City Council - May 09, 2023
City Council
City Council/Successor Agency
5/9/2023 5:30 PM
City Council Chambers
150 City Park Way Brentwood, CA 94513
5:30 PM - Workshop
1. A Workshop on the Draft 2023/24 - 2027/28 Capital Improvement Program. (Kerry Breen/Bruce Mulder/Casey Wichert/Sonia Agostini/Jigar Shah)
CALL TO ORDER & ROLL CALL
Roll Call
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
A.
PRESENTATIONS
B.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS AND STAFF C.
CONSENT CALENDAR
1. A Proclamation proclaiming May 14, 2023 to Saturday, May 20, 2023, as Police Week.
2. A Proclamation proclaiming May 21, 2023 to May 27, 2023, as Public Works Week.
3. A Proclamation proclaiming May 15, 2023 to May 21, 2023, as Bike to Work Week
4. A Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sound Wall Project, CIP Project No. 337-37263, with B and D Excavation and Construction, as the lowest responsible and responsive bidder, in the amount of $378,600, plus funding authorization for a 15% contingency of $56,790, for a total funding authorization not to exceed amount of $435,390.
Action Item Printout
a.
Resolution
b.
Contract
c.
CIP Budget Sheet
d.
2021 State Route 4 Corridor Traffic Noise Analysis (Attachment from 11/16/2021 Staff Report) e.
2021 State Route 4 Corridor Traffic Noise Evaluation (Attachment from 11/16/2021 Staff Report)
5. A Resolution (1) accepting the 2022 Military Equipment Annual Report; (2) determining that the Brentwood Police Department’s use of Military Equipment in 2022 complied with the Departments’ funding, acquisition and use policy (BPD Policy 707 (Policy 707)) and applicable State Laws; (3) renewing Ordinance No. 1037, thereby determining that Policy 707 shall be continued without change; and (4) approving the BPD’s purchase of .223, 5.56, .308 caliber ammunition and flashbang diversionary devices to preserve life and enhance the safety of citizens and officers.
Action Item Printout
a.
CC Resolution Policy 707
b.
Military Annual Report Document 2022 Final
6. Second reading of an ordinance to amend the Brentwood Municipal Code by adding Chapter 5.74 (Lost, Stolen, or Abandoned Shopping Carts), requiring private management of shopping carts and retrieval of carts from public and private spaces; and an ordinance amending the Brentwood Municipal Code to add chapter 8.38 (Commercial Property Maintenance), specifying maintenance requirements and standards for non-residential buildings.
Action Item Printout
a.
Commercial Property Maintenance Ordinance
b.
Shopping Cart Ordinance
7. A Resolution Approving and Adopting the Council/Administrative Policy 00-11 Employee Communication with City Council About City Matters Discussion Item Printout
a.
Resolution - Employee Communication with City Council
b.
Council/Administrative Policy 00-11 Employee Communication with City Council
8. Consideration of actions, including the setting of a hearing on June 13, 2023 at 7:00 p.m. or as soon thereafter as the matter may be held, pertaining to the City’s Landscape and Lighting Assessment Districts, Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2023/24 Action Item Printout
a.
Resolution
b.
Consolidated Preliminary Engineer's Report for the Landscape & Lighting Assessment Districts Fiscal Year 2023/24 dated May 9, 2023 c.
Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 19-3 Fiscal Year 2023/24 dated May 9, 2029 d.
Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 21-1 Fiscal Year 2023/24 dated May 9, 2023 e.
Preliminary Engineer's Report for the Citywide Park Maintenance District No. 98-1 Fiscal Year 2023/24 dated May 9, 2023
9. A Resolution accepting park and landscaping improvements on Parcel ‘D3’ (Alta Park) of the Vineyards at Marsh Creek development (Subdivision 8796) for maintenance by the City and requesting the City Clerk to file this Resolution with the Recorder of Contra Costa County.
Action Item Printout
a.
Resolution
b.
Location Map
10. A Resolution approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Pavement Management Program 2023 (Concrete), CIP Project No. 336-31702, with Mercoza, as the lowest responsible and responsive bidder, in the amount of $549,360.50, plus funding authorization for a 15% contingency of $82,404.08, for a total funding authorization not to exceed amount of $631,764.58.
Action Item Printout
a.
Resolution
b.
Contract
c.
CIP Budget Sheet
d.
List of Work Locations
11. A Resolution approving the purchase of one Ford Ranger Supercab from Bill Brandt Ford in Brentwood, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $31,520.
Action Item Printout
a.
Resolution
b.
Quote
12. A Resolution of the City Council of the City of Brentwood adopting Council/Administrative Policy No. 10-25, Environmentally Preferable Purchasing Policy Action Item Printout
a.
Resolution - Environmentally Preferable Purchasing Policy No. 10-25 b.
Exhibit A - Council/Administrative Policy No. 10-25, Environmentally Preferable Purchasing Policy
13. A Resolution approving and authorizing the City Manager or designee to execute an Agreement for Geotechnical/Construction Materials Testing Services, and necessary documents, including Amendments and the use of contingency amounts, with BSK Associates in the amount of $160,623.25, plus funding authorization for a 10% contingency in the amount of $16,062.33, for a total funding authorization not-to-exceed amount of $176,685.58 for the Sand Creek Road Extension, CIP Project No. 336-31700.
Action Item Printout
a.
Resolution
b.
Agreement for GeotechnicalConstruction Materials Testing Services c.
CIP Budget Sheet
D.
BUSINESS ITEMS
1. Review and discuss informational report regarding City Council proclamations, City events, permitted events, fee waivers, and staff cost estimates Action Item Printout
a.
110-4 ceremonial documents 2022
b.
10-5 Budget and Fiscal Policy 2021
c.
10-12 Use of City Funds Policy 2022-101
2. Future agenda item request from Vice Mayor Meyer discussion of, and possible direction to staff, related to a Community Day of Service Event.
Action Item Printout
E.
REQUEST FOR FUTURE AGENDA ITEMS
1. NEW REQUEST(S)
2. REQUESTED ITEMS
1. Future agenda item request from Council Member Pierson for a report out on the total cost estimate to fully implement the Adaptive & Inclusive Recreation Assessment Study and identify timing of what can be done more immediately.
Action Item Printout
ADJOURNMENT
No Item Selected
This item has no attachments
1 A Workshop on the Draft 2023_24 - 2027_28 Capital Improvement Program. (Kerry Breen_Bruce Mulder_Casey Wichert_Sonia Agostini_Jigar Shah).pdf 2 A Workshop on the Draft 2023_24 - 2027_28 Capital Improvement Program. (Kerry Breen_Bruce Mulder_Casey Wichert_Sonia Agostini_Jigar Shah).pdf 1 A Proclamation proclaiming May 14 2023 to Saturday May 20 2023 as Police Week..pdf 2 A Proclamation proclaiming May 14 2023 to Saturday May 20 2023 as Police Week..pdf 1 A Proclamation proclaiming May 21 2023 to May 27 2023 as Public Works Week..pdf 2 A Proclamation proclaiming May 21 2023 to May 27 2023 as Public Works Week..pdf 1 A Proclamation proclaiming May 15 2023 to May 21 2023 as Bike to Work Week.pdf 2 A Proclamation proclaiming May 15 2023 to May 21 2023 as Bike to Work Week.pdf 1 Printout.pdf
2 Contract.pdf
3 CIP Budget Sheet.pdf
4 2021 State Route 4 Corridor Traffic Noise Analysis (Attachment from 11_16_2021 Staff Report).pdf 5 2021 State Route 4 Corridor Traffic Noise Evaluation (Attachment from 11_16_2021 Staff Report).pdf 6 Printout.pdf
7 Contract.pdf
8 CIP Budget Sheet.pdf
9 2021 State Route 4 Corridor Traffic Noise Analysis (Attachment from 11_16_2021 Staff Report).pdf 10 2021 State Route 4 Corridor Traffic Noise Evaluation (Attachment from 11_16_2021 Staff Report).pdf 1 Printout.pdf
2 Military Annual Report Document 2022 Final.pdf
3 Printout.pdf
4 Military Annual Report Document 2022 Final.pdf
1 Printout.pdf
2 Printout.pdf
1 Printout.pdf
2 Printout.pdf
1 Printout.pdf
2 Consolidated Preliminary Engineer's Report for the Landscape & Lighting Assessment Districts Fiscal Year 2023_24 dated May 9 2023.pdf 3 Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 19-3 Fiscal Year 2023_24 dated May 9 2029.pdf 4 Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 21-1 Fiscal Year 2023_24 dated May 9 2023.pdf 5 Preliminary Engineer's Report for the Citywide Park Maintenance District No. 98-1 Fiscal Year 2023_24 dated May 9 2023.pdf 6 Printout.pdf
7 Consolidated Preliminary Engineer's Report for the Landscape & Lighting Assessment Districts Fiscal Year 2023_24 dated May 9 2023.pdf 8 Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 19-3 Fiscal Year 2023_24 dated May 9 2029.pdf 9 Preliminary Engineer's Report for the Landscape & Lighting Assessment District No. 21-1 Fiscal Year 2023_24 dated May 9 2023.pdf 10 Preliminary Engineer's Report for the Citywide Park Maintenance District No. 98-1 Fiscal Year 2023_24 dated May 9 2023.pdf 1 Printout.pdf
2 Printout.pdf
1 Printout.pdf
2 Contract.pdf
3 CIP Budget Sheet.pdf
4 List of Work Locations.pdf
5 Printout.pdf
6 Contract.pdf
7 CIP Budget Sheet.pdf
8 List of Work Locations.pdf
1 Printout.pdf
2 Quote.pdf
3 Printout.pdf
4 Quote.pdf
1 Printout.pdf
2 Printout.pdf
1 Printout.pdf
2 Agreement for GeotechnicalConstruction Materials Testing Services.pdf 3 CIP Budget Sheet.pdf
4 Printout.pdf
5 Agreement for GeotechnicalConstruction Materials Testing Services.pdf 6 CIP Budget Sheet.pdf
1 Printout.pdf
2 110-4 ceremonial documents 2022.pdf
3 10-5 Budget and Fiscal Policy 2021.pdf
4 10-12 Use of City Funds Policy 2022-101.pdf
5 Printout.pdf
6 110-4 ceremonial documents 2022.pdf
7 10-5 Budget and Fiscal Policy 2021.pdf
8 10-12 Use of City Funds Policy 2022-101.pdf
1 Printout.pdf
2 Printout.pdf
1 Printout.pdf
2 Printout.pdf