MARCH 28, 2023
CITY COUNCIL AGENDA
CITY COUNCIL CHAMBERS, 150 CITY PARK WAY
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* UPDATED APRIL 21, 2022
City Council Members will be participating from the Council Chamber. Members of the public are invited to attend and participate at: Council Chambers, 150 City Park Way, Brentwood CA As a courtesy and technology permitting, members of the public may continue to provide live remote oral public comment via the City’s Zoom Platform. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.
HOW PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:
1. IN PERSON:
a. Members of the public can provide in-person comments in the Council Chambers.
Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chambers will have seating available for members of the public to attend in person up to full seating capacity.
1. REMOTE:
a. Zoom: www.brentwoodca.gov/vcc or Zoom Webinar ID: 760 1397 0037 a. Zoom Phone Numbers. Dial Toll Free: (833) 548-0276 or (833) 548-0282 or (877) 853- 5247.
a. During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand. The meeting host will call on you, by name, and enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by noon of the meeting date at [email protected] or 925.516.5182.)
1. E-MAIL
a. Public comments can also be submitted via e-mail to [email protected]. Any public comments received up until 3:00 p.m. of the meeting date will be:
1. distributed to the Council via email before the meeting,
1. posted online for public inspection at
https://www.brentwoodca.gov/councilmeetingonline, and
1. later summarized in the meeting minutes.
a. As e-mails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your e-mail.
1. TO WATCH OR LISTEN ONLY:
a. The public may view the meeting via one-way video feed by selecting the video option at the City Council Agendas’ link on the City webpage at www.brentwoodca.gov or via the City’s YouTube Channel: https://www.youtube.com/c/cityofbrentwoodca MARCH 28, 2023
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7:00 PM – CITY COUNCIL MEETING
CALL TO ORDER & ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
As the public and City Council have resumed meeting in the City Council Chambers, we invite the public to attend in person when feasible. As a courtesy and technology permitting, the City will continue to offer a virtual participation option, as well. The public is permitted to speak on items that are listed under Presentations; Informational Reports from Council Members, Committee, Liaisons, and Staff; on the Consent Calendar; Requests for Future Agenda Items, new items; or items not on the agenda. Public comments for scheduled agenda items should wait until that time. To accommodate those speaking in-person and via Zoom, we will call upon those in-person first, and then to Zoom. If necessary, we will repeat that process.
In Person: Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
Zoom: Please use the Raise Your Hand feature in Zoom during this item to speak under Public Comments.
Persons are required to limit their remarks to three (3) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council. Speakers desiring answers to questions should direct them to the Council and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
A. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES,
LIAISONS AND STAFF
This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
B. CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
B.1. A Proclamation proclaiming April 2, 2023 as Autism Awareness Day and April as Autism Awareness Month.
B.2 A Proclamation proclaiming March as Prescription Drug Abuse Awareness Month and April 22, 2023, as National Take Back Day hosted by the Brentwood Police Department.
B.3 A Proclamation proclaiming March 2023, as Arab American Heritage month.
B.4. A Resolution rescinding Resolution No. 2021-12, and approving and authorizing the City Manager or designee to execute Amendment No. 2 to the East County Water Management Association Agreement. (Casey Wichert/James Wolfe) MARCH 28, 2023
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B.5. Recommended Appointments of Nina Koch and Swathi Lakshmanan to one-year terms on the Arts Commission, to expire on December 31, 2023; and the recommended appointment of Anna Szabados to the Arts Commission for a three-year term to expire on December 31, 2025, as recommended by Mayor Bryant. (Bruce Mulder/Thien Nguyen) B.6. A resolution accepting the Annual Progress Report on the implementation of the Brentwood General Plan Housing Element for calendar year 2022 as required by the State of California and directing staff to forward the report to the Governor’s Office of Planning and Research and the State Department of Housing and Community Development. (Alexis Morris/Jennifer Hagen)
B.7. A resolution finding that the Annual Progress Report accurately reflects the General Plan implementation for calendar year 2022; accepting the report as required by the State of California; and directing staff to forward the report to the Governor's Office of Planning & Research (OPR) and the State Department of Housing and Community Development. (Alexis Morris/Erik Nolthenius)
B.8. A Resolution approving and authorizing the City Manager or designee to sign an amendment and increase the purchase order with Phil’s Diesel Clinic, Inc. in the amount of $40,000 for a total amount of $179,000 for heavy-duty diesel truck service and repair and to increase the purchase order with Arata Equipment Company in the amount of $30,000 for a total amount of $184,000 for heavy-duty refuse truck parts; and authorizing staff to amend the Fleet Maintenance Services Fund FY 2022/23 Operating Budget in the amount of $70,000. (Casey Wichert/Scott Dempsey)
B.9. A Resolution approving the purchase of one John Deere backhoe from Papé Machinery in Newark, CA, and authorizing the City Manager or designee to execute a purchase order and necessary documents for a total not to exceed amount of $230,540. (Casey Wichert/Scott Dempsey)
B.10. Second reading of an ordinance to amend the Brentwood Municipal Code by modifying Chapter 17.660 relating to Encroachments into Required Yards, as well as adding additional definitions to Chapter 17.030 relating to Definitions. This text amendment is exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines. (Alexis Morris/Jennifer Hagen) C. PUBLIC HEARINGS
Persons addressing the City Council in person speaker’s card with the City Clerk on the form provided on the counter at the back of the Chamber, and those attending via Zoom are asked to raise their hands using the Zoom feature. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments C.1. An application for Inez Estates, which includes a Vesting Tentative Subdivision Map (VSTM 9435) to create eight single-family residential lots and a 1.08 acre lot (Parcel A), an exception to the General Plan density transition policy, a variance (V 22-002) for three lots, and a design review (DR 20-008) for three home plans, preliminary landscaping, and other related improvements. The project is located south of Lone Tree Way and west of Gann Street (APNs 018-080-022 and 018-080-025). The City prepared a Mitigated Negative Declaration for this project in accordance with the requirements of the California Environmental Quality Act (CEQA) that the Council will consider adopting. (Alexis Morris/Crystal De Castro)
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C.2. An urgency ordinance extending, for an additional period of one year, a moratorium on new oil and gas development in the City of Brentwood pending a study of the health and safety effects on such activities and the City’s long-term plan for regulation. (Alexis Morris/Erik Nolthenius)
D. BUSINESS ITEMS
D.1. City of Brentwood Police Department Performance Report. (Tim Herbert) D.2. Future agenda item request from Vice Mayor Meyer, Council Member Mendoza, and Council Member Pierson independently requesting City Council discussion of, and possible direction to staff regarding, updating land use application conditions of approval to require coordination with the USPS to deliver mail; and a verbal presentation regarding Council Member Pierson’s future agenda item request on the status of the cluster mailboxes in the Kindred & Balfour Subdivision . (Tim Ogden/Margaret Wimberly) E. REQUEST FOR FUTURE AGENDA ITEMS
E.1. NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting.
E.2. REQUESTED ITEMS
E.2.1. Future agenda item request provided in writing from Council Member Mendoza for City Council discussion of, and possible direction to staff, related to establishing protocols and procedures for considering certain events at City Park and adjacent streets, and recouping all costs incurred by the City. (Tim Ogden/Margaret Wimberly) E.2.2. Future agenda item request from Council Member Pierson for City Council discussion of, and possible direction to staff, related to the possible creation of events to be held in conjunction with certain proclamations. (Tim Ogden/Margaret Wimberly) E.2.3. Future agenda item request from Vice Mayor Meyer for City Council discussion of, and possible direction to staff, related to potentially addressing the Healthy Places Index and the possible consideration of gentrification and displacement prevention policies in the draft Brentwood Boulevard Specific Plan planned for discussion Fall 2023. (Tim Ogden/Margaret Wimberly)
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
MARCH 28, 2023
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There is a 90-day limit for the filing of a challenge in court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Moreover, if you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR
35.102-35, 104 ADA Title II}
POSTING STATEMENT
On March 23, 2023 a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov