FEBRUARY 7, 2023
SPECIAL CITY COUNCIL AGENDA
CITY COUNCIL CHAMBERS, 150 CITY PARK WAY
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* UPDATED JANUARY 5, 2023
City Council Members will be participating from the Council Chamber. Members of the public are invited to attend and participate at: Council Chambers, 150 City Park Way, Brentwood CA As a courtesy and technology permitting, members of the public may continue to provide live remote oral public comment via the City’s Zoom Platform. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.
HOW PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:
1. IN PERSON:
a. Members of the public can provide in-person comments in the Council Chambers.
Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chambers will have seating available for members of the public to attend in person up to full seating capacity.
2. REMOTE:
a. Zoom: www.brentwoodca.gov/vcc or Zoom Webinar ID: 760 1397 0037 b. Zoom Phone Numbers. Dial Toll Free: (833) 548-0276 or (833) 548-0282 or (877) 853- 5247.
c. During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand. The meeting host will call on you, by name, and enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by noon of the meeting date at [email protected] or 925.516.5182.)
3. E-MAIL
a. Public comments can also be submitted via e-mail to [email protected]. Any public comments received up until 3:00 p.m. of the meeting date will be:
1. distributed to the Council before the meeting,
2. posted online for public inspection at
https://www.brentwoodca.gov/councilmeetingonline, and
3. later summarized in the meeting minutes.
b. As e-mails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your e-mail.
4. TO WATCH OR LISTEN ONLY:
a. The public may view the meeting via one-way video feed by selecting the video option at the City Council Agendas’ link on the City webpage at www.brentwoodca.gov or via the City’s YouTube Channel: https://www.youtube.com/c/cityofbrentwoodca FEBRUARY 7, 2023
SPECIAL CITY COUNCIL AGENDA
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5:30 PM – SPECIAL CITY COUNCIL MEETING
CALL TO ORDER & ROLL CALL
PLEDGE OF ALLEGIANCE
Following key workshop presentations, public comment on the agenda item will be taken, and followed by additional workshop presentations and direction provided.
1. A workshop with the Institute of Local Government providing an overview of Governance, reviewing key themes from Assessment Interviews, reviewing effective leadership and culture, reviewing roles and responsibilities, reviewing governance tools, and reviewing and providing possible direction to staff regarding City policies.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR
35.102-35, 104 ADA Title II}
POSTING STATEMENT
On February 3, 2023, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov
Brentwood Council Workshop
February 7, 2022 - 5:30pm-10:15pm
Council Chambers
Time Duration Item Handout
5:30 pm 25 min Welcome and Introductions
· Introductions
· Agenda Review
Agenda
5:55 pm 5 min Setting the Stage/Why Governance is
Important
6:00 pm 20 min Review Key Themes from Assessment
Interviews
· Review summary document
· Discussion
o Does this reflect what the
Council thinks/experiences?
6:20 pm 10 min Foundations for High-Performing Councils 6:30 pm 80 min Effective Leadership and Culture
· Self-Assessment Exercise
· Overview of Attributes of Effective
Leadership
· Group Exercise
· Discussion
SelfAssessment
Worksheet
Attributes of
Exceptional
Council
7:50 pm 10 min Break
8:00 pm 20 min Roles and Responsibilities
· Overview
· Exercise:
o What is the role of an individual
council member?
o What is the role of the council as
a whole?
o What is the role of staff?
Time Duration Item Handout
· Reflections
8:20 pm ~20 min Public Comment
8:40 pm 20 min Governance Tools
9:00 pm 10 min Break (if desired)
9:10 pm 40 min Governance Policies & Procedures
· Overview and High-level Review of the
City Policy Handbook
· Discussion:
o Which policies are up to date?
o What needs to be reviewed?
o What needs to be added?
· Upcoming Discussions/Next Steps
Ethics and
Conduct Policy
Meeting Rules
and Procedures
9:50 pm 10 min Reflections
· What will you start doing?
· What will you stop doing?
· What will you continue to do?
Reflections
Worksheet
10:00 pm 15 min Closing Remarks/Wrap Up
10:15 pm Adjourn