MAY 9, 2023
CITY COUNCIL/SUCCESSOR AGENCY AGENDA
CITY COUNCIL CHAMBERS, 150 CITY PARK WAY
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION* UPDATED May 4, 2022
City Council Members will be participating from the Council Chamber. Members of the public are invited to attend and participate at: Council Chambers, 150 City Park Way, Brentwood CA As a courtesy and technology permitting, members of the public may continue to provide live remote oral public comment via the City’s Zoom Platform. However, the City cannot guarantee that the public’s access to teleconferencing technology will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Members of the public desiring to provide comments as a part of the meeting are encouraged to either submit written comments by 3:00 p.m. prior to the meeting or to attend the meeting in person.
HOW PARTICIPATE
The public is invited to participate in the City Council meeting using any of the following methods:
1. IN PERSON:
a. Members of the public can provide in-person comments in the Council Chambers.
Members of the public are encouraged, but not required, to fill out a speaker card. The Council Chambers will have seating available for members of the public to attend in person up to full seating capacity.
2. REMOTE:
a. Zoom: www.brentwoodca.gov/vcc or Zoom Webinar ID: 760 1397 0037 b. Zoom Phone Numbers. Dial Toll Free: (833) 548-0276 or (833) 548-0282 or (877) 853- 5247.
c. During the meeting, each period for public comment will be announced, and participants may use the “Raise Hand” feature on Zoom to request to speak. If calling in via Zoom use *9 to raise and lower your hand. The meeting host will call on you, by name, and enable your microphone when it is your turn to speak. In order to ensure the orderly administration of the meeting using this method, providing your name is encouraged, but is not required. (If you need instructions on how to use this feature, please contact the City Clerk by noon of the meeting date at [email protected] or 925.516.5182.)
3. E-MAIL
a. Public comments can also be submitted via e-mail to [email protected]. Any public comments received up until 3:00 p.m. of the meeting date will be:
1. distributed to the Council via email before the meeting,
2. posted online for public inspection at
https://www.brentwoodca.gov/councilmeetingonline, and
3. later summarized in the meeting minutes.
b. As e-mails containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your e-mail.
4. TO WATCH OR LISTEN ONLY:
a. The public may view the meeting via one-way video feed by selecting the video option at the City Council Agendas’ link on the City webpage at www.brentwoodca.gov or via the City’s YouTube Channel: https://www.youtube.com/c/cityofbrentwoodca MAY 9, 2023
CITY COUNCIL/SUCCESSOR AGENCY AGENDA
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Pursuant to Section 54956 of the California Government code a special meeting of the CITY COUNCIL is hereby called for MAY 9, 2023 AT 5:30 PM
CALL TO ORDER & ROLL CALL
PLEDGE OF ALLEGIANCE
Public comment on the subject of the special meeting only will occur after the workshop presentation.
1. A Workshop on the Draft 2023/24 - 2027/28 Capital Improvement Program. (Kerry Breen/Bruce Mulder/Casey Wichert/Sonia Agostini/Jigar Shah)
ADJOURNMENT
7:00 PM – CITY COUNCIL/SUCCESSOR AGENCY MEETING
CALL TO ORDER & ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
As the public and City Council have resumed meeting in the City Council Chambers, we invite the public to attend in person when feasible. As a courtesy and technology permitting, the City will continue to offer a virtual participation option, as well. The public is permitted to speak on items that are listed under Presentations; Informational Reports from Council Members, Committee, Liaisons, and Staff; on the Consent Calendar; Requests for Future Agenda Items, new items; or items not on the agenda; Closed Session. Public comments for scheduled agenda items should wait until that time. To accommodate those speaking in-person and via Zoom, we will call upon those in-person first, and then to Zoom. If necessary, we will repeat that process.
In Person: Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
Zoom: Please use the Raise Your Hand feature in Zoom during this item to speak under Public Comments.
Persons are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council. Speakers desiring answers to questions should direct them to the Council and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
MAY 9, 2023
CITY COUNCIL/SUCCESSOR AGENCY AGENDA
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A. PRESENTATIONS
A.1. A Proclamation recognizing Fred Ginsler and his service to the Brentwood community.
A.2 A Presentation from Contra Costa Fire District regarding fire and emergency medical services in the City of Brentwood.
B. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES,
LIAISONS AND STAFF
This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
C. CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
C.1. A Proclamation proclaiming May 14, 2023 to Saturday, May 20, 2023, as Police Week.
C.2. A Proclamation proclaiming May 21, 2023 to May 27, 2023, as Public Works Week.
C.3. A Proclamation proclaiming May 15, 2023 to May 21, 2023, as Bike to Work Week.
C.4. CONTINUED FROM APRIL 25, 2023: A Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sound Wall Project, CIP Project No. 337-37263, with B and D Excavation and Construction, as the lowest responsible and responsive bidder, in the amount of $378,600, plus funding authorization for a 15% contingency of $56,790, for a total funding authorization not to exceed amount of $435,390. (Casey Wichert/Renee Payette/Brant Wilson)
C.5. A Resolution (1) accepting the 2022 Military Equipment Annual Report; (2) determining that the Brentwood Police Department’s use of Military Equipment in 2022 complied with the Department’s funding, acquisition and use policy (BPD Policy 707 (Policy 707)) and applicable State Laws; (3) renewing Ordinance No. 1037, thereby determining that Policy 7087 shall be continued without change; and (4) approving the BPD’s purchase of .223,
5.56, .308 caliber ammunition and flashbang diversionary devices to preserve life and enhance the safety of citizens and officers. (Tim Herbert) (Tim Herbert) C.6. Second reading of an ordinance to amend the Brentwood Municipal Code by adding Chapter 5.74 (Lost, Stolen, or Abandoned Shopping Carts), requiring private management of shopping carts and retrieval of carts from public and private spaces; and an ordinance amending the Brentwood Municipal Code to add chapter 8.38 (Commercial Property Maintenance), specifying maintenance requirements and standards for nonresidential buildings. (Alexis Morris/Roberta Portillo-Bienemann) C.7. A Resolution Approving and Adopting the Council/Administrative Policy 00-11 Employee Communication with City Council (Sukari Beshears)
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CITY COUNCIL/SUCCESSOR AGENCY AGENDA
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C.8. Consideration of actions, including the setting of a hearing on June 13, 2023 at 7:00 p.m. or as soon thereafter as the matter may be held, pertaining to the City’s Landscape and Lighting Assessment Districts, Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2023/24 (Bruce Mulder/Aaron Wanden) C.9. Resolution accepting park and landscaping improvements on Parcel ‘D3’ (Alta Park) of the Vineyards at Marsh Creek development (Subdivision 8796) for maintenance by the City and requesting the City Clerk to file the Resolution with the Recorder of Contra Costa County. (Bruce Mulder/Janice Ellis/Aaron Wanden)
C.10. A Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Pavement Management Program 2023 (Concrete), CIP Project No. 336-31702, with Mercoza, as the lowest responsible and responsive bidder, in the amount of $549,360.50, plus funding authorization for a 15% contingency of $82,404.08, for a total funding authorization not to exceed amount of $631,764.58. (Casey Wichert/Renee Payette/Brant Wilson) C.11. A Resolution approving the purchase of one Ford Ranger Supercab from Bill Brandt Ford in Brentwood, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $31,520. (Casey Wichert/Scott Dempsey)
C.12. A Resolution of the City Council of the City of Brentwood adopting Council/Administrative Policy No. 10-25, Environmentally Preferable Purchasing Policy (Kerry Breen/Michelle Morey)
C.13. Resolution approving and authorizing the City Manager or designee to execute an Agreement for Geotechnical/Construction Materials Testing Services, and necessary documents, including Amendments and the use of contingency amounts, with BSK Associates in the amount of $160,623.25, plus funding authorization for a 10% contingency in the amount of $16,062.33, for a total funding authorization not-to-exceed amount of $176,685.58 for the Sand Creek Road Extension, CIP Project No. 336-31700. (Casey Wichert/Renee Payette/Jigar Shah)
D. BUSINESS ITEMS
D.1. Review and discuss informational report regarding City Council proclamations, City events, permitted events, fee waivers, and staff cost estimates (Bruce Mulder/Thien Nguyen)
D.2. Future agenda item request from Vice Mayor Meyer discussion of, and possible direction to staff, related to a Community Day of Service Event. (Tim Herbert) E. REQUEST FOR FUTURE AGENDA ITEMS
E.1. NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting.
MAY 9, 2023
CITY COUNCIL/SUCCESSOR AGENCY AGENDA
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E.2. REQUESTED ITEM(S)
E.2.1. Future agenda item request from Council Member Pierson for a report out on the total cost estimate to fully implement the Adaptive & Inclusive Recreation Assessment Study and identify timing of what can be done more immediately. (Darin Gale)
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
There is a 90-day limit for the filing of a challenge in court to certain City decisions that require a hearing by law, the receipt of evidence, and the exercise of discretion. The 90-day limit begins on the date the decision is final (Code of Civil Procedure §1094.6). Moreover, if you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR
35.102-35, 104 ADA Title II}
POSTING STATEMENT
On May 4, 2023 a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov