicles.

Possession of a valid Certificate of Registration as a Professional Civil Engineer from the State of California is desirable
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit for prolonged periods of time, twist or turn, lightly grasp objects, reach, and move about the work area.

Input data into computer, typewriter, and calculator for prolonged periods of time.

Exhibit A

CITY OF BREA
Deputy Director of Public Works (continued)
5 Perform strenuous physical labor for extended periods of time requiring physical strength, dexterity and endurance, which includes grasping, sitting, standing, walking, bending, kneeling, pulling, pushing, twisting, lifting, and carrying on a regular basis.

Hear and speak to the general public and co-workers.

Read written instructions and diagrams.

Exposure to:

Vibrations and pitch of computer typewriter, photocopier, adding machine, and office equipment.

Direct sunlight, heat, humidity, rain, wind, and cold while working outdoors.

Automotive traffic while working in and around curbs, gutters, and median strips.

Noisy equipment such as lawn mowers, chain saws, jackhammers, automotive and diesel engines, and various hand-held power tools.

Vibration while operating vehicles or power equipment.

Vehicle or machinery exhaust fumes, dust, engine grease, oils, herbicides, and pesticides.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PUBLIC WORKS MANAGER

DEFINITION
To perform highly responsible managerial work overseeing an assigned division of the Public Works Department exercising a considerable degree of judgment and discretion in establishing work plans and priorities within the confines of department guidelines and policies; to assist the director with the planning, organizing, managing, and reviewing of field operations and the City's solid waste collection, disposal, and recycling programs within the assigned division; and perform related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director, Deputy Director of Public Works, or designee.

Exercises direct supervision over supervisory, professional, technical, and administrative support staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS – Duties may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)
Plan, organize, direct the daily operations, monitor, evaluate, and make recommended improvements and modifications to one of the following assigned field divisions: Streets and Sanitation, Parks and Trees Maintenance, Maintenance Districts, Building Maintenance, or Equipment Maintenance.

Plans, coordinates, directs, and reviews the refuse collection and disposal operations.

Monitors the performance of solid waste franchise haulers and manages respective contracts; ensures that services are provided within contract specifications.

Directs the development, implementation, and operation of various programs, including the Recycling program; prepares grant applications and oversees grant funding administration; conducts research and performs statistical analysis of the effectiveness of solid waste programs and oversees staff the conduct of related studies.

Plan, organize, assign, supervise, direct, and review the work of subordinate Public Works field staff of assigned division
Participates in the development and implementation of goals, objectives, policies, and Exhibit A

CITY OF BREA
Public Works Manager (Continued)
2 priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures Assist with, and perform a variety of personnel actions including employee selection, promotions, performance evaluations, disciplinary actions, and dismissals.

Monitor the day-to-day control of expenditures for materials and supplies; estimate labor and material costs.

Assist in the preparation of the Capital Improvement Budget for the City, and assume responsibility for preparation of the assigned division’s annual operating budget.

Prepare plans for improvements and modifications to field operations of assigned division.

Prepare specifications for contract maintenance work.

Prepare specifications for the purchase of new equipment.

Prepares agenda reports to Council and Commissions on items related to Public Works operations.

Respond to public inquiries and requests relative to maintenance services.

Coordinate with other City departments regarding maintenance support services and to meet the overall goals and objectives of the City.

Represent the City before outside agencies and at professional meetings, as required; may represent the Public Works Director and/or Deputy Director of Public Works in their absence.

Ensures staff compliance with City and mandated safety rules, regulations, and protocols; develops and proposes safety requirements.

Ensures contractor performance is in compliance with contract terms, conditions and specifications.

Oversees the preparation and submission of regular operations reports to federal, state, and local agencies; reviews the work of staff to ensure compliance with applicable federal, state, and local laws, codes, and regulations.

Be available to respond to emergency call-outs, 24-hours per day, 7 days per week.

Perform the most difficult and technically complex work of the assigned division.

Perform related duties as assigned.

Exhibit A

CITY OF BREA
Public Works Manager (Continued)
3 QUALIFICATIONS
Knowledge of:

Methods, materials, tools, equipment, and procedures used in public works maintenance with specialized knowledge as required for assigned division, such as, but not limited to: Streets and Sanitation, Parks and Trees Maintenance, Maintenance Districts, Building Maintenance, and Equipment Maintenance.

General engineering knowledge and practice; e.g., reading and interpretation of plans and specifications.

Solid waste and recycling program management; California integrated Waste Management Board (CIWMB) regulations and standards
Principles and practices of management and supervision, training, and performance evaluation.

Purposes and uses of a variety of vehicles, hand tools, power tools, and equipment.

The uses and operation of heavy equipment and mechanical equipment.

Methods and techniques of preparing technical and administrative reports and general business correspondence.

Principles and practices of budget development and management.

Principles and practices of contract administration and management.

Federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.

Ability to:

Plan, organize, assign, and supervise the work of construction, maintenance service, and operational personnel.

Perform technically complex tasks in assigned area of responsibility.

Evaluate divisional operations and recommend improvements.

Evaluate and recommend improvements in operations, procedures, polices or methods.

Exhibit A

CITY OF BREA
Public Works Manager (Continued)
4 Work with subordinates to plan and coordinate personnel and equipment assignments.

Establish effective working relationships with employees, contractors, the general public, and officials of other governmental agencies.

Read and interpret plans, specifications, and diagrams.

Analyze and interpret federal and state regulations.

Estimate job costs.

Organize and conduct division training programs.

Administer public works contracts.

Communicate effectively, orally, and in writing with department personnel, other City departments, State and County representatives, contractors and vendors, citizens' groups and the general public.

Operate computer and related software to input, query and maintain data and/or conduct research.

Make decisions and maintain work effectiveness with frequent changes in workload and priority of assignments, in order to meet deadlines.

Experience and Education
To qualify for this classification, an individual must posses any combination of experience and education that would likely produce the required knowledge and abilities. A typical combination is:

Experience:

Five (5) years of increasingly responsible experience in construction, maintenance and operation of streets, parks, buildings, or equipment, two (2) years of which were in a supervisory capacity.

Education:

The completion of high school supplemented by college courses on construction, or other public works subjects and supervisory or management principles and practices.

Exhibit A

CITY OF BREA
Public Works Manager (Continued)
5 Licenses and Certificates:

Possession of a valid Driver’s License issued from the California Department of Motor Vehicles.

Possession of a valid Class A Driver's License issued from the California Department of Motor Vehicles may be required.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit for prolonged periods of time, twist or turn, lightly grasp objects, reach, and move about the work area.

Input data into computer, typewriter, and calculator for prolonged periods of time.

Perform strenuous physical labor for extended periods of time requiring physical strength, dexterity and endurance, which includes grasping, sitting, standing, walking, bending, kneeling, pulling, pushing, twisting, lifting, and carrying on a regular basis.

Hear and speak to the general public and co-workers.

Read written instructions and diagrams.

Exposure to:

Vibrations and pitch of computer typewriter, photocopier, adding machine, and office equipment.

Direct sunlight, heat, humidity, rain, wind, and cold while working outdoors.

Automotive traffic while working in and around curbs, gutters, and median strips.

Noisy equipment such as lawn mowers, chain saws, jackhammers, automotive and diesel engines, and various hand-held power tools.

Vibration while operating vehicles or power equipment.

Vehicle or machinery exhaust fumes, dust, engine grease, oils, herbicides, and pesticides.

FLSA Status: Exempt
Exhibit A
1 CITY OF BREA

PUBLIC WORKS UTILITIES MANAGER

DEFINITION
To perform highly responsible managerial work overseeing the Water, Sewer and Storm Drain Divisions of the Public Works Department exercising a considerable degree of judgment and discretion in establishing work plans and priorities within the confines of department guidelines and policies; to assist the director with the planning, organizing, managing, and reviewing of field operations within the Water, Sewer and Storm Drain Divisions; comply with all State and County water distribution requirements and perform related duties, as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Public Works Director, Deputy Director of Public Works, or designee.

Exercises direct supervision over supervisory, professional, technical, and administrative support staff.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS – Duties may include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change, or rescind work assignments as needed.)
Plan, organize, direct the daily operations, monitor, evaluate, and make recommended improvements and modifications to assigned division(s).

Plan, organize, assign, supervise, direct, and review the work of subordinate field staff.

Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures Assist with, and perform a variety of personnel actions including employee selection, promotions, performance evaluations, disciplinary actions, and dismissals.

Monitor the day-to-day control of expenditures for materials and supplies; estimate labor and material costs
Assist in the preparation of the Capital Improvement Budget for the City, and assume responsibility for preparation of the assigned division(s) annual operating budget including water distribution, sewers, and storm drain operations.

Exhibit A

CITY OF BREA
Public Works Utilities Manager (Continued)
2 Prepare plans for improvements and modifications to field operations of the Water, Sewers and Storm Drain Divisions.

Prepare specifications for contract maintenance work.

Prepare specifications for the purchase of new equipment.

Prepares agenda reports to Council and Commissions on items related to assigned division(s) operations
Respond to public inquiries and requests.

Coordinate compliance with the California State Water Quality Resources Control Board and State Health Department.

Represent the City before outside agencies and at professional meetings, as required; may represent the Public Works Director and/or Deputy Director of Public Works in their absence; attend required meetings regarding water use with the Metropolitan Water District, Metropolitan Water District of Orange County, California Domestic Water Company, Orange County Sanitation District, and State Department of Dam Safety.

Coordinate with other city departments regarding support services and to meet the overall goals and objectives of the City.

Ensures staff compliance with City and mandated safety rules, regulations, and protocols; develops and proposes safety requirements.

Ensures contractor performance is in compliance with contract terms, conditions and specifications.

Be available to respond to emergency call-outs, 24-hours per day, 7 days per week.

Perform the most difficult and technically complex work of the assigned division(s).

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Methods, materials, tools, equipment, and procedures used in public works maintenance with specialized knowledge as required for water distribution systems, sewers, and storm drain systems.

Exhibit A

CITY OF BREA
Public Works Utilities Manager (Continued)
3 General engineering knowledge and practice; e.g., reading and interpretation of plans and specifications.

Specialized knowledge in the following: hydraulics, pressure zones, plumbing, State of California Department of Health Services reporting requirements, water quality related issues, sewer systems, computer and telemetry systems, and National Pollutant Discharge Elimination System (NPDES).

Principles and practices of supervision, training, and performance evaluation.

Purposes and uses of a variety of vehicles, hand tools, power tools, and equipment.

The uses and operation of heavy equipment and mechanical equipment.

Methods and techniques of preparing technical and administrative reports and general business correspondence.

Principles and practices of budget development and management.

Principles and practices of management and supervision.

Federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.

Ability to:

Plan, organize, assign, and supervise the work of construction, maintenance, and operational personnel.

Perform technically complex tasks.

Evaluate divisional operations and recommend improvements.

Evaluate and recommend improvements in operations, procedures, polices or methods.

Work with subordinates to plan and coordinate personnel and equipment assignments.

Establish effective working relationships with employees, contractors, the general public, and officials of other governmental agencies.

Read and interpret plans, specifications, and diagrams.

Analyze and interpret federal and state regulations.

Estimate job costs.

Exhibit A

CITY OF BREA
Public Works Utilities Manager (Continued)
4 Organize and conduct division training programs.

Administer public works contracts.

Communicate effectively, orally, and in writing with department personnel, other City departments, State and County representatives, contractors and vendors, citizens' groups and the general public.

Operate computer and related software to input, query and maintain data and/or conduct research.

Make decisions and maintain work effectiveness with frequent changes in workload and priority of assignments, in order to meet deadlines.

Experience:

Five (5) years of increasingly responsible experience in construction, maintenance and operation of water systems, two (2) years of which were in a supervisory capacity.

Education:

The completion of high school, supplemented by college courses on water systems and supervisory or management principles and practices.

Licenses and Certificates:

Possession of a valid driver’s license issued from the California Department of Motor Vehicles.

Possession of a valid Class A Driver's License issued from the California Department of Motor Vehicles may be required.

Possession of a Grade D4 Water Distribution Operator certificate issued by the State of California Department of Health Services.

Exhibit A

CITY OF BREA
Public Works Utilities Manager (Continued)
5 PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS include, but are not limited to, the following:

Ability to:

Frequently sit for prolonged periods of time, twist or turn, lightly grasp objects, reach, and move about the work area.

Input data into computer, typewriter, and calculator for prolonged periods of time.

Hear and speak to the general public and co-workers.

Read written instructions and diagrams.

Exposure to:

Vibrations and pitch of computer typewriter, photocopier, adding machine, and office equipment.

Direct sunlight, heat, humidity, rain, wind, and cold while working outdoors.

Automotive traffic while working in and around curbs, gutters, and median strips.

Noisy equipment such as lawn mowers, chain saws, jackhammers, automotive and diesel engines, and various hand-held power tools.

Vibration while operating vehicles or power equipment.

Vehicle or machinery exhaust fumes, dust, engine grease, oils, herbicides, and pesticides.

FLSA Status: Exempt
Exhibit A

EXHIBIT B
Salary Tables Effective 02/01/2025 by Association
APEA
Payroll Supervisor
Principal Accountant
Principal Human Resources Analyst
Principal Management Analyst
Principal Planner
Public Works Utilities Supervisor
Utility Billing Supervisor
BCEA
Management Assistant
Payroll Technician
BFMA
Fire Deputy Chief
Fire Division Chief
BMA
Deputy Director of Community Development
Deputy Director of Public Works
Public Works Manager
Public Works Utilities Manager
Exhibit B
Payroll Supervisor