Brea City Council
July 15, 2025

CITY OF BREA
Sewer System Management Plan Audit 2021
Hotspot Location Map
Figure 4-5
Brea Hot Spot Location
Operation and Maintenance Program
City of Brea 4-8 Sewer System Management Plan Audit
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In 2020, hotspot cleaning records show that a total of 193,289 feet of pipe was cleaned. The total length of the sewers identified as a hotspot is 27,582 feet. Therefore, the hotspots were cleaned seven (7) times each in 2020, meaning the hotspots were cleaned at a frequency less than monthly. It is recommended that the hotspot cleaning efforts be increased to meet the monthly goal.

Drop Manholes, Gas Traps, and Siphon Maintenance
Per the SSMP Chapter 4, the City’s sewer system includes the following:
 1 drop manhole
 1 siphon
 No gas trap manholes
The City’s sewer GIS consists of 81 drop manholes which are listed in Table 4-1. The City has identified that there are two sewer siphons crossing Brea Creek at the following locations:
 South of Imperial Highway, adjacent Arovista Park
 North of Imperial Highway, west of Rite Aid
Table 4-1
Drop Manhole ID
It is recommended that SSMP Chapter 4 be updated to reflect the correct facility inventory.

There has been a history of complaints from nearby residents regarding sewer backups, upstream of the siphon (Siphon S-2) in Arovista Park, south of Imperial Highway. The sewers and manholes are very shallow and consistently fill up with debris. The City hires a contractor to vacuum the debris for the upstream sewers and manholes quarterly. The siphon itself has not been cleaned due to the difficulty in isolating the siphon. The 2021 Sewer Master Plan, includes a capital improvement project to construct a A02D FA35D IC33D RA29D
A2109D FB1002D IC34D RA3606D
B0908D FB10D ID0101D RA43D
B1506D FB3551D ID0601D RB2012D
B15D FB4105D ID06D RB2016D
CC092D FB4720D IE0801D RB2017D
CC12D FB4721D K08D RB38D
CC1801D FB4732D K1211D RB4508D
CC1811D FB4761D K16D RB4522D
CC1812D FB50D K17D RB4523D
CC1844D FB5204D K18D RB4524D
CC18D FB53D LA07D RB4601D
CC26D FB54D LB0403D RB4609D
CC40D IA0601D LB0408D RB4617D
FA18D IB0503D LB04D RB59D
FA1906D IB21D LB06D RB60D
FA1917D IC2304D LC0904D RB6303D
FA1989D IC2329D LC11D RB63D
FA19D IC2334D LC13D
FA23D IC2335D RA17D
FA3433D IC23D RA2447D
Operation and Maintenance Program
City of Brea 4-9 Sewer System Management Plan Audit
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permanent bypass line so that the City would have the ability to clean this siphon frequently. It is recommended that Siphon S-2 be added to the hot spot list and cleaned on a monthly basis once the bypass line is constructed.

Lift Station Maintenance
The City owns and operates three sewer lift stations, namely the La Floresta Lift Station, the Briarwood Lift Station, and the Brea Creek Lift Station.

La Floresta Lift Station is maintained by Facility Process Solutions as follows:

Inspection logs document that the following work is completed monthly:
 Generator check
 Flush water
 Clean dry well
 Operate well sensor
 Check generator fluid
 Check compressor fluid
 Check blow-down compressor and condenser coils
 Inspect and rotate impellor on spare pump
Inspection logs document that the following work is completed bi-annually:
 Clean wet well with flushing water
 Remove pump and perform visual inspection
 Exercise discharge valves
Inspection logs document that the following work is completed annually:
 Service compressor and separator
 Change oil and filters
 Run Generator under load by Caterpillar Service Technicians  Clean and check wiring and contacts in the MCC panels Briarwood Lift Station is maintained by the City.

Inspection logs document that the following work is completed monthly:
 Checking the degreaser amount
 Cycling the pumps
Jamison Engineers and Facility Process Solutions have historically performed maintenance of the pump station when the required work is outside of the capability of the City staff.

Brea Creek Lift Station is maintained by the City.

Inspection logs document that the following work is completed monthly:
 Checking the degreaser amount
Operation and Maintenance Program
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 Cycling the pumps
Jamison Engineers and Facility Process Solutions have historically performed maintenance of the pump station when the required work is outside of the capability of the City staff.

A summary of the lift station inspections between 2018 and 2020 is shown in Table 4-2. The City is not performing inspections at the Briarwood Lift Station and the Brea Creek Lift Station monthly, as stated in SSMP Chapter 4. It is recommended that inspections be increased at these two sites. It is also recommended that the City create a detailed check list for the monthly inspections at Briarwood Lift Station and Brea Creek Lift Station to clarify all the work that is performed for each inspection.

Table 4-2
Sewer Lift Station Inspection Summary
Flow Monitoring
The City requires flow monitoring when routine inspections indicate that there have been changes in the flows. In addition, flow monitoring is recommended when new development and redevelopment projects are proposed to connect to the City’s existing sewer system.

Vermin Control
Vermin control is performed quarterly by Golden Bell Products, a licensed contractor. The City maintains an annual purchase order with Golden Bell Products. Manholes that require vermin control are identified from routine inspections. A summary of recent vermin control activities is shown on Figure 4-6. It is recommended that SSMP Chapter 4 be updated to state that the vermin control is performed quarterly.

2018 2019 2020 2018 2019 2020 2018 2019 2020
January 1 1 1 1 1 1 1
February 1 1 1 2
March 1 1 111
April 1 1 1 1 2 1 1
May 1B11 11 1
June B 1 1 1 1 1 1
July 1 1 B 1 1 1
August 1 1 1 1 1 1
September 1 1 1 2 1 1 1 1
October 1 1 1 1 1 1
November A 1 1 1 1 1
December 1 A 1 1 1 1 1
Total 12 12 12 8 6 10 8 7 4
"B" = Bi-annual maintenance performed
"A" = Annual maintenance performed
La Floresta Lift Station
Number of Inspections
Briarwood Lift Station
Number of Inspections
Brea Creek Lift Station
Number of Inspections
Month
Operation and Maintenance Program
City of Brea 4-11 Sewer System Management Plan Audit
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Figure 4-6
Total Vermin Control
Work Schedule and Documentation
It is stated in SSMP Chapter 4 that;
“The City schedules inspections and cleaning annually utilizing a grid map of the City’s jurisdiction. Additional special cleanings or repairs are scheduled as resident or business complaints are received or as hotspots are identified. Work completed is documented via a Microsoft Excel file with relevant work information for later reference as needed.” City staff records routine sewer cleaning, hot spot cleaning, and lift station maintenance activities on hard copy logs. The hard copy logs are filed in a cabinet at the City offices. The City has not documented the operation and maintenance work in a database file for the last three (3) years, due to lack of staffing and the tedious nature of the work it takes to transfer data from hard copy logs into a spreadsheet database.

For the most part, City operation and maintenance (O&M) staff keeps track of where and what kind of work has been done on the sewer facilities. Other departments (i.e. engineering) do not have access to the maintenance information unless they request it from the O&M staff. Even then, the information may not be easy to access due to the fact that documentation is not kept electronically. For instance, the cleaning data provided for this SSMP audit was an annual summary of length of pipe cleaned. There was no easy way for the City to provide information on when particular pipes were last cleaned. There was no easy way to identify which pipes were cleaned over the last year.

A maintenance schedule database is necessary to help demonstrate that the City is doing its due diligence in managing the operation and maintenance of its sewer system. At a minimum, the maintenance activities should be recorded electronically in some sort of database(s) so that the information can be easily accessed and queried when needed. It is highly recommended that the City invest in a computer software program that will assist in managing the sewer asset maintenance. There are multiple programs available for sewer system asset management and maintenance such as Cartegraph, and IWorQ. Some programs can simultaneously be utilized for an agency’s water and stormwater system as well. The City will have Operation and Maintenance Program
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to investigate software options to determine which one may be the best fit. Some of the primary features the City should look for in a software program are as follows:

1. Create inventory of sewer assets

2. Document inspections and maintenance activities

3. Assign and schedule future tasks

4. Track labor, equipment materials, and resources

5. Integrate GIS/mapping, modeling data, and CCTV inspection data

6. Ability to access data in the office and in the field

7. Interactive mapping

8. Integration with work order system

9. Ability to generate reports
c. Rehabilitation and Replacement Plan
Order 2006-003-DWQ requires that the City must “develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan.”
Historical CCTV Inspections
SSMP Appendix F summarizes the CCTV inspection effort that was conducted between 1999 and 2001.

The City rehabilitated approximately 17,200 feet of gravity sewer between 2009 and 2015, using primarily cured in place pipe (CIPP) linings. A follow up CCTV inspection schedule is provided in Appendix F as follows:
a. Portions of the system rated to be in Priority 1 and Priority 2 Structural Deficiency condition will be inspected annually and evaluated to determine if immediate corrective action is needed. b. Portions of the system rated to be in Priority 3 and Priority 4 Structural Deficiency condition will be CCTV inspected and evaluated once every three (3) years. c. Portions of the system rated to be in Priority 5 through Priority 8 Structural Deficiency condition will be CCTV inspected and evaluated once every five (5) years. d. Portions of the system with Priority 9 and Priority 10 or not structural deficiencies will be CCTV inspected and evaluated once every ten (10) years.
e. Portions of the system with Operational and Maintenance deficiencies, except the Hotspots, will be CCTV inspected and evaluated once every four (4) years.

Operation and Maintenance Program
City of Brea 4-13 Sewer System Management Plan Audit
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f. Hotspots, except siphons, will be CCTV inspected and evaluated before and after each maintenance activity and cleaning for one year to establish the appropriateness of the method, and then annually.

Current CCTV Inspections
Pipe Tec Incorporated (Pipe Tec) conducted CCTV inspections of the City’s gravity sewers between April 7, 2020 and February 12, 2021. During this time, approximately 574,744 feet of sewers (2,557 pipes) was cleaned and inspected by closed circuit television. The National Association of Sewer Service Companies (NASSCO) Pipeline Assessment and Certification Program (PACP) coding procedures formed the basis of the gravity sewer inspections. Improvement projects were recommended in the 2021 Sewer Master Plan for all gravity sewers that were identified to have at least one structural grade 5 defect. Structural grade 5 defects are of the highest concern because they have the highest probability of pipe failure and causing a sewer spill.

Prior to implementing improvement projects, CCTV inspection recordings and reports need to be reviewed in detail. Specific improvement projects should then be developed for pipe removal and replacement, spot repair, pipe lining, increased maintenance, and/or other methods shall be developed based on the CCTV detailed review of the inspection data.

It is recommended that SSMP Appendix F be updated to reflect the current CCTV inspections. All the inspections should be evaluated or classified into priorities so that the follow-up CCTV inspection schedule can be identified for each sewer pipe. If needed, the follow-up CCTV inspection schedule should be updated as well.

As structural deficiency mitigation projects are implemented, their condition and follow-up CCTV inspection schedule should be reclassified.
d. Staff Training
Order 2006-003-DWQ requires that the City “provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained.” The City’s training program includes, but is not limited to, the following:
 Lockout-tag out (annual)
 Confined space entry (annual)
 Traffic control
 Driver safety
 Fats, Oil, and Grease Collection
 Spill response
 CWEA training
The City’s historical training logs are currently not maintained in an accessible database format. It is recommended that the following be tracked in a database, at minimum:
 Training Topic
 Date of Training
 Trainer Name
 List of Attendees
Operation and Maintenance Program
City of Brea 4-14 Sewer System Management Plan Audit
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The training logs are necessary to help demonstrate that the City is doing its due diligence in conducting routine training of staff members. These logs are useful when conducting SSMP Audits, which is required every 2 years.

Contractors are required to be licensed and certified. Prior to the award of a contract, resumes and training program certifications for the contractor staff is required to be submitted to the City. e. Equipment Inventory
Order 2006-003-DWQ requires that the City must, “provide equipment and replacement part inventories, including identification of critical replacement parts.” The equipment and parts inventory list is included as SSMP Appendix K. The inventory is summarized in Table 4-3.

Table 4-3
Equipment and Spare Parts Inventory
4-3 Summary of Recommendations
The following items are recommended to be added and/or updated in SSMP Chapter 4:

1. It is recommended that the sewer system map in SSMP Appendix D be updated to include the sewer lift stations and all storm water conveyance facilities.

2. It is recommended that the CCTV inspection data collected in 2020-2021 be reviewed to determine if additional sewer reaches should be added to its hotspot list.

3. It is recommended that the description of the cleaning frequency goal and efforts be changed in SSMP Chapter 4.

4. It is recommended that the hotspot cleaning efforts be increased to meet the monthly goal.

Vehicles
Spare Equipment
Sewer Spill Containment Equipment
Safety Equipment
Briarwood Lift Station Spare Pump
Gravel bags
Absorbent
Polyethylene Sheets
Vactor Truck
CCTV Truck
Caution Tap
Large Crowd Control Barricades
Blowers
Flashlights
Traffic Cones
Tripods
Arrow Boards
Harness
Light Towers
Gas Detectors
Operation and Maintenance Program
City of Brea 4-15 Sewer System Management Plan Audit
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5. It is recommended that SSMP Chapter 4 be updated to reflect the correct facility inventory.

6. It is recommended that Siphon S-2 be added to the hot spot list and cleaned on a monthly basis once the bypass line is constructed.

7. It is recommended that inspections be increased at the Briarwood Lift Station and the Brea Creek Lift Station to meet the monthly inspection schedule.

8. It is recommended that a detailed check list be created for the monthly inspections, at Briarwood Lift Station and Brea Creek Lift Station to identify what work is being done during each inspection.

9. In addition, flow monitoring is recommended when new development and redevelopment projects are proposed to connect to the City’s existing sewer system.

10. It is recommended that SSMP Chapter 4 be updated to state that the vermin control is performed quarterly.

11. It is highly recommended that the City invest in a computer software program that will assist in managing the sewer asset maintenance.

12. It is recommended that SSMP Appendix F be updated to reflect the current CCTV inspections. All the inspections should be evaluated or classified into priorities so that the follow-up CCTV inspection schedule can be identified for each sewer pipe. If needed, the follow-up CCTV inspection schedule should be updated as well.

13. It is recommended that the following be tracked in a database, at minimum:
a. Training Topic
b. Date of Training
c. Trainer Name
d. List of Attendees
City of Brea 5-1 Sewer System Management Plan Audit
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SECTION 5

DESIGN AND PERFORMANCE PROVISIONS
5-1 Waste Discharge Requirements
Order No. 2006-0003 requires that the City have:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for rehabilitation and repair of existing sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pump stations, and other appurtenances and for rehabilitation and repair projects. 5-2 Compliance
The City adopted its Sewer Standard Plans and Specifications in November 2013. This document is located on the City’s official website. The Brea Municipal Code (BMC) §13.00.170 states that all sewers, “shall be constructed in accordance with the City’s Sewer Standard Plans, and Specification”. a. Standards for Installation, Rehabilitation, and Repair Order No. 2006-0003 requires that the City possess, “Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for rehabilitation and repair of existing sewer systems.”
The Standard Plans include detailed drawings for the following:
 Sewer Lateral
 Sewer Cleanout
 Manhole
 Drop Manhole
 Manhole Frame
 Manhole Shaft
 Concrete Base
 PVC Manhole Liner
 PVC T-Lock Liner
 PVC Liner with Gas Flap
 Grease Interceptor
 Concrete Slope Anchors
 Wye Connection
 Concrete Easement
 Manhole Connection
 Pipe Bedding
 Steel Casing
Standards for design and construction of sewer facilities are included in the Sewer Standard Plans and Specifications document. Topics covered in this document include, but are not limited to, the following:
 Minimum Size
 Minimum Slope
 Maximum Slope
 Design Flow
 Standard Location and Alignment
 Easements
 Horizontal Curves
 Stationing Procedures
 Minimum Depth
 Sewer Pipe Material
 Manhole Design Requirements
 Clean-Outs
 Separation Requirements between Utilities
 House Laterals
 Private Sewer Laterals
 Sewer Pump Station Design Requirements
 Inspection and Testing of Gravity Sewer
Design and Performance Provisions
City of Brea 5-2 Sewer System Management Plan Audit
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The City is currently completing an update to its Sewer Master Plan. The scope of work included an update of the hydraulic model and capacity analysis. Sewer lift station inspections and CCTV gravity sewer inspections were also conducted in 2020-2021. Improvement projects were identified for hydraulic capacity deficiencies and for structural condition deficiencies. Performance Evaluation and Design Criteria was developed to evaluate the sewer system. It is recommended that the City’s existing Sewer Design Standard Plans and Specifications be updated such that there is consistency between criteria included in both documents. It is recommended that the following items be updated in the Sewer Design Standard Plans and Specifications document:

1. Item 3: Size – Gravity Sewer
Remove the following text, “The City of Brea may accept 6-inch diameter sewer lines if they must be used to provide adequate velocity.”

2. Item 4: Minimum and Maximum Slope
Remove the following text, “The minimum slope on a 6-inch sewer shall be 1% where the tributary area consists of less than 20 dwelling units (DU) or its flow equivalent.”

3. Item 5: Design Flow Criteria
Revise the Peak Dry Weather Flow (PDWF) peaking equation to match the Sewer Master Plan which uses flow units in mgd
PDWF = 1.777 x ADWF0.92
ADWF = Average Dry Weather Flow (mgd)
PDWF = Peak Dry Weather Flow (mgd)

4. Item 5: Design Flow Criteria
Revise the Peak Wet Weather Flow (PWWF) peaking equation to match the Sewer Master Plan which uses the following:

PWWF = 1.25 x PDWF

5. Item 17.12.A.2.a: Sewer Pump Station - Suction Pipe
Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.

6. Item 17.12.A.3.a: Sewer Pump Station - Discharge Pipe Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.
b. Standards for Inspection and Testing of New, Rehabilitated and Repaired Facilities Order No. 2006-0003 requires that the City possess, “Procedures and standards for inspecting and testing the installation of new sewers, pump stations, and other appurtenances and for rehabilitation and repair projects.”
Design and Performance Provisions
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Brea Municipal Code (BMC) §13.00.170 states that;
For construction specifications and details not covered in the City Standards, the following reference standards may be applied at the discretion of the City Engineer:

1. The California Plumbing Code

2. The Uniform Plumbing Code

3. The Standard Standard Specifications for Public Works Construction (Greenbook); and/or

4. The Standard Plans for Public Works Construction (Greenbook) The City requires that the new sewers are CCTV inspected and that “As-Built” plans are prepared and submitted before sewer improvement projects are accepted. Inspection services are conducted by City staff or contractors for new sewers and sewer rehabilitation projects. The inspectors follow the criteria included in the Standard Specifications for Public Works Construction and the Standard Plans for Public Works Construction (Greenbook). The Greenbook and the Design Criteria for Sewer Facilities documents provide the inspection and testing procedures for the following:
 CCTV Inspection (Greenbook 306-7.8.2.1)
 Water Exfiltration Testing (Greenbook 306-7.8.2.2)
 Water Infiltration Testing (Greenbook 306-7.8.2.3)
 Air Pressure Test (Greenbook 306-7.8.2.4)
 Leakage Test for Corrugated Metal Pipeline (Greenbook 306-1.4.5) 5-2 Summary of Recommended Updates
It is recommended that the City’s existing Sewer Design Standard Plans and Specifications be updated such that there is consistency with criteria included in the 2021 Sewer Master Plan, which is being conducted concurrent to this SSMP Audit. It is recommended that the following items be updated in the Sewer Design Standard Plans and Specifications document:

1. Item 3: Size – Gravity Sewer
Remove the following text, “The City of Brea may accept 6-inch diameter sewer lines if they must be used to provide adequate velocity.”

2. Item 4: Minimum and Maximum Slope
Remove the following text, “The minimum slope on a 6-inch sewer shall be 1% where the tributary area consists of less than 20 dwelling units (DU) or its flow equivalent.”

3. Item 5: Design Flow Criteria
Revise the Peak Dry Weather Flow (PDWF) peaking equation to match the Sewer Master Plan which uses flow units in mgd
PDWF = 1.777 x ADWF0.92
ADWF = Average Dry Weather Flow (mgd)
PDWF = Peak Dry Weather Flow (mgd)
Design and Performance Provisions
City of Brea 5-4 Sewer System Management Plan Audit
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4. Item 5: Design Flow Criteria
Revise the Peak Wet Weather Flow (PWWF) peaking equation to match the Sewer Master Plan which uses the following:

PWWF = 1.25 x PDWF

5. Item 17.12.A.2.a: Sewer Pump Station - Suction Pipe
Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.

6. Item 17.12.A.3.a: Sewer Pump Station - Discharge Pipe Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.

City of Brea 6-1 Sewer System Management Plan Audit
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SECTION 6

OVERFLOW EMERGENCY RESPONSE PLAN
6-1 Waste Discharge Requirements
Order 2006-003-DWQ requires that at a minimum, the Overflow Emergency Response Plan must include:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b) A program to ensure appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially effected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP (Monitoring and Reporting Program). All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; (d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewaters to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and the impact of the discharge. 6-2 Compliance
The City has addressed the Overflow Emergency Response Plan requirements of Order 2006-003-DWQ in SSMP Chapter 6, the Overflow Emergency Response Plan (OERP), and SSMP Appendix J, the Overflow Emergency Response Procedures. The OERP includes notification procedures when a sanitary sewer overflow (SSO) occurs. The Overflow Response Procedures (Appendix J) presents the City’s strategy for:
 Receiving reports of SSOs and providing the information to appropriate parties for action  Mobilizing labor, materials, tools and equipment
 Containment of the overflow
 Eliminating the cause of the overflow
 Conducting clean-up of the impacted area
 Preparing reports for submittal to jurisdictional agencies and other interested parties, including calculating the volume of SSO
The City’s sanitary sewer overflows SSO history is detailed in Table 6-1and summarized on Figure 6-1. The location of each spill is shown on Figure 6-2. A sewer collection system with less than three (3) spills from publically owned system (excluding private property spills that do not result from a blockage in the public system) per 100 miles per year is considered an adequate system. For the City’s sewer system (134 miles), this is about four (4) spills per year. Between 2016 and 2021, the City experienced 3 public spills per year or less, staying under the acceptable threshold.

Overflow Emergency Response Plan
City of Brea 6-2 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Table 6-1
Sanitary Sewer Overflow History
Year
Spill
Type* ID Date
Public/
Private Location
Spill
Volume
(gpm)
Recovered
Volume
(gpm)
Surface
Water
Reached
Storm
Drains ? Likely Cause
2016
3 831445 1/4/2017 Public 345 Oak Place 240 240 No yes Debris/rags PLSD 832185 1/28/2017 Private 327 Birch 100 100 No No Debris/ragsPLSD 837669 7/28/2017 Private On the Hook Restaurant 4,500 4,500 No No FOG 1 841653 11/18/2017 Public Greenbriar and Plum 600 30 Yes Yes Roots3 841714 11/21/2017 Public 620 N. Brea Blvd 50 50 No No Roots1 844978 2/22/2018 Public 405 S State College 11,528 1,800 Yes Yes Debris PLSD 845617 3/12/2018 Private Slapfish, La Fiesta and La Crescenta 280 150 Yes Yes Plug left in sewer 1 853267 11/27/2018 Public N. Valencia Ave, north of Santa Fe Ave 2,430 500 Yes Yes Debris/Const1 856905 3/12/2019 Public Olive and Almond 60 40 Yes Yes Debris/rags2 857594 4/16/2019 Public Olinda Village 3,000 3,000 No No Roots1 862667 11/6/2019 Public Valencia and Santa Fe 3,000 1,500 Yes Yes Debris/Const 2020
PLSD 871438 1/2/2021 Private 327 Birch 150 145 Yes Yes FOG 1 874773 6/17/2021 Public 515 W Lambert Rd 20 15 Yes Yes Debris/rags * 1 = Category 1 Spill* 2 = Category 2 Spill* 3 = Category 3 Spill*PLSD = Private Sewer Lateral Discharge 2017201820192021
No spillsNo spills
Overflow Emergency Response Plan
City of Brea 6-3 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Figure 6-1
Sanitary Sewer Overflow Summary
0123456
2016 2017 2018 2019 2020 2021
No. of SSOs
Year
Public Private Total
SSO Threshold (4 SSOs/Year)
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#*
#*
#* Brea Creek
Lift
Station
Briarwood
Lift
Station
Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Sewershed 1
(Imperial)
Sewershed 2
(Fullerton)
Sewershed 5
(Rolling Hills)
Sewershed 6
(Associated)
Sewershed 8
(Kraemer)
Sewershed 7
(Cypress)
Sewershed 9
(Valencia)
Sewershed 4
(Laurel)
Sewershed 3
(Brea)
Sewershed 10
(Carbon Canyon)
Sewershed 11
(Rose) La Floresta
Lift Station
Brea Creek
Broadrock
Renewable
Energy
Thompson
Energy
Breitburn
Energy
OCSD
Imperial Relief Interceptor/
Miller Holder Trunk
OCSD
Fullerton Brea Trunk Sewer/
Fullerton Brea Interceptor
OCSDRolling Hills Sub-Trunk
OCSD
Cypress Sub-Trunk
OCSDKraemer Interceptor
OCSDCarbon Canyon Interceptor
Brea Sphere
of Influence
Brea Sphere
of Influence
City of
Yorba Linda
ID 845617
ID 837669
ID 871438
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ID 857594
ID 856905
ID 862667
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Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Legend
Brea Gravity Sewers
Brea Force mains
OCSD Gravity Trunk Sewers
City of Brea Boundary
Brea Sphere of Influence
#* Brea Lift Stations
Sanitary Sewer Overlow Type
!( Public
!( Private
0 3,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA
Sewer System Management Plan Audit 2021
Sewer Overflow Locations
Figure 6-2
Overflow Emergency Response Plan
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a. Initial Notification Procedures
Order 2006-003-DWQ requires that at a minimum, the OERP must include “proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;” An overflow may be detected by City employees or by others. During normal working hours, calls are routed to the Maintenance Services Department (714) 990-7629. After hours, the City’s 24-hour Police and Fire Dispatch receives incoming calls at (714) 990-7911. It is recommended that the City’s website be updated so that it is easy for a resident to find the phone number to call in the event of an SSO, in order to expedite the response to the spill.

After hours, the Maintenance Services Department Supervisor and a field crew are on–call to respond to a SSO 24-hours per day, 7 days per week.

The high water level alarms, pump failure alarms, and automatic dialer for the three sewer lift stations are also detailed in SSMP Chapter 6. The description of the La Floresta Lift Station states that, “ownership of the lift station has not yet been formally transferred to the City.” It is recommended that this statement be deleted at the time of the next required SSMP update.
b. SSO Response
Order 2006-003-DWQ requires that at a minimum, the OERP must include, “A program to ensure appropriate response to all overflows.”
The Overflow Emergency Response Procedures (Appendix J) includes a procedure to respond to sanitary sewer overflows, as summarized below:

1. Respond to the SSO event

2. Assess the SSO

3. Contain the SSO

4. Contact the appropriate agencies

5. Correct the cause of the SSO

6. Clean up the SSO

7. Post-response activities
The City’s SSO Reporting Procedures Flow Chart is included in the SSMP document as Figure 2-2. It clearly illustrates the chain of communication for reporting SSOs beginning from receipt of an SSO notification to submitting reports to appropriate agencies.

The City’s goal is to respond to a SSO within 30 minutes of the initial notification. The Overflow Emergency Response Procedures (Appendix J) includes specific procedures for overflows caused by the following scenarios:
 Overflow due to pipe blockage
 Overflow due to a gravity sewer pipe break
 Overflow due to a force main break
 Overflow caused by a power failure at a pump station
 Overflow caused by a mechanical failure at a pump station Overflow Emergency Response Plan
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It is recommended that the City update the OERP to include site specific response procedures for SSOs at each of the three (3) Sewer Lift Stations and at the City’s existing siphons. This should include detailed procedures regarding identification of the possible overflow manholes and nearby catch basins; correction of mechanical and electrical failures; cleaning of the wet wells and affected streets and storm drains; and performing all necessary sampling.

The Overflow Emergency Response Procedures (Appendix J) includes a sample notification reporting form, which is to be completed once a spill has been cleaned up.

As requested by Section 13 (iv) (a) in Order 2006-003-DWQ, the City should “maintain and up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities”. A map of the City’s sewer system is included in Appendix D of the SSMP document. This map shows the City’s sewers, manholes, and outfall sewers. It is recommended that the City update the map to include the sewer lift station locations and all the storm water conveyance facilities. It is important to identify the sewer and storm drain facilities on the same map. In the event of a SSO, the map can be used to identify which storm drain system will be affected by the sewer overflow so that the City can take appropriate actions to prevent the sewage from entering the storm drain system.

The Overflow Emergency Response Procedures (Appendix J) includes the following list of post response activities that will be considered:
 Correspondence with private property owners
 Conduct CCTV inspection
 Provide additional maintenance activities
 Formulate and implement improvement projects
 Update the SSO reports, with any new information
 Update the City’s overflow tracking database and maps  Evaluate the efficiency of the OERP procedures
 Restock equipment, supplies, and tools
c. Notifying the Appropriate Regulatory Agencies
Order 2006-003-DWQ requires that at a minimum, the OERP must include “procedures to ensure prompt notification to appropriate regulatory agencies and other potentially effected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP (Monitoring and Reporting Program). All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;”
All notification procedures for responding to a SSO event are summarized in SSMP Chapter 6. Once a SSO has been contained, the City staff will notify the appropriate agencies of the SSO event. The contact information for the following agencies is also included in SSMP Chapter 6:

1. Orange County Health Care Agency
Overflow Emergency Response Plan
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2. California Regional Water Quality Control Board

3. Office of Emergency Services (Currently California Emergency Management Agency)

4. Orange County Public Works Department

5. Brea Fire Department

6. Brea Police Department

7. California Highway Patrol Orange County Communication Center

8. County of Orange Sheriff’s Department

9. Orange County Sanitation District

10. City of Fullerton

11. City of Placentia

12. City of Yorba Linda

13. Sierra Analytical Labs (Water Quality Monitoring)

14. Associated Laboratories (Water Quality Monitoring)
Currently, the City reports SSOs electronically to the State Water Resources Control Board, as instructed by the Waste Discharge Requirements. The City reports SSOs on the California Integrated Water Quality System (CIWQS) website (http://ciwqs.waterboards.ca.gov/), where it is automatically added to the Statewide Sanitary Sewer Overflow Database. SSMP Chapter 6 describes the proper electronic reporting procedures for an SSO.
d. Training
Order 2006-003-DWQ requires that at a minimum, the OERP must include “procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained.”
The City’s training program includes spill response. The City’s historical training logs are currently not maintained in an accessible database format. It is recommended that the City electronically track the following, at minimum:
 Training Topic
 Date of Training
 Trainer Name
 List of Attendees
e. Additional Response Activities
Order 2006-003-DWQ requires that at a minimum, the OERP must include “procedures to address emergency operations, such as traffic and crowd control and other necessary response activities.” SSMP Chapter 6 states that traffic and crowd control may be necessary when responding to SSO. The Brea Police Department will be contacted for traffic control on City streets. The California Highway Patrol will be contacted if traffic control is needed on state highways, and County of Orange Sheriff’s Department will be contacted if traffic control is needed in unincorporated areas.

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f. Prevention of Discharge of Wastewaters to Surface Waters and Impact on Environment Order 2006-003-DWQ requires that at a minimum, the OERP must include “a program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewaters to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and the impact of the discharge.” The City’s OERP includes the procedures to minimize the impact of a sanitary sewer overflow. In the event that a sewer overflow reaches waters of the State, the City shall adhere to the monitoring requirements of Orange County Health Care Agency.

For Category 1 SSOs where 50,000 gallons are spilled to surface waters, the City will conduct water quality sampling and develop a SSO technical report, as required by Order No. WQ 2013-0058-EXEC.

The City will contact either Sierra Analytical Labs or Associated Laboratories to perform any necessary water quality sampling. Sampling will include ammonia and bacterial indicators, at minimum. 6-3 Summary of Recommended Updates
The following items are recommended to be added and/or updated in the City’s Sanitary Sewer Overflow Response Plan:

1. Specify on its website, what numbers a resident should call in the case of a SSO, in order to expedite the response to the spill.

2. Delete the statement, “ownership of the lift station (La Floresta) has not yet been formally transferred to the City,” from SSMP Chapter 6.

3. It is recommended that the City update the OERP to include site specific response procedures for SSOs at each of the three (3) Sewer Lift Stations and at the City’s existing siphon located south of Imperial Highway at Arovista Park.

4. Update SSMP Appendix D such that the map includes the sewer lift stations and all storm water conveyance facilities. In the event of a sanitary sewer overflow, the map may be used to identify what storm drain system may receive the wastewater that overflows from the sewer system.

5. It is recommended that the City electronically track the following training information, at minimum:
a. Training Topic
b. Date of Training
c. Trainer Name
d. List of Attendees
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SECTION 7

FATS, OILS, AND GREASE CONTROL PROGRAM
7-1 Waste Discharge Requirements
Order 2006-003-DWQ requires:

Each Enrollee shall evaluate its service area to determine whether a FOG (Fats, Oils, and Grease) control program is needed. If the Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation program and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and a schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area; (c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, Best Management Practices (BMP) requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above. 7-2 Compliance
The City’s Fats, Oils, and Grease (FOG) Control Program is described in SSMP Chapter 7. The City’s regulations relating to FOG are located in the City of Brea Municipal Code (BMC), Title 13 (Utilities), Chapter 13 (Sewers), Article V (Fat, Oils, and Grease Disposal). a. Education and Outreach
Order 2006-003-DWQ requires the City to manage “an implementation program and schedule for a public education outreach program that promotes proper disposal of FOG”.

The City’s public education and outreach includes but is not limited to:
 Pamphlets and educational material are provided to food service establishments (FSE) for proper FOG management and disposal.
 Public service announcement DVD for kitchen best management practices (BMPs) are provided to FSEs during the grease interceptor inspections.

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 Community events to educate public on sewer management.  Outreach is conducted at local schools.
 Mailouts with City newsletter are distributed.
 Running educational media ads are conducted.
 Joint outreach with the Storm Water Outreach Program is conducted.  The City website contains FOG related educational material. It is recommended that the City update the City’s website to clearly direct the public to sewer related educational material including proper FOG disposal. The material was difficult to locate on the City’s website. Direct links to all FOG related documents should be made available from the City’s “Engineering” and/or “Street, Sewer, Storm Drain, and Sanitation Divisions” webpages. The links should also be included in the City’s SSMP document.
b. FOG Disposal
Order 2006-003-DWQ requires the City to implement “a plan and a schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
BMC Title 13, Chapter 13, Article V provides requirements for the following:
 FSEs are required to have FOG Wastewater Discharge Permits (§13.00.530).  FSEs are required to operate grease control devices, such as grease interceptors (§13.00.540).  FSEs will have an approved maintenance plan (§13.00.543)  FSEs shall keep all maintenance records, which will be made available to the City upon request. (§13.00.543)
 FOG from grease interceptors shall be waste hauled regularly (§13.00.543) SSMP Chapter 7, FOG Control Program, states that solidified FOG from the City sewers are taken to designated FOG disposal facilities, typically OCSD facilities. It is recommended that the City specifically address where FSEs are allowed to dispose of the accumulated FOG. It is recommended that the City include a list of these facilities (sewer treatment plants, landfills, etc.) and the corresponding address and contact information.
c. Legal Authority
Order 2006-003-DWQ requires the City to possess “the legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG” The City’s legal authority to prohibit discharges and identify measures to prevent SSOs and blockages caused by FOG are located in BMC Title 13, Chapter 13, Article VI (Legal Authority and Penalties). The City Manager is charged with the legal authority and duty of enforcing the provisions in BMC Title 13, Chapter 13. The City also has the legal authority to obtain remedies for noncompliance and implement procedures to prevent discharge of pollutants that may endanger the health or welfare of persons or the environment or cause interference with the operation of any treatment plant.

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d. Grease Control Devices
Order 2006-003-DWQ requires the City to possess “requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, Best Management Practices (BMP) requirements, record keeping and reporting requirements.” BMC Title 13, Chapter 13, Article V, §13.00.540 (FOG Pretreatment and Grease Control Device Required) provides grease control device installation requirements. The primary requirements are as follows:
 Food facilities are required to install, operate and maintain an approved and adequately sized grease interceptor
 Fixtures that are expected to convey FOG will be connected to the grease interceptor.

Dishwashers and other fixtures that use emulsifying agents shall be connected to the sewer system directly.
 Grease interceptors shall be used in all new FSEs where necessary to install a grease control device and shall have a minimum capacity of 750 gallons  Grease interceptors are to be sized in accordance with the Uniform Plumbing Code.

BMC Title 13, Chapter 13, Article V, §13.00.543 (Grease Control Device Operation and Maintenance Requirements) provides grease control device operation and maintenance and record keeping requirements. The primary requirements are as follows:
 FSEs are required to be maintained in a manner consistent with a maintenance plan approved by the City Manager
 Grease interceptors and other grease control devices must be cleaned, maintained, and have FOG removed and disposed of in a proper manner at regular intervals and in accordance with the FOG Control Manual.
 No FOG shall pass into any sewer lateral
 The minimum maintenance frequency for interceptors is as shown in the table below unless otherwise approved by the City Manager:
 FOG removed from grease interceptors shall be waste hauled on a regular basis and disposed of in a proper manner.
 FSE owner and/or operator with an approved grease control device must keep all manifests, receipts and invoices of all cleaning, maintenance, grease removal of/from the grease control Minimum
Maintenance
Frequency
45 days
- With wok stoves, deep fryers or more than
one (1) griddle 20 days
60 days
- With wok stoves, deep fryers or more than
one (1) griddle 30 days
90 days
- With wok stoves, deep fryers or more than
one (1) griddle 60 days
I. Take out only
Type of Establishment
II. Take out and seating
III. Seating only
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device, disposal carrier and disposal site locations for a minimum of two (2) years and make all documents available to any authorized inspector.
 FSE owner and/or operator must allow authorized inspectors entry and access to FSE premises during normal business hours, for purposes of inspecting the grease control devices, reviewing the manifests, receipts and invoices relating to cleaning, maintenance and inspection of the grease control devices.

Some Best Management Practices for Fats, Oils, and Grease are listed in SSMP Appendix L. BMC Title 13, Chapter 13, Article V, §13.00.542 (Best Management Practices Required) provides best management requirements in relation to FOG. The primary requirements are as follows:
 FSEs are required to implement BMPs in their operations to minimize the discharge of FOG to the sewer system
 FSEs must implement and demonstrate compliance with BMPs per the City’s FOG Control Manual.
 Periodic reporting of the status of the implementation of BMPs shall be submitted to the City Manager in accordance with the FOG control program and the FOG Control Manual. e. FSE Inspections
Order 2006-003-DWQ requires the City to possess the “authority to inspect grease producing facilities, enforcement authorities, and whether the enrollee has sufficient staff to inspect and enforce the FOG ordinance.”
BMC Title 13, Chapter 13, Article V, §13.00.560 (Inspection and Sampling Conditions) and §13.00.561 (Right of Entry) provides the City the necessary authority to inspect or order samples at all FSEs with a grease control device. The FSEs must provide access to the FSE premises, grease control devices, manifests, receipts, and invoices.

SSMP Chapter 7 states that;
“The City has two trained environmental specialists’ staff members trained to carry out FSE inspections.

As part of the FSE inspections, City staff collects FSE self-monitoring logs, checks the grease interceptor, and provides pamphlets and DVDs regarding FOG discharge prevention.” The City has the legal authority to require Compliance Schedule Agreements, suspend permits, revoke permits, impose fines or imprisonment of violations, and/or terminate sewer and water service, as necessary.

The City has two trained environmental specialist staff members that conduct the annual FSE inspections.

It is recommended that this inspection schedule goal be included in SSMP Chapter 7. The FSE inspection history between 2010 and 2020 is included in Table 7-1. The City has 121 FSEs. Due to the COVID-19 global pandemic, the City was subjected to the California and Orange County stay-at-home orders. As a result, many FSEs temporarily closed and many inspections were delayed. It is recommended that the City schedule and perform the FSE inspections that were postponed due to the stay-at-home orders.

Fats, Oils, and Grease Control Program
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FSE Inspection Summary
Restaurant Address 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Kyoto Buffet & Grill 200 S. State College Blvd. Jan-16 Jan-17 Jan-18 Feb-19 Jan-20 lazy dog 240 S. State college Dec-12 Sep-13 Apr-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Jax Donuts 477 S. Associated Rd. Jan-11 Jul-12 Sep-13 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Albertson's 2500 E. Imperial Hwy. Jan-11 Jul-12 Oct-13 Mar-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Sy Donuts 103 W. Central Ave. Jan-11 Jul-12 Sep-13 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Islands 250 S. State College Blvd. Jan-11 Jul-12 Sep-13 Apr-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20Thai Specialty 2500 E. Imperial Hwy. Jan-11 Jul-12 Oct-13 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20Red Lantern 746 N. Brea Blvd. Jan-11 Apr-13 Jun-14 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 pei wei 985 E. Birch St. Aug-14 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20the flame broiler 275 W. Birch St. Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 el torito grill 4 Pointe Dr. Aug-14 Jan-16 Jan-17 Jan-18 Jan-19 Covid five guy's 403 W. Imperial Hwy. Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Alicia's 590 W. Central Ave. Feb-10 Feb-11 Mar-12 Sep-13 Mar-15 Feb-16 Jan-17 Jan-18 Jan-19 Feb-20Red Lobster 250 S. Brea Mall Feb-10 Feb-11 Aug-13 Nov-14 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 John's Place 1201 W. Central Ave. Feb-10 Feb-11 Mar-12 Sep-13 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Capital Noodle Bar 3447 E Imperial Highway New (NA) X Jan-18 Jan-19 Jan-20L&L Hawaiian Barbeque 2445 E. Imperial Hwy Jan-11 Jul-12 Oct-13 Nov-15 Jan-16 Jan-17 Jan-18 Jan-19 Jan-20 Hoshi Shaby-shabu 2445 E Imperial Highway Unit H New (NA) Jan-17 Jan-18 Jan-19 Jan-20 Red Robin 1080 Brea Mall Feb-11 Aug-13 Nov-14 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Arby's 2525 E. Imperial Hwy. Feb-10 Feb-11 Mar-12 Aug-13 Mar-15 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 McDonald's 2505 E. Imperial Hwy. Feb-10 Feb-11 Mar-12 Aug-13 Nov-15 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Improv/Comedy Club 120 S. Brea Blvd. Feb-10 Feb-11 Feb-12 Sep-13 Feb-16 Feb-17 Feb-18 NA Covid Olive Garden 270 Brea Mall Way Feb-10 Feb-11 Aug-13 Nov-14 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20Super Juicy Dumpling 2445 E. Imperial Hwy Nov-14 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20Panda Express 2158 Brea Mall Feb-11 Feb-12 Sep-13 Feb-16 Mar-17 Feb-18 Feb-19 Feb-20Kimmie's Coffee 770 S. Brea Blvd. Feb-10 May-11 Aug-12 Jan-14 Feb-16 2/29/17 Feb-18 Feb-19 CovidPepe's 655 S. Brea Blvd. Feb-11 Feb-12 Aug-13 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Nordstrom Café 500 Brea Mall Way Feb-11 Aug-12 Feb-14 Feb-16 Feb-17 Feb-18 Feb-19 Feb-20 Embassy Suites 900 E. Birch St. Feb-10 May-11 Feb-16 Mar-17 Mar-18 Feb-19 Feb-20 Famous Burgers 1485 W. Imperial Hwy. Feb-10 Aug-12 Jan-14 Feb-16 Mar-17 Feb-18 Feb-19 Feb-20Gengis Khan 1065 Brea Mall May-11 Aug-12 Feb-14 Feb-16 Mar-17 Feb-18 Feb-19 Feb-20Chick Fil-A 1647 E imperial highway Feb-16 Mar-17 Feb-18 Feb-19 Feb-20Elbows Mac N' Cheese 215 W Birch #3 X X Mar-18 Mar-19 Feb-20California Fish Grill 419 S. Associated Rd. Mar-11 Aug-12 Feb-14 Feb-16 Mar-17 Feb-18 Mar-19 Feb-20Jack in the Box 315 S. Brea Blvd. Mar-10 Aug-12 Jan-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20 Shakey's 330 Brea Blvd. Mar-10 Mar-11 Aug-12 Jan-14 Feb-16 Mar-17 Feb-18 Mar-19 Feb-20Vons 780 N. Brea Blvd. Mar-11 Jun-12 Oct-13 Mar-15 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20Taps Fish House and Brewery 101 E. Imperial Hwy. Mar-11 Sep-12 Feb-14 Mar-16 Jun-17 Mar-18 Mar-19 Feb-20El Lucero/La Puerta Tacos 171 S. Kraemer Blvd. Mar-11 Apr-12 Oct-13 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20 Oki Poki Roll & Sushi 724 N. Brea Blvd. New owner/name Feb-20 Bruxie 215 W. Birch St. May-13 Jun-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20 Kula Revolving Sushi Bar 1065 Brea Mall Sep-13 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20Pho Tay Bac 860 W. Imperial Hwy. May-11 Sep-12 Jan-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20 Cabo Grill 301 Brea Blvd. Mar-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20 PK Donuts 602 S. Brea Blvd. Sep-12 Jan-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20Carl's Jr. 1130 E. Imperial Hwy. Sep-12 Jan-14 Mar-16 Mar-17 Feb-18 Mar-19 Feb-20Sushi box 1281 W central new new Feb-20 Fats, Oils, and Grease Control Program
City of Brea 7-6 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Table 7-1 (continued)
FSE Inspection Summary
Restaurant Address 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Ichiban 1015 E. Imperial Hwy. May-11 Sep-12 Oct-13 Apr-16 Apr-17 Mar-18 Mar-19 Covid Lascari's Grill 2445 E. Imperial Hwy. May-11 Aug-12 Feb-14 Apr-16 Apr-17 Mar-18 Mar-19 Pho Ha Vietnamese Restaurant 1619 E. Imperial Hwy. May-11 Sep-12 Apr-16 May-17 Mar-18 Mar-19 Covid Fratellino's 600 S. Brea Blvd. May-11 Aug-12 Feb-14 Apr-16 Apr-17 Mar-18 Mar-19 Nothing Bundt Cakes 1050 E. Imperial Hwy Jun-14 Apr-16 Apr-17 Mar-18 Mar-19 Covid Taco Bell 303 W. Imperial Hwy. May-10 Sep-12 Jan-14 Apr-16 Apr-17 Mar-18 Mar-19 Blaze Pizza 103 Imperial Hwy Apr-16 Apr-17 Mar-18 Mar-19 PK Burgers 3320 E. Imperial Hwy. May-11 Aug-12 Jan-14 Apr-16 Apr-17 Mar-18 Mar-19 Outback Steakhouse 402 Point Dr. Feb-10; Nov-10 Apr-13 Apr-16 Apr-17 Mar-18 Mar-19 Choice Burgers 442 S. Brea Blvd. NEW Mar-18 Mar-19
Stonefire Grill 935 E Birch NEW May-19J Sushi Brea 932 E Imperial Hwy new May-19 Covid Taco Bell-Brea Mall 2162 Brea Mall Dec-10 Apr-13 May-16 Apr-17 Mar-18 Mar-19 Covid chipotle 2160 Brea Mall Feb-14 May-16 Apr-17 Mar-18 Mar-19 Covid chipotle 473 S. Associated Oct-12 May-16 May-17 Mar-18 Mar-19 Rubio's 765 E. Birch St. Dec-10 Apr-13 Jun-14 May-16 May-17 Mar-18 Mar-19Olive Pit 2445 E. Imperial Hwy. Dec-10 Apr-13 Jun-14 May-16 May-17 Mar-18 Mar-19D' Vine 955 Birch St Dec-12 Feb-14 May-16 May-17 Mar-18 Mar-19 The Cheesecake Factory 120 Brea Mall Way Feb-11 Sep-13 May-16 May-17 Mar-18 Mar-19 California Pizza Kitchen 1065 Brea Mall Feb-11 Aug-13 May-16 Apr-17 Mar-18 Mar-19Lucille's 1639 E. Imperial Hwy. Feb-10 Feb-11 Mar-12 Sep-13 May-16 May-17 Mar-18 Mar-19 sarku japan 2168 Brea Mall Way NA NEW x Apr-19 Covidcabin eats 150 Olinda Place NA NEW Jun-18 Mar-19 Covid central deli & Grill 379 W Central Ave #A NA NEW Mar-18 Mar-19 CovidT.G. Sandwich 831 W. Lambert Rd. Jul-11 Oct-12 Feb-14 May-16 May-17 x skip Covid Joal (bofa) 275 S. Valencia Ave. Jun-16 Jun-17 Oct-18 May-19Durango Mexican Grill 730 E. Imperial Hwy. Jul-11 Jun-16 May-17 Apr-18 Mar-19 Covid the flame broiler 2445 E imperial hwy Jun-16 Jun-17 Apr-18 Mar-19 Covid IHOP 297 Randolph Ave May-16 May-17 Apr-18 Mar-19
Alza Osteria 131 S.Kraemer Blvd. Jul-11 Oct-12 Jun-14 Jun-16 Jun-17 Apr-18 Mar-19 El Pollo Loco 2500 E. Imperial Hwy. Nov-11 Oct-12 Feb-14 Jul-16 May-17 Apr-18 Apr-19Wienerschnitzel 250 E. Labert Rd. Nov-11 Apr-13 Jun-14 Jul-16 Jun-17 Apr-18 Apr-19 Trattoria Brunos 210 W. Birch St. Sep-13 Jul-16 May-17 Apr-18 Apr-19Cha Cha's Latin Kitchen 110 W. Birch St Apr-13 Jun-14 Jul-16 May-17 Apr-18 Apr-19 McDonald's 825 E Imperial Hwy Jul-16 Jun-17 Apr-18 Apr-19 Ralph's Grocery Company 305 W. Imperial Hwy. Sep-11 Apr-13 Jun-14 Jul-16 May-17 Apr-18 Apr-19Coldsun Café Brea 211 S Associated, Suite B newBaja Fish Tacos 2500 E Imperial Hwy, Unit 100 newKoji Sushi 375 W Birch, Suite B new Covidblaze pizza 103 W Imperial Hwy Mar-19 shark sushi 724 N Brea Blvd, #B new new Covid
LePho Vietnamese 379 Central Ave, A new newPink's Hot Dog 2153 Brea Mall new Apr-19 Covid Inferno Eats 2445 E Imperial Hwy newYummy House 120 S Brea Blvd, #107 new Fats, Oils, and Grease Control Program
City of Brea 7-7 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Table 7-1 (continued)
FSE Inspection Summary
Restaurant Address 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Charley's Subs 2164 Brea Mall Oct-11 Sep-13 Jul-16 Jun-17 Aug-18 Apr-19 CovidFuji Grill 101 W. Imperial Hwy. Nov-10 Oct-11 Sep-12 Jan-14 Aug-16 Jun-17 Aug-18 Apr-19 Covid ernest dining 250 S. Kraemer Oct-12 Aug-16 Jun-17 Oct-18 x Covid Yard House 160 S. Brea Blvd. Aug-14 Jul-16 May-17 Aug-18 Apr-19 Cedar Creek Inn 20 Pointe Dr. 2/25/10, 11/10/10 Jan-15 Jul-16 Jun-17 Aug-18 Apr-19BJ's Restaurant 600 Brea Mall Way Apr-13 Jul-16 May-17 Aug-18 Apr-19 On The Hook 2445 Imperial Hwy. May-16 Jun-17 Sep-18 Apr-19 CovidKabuki Restaurant 975 E. Birch St. Jun-11 Sep-12 Oct-13 Jul-16 May-17 Aug-18 Apr-19 CovidMaui Hawaiian BBQ 105 W. Imperial Hwy. May-11 Oct-12 Feb-14 Jul-16 Jun-17 Aug-18 Apr-19 Covid Farmer Boys 500 W. Lambert Rd. Sep-11 Apr-13 Jun-14 Jul-16 Jun-17 Aug-18 Apr-19 Magic Wok 1010 E. Imperial Hwy. Sep-11 Apr-13 May-14 Jul-16 Jun-17 Aug-18 Apr-19 Covid Coco's Bakery Restaurant 1250 E. Imperial Hwy. Sep-11 Apr-13 Jun-14 Jul-16 Jun-17 Aug-18 Apr-1948 Bistro 215 W Birch St #H-2 new CovidThe Dylan Social Eatery 190 S State College new Covid The Wet Burrito 1235 W. Central Ave. Nov-10 Apr-13 Jun-14 Jul-16 Jun-17 Aug-18 Apr-19 Covid Buffalo Wild Wings 260 S. Brea Blvd. Nov-11 Sep-13 Aug-16 Jun-17 Sep-18 Apr-19 express wok 1285 W. central ave. Oct-12 Oct-13 Aug-16 Jun-17 Sep-18 May-19 Covid The Hat 1210 E. Imperial Hwy. May-10 Sep-12 Jan-14 Aug-16 Jun-17 Sep-18 Apr-19 Brea's Best Burgers 707 S. Brea Blvd. May-10 Sep-12 Jan-14 Aug-16 Jun-17 Sep-18 Apr-19 Green Tomato 796 N Brea Blvd #116 Aug-16 Jun-17 Sep-18 May-19 Covid Slapfish 3405 E Imperial #F-12 Aug-16 Jun-17 Sep-18 Apr-19 CovidMothers Market & Kitchen 413 S Associated Aug-16 Jun-17 Sep-18 Apr-19 Johnny Rockets 2159 Brea Mall Rd Aug-16 Jun-17 Sep-18 May-19 CovidJimmys Famous American Tavern 3325 Imperial Highway Aug-16 Jun-17 Sep-18 Apr-19Whole Foods Market 3301 Imperial Highway Aug-16 Jun-17 Sep-18 Apr-19Portofino Trattoria 1223 W Central Avenue NA x Mar-19 Mendocino Farms 3317 E Imperial Highway Aug-16 Jun-17 Sep-18 Apr-19Urban Plates LLC 3413 E Imperial Highway Aug-16 Jun-17 Sep-18 Apr-19lollicup 2163 Brea Mall Rd Aug-16 Jun-17 Sep-18 Apr-19 Covid Fats, Oils, and Grease Control Program
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f. FOG Cleaning and Maintenance Schedule
Order 2006-003-DWQ requires the City’s plan to include “an identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section.” SSMP Chapter 7 states that the City currently cleans its hotspot locations on a monthly basis, at minimum.

The City uses hydro jetting and rodding to clean the hotspot locations. The areas known to have persistent FOG accumulation are included on the hotspot list. The cleaning maintenance frequency is updated as new locations are identified with FOG accumulation or as more frequent cleaning is necessary. The City’s Department of Public Works (DPW) is contacted when additional evaluation and/or corrective action is needed.
g. Source Control Measures
Order 2006-003-DWQ requires the City’s plan to include “development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.”
The City has complied with this requirement by:
 Conducting public education and outreach programs in regards to FOG  Adopting BMC Title 13, Chapter 13, Article V, Fats, Oils, and Grease Disposal  Requiring grease interceptors for all FSEs unless a variance or waiver has been issued to allow alternative measures to control FOG
 Inspecting FSE grease control devices and BMPs
 Identifying sewer hotspots, including those due to FOG  Providing frequent cleaning of sewer hot spots related to FOG 7-3 Summary of Recommended Updates
The following items are recommended to be added and/or updated to the SSMP Chapter 7, FOG Control Program:

1. It is recommended that the City’s website be updated to clearly direct the public to sewer related educational material including proper FOG disposal. Direct links to all FOG related documents should be made available from the City’s “Engineering” and/or “Street, Sewer, Storm Drain, and Sanitation Divisions” webpages. The links should also be included in the City’s SSMP document.

2. It is recommended that the City update SSMP Chapter 7 to specifically address where FSEs are allowed to dispose of the accumulated FOG.

3. It is recommended that the City update SSMP Chapter 7 to list specific facilities where FOG may be (sewer treatment plants, land fills, etc.) and the corresponding address and contact information.

4. The City tries to inspect each FSE annually. It is recommended that this inspection schedule goal be included in SSMP Chapter 7.

5. It is recommended that the City schedule and perform the FSE inspections that were postponed due to the Covid stay-at-home orders.

6. It is recommended that the City update its hotspot database and corresponding GIS shapefile, annually at minimum. The City should adjust the cleaning frequency of the hotspot reaches, as necessary.

City of Brea 8-1 Sewer System Management Plan Audit
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SECTION 8

SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
8-1 Waste Discharge Requirements
Order 2006-003-DWQ requires:

The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from the SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and c) Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules.

The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D.14. 8-2 Compliance
The City recently completed an update to its Sewer Master Plan. The scope of work included updating the City’s sewer system model, revising performance evaluation criteria, identifying capacity deficiencies, making recommendations for improvements, and developing a capital improvement program with cost estimates. The work completed for the Sewer Master Plan project fulfills the System Evaluation and Capacity Assurance Plan (SECAP) requirement of Order 2006-003-DWQ.

The City’s System Evaluation and Capacity Assurance Plan (SECAP) is described in SSMP Chapter 8. A detailed description is included of the methodology and results based on the 2009 Sewer Master Plan (described in detail in SSMP Appendix G). It is recommended that SSMP Chapter 8 and Appendix G be updated to incorporate the analyses and results from the current 2021 Sewer Master Plan. a. Evaluation
Order 2006-03-DWQ requires the SECAP to include “Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from the SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the System Evaluation and Capacity Assurance Plan
City of Brea 8-2 Sewer System Management Plan Audit
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capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; To perform a detailed capacity evaluation of the sewer collection system, it is essential to create a mathematical model that is capable of simulating the operating and flow characteristics of the system. As part of the 2021 Sewer Master Plan, the City’s sewer system hydraulic model was updated with current geometry, sewer loads, and peaking factors. All pipes were included in the model except for laterals and private sewer lines. Pipe diameters, lengths, slopes, and roughness coefficients were entered into the model. Sewer average loads were developed with water billing data and sewer return ratios. The sewer return ratios for each land use type were developed to adjust the water use to equal the average sewage flows recorded at the flow monitoring sites.

The updated hydraulic model was developed using Innovyze’s InfoSewer software, which is a GIS based computer program with the ability to perform steady state analyses of the flows in sanitary sewer systems.

The model uses the average dry weather flows and determines peak flows based upon relationships specified by the user. Peak flows were calculated in the model using the peaking factors that were developed from flow monitoring data. At the completion of a modeling run, output data is created for viewing on the screen or for printing. Output data for pipes include average and peak flow rate, velocity, pipe capacity, and ratio of flow depth to pipe diameter (d/D).

During the Sewer Master Plan study, capacity deficiencies were identified based on model results and the City’s established d/D criteria. A capital improvement program was developed and included all pipes identified to have existing capacity deficiencies.
b. Design Criteria
Order 2006-003-DWQ requires that the SECAP include “Design Criteria: where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria.” The City maintains design criteria in its Sewer Standard Plans and Specifications document and its current Sewer Master Plan document.

As stated in Section 5 of this SSMP Audit, there are some discrepancies between the Sewer Standard Plans and Specifications document and the criteria that is included in the 2021 Sewer Master Plan. It is recommended that the City’s existing Sewer Design Standard Plans and Specifications be updated such that there is consistency between criteria in both documents. It is recommended that the following criteria regarding the gravity sewer capacity be updated:

1. Item 5: Design Flow Criteria
Add the Peak Dry Weather Flow (PDWF) peaking equation using units in mgd, in addition to that currently included in CFS.

PDWF = 1.777 x ADWF0.92
ADWF = Average Dry Weather Flow (mgd)
PDWF = Peak Dry Weather Flow (mgd)

2. Item 5: Design Flow Criteria
Change the Peak Wet Weather Flow (PWWF) peaking equation to the following:

PWWF = 1.25 x PDWF
System Evaluation and Capacity Assurance Plan
City of Brea 8-3 Sewer System Management Plan Audit
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c. Capacity Enhancement Measures
Order 2006-003-DWQ requires that the SECAP include “Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.” The City has been proactive in improving the capacity of its existing system. About 5,700 feet of sewers identified as capacity improvement projects in the 2009 Sewer Master Plan have been improved as shown in Table 8-1.

Table 8-1
Capacity Improvement Project Summary
There were some gravity sewer improvement projects identified in the 2009 Sewer Master Plan that were eliminated after updating the hydraulic model for the 2021 Sewer Master Plan. Projects were eliminated due to lower projected sewer loads that were verified from flow monitoring data and due to changes to the future sewer load estimates and connection points.

The 2021 Sewer Master Plan identified two existing capacity deficiencies that have not yet been addressed and are therefore recommended for improvement. Details of the recommended projects are shown in Table 8-2.

The near-term future capacity deficiencies are attributed to the increased sewer loads from future planned developments. It is recommended that project specific studies be performed using detailed development projections to accurately develop future loads and to identify the necessary sewer improvements to the existing system.

SSMP Appendix N includes the Operations and Capital Budget, which was dated August 25, 2016. At that time, the budget included the collected revenues and expenses for salaries, operational and maintenance, and other service contracts. For the 2018 Fiscal Year to the 2021 Fiscal Year, the City has allocated $1.0M per year for capital improvement projects. It is recommended that the City reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan.

Drainage
Region
2009 Sewer Master Plan
Deficiency Description Location
Length
(ft)
Year of
Improvement
Fullerton Existing Along Brea Creek Channel
north of Lambert Rd 1,517 2012
Fullerton Existing
West bank of Brea Creek
Channel south of Imperial
Highway
403 2013
Laurel Existing Cherry St; Alder St from
Cherry St to Laurel Ave 1,128 2012
Fullerton Existing Berry St from Lambert Rd to
railroad tracks 2,644 2013
Total 5,692
System Evaluation and Capacity Assurance Plan
City of Brea 8-4 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Table 8-2
2021 Sewer Master Plan
Capacity Improvement Project Recommendations
Total
Flow
(MGD) d/D
Total
Flow
(MGD) d/D
Total
Flow
(MGD) d/D
RB59D-RB60D3 RB59D RB60D 10 15 215 0.0044 0.7753 0.69 0.8031 0.71 0.8031 0.71 $2,000 $430,000 $645,000 Major sag with grease and water levels on top of pipe per CCTV inspection RB60D-RB613 RB60D RB61 10 15 118 0.0051 0.8500 0.70 0.8775 0.72 0.8775 0.72 $2,000 $236,000 $354,000 Large offset joint per CCTV inspection (Structural Condition Grade =5) RB61-RB62 RB61 RB62 10 15 80 0.0113 0.8518 0.54 0.8793 0.55 0.8793 0.55 $600 $48,000 $72,000 Updated to prevent bottleneck situationRB62-RB63D RB62 RB63D 10 15 50 0.0080 0.8518 0.66 0.8793 0.68 0.8793 0.68 $600 $30,000 $45,000 Updated to prevent bottleneck situationRB63D-RB64 RB63D RB64 10 15 32 0.0131 0.9087 0.58 0.9361 0.59 0.9361 0.59 $600 $19,200 $28,800 Updated to prevent bottleneck situation EX2
Existing
Capacity
Deficiency
Walling Ave, between De Jur St and Delay St
IC32-IC33D IC32 IC33D 8 10 366 0.0030 0.3225 0.65 0.3225 0.65 0.3225 0.65 $400 $146,400 $219,600 Major sag with inspection report water level as high as 80%. (Structural Condition Grade =5) 861 $909,600 $1,364,400
1 Unit costs for construction are based on $40/diam inch2 Total costs include 50% contingencies for design, engineering, administration, and construction management3 Unit cost is based on jack-and-bore operation Total Existing Capacity Deficiency Projects Total
Slope
Existing
Conditions
Near-Term
Future
Conditions
(without SOI
Future
Conditions
(with SOI
Loads)
Unit
Cost1
Deficiency
Description
Location
Description Pipe ID
U/S MH
ID
D/S MH
ID
Existing
Pipe
Diam. (in)
Proposed
Pipe
Diam. (in)
Length
(ft) Total Cost2 Comment
EX1
Existing
Capacity
Deficiency
Randolph Ave and Imperial Hwy
Construction
Cost
CIP Project
ID
System Evaluation and Capacity Assurance Plan
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d. Schedule
Order 2006-003-DWQ requires that “the Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements”.

A list of the recently completed gravity sewer improvements is shown in Table 8-1. The City completed improvements for approximately 5,700 feet of gravity sewer about 4 years after the projects were identified in 2009. The capacity improvement projects that are recommended as part of the 2021 Sewer Master Plan are summarized in Table 8-2.
8-2 Summary of Recommendations
The following items are recommended to be added and/or updated in the City’s Operation and Maintenance Program (SSMP Chapter 4):

1. Update SSMP Chapter 8 and Appendix to incorporate the analyses and results from the current 2021 Sewer Master Plan.

2. Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency between criteria in both documents.

The following criteria regarding the gravity sewer capacity needs to be updated:
a) Item 5: Design Flow Criteria
Add the Peak Dry Weather Flow (PDWF) peaking equation using units in mgd, in addition to that currently included in CFS.

PDWF = 1.777 x ADWF0.92
ADWF = Average Dry Weather Flow (mgd)
PDWF = Peak Dry Weather Flow (mgd)
b) Item 5: Design Flow Criteria
Change the Peak Wet Weather Flow (PWWF) peaking equation to the following:

PWWF = 1.25 x PDWF

3. Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan.

City of Brea 9-1 Sewer System Management Plan Audit
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SECTION 9

MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
9-1 Waste Discharge Requirements
Order 2006-003-DWQ requires that the City:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities; (b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and (e) Identify and illustrate SSO trends, Including: frequency, location, and volume. 9-2 Compliance
a. Relevant Information
Order 2006-003-DWQ requires the City, “maintain relevant information that can be used to establish and prioritize appropriate SSMP activities.”
The City keeps updated records of all sewer related documents which include but are not restricted to the following:
 GIS Shapefiles: The City recently updated its Sewer Master Plan which included an update of the Sewer GIS with recently constructed and/or replaced sewers.  CCTV Records: The City contracted with Pipe Tec Incorporated (Pipe Tec) to conduct CCTV inspection of approximately 574,444 feet of gravity sewers (2,557 pipes) of gravity sewers between April 2020 and February 2021. This is approximately 81 percent of the total sewer system, which has 708,750 feet of pipe.
 Gravity Sewer Cleaning Records: The routine and hotspot cleaning records are kept on hard copy logs and filed in a cabinet at the City offices. As stated in Section 4 of this audit, it is recommended that at a minimum, the maintenance activities be recorded electronically in some sort of database(s) so that the information can be easily accessed and queried when needed. It is highly recommended that the City invest in a computer software program that will assist in managing the sewer asset maintenance.
 Sewer Lift Station Maintenance Records: The City conducts monthly inspections of its three (3) sewer lift stations, which are tracked with hard copy logs. As stated in Section 4 of this audit, it is recommended that the inspections be increased at Briarwood Lift Station and the Brea Creek Lift Station to meet the monthly inspection schedule. It is also recommended that a detailed check list be created for the monthly inspections to identify what work is being done during each inspection.  Food Service Establishment (FSE) Inspections: The City has two trained environmental specialist staff members that conduct the annual FSE inspections. The inspections are tracked in an up-todate excel database.

Monitoring, Measurement and Program Modifications
City of Brea 9-2 Sewer System Management Plan Audit
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 Sanitary Sewer Overflows (SSO): SSO report information is maintained on the California Integrated Water Quality System (CIWQS) website. SSO locations are logged in an excel spreadsheet and mapped using the Sewer GIS, as detailed on Figure 9-1.

!(
!(
!(
!(
!(!(
!(
!(
!(
!(
!(
!(
#*
#*
#* Brea Creek
Lift
Station
Briarwood
Lift
Station
Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Sewershed 1
(Imperial)
Sewershed 2
(Fullerton)
Sewershed 5
(Rolling Hills)
Sewershed 6
(Associated)
Sewershed 8
(Kraemer)
Sewershed 7
(Cypress)
Sewershed 9
(Valencia)
Sewershed 4
(Laurel)
Sewershed 3
(Brea)
Sewershed 10
(Carbon Canyon)
Sewershed 11
(Rose) La Floresta
Lift Station
Brea Creek
Broadrock
Renewable
Energy
Thompson
Energy
Breitburn
Energy
OCSD
Imperial Relief Interceptor/
Miller Holder Trunk
OCSD
Fullerton Brea Trunk Sewer/
Fullerton Brea Interceptor
OCSDRolling Hills Sub-Trunk
OCSD
Cypress Sub-Trunk
OCSDKraemer Interceptor
OCSDCarbon Canyon Interceptor
Brea Sphere
of Influence
Brea Sphere
of Influence
City of
Yorba Linda
ID 845617
ID 837669
ID 871438
ID 832185
ID 874773
ID 857594
ID 856905
ID 862667
ID 853267
ID 844978
ID 831445
ID 841653
ID 841714
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Legend
Brea Gravity Sewers
Brea Force mains
OCSD Gravity Trunk Sewers
City of Brea Boundary
Brea Sphere of Influence
#* Brea Lift Stations
Sanitary Sewer Overlow Type
!( Public
!( Private
0 3,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA
Sewer System Management Plan Audit 2021
Sewer Overflow Locations
Figure 9-1
Monitoring, Measurement and Program Modifications
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b. SSMP Monitoring
Order 2006-003-DWQ requires the City to “monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP.”
To monitor the implementation and effectiveness of SSMP elements, the following actions are recommended:
 Goals: Review goals annually and update as necessary
 Organization: Review organization chart annually and update as necessary.  Legal Authority: Review Municipal Code annually and update as necessary. Consult engineering and maintenance staff to determine if any problems occurred due to inadequate legal authority in relation to the sewer system, SSOs, FOG, etc.
 Operation and Maintenance: The City’s engineering and maintenance staff should review the sewer and storm drain maps annually to identify and add any new facilities and/or replacement facilities.

The routine cleaning records, hotspot cleaning records, and lift station maintenance records should be reviewed quarterly to ensure preventative maintenance goals are being met.

The training schedules/records should be reviewed annually to ensure that the City’s maintenance staff has appropriate training in all areas related to sewer system maintenance and SSOs.

The Capital Improvement Program should be reviewed annually and projects should be reprioritized as necessary.
 Design and Performance Provisions: The City’s Sewer Standard Plans and Specifications document should be reviewed annually and updated as necessary.  Overflow Emergency Response Plan (OERP): After each SSO event, the City evaluates the effectiveness of the OERP and implements any improvements to this plan. The City’s maintenance staff that responded to the SSOs are consulted to identify any field recommendations that would improve the SSO response procedures. The City’s OERP should be reviewed annually, at minimum.
 Fats, Oil, and Grease Control Program: The City should review Title 13, Chapter 13, Article V:

Fat’s Oils, and Grease Disposal of the City of Brea’s Municipal Code (BMC) annually and update as necessary.

The FSE inspector should be consulted to identify any recommendations that would help reduce the amount of FOG that enters the City’s sewer system. The FSE inspection history should also be reviewed annually to ensure that the inspection goals are being met.

The City should review the SSO locations, hot spot locations, and CCTV records to determine if there are FOG issues that may be caused by upstream FSEs. This task should be done anytime an SSO occurs.
 System Evaluation and Capacity Assurance Plan: The City should update its capacity analysis when any significant changes in sewer loads have occurred or are predicted to occur (i.e. future development or redevelopment).
 Communication: The communication program should be reviewed annually to ensure goals are Monitoring, Measurement and Program Modifications
City of Brea 9-5 Sewer System Management Plan Audit
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being met. The communication efforts should be revised if necessary. For example, between 2013 and 2016, debris/rags accounted for 70% of the City’s SSOs. At that time, the City conducted several public outreach programs to educate the public on this matter, in an attempt to reduce the debris in the sewer system.
c. Success of Preventative Maintenance Program
Order 2006-003-DWQ requires the City to “assess the success of the preventative maintenance program.” The SSO trend is detailed on Figure 9-2. A sewer collection system with less than three (3) spills from the publically owned system (excluding private property spills that do not result from a blockage in the public system) per 100 miles per year is considered an adequate system. For the City’s sewer system (134 miles), this is an average of about four (4) spills per year. Between 2016 and 2020, the number of public spills remained below the threshold of 4 spills per year. This is an indication of a successful preventative maintenance program.

The number and reasons for the SSOs each year should be reviewed. Adjustments to the SSMP should be made as needed and if practical to address causes of SSOs.

Figure 9-2
Sanitary Sewer Overflows by Year
d. Update Program Elements.

Order 2006-003-DWQ requires the City to “update program elements, as appropriate, based on monitoring or performance evaluations.”
Biennial audits of the SSMP will be conducted to measure program effectiveness. The audit itself is a formal method for measuring program effectiveness. Based on the findings of the SSMP audit, the City will modify its SSMP elements, accordingly.
0 1
2 3
4 5
6 2016 2017 2018 2019 2020 2021
No. of SSOs
Year
Public Private Total
Brea's SSO Threshold (4 SSOs/Year)
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At a minimum, the City shall review and update its SSMP document every five (5) years as required by the Waste Discharge Requirements (Provision D.14).

It is recommended that the City add a section to the end of the SSMP document entitled “Change Log” so that changes made to the SSMP document can be tracked and organized. The items in the “Change Log” will be incorporated into the SSMP documents, when the City conducts its next SSMP update.

It is recommended that the City keep records of all SSMP element reviews and insert them into the SSMP document such that it is available during the next SSMP Audit or SSMP Update.

The City last updated its SSMP document in 2016. Since Order 2006-003-DWQ (Provision D.14) state that, “the SSMP must be updated every (5) years,” it is recommended that the City conduct an update to their SSMP document. The results of this SSMP Audit and the 2021 Sewer Master Plan should be incorporated into the document update. The SSMP Update should be recertified by the City Council and submitted to the State Water Resources Control Board (SWRCB). e. SSO Trends
Order 2006-003-DWQ requires the City, “Identify and illustrate SSO trends, including: frequency, location, and volume.”
Currently the City tracks its SSOs in an electronic database and in its Sewer GIS. The number of the SSOs (City and private) is illustrated on Figure 9-2 by year. The SSO history, including information such as SSO location, date, and cause is detailed in Table 9-1.
9-2 Summary of Recommendations
The following items are recommended to be added and/or updated in the City’s Monitoring, Measurement and Program Modifications Program (SSMP Chapter 9):

1. As stated in Section 4, it is recommended that a database or GIS file be developed to track more details of the City’s gravity sewer cleaning effort. Monitor and document implementation and effectiveness of SSMP sections.

2. Review all following annually and make updates as necessary:
a. SSMP sections
b. Sewer and storm drain maps
c. Training schedules/records
d. Capital Improvement Program
e. Sewer Standard Plans and Specifications
f. Overflow Emergency Response Plan
g. Title 13, Chapter 13, Article V: Fat’s Oils, and Grease Disposal of the City of Brea’s Municipal Code (BMC)
h. SSO locations, hot spot locations, and CCTV records to determine if there are FOG issues that may be caused by upstream FSEs
i. Number and reasons of SSOs
Monitoring, Measurement and Program Modifications
City of Brea 9-7 Sewer System Management Plan Audit
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3. The routine cleaning records, hotspot cleaning records, and lift station maintenance records should be reviewed quarterly to ensure preventative maintenance goals are being met.

4. Based on the findings of the SSMP audit, modify SSMP sections, accordingly.

5. Update the SSMP document as required by the Waste Discharge Requirements. Recertify the SSMP Update by the City Council, and submit to the SWRCB.

6. Add a section at the end of the SSMP document entitled “Change Log” so that changes made to the SSMP can be documented.

7. Place all annual SSMP reviews in the change log, so that the reviews are readily available for the next SSMP audit or SSMP update.

Monitoring, Measurement and Program Modifications
City of Brea 9-8 Sewer System Management Plan Audit R:Rpts\\Brea\SSMP_Audit_2021 Table 9-1
Sanitary Sewer Overflow History
Year
Spill
Type ID Date
Public/
Private Location
Spill
Volume
(gpm)
Recovered
Volume
(gpm)
Surface
Water
Reached
Storm
Drains ? Likely Cause
3 831445 1/4/2017 Public 345 Oak Place 240 240 No Yes Debris/Rags PLSD 832185 1/28/2017 Private 327 Birch 100 100 No No Debris/RagsPLSD 837669 7/28/2017 Private On the Hook Restaurant 4500 4500 No No FOG 1 841653 11/18/2017 Public Greenbriar and Plum 600 30 Yes Yes Roots3 841714 11/21/2017 Public 620 N. Brea Blvd 50 50 No No Roots1 844978 2/22/2018 Public 405 S State College 11528 1800 Yes Yes Debris PLSD 845617 3/12/2018 Private Slapfish, La Fiesta and La Crescenta 280 150 Yes Yes Plug left in sewer PLSD 852964 11/19/2018 Private 2102 N. Valencia Ave 150 Yes Yes Debris/Const 1 853267 11/27/2018 Public N. Valencia Ave, north of Santa Fe Ave 2430 500 Yes Yes Debris/Const 1 856905 3/12/2019 Public Olive and Almond 60 40 Yes Yes Debris/Rags2 857594 4/16/2019 Public Olinda Village 3000 3000 No No Roots1 862667 11/6/2019 Public Valencia and Santa Fe 3000 1500 Yes Yes Debris/Const PLSD 871438 1/2/2021 Private 327 Birch 150 145 Yes Yes FOG 1 874773 6/17/2021 Public 515 W Lambert Rd 20 15 Yes Yes Debris/Rags * 1 = Category 1 Spill* 2 = Category 2 Spill* 3 = Category 3 Spill*PLSD = Private Sewer Lateral Discharge 2017201820192021
City of Brea 10-1 Sewer System Management Plan Audit
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SECTION 10

SSMP PROGRAM AUDITS
10-1 Waste Discharge Requirements
Order 2006-003-DWQ requires:

As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file.

This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
10-2 Compliance
The completion of this 2021 SSMP Audit report and implementation of recommendations made will fulfill the criteria of Order 2006-003-DWG.
10-3 Summary of Recommendations
It is recommended that the City keep the most recent SSMP Audit reports on file at the City’s Department of Public Works Office. The SSMP Audit and SSMP document does not need to be submitted to the State Water Resources Control Board (SWRCB) but will be made available upon request.

The City should conduct its internal audits of the SSMP every two years at minimum. The next SSMP Audit should take place in 2023.

City of Brea 11-1 Sewer System Management Plan Audit
R:Rpts\\Brea\SSMP_Audit_2021
SECTION 11

COMMUNICATION PROGRAM
11-1 Waste Discharge Requirements
Order 2006-003-DWQ requires that:

The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.

The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
11-2 Compliance
The City communicates with various parties through the means detailed in Table 11-1.

Table 11-1
Communication Program
It is recommended that the City provide the public an opportunity to provide feedback regarding the elements of the SSMP. This may include providing contact information on the website, public outreach at City events, and/or having an opinion drop box.
11-3 Summary of Recommendations
The following item is recommended to be added and/or updated in the City’s Communication Program (SSMP Chapter 11):

1. Provide the public an opportunity to provide feedback regarding the elements of the SSMP (through website, public outreach at City events, opinion drop box, etc.) Party Line of Communication
 Spill contact information and FOG information posted on City website  Community events to provide sewer management education.  SSMP document posted on City website and maintained in the City Clerk's office, the local library, and all DPW maintenance yards.  Annual inspections
 Educational materials distributed during inspections
 Public service announcement DVD for kitchen best management practices  Mailouts with City newsletter
 Permit Documents
 Joint outreach with Storm Water Outreach Program
 Plans available at the Public Counter
 Sewer Standard Plans and Specifications document available on website and at the Public Counter
City of Brea Residents
and Businesses
Food Service
Establishments
Land Developers,
Consultant Engineers,
General Contractors,
Pluming Contractors

CITY OF BREA

SEWER SYSTEM MANAGEMENT PLAN
2024 AUDIT
Prepared For:

CITY OF BREA
1 Civic and Cultural Center
Brea, CA 92821
Prepared By:

ARDURRA GROUP, INC.
9665 CHESAPEAKE DRIVE, SUITE 230
SAN DIEGO, California 92123
2 | Page
Table of Contents
SSMP Certification…………………………………………………………………………………………………………………………………… 3 Audit Team ……………………………………………………………………………………………………………………………………….……. 4 Audit Participants …………………………………………………………………………………………………………………………………… 4 Documents Audited / Reviewed ……………………………………………………………………………………………………………… 4 Introduction……………………………………………………………………………………………………………………………………….…… 5 Background……………………………………………………………………………………………………………………………………………. 6 Audit of Element 1 - Sewer System Management Plan Goal and Introduction………………………………………… 8 Audit of Element 2 - Organization…………………………………………………………………………………………………………… 10 Audit of Element 3 - Legal Authority……………………………………………..………………………………………………………… 11 Audit of Element 4 - Operation and Maintenance…………………………………………………………………………………… 16 Audit of Element 5 - Design and Performance Provisions………………………………………………………………………… 25 Audit of Element 6 - Spill Emergency Response Plan……………………………………………………………………………….. 29 Audit of Element 7 - Sewer Pipe Blockage Control Program……………………………………………………………………. 36 Audit of Element 8 - System Evaluation, Capacity Assurance and Capital Improvements…………………………. 41 Audit of Element 9 - Monitoring, Measurement and Program Modifications…………………………………………… 47 Audit of Element 10 - Internal Audits……………………………………………………………………………………………………… 52 Audit of Element 11 - Communication Program………………………………………………………………………………………. 54 Attachments
A – Sewer and Storm Drain System Maps
A-1 – SSMP Plan and Schedule
B – List of High Frequency Maintenance Locations
C – Equipment and Parts List
D – List of FSE Locations
E – CIP Projects

5 | Page

INTRODUCTION
On May 2, 2006, the State Water Regional Control Board (SWRCB) adopted Order No. 2006- 0003 (Order or General Order), Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. This Order required that the owner of a wastewater collection system with more than one (1) mile of pipeline have in place a Sewer System Management Program (SSMP) to comply with the terms of the Order, which was intended to reduce the quantity and severity of Sanitary Sewer Overflows (SSOs), to audit the program every two (2) years, and revise and/or update the SSMP every five (5) years.

On February 20, 2008, the State Water Board Executive Director adopted Order No. 2008-0002-EXEC, a revised Monitoring and Reporting Program (MRP) for the WDRs to rectify early notification deficiencies and ensure that first responders are notified in a timely manner of SSOs discharged into waters of the state. On September 9, 2013, the State Water Board Executive Director adopted Order No. 2013-0058-EXEC which amended the MRP of Order No. 2006-0003 by adding a third sanitary spill category - Category 3 SSO, sampling requirements within 48 hours, that a technical report be submitted within 45 days (for Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters), and new record keeping requirements.

On December 6, 2022, the State Water Board adopted General Order WQ 2022-0103-DWQ which supersedes the previous State Water Resources Control Board Order 2006-0003.DWQ and amendments thereafter. The Order became effective on June 5, 2023. Per the Order, the four (4) spill categories are described as follows:

CATEGORY 1
• Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that results in a discharge to:
• A surface water, including a surface water body that contains no flow or volume of water; or and/or reach a drainage channel tributary to a surface water; or • A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly. • Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
• A spill from an Enrollee-owned and/or operated lateral that discharges to a surface.

CATEGORY 2
• Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water or a drainage channel.
• A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system.

CATEGORY 3
• A spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by an enrollee’s sanitary sewer system that does not discharge to a surface water. • A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system. 6 | Page
CATEGORY 4
• A spill of less than 50 gallons, from or caused by an enrollee’s sanitary sewer system that does not discharge to a surface water.

BACKGROUND
The California Regional Water Quality Control Board, Santa Ana Region (RWQCB-SA) required the preparation of a SSMP, as included in Provision 11 of Order No. R8-2002-0014, General Water Discharge Requirements for Sewage Collection Agencies in Orange County within the Santa Ana Region. The RWQCB-SA adopted its general waste discharge requirements in April 2002, which was over four (4) years prior to the statewide order adoption. Order R8-2002-0014 was critical in the development of the statewide Order 2006-0003. While the general requirements of Order 2006-0003 and R8-2002-0014 are similar, the regulations contain differences in its organization and wording.

The City certified its regional SSMP in September 2005, in accordance with the RWQCB-SA Order No. R8-2002- 0014. Updates were made in 2009 and 2016 to comply with the requirements of the SWRCB Order 2006-0003.

A principal element of the Order is the requirement to develop and adopt a Sewer System Management Plan (SSMP) which is intended to be a living planning document that includes the formal documentation of ongoing management activities and procedures pertinent to the wastewater collection system. The SSMP is to serve as a planning document to facilitate implementation of proactive measures required address short-term and long-term system resilience. To ensure the SSMP is regularly evaluated for compliance with the Order and that enrollees regularly evaluate the efficiency and effectiveness of the SSMP, the SWRCB requires that regular audits of the system specific SSMP be conducted and that findings be recorded. Findings are to include identified deficiencies in the SSMP and / or required updates to the various programs, as applicable, that will serve to improve the management of the wastewater collection system.

Per General Order WQ 2022-0103-DWQ, the internal audits must be performed every three (3) years with the audit report maintained on file. The due date for this audit is August 2, 2024. The SSMP must be updated every six (6) years, must contain any significant program changes, and be re-certified by the City’s Council. To complete the re-certification process, City staff must enter the information on the Online SSO Database.

This document includes the findings of the audit conducted on the City of Brea’s (City’s) SSMP which was last updated in November 2016. This audit was conducted based on the requirements included in Attachment D of Order 2022-0103-DWQ for each of the eleven (11) elements including:

I. Sewer System Management Plan Goal and Introduction
II. Organization
III. Legal Authority
IV. Operation and Maintenance
V. Design and Performance Provisions
VI. Spill Emergency Response Plan
VII. Sewer Pipe Blockage Control program
VIII. System Evaluation, Capacity Assurance and Capital Improvements IX. Monitoring, Measurement and Program Modifications
X. Internal Audits
XI. Communication Program
7 | Page
This audit of the City’s SSMP consists of evaluating all 11 elements and appendices required by the Order.

The following is a summary of the audit findings and the revisions / updates to be completed with the subsequent update of the SSMP. Based on the contents of the audit report, staff will create a list of proposed remedies, file the report, and begin working to correct the deficiencies, if any. 8 | Page
Audit of Element 1 – Sewer System Management Plan Goal and Introduction The WDRs require the City develop an SSMP with the goal that the document encompass a comprehensive plan and schedule that will serve to:
• Properly manage, operate, and maintain all parts of the sanitary sewer system, • Reduce and prevent spills, and
• Contain and mitigate spills that may occur.

The introduction of the document is to include:
• A general description of the sewer system management program and the implementation of the SSMP activities, and as applicable, necessary updates, • An overview of the service area and assets owned and maintained by the City, • A schedule that reflects planned updates to the SSMP, including conducting internal audits and the any milestones for incorporating activities to address the prevention of spills, • An updated map of the sanitary sewer system or reference.

AUDIT BENCHMARK: Review the SSMP to determine compliance with the Order by having goals which provide a plan to manage, operate, and maintain the City’s sewer system.

FINDINGS

REGULATORY CONTEXT
The City completed its Sanitary Sewer Master Plan (Master Plan) in November 2021 which includes a brief description of the City’s service area and existing infrastructure. Chapter 4, Existing System, includes a summary of the City’s assets including the length of gravity sewer by pipe size, material, and decade constructed. Also included in an updated map of the sanitary sewer system. A copy of Figure 4-1 from the Master Plan is included in Attachment A for reference. Also included is a map of the City’s storm drain system.

It is recommended that information prepared as part of the Master Plan be incorporated, where applicable, into the SSMP update.

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:
• Include a description of the City’s collection system • Include a summary of the assets owned and maintained
• Include a description of the sewer system management program • Include copy of latest system map

SEWER SYSTEM MANAGEMENT PLAN UPDATE SCHEDULE
The SSMP will be updated to include a schedule for the City to update the elements of the SSMP based on the findings of the audit. Included in Attachment A-1 is a preliminary schedule to address the following revisions / updates recommended to be completed:
• Identify necessary updates to the SSMP elements based on audit findings • A schedule for updating the elements of the SSMP
• A schedule for conducting the internal audits
• Schedule for developing metrics for the maintenance and management of the collection system 9 | Page

SEWER SYSTEM ASSET OVERVIEW
The City completed its Master Plan Update in November 2021 which includes a general description of the City’s service area and assets including gravity sewers, siphons, force mains, and lift stations. The following information which was obtained from the City’s Master Plan and will be incorporated into the SSMP.

Construction of the City’s sewer collection system commenced as early as the 1920s. By the 1950s there was approximately 49,000 linear feet of sewer pipe constructed and in the 1960s and 1970s, over 100,000 feet of pipe was constructed. Over the next four (4) decades, construction of the City’s collection system fluctuated between approximately 34,000 and 69,000 feet of pipe.

As of 2020, the City’s collection system includes approximately 134 miles of gravity sewers ranging in diameter from 4-inches to 27-inches, three (3) lift stations, and approximately 0.5 miles of force mains ranging from 4- inches to 10-inches in diameter.

Service Area - The City provides sewer collection service to the entire area within its corporate boundaries, as well as to portions of unincorporated Orange County. The existing service area consists of approximately 7,952 acres (12.4 sq miles).

The City’s existing sewer collection system is made up of a network of gravity sewers and three (3) sewer lift stations. The gravity system consists of approximately 134 miles of pipe and 3,400 manholes. The majority of the gravity sewers are constructed of vitrified clay pipe with sizes ranging from 4-inch to 27-inch in diameter. The sewer system service area consists of eleven (11) major sewer sheds in which City sewers convey sewage generally south and/or west to an Orange County Sanitation District (OCSD) trunk sewer or adjacent agency sewer system.

Gravity Sewers – Over 80% of the sewers in the City are 8-inches in diameter and the majority of the system consists of VCP material.
• Additional descriptive information is included in the Master Plan and will be included in the SSMP.

Lift Stations - The City owns and operates three (3) sewer lift stations with two (2) pumps at each station. The Briarwood Lift Station is a submersible lift station that serves eleven (11) residential homes. The Briarwood Lift Station was constructed in 1959, when the residential development and upstream gravity sewers were constructed. The Brea Creek Lift Station was constructed to relieve the downstream gravity sewer and generally remains on standby for a majority of the time. La Floresta Lift Station was constructed in 2011 and serves a residential retirement community.
• Additional descriptive information is included in the Master Plan and will be referenced in the SSMP.

Force Mains - The system includes approximately 0.5 miles of force mains ranging from 4- inches to 10-inches in diameter.
• Additional descriptive information is included in the Master Plan and will be included in the SSMP.
10 | Page
Audit of Element 2 – Organization
The Order requires the SSMP identify organizational staffing responsible for implementing the programs included in the SSMP. It must also illustrate the lines of authority, the chain of communication for reporting spills from receipt of complaint to reporting of spills to the State Water Resources Control Board, Regional Water Board, and other affected agencies, as applicable.

AUDIT BENCHMARK: Review the SSMP to determine compliance with the State Order to have documentation that clearly demonstrates the staff integral for implementing the programs included in the SSMP.

FINDINGS
The existing SSMP identifies the City’s Public Works Superintendent as the Legally Responsible Official (LRO), includes a City organizational chart and lists the various departments that encompass the City’s overall organization. While the organizational chart does not include the names, positions, and telephone numbers of the staff responsible for the duties associated with the respective department programs, the subsequent section includes the required information and details of the positions, duties, and contact information. The organizational chart serves to illustrate the lines of authority.

The chain of communication for notification and reporting procedures is illustrated in Figure 2-2, SSO Reporting Procedures Flow Chart. The flowchart illustrates the reporting procedures and includes the process from receipt of a complaint to the positions responsible for reporting the spill to the State, Regional Water Control Boards, and other agencies.

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:
• Update Organizational Chart to include:
o City Engineer
o Environmental Services Coordinator
o Maintenance Services
o Safety / Environmental Enforcement Officer, if applicable • Update section 2.2.3, Description of Responsibilities, as necessary to make current. o Include name and contact information for the Safety / Environmental Enforcement Officer o Include duties, name, and contact information for administrative position(s), if applicable • Confirm / update chain of communication for reporting spills from receipt of complaint, including the staff responsible for reporting spills to the State, Regional Water Boards and other agencies.

The following items are recommended to be updated:
• Changes to the City’s staff and associated responsibilities • Figure 2-1, City of Organizational Chart
• Section 2.2.3, Description of Responsibilities
• Figure 2-2, SSO Reporting Procedures Flow Chart
• Section 2.3.2, Responsible Party’s Name, Telephone / After Hours or Cell Phone • Table 2-1 (2021 Audit) as appropriate
11 | Page
Audit of Element 3 – Legal Authority
To prevent sewer spills to the maximum extent possible and meet federal, state and local requirements, the governing agency must ensure that its existing codes, ordinances, policies and procedures, service agreements and/or other legally binding procedures include the necessary requirements to implement and fulfill the specific needs of the agency, and to protect the health and safety of people, property, and environment.

The Order requires the SSMP include either a copy or an electronic link of the City’s codes, ordinances, policies and procedures, service agreements and/or other legally binding procedures to demonstrate the City has the legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages; • Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

AUDIT BENCHMARK: Review the SSMP to determine compliance with the State Order demonstrating adequate legal authority for the City to operate and regulate and control discharges within the City’s sanitary service area.

FINDINGS
The City’s legal authority and powers pertaining the wastewater collection system are granted by the State and Federal governments and are codified in the City of Brea’s Municipal Code (BMC), with Title 13, Chapter 13, Sewers, specifically for the sewer system.

Chapter 13 of the BMC outlines the rules and policiesfor the use of the City’ssewage collection and treatment facilities and are intended to provide a comprehensive description of the manner in which the City regulates its wastewater system and serves its customers. The following is a summary of the sections included in the BMC which illustrate compliance with the Order requirement as noted above.

PREVENT ILLICIT DISCHARGES
The City is required to prevent discharges of illicit and undesirable substances from entering the wastewater collection system. Illicit discharges include, but are not limited to, the release of I/I, storm water, chemical dumping, unauthorized debris and constituents, roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages. The City’s legal authority to prevent illicit discharges to the wastewater collection are addressed in various chapters of the City’s Code. 12 | Page
Chapter 13 of the Code includes a general description of the various types of substancesrestricted by the from being directly or indirectly discharged into the collection system and provides the authority to regulate the specific type of substances permitted to be discharged into its wastewater collection system. Table 3-1 summarizes the relevant ordinance sections which correlate to the requirements.

Documented in Section 13.00.230, Industrial Wastewater, is the Orange County Sanitation District (OCSD) authority to regulate all industrial wastewater discharges to the public sewer system and that OCSD issues the permits for discharge of industrial waste. The section also grants the City’s participation as an integral part of the process for regulating the type of waste discharged into the City’s wastewater system. 13 | Page
Waste Discharge Requirement City of Brea Municipal Code Recommendations a)
Prevent illicit discharges into its
sanitary sewer system (I/I,
stormwater, chemical dumping,
unauthorized debris, roots, FOG,
trash, etc.)
BMC 13.00.250: All sewer connections must be
permitted.

BMC §13.00.230: Industrial Waste Permit to be
submitted for review and permitting from OCSD and
OCHCA.

Update reference from BMC §13.00.551 to
§13.00.230
OCSD Ordinance No. OCSD-53: Identifies maximum
concentrations on chemicals.

Update reference from OCSD-48 to OCSD53
BMC §13.00.240: Regulates substances that can be
discharged to sewer.

BMC §13.00.500 specifically regulates the disposal of
FOG discharges
Include reference to BMC §13.00.500,
Intent and Purpose
BMC §13.00.521 specifies the requirement of a FOG
discharge permit by FSEs
Include reference to BMC §13.00.521,
FOG Discharge Limitations
b)
Collaborate with storm sewer
agencies to coordinate
emergency spill responses,
ensure access to storm sewer
systems during spill events,
prevent unintentional cross
connections of sewer to storm
sewer infrastructure
BMC §§13.00.220, Discharge in Natural Outlets
Regulated
Include reference to BMC §13.00.220,
Discharge in Natural Outlets Regulated
BMC §13.32.020, Prohibition on Illicit Connections
and Prohibited Discharges
Include reference to BMC §13.32.020,
Prohibition on Illicit Connections and
Prohibited Discharges
BMC §13.32.040, Inspections Include reference to BMC §13.32.040, Inspections
BMC §13.32.070, allows the City to cooperate with
other agencies with jurisdiction over storm water
discharges
Include reference to BMC §13.32.070,
Interagency Cooperation
c) Require that sewer components
and connections be properly
designed and constructed
BMC §13.00.170: Requires all sewers pipelines be
constructed per the City Sewer Standard Plans and
Specifications.
d)
Ensure access for maintenance,
inspection, or repairs for portions
of the service lateral owned and/or
operated by the City
BMC §13.00.150: Places restrictions on construction of
structures such that sewers are accessible for
operation and maintenance.

California Government Code §54350: Provides
authority access facilities for operation and
maintenance.
e)
Enforce any violation of its sewer
ordinances, service agreements or
other legally binding procedures
BMC §1.04: Provides authority to enforce all
regulations of the BMC and City Ordinances
Include reference to BMC §13.00.582, FOG
Wastewater Discharge Permit Suspension
BMC §13.00.260: Provides the authority to enforce
regulations relating to sewer use.

Include reference to BMC §13.00.583, FOG
Wastewater Discharge Permit Revocation
BMC §13.00.570: Provides authority to regulate FSEs Include reference to BMC §13.00.584, Termination of Service
BMC §13.00.572: Provides the authority to enforce
FOG regulations by making individuals liable for costs
incurred from an overflow.

Include reference to BMC §13.00.580,
Enforcement
BMC §13.00.580: Provides the authority to enforce
regulations of FSEs.

Include reference to BMC §13.00.260,
Enforcement of Article
f) Obtain easement accessibility
agreements for locations requiring
sewer system operations and
maintenance, as applicable
Include reference that all wastewater
infrastructure is located within the City
right-of-way and/or easements
14 | Page

COLLABORATION WITH STORM SEWER AGENCIES
The City’s Street, Sewer, Storm Drain & Sanitation Division is responsible for the operation and maintenance of the storm drain system. Storm drain catch basins and lines are cleaned by City crews to keep debris out of the system and meet NPDES requirements.

PROPER CONNECTIONS AND CONSTRUCTION
The City’s requirements for the design and construction of new, rehabilitated, and replaced sewer system facilities, including mains, tie-ins, service laterals, cleanouts, manholes, and other system appurtenances, necessary to ensure the proper operation of the sewer system are documented in Title 13, Chapter 13, Article 1, Section 13.00.170, Construction Standards. The section references compliance with the City Standards and Specifications. Additionally, this section incorporates the California Plumbing Code; Uniform Plumbing Code; Standard Specifications for Public Works Construction (Greenbook); and/or the Standard Plans for Public Works Construction (Greenbook) by reference should construction specifications and details not be covered in the City Standards.

ACCESSIBILITY FOR MAINTENANCE, INSPECTION, AND REPAIR
While the City does not own or maintain service laterals, Section 13.00.150, Inspection/Right-Of-Entry, prohibits the construction of structures that would result in obstructing access to City wastewater infrastructure, sewer laterals and other wastewater generating and disposal facilities for inspection and maintenance to sewers.

Also included in this section is language that permits City personnel to access all parts of the premises where wastewater is created, conveyed, treated, or discharged, for the purposes of inspecting, sampling, monitoring, reviewing or copying records, photographing, videotaping, or recording during all times that the discharger’s facility is open, operating, or any other reasonable time.

VIOLATION ENFORCEMENT
Title 1, Chapter 1.04, Penalties, Administrative and Civil Remedies, grants the City the authority to enforce its Code and Ordinances. The authority for the City to enforce penalties for violations of the BMC and other adopted policies as they pertain to its wastewater collection system is included in Chapter 13. Article II, Section

13.00.260, Enforcement of Article. The section codifies the City’s authority to enforce violations with respect to the sanitary sewer system.

Section 13.00.570, Violations, provides the City the authority to regulate the discharge of Fats, Oils, and Grease (FOG) from food service establishments (FSEs).

Section 13.00.571, Public Nuisance, prohibits the discharge of waste, FOG or wastewater in a manner that violates any measure of the chapter shall be declared a public and considered guilty of a misdemeanor.

Section 13.00.572, Damages to Facilities Or Interruption of Normal Operations, grants the City the authority to seek reimbursement for costs required to clean or repair City facilities that may have caused or contributed to any sewer blockage, SSOs, obstructions, interference, damages, or any other impairment to the City’s sewer system or to the operation of City facilities.

Section 13.00.580, Enforcement, includes specific enforcement provisions to govern the discharges to the City’s sewer system by FSEs.
15 | Page

EASEMENTS
Defined in the BMC is that the portion of the sewer system that extends from the “wye” or “tee branch of the public sewer within the right of way or a public easement is the responsibility of the City. The connecting sewer is owned by and the responsibility of the property owner. Also defined is that a main sewer of the City is laid in the streets, alleys, along rights-of-ways or within an easement provided for the collection of sewage from connecting sewers and conveying flows to the plant for disposal.

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:
• Reference to BMC §13.00.220, Discharge in Natural Outlets Regulated, which prohibits the discharge any sanitary sewage, industrial wastes, or other polluted waters to any natural outlet within the City or any area under the jurisdiction of the City. • Reference to BMC §13.00.230, which encompasses the industrial wastewater permit applications process.
• Reference to Ordinance OCSD-48 is update with OCSD-53. • The City Sewer Standards and Specifications document be updated such that it is consistent with the criteria included in the 2021 Sewer Master Plan, which is being completed. • Reference to BMC §13.00.572, which provide more general discharge regulations that apply to any facility and not limited to FSEs.
• Reference to BMC §13.00.580, which specifically provides authority of enforcement of FOG regulations.
• Reference to BMC §13.00.260 which provides enforcement regulations regarding the use of the City sewers.
16 | Page
Audit of Element 4 – Operation and Maintenance Program
The City is committed to a regular sanitary sewer system maintenance program. To minimize and prevent system blockages and preserve and extend the useful life of the sanitary sewer system, its preventive maintenance activities primarily include scheduled maintenance of wastewater facilities including sewer lift stations, the routine cleaning of the wastewater collection system pipelines, performing repairs, conducting other related activities, as necessary, and inspections. Inspections are performed on manholes, pipelines, and lift stations. The Order requires the SSMP include the following components in the operations and maintenance program as appropriate to the system:
• Updated Map of the Sanitary Sewer System illustrating:
o Gravity line segments
o Manholes
o Pumping facilities
o Pressure pipes
o Valves
o Stormwater conveyance facilities within the sewer system service area boundaries • Preventive Operation and Maintenance Activities including a scheduling system and data collection system for:
o Inspection and maintenance activities
o Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems
o Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes
• Training to include:
o The requirements of this General Order
o The Enrollee’s Spill Emergency Response Plan procedures and practice drills o Skilled estimation of spill volume for field operators, and o Electronic CIWQS reporting procedures for staff submitting data. • Equipment Inventory including identification of critical replacement and spare parts AUDIT BENCHMARK: Review the SSMP for compliance with the State Order demonstrating adequate maintenance of the collection system including a scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors, including compliance with system mapping.

FINDINGS
The City’s Operations and Maintenance (O&M) Program includes documenting information pertaining to the following system components:
• Inventory and mapping of sanitary sewer system assets in GIS • Preventive maintenance activities for:
o Sewer pipelines, manholes and lift stations
o Drop Manholes, Gas Trap Manholes, and Siphons
o Sewer pipeline cleaning
o Flow monitoring
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o Vermin and Rodent Control
o Work schedules
o Operating Revenues
• Rehabilitation and Replacement Program
• Training for field operations personnel and contractors • Equipment Maintenance and Replacements Policy
The following is a summary of the City’s compliance with the Order requirements.

UPDATED MAP OF THE SANITARY SEWER SYSTEM
An essential element of the operation and maintenance program is to maintain current and accurate mapping of the collection system assets. Using the Geographic Information System (GIS) technology, the City maintains a map of the sanitary sewer system that illustrates the gravity pipeline, manholes, siphons, lift stations, and a separate map that illustrates the storm drain system.

PREVENTIVE OPERATION AND MAINTENANCE ACTIVITIES
The City performs routine O&M activities including regular system cleaning and performing inspections using CCTV. Crews also visually inspect system manholes and lift stations. The activities are scheduled and performed daily by maintenance crews and/or contractors when determined to be necessary.

The City documents the scheduling of and performance of O&M activities in written format including system inspections and maintenance efforts. Also documented are the locations prone to high amounts of fats, oils, and grease (FOG) and root-intrusion that may potentially result in a system blockages and/or failures and require a higher frequency of maintenance activities. The activities performed are manually logged for record keeping.

Routine Sewer System Maintenance
Noted in the City’s 2016 SSMP is that City maintenance crews perform the cleaning of the entire sewer collection system on an annual basis. The City’s cleaning truck is equipped with a two-person crew and clean between 3,000-5,000 feet of sewer per day. However, documented in the 2021 SSMP Audit was that review of historical cleaning records (footage between 2016 to 2019) revealed the City had not been meeting its cleaning target of 3,000 feet per day. Also documented was that since the City had reported very few spills, the amount of cleaning performed was sufficient.

Review of maintenance and inspection information provided by the City revealed the following:
0 100,000
200,000
300,000
400,000
500,000
2021 2022 2023 2024
Feet
Year
Routine Maintenance Activities
Jetting Inspections
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Additionally, based on this information and the current target, the City is completing approximately 30 percent to 58 percent of the cleaning and 15 percent to approximately 25 percent of the inspections.

Based on the findings, it is recommended the City reevaluate its target metrics.

High Frequency Maintenance Locations (HFMLs) / Hot Spots Documented are the locations designated as problem areas that require a higher frequency of maintenance.

Included in Appendix A is a current list of the HFMLs, also referred to as Hot Spots by City crews. Included in the previous audit are Figure 4-1, Figure 4-2, and Figure 4-3 which illustrate the location of pipes identified with roots, grease, and sags, respectively. It was recommended that the CCTV inspection data collected in 2020-2021 be reviewed to determine whether additional sewer reaches should be added and/or removed from the list. Since the previous audit, the records have been reviewed and the list of HFMLs is current.

Included in Attachment B are Figures 4-1, 4-2, and 4-3 from the Master Plan.

Also included in the previous audit is Figure 4-5 from that illustrates the location of the HFMLs. Currently, there is approximately 23,721 feet of sewer pipeline identified as HFMLs. The HFMLs are schedule and cleaned on a monthly basis. Also included in Attachment B is Figure 4-5 from the Master Plan.

Vermin and Rodent Control
Documented in the 2016 SSMP is that vermin control is performed on a quarterly basis by Golden Bell Products. While the City’s SSMP noted that the manholes are treated on a two (2) year cycle, the previous audit noted that review of the data on the documented number of manholes treated between 2018 and 2020, it appeared the manholes were treated on a quarterly basis. Based on information recently provided by the City, at total of approximately 2,350 manholes are identified as part of the Vermin Control Program which are treated every two (2) years. The City noted that in 2021, 1,004 manholes were treated, 1,404 in 2023, and 783 in 2024. Records did not indicate manholes were treated in 2022. The City maintains an open annual purchase order with the licensed contractor.

Routine Inspections
The City owns CCTV inspection equipment and has historically conducted CCTV inspections for purposes of evaluating causes of SSOs, the condition of a newly constructed or repaired pipe, and sewers that may need to be added to the City’s HFML list.

Since 2021, video inspections continue to be the primary method used to identify projects as part of the rehabilitation and replacement program. City crews conduct routine inspections of its wastewater collection

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
2021 2022 2023 2024
Percent Completed
Year
Routine Maintenance Activities
Jetting Inspections
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system including its pipelines and manholes to assess the condition and identify immediate maintenance and/or repairs necessary. Where immediate maintenance is required, crews are dispatched to perform the required activities. As defects are noted, the crews provide the supervisor with information that includes the location and type of defect observed and repair required. When appropriate, the improvements are performed by City crews or the information is provided to the Engineering Department, which collects the information, assembles project packages, and prioritizes and schedules the required improvements based on available funds. Currently, the City has a contract method to allow it to engage outside services to promptly perform the required services.

As part of the preparation of the 2021 Master Plan, the City conducted CCTV inspections of sewer pipelines between April 2020 and February 2021 using outside sources. Approximately 574,744 feet (approx. 109 miles) of the 708,750 feet (approx. 134 miles) of gravity sewer was inspected. The gravity sewers that were not inspected were comprised of the following:
• Sewers constructed between 2010 and 2021, which were assumed to be in good structural condition • Sewers that could not be accessed for inspection
• Sewers that flow full upstream of an existing siphon
While the Master Plan included information on the location with the more severe defects, recommendations included that the inspection videos be reviewed to develop specific improvement projects for pipe removals and replacement, spot repairs, pipe lining, increased maintenance, or other actions. Locations with operations and maintenance deficiencies were also identified.

Lift Stations
The 2016 SSMP notes that there are two (2) lift stations include the Briarwood and Ariovista Lift Stations.

However, documented in the 2021 audit is that there are three (3) lift stations including La Floresta, Briarwood, and Brea Creek Lift Stations. The Ariovista Lift Station is also known as the Brea Creek Lift Station which is located at the Ariovista Park. The City accepted ownership of the La Floresta Lift Station shortly after the 2016 SSMP was completed.

Included in the 2021 audit is a summary of the maintenance performed for each of the three (3) lift station.

The following is an updated summary of the services performed at each of the lift stations based on recent information provided by City crews.

La Floresta Lift Station: The lift station is inspected two (2) times per week and may include the following:
• Generator check
• Flush water
• Clean dry well
• Operate well sensor
• Check generator fluid
• Check compressor fluid
• Check blow-down compressor and condenser coils
• Inspect and rotate impellor on spare pump
• Exercising of pumps
Inspection logs document that the following work is completed bi-annually:
• Clean wet well with flushing water
• Remove pump and perform visual inspection
• Exercise discharge valves
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Inspection logs document that the following work is completed annually:
• Service compressor and separator
• Change oil and filters
• Run Generator under load by Caterpillar Service Technicians • Clean and check wiring and contacts in the MCC panels Briarwood Lift Station is maintained by the City.

Inspection logs document that the following work is completed two (2) times weekly:
• Checking the degreaser amount
• Cycling the pumps
Jamison Engineers and Facility Process Solutions have historically performed maintenance of the pump station when the required work is outside of the capability of the City staff.

Brea Creek Lift Station is maintained by the City.

Inspection logs document that the following work is completed weekly:
• Checking the degreaser amount
• Cycling the pumps
Jamison Engineers and Facility Process Solutions have historically performed maintenance of the pump station when the required work is outside of the capability of the City staff.

REHABILITATION AND REPLACEMENT PROGRAM
Included as part of the Preventative Maintenance Program is a Rehabilitation and Replacement Program that serves to preserve the integrity of the assets associated with the City’s wastewater collection system. The Order requires that a plan be included with a schedule for implementing the necessary improvements and procurement of the necessary fund.

The City’s 2016 SSMP documents the completion of CCTV inspections for about 78 percent of the City’s gravity system between June 1999 and July 2001. Based on the assessment findings, the City implemented rehabilitation measures for up to approximately 17,100 linear feet of pipeline that consisted primarily of CIPP lining between 2009 and 2015. Table 1, Completed Repairs between 2009 - 2015, of Appendix F includes a list of the repairs completed based on the CCTV findings. Also included in Appendix F of the SSMP is Table 2, Sewer Segments not yet Repaired per 2009 Recommendations, which includes priority improvements that ranged between levels 1 and 4.

Using contracted services, the City inspected approximately 574,744 feet (approx. 109 miles) of the 708,750 feet (approx. 134 miles) or 81 percent, of gravity sewer system between April 2020 and February 2021. While defects and the severity of defects were noted, specific project improvements were not explicitly identified and it was recommended that inspection videos be reviewed to develop projects for pipe removals and replacement, spot repairs, pipe lining, increased maintenance, or other actions.

Also completed as part of the City’s CIP are projects to address condition related deficiencies. These projects, which are primarily CIPP lining repairs, are packaged to address the higher priority projects, efficiently manage the City’s funds, and minimize disruption to the residents. Included in Attachment E is the CIP projects completed between 2021 and 2024.

To avoid potential duplication of improvements, it is recommended that City staff reference Table 2 from the SSMP, to confirm the following:
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• Additional projects listed in Table 2 have been completed • Projects listed in Table 2 were also identified in the 2021 Master Plan as requiring improvements
Thus, any additional projects listed in Table 2 that have been completed since 2015 should be documented.

Additionally, that projects listed in Table 2 that were not completed and the projects identified in the Master Plan be reevaluated and reprioritized.

As necessary, follow-up CCTV inspections should be scheduled and performed to confirm the severity of structural defects and to appropriately identify the type of improvements required. Based on the type and urgency of the projects, the City will be able to appropriately plan and allocate the funds required for the improvements.

WORK SCHEDULE AND DOCUMENTATION
Section 4.2.6 of the City’s SSMP includes the following:
“The City currently schedules inspections and cleaning annually utilizing a grid map of the City’s jurisdiction.

Additional special cleanings or repairs are scheduled as resident or business complaints are received or as hotspots are identified. Work completed is documented via a Microsoft Excel file with relevant work information for later reference as needed.”
City crews continue to manually schedule and document routine sewer cleaning and inspections, cleaning of HFMLs, and lift station maintenance activities on hard copy logs. The hard copy logs are collected and filed in a cabinet at the City offices. The City has not yet implemented a system to allow for electronic documentation of the operation and maintenance activities scheduled and completed. City crews conduct the assigned tasks and manually track the locations and type of work performed.

As other City departments (i.e. engineering) do not have access to O&M related information, requests are made directly to the O&M staff. When such requests are made, the files are retrieved from the cabinet and the information must be manually summarized and / or tabulated.

Summarized in the previous audit was that while the cleaning data provided included a summary of the total length of pipe cleaned annually, it could not be determined when a specific pipe was last cleaned nor which pipes were cleaned over the last year.

There are multiple options available for sewer system asset management including the City’s existing GIS and CityWorks program. However, based on discussions with City staff, there is currently only one (1) GIS Technician available for all City departments and CityWorks is only used to track resident complaints.

It is recommended that the City investigate and identify the appropriate methods and/or computer software that will best serve the City for managing its sewer system assets. Features the City should consider in a software program include, but are not limited to, the following:
• Accommodate a comprehensive inventory of sewer assets • Allow for documentation of inspections and maintenance activities • Allow for assignment and schedule of future tasks
• Allow for tracking labor, equipment, materials, and resources • Allow for integration of GIS/mapping, modeling data, and CCTV inspection data • Ability to access data in the office and in the field • Allow for interactive mapping
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• Allow for integration with work order system
• Ability to tailor and generate reports

TRAINING
Per the General Order, the trainings should include:
• The requirements of this General Order
• The City’s Spill Emergency Response Plan procedures and practice drills • Skilled estimation of spill volume for field operators, and • Electronic CIWQS reporting procedures for staff submitting data.

Per the City’s SSMP and information provided by City staff, training for field operations personnel includes “on-the-job” training for the following:
• Safety
• Lockout-Tagout (annual)
• Confined Space Entry (annual)
• Traffic Control
• Driver Safety
• Spill Emergency Response Plan (annual)
• Spill Volume Estimation
• NASSCO
• Defensive Driving
• CCTV with CUES
• Hazwoper
• Blood Borne Pathogens
• CPR
• AED
The City supplements in-house training with California Water Environment Association’s (CWEA) and Occupational Safety and Health Administration (OSHA) training. The City’s training logs are in hard copy format and maintained in files.

An electronic system to document training and related activities will benefit the City with tracking and reporting and managing the appropriate training is provided to crews responsible for maintaining the City’s wastewater collection system. It is recommended the investigate and identify the appropriate methods and/or computer software that will best serve the City for managing its training program. At a minimum, it is recommended the following information be tracked:
• Training Topic
• Date of Training
• Trainer Name
• List of Attendees
Additionally, the Order requires that contractors also be trained in these topics and it is therefore recommended that prior to award of a contract impacting the City’s wastewater collection system, the contractor confirm their understanding of the City’s Spill Emergency Response Plan procedures. This may be accomplished by the City requiring that design plans include approved language in the General Notes or prior to issuing a permit.
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EQUIPMENT INVENTORY
The SSMP notes that City maintains a comprehensive inventory of equipment and materials necessary to properly perform the operations and maintenance activities required for maintenance of the wastewater collection system and that equipment is regularly checked, adjusted or replaced as scheduled. A list of the City’s current equipment and spare parts in included in Appendix K of the SSMP. This same spare parts list is included as Table 4-3 of the 2021 audit. However, the inventory list does not distinguish between critical replacement and parts. An inventory of parts and equipment is included in Attachment C.

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:

PREVENTIVE OPERATION AND MAINTENANCE ACTIVITIES
• Update the sewer system map to include the sewer lift stations, drop manholes, force mains, valves, and all storm water conveyance facilities.
• Include measures for providing State and Regional Water Board staff access to the collection system map(s).
• Include / update target metrics (cleaning, inspections) • Review the CCTV inspection data collected in 2020-2021 to determine if additional sewer reaches should be added to or removed from the HFML list. • Update description of maintenance activities for lift station(s) including:
o Components
o Frequency
o Documentation
• Include description of system cleaning activities including:
o Approximate LF cleaned since 2021 (daily, quarterly, etc.,) o Pipelines – documentation process
o Manholes – frequency – documentation process
• Update description / list of locations where higher frequency maintenance / cleaning is performed (documented problem locations)
o Include Frequency - Bi-weekly, monthly, quarterly, semi-annually, annually • Include description of inspection and assessment activities o Approximate LF CCTV’d (daily, quarterly, etc.,)
o Pipelines – frequency – documentation – assessment process o Manholes – frequency – documentation – assessment process • Update the list of locations and frequency of Vermin and Rodent Control • Update the list of locations and frequency of Root Control Program • Determine of HFML cleaning efforts should be revised to meet the monthly goal or if monthly targets should be adjusted and adjust each accordingly • Updated the list of facility inventory
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• The City investigate and identify a software program that will assist staff with managing the operation and maintenance of its sewer system assets.
• The City investigate and identify a software program for scheduling of maintenance activities.

REHABILITATION AND REPLACEMENT PROGRAM
• Identify projects listed in Table 2 have been completed and document. • Review the CCTV inspection data collected in 2020-2021 to identify and prioritize the necessary system improvements.
• Identify projects listed in Table 2 (not completed) and identified in the 2022 Master Plan as requiring improvements and reprioritize.
• If needed, the follow-up CCTV inspection schedule should be updated as well. As structural deficiency mitigation projects are implemented, their condition and follow-up CCTV inspection schedule should be reclassified.

TRAINING
The City’s training program will be revised / updated to include a list of the type of training provided, procedures for documenting the trainings conducted, and attendance. At a minimum, trainings in the following areas are recommended to be developed and a description for each be included in the SSMP:
• Purpose and requirements of this General Order
• Fats, Oil, and Grease Collection
• The Spill Emergency Response Plan procedures and practice drills • Skilled estimation of spill volume for field operators • Electronic CIWQS reporting procedures for staff submitting data • Importance of following all safety policies and procedures • Procedures for tracking and documenting all job-related information • Hands-on field demonstrations to ensure preparedness of personnel, test equipment, response time, training effectiveness, resources, and staff capabilities

EQUIPMENT INVENTORY
• Update the list of equipment / materials that are kept on hand including critical equipment and spare parts.
• Update the contact information of vendors and suppliers included in the appendix, as necessary.
• Include information about contracts in place for contractors to respond in the event of an emergency.
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Audit of Element 5 – Design and Performance Provisions
The Order requires the SSMP include the design and performance provisions or include by reference the documentation that specifies the approved design criteria, construction standards, and specifications used to assure adequate construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. Additionally, evaluation criteria to address the necessary hydraulic capacity must be included.

AUDIT BENCHMARK: Review the SSMP for compliance with the State Order demonstrating adequate evaluation, design and performance provisions.

FINDINGS
The 2016 SSMP and the City BMC includes adoption of and reference to its current City Design Standards for Sewer Facilities, which is available on the City’s website. The City’s website also refers to the latest edition of APWA (Standard Plans for Public Works Construction - SPPWC) or Caltrans Standard Plans for details not shown. Additionally, Section 13.00.170 of the BMC specifies that for construction specifications and details not included in the Cit’s Standards, the following reference standards may be applied at the discretion of the City Engineer:
• The California Plumbing Code
• The Uniform Plumbing Code
• The Standard Specifications for Public Works Construction (Greenbook) and/or • The Standard Plans for Public Works Construction (Greenbook).

Included in the above are general provisions, technical specifications, and standard details associated with sanitary sewer improvements. Additionally, the standards include procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects meeting the requirements of the State Order. The Standard Plans include detailed drawings for the following:

Sewer Lateral PVC Liner with Gas Flap
Sewer Cleanout Grease Interceptor
Manhole Concrete Slope Anchors
Drop Manhole Wye Connection
Manhole Frame Concrete Easement
Manhole Shaft Manhole Connection
Concrete Base Pipe Bedding
PVC Manhole Liner Steel Casing
PVC T-Lock Liner
Standards for design and construction of sewer facilities are included in the Sewer Standard Plans and Specifications document. Topics covered in this document include, but are not limited to, the following:
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Minimum Size Sewer Pipe Material
Minimum Slope Manhole Design Requirements
Maximum Slope Clean-Outs
Design Flow Separation Requirements between Utilities
Standard Location and Alignment House Laterals
Easements Private Sewer Laterals
Horizontal Curves Sewer Pump Station Design Requirements Stationing Procedures Inspection and Testing of Gravity Sewer Minimum Depth

UPDATED DESIGN CRITERIA AND CONSTRUCTION STANDARDS AND SPECIFICATIONS The City completed the update of its Master Plan in November 2021 which included an update of the hydraulic model and capacity analysis. Performance Evaluation and Design Criteria was developed and used to evaluate the hydraulic capacity of the sewer system. The previous audit included recommendations to revise the City’s existing Sewer Design Standard Plans and Specifications based on the Master Plan findings to establish consistency between criteria included in both documents. The following updates were recommended to the Sewer Design Standard Plans and Specifications document:
• Item 3: Size – Gravity Sewer
Remove the following text, “The City of Brea may accept 6-inch diameter sewer lines if they must be used to provide adequate velocity.”
• Item 4: Minimum and Maximum Slope
Remove the following text, “The minimum slope on a 6-inch sewer shall be 1% where the tributary area consists of less than 20 dwelling units (DU) or its flow equivalent.” • Item 5: Design Flow Criteria
Revise the Peak Dry Weather Flow (PDWF) peaking equation to match the Sewer Master Plan which uses flow units in mgd
PDWF = 1.777 x ADWF0.92
ADWF = Average Dry Weather Flow (mgd)
PDWF = Peak Dry Weather Flow (mgd)
• Item 5: Design Flow Criteria
Revise the Peak Wet Weather Flow (PWWF) peaking equation to match the Sewer Master Plan which uses the following:

PWWF = 1.25 x PDWF
• Item 17.12.A.2.a: Sewer Pump Station - Suction Pipe
Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.
• Item 17.12.A.3.a: Sewer Pump Station - Discharge Pipe Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.
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PROCEDURES AND STANDARDS
The Order also requires that procedures and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances be established.

The City requires new sewers be inspected using CCTV technology and that “As-Built” plans are prepared and submitted before sewer improvement projects are accepted. Inspection services are conducted by City staff or contractors for new sewers and sewer rehabilitation projects. Criteria included in the Standard Specifications for Public Works Construction and the Standard Plans for Public Works Construction (Greenbook) are implemented. The Greenbook and the City’s Standards include inspection and testing procedures for the following:
• CCTV Inspection (Greenbook 306-7.8.2.1)
• Water Exfiltration Testing (Greenbook 306-7.8.2.2)
• Water Infiltration Testing (Greenbook 306-7.8.2.3)
• Air Pressure Test (Greenbook 306-7.8.2.4)
• Leakage Test for Corrugated Metal Pipeline (Greenbook 306-1.4.5)

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:
• Acceptable rehabilitation options and approved materials for pipeline for repairs and rehabilitation using various lining methods
• The City should review the proposed recommendations included in the previous audit and the Master Plan to determine how to proceed. The following updates were recommended to the Sewer Design Standard Plans and Specifications document:
o Item 3: Size – Gravity Sewer
 Remove the following text, “The City of Brea may accept 6-inch diameter sewer lines if they must be used to provide adequate velocity.”
o Item 4: Minimum and Maximum Slope
 Remove the following text, “The minimum slope on a 6-inch sewer shall be 1% where the tributary area consists of less than 20 dwelling units (DU) or its flow equivalent.” o Item 5: Design Flow Criteria
 Revise the Peak Dry Weather Flow (PDWF) peaking equation to match the Sewer Master Plan which uses flow units in mgd:
 PDWF = 1.777 x ADWF0.92
 ADWF = Average Dry Weather Flow (mgd)
 PDWF = Peak Dry Weather Flow (mgd)
o Item 5: Design Flow Criteria
 Revise the Peak Wet Weather Flow (PWWF) peaking equation to match the Sewer Master Plan which uses the following:
 PWWF = 1.25 x PDWF
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o Item 17.12.A.2.a: Sewer Pump Station - Suction Pipe
 Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.
o Item 17.12.A.3.a: Sewer Pump Station - Discharge Pipe  Update maximum velocity from 6 ft/s to 5 ft/s, which is consistent with the Sewer Master Plan forcemain criteria.
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Audit of Element 6 – Spill Emergency Response Plan
The Order requires the SSMP include a current Spill Emergency Response Plan (SERP) that documents measures implemented to protect public health and the environment and ensure prompt detection and response to spills, to reduce spill volumes, and collect information for prevention of future spills. The SERP must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; • Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a mannerthat does not inadvertently impact beneficial uses in the receiving waters;
• Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

AUDIT BENCHMARK: Review the SERP for compliance with the State Order demonstrating the City has proper procedures in place to respond to sewer overflows including employee response and notifications to the public, affected entities, and other governmental/regulatory bodies as necessary.

FINDINGS
Sewer Overflow Emergency Response Plan is included in Chapter 6 of the City’s 2016 Sewer System Management Plan (SSMP). This section includes a description of the following:
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• Incoming Calls and Response
• Regulatory Agencies Notification and Timeframe
• Sewer Overflow Equipment
• Outside Support to City
• Monitoring
• Reporting
• Public Education
• Sewer Lift Station Alarms
The City updated its SERP in June 2024 in compliance with the Order requirements. As noted in the SERP, the purpose SERP is primarily to document spill response procedures and assist City staff in achieving the following:
• Efficient response to reported spills and dispatch of appropriate crews and equipment in a timely manner
• Notification of all appropriate agencies of reported spills in a timely manner • Containment of sewer spills so they do not reach a surface water • Elimination of the cause of a sewer spill
• Protection of public and private property
• Sufficient cleanup of the impacted spill area
• Documentation of all spills and response activities
• Ensure appropriate staff is knowledgeable of the SERP procedures and appropriately trained
• Preparation of reports for submittal to regulatory agencies and other interested parties • Compliance with SWRCB Order No. WQ-2022-0103-DWQ
The SERP includes the formal procedures for City staff to contain, correct, and clean up spills and is intended to provide the City with a document that includes components necessary for minimizing the effects of spills on the environment while protecting the public’s health and safety.

The SERP includes a strategy for the O&M staff to mobilize labor, material, tools, and equipment to contain, mitigate, and clean-up residuals from a spill and correct or repair any condition which may cause or contribute to a spill. The document provides guidelines for City staff to respond to a spill event and contains the following elements:
• Initial Response Procedures
• Notification Procedures
• Spill Response Procedures
• Monitoring and Reporting Procedures
• Training and Evaluation
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The following subsections include a summary of the applicable procedures included in the SERP. Further detailed descriptions of the policies and procedures as they pertain to responding to SSOs are included in the SERP document.

NOTIFICATION PROCEDURES
The SERP includes procedures for notification of a spill to primary responders, appropriate local officials, and appropriate regulatory agencies and potentially affected entities. Calls or complaints of possible or actual sewer spills may be received via telephone calls. All telephone calls are routed directly to City personnel from either the City’s Public Works Department or the Police and/or Fire Dispatch Center if the notification is received during non-business hours. The on-call personnel will respond to the notification or secure the appropriate back-up for response.

Notifications: The volume, impact, and location of spill determine the level of notification required to comply with regulatory requirements. Chapter 4 of the SERP includes the notification procedures including primary responders, regulatory and local agencies and officials, and potentially affected entities based on the type of spill. Also included is the information to be reported, including but not limited to, the volume of the spill, the origination and end point of the spill, and/or the category of the spill as defined by in the Order.

Chapter 3, Initial Response Procedures, includes the contact information for key City personnel that may be contacted in the event of a possible or actual SSO.

City personnel is responsible for responding to a possible or actual spill reported at any of the three (3) lift stations. Should an alarm be triggered at any of the lift stations, an automatic dialer will transmit the alarm conditions to the Water Distribution Superintendent, Water Distribution Supervisor or Maintenance Service Worker depending on the type of alarm. As field crews verify a spill has occurred, the Water Distribution Superintendent will be notified and in responsible for contacting and/or delegating a designee to contact all regulatory agencies, as required.

Chapter 4 also includes a description of the four (4) potential spill categories. Section 4-1 includes a description of each type of spill category, Section 4-2, Notification to Regulatory Agencies, includes a thorough summary of the agencies to be notified, the contact information, circumstances under which each agency should be notified, and the spill information to be reported. Table 4-2, from the SERP and presented below, includes a summary of required notifications that will be made based on the category designation of the SSO. Appendix B-3, Spill Notification and Reporting Requirements, includes a summary of the requirements noted in Section

3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of the General Order.
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Section 4-3, Private Property Owners, includes a summary of the City’s procedures for addressing private spills and specifically notes that OCHCA will be informed of all private spills.

Sections 4-3 through 4-11 includes a description of entities to be notified for various needs, the agency to contact and the contact information. The sections include information pertaining to the following:
• On-Call Contractors
• Orange County fire authority
• Southern California Edison
• Nearby Sewer Agencies
• Laboratories
• Traffic Control
• Public Advisory
• Medial Notification
Included in Section 4-12, Resource Phone List, is a comprehensive list of resources and the corresponding contact information.

EMERGENCY PROCEDURES AND RESPONSE ACTIVITIES
The City’s SERP includes response procedures including overflow containment, correction, and clean-up measures for spills. Actions to be performed by City staff and additional crews for public spills are outlined and described. Section 5, Spill Response Procedures, of the SERP includes detailed procedures including the following:
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• Preliminary Assessment
• Traffic and Crowd Control
• Containment Procedures
o Public Right of Way
o Drainage Conveyance Systems
o OCFCD Facilities / Surface Waters
o Private Sewer System or Laterals
o Wet Weather Conditions
• Correction Procedures
o Gravity Sewers
o Lift Station Corrections
• Clean up Procedures
o Public Right-of-Ways
o Drainage Conveyance System
o OCFCD Facilities / Surface Waters
o Private Property
These procedures are also summarized in Figure 2-2, Spill Emergency Response Flowchart, of the SERP.

Included in Appendix B-1 is a simplified version of the process illustrated in Figure 2-2.

TRAINING
Section 7 of the SERP includes the procedures to ensure the appropriate staff and contractors are properly trained on the procedures included in the SERP. Specifically noted is that the training of field crews includes office and field training on an annual basis.

Office Training includes complete review of the following documents and/or procedures:
• Review of the correct procedures for receiving calls
• Recording the information on the Spill Initial Receipt Form (Appendix B-2) • Notification of the field crew
• The SERP plan document review
• The SERP flowchart (Appendix B-1)
• Regulatory agency notification and reporting requirements (Appendix B-3) • Filling out the Spill Report (Appendix B-5)
• Sewers, Drainage Conveyance Systems, and Surface Waters Maps (Appendix A) • Spill volume calculation methodologies (Appendix C-1 and C-2) • Post-Spill Response evaluation procedures
Field Training is conducted by the Water Distribution Superintendent. The following training topics are reviewed annually:
• Safety Procedures
• Operation of the City’s combination / vactor trucks
• Field spill volume estimation, with training simulations • Review of all available equipment on the combination / vactor trucks • Review of all spare parts available at the City yard
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• Containment and clean up procedures
• Gravity sewer correction procedures
• Sewer lift station and forcemain correction procedures The Water Distribution Superintendent is responsible for maintaining records of all SERP related training. Signin sheets include the training topic, date, time, and list of all attendees. The City is working towards developing an electronic system to encompass sign-in sheets, agendas, handout material, quizzes, and all other materials associated with the training program.

INTRA AGENCY COORDINATION
The City is a member agency of Water Emergency Response Organization of Orange County (WEROC), which supports and manages countywide emergency preparedness, planning, response, and recovery efforts for water and wastewater agencies in Orange County. In the event of a spill, WEROC member agencies, and other nearby agencies can be contacted if additional combination trucks, equipment, and/or work power are needed for spill containment and recovery.

NEIGHBORING AGENCIES
Should sewer spills originate from the sewer system from an adjoining agency, the City’s procedures include immediate notification of the responsible agency, implementing containment procedures, and providing assistance should the spill pose a threat to the public health, waters of the State, public property, and/or private property. City field crew will remain at the spill site until the responsible agency arrives to assume responsibility of the spill. The SERP includes contact information for the nearby agencies in Table 4-4, Nearby Sewer Agencies, in the SERP.

MONITORING AND REPORTING PROCEDURES
Chapter 6 of the SERP includes the processes and procedures for notification, monitoring, reporting and record keeping per the requirements detailed in Attachment E1 of the Order WQ 2022-0103-DWQ and summarized in Appendix B-6.

Section 6-3, Reporting Procedures, includes a summary of the procedures to be implemented and reporting to be completed for each possible spill category. Also included are the responsibilities of the LRO and Data Submitters, including the certification of spill reports on CIWQS. A comprehensive Spill Report template is included in Appendix B-5 of the SERP.

SPILL EMERGENCY RESPONSE PLAN EVALUATION
In Section 7-3, Spill Emergency Response Plan Evaluation, of the SERP, it is documented that the City conducts routine evaluations of its response procedures to ensure they are effective. Key performance indictors (KPI) reviewed include the following:
• Number of spills
• Percentage of recovered volume versus total spill volume • Verification that the notification procedures were followed for each spill event • Verification that the response procedures were followed for each spill event • Verification that reporting to regulatory agencies were conducted correctly for each spill event • Verification that training was conducted as scheduled 35 | Page
Additionally noted is that the response procedures will be evaluated annually using the Spill Response Evaluation Form included Appendix F-1. Also to be evaluated annually is the effectiveness of the SERP and the findings will be documented using the SERP Document Annual Evaluation Form included in Appendix F-2.

Required adjustments to the SERP procedures and report will be tracked in the Change Log, included at the beginning of the SERP.
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Audit of Element 7 – Sewer Pipe Blockage Control Program The Order requires the SSMP include procedures for the evaluation of the City’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris that is discharged into the City’s sanitary sewer system. The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practicesrequirements, recordkeeping and reporting requirements;
• Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; • An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

AUDIT BENCHMARK: Review the SSMP for compliance with the Order demonstrating the existence of a Sewer Pipe Blockage Control Program that includes public education, regulations to control the discharge of FOG, and authority to inspect and intercede if necessary. Demonstrate adequate legal authority for the City to operate, regulate, and control discharges within the City’s sanitary sewer service area.

FINDINGS
The City implements preventive maintenance activities to maximize beneficial public use of the City’s sanitary sewer system while preventing blockages of the sewer lines and reducing the adverse effects on sewage treatment operations resulting from discharges of fats, oils, grease, rags and debris into the system. The City’s compliance with the requirements are as follows:
• Performs public education and outreach activities specific to the disposal of FOG to its wastewater collection system
• Includes Title 13, Chapter 13, Article V, Fats, Oils, and Grease Disposal, in its municipal code • Requires grease interceptors for all FSEs unless a variance or waiver has been issued to allow alternative measures to control FOG
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• Implements the FSE Inspection Program for grease control devices and BMPs • Identifies and manages locations in the wastewater collection system requiring increased maintenance efforts due to sewer hotspots, including those due to FOG • Conducts increased cleaning frequency of locations identified as experiencing high FOG The City’s pipe blockage control program and procedures includes the following in compliance with the Order:

IMPLEMENTATION PLAN AND SCHEDULE FOR A PUBLIC EDUCATION AND OUTREACH PROGRAM The preventive maintenance program includes elements of public education and outreach, facility inspections, and the legal authority of enforcement. The City’s public education and outreach activities includes, but is not limited to:
• Providing pamphlets and educational material to food service establishments (FSE) for proper FOG management and disposal.
• Providing a public service announcement DVD for kitchen best management practices (BMPs) to FSEs during the grease interceptor inspections • Hosting community events to educate public on sewer management. • Performing outreach at local schools.
• Distribution of mailouts with City newsletter
• Running educational media ads
• Performing joint outreach with the Storm Water Outreach Program.

While the City website and BMC contains information regarding pipe blocking substances, the information is not easily located. A direct link to the information would make this information more readily available and easier and quicker to reference. The links should also be included in the City’s SSMP document.

LEGAL AUTHORITY TO PROHIBIT DISCHARGES AND IDENTIFY MEASURES TO PREVENT SPILLS AND BLOCKAGES The City is required to prevent discharges of illicit and undesirable substances from entering the wastewater collection system. Illicit discharges include, but are not limited to, the release of I/I, storm water, chemical dumping, unauthorized debris and constituents, roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages. The City’slegal authority to prohibit and prevent unauthorized discharge of illicit substances to the wastewater collection system are addressed in the BMC. The City’s legal authority within its municipal code serves to prevent, require, ensure, limit, and enforce specific control of discharges.

The City’s legal authority to prohibit discharges and identify measures to prevent SSOs and blockages is documented located in BMC Title 13, Chapter 13, Article VI (Legal Authority and Penalties). The City Manager is charged with the legal authority and duty of enforcing the provisions in BMC Title 13, Chapter 13. The City also has the legal authority to obtain remedies for noncompliance and implement procedures to prevent discharge of pollutants that may endanger the health or welfare of persons or the environment or cause interference with the operation of any treatment plant.

Chapter 13 of the BMC includes a general description of the various types of substances restricted by the from being directly or indirectly discharged into the collection system and provides the authority to regulate the specific type of substances permitted to be discharged into its wastewater collection system. 38 | Page
Documented in Section 13.00.230, Industrial Wastewater, is the Orange County Sanitation District (OCSD) authority to regulate all industrial wastewater discharges to the public sewer system and that OCSD issues the permits for discharge of industrial waste. The section also grants the City’s participation as an integral part of the process for regulating the type of waste discharged into the City’s wastewater system.

PLAN AND SCHEDULE FOR THE DISPOSAL OF PIPE-BLOCKING SUBSTANCES GENERATED BMC Title 13, Chapter 13, Article V, §13.00.543 (Grease Control Device Operation and Maintenance Requirements) provides grease control device operation and maintenance and record keeping requirements.

The primary requirements include the following:
• Grease interceptors and other grease control devices must be cleaned, maintained, and have FOG removed and disposed of in a proper manner at regular intervals and in accordance with the FOG Control Manual.
• No FOG shall pass into any sewer lateral.
• FOG removed from grease interceptors shall be waste hauled on a regular basis and disposed of in a proper manner.

REQUIREMENTS FOR GREASE REMOVAL DEVICES, DESIGN STANDARDS, MAINTENANCE REQUIREMENTS, BMPS,

RECORDKEEPING AND REPORTING REQUIREMENTS
Title 13, Chapter 13, Article V, §13.00.540 (FOG Pretreatment and Grease Control Device Required) provides grease control device installation requirements. The primary requirements are as follows:
• Food facilities are required to install, operate and maintain an approved and adequately sized grease interceptor
• Fixtures that are expected to convey FOG will be connected to the grease interceptor.

Dishwashers and other fixtures that use emulsifying agents shall be connected to the sewer system directly.
• Grease interceptors shall be used in all new FSEs where necessary to install a grease control device and shall have a minimum capacity of 750 gallons • Grease interceptors are to be sized in accordance with the Uniform Plumbing Code.

Title 13, Chapter 13, Article V, §13.00.543 (Grease Control Device Operation and Maintenance Requirements) provides grease control device operation and maintenance and record keeping requirements. The primary requirements are include:
• FSEs are required to be maintained in a manner consistent with a maintenance plan approved by the City Manager
• Grease interceptors and other grease control devices must be cleaned, maintained, and have FOG removed and disposed of in a proper manner at regular intervals and in accordance with the FOG Control Manual
• No FOG shall pass into any sewer lateral
• FOG removed from grease interceptors shall be waste hauled on a regular basis and disposed of in a proper manner.
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• FSE owner and/or operator with an approved grease control device must keep all manifests, receipts and invoices of all cleaning, maintenance, grease removal of/from the grease control device, disposal carrier and disposal site locations for a minimum of two (2) years and make all documents available to any authorized inspector. • FSE owner and/or operator must allow authorized inspectors entry and access to FSE premises during normal business hours, for purposes of inspecting the grease control devices, reviewing the manifests, receipts and invoices relating to cleaning, maintenance and inspection of the grease control devices.

Title 13, Chapter 13, Article V, §13.00.542 (Best Management Practices Required) provides best management requirements in relation to FOG. The primary requirements are as follows:
• FSEs are required to implement BMPs in their operations to minimize the discharge of FOG to the sewer system
• FSEs must implement and demonstrate compliance with BMPs per the City’s FOG Control Manual.
• Periodic reporting of the status of the implementation of BMPs shall be submitted to the City Manager in accordance with the FOG control program and the FOG Control Manual.

AUTHORITY TO INSPECT GREASE PRODUCING FACILITIES, ENFORCEMENT AUTHORITIES, ENFORCEMENT OF FOG ORDINANCE Title 13, Chapter 13, Article V, §13.00.560 (Inspection and Sampling Conditions) and §13.00.561 (Right of Entry) provides the City the necessary authority to inspect or order samples at all FSEs with a grease control device. Included in the facility inspections is the right to request and view disposal records and physical inspection of on-site grease traps and interceptors. The FSEs must provide access to the FSE premises, grease control devices, manifests, receipts, and invoices.

IDENTIFICATION OF SANITARY SEWER SYSTEM SUBJECT TO FOGBLOCKAGES AND CLEANING SCHEDULE The City’s SSMP states that the City cleans locations that have been identified to require a higher frequency of cleaning, on a monthly basis using hydro jetting and rodding. Included in Attachment D is the list the City maintains of the locations which require an increased cleaning frequency. The areas include locations known to have persistent FOG accumulation. The City has trained environmental specialists that conduct the annual FSE inspections. FSE inspections conducted since 2020 are included in Attachment D. It is recommended that an updated list of the high frequency maintenance location be included in the SSMP.

IMPLEMENTATION OF SOURCE CONTROL MEASURES
The City has complied with this requirement by:
• Conducting public education and outreach programs as part of the FSE Inspection Program • City has legal authority to prohibit and prevent unauthorized discharge of illicit substances to the wastewater collection system.
• The City’s legal authority within its municipal code serves to prevent, require, ensure, limit, and enforce specific control of discharges.
• Adopting BMC Title 13, Chapter 13, Article V, Fats, Oils, and Grease Disposal • Requiring grease interceptors for all FSEs unless a variance or waiver has been issued to allow alternative measures to control FOG
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• Inspecting FSE grease control devices and BMPs
• Identifying sewer hotspots, including those due to FOG • Providing frequent cleaning of sewer hot spots related to FOG

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be developed and incorporated into the SSMP:
• Updated the website to allow the public to more easily and directly access sewer related educational material including proper FOG disposal.
• Include links to the FOG related documents on the City’s website in the SSMP document. • Update the SSMP to specifically address where FSEs are allowed to dispose of the accumulated FOG.
• Update the SSMP to include a list of facilities where FOG may be disposed of (sewer treatment plants, landfills, etc.) and the corresponding address and contact information. • Include the FSE inspection schedule goal in the SSMP. • Confirm that FSE inspections that were postponed due to the COVID stay-at-home orders were completed and are back on schedule.
• Update its HFML list and corresponding GIS shapefile, annually at minimum. • Adjust the cleaning frequency of the HFMLs and the corresponding frequency as necessary. 41 | Page
Audit of Element 8 – System Evaluation, Capacity Assurance and Capital Improvements
The General Order includes a requirement that the SSMP include procedures to assure capacity management measures that address the current and future capacity requirements of its collection system. Also required is that the City prepare and implement a capital improvement plan that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of Corrective Action
• Capital Improvement Plan
Included in the 2021 Master Plan Update is a summary of the established design criteria for peak dry and wet weather flows, projected population density, per capita sewage generation rates, pipe design criteria, and addressed infiltration. The evaluation included a review of dry weather peak flow conditions and identified areas of the system that required modification and/or expansion. The capital improvement projects identified were identified as required to correct system deficiencies under existing and build-out peak design flow conditions. Recommendations for assessing current and future capacity requirements and a proposed schedule to complete the modifications were also included.

AUDIT BENCHMARK: Review the SSMP for compliance with the Order, demonstrating adequate system capacity and systematic evaluation of the system assets are as well as detect any hydraulic deficiencies.

FINDINGS
The following subsections include a summary of the modeled system, flow estimates, and evaluation criteria used for the City’s sewer system capacity evaluation to address the components required by the General Order.

ROUTINE EVALUATION AND ASSESSMENT OF SYSTEM CONDITIONS
The City performs routine inspections of its collection systems facilities including, manholes, and lift stations.

Using Closed-Circuit Television (CCTV), pipeline inspections are conducted to document observed defects in the sewer gravity mains. Known maintenance problem areas in the collection system are logged and categorized into a cleaning frequency schedule which may be bi-weekly, monthly, quarterly, semi-annually, and annually. Noted defects are logged and prioritized for improvement.

The process of developing the City’s current 2021 Master Plan Update included inspecting approximately 81 percent of the City’s sanitary sewer system between 2020-2021. This included cleaning and televising 574,444 feet (approximately 109 miles) of sewer pipelines. The remaining 19 percent was not inspected due to inaccessibility or due to the recent construction dates. The CCTV data was to be evaluated and projects identified and prioritized.
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The City of Brea (City) owns and operates Siphon S-1 and S-2. Siphon S-1 is a single barrel 10-inch siphon that crosses Brea Creek Channel, which is owned and operated by the Orange County Flood Control District (OCFCD) from the east to the west. During the January 26, 2021 facility site visit, the City did not have any capacity, operation or maintenance concerns for this siphon. The S-1 Siphon is cleaned on a monthly basis.

Siphon S-2 is a single barrel 15-inch siphon that crosses Brea Creek Channel from the west to the east. It is located south of Imperial Highway and east of the Arovista Park baseball fields. This siphon and its upstream and downstream sewers have been reconstructed over time. The City retains the services of a contractor on a quarterly to vacuum out the debris from the upstream sewers and manholes. Recently, a temporary bypass system was installed to allow for the cleaning, inspection, and condition assessment of the siphon. Structural defects were not observed or noted. The S-1 Siphon is cleaned on a quarterly basis.

The hydraulic analysis revealed that the 15-inch barrel is sufficiently sized for existing and near-term future conditions without estimated Sphere of Influence (SOI) loads as long as the siphon is clear of debris. Therefore, the City must continue to periodically flush the siphon. At the time the master plan was being updated, exact details of the development of the SOI were unknown, and therefore evaluation of the capacity of the siphon a later date was recommended.

CAPACITY ASSESSMENT AND DESIGN CRITERIA
The General Order requires the SSMP include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiencies and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events; • The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.

Included in the City’s SSMP is the City’s approach to ensuring sufficient capacity is available to accommodate the required existing and project wastewater flow. Included in Appendix G is a description the methodology applied for performing the capacity analysis. With the most recent update to the Master Plan, the SSMP and appendix should be updated to capture more current data and findings of the analysis.

With the completion of the Sewer Master Plan update, the City’s sewer system model was updated, revisions were made to the performance evaluation criteria, capacity deficiencies were identified, recommendations for improvements were documented, and a capital improvement program with cost estimates was developed.

CAPACITY ASSESSMENT
The updated model includes the system pipes but excluded laterals and private sewer mains. Pipe features including diameters, lengths, slopes, and roughness coefficients were entered into the model. Sewer average loads were developed based on water billing data and sewer return ratios. The sewer return ratios for each land use type were developed to adjust the water use to equal the average sewage flows recorded at the flow monitoring sites.

Average dry weather flows were used to determines peak flows. Peak flows were calculated in the model using peaking factors developed from flow monitoring data. Output data for pipes included average and peak flow rate, velocity, pipe capacity, and ratio of flow depth to pipe diameter (d/D). The peaking formula used 43 | Page
was as follows: PDWF = .777 x ADWF 0.92 . Since the flow monitoring effort did not capture a wet weather event, the peak wet weather flow was estimated utilizing the following equation: PWWF = 1.25 x PDWF.

The analysis of the sewer collection system was based upon the calculated peak dry weather flows. Pipes that exceed the established criteria of Peak Dry Weather Flow d/D > 0.64 were considered hydraulically deficient.

The analysis revealed that a total length of 749 feet of sewers was identified to be capacity deficient under existing conditions. This equates to 0.11 percent (749 / 708,750) of the total existing system length. This percentage was determined to be minimal, in part due to the City having completed several capital improvement projects since the previous Master Plan and a decrease in sewage generation due to water conservation efforts.

Additionally, 1,487 feet of sewers was identified as capacity deficient to accommodate near-term future developments. This equated to 0.21 percent (1,487 / 708,750) of the total existing system length. The nearterm future capacity deficiencies were attributed to the increased sewer loads due to future planned developments. However, to accurately account for flows, it was recommended that project specific studies be performed using detailed development projections to identify the necessary sewer improvements to the existing system.

Also, an additional 19,985 feet of sewer pipe was identified as capacity deficient when the projected flows to account for growth within the sphere of influence (SOI). This equated to 2.82 percent (19,985 / 708,750) of the total existing system length. Similarly, it was recommended that as detailed development plans became available or when the City General Plan is updated, the future sewer loads and the impacts to the capacity of the downstream sewer system be re-evaluated and possibly verified with flow monitoring.

Capacity of the existing three (3) lift stations was determined to be sufficient to convey the PWWF for the existing and future conditions.

The system evaluation was performed to identify improvements necessary to adequately convey existing wastewater discharges and support future wastewater flows through build-out conditions. A summary of the average, peak dry weather and peak wet weather flow estimates used in the hydraulic analysis is included in the Master Plan. Additionally, included is a summary of the dry and wet weather capacity issues for the system and of improvement projects and planned sewer facilities to improve hydraulic capacity and provide increased system reliability.

DESIGN CRITERIA
The City’s design criteria are documented in the Sewer Standard Plans and Specifications document and included in the 2021 Master Plan. The criteria include requirements for the collection system including minimum pipe size, minimum flow velocity, and depth of flow to pipe diameter ratio (d/D). For lift stations, the criteria include but is not limited to: the capacity and number of pumps, wet well and force main sizes, redundancy, and emergency power. A summary of sewer system performance evaluation criteria is included in Table ES-2 of the 2021 Master Plan and are for collection system, lift stations and inverted siphons.

The previous SSMP Audit notes that there are inconsistencies between the criteria documented in the City’s Sewer Standard Plans and Specifications and the criteria used to develop the evaluate the sewer system capacity using the hydraulic model. The recommended updates are summarized in Section 5-2, Compliance, of the 2021 SSMP Audit document.
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PRIORITIZATION OF CORRECTIVE ACTION
The City’s CCTV inspection program includes assessing the condition of the pipelines and assigning a PACP grade / rating between 1 and 5, with 5 being the poorest condition. The assets rated as 5s are identified and prioritized as CIP projects. Generally, pipelines with a rating of 5 noted with structural issues include large cracks along the pipeline and/or at joints, severe sags, or other forms of degradation that reduces its capacity to efficiently convey flows. Pipes with a rating less than 5 are monitored and reassessed during routine inspections. The 2021 Master Plan includes a summary of the condition assessment findings which revealed that the highest percentage of pipelines rated at 4 and 5 included VCPs constructed prior to 1960. The CCTV data was to be reviewed for identification and prioritization of condition related projects. Included in Attachment E are lists of CIPP sewer lining repairs completed between 2021 and 2024.

Evaluation of the City’s three (3) lift stations is scheduled and conducted on a routine basis. Routine maintenance matters are addressed by City crews. Capital improvements are prioritized and scheduled as necessary. The City is currently in design process for replacement of the Briarwood Lift Station.

Several gravity sewer improvement projects identified in the 2009 Sewer Master Plan were eliminated with the 2021 Master Plan due to the updating the hydraulic model. Projects were eliminated due to lower projected sewer loads that were verified from flow monitoring data and due to changes to the future sewer load estimates and connection points. Two (2) existing capacity deficiencies had not yet been addressed and are therefore recommended for improvement. Details of the recommended projects are shown in Table 8-2 of the 2021 Master Plan.

CAPITAL IMPROVEMENT PLAN
The City’s 2021 Master Plan includes a comprehensive list of capacity and condition related CIP projects necessary to optimize the system hydraulics and correct deficiencies. Chapter 9, Capital Improvement Program, of the Master Plan includes a comprehensive list of sewer improvement projects identified based on the health and safety concerns of the system with the intent to minimize the possibility of sewer system overflows. The list of projects was developed based on conducting a hydraulic analysis of the gravity system, performing field visits of the pump stations and siphons, and conducting the inspection and condition assessment of over 80% of the City’s gravity sewers.

The CIP projects are summarized in Table 9-1, Capital Improvement Program Projects, of the Master Plan and prioritized based on the design criteria, criticality, and the time frame they will be required based on growth projections at the time the Master Plan was completed. Also included are estimated costs to address the capacity and condition projects identified.

Also completed as part of the City’s CIP are projects to address condition related deficiencies. These projects, which are primarily CIPP lining repairs, are packaged to address the higher priority projects, efficiently manage the City’s funds, and minimize disruption to the residents. Included in Attachment E is the CIP projects completed between 2021 and 2024. A summary of the CIPP lining and other completed CIP is as follows:
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CIP 7617 – Sewer Mainline Relining Project (annual project for the re-lining of sewer at various locations in the City).
o 8/21-8/22 = 979 LF relined
o 8/22-8/23 = 3,672 LF relined
o 8/23-8/24 = 2,602 LF relined
o 8/24-8/25 = 300 LF relined
CIP 7459, 7431, 7460, & 7628 – North Hills East and West Tract Improvement Project - Combined CIP project for paving, water, and sanitary sewer improvements in the NWC of the City. Completed in September 2021
o Removal and reconstruction of existing sanitary sewer = 532 LF CIP 7454, 7466, & 7626 – South Brea Water/Sewer Improvement Project - Combined CIP project for paving water and sanitary sewer improvements in the SWC of the City. Completed in May of 2024 o Removal and reconstruction of existing sanitary sewer = 1,794 LF o Construction of new sanitary sewer manhole = 7 manholes o Removal and reconstruction of sanitary sewer manholes = 3 manholes Sources of funding for the CIP projects are included in the City’s Biennial Operating Budget adopted for 2023- 2025 with $1M budgeted for FY 2024-25. The City recently completed and adopted new sewer rates which will be implemented in the near future. This will allow the City to prioritize the CIP developed as part of the 2021 Sewer Master Plan.

SUMMARY OF RECOMMENDATIONS
The following items are recommended to be developed and incorporated in the City’s Operation and Maintenance Program:
• Update the SSMP to incorporate the findings of the analyses and results from the current 2021 Sewer Master Plan.
• Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency between criteria the standards and the City criteria developed as part of the 2021 Master Plan.
• Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan. • Identify and justify the amount (percentage) of the system for condition to be assessed each year;
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Which are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; 46 | Page
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities.
• Include a Prioritization and Corrective Action Section to the updated SSMP. • Include discussion describing internal collaborative coordination between operation and maintenance staff and engineering staff/consultants during planning, design, and construction of capital improvement projects.
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Audit of Element 9 – Monitoring, Measurement and Program Modifications The Order requires the SSMP include an adaptive management section which is to include a description of the process to monitor and evaluate the effectiveness of the SSMP and the methods to continually improve the process based on the evaluation process. It requires the City document the planning and implementation of the SSMP elements and the regular review of the SSMP to assure the programs remain relevant and current.

The SSMP must include the following:
• Process to maintain relevant information, including audit findings, to establish and prioritize appropriate SSMP activities;
• Process to monitor the implementation and measure the effectiveness of each SSMP element;
• Process to assess the success of the preventive operation and maintenance activities; • Process to update the SSMP procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Process to identify and illustrate spill trends, including spill frequency, locations and estimated volumes.

AUDIT BENCHMARK: Review the SSMP for compliance with the current General Order demonstrating the City collects and maintains relevant data to be used in review of the City’s SSMP, evaluating the effectiveness of the SSMP, monitoring the effectiveness of the maintenance activities, collecting trend data on SSOs, and implementing changes as appropriate.

FINDINGS

PROCESS TO MAINTAIN RELEVANT INFORMATION TO ESTABLISH AND PRIORITIZE APPROPRIATE SSMP ACTIVITIES Development of the City’s 2021 Master Plan included updating the City’s GIS to incorporate current and relevant data pertaining to the City’s wastewater system assets including recently constructed or replaced sewer mains. Additionally, CCTV inspections were performed for approximately 81 percent of the system to document the condition of the system assets to facilitate assessment, identification and prioritization of necessary O&M activities.

Routine Cleaning and Inspection: To date, the City has managed and maintained information pertaining to the wastewater infrastructure by means of manually recording preventive maintenance activities. The City uses CityWorks to document notifications received by residents regarding potential and actual SSO occurrences.

The City documents performance measures through logs and reports including, but not limited to, the length of pipe cleaned and televised, the quantity, cause and location of stoppages and SSOs, and the scheduled maintenance of high frequency maintenance locations. Documentation of routine cleaning and inspection of the collection system, including the hotspots, is performed manually and a hard copy of the logs are filed in a cabinet at the City offices. Previously recommended is that operation and maintenance activities be recorded electronically to facilitate access to the data for ease of tracking and reporting. 48 | Page
Maintenance Records for Sewer Lift Stations: Records documenting the maintenance activities of the City’s sewer lift stations are tracked using had copy logs and physical copies are filed at the City offices. Previously recommended was that a detailed check list be created for the routine inspections to identify the type of work completed during each inspection.

Food Service Establishment (FSE) Inspections: Annual FSE inspections are tracked in an up-to date excel database.

SSMP Audit: The City conducted an audit in 2011 of the 2016 SSMP. The audit included a review of the SSMP elements and recommendations were provided.

Sanitary Sewer Overflows (SSO): SSO report information is maintained on the California Integrated Water Quality System (CIWQS) website and SSO locations are logged in an excel spreadsheet and mapped using the sewer GIS.

SUMMARY OF RECOMMENDATIONS
To address the components listed in Element 9 of the SSMP, and as required by the General Order, the procedures implemented to properly monitor program progress and implement necessary modifications must be documented. Therefore, it is recommended the following be developed and included in the SSMP:

PROCESS TO MONITOR THE IMPLEMENTATION AND MEASURE THE EFFECTIVENESS OF EACH SSMP ELEMENT Recommendations, which remain applicable, to monitor and document the implementation and effectiveness of the SSMP elements, include the following:

Goals: Review goals annually to assure they remain current and aligned with the City’s objectives and update as deemed necessary.

Organization: Review organization chart annually and update as necessary to confirm the appropriate organizational staff is identified and their responsibilities are understood for implementing the Sewer System Management Plan.

Legal Authority: Review the BMC annually and update as necessary. Consult engineering and maintenance staff to determine if any problems occurred due to inadequate legal authority in relation to the sewer system, SSOs, FOG, etc.

Operation and Maintenance Program: The City’s engineering and maintenance staff should coordinate and conduct the review the wastewater and sewer and storm drain GIS data and maps biannually or annually to identify and correct discrepancies and / or implement updates to the data including new facilities and/or rehabilitation and replacement of facilities.

Records that document the routine cleaning, inspection, hotspot cleaning and frequency, and lift station maintenance should be reviewed quarterly to ensure preventative maintenance goals are being met. As necessary, the routine cleaning and pipe and lift station inspection schedules should be reprioritized to ensure the target goals are being met. Target goals should also be reviewed and revised such that the City’s O&M time is focused on the priorities and efforts optimized.

Training schedules/records and the type of training should be reviewed annually to ensure that the City’s maintenance staff have the appropriate training including awareness and 49 | Page
understanding of the General Order, electronic CIWQS reporting procedures, estimation of spill volume, O&M process, procedures and activities associated with sewer system maintenance, and SSO response and reporting.

Design and Performance Provisions: The City’s Design Standards for Sewer Facilities should be reviewed annually to determine if updates were implemented. Consider updating the standards to reflect the recommended revisions included in the 2021 Master Plan.

Sewer Emergency Response Plan (SERP): After each SSO event, the City evaluates the effectiveness of the OERP and implements any improvements to this plan. The City’s maintenance staff that respond to the SSOs are consulted to identify recommendations that would improve the SSO response procedures. The City’s OERP should be reviewed annually, at a minimum.

Sewer Pipe Blockage Control Program: Title 13, Chapter 13, is specific to the City’s sewer system with the intended purpose of facilitating the maximum beneficial public use of the sanitary sewer system while also attempting to prevent blockages of those sanitary sewer systems as a result of prohibited discharges, including FOG. Article V, Fats, Oils and Grease Disposal, includes the City’s established regulations as they pertain to the disposal of FOG into the collection system and specifies appropriate FOG disposal requirements for food facilities to protect the public health and safety. The City BMC should be reviewed annually to determine if updates were implemented and whether the updates are to be incorporated into the O&M Program.

The FSE inspector should be consulted to identify any recommendations that would help reduce the amount of FOG that enters the City’s sewer system. The FSE inspection history should also be reviewed annually to ensure that the inspection goals are being met.

Additionally, it is recommended that City crews review information pertaining to the HFMLs, including cleaning records and frequencies and CCTV inspection information to determine whether structural improvements to the system may eliminate issues causing the need for the frequent maintenance. Such improvements should be coordinated and prioritized with the engineering team.

System Evaluation, Capacity Assurance, and Capital Improvements: It is recommended the City update its capacity analysis when any significant changes in sewer loads have occurred or are predicted to occur (i.e. future development or redevelopment). Impacts to the collection system should be well documented and capacity improvements prioritized as necessary.

Internal Audits: The City retains the SSMP Audit reports on file at the City’s Department of Public Works Office and/or should include them in the SSMP document as an appendix for future reference. At a minimum, internal audits of the SSMP will be conducted in compliance with the most current General Order.

Communication Program: The City’s efforts to communicate, educate, inform and engage the public’s support and participation in the proper utilization of the City’s sanitary sewer system, and comply with the General Order requirements should continue. It is recommended the City document procedures for notifying the public and affected agencies of potential and/or actual 50 | Page
SSOs that may result in closures of public areas or that enter a source of drinking water. The program should be reviewed annually to ensure goals are being met, determine if updates to the program are required and/or if additional outreach is necessary.

PROCESS TO ASSESS THE SUCCESS OF THE PREVENTIVE OPERATION AND MAINTENANCE ACTIVITIES Appendix P of the City’s SSMP includes the City’s Performance Measure Indicators (PMIs) developed to monitor and measure the effectiveness of the Preventative Operation and Maintenance Program. The PMIs included the following:
• Total number of overflows in each year
• Total number of overflows equal to or greater than 1,000 gallons discharged or reaching the Waters of the United States in each year
• Overflow response time for each event
• Reduction of repeated incidents of overflow at the same location • Reduction in number of overflows caused by flows exceeding the capacity of the collection system
Based on criteria included in the City’s SSMP, a sewer collection system with less than three (3) spills from the publicly owned system per 100 miles per year is considered an adequate system. Since the previous audit was completed in 2021, the following SSO’s have been documented and reported:

Year Qty Volume (gal) Level
2021 4
150
150
20 625
1 1
1 1
2022 1 150 3
2023 1 10,050 1
2024 1 9,000 1

PROCESS TO UPDATE THE SSMP PROCEDURES AND ACTIVITIES BASED ON RESULTS OF MONITORING AND PERFORMANCE

EVALUATIONS
In compliance with the General Order, audits of the SSMP will be conducted every six (6) years and serve to measure and document implementation and effectiveness of the SSMP. Based on the findings of the audits, the City will develop, document and/or modify procedures and activities for each of the SSMP elements, as applicable, to improve program and system performance.

To document the revisions / updates needed to be incorporated into the SSMP update, it is recommended that a section be included in the SSMP document entitled “Change Log” and used for tracking of the modifications required. The items noted in the “Change Log” are to be incorporated into the SSMP document at the time the City conducts its next SSMP update. It is recommended the City retain the records of all SSMP element reviews and incorporate them into the SSMP document such that the information is documented and available for the following SSMP Audit or SSMP Update.
51 | Page

PROCESS TO IDENTIFY AND ILLUSTRATE SPILL TRENDS, INCLUDING SPILL FREQUENCY, LOCATIONS AND ESTIMATED VOLUMES The General Order includes specific notification and reporting requirements according to spill category. The City process to identify and illustrate SSO trends, including frequency, location, and estimated volumes is to document the information using GIS technology. This allows the City to retrieve information by SSO date, location and cause. Additionally, the GIS allows for illustration of this information in figures. 52 | Page
Audit of Element 10 – Internal Audits
The SSMP must include internal audit procedures which include input from the operators. Per the Order, at a minimum, the audit will document the following:
• Findings of the evaluation of the implementation and effectiveness of the SSMP in preventing spills;
• Compliance with the General Order;
• SSMP deficiencies in addressing on-going spills and discharges to waters of the State; • Necessary modifications to the SSMP to correct deficiencies.

Additionally, the City must submit a complete audit report that includes the following:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings were considered; and
• A proposed schedule to address the deficiencies.

AUDIT BENCHMARK: Review the SSMP elements for compliance with the requirements of the current General Order. The audit focused on the effectiveness of the SSMP and identification of areas where processes and procedures may require modifications to meet the requirements of the most recent General Order.

FINDINGS
The City completed an audit of the SSMP in 2021 to meet the requirements of the previous Order, 2006-0003.

In compliance with the most recent Order, this audit includes evaluation of the SSMP for completeness and compliance with General Order WQ 2022-0103-DWQ.

FINDINGS OF THE EVALUATION OF THE IMPLEMENTATION AND EFFECTIVENESS OF THE SSMP IN PREVENTING SPILLS In compliance with Order 2006-0003, the City completed an audit in 2021. The audit report includes a summary of the evaluation conducted for each of the eleven (11) elements in accordance with the previous Order. Recommendations were included where applicable.

This audit serves as the first audit undertaken as required by 2022 General Order. The City must complete, certify and upload the final version of this audit report to CIWQS by February 2, 2024 and its updated SSMP is due by August 2, 2025.

COMPLIANCE WITH THE GENERAL ORDER
With the completion of this audit and development of a plan to implement recommendations developed through the audit process, the City will meet the requirements of Order WQ 2022-0103-DWQ for this element.

Additionally, this will allow the City to prepare for and adequately address necessary changes to be incorporated into the updated SSMP.
53 | Page

SSMP DEFICIENCIES IN ADDRESSING ON-GOING SPILLS AND DISCHARGES TO WATERS OF THE STATE Overall, based on information provided and the number of the spills since the previous audit, the City continues to proactively maintain the collection system using the overall program for managing the sewer systems is effective and operates at a high level of performance.

NECESSARY MODIFICATIONS TO THE SSMP TO CORRECT DEFICIENCIES The City is committed to achieving compliance with the most current Order and has developed a comprehensive summary of the modifications to be implemented. Included throughout this audit report are recommendations for modifications to the SSMP to address deficiencies in each element and necessary to achieve compliance with Order WQ 2022-0103-DWQ. A summary of the revisions and/or updates are included in the City of Brea Sewer System Management Plan Update – Schedule, attached with this audit.

SUMMARY OF RECOMMENDATIONS
Recommended changes to the SSMP and City operations are summarized in this audit. As required, the following revisions / updates are recommended to be documented for incorporation into the SSMP update:
• Findings of the evaluation of the implementation and effectiveness of the SSMP in preventing spills. • Deficiencies in addressing on-going spills and discharges to waters of the State. • A summary of recommended corrective actions.
• A proposed schedule to address the deficiencies.

The following audit records will be maintained:
• Completed audit documents and findings.
• Follow-up actions based on audit findings.
54 | Page
Audit of Element 11 – Communication Program
The primary objective of the Communication Program is to increase public awareness of sanitary sewer system issues, to promote a sense of stewardship for the City’s system and facilitate its efforts towards the effective and efficient management, operation, and maintenance of the sanitary sewer system. The purpose of this element is to discuss the City’s efforts to educate and inform the public and affected agencies regarding the proper use of the City’s sanitary sewer system. The SSMP must include procedures to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its SSMP, including opportunities for public input to SSMP implementation and updates.
• Owners/operators ofsystems that connect into the City’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.

AUDIT BENCHMARK: Review the SSMP for compliance with the communication requirements of the current General Order and that includes procedures for communicating with the public and owners/operators of systems connecting to the City’s system.

FINDINGS
The following includes a summary of the City’s effort to communicate, educate, inform and engage support and participation by the public in the proper utilization of the City’s sanitary sewer system, and comply with the General Order requirements.

CITY OF BREA OFFICIAL WEBSITE
The City’s outreach efforts include maintaining a website (Brea, CA - Official Website | Official Website) to inform the public about City activities. The City’s website is an effective communication channel for providing alerts and news to the public. The main page of the website provides access to various City departments and includes links to information, agendas for Board meetings, as well as other key information for residents. The City can utilize the website to publish its SSMP, providing the public the opportunity to view and offer input to the City as the SSMP elements are implemented. Additionally, the City can utilize the website to notify the public of significant events including potential and/or actual sewer spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and other activities related to sewer system management.

CITY OF BREA’S FOG CONTROL PROGRAM
The public outreach element pertaining to FOG control includes maintaining information on the website to inform the general public of proper FOG disposal methods and educate FSE staff regarding proper management of FOG generated on site. As site inspections are conducted, City staff provides educational materials, access to public service announcement DVD with information on kitchen best management 55 | Page
practices (BMPs), they receive mailers with the City’s newsletter and are included with outreach efforts associated with the Storm Water Outreach Program.

PUBLIC MEETINGS
Public meetings to discuss City-related issues are held regularly in the City Council Chambers, located at the Brea Civic & Cultural Center, 1 Civic Center Circle, Brea, CA 92821. The City encourages residents to attend Council meetings to become better informed about how the City works and to learn about various issues. The Council meetings provide the residents and concerned citizens a forum to provide the Council with input on particular programs through the Public Comment session portion of each Council meeting. During the Public Comment session, each person who wishes to address the Council on an item not on the agenda may do so.

Copies of the Council Agenda are made readily available to the public on the City’s website.

CONTRIBUTORS TO THE CITY OF BREA’S WASTEWATER COLLECTION SYSTEM Currently, there are no other systems outside of the City’s service boundary that connect to the City’s system.

Undeveloped land that could be developed in the future and contribute sewage to the existing system is located within the Sphere of Influence (SOI) outside the City boundary and within the Carbon Canyon Sewershed. The SOI extends from the City’s northern boundary to the Los Angeles County boundary to the north and the San Bernardino County boundary and City of Yorba Linda boundary to the east and southeast.

The City may expand to incorporate the SOI by annexation; however, there are no near-term plans for development.

SUMMARY OF RECOMMENDATIONS
The following revisions / updates are recommended to be completed:
• Maintain the SSMP available for public review at the City office(s) and facilities and be made available to the public through the website.
• Document procedures providing opportunities for public input to SSMP element implementation and updates.
• Document procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges resulting in closures to public areas. • Document procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges entering a source of drinking water. 57 | Page
ATTACHMENT A-1
Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed Update the description of the City’s collection system.

Include a summary of the assets owned and maintained.

Include a description of the sewer system management program.

Include copy of latest system map (Figure 3‐1 in Master Plan) Develop a schedule for updating the elements of the SSMP.

Develop schedule for conducting the internal audits.

Develop schedule for developing metrics for the maintenance and management of the collection system.Include information on the following items:

Population and community servedSystem size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons;Structures diverting stormwater to the sewer system; Data management systems;
Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
Estimated number or percent of residential, commercial, and industrial service connections.Unique service boundary conditions and challenge(s).

Include name and contact information for City Engineer
Include name and contact information for the Environmental Services Coordinator Include Maintenance Services on Organization Chart (Equipment Services?) Include duties, name, and contact information for Administrative position(s), if applicable Changes to the City’s staff and associated responsibilities Update Organizational Chart
Update Description of Responsibilities, as necessary to make current SSO Reporting Procedures Flow Chart
Responsible Party’s Name, Telephone / After Hours or Cell PhoneUpdate Table 2‐1, SSMP Responsibility Summary (2021 Audit), as appropriate Include name and contact information for administrative position(s), if applicable Include email addresses for each position included in the organization chart Reference to BMC §13.00.220, Discharge in Natural Outlets Regulated, which prohibits the discharge any sanitary sewage, industrial wastes, or other polluted waters to any natural outlet within the City or any area under the jurisdiction of the City.

Reference to BMC §13.00.230, which encompasses the industrial wastewater permit applications process.Reference to Ordinance OCSD‐48 is updated with OCSD‐53.

The City Sewer Standards and Specifications document be updated such that it is consistent with the criteria included in the 2021 Sewer Master Plan, which is being completed.

Reference to BMC §13.00.572, which provide more general discharge regulations that apply to any facility and not limited to FSEs.

ELEMENT 2 ‐ ORGANIZATION
City of Brea
Sewer System Management Plan Update
Plan and Schedule
ELEMENT 3 ‐ LEGAL AUTHORITY
Sewer System Management Plan
Update Schedule

1.1 Regulatory Context1.21.3 Sewer System Asset Overview March
February
March
Utilities SuperintendentUtilities SuperintendentUtilities SuperintendentUtilities Superintendent April ELEMENT 1 ‐ SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION 2 Organization
3 Legal Authority Utilities Superintendent March
DRAFT_Brea_Checklist_2024_SSMP Audit_v2_01272025 5 Revised 1/28/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
Reference to BMC §13.00.580, which specifically provides authority of enforcement of FOG regulations.Reference to BMC §13.00.260 which provides enforcement regulations regarding the use of the City sewers.

ELEMENT 4 ‐ OPERATION AND

MAINTNEANCE PROGRAM
Continue to maintain current map of the wastewater collection system and include the stormwater conveyance facilities that are located within the sewer system service area boundary.

Water Sewer
Storm Drain Supervisor May
Confirm map shows location of drop manholes and valves. Water Sewer Storm Drain Supervisor May Include the procedure for maintaining the system map up‐to date. Water Sewer Storm Drain Supervisor July Include measures for providing State and Regional Water Board staff access to the collection system map(s).

Water Sewer
Storm Drain Supervisor July
Include description of target metrics (cleaning, inspections) April / May Update the description of maintenance activities for lift station(s) ComponentsFrequencyDocumentation
April / May
Update description of Root Control Program April
Update description of Vermin and Rodent Control Program April Update Flow Monitoring Program as necessary April
Review CCTV information collected for 2021 Master Plan and develop priority list of projects. June / July Include description of system cleaning activities
Approx. LF cleaned and/or inspected (daily, quarterly, etc.) Pipelines ‐ documetation processManholes ‐ frequency ‐ documentation process April / May
Update description / list of locations where higher frequency maintenance / cleaning is performed (documented problem locations)
Include Frequency ‐ Bi‐weekly, monthly, quarterly, semi‐annually, annually March
Investigate and identify software to facilitate scheduling and documentation of O&M activities.

June
Include description of inspection and assessment activities Approx. LF CCTV'd (daily, quarterly, etc.)
Pipelines ‐ documetation process ‐ assessment processManholes ‐ frequency ‐ documentation process ‐ assessment process April / May
Identify projects listed in Table 2 of Appendix F of the 2016 SSMP, not completed and reprioritize with projects identified in the 2021 Master Plan. June / July Revisit and update CCTV inspection schedule. As structural deficiency mitigation projects are implemented, their condition and follow‐up CCTV inspection schedule should be reclassified. April / May Update list of facility inventory March
Update the list of the trainings provided.

Procedures for documenting the trainings conducted and attendance.

Develop a method to electronically document the trainings conducted and attendance.

Develop and document training of contractors in City's SERP and reporting requirements.

Develop Trainings for:

Spill Emergency Response Plan Procedures / Practice Drills FOG Control Program
Estimation of spill volume for field operators

4.3 Training
Preventive Operation and
Maintenance Activities 4.2

4.1 Updated Map of the Sanitary Sewer
System
Water Sewer
Storm Drain Supervisor
Utilities Superintendent March
Utilities Superintendent June
3 Legal Authority
DRAFT_Brea_Checklist_2024_SSMP Audit_v2_01272025 5 Revised 1/28/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
Electronic CIWQS reporting procedures for submitting data Importance of following safety policies and procedures
Procedures for tracking and documenting all job‐related information Update the list of equipment / materials that are kept on hand including critical equipment and spare parts. (Appendix K of the 2016 SSMP)
Include contact information of vendors from which purchases are made.

Include information about contracts in place for contractors to respond in the event of an emergency.Include / address acceptable rehabilitation options for pipelines and manholes using various lining and coating methods.

Update the Sewer Design Standard Plans and Specifications document to align with the criteria outlined in the 2021 Master Plan.

A list of commonly used and City approved materials for repairs and rehabilitation options. Utilities Superintendent April

5.2 Procedures and Standards Include / address acceptable methods for inspecting and testing the pipes and/or manholes that have been rehabilitated. Utilities Superintendent April Process to ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained.

Process to document and track field training exercises / drills of SSO response.

Develop / document the following procedures:

Implementation plan and schedule for public education outreach program that promotes the disposal of FOG. April
Update the SSMP to specifically address where FSEs are allowed to dispose of the accumulated FOG. April
Include link to the City's Pipe Blockage Control Program to allow information to be more readily available. AprilInclude link to the City's Pipe Blockage Control Program in the SSMP to allow information to be more readily available. April
Include the FSE inspection schedule goal in the SSMP. March Confirm that FSE inspections that were postponed due to the COVID stay‐at‐home orders were completed and are back on schedule. March
Update its HFML list and corresponding GIS shapefile, annually at minimum. March Adjust the cleaning frequency of the HFMLs and the corresponding frequency as necessary. March Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
May / June
Prioritize O&M activities of system areas, where applicable, that:

Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; May / June Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; May / JuneArea within the vicinity of a receiving water with a bacterial‐related impairment on the most current Clean Water Act section 303(d) List; March
Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency with the 2021 Master Plan. June / July
Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan. May / June Include discussion of CCTV inspection and assessmnent process. May / June

4.3 Training8.1 System Evaluation and Condition
Assessment
Updated Design Criteria and
Construction Standards andSpecifications

5.1 6
ELEMENT 8 ‐ SYSTEM EVALUATION, CAPACITY ASSURANCE, AND CAPITAL IMPROVEMENTS ELEMENT 5 ‐ DESIGN AND PEFORMANCE PROVISIONS
ELEMENT 6 ‐ SPILL EMERGENCY RESPONSE PLAN
7 Sewer Pipe Blockage Control
Program
ELEMENT 7 ‐ SEWER PIPE BLOCKAGE CONTROL PROGRAM

4.4 Equipment Inventory
Spill Emergency Response Plan
March Water Sewer Storm Drain Supervisor
Utilities Superintendent June
June / JulyJune / July
Utilities SuperintendentUtilities SuperintendentUtilities SuperintendentUtilities Superintendent DRAFT_Brea_Checklist_2024_SSMP Audit_v2_01272025 5 Revised 1/28/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
Discuss methods used for recordkeeping of system evaluation and condition assessment inspections and activities. May / June
Identify system assets vulnerable to direct and indirect impacts of climate change: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

May / June
Include updated information pertaining to cause of spills since last audit. March Update the SSMP to incorporate the findings of the analyses from the current 2021 Sewer Master Plan. MarchIdentify sources of peak flows, if applicable, which may result or have resulted in a spill. March If applicable, discuss areas of the system that experience I/I in response to storm events, flooding. MarchIdentify / discuss assets that may be subject to scour. May / June Prioritize O&M activities for assets vulnerable to direct / indirect impacts of flooding, erosion, etc. May / JuneAdd section to SSMP
Discuss / present process for prioritizing and implementing projects.

Include discussion about / reference to CIP projects and schedule(s) for:

Capacity and condition related projects Utilities Superintendent AprilLift Station improvements Utilities Superintendent AprilInclude list of projects completed since last 2016 SSMP and 2016 Audit. Utilities Superintendent May / June Include discussion on sources of funding. Utilities Superintendent April Include discussion describing internal collaborative coordination between operation andmaintenance staff and engineering staff/consultants during planning, design, and construction of capital improvement projects.

Utilities Superintendent May / June
Update SSMP to include documentation of the following procedures:

Process to maintain relevant information, including audit findings, to establish and prioritize appropriate SSMP activities May / JuneProcess to monitor the implementation and measure the effectiveness of each SSMP element. May / June Develop process to assess the success of the preventive operation and maintenance activities.

May include developing performance metrics such as:
• Pipe age
• O&M cost/mile/year
• O&M staff/100 miles• Percent of system maintained, repaired, and/or replaced each year • Total annual percent cleaned• System cleaning cycle frequency • Percent CCTV’d per year
• I&I monitoring
May / June
Process to document, track, and update the SSMP procedures and activities, as appropriate, based on results of monitoring and performance evaluations. May / June Implement the City's PM to identify and illustrate spill trends, including spill frequency, locations and estimated volumes. May / June
Develop and incorporate a Change Log to track necessary chages to the SSMP and elements. April / May Monitoring, Measurement, and
Program Modifications

8.1 System Evaluation and Condition
Assessment
Capacity Assessment and Design
Criteria

8.2 Prioritization of Corrective Action
ELEMENT 9 ‐ MONITORING, MEASUREMENT, AND PROGRAM MODIFICAITONS

8.3 8.4 Capital Improvement Plan
9 Utilities Superintendent
Utilities SuperintendentUtilities Superintendent May / June Utilities Superintendent
DRAFT_Brea_Checklist_2024_SSMP Audit_v2_01272025 5 Revised 1/28/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
Findings of the evaluation of the implementation and effectiveness of the SSMP in preventing spills. Utilities Superintendent May / June
Deficiencies in addressing on‐going spills and discharges to waters of the State. Utilities Superintendent May / June A summary of recommended corrective actions. Utilities Superintendent End of June A proposed schedule to address the deficiencies. Utilities Superintendent End of June Maintain a log of follow up actions completed based on audit findings Utilities Superintendent End of June Maintain the SSMP available for public review at the City office(s) and/or on the website.

Document procedures providing opportunities for public input to SSMP element implementation and updates.

Document procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges resulting in closures to public areas.

Document procedures to communicate the actual or potential sewer discharges entering a source of drinking water.
10 Audits11 Communication Program
ELEMENT 10 ‐ INTERNAL AUDITS
ELEMENT 11 ‐ COMMUNICATION PROGRAM
Utilities Superintendent April
DRAFT_Brea_Checklist_2024_SSMP Audit_v2_01272025 5 Revised 1/28/2025 56 | Page

ATTACHMENT A
#*
#*
#*
Brea Creek
Lift
Station
Briarwood
Lift
Station
Central Ave
Lambert Rd
Imperial Hwy
Central Ave
Lambert Rd
Birch St Birch St
Imperial Hwy
San Bernardino
County
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Sewershed 1
(Imperial) Sewershed 2
(Fullerton)
Sewershed 5
(Rolling Hills)
Sewershed 6
(Associated)
Sewershed 8
(Kraemer)
Sewershed 7
(Cypress)
Sewershed 9
(Valencia)
Sewershed 4
(Laurel)
Sewershed 3
(Brea)
Sewershed 10
(Carbon Canyon)
Sewershed 11
(Rose) La Floresta
Lift Station
Siphon
S-1
Siphon
S-2
Broadrock
Renewable
Energy
Thompson
Energy
Breitburn
Energy
OCSD
Imperial Relief Interceptor/
Miller Holder Trunk
Brea Sphere
of Influence
Brea Sphere
of Influence
City of
Yorba Linda
Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Legend
#* Brea Lift Stations
Brea Force mains
Brea Gravity Sewer
OCSD Gravity Trunk Sewers
City of Brea Boundary
Brea Sphere of Influence
0 1,500 3,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA

SEWER MASTER PLAN
Figure 4-1
Existing System

Brea Siphon Location
\\Anh-dc1\Division\100962 Brea Stm Drn Mstr Pln\GIS\_MapFiles\Report\AppendixC_City_Drainage_Areas_with_CIP_and_PressurizedPipes_5800.mxd

APPENDIX C

CITY OF BREA

STORM DRAIN SYSTEM

CITY DRAINAGE AREAS

SHOWING

CIP PROJECT LOCATIONS
AND

PRESSURIZED PIPE SEGMENTS
01 500 ,000
Feet
December 3, 2013
/
LegendWatershed BoundariesDrainage Sub-Basin AreasCIP Project LocationsPressurized Pipe SectionsStorm Drain PipesStorm Drain Structures BC Catch Basin
J Grade Break
I Inlet Structure
; Junction Structure!. Manhole
O Outlet Structure
P Plug
,Þ Transition Structure
OCFCD Facility
City Boundaries
(arrowhead indicates flow direction)
58 | Page

ATTACHMENT B

Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
City of
Yorba Linda
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Brea Creek
Brea Sphere
of Influence
Brea Sphere
of Influence
Brea Sphere
of Influence
Legend
Gravity Sewers
City of Brea Boundary
Brea Sphere of Influence
Total Occurrences of Roots
0 1 - 5
6 - 10
11 - 20
21 - 40
41 - 73
03,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA

SEWER MASTER PLAN
Root Locations
Figure 4-1
Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
City of
Yorba Linda
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Brea Creek
Brea Sphere
of Influence
Brea Sphere
of Influence
Brea Sphere
of Influence
Legend
Gravity Sewers
City of Brea Boundary
Brea Sphere of Influence
Total Occurrences of Grease
0 1 - 7
8 - 20
21 - 45
46 - 58
0 3,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA

SEWER MASTER PLAN
Grease Locations
Figure 4-2
Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
City of
Yorba Linda
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Brea Creek
Brea Sphere
of Influence
Brea Sphere
of Influence
Brea Sphere
of Influence
Legend
City of Brea Boundary
Brea Sphere of Influence
Maximum Water Level % of Sag
0 - 5
6 - 20
21 - 40
41 - 70
71 - 100
03,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA

SEWER MASTER PLAN
Water Level Sag Locations
Figure 4-3
#*
#*
#* Brea Creek
Lift
Station
Briarwood
Lift
Station
Central Ave
Berry St
Lambert Rd
Imperial Hwy
Puente St
Berry St
Central Ave
Lambert Rd
SR-57
Birch St
Puente St
Brea Blvd
Birch St
Imperial Hwy
Kraemer Blvd
Associated
Rd
Placentia
Ave
Brea Blvd
Valencia Ave
Lambert Rd
Rose Dr
Carbon Canyon Rd
San Bernardino
County
Los Angeles County
City of
La Habra
City of
Fullerton
City of
Placentia
Los Angeles County
Sewershed 1
(Imperial)
Sewershed 2
(Fullerton)
Sewershed 5
(Rolling Hills)
Sewershed 6
(Associated)
Sewershed 8
(Kraemer)
Sewershed 7
(Cypress)
Sewershed 9
(Valencia)
Sewershed 4
(Laurel)
Sewershed 3
(Brea)
Sewershed 10
(Carbon Canyon)
Sewershed 11
(Rose) La Floresta
Lift Station
Brea Creek
Broadrock
Renewable
Energy
Thompson
Energy
Breitburn
Energy
OCSD
Imperial Relief Interceptor/
Miller Holder Trunk
OCSD
Fullerton Brea Trunk Sewer/
Fullerton Brea Interceptor
OCSDRolling Hills Sub-Trunk
OCSD
Cypress Sub-Trunk
OCSDKraemer Interceptor
OCSDCarbon Canyon Interceptor
Brea Sphere
of Influence
Brea Sphere
of Influence
City of
Yorba Linda
Legend
#* Brea Lift Stations
Brea Gravity Sewers
Brea Force mains
OCSD Gravity Trunk Sewers
City of Brea Boundary
Brea Sphere of Influence 0 3,000 6,000
Feet
³
PROJECT NO: 1041681.00
DATE: November 2021

CITY OF BREA
Sewer System Management Plan Audit 2021
Hotspot Location Map
Figure 4-5
Brea Hot Spot Location
59 | Page

ATTACHMENT C
Wastewater Equipment Inventory
Description Purchase Date Notes
Vactor Truck
CCTV Truck
Gravel Bags
Polyethylene Sheets
Absorbent
800' Reel hose 2021‐2024 Replaced 4 times from 2021‐2024 Cleaning Heads 2021‐2024 Purchased 2 times per year from 2021‐2024 Sewer lid pullers 2021 ‐ 2024 Replaced 3 times from 2021‐2024 Grab Baskets and Poles 2021 ‐ 2024 Replaced 3 times from 2021‐2024 Gas Generator (CCTV) 2024 Purchased in 2024
WinCan Sofware 2024 Updated Software in 2024
Blowers
Traffic Cones
Tripods
Arrow Boards
Harness
Light Towers
Gas Detectors
Caution Tape
Crowd Control Barricades
Flashlights
Vehicles
Equipment
Safety Equipment
Equipment Inventory 1/27/2025
60 | Page

ATTACHMENT D

YR YR YR YR YR
2020 2021 2022 2023 2024
1lazy dog 240 s. state college Miguel Vilchis tank system outside (714) 529‐9300 1/7/2020 2/3/2021 2/7/2022 2/1/2023 2/5/2024 1 Albertson's 2500 E. Imperial Hwy. mark morettini grease barrel/tank (714) 671‐1180 1/8/2020 2/1/2021 2/2/2022 1/23/2023 1/29/2024 1 Reunion Kitchen & Drink 180 S Brea Blvd barrel & Interceptor 949‐424‐4728 covid NA NA NA NA 1el torito grill 4 pointe dr. Jesus Hernandez Barrel 562‐346‐1200 covid 2/9/2021 2/1/2022 2/15/2023 2/5/2024 1Red Lobster 250 S. Brea Mall Ileen Leau barrel outside kitchen door (714) 529‐0632 1/7/2020 2/17/2021 2/8/2022 1/31/2023 1/23/2024 1 McDonald's 2505 E. Imperial Hwy. vanessa hernandez
container
system in
kitchen
(714) 671‐1850 2/4/2020 2/22/2021 2/9/2022 1/24/2023 1/29/2024 1 Olive Garden 270 Brea Mall Way Jack Winn
container
outside near
dumpster
(714) 255‐1332 2/4/2020 2/11/2021 2/5/2022 1/30/2023 2/1/2024 1Jack in the Box 315 S. Brea Blvd. ari ahvmada barrel back of kitchen (714) 529‐2361 2/4/2020 2/2/2021 2/1/2022 1/24/2023 1/22/20241Taco Bell 303 W. Imperial Hwy. Martha Nunez (714) 990‐3446 covid 2/2/2021 2/8/2022 1/25/2023 2/7/2024 1 Outback Steakhouse 402 Point Dr. Carlos Campos
grease
container in
kitchen
(714) 990‐8100 covid 2/16/2021 2/14/2022 2/6/2023 1/29/2024 Feb
Phone # Grease Storage Folder Month Restaurant Address POC

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1Stonefire Grill 935 e birch Carlos Aguilar grease barrel outside 714‐332‐8450 covid 2/17/2021 2/17/2022 1/25/2023 1/31/2024 1 Olive Pit 240 S Brea Blvd Noah Mondragon barrel in back (714) 529‐3200 covid 2/9/2021 2/9/2022 2/21/2023 2/6/2024 1D' Vine 955 E Birch st jamal alarja Barrel in kitchen 714‐990‐0100 covid 2/9/2021 2/22/2022 2/1/2023 1/31/2024 1 The Cheesecake Factory 120 Brea Mall Way Whitney Frye grease
container
outside
(714) 255‐2115 covid 2/22/2021 2/2/2022 2/7/2023 1/23/2024 1 California Pizza Kitchen 1065 Brea Mall nick chacon
grease
container
outside
(714) 672‐0407 covid 2/8/2021 2/9/2022 2/21/2023 1/30/2024 1 Lucille's 1639 E. Imperial Hwy. kenny yowell
grease
container
outside
(714) 990‐4944 covid 2/18/2021 2/14/2022 2/13/2023 1/31/2024 1 Cha Cha's Latin Kitchen 110 W. Birch St brian gonzola grease container 714‐257‐1000 covid 2/11/2021 3/28/2022 2/14/2023 1/29/2024 1Famous Burgers 1485 W. Imperial Hwy. Maria/Nick grease barrel (714) 870‐6462 2/5/2020 2/23/2021 2/7/2022 1/23/2023 1/24/2024 1Roll and Co. LLC 1065 Brea Mall, #2162 Martin Bui 714‐251‐4680 covid NA NA NA NA1 Arby's 2525 E. Imperial Hwy. Victor Sanchez grease
container &
system
(714) 671‐6888 2/4/2020 2/23/2021 2/11/2022 1/23/2023 1/29/2024 1Pan Holic 955 East Birch St, Suite C Jong Won Lee 213‐344‐6889 covid NA NA NA 2/1/2024 1Red Robin 1080 Brea Mall christian madrone grease containers (714) 529‐6766 2/4/2020 2/25/2021 2/7/2022 1/30/2023 1/30/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Fratellino's 600 S. Brea Blvd. Cesar Lomeli
grease
container rear
of kitchen
(714) 255‐9100 covid 2/25/2021 2/23/2022 2/2/2023 2/6/2024 23 1 Ralph's Grocery Company 305 W. Imperial Hwy. Lizeth Aubarran grease
container
system
714‐529‐4505 covid 3/8/2021 3/2/2022 2/27/2023 2/7/2024 1 Baja Fish Tacos 2500 e imperial hwy, unit 100 Angel Tincoc grease
container near
dumpster
714‐486‐6904 covid 3/9/2021 3/14/2022 3/21/2023 2/27/2024 1 El Pollo Loco 2500 E. Imperial Hwy., Suite 186 Ka Vue grease container back of kitchen (714) 256‐2704 covid 3/10/2021 3/15/2022 3/1/2023 2/15/2024 1 Yard House 160 S. Brea Blvd. Jenn grease barrel (outside) 714‐529‐9273 covid 3/16/2021 3/7/2022 3/9/2023 2/29/2024 1 Cedar Creek Inn 20 Pointe Dr. nancy hoertz container of rear of building (714) 255‐5600 covid 3/29/2021 3/21/2022 3/21/2023 2/20/2024 1 McDonald's 825 E Imperial Hwy Jeffry Kiss
Grease tank
system &
Interceptor
714‐529‐5791 covid 3/9/2021 3/8/2022 3/1/2023 2/6/2024
1 BJ's Restaurant 600 Brea Mall Way Gabriel Trujillo
grease
container
outside
(714) 990‐2095 covid 3/8/2021 3/9/2022 3/20/2023 3/4/2024 March

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1Choice Burgers 442 S. Brea Blvd. Kimberly grease near dumpster 714‐255‐9942 covid 3/10/2021 3/7/2022 3/6/2023 2/12/2024 1 Kabuki Restaurant 975 E. Birch St. Soa Kang
Grease
container/separ
tor in rear of
kitchen
(714) 255‐0090 covid 3/18/2021 3/21/2022 3/14/2023 2/15/2024 1Farmer Boys 500 W. Lambert Rd. Orbelin Samano
grease
container in
kitchen
(714) 990‐2424 covid 3/15/2021 3/1/2022 3/2/2023 2/6/2024 1 Coco's Bakery Restaurant 1250 E. Imperial Hwy. Allen McCarthy Grease outside (714) 990‐0671 covid 3/10/2021 3/10/2022 2/27/2023 2/27/2024 1The Hat 1210 E. Imperial Hwy. David Martinez
grease
container &
interceptor
(714) 257‐9500 covid 3/29/2021 3/2/2022 3/20/2023 2/21/2024 1 Whole Foods Market 3301 Imperial Highway Jesus Rodriguez grease
container in
loading dock
area
covid 3/25/2021 3/1/2022 2/27/2023 2/13/2024
1 Green Tomato Grill 796 N Brea Blvd #116 Maria Valdez
Grease
container inside
kitchen
714‐532‐1220 covid 3/18/2021 3/14/2022 2/23/2023 2/14/2024 1 Mothers Market & Kitchen 413 S Associated Alondra Meneses grease interceptor 714‐990‐6667 covid 3/18/2021 3/3/2022 2/23/2023 2/6/2024 1Urban Plates LLC 3413 E Imperial Highway Angela Padilla grease interceptor 714‐462‐9885 covid 3/15/2021 3/3/2022 3/9/2023 2/7/2024 1PK Burgers 3320 E. Imperial Hwy. Jerry Koong
Grease
container inside
kitchen
(714) 528‐0141 covid 3/1/2021 3/8/2022 2/27/2023 2/13/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 IHOP 297 Randolph Ave Charlie Barnes
Grease
container inside
kitchen &
interceptor
714‐990‐4467 covid 3/1/2021 3/1/2022 3/2/2023 2/6/2024
1Alza Osteria 131 S.Kraemer Blvd. Adrian Tucker
grease
container
outside back
door
(714) 990‐1044 covid 3/3/2021 3/1/2022 3/14/2023 2/14/2024 1 John's Place 1201 W. Central Ave. Maria Medina
grease
container
outside
714‐222‐4795 1/15/2020 3/3/2021 3/14/2022 2/23/2023 2/12/2024 1 Wienerschnitzel 250 E. Lambert Rd. Guadulpe Castillo
grease
container
outside
(714) 529‐9211 covid 3/2/2021 3/5/2022 3/20/2023 2/20/2024 1 Trattoria Brunos 210 w. Birch st. Tim Lowenberg
grease
container
outside
714‐257‐1000 covid 3/2/2021 3/22/2022 3/22/2023 3/5/2024 1Brea's Best Burgers 707 S. Brea Blvd. Stefanos Zalmas
grease
container
outside
(714) 990‐2615 covid 3/4/2021 3/7/2022 3/6/2023 2/22/2024 1 Alicia's 590 W. Central Ave. Desire Hitchcock
grease
container in
kitchen
(714) 990‐4700 2/5/2020 3/17/2021 3/23/2022 3/22/2023 2/14/2024 1Thai Specialty 2500 E. Imperial Hwy., Suite 128 mayuree grease barrel outside (714) 256‐2229 1/8/2020 4/20/2021 4/14/2022 4/4/2023 3/18/2024 1Thai 7 Bistro 215 W Birch St, Suite H Andy xayavong 714‐494‐5851 NA NA NA NA 3/18/2024 1Red Lantern 746 N. Brea Blvd. Gaoyan
grease
container in
rear of building
(714) 256‐9068 1/15/2020 4/20/2021 4/21/2022 4/11/2023 3/18/2024 April

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Capital Noodle Bar 3477 e imperial highway Michael Tea grease barrel in kitchen 949‐678‐9363 1/8/2020 4/5/2021 4/7/2022 4/11/2023 3/14/2024 1 chipotle 473 s. associated Carlos
Grease
container in
kitchen
(714) 582‐5619 covid 4/12/2021 3/31/2022 4/13/2023 3/21/2024 1 Rubio's 765 E. Birch St. angeli pacheco
grease
container in
kitchen &
interceptor
(714) 990‐5809 covid 4/13/2021 4/6/2022 4/4/2023 2/24/2024 1 Shake Shack #1526 Brea 103 w imperial, Suite Cgrease collector NA NA NA NA NA 1 L&L Hawaiian Barbeque 2445 E. Imperial Hwy, Suite C Manir shared service
by property
management
(714) 990‐8999 1/8/2020 4/14/2021 4/12/2022 4/12/2023 3/13/2024 1in‐n‐out burger 1130 e imperial highway Patty Olivares 626‐813‐7324 NA NA 4/5/2022 4/10/2023 3/4/2024 1 Old Brea Chop House 180 s brea blvd Suite C masa ose
2 Grease
containers in
kitchen and
grease
interceptor
invoice goes to
improv
714‐206‐1255 NA 4/21/2021 4/4/2022 4/17/2023 4/2/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1the flame broiler 275 W birch luis
shared service
by property
management
covid 3/27/2021 4/6/2022 4/5/2023 3/18/2024
1On The Hook 2445 Imperial Hwy., Suite M Kat Brookshear grease contain in kitchen 714‐671‐5886 covid 4/12/2021 4/11/2022 4/3/2023 3/26/2024 1 Maui Hawaiian BBQ 105 W. Imperial Hwy. Lenard
grease
container
outside in
dumpster area
(714) 255‐1288 covid 4/14/2021 4/18/2022 4/5/2023 3/25/2024 1The Wet Burrito 1235 W. Central Ave. Juan flores grease barrel in rear/dumpster 714‐990‐6284 covid 4/6/2021 4/12/2022 4/3/2023 3/25/2024 1express wok 1285 w. central ave. Liying
grease
container
outside
covid 4/19/2021 4/7/2022 4/10/2023 3/27/2024
1 Pepe's 655 S. Brea Blvd. Breecia Dicroce
grease
container
outside in
dumpster area
(714) 257‐7373 2/4/2020 4/8/2021 3/31/2022 3/28/2023 3/7/2024 1Kenkotsu Ramen 2445 e imperial hwy, Unit K Chan 626‐586‐9489 NA NA NA 3/30/2023 3/25/2024 1 Mendocino Farms 3317 E Imperial Highway Taylor Fee spray on only 714‐924‐7100 covid 4/7/2021 4/5/2022 3/29/2023 3/25/2024 1The Kebab Shop 3405 E Imperial Highway Bldg F Fred Rajab 858‐337‐0736 NA NA NA NA NA 1 The Phoenix Club German
Association in Orange
County, Inc
385 W. Central Ave, Unit D Linda Kriesant, VP Ops 714‐504‐7487 NA NA NA NA 4/24/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Kimmie's Coffee 770 S. Brea Blvd. Carissa schults
grease
container in
kitchen
(714) 529‐4022 covid 4/5/2021 4/5/2022 3/29/2023 3/14/2024 1 Super Juicy Dumpling 2445 E. Imperial Hwy, Suite A Li grease
container in
kitchen &
grease trap
(714) 928‐7666 2/5/2020 5/17/2021 1/19/22 & 1/26/22 5/10/2023 4/15/2024 1 California Fish Grill 419 S. Associated Rd. laura hermosio grease
container in
kitchen
(714) 525‐5809 2/5/2020 5/3/2021 5/3/2022 4/27/2023 4/8/2024 1 Shakey's 330 Brea Blvd. Mohammad
grease
container in
kitchen
(714) 671‐3949 2/5/2020 5/12/2021 5/17/2022 4/27/2023 4/16/2024 1La Puerta Tacos 171 S. Kraemer Blvd. Dianna
grease
container
outside (rear of
building)
714‐717‐1463 2/4/2020 5/11/2021 5/9/2022 5/1/2023 4/9/2024 1 Oki Poki Roll & Sushi 724 N. Brea Blvd. Justin
grease
container
outside (rear of
building)
(714) 255‐1178 2/5/2020 5/17/2021 5/17/2022 4/25/2023 4/16/2024 1 Bruxie 215 W. Birch St. reid
grease
container in
back of kitchen
714‐255‐1188 2/4/2020 5/11/2021 5/3/2022 4/24/2023 4/2/2024 1 Pho Tay Bac 860 W. Imperial Hwy. baik
grease
container in
kitchen
(714) 529‐2162 2/5/2020 5/18/2021 5/11/2022 4/20/2023 4/8/2024 MAY

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Ichiban 1015 E. Imperial Hwy. masako
grease
container
outside in shed
714‐801‐1177 COVID 5/27/2021 5/25/2022 5/23/2023 5/7/2024 1 Pho Ha Vietnamese
Restaurant 1619 E. Imperial Hwy. diana
grease
container in
kitchen
(714) 255‐9899 COVID 5/3/2021 4/25/2022 5/1/2023 4/8/2024 1J Sushi Brea 932 E imperial hwy sang han
grease
container in
kitchen
213‐713‐2001 COVID 5/20/2021 5/10/2022 4/19/2023 4/4/2024 1T.J. Sandwich 831 W. Lambert Rd. Jesus
grease
container in
kitchen
909‐236‐1379 COVID 5/10/2021 5/2/2022 4/17/2023 4/1/2024 1Fire Wings 985 E Birch St, Suite D Mickey Duong 714‐430‐0083 NA NA 5/16/2022 4/17/2023 4/29/2024 1 Macallans Public House 330 W Birch Streets Tammy Vincent 949‐899‐7661 NA NA 4/28/2022 4/20/2023 4/15/20241 Paris Baguette Brea 730 E. Imperial Highway, Unit A Luke Lee 714‐213‐5936 NA NA 5/2/2022 4/19/2023 4/3/2024 1Pita Grill 2445 East Imperial Highway, Unit F Konstantine Marougas 562‐440‐3500 NA NA NA NA 3/28/2024 1FOGO de Chao 311 South State College Blvd Vitor Melchior interceptor 323‐381‐9096 NA NA NA NA 2/26/2024 1 CAVA 103 W Imperial Highway #103B Gemiliano Pili 347‐369‐4369 NA NA NA NA 5/16/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Bafang Dumpling 1065 Brea Mall, #2153 Michael Lee 949‐728‐8630 NA NA NA NA 4/3/20241 BBQ Chicken Brea 421 S Associated rd james 626‐202‐3435 NA NA NA 5/8/2023 4/22/20241Chick Fil‐A 1647 e imperial highway gwenoly contreras 714‐674‐0233 2/4/2020 6/3/2021 6/9/2022 5/16/2023 5/14/2024 1 Sushi Box 1281 w central ave sesik park 213‐255‐1284 NA NA NA NA NA 1 burger King (inside walmart) #25904 2595 E Imperial Highway anna vasquez container covid 6/29/2021 5/26/2022 5/11/2023 5/23/2024 1 Sbarro 2165 Brea Mall, #N jesus no fryers covid 6/16/2021 6/13/2022 6/21/2023 6/10/2024 1 Charley's Cheesesteak 1065 Brea Mall, #2164 raymond pesqueira shared brea mall covid 6/16/2021 6/6/2022 6/8/2023 6/3/2024 1 Cold Stone/Wetzels 1065 Brea Mall, #2157 karen no fryers covid 6/9/2021 6/21/2022 6/21/2023 6/10/20241 cinnabon 1065 Brea Mall, #2152 jose fernandez shared brea mall covid 6/16/2021 6/16/2022 6/8/2023 6/10/2024 1 Kula Revolving Sushi Bar 1065 Brea Mall, #2050A paul chemg shared brea mall covid 6/10/2021 6/13/2022 5/31/2023 5/23/2024 1 chipotle 1065 Brea Mall, #2160 patricia estrada grease container 503‐490‐6967 covid 6/8/2021 6/15/2022 6/8/2023 6/3/2024 JUNE

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Toast Kitchen & Bar 190 S State College alejandral
grease
containter
system located
near back of
kitchen
562‐632‐9848 covid 6/7/2021 6/1/2022 5/23/2023 5/9/2024 1 Lollicup 1065 Brea Mall, #2163 jared shared brea mall covid 6/10/2021 6/15/2022 6/8/2023 6/3/2024 1 Panda Express 1065 Brea Mall, #2158 frene shared brea mall (714) 255‐8160 2/4/2020 6/8/2021 6/21/2022 6/8/2023 6/3/20241 Nordstrom Café 500 Brea Mall Way Sean Miller grease container (714) 529‐0123 2/4/2020 6/7/2021 6/14/2022 5/18/2023 6/15/20241 Embassy Suites 900 E. Birch St. zefirino laguna container (714) 990‐6000 2/5/2020 6/28/2021 6/7/2022 5/30/2023 5/29/2024 1Gengis Khan 1065 Brea Mall, #2167 william shared brea mall (714) 256‐8338 2/4/2020 6/17/2021 6/13/2022 6/8/2023 6/10/2024 1Cabo Grill 301 N Brea Blvd carlos 714‐805‐5135 NA NA 6/30/2022 6/21/2023 6/13/20241Buca Di Beppo 1609 E Imperial Highway albert valadez NA NA 6/6/2022 6/1/2023 5/28/2024 1 Taqueria De Anda 2435 E Imperial Highway, Unit D ivan luso outside 714‐743‐2518 NA NA 6/6/2022 5/23/2023 5/21/2024 1 Panda Express 101 W Imperial Highway, Unit G jessica castareda 626‐799‐9898 NA NA 6/1/2022 5/31/2023 6/4/2024 1Tempo Cantina 1060 E Imperial Highway danny monroy NA NA 6/9/2022 6/8/2023 5/30/2024 1Julep Brea LLC 3325 e imperial highway teresa mclain 562‐632‐9848 NA NA NA 6/21/2023 5/29/2024

YR YR YR YR YR
2020 2021 2022 2023 2024
Phone # Grease Storage Folder Month Restaurant Address POC 1 Chubby Sushi & Ramen 120 S brea blvd , unit 107 eric wang 626‐438‐4022 NA NA NA 5/18/2023 5/7/2024 1 Residence Inn by Marriott Anaheim Brea 180 S State College Blvd lindsey zardilla 714‐674‐0050 NA NA NA 5/16/2023 5/9/2024 Total Rest
110
61 | Page

ATTACHMENT E
Brea As Needed CIPP Sewer Lining Repairs
T21009
Run # Description Key Map Page US MH DS MH Length Verified Length Pipe Size (in.) Laterals Foreman Scheduled Liner Install Date Trim/Post Video Date Comments 7 503 Brea Mall 62 62-04 62-03 125 125 8 0 ADAM 2/3/2021 2/3/2021 2/3/2021 Mall Driveway8 200 Brea Mall 62 67-26 67-27 390 390 8 0 ADAM 2/3/2021 2/3/2021 2/3/2021 Mall Driveway; Arrowboard on State College4 625 Laurel Ave 52 52-12 52-11 250 250 8 7 ADAM 2/4/2021 2/4/2021 2/4/20215 625 Laurel Ave 52 52-11 52-10 125 125 8 2 ADAM 2/4/2021 2/4/2021 2/4/20216 629 Poplar Ave 52 52-15 52-14 170 170 8 5 ADAM 2/4/2021 2/4/2021 2/4/20211 693 Magnolia Ave 40 40-38 40-36 144 144 8 2 TIM 2/4/2021 2/4/2021 2/4/20212 112 Laurel Ave 49 49-13 49-13A 100 100 8 3 NOE 2/4/2021 2/4/2021 2/4/20213 415 E. Elm St 51 51-02 39-32 173 173 8 3 TIM 2/4/2021 2/4/2021 2/4/2021 14 423 Berry Way 35 35-16 35-19 233 233 8 0 ADAM 2/10/2021 2/10/2021 2/10/202115 423 Berry Way 35 35-19 36-24 394 394 8 3 ADAM 2/10/2021 2/10/2021 2/10/2021 Arrowboard @ DS20 693 Magnolia Ave 40 40-39 40-38 200 200 8 0 ADAM 2/11/2021 2/11/2021 2/11/2021 Backyard Easement; Extra Guy Needed25 160 Olinda Dr 167 167-04 167-05 130 130 8 1 ADAM 2/11/2021 2/11/2021 2/11/2021 Backyard Easement; Extra Guy Needed26 160 Olinda Dr 167 167-05 166-33 100 100 8 0 ADAM 2/11/2021 2/11/2021 2/11/2021 Backyard Easement; Extra Guy Needed10 855 N. Brea Blvd 21 21-A 21-B 141 141 8 0 ADAM 2/25/2021 2/25/2021 2/25/2021 AMLINER 12 700 Mulberry Ave 27 27-27 27-26 310 310 15 1 TIM 4/8/2021 4/8/2021 4/8/2021 Near School!; Bypass to Overflow; (2) Extra Guys13 700 Mulberry Ave 27 27-26 27-25 40 40 15 0 TIM 4/8/2021 4/8/2021 4/8/2021 Near School!; (2) Extra Guys 9 1327 Strattford Street 10 31-08 31-10 213 213 8 0 ADAM 4/22/2021 4/22/2021 4/22/2021 Ductile Iron - Single Pass w/ LJ; Arrowboard; (2) Extra Guys 17 319 W Lambert Rd 36 36-34 36-33 100 102 8 0 ADAM 10/18/2021 10/18/2021 10/18/2021 One Arrowboard18 319 W Lambert Rd 36 36-33 36-32 68 75 8 0 ADAM 10/18/2021 10/18/2021 10/18/2021 One Arrowboard Single pass with Lumberjack19 216 Valencia St 39 39-11 39-10 180 180 6 8 ADAM 10/19/2021 10/19/2021 10/19/2021 Need Apt Water Shut Off!; Grind Protruder?24 345 Oak Place 60 60-03 60-02 507 507 8 3 LEVI 11/14/2021 11/14/2021 11/14/2021 SUNDAY ONLY; Business Easement; Extra Guy; 1 Week Notice11 1150 W. Central Ave 22 22-16 10-37 124 127 8 0 LEVI 11/14/2021 11/14/2021 11/14/2021 SUNDAY; (2) Pumper Trucks; Extra Guy22 346 Sycamore Ave 51 C/O 51-07 270 271 8 11 NOE Backyard Easement! Extra Guy; Need C/O Removed/Replaced23 406 Pine Ave 51 STUB 51-26 110 133 6 3 NOE Can't line full length with Stub. Need Access. 115', 120' OS; Lateral @ 10' may not be visible by Cutter/Camera16 319 W Lambert Rd 36 36-35 36-34 72 75 8 ? NOE N/A Not Lineable with Main Drop/Bend. Concrete in US MH Channel, Camera can't fitl. 6' Deep, Shaft only no Man Entry21 693 Magnolia Ave 40 C/O 40-40 144 146 8 4 NOE Need C/O Removed/Replaced for Lining! Brea As Needed CIPP Sewer Lining Repairs
T23101
Run # Description Key Map Page US MH US Depth DS MH DS Depth Pipe Size (in.) Verified Pipe Size (in.) Length Verified Length Verified Laterals Clean and TV Date Scheduled Date Liner Install Date Trim/Post Video Date Foreman Notes 1 602 Archwood Ave 10 10-20 10 10-19 10 8 8 218 214 8 12/4/2023 3/18/2024 3/18/2024 3/18/2024 NEAR SCHOOL!!! Install as a DOUBLE with #2. Plug and release. TC for #2 Close Left Turn Pocket & No Left Turn on Archwood Ave. 2 557 Archwood Ave 10 10-19 10 10-04 15 8 8 203 202 2 12/4/2023 3/18/2024 3/18/2024 3/18/2024 NEAR SCHOOL!!! Drop Connection at DS 21 Laurel Easement 51 51-23 ? 51-22 15 8 8 271 271 ? 1/29/2024 3/19/2024 3/19/2024 3/22/2024 Couldn't complete CCTV due to protruding laterals and no access to the Upstream Manhole; EASEMENT; SCHWALM22 Laurel Easement 51 51-22 15 52-46 18 8 8 350 347 6 1/29/2024 3/19/2024 3/19/2024 3/22/2024 DS Drop Manhole; LJ Protruder @ 238 from DS; EASEMENT24 331 Cliffwood Park St 60 60-02 10 60-01 10 8 8 501 490 4 1/29/2024 3/20/2024 3/20/2024 3/20/2024 Need to run Bypass; Company needs to move stuff away from Upstream Manhole for truck access 25 E Birch St and N Kraemer Blvd 69/70 69-A 15 69-B 12 8 8 277 277 1 1/29/2024 3/21/2024 3/21/2024 3/21/2024 Take (2) Northbound lanes on Kraemer for Downstream manhole; Plug; Single Shot.26 E Birch St and N Kraemer Blvd 69/70 69-B 12 69-C 10 8 8 350 345 1 1/29/2024 3/21/2024 3/21/2024 3/21/2024 4am Start due to Business Drive approach blocking and heavy lateral usage; Single Lane Closure; Single Shot.23 806 E Alder St 52 52-10 9 52-09 15 8 8 132 132 4 1/29/2024 3/21/2024 3/21/2024 3/21/2024 Double Bypass31 931 Lantana Ave 38A 2 8 1 8 30 - 240 1 4/16/2024 5/13/2024 5/13/2024 5/13/2024 Lateral needs man entry to reinstate - Will wrinkle due to CMP and condition of pipe - Can't clean anymore. 30 931 Lantana Ave 38A 3 8 2 8 - 20 - 45 0 4/16/2024 5/14/2024 5/14/2024 5/14/2024 Will wrinkle due to CMP and condition of pipe - Can't clean anymore. 14 Valencia Ave and Lambert Rd 41/57 41-H 13 41-I 14 8 8 300 296 0 12/6/2023 5/30/2024 5/30/2024 5/30/2024 NEEDS BYPASS FOR LUMBERJACK AND VACTOR; Clean a separate day before install; Shoot as a DOUBLE with Run #1529 901 Larchwood Drive 29C 57 8 56 8 - 35x21 - 48 0 4/16/2024 5/31/2024 5/31/2024 5/31/2024 Need Baskets in Both Catch Basins removed to install CIPP Liner - Will wrinkle due to CMP and condition of pipe - Can't clean anymore.15 Valencia Ave and Lambert Rd 41/57 41-I 15 41-J 16 8 8 300 294 0 9/16/2024 9/16/2024 9/16/2024 9/16/2024 NEEDS BYPASS FOR LUMBERJACK 2602

MOVE TO NEXT FISCAL YEAR
5 328 Catalpa Ave 65 26-20 8 26-20A 10 8 8 ? 20? 0 1/30/2024 Need to confirm length of this added seciton. Possible Lumberjack. 5A 328 Catalpa Ave 65 26-20A 8 26-21 10 8 8 144 144 1 1/30/2024 Caltrans? Need to take slow and middle lanes for Bypass hose. Early start at 5am due to business lateral; Possible Lumberjack. 18 127 Laurel Ave 49 49-13A 5 49-12 3 8 8 50 49 2 1/29/2024 Cast Iron, Single Pass with LJ; Shoot as a DOUBLE with Run #1919 127 Laurel Ave 49 49-12 3 49-12A 6 8 8 216 215 14 1/29/2024 Sags, Bypass Possible, Single Pass with LJ; Shoot as DOUBLE with Run #18 20 167 Laurel Ave 49 49-12A 6 49-11 12 8 8 114 116 7 1/29/2024 Sags, Bypass Possible, 1-2 Sweeper Passes, Single Lane Closure on Birch; How to Bypass? Trenched? Ramps? 9 116 W Fir St 40 C/O 6 40-05 6 8 8 150 150 2 12/6/2023 TBD C/O Needs to be removed because lateral is 3' from C/O?; Schwalm?; Broken Pipe and Lateral @ 85' and 86'; Shoot as DOUBLE with Run #10 10 120 W Fir St 40 40-05 6 40-04 7 8 8 55 57 0 12/6/2023 TBD Early Start at 5am due to laterals; Shoot as DOUBLE with Run #9 27 Kraemer Blvd and Lambert 85 85-23 7 85-24 10 8 8 132 134 1 1/30/2024 TBD How to Bypass? Trenched? Ramps?28 Kraemer Blvd and Lambert 85 85-24 10 85-25 10 8 8 280 281 0 1/30/2024 TBD How to Bypass? Trenched? Ramps? Brea As Needed CIPP Sewer Lining Repairs
T23101
Run # Description Key Map Page US MH US Depth DS MH DS Depth Pipe Size (in.) Verified Pipe Size (in.) Length Verified Length Verified Laterals Clean and TV Date Foreman Notes (Bypass Needs, Traffic Needs, Etc.) 1 328 Catalpa Ave 65 26-20 8 26-20A 10 8 20?2 328 Catalpa Ave 65 26-20A 8 26-21 10 8 144 3 127 Laurel Ave 49 49-13A 5 49-12 3 8 50 Triple Shot; Close Slow Lane on Birch, No Right from Laurel, Close EB turn pocket on Birch4 127 Laurel Ave 49 49-12 3 49-12A 6 8 216 Triple Shot; Close Slow Lane on Birch, No Right from Laurel, Close EB turn pocket on Birch5 167 Laurel Ave 49 49-12A 6 49-11 12 8 114 Triple Shot; Close Slow Lane on Birch, No Right from Laurel, Close EB turn pocket on Birch; DS MH is surcharging - need City to clean lines below to relieve surcharging 6 116 W Fir St 40 C/O 6 40-05 6 8 1507 120 W Fir St 40 40-05 6 40-04 7 8 558 Kraemer Blvd and Lambert 85 85-23 7 85-24 10 8 132 NIGHT Double Shot; Need Coordination from City and Fire Station; Need Pumper Trucks for Bypass at additional cost; Close 2 WB Turn Pockets; Close EB Fast Lane 9 Kraemer Blvd and Lambert 85 85-24 10 85-25 10 8 280 NIGHT Double Shot; Need Coordination from City and Fire Station; Need Pumper Trucks for Bypass at additional cost; Close 2 WB Turn Pockets; Close EB Fast Lane 11 336 1/2 S Orange Ave B-11-03A B-11-02 8 ? NIGHT shot due to Busiensses; DS is on Imperial Highway; Close EB Left Turn Pocket Easement Storm Drain NEED MAP FOR STORM DRAIN

REMOVED
10 336 1/2 S Orange Ave B-11-03 B-11-03A 8 ? (2) Broken Laterals Need to be repaired prior to lining Brea As Needed CIPP Sewer Lining Repairs
T21009
Liner Shot # Description Key Map Page US MH US Depth DS MH DS Depth Pipe Size (in.) Verified Pipe Size (in.) Length Verified Length Verified Laterals Cost at Unit Price Additional Labor
Required (at
$250 per Man
Hour based on
10 Hours)
Extra Man Hours
Robotic
Sewer
Solutions
Outside
Traffic
Control
Trenched
Bypass?
15% Mark Up
On
Subcontractor
Foreman
Clean and TV
Date
Scheduled
Date
Liner Install
Date
Trim/Post
Video Date Comments
CCTV Preliminary CCTV - - - - - - - - - - - $ 8,250.00 33 - - - - NOE 10/17/2022 - - - Preliminary CCTVCCTV Preliminary CCTV - - - - - - - - - - - $ 7,250.00 29 - - - - NOE 10/18/2022 - - - Preliminary CCTV 1 700 Jasmine Drive 26 26-38 12 26-37 10 8 8 533 532 11 16,609.04 $ - - - - - - BRIAN 10/17/2022 10/31/2022 10/31/2022 11/7/2022 2 807 Lime Street 26 26-32 5 26-31 5 6 6 498 495 15 14,884.65 $ - - - - - - NOE 10/17/2022 11/1/2022 11/1/2022 11/1/2022 School within 300' 3 900 Ethelinda Way 19 19-18 7 19-17 8 8 8 206 206 3 6,431.32 $ - - - - - - NOE 10/17/2022 11/2/2022 11/2/2022 11/2/2022 4 401 Tolbert Street 112 112-12 11 112-11 11 8 8 126 126 2 3,933.72 $ - - - - - - NOE 10/17/2022 11/2/2022 11/2/2022 11/2/2022 869 Cocao Place 59 59-21 17 59-19 17 8 8 225 225 0 7,024.50 $ $ 1,875.00 7.5 - - - - NOE 10/17/2022 11/7/2022 11/7/2022 11/7/2022 (1) Extra Guy needed at DS MH 520 Balsa Ave 59 59-19 17 59-18 17 8 8 54 54 0 1,685.88 $ - - - - - - NOE 10/17/2022 11/7/2022 11/7/2022 11/7/2022 511 Balsa Ave 59 59-18 17 59-17 14 8 8 219 219 1 6,837.18 $ $ 1,875.00 7.5 - - - - NOE 10/17/2022 11/7/2022 11/7/2022 11/7/2022 (1) Extra Guy needed at DS MH 6 405 Pine Street Easement 51 51-25 4 51-24 5 8 8 270 274 5 8,554.28 $ $ 3,750.00 15 - - - - NOE 10/17/2022 11/8/2022 11/8/2022 11/8/2022 (2) Extra Guys needed to hand carry liner and Easement Equipment; Existing Top Hat will be Damaged 7 3185 East Date Street 112 112-03 5 112-02 7 8 8 180 180 2 5,619.60 $ $ 4,250.00 17 - - - - NOE 10/18/2022 11/9/2022 11/9/2022 11/9/2022 (2) Extra Guys to slow Traffic and Flag Bypass RAMP Across Valencia; Rumble Strips before Ramp 8 2103 Treeridge Circle Easement 72 72-21 5 72-23 8 8 8 273 273 0 8,523.06 $ $ 1,000.00 4 - - - - NOE 10/18/2022 11/14/2022 11/14/2022 11/14/2022 Walking Path Easement, (1) Extra Guy needed to hand carry liner, Bypass 9 2101 Wildflower Circle Easement 72 72-23 8 72-24 9 8 8 212 212 0 6,618.64 $ $ 1,000.00 4 - - - - NOE 10/18/2022 11/14/2022 11/14/2022 11/14/2022 Walking Path Easement, (1) Extra Guy needed to hand carry liner, Bypass 10 258 Trailview Circle Easement 72 72-24 9 72-25 10 8 8 188 147 0 4,589.34 $ $ 812.50 3.25 - - - - LEVI 10/18/2022 11/21/2022 11/21/2022 11/21/2022 Walking Path Easement, (1) Extra Guy needed to hand carry liner, Bypass 11 2051 Fallingleaf Circle 72 72-25 10 72-26 11 8 8 264 264 0 8,242.08 $ $ 812.50 3.25 - - - - LEVI 10/18/2022 11/21/2022 11/21/2022 11/21/2022 Walking Path Easement, (2) Extra Guys neeed to hand carry liner, Bypass PLUS Double Sidelines Bypass 12 2015 Arbor Circle 72 72-26 11 73-00 8 8 8 179 179 0 5,588.38 $ $ 2,375.00 9.5 - - - - LEVI 10/18/2022 11/22/2022 11/22/2022 11/22/2022 Walking Path Easement, (2) Extra Guys needed to hand carry liner, Bypass PLUS Double Sidelines Bypass; (2) Extra Guys to SHUT DOWN ASSOCIATED and SET DETOUR Imperial Highway 113 113-23A 10 113-23 10 8 8 70 71 0 2,216.62 $ - - - - - - LEVI 10/18/2022 11/23/2022 11/23/2022 11/23/2022 Bypass into nearby Lift Station Imperial Highway 113 113-23 10 113-30 10 8 8 25 26 0 $ 811.72 - - - - - - LEVI 10/18/2022 11/23/2022 11/23/2022 11/23/2022 Bypass into nearby Lift Station; Single Lane Closure on Imperial to be provided by the City (Caltrans); Sideline Bypass Imperial Highway 113 113-30 10 113-22 10 8 8 136 136 0 4,245.92 $ - - - - - - LEVI 10/18/2022 11/23/2022 11/23/2022 11/23/2022 Bypass into nearby Lift Station; Single Lane Closure on Imperial to be provided by the City (Caltrans) Imperial Highway to 3570 E Elm St 113 113-22 10 113-21 10 8 8 14 15 0 $ 468.30 - - - - - - LEVI 10/18/2022 11/23/2022 11/23/2022 11/23/2022 Bypass into nearby Lift Station; DS is in Driveway; Single Lane Closure on Imperial to be priovded by the City (Caltrans); Open City Gate for Sideline Bypass - Extra Guy Needed 14 406 Pine Street 51 CAP 5 51-25 - 6 6 133 2 - - - $ 3,300.00 - - $ 495.00 RSS 10/17/2022 - - - Spot Patch @ 77' to be performed by Subcontractor at Cost +15% TOTALS: 112,884.23 $ $ 33,250.00
# of
Ancticipated
Shifts Needed
to Complete
Description Key Map Page - US Depth - DS Depth -- -- -
Cost for
Manhole
Rehab (up to
15' Depth)
--
Outside
Traffic
Control
-
15% Mark Up
on
Subcontractor
Foreman
Clean and TV
Date Prep Date Spray Date Spark Date Comments
- Manhole B 41 - - - - - - - - - - - - - - - GILBERT - 6/24/2021 6/24/2021 6/24/2021 Completed Last Work Order 1 Manhole C 41 - - - - - - - - - 7,318.00 $ - - - - - GILBERT - 10/31/2022 10/31/2022 10/31/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours 1 Manhole I 41 - - - - - - - - - 7,318.00 $ - - - - - DAN - 11/1/2022 11/1/2022 11/1/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours 1 Manhole H 41 - - - - - - - - - 7,318.00 $ - - - - - DAN - 11/2/2022 11/2/2022 11/2/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours 1 Manhole D 41 - - - - - - - - - 7,318.00 $ - - - - - DAN - 11/4/2022 11/21/2022 11/21/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours 1 Manhole F 41 - - - - - - - - - 7,318.00 $ - - - - - GILBERT - 11/9/2022 11/9/2022 11/21/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours1 Manhole G 41 - - - - - - - - - 7,318.00 $ - - - - - DAN - 11/3/2022 11/3/2022 11/3/2022 Single Lane Arrowboard Closure on Valencia Ave; 9am to 3pm work hours 1 Manhole J 57 - - - - - - - - - 7,318.00 $ - - - - - DAN - 11/14/2022 11/1/2022 11/1/2022 9am to 3pm work hours 1 Manhole E 41 - - - - - - - - - 7,318.00 $ - - 2,250.00 $ - $ DAN - 11/21/2021 11/21/2022 11/21/2022 9am to 3pm work hours 337.501 Manhole A 41 - - - - - - - 7,318.00 $ - - - - - MIGUEL - 11/22/2022 11/22/2022 11/22/2022 NIGHT WORK - 4:30pm Start TOTALS: 65,862.00 $ $ 2,250.00 $ 337.50
13 5
Brea 2025 SSMP – Appendices
Appendix H: Plan and Schedule
Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed Update the description of the City’s collection system. Annually Include a summary of the assets owned and maintained. Annually Include copy of latest system map (Figure 3‐1 in Master Plan) Annually Develop a schedule for updating the elements of the SSMP. Ongoing Utilities Superintendent Develop schedule for conducting the internal audits. Ongoing Annually Jun‐26 Develop schedule for developing metrics for the maintenance and management of the collection system. Sep‐25Include information on the following items:

Data management systems; Pending Pending
Estimated number or percent of residential, commercial, and industrial service connections.

Dec‐25
Unique service boundary conditions and challenge(s). Dec‐25 SSO Reporting Procedures Flow Chart
Responsible Party’s Name, Telephone / After Hours or Cell Phone Update Table 2‐1, SSMP Responsibility Summary (2021 Audit), as appropriate Include email addresses for each position included in the organization chart ELEMENT 4 ‐ OPERATION AND

MAINTNEANCE PROGRAM
Continue to maintain current map of the wastewater collection system and include the stormwater conveyance facilities that are located within the sewer system service area boundary.Confirm map shows location of drop manholes and valves.

Include the procedure for maintaining the system map up‐to date.

Include measures for providing State and Regional Water Board staff access to the collection system map(s).Include description of target metrics (cleaning, inspections) Dec‐25 Review CCTV information collected for 2021 Master Plan and develop priority list of projects.

Include description of system cleaning activities
Approx. LF cleaned and/or inspected (daily, quarterly, etc.) Pipelines ‐ documetation processManholes ‐ frequency ‐ documentation process Sep‐25
Investigate and identify software to facilitate scheduling and documentation of O&M activities. Pending Pending
Include description of inspection and assessment activities Approx. LF CCTV'd (daily, quarterly, etc.)
Pipelines ‐ documetation process ‐ assessment processManholes ‐ frequency ‐ documentation process ‐ assessment process Sep‐25
Revisit and update CCTV inspection schedule. As structural deficiency mitigation projects are implemented, their condition and follow‐up CCTV inspection schedule should be reclassified. Mar‐26 Update list of facility inventory Jun‐26

1.3 Asset Overview

4.1 Utiliites Supervisor Dec‐25 Updated Map of the Sanitary Sewer System

1.11.2 Preventive Operation andMaintenance Activities

4.2 ELEMENT 2 ‐ ORGANIZATION
City of Brea
Sewer System Management Plan Update
Plan and Schedule
Sewer System Management PlanUpdate Schedule
Regulatory Context
Utilities SupervisorUtilities SupervisorUtilities Supervisor Sep‐25 Utilities Superintendent Jun‐26
ELEMENT 1 ‐ SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
Update the list of the trainings provided. Ongoing Ongoing Develop Trainings for:

FOG Control Program Environmental Services Coordinator Sep‐25 Estimation of spill volume for field operators Utilities Supervisor Dec‐25 Electronic CIWQS reporting procedures for submitting data Dec‐25 Importance of following safety policies and procedures Dec‐25 Procedures for tracking and documenting all job‐related information Dec‐25 Update the list of equipment / materials that are kept on hand including critical equipment and spare parts. (Appendix K of the 2016 SSMP) Biannually Dec‐25 Include contact information of vendors from which purchases are made. Biannually Dec‐25 Include information about contracts in place for contractors to respond in the event of an emergency.

Biannually Mar‐26
Include / address acceptable rehabilitation options for pipelines and manholes using various lining and coating methods. Pending Pending
Update the Sewer Design Standard Plans and Specifications document to align with the criteria outlined in the 2021 Master Plan. Pending Pending
A list of commonly used and City approved materials for repairs and rehabilitation options. Pending Pending

5.2 Procedures and Standards Include / address acceptable methods for inspecting and testing the pipes and/or manholes that have been rehabilitated. Pending Pending Process to ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained.

Process to document and track field training exercises / drills of SSO response.

Develop / document the following procedures:

Update its HFML list and corresponding GIS shapefile, annually at minimum. Annually Utilities Supervisor Jun‐26 Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
Utilities Superintendent Sep‐25
Prioritize O&M activities of system areas, where applicable, that:

Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; Utilities Supervisor Dec‐25 Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; Utilities Supervisor Dec‐25 Area within the vicinity of a receiving water with a bacterial‐related impairment on the most current Clean Water Act section 303(d) List; Utilities Supervisor Dec‐25 Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency with the 2021 Master Plan. Pending City Engineer Pending Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan. Pending City Engineer Pending Identify system assets vulnerable to direct and indirect impacts of climate change: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

Utilities Supervisor Dec‐25
City Engineer
System Evaluation and Condition
Assessment

4.4 Equipment Inventory
Utilities Supervisor

4.3 Training4.3 Training
Spill Emergency Response Plan
Utiltities SupervisorUtiltities Supervisor
Sep‐25
7 Sewer Pipe Blockage Control
Program
ELEMENT 7 ‐ SEWER PIPE BLOCKAGE CONTROL PROGRAM

8.1 ELEMENT 5 ‐ DESIGN AND PEFORMANCE PROVISIONS
ELEMENT 6 ‐ SPILL EMERGENCY RESPONSE PLAN
Updated Design Criteria and
Construction Standards and
Specifications

5.1 6
ELEMENT 8 ‐ SYSTEM EVALUATION, CAPACITY ASSURANCE, AND CAPITAL IMPROVEMENTS Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 Element Category / Sub‐Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed City of Brea
Sewer System Management Plan Update
Plan and Schedule
If applicable, discuss areas of the system that experience I/I in response to storm events, flooding. Sep‐25
Identify / discuss assets that may be subject to scour. Sep‐25 Prioritize O&M activities for assets vulnerable to direct / indirect impacts of flooding, erosion, etc. Sep‐25

8.3 Prioritize Corrective Action Discuss / present process for prioritizing and implementing projects.

Include discussion about / reference to CIP projects and schedule(s) for:

Capacity and condition related projects Ongoing Mar‐26
Lift Station improvements Ongoing Mar‐26
Include discussion on sources of funding. Ongoing Mar‐26 Include discussion describing internal collaborative coordination between operation and maintenance staff and engineering staff/consultants during planning, design, and construction of capital improvement projects.

Ongoing Mar‐26
Update SSMP to include documentation of the following procedures:

Process to monitor the implementation and measure the effectiveness of each SSMP element. Ongoing Develop process to assess the success of the preventive operation and maintenance activities.

May include developing performance metrics such as:
• Pipe age
• O&M cost/mile/year
• O&M staff/100 miles
• Percent of system maintained, repaired, and/or replaced each year • Total annual percent cleaned
• System cleaning cycle frequency
• Percent CCTV’d per year
• I&I monitoring
Sep‐25
Deficiencies in addressing on‐going spills and discharges to waters of the State. Ongoing A proposed schedule to address the deficiencies. Ongoing Maintain a log of follow up actions completed based on audit findings Ongoing Maintain the SSMP available for public review at the City office(s) and/or on the website. Ongoing Document procedures providing opportunities for public input to SSMP element implementation and updates. OngoingDocument procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges resulting in closures to public areas. Ongoing Document procedures to communicate the actual or potential sewer discharges entering a source of drinking water. Ongoing
Utilities Supervisor Dec‐25Utilities SupervisorUtilities Supervisor Monitoring, Measurement, and
Program Modifications
11 Communication Program
System Evaluation and Condition
Assessment

8.1 ELEMENT 9 ‐ MONITORING, MEASUREMENT, AND PROGRAM MODIFICAITONS ELEMENT 10 ‐ INTERNAL AUDITS
ELEMENT 11 ‐ COMMUNICATION PROGRAM

8.4 Capital Improvement Plan
9 Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed Update the description of the City’s collection system. Annually Include a summary of the assets owned and maintained. Annually Include copy of latest system map (Figure 3-1 in Master Plan) Annually Develop a schedule for updating the elements of the SSMP. Ongoing Utilities Superintendent Develop schedule for conducting the internal audits. Ongoing Annually Jun-26 Develop schedule for developing metrics for the maintenance and management of the collection system. Sep-25
Include information on the following items:

Data management systems; Pending Pending
Estimated number or percent of residential, commercial, and industrial service connections.

Dec-25
Unique service boundary conditions and challenge(s). Dec-25 SSO Reporting Procedures Flow Chart
Responsible Party’s Name, Telephone / After Hours or Cell Phone Update Table 2-1, SSMP Responsibility Summary (2021 Audit), as appropriate Include email addresses for each position included in the organization chart ELEMENT 4 - OPERATION AND

MAINTNEANCE PROGRAM
Continue to maintain current map of the wastewater collection system and include the stormwater conveyance facilities that are located within the sewer system service area boundary.

Confirm map shows location of drop manholes and valves.

Include the procedure for maintaining the system map up-to date.

Include measures for providing State and Regional Water Board staff access to the collection system map(s).

Include description of target metrics (cleaning, inspections) Dec-25 Review CCTV information collected for 2021 Master Plan and develop priority list of projects.

Include description of system cleaning activities
Approx. LF cleaned and/or inspected (daily, quarterly, etc.) Pipelines - documetation process
Manholes - frequency - documentation process
Sep-25
Investigate and identify software to facilitate scheduling and documentation of O&M activities. Pending Pending
Include description of inspection and assessment activities Approx. LF CCTV'd (daily, quarterly, etc.)
Pipelines - documetation process - assessment process
Manholes - frequency - documentation process - assessment process Sep-25
Revisit and update CCTV inspection schedule. As structural deficiency mitigation projects are implemented, their condition and follow-up CCTV inspection schedule should be reclassified. Mar-26 Update list of facility inventory Jun-26
Update the list of the trainings provided. Ongoing Ongoing Develop Trainings for:

FOG Control Program Environmental Services Coordinator Sep-25 Estimation of spill volume for field operators Utilities Supervisor Dec-25 ELEMENT 1 - SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION Sep-25
Utilities Superintendent Jun-26
City of Brea
Sewer System Management Plan Update
Plan and Schedule
Sewer System Management Plan
Update Schedule
Regulatory Context
Utilities Supervisor

4.1 Dec-25 Updated Map of the Sanitary Sewer
System

1.1 1.2
Preventive Operation and
Maintenance Activities

4.2 ELEMENT 2 - ORGANIZATION

4.3 Training
Utilities Supervisor

1.3 Asset Overview
Utiliites Supervisor
Utilities Supervisor
DRAFT_Brea_Tracking SSMP Elements_06302025 4 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed

City of Brea
Sewer System Management Plan Update
Plan and Schedule
Electronic CIWQS reporting procedures for submitting data Dec-25 Importance of following safety policies and procedures Dec-25 Procedures for tracking and documenting all job-related information Dec-25 Update the list of equipment / materials that are kept on hand including critical equipment and spare parts. (Appendix K of the 2016 SSMP) Biannually Dec-25 Include contact information of vendors from which purchases are made. Biannually Dec-25 Include information about contracts in place for contractors to respond in the event of an emergency.

Biannually Mar-26
Include / address acceptable rehabilitation options for pipelines and manholes using various lining and coating methods. Pending Pending
Update the Sewer Design Standard Plans and Specifications document to align with the criteria outlined in the 2021 Master Plan. Pending Pending
A list of commonly used and City approved materials for repairs and rehabilitation options. Pending Pending

5.2 Procedures and Standards Include / address acceptable methods for inspecting and testing the pipes and/or manholes that have been rehabilitated. Pending Pending
Process to ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained.

Process to document and track field training exercises / drills of SSO response.

Develop / document the following procedures:

Update its HFML list and corresponding GIS shapefile, annually at minimum. Annually Utilities Supervisor Jun-26 Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
Utilities Superintendent Sep-25
Prioritize O&M activities of system areas, where applicable, that:

Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; Utilities Supervisor Dec-25 Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; Utilities Supervisor Dec-25 Area within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List; Utilities Supervisor Dec-25 Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency with the 2021 Master Plan. Pending City Engineer Pending Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan. Pending City Engineer Pending Identify system assets vulnerable to direct and indirect impacts of climate change: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

Utilities Supervisor Dec-25
If applicable, discuss areas of the system that experience I/I in response to storm events, flooding. Sep-25
Identify / discuss assets that may be subject to scour. Sep-25 Prioritize O&M activities for assets vulnerable to direct / indirect impacts of flooding, erosion, etc. Sep-25
Updated Design Criteria and
Construction Standards and
Specifications

5.1 6
ELEMENT 8 - SYSTEM EVALUATION, CAPACITY ASSURANCE, AND CAPITAL IMPROVEMENTS

8.1 ELEMENT 5 - DESIGN AND PEFORMANCE PROVISIONS
ELEMENT 6 - SPILL EMERGENCY RESPONSE PLAN
Utiltities Supervisor
Spill Emergency Response Plan Sep-25
7 Sewer Pipe Blockage Control
Program
ELEMENT 7 - SEWER PIPE BLOCKAGE CONTROL PROGRAM

4.4 Equipment Inventory

4.3 Training
City Engineer
System Evaluation and Condition
Assessment
Utilities Supervisor
Utiltities Supervisor
DRAFT_Brea_Tracking SSMP Elements_06302025 4 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed

City of Brea
Sewer System Management Plan Update
Plan and Schedule

8.3 Prioritize Corrective Action Discuss / present process for prioritizing and implementing projects.

Include discussion about / reference to CIP projects and schedule(s) for:

Capacity and condition related projects Ongoing Mar-26
Lift Station improvements Ongoing Mar-26
Include discussion on sources of funding. Ongoing Mar-26 Include discussion describing internal collaborative coordination between operation and maintenance staff and engineering staff/consultants during planning, design, and construction of capital improvement projects.

Ongoing Mar-26
Update SSMP to include documentation of the following procedures:

Process to monitor the implementation and measure the effectiveness of each SSMP element. Ongoing Develop process to assess the success of the preventive operation and maintenance activities.

May include developing performance metrics such as:
• Pipe age
• O&M cost/mile/year
• O&M staff/100 miles
• Percent of system maintained, repaired, and/or replaced each year • Total annual percent cleaned
• System cleaning cycle frequency
• Percent CCTV’d per year
• I&I monitoring
Sep-25
ELEMENT 9 - MONITORING, MEASUREMENT, AND PROGRAM MODIFICAITONS

8.4 Capital Improvement Plan
9 Monitoring, Measurement, and
Program Modifications Utilities Supervisor
Utilities Supervisor
DRAFT_Brea_Tracking SSMP Elements_06302025 4 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed

City of Brea
Sewer System Management Plan Update
Plan and Schedule
Deficiencies in addressing on-going spills and discharges to waters of the State. Ongoing A proposed schedule to address the deficiencies. Ongoing Maintain a log of follow up actions completed based on audit findings Ongoing Maintain the SSMP available for public review at the City office(s) and/or on the website. Ongoing Document procedures providing opportunities for public input to SSMP element implementation and updates. Ongoing
Document procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges resulting in closures to public areas. Ongoing Document procedures to communicate the actual or potential sewer discharges entering a source of drinking water. Ongoing
11 Communication Program
ELEMENT 10 - INTERNAL AUDITS
ELEMENT 11 - COMMUNICATION PROGRAM
Utilities Supervisor Dec-25
DRAFT_Brea_Tracking SSMP Elements_06302025 4 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed Update the description of the City’s collection system. Annually Include a summary of the assets owned and maintained. Annually Include copy of latest system map (Figure 3-1 in Master Plan) Annually Develop a schedule for updating the elements of the SSMP. Ongoing Utilities Superintendent Develop schedule for conducting the internal audits. Ongoing Annually Jun-26 Develop schedule for developing metrics for the maintenance and management of the collection system. Sep-25
Include information on the following items:

Data management systems; Pending Pending
Estimated number or percent of residential, commercial, and industrial service connections.

Dec-25
Unique service boundary conditions and challenge(s). Dec-25 SSO Reporting Procedures Flow Chart
Responsible Party’s Name, Telephone / After Hours or Cell Phone Update Table 2-1, SSMP Responsibility Summary (2021 Audit), as appropriate Include email addresses for each position included in the organization chart ELEMENT 4 - OPERATION AND

MAINTNEANCE PROGRAM
Continue to maintain current map of the wastewater collection system and include the stormwater conveyance facilities that are located within the sewer system service area boundary.

Confirm map shows location of drop manholes and valves.

Include the procedure for maintaining the system map up-to date.

Include measures for providing State and Regional Water Board staff access to the collection system map(s).

Include description of target metrics (cleaning, inspections) Dec-25 Review CCTV information collected for 2021 Master Plan and develop priority list of projects.

Include description of system cleaning activities
Approx. LF cleaned and/or inspected (daily, quarterly, etc.) Pipelines - documetation process
Manholes - frequency - documentation process
Sep-25
Investigate and identify software to facilitate scheduling and documentation of O&M activities. Pending Pending
Include description of inspection and assessment activities Approx. LF CCTV'd (daily, quarterly, etc.)
Pipelines - documetation process - assessment process
Manholes - frequency - documentation process - assessment process Sep-25
Revisit and update CCTV inspection schedule. As structural deficiency mitigation projects are implemented, their condition and follow-up CCTV inspection schedule should be reclassified. Mar-26 Update list of facility inventory Jun-26
ELEMENT 1 - SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION Utilities Supervisor
Utilities Superintendent
Utilities Supervisor
Sep-25
Jun-26

4.1 Dec-25 Updated Map of the Sanitary Sewer
System

1.1 1.2
Preventive Operation and
Maintenance Activities

4.2 ELEMENT 2 - ORGANIZATION
Sewer System Management Plan
Update Schedule
Regulatory Context

1.3 Asset Overview Utilities Supervisor
Utiliites Supervisor
City of Brea
Sewer System Management Plan Update
Plan and Schedule
Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed

City of Brea
Sewer System Management Plan Update
Plan and Schedule
Update the list of the trainings provided. Ongoing Ongoing Develop Trainings for:

FOG Control Program Environmental Services Coordinator Sep-25 Estimation of spill volume for field operators Utilities Supervisor Dec-25 Electronic CIWQS reporting procedures for submitting data Dec-25 Importance of following safety policies and procedures Dec-25 Procedures for tracking and documenting all job-related information Dec-25 Update the list of equipment / materials that are kept on hand including critical equipment and spare parts. (Appendix K of the 2016 SSMP) Biannually Dec-25 Include contact information of vendors from which purchases are made. Biannually Dec-25 Include information about contracts in place for contractors to respond in the event of an emergency.

Biannually Mar-26
Include / address acceptable rehabilitation options for pipelines and manholes using various lining and coating methods. Pending Pending
Update the Sewer Design Standard Plans and Specifications document to align with the criteria outlined in the 2021 Master Plan. Pending Pending
A list of commonly used and City approved materials for repairs and rehabilitation options. Pending Pending

5.2 Procedures and Standards Include / address acceptable methods for inspecting and testing the pipes and/or manholes that have been rehabilitated. Pending Pending
Process to ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained.

Process to document and track field training exercises / drills of SSO response.

Develop / document the following procedures:

Update its HFML list and corresponding GIS shapefile, annually at minimum. Annually Utilities Supervisor Jun-26 Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
Utilities Superintendent Sep-25
Prioritize O&M activities of system areas, where applicable, that:

Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; Utilities Supervisor Dec-25 Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; Utilities Supervisor Dec-25 Area within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List; Utilities Supervisor Dec-25 Update the City’s existing Sewer Design Standard Plans and Specifications such that there is consistency with the 2021 Master Plan. Pending City Engineer Pending Reevaluate the City’s sewer budget to determine if there is sufficient funding for the CIP that was developed as part of the 2021 Sewer Master Plan. Pending City Engineer Pending Identify system assets vulnerable to direct and indirect impacts of climate change: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

Utilities Supervisor Dec-25
Updated Design Criteria and
Construction Standards and
Specifications

5.1 6
ELEMENT 8 - SYSTEM EVALUATION, CAPACITY ASSURANCE, AND CAPITAL IMPROVEMENTS

8.1 ELEMENT 5 - DESIGN AND PEFORMANCE PROVISIONS
ELEMENT 6 - SPILL EMERGENCY RESPONSE PLAN
Spill Emergency Response Plan
Utiltities Supervisor
Utiltities Supervisor
7 Sewer Pipe Blockage Control
Program
ELEMENT 7 - SEWER PIPE BLOCKAGE CONTROL PROGRAM
Sep-25

4.4 Equipment Inventory

4.3 Training
Training
City Engineer
System Evaluation and Condition
Assessment
Utilities Supervisor

4.3 Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 Element Category / Sub-Category Revisions / Updates to the SSMP Status Responsible Party Performance Measurment Criteria Measure Units / Status Target Completion Date Date Completed

City of Brea
Sewer System Management Plan Update
Plan and Schedule
If applicable, discuss areas of the system that experience I/I in response to storm events, flooding. Sep-25
Identify / discuss assets that may be subject to scour. Sep-25 Prioritize O&M activities for assets vulnerable to direct / indirect impacts of flooding, erosion, etc. Sep-25

8.3 Prioritize Corrective Action Discuss / present process for prioritizing and implementing projects.

Include discussion about / reference to CIP projects and schedule(s) for:

Capacity and condition related projects Ongoing Mar-26
Lift Station improvements Ongoing Mar-26
Include discussion on sources of funding. Ongoing Mar-26 Include discussion describing internal collaborative coordination between operation and maintenance staff and engineering staff/consultants during planning, design, and construction of capital improvement projects.

Ongoing Mar-26
Update SSMP to include documentation of the following procedures:

Process to monitor the implementation and measure the effectiveness of each SSMP element. Ongoing Develop process to assess the success of the preventive operation and maintenance activities.

May include developing performance metrics such as:
• Pipe age
• O&M cost/mile/year
• O&M staff/100 miles
• Percent of system maintained, repaired, and/or replaced each year • Total annual percent cleaned
• System cleaning cycle frequency
• Percent CCTV’d per year
• I&I monitoring
Sep-25
Deficiencies in addressing on-going spills and discharges to waters of the State. Ongoing A proposed schedule to address the deficiencies. Ongoing Maintain a log of follow up actions completed based on audit findings Ongoing Maintain the SSMP available for public review at the City office(s) and/or on the website. Ongoing Document procedures providing opportunities for public input to SSMP element implementation and updates. Ongoing
Document procedures to communicate the actual or potential occurrence of a spill and/or actual or potential discharges resulting in closures to public areas. Ongoing Document procedures to communicate the actual or potential sewer discharges entering a source of drinking water. Ongoing
11 Communication Program
System Evaluation and Condition
Assessment

8.1 ELEMENT 9 - MONITORING, MEASUREMENT, AND PROGRAM MODIFICAITONS ELEMENT 10 - INTERNAL AUDITS
ELEMENT 11 - COMMUNICATION PROGRAM

8.4 Capital Improvement Plan
9 Monitoring, Measurement, and
Program Modifications
Utilities Supervisor Dec-25
Utilities Supervisor
Utilities Supervisor
Brea_Final Tracking SSMP Elements_07012025 3 Revised 7/2/2025 CITYof  BREA
City Council Regular Meeting
Communication
July 15, 2025
Item No. 4E.

Approve Amendment No. 1 with Trauma Intervention Programs

TO PREPARED BY
Finance Committee Members Rebecca Hart, Management Analyst

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Adam Hawley, Police Chief Kristin Griffith, City Manager

RECOMMENDATION

1. Accept an amendment to the current agreement with Trauma Intervention Programs, which allows for up to two additional one-year extensions, each with a fixed 3% annual increase.

2. Authorize the City Manager to execute the amendment and any subsequent extensions.

BACKGROUND/DISCUSSION
The Brea Police Department has contracted with Trauma Intervention Programs (TIP) for numerous years to provide counseling services to victims of traumatic events. TIP is a non-profit group of specialized volunteers who are dispatched at the request of the Brea Police Department to provide a range of emotional and physical support services to victims and family members impacted by trauma.

The current agreement is scheduled to expire June 30, 2025. We desire to retroactively extend the term of the agreement and allow for additional extensions to be approved by the City Manager as well as adjust the compensation to include a fixed 3% annual increase for each extension period.

SUMMARY/FISCAL IMPACT
The attached amendment includes a fixed 3% annual increase in compensation for Fiscal Year 2025/2026 and for each of the two optional one-year extensions. The cost of services for each year is $5,964 (FY 25/26), $6,137 (FY 26/27), and $6,311 (FY 26/27).

Funding for TIP services has already been included in the Police Department's budget for FY 2025/2026. The 3% increase is a modest adjustment consistent with past increases and there is sufficient funding available in the Police Department's General Fund (110) budget to cover the costs. No additional appropriation is needed.

Attachments
2024-2025 Brea Contract_Fully Executed.pdf
2025-2026 Brea Amendment Signed by TIP.pdf

AMENDMENT NO. 1
TO AGREEMENT WITH TRAUMA INTERVENTION PROGRAMS, INC.

THIS AMENDMENT NO. 1 (“Amendment No. 1”) to the July 1, 2024 Agreement executed by the City of Brea, a municipal corporation (“City”), and Trauma Intervention Programs, Inc., a California corporation (“TIP”), is dated June 30, 2025___________________.

A. Recitals
(i) The parties executed the Agreement to provide for various trauma intervention services to the City by TIP. The Agreement is scheduled to expire June 30, 2025. (ii) The parties desire to retroactively extend the term of the Agreement and provide for additional extensions upon City Manager approval, and to adjust compensation for increases in the cost of living, for any extension terms.

B. Amendment
NOW, THEREFORE, City and TIP agree as follows:

1. Amendment of Section 2. Section 2 (Compensation for Services) of the Agreement is amended to read as follows:
“2. COMPENSATION FOR SERVICES
For the services required hereunder, the City agrees to pay TIP an annual lump sum amount, as follows:
(a) $5,964 for the July 1, 2025 through June 30, 2026 period. (b) $6,137 for the July 1, 2026 through June 30, 2027 period (if the term is extended). (c) $6,311 for the July 1, 2027 through June 30, 2028 period (if the term is extended).

The City agrees to pay annually in advance and within 30 days of receipt of an undisputed invoice from TIP, unless another method of payment is agreed to in writing.”

2. Amendment of Section 8. Section 8 (Term) of the Agreement is amended to read as follows:
“8. TERM
The term of this Agreement shall be in effect through June 30, 2026, unless extended or sooner terminated as provided herein. The parties may, by written amendment, extend this Agreement for up to two, additional, one-year periods, on the same terms and conditions as set forth herein, or as otherwise agreed upon in writing. City’s City Manager may execute any such amendments without further City Council authorization.”

3. Effective Date. This Amendment No. 1 shall be deemed to be retroactively effective as of June 30, 2025.

4. Preservation of Agreement. Except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have entered into this Amendment No. I as of the date first stated above.

CITY OF BREA
By:---------­
Kristin Griffith, City Manager

TRAUMA INTERVENTION
PROGRAMS, INC.� By:l/Y} Mt4f1 M
Title: Cf,f}
By:---------­
Title: ----------
CITYof  BREA
City Council Regular Meeting
Communication
July 15, 2025
Item No. 4F.

Microsoft O365 Annual Licenses Renewal

TO PREPARED BY
Honorable Mayor and City Council Members Randy Hornsby, IT Manager

DEPARTMENT HEAD APPROVAL CITY MANAGER APPROVAL
Monica Lo, Administrative Services Director Kristin Griffith, City Manager

RECOMMENDATION
Staff recommends that the City Council take the following action:

1. Authorize the Procurement & Contracts Administrator to issue a Purchase Order for renewing Microsoft O365 licenses in the amount of $108,280.39, through the Microsoft Government Pricing Enterprise Agreement (EA).

2. Authorize the City Manager to approve future renewals until the end of the three year EA agreement, for the remaining cost of $216,560.78.

BACKGROUND/DISCUSSION
In 2022, the City transitioned to Microsoft O365 for its email management solutions. This cloud-hosted solution by Microsoft is licensed under a negotiated government Enterprise Agreement (EA) through the County of Riverside.

The City leveraged this EA through the vendor CDW-G to secure negotiated savings. The approved fiscal year budget for 2025-2027 includes the renewal of the City’s Microsoft O365 licenses, covering email management, Microsoft Teams, OneDrive, and Office Suite software.

FISCAL IMPACT/SUMMARY
The cost of this software over a three-year contract averages $108,280.39 per year, totaling $324,841.17.

The funds to purchase these licenses have already been appropriated in the current fiscal year budget, so there is no additional impact on the budget.

Attachments
City of Brea - EA Renewal Quote - 7.2.2025.pdf
Microsoft EA Agreement Riverside CDW.pdf
CITY OF BREA- CSD(M539)(IU)-20250518-065517.pdf
CITY OF BREA - -ProgramSignForm-M539 Amendment (1).pdf
Date 7/2/25
Account Manager Ryan Cox
for VSL Specialist Brent Cameron
Channel Price Sheet Month June
Unless otherwise noted, All Quotes expire upon current month's end Microsoft Part # Description Level Quantity Price Extended Price Extended Price Extended AAA-11894 O365 G3 GCC Sub Per User D 300 $251.99 $ 75,597.00 $ 251.99 $ 75,597.00 $ 251.99 $ 75,597.00 U4S-00002 O365 G1 GCC Sub Per User D 260 $109.56 $ 28,485.60 $ 109.56 $ 28,485.60 $ 109.56 $ 28,485.60 MQN-00001 Entra ID P2 Gov Sub Per User D 1 $83.79 $ 83.79 $ 83.79 $ 83.79 $ 83.79 $ 83.79 DDJ-00001 Power BI Pro GCC Sub Per User D 2 $102.34 $ 204.68 $ 102.34 $ 204.68 $ 102.34 $ 204.68 NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add D 560 $0.00 $ - $ - $ - $ - $ - 9EM-00270 Win Server Standard Core ALng SA 2L D 8 $21.79 $ 174.32 $ 21.79 $ 174.32 $ 21.79 $ 174.32 EP2-24658 M365 Copilot GCC Sub Add-on D 10 $373.50 $ 3,735.00 $ 373.50 $ 3,735.00 $ 373.50 $ 3,735.00 Year 1 Total $ 108,280.39 Year 2 Total $ 108,280.39 Year 3 Total $ 108,280.39 Three Year Total $ 324,841.17
No Tax Referenced
RIVERSIDE CONTRACT: ITARC-00933
Current Enrollment# 48408839
Agreement End Date: July 31, 2025
Terms and Conditions of sales and services projects are governed by the terms at:
http://www.cdwg.com/content/terms-conditions/product-sales.aspx EA Quote
Customer to make three annual payments to CDW•G
CDW Government, LLC
Microsoft Enterprise 6.6 Agreement Pricing
Enterprise Quote
City of Brea
Terms & Conditions
Year 1 Year 2 Year 3
Notes

SUBMITTAL TO THE BOARO OF SUPERVISORS

COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
fiEMi 3.22
(tD # 25566)
MEETING DATE:

FROM : RIVERSIDE COUNTY INFORMATION TECHNOLOGYluesday, Septemb et 10, 2024 SUBJECT: RIVERSIDE COUNTY INFORMATTON TECHNOLOGy: Approve the Licensing Solution Providers (LSPS) Agreements with SHI lnternational Corp., lnsight public Sector. lnc, Crayon Software Experts., Zones LLC., CDW Government LLC, Dell Marketing Lp, and Softchoice lnc. to provide Microsoft products and services to all governmental entities within the State of California using the County of Riverside's Enterprise Agreement no. 8084445 from November 1,2024, through October 31,2027, with the option to renew for three additional years through October 31, 2030, All Districts. [RCIT ISF Contract Revenue] RECOMMENDED MOTION: That the Board of Supervisors:

1. Approve the Licensing Solution Providers (LSPs) Agreements with SHI lnternational Corp., lnsight Public Sector. lnc, Crayon Software Experts., Zones LLC., CDW Government LLC, Dell Marketing LP, and Softchoice lnc. to provide Microsoft products and services to all governmental entities within the State of California using the County of Riverside's Microsoft Enterprise Agreement no. 8084445 from November 1,2024, through October 31 , 2027 , with the option to renew for three (3) additional years through October 31 , 2030;

2. Authorize the Purchasing Agent, in accordance with Ordinance No. 459, and as approved as to form by County Counsel, to sign amendments that exercise the options that stay within the intent of the LSP Agreements; and

3. Authorize the Chair of the Board to sign three (3) copies of the Licensing Solution Providers (LSPS) Agreements on behalf of the County and direct the Clerk of the Board to retain one (1) copy of each of the Licensing Sotution providers (LSps) Agreements and return two (2) copies of each of the Licensing Solution providers (LSps) Agreements to RCIT for distribution.

ACTION:

MINUTES OF THE BOARD OF SUPERVISORS
On motion of Supervisor Gutierrez, seconded by Supervisor perez and duly carried by unanimous vote, lT WAS ORDERED that the above matter is approved as recommended.

Ayes:

Nays:

Absent
Date:
xc:

Jeffries, Spiegel, Washington, Perez and Gutierrez
None
None
September 10, 2024
RCIT
lD# 25566
Kimberly A. Rector
Clerk e Board
By
Depu