Summary of Council Actions – May 9, 2023
This is provided as a summary of actions taken by the City Council. Official motions and votes will be included in the meeting minutes. Please contact the City Clerk for additional information: [email protected] May 9, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
5:30 PM –Joint City Council/Planning Commission Workshop
1. A Workshop on the Draft 2023/24 - 2027/28 Capital Improvement Program. (Kerry Breen/Bruce Mulder/Casey Wichert/Sonia
Agostini/Jigar Shah)
Motion to accept staff’s recommendation in allocating the following funds towards the Sand Creek Sports Complex, and approve all other CIP’s as presented:
1) General Fund in the amount of $1,621,091 - the majority consisting of the net proceeds from the sale of the Technology Center with the remainder coming from the return of excess General Fund funding from closure of completed capital projects;
2) repurposed Bond Proceeds in the amount of $388,931 – the project funded by these proceeds can be funded via another source; 3) $495,000 of unallocated bond refinance savings from prior refinancing efforts and
4) Parks and Trails Development Impact Fee (“DIF”) funds in the amount of $1,704,696.
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Mendoza Meyer Oerlemans Pierson Bryant
7:00 PM –City Council Meeting
A.1. A Proclamation recognizing Fred Ginsler and his service to the Brentwood community.
A.2 A Presentation from Contra Costa Fire District regarding fire and emergency medical services in the City of Brentwood.
C.1. A Proclamation proclaiming May 14, 2023 to Saturday, May 20, 2023, as Police Week.
Y Y Y Y Y
C.2. A Proclamation proclaiming May 21, 2023 to May 27, 2023, as Public Works Week.
Y Y Y Y Y
C.3. A Proclamation proclaiming May 15, 2023 to May 21, 2023, as Bike to Work Week.
Y Y N N Y
C.4. CONTINUED FROM APRIL 25, 2023: Adopted Resolution 2023 -
50 approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sound Wall Project, CIP Project No. 337-37263, with B and D Excavation and Construction, as the lowest responsible and responsive bidder, in the amount of $378,600, plus funding authorization for a 15% contingency of $56,790, for a total funding authorization not to exceed amount of $435,390. (Casey
Wichert/Renee Payette/Brant Wilson)
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C.5.Adopted Resolution 2023-51 2023-50 (1) accepting the 2022 Military Equipment Annual Report; (2) determining that the Brentwood Police Department’s use of Military Equipment in 2022 complied with the Department’s funding, acquisition and use policy (BPD Policy 707 (Policy 707)) and applicable State Laws; (3) renewing Ordinance No. 1037, thereby determining that Policy 7087 shall be continued without change; and (4) approving the BPD’s purchase of .223, 5.56, .308 caliber ammunition and flashbang diversionary devices to preserve life and enhance the safety of citizens and officers. (Tim Herbert) (Tim Herbert)
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C.6. Second reading of an ordinance 1057 to amend the Brentwood Municipal Code by adding Chapter 5.74 (Lost, Stolen, or Abandoned Shopping Carts), requiring private management of shopping carts and retrieval of carts from public and private spaces; and ordinance 1058 amending the Brentwood Municipal Code to add chapter 8.38 (Commercial Property Maintenance), specifying maintenance requirements and standards for non-residential buildings. (Alexis Morris/Roberta Portillo-Bienemann)
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C.7.Adopted Resolution 2023-52 Approving and Adopting the Council/Administrative Policy 00-11 Employee Communication with City Council (Sukari Beshears)
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C.8.Adopted Resolution 2023-53 setting of a hearing on June 13, 2023 at 7:00 p.m. or as soon thereafter as the matter may be held, pertaining to the City’s Landscape and Lighting Assessment Districts, Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2023/24 (Bruce Mulder/Aaron Wanden)
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C.9.
Adopted Resolution 2023-54 accepting park and landscaping improvements on Parcel ‘D3’ (Alta Park) of the Vineyards at Marsh Creek development (Subdivision 8796) for maintenance by the City and requesting the City Clerk to file the Resolution with the Recorder of Contra Costa County. (Bruce Mulder/Janice Ellis/Aaron Wanden) YYNNY
C.10.Adopted Resolution 2023-55 approving the contract documents, awarding the bid and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Pavement Management Program 2023 (Concrete), CIP Project No. 336- 31702, with Mercoza, as the lowest responsible and responsive bidder, in the amount of $549,360.50, plus funding authorization for a 15% contingency of $82,404.08, for a total funding authorization not to exceed amount of $631,764.58. (Casey Wichert/Renee Payette/Brant Wilson)
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C.11.Adopted Resolution 2023-56 approving the purchase of one Ford Ranger Supercab from Bill Brandt Ford in Brentwood, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $31,520. (Casey
Wichert/Scott Dempsey)
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C.12.Adopted Resolution 2023-57 of the City Council of the City of Brentwood adopting Council/Administrative Policy No. 10-25, Environmentally Preferable Purchasing Policy (Kerry Breen/Michelle Morey)
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C.13.Adopted Resolution 2023-58 approving and authorizing the City Manager or designee to execute an Agreement for
Geotechnical/Construction Materials Testing Services, and necessary documents, including Amendments and the use of contingency amounts, with BSK Associates in the amount of $160,623.25, plus funding authorization for a 10% contingency in the amount of $16,062.33, for a total funding authorization not-to-exceed amount of $176,685.58 for the Sand Creek Road Extension, CIP Project No. 336-31700. (Casey Wichert/Renee Payette/Jigar Shah) YYNNY
D.1. Review and discuss informational report regarding City Council proclamations, City events, permitted events, fee waivers, and staff cost estimates (Bruce Mulder/Thien Nguyen)
Provided direction to staff to bring back a report related to hosting events for Juneteenth and Veterans’ Day beginning in 2024, if not earlier, with information on budget, staffing, potential partnerships with outside vendors and any additional information that may assist with the hosting of the events.
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D.2. Future agenda item request from Vice Mayor Meyer discussion of, and possible direction to staff, related to a Community Day of Service Event. (Tim Herbert)
Provided direction to staff to work on a Day of Service in April 2024 involving the Parks and Recreation Department, the Brentwood Leadership Roundtable be involved, a newsletter article be created, and there be outreach efforts.
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E.2.1.Future agenda item request from Council Member Pierson for a report out on the total cost estimate to fully implement the Adaptive & Inclusive Recreation Assessment Study and identify timing of what can be done more immediately. (Darin Gale)
Directed staff to spend time and resources to provide a list of to produce a list of the urgency of items recommended that need to be completed in connection with the Adaptive & InclusionRecreation study, with the inclusive cost and the ways to interim mitigate some of the ideas that were presented to be considered, and offer other ideas.to be brought back in August.
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Adjournment: Adjourned at 10:47 PM
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