Summary of Council Actions – June 27, 2023
This is provided as a summary of actions taken by the City Council. Official motions and votes will be included in the meeting minutes. Please contact the City Clerk for additional information: [email protected] Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
5:45 PM – Special City Council Meeting
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
[Gov’t. Code §54957]
Title: City Manager
2. CONFERENCE WITH LABOR NEGOTIATORS
[Gov’t. Code § 54957.6]
City Designated Representatives: Mayor Joel Bryant
Vice Mayor Susannah Meyer
Tim Davis, Esq.
Unrepresented Employee: City Manager
3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
[Gov’t. Code §54957]
Title: City Attorney
4. CONFERENCE WITH LABOR NEGOTIATORS
[Gov’t. Code § 54957.6]
City Designated Representatives: Mayor Joel Bryant
Vice Mayor Susannah Meyer
Tim Davis, Esq.
Unrepresented Employee: City Attorney
7:00 PM –City Council Meeting
REPORT ON CLOSED SESSION: There was no reportable action B.1. A Proclamation proclaiming July 2023 as Parks and Recreation Month. Y Y Y Y Y
B.2. Adopted Resolution 2023-82 approving and authorizing the City Manager to execute an Agreement with Michelle Lassle Consulting to implement the Better in Brentwood program. (Darin Gale/Abraham Salinas)
Y Y Y Y Y
Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
B.3. Adopted joint Resolution 2023-83 /2023-03SA of the City Council of the City of Brentwood and the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Brentwood Approving and Authorizing the City Manager or City Attorney and Executive Director or General Counsel, or Designees, as appropriate, to execute Agreements and Necessary Documents for Recurring Purchases with Vendors that have Anticipated Spending over $50,000 for FY 2023/24, after Approval as to Form by the City Attorney or General Counsel with Specified Vendors (Kerry Breen/Michelle Morey/Johnny Bhardwaj)
Y Y Y Y Y
B.4. Adopted Resolution 2023-84 approving the purchase of two replacement solid waste residential collection trucks from Arata Equipment Company; and authorizing the City Manager to execute any necessary documents in an amount not to exceed $766,800. (Casey Wichert/Scott Dempsey)
Y Y Y Y Y
B.5. Adopted Resolution 2023-85 Amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policies, with amendments including but not limited to those sections on the Capital Improvement Program (CIP) Executive Committee, Appropriations Limitation, Fund Balance Reserves, and Human Resource
Management, as well as making minor formatting revisions. (Kerry Breen/Clarissa Domen/Sonia Agostini)
Y Y Y Y Y
Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
C.1. Public hearing to consider an appeal filed by Carmen Briones of the Planning Commission's action to approve a tentative parcel map (MS 354-21) known as Trinity Estates to subdivide a 5.32-acre parcel into four parcels, with a 1.68-acre designated remainder parcel, located at 7770 Lone Tree Way (APN 018-060-040), and approving MS 354-
21. (Alexis Morris/Erik Nolthenius)
Motion: to adopt the resolution approving the appeal file by Carmen Briones of the Planning Commission approval of MS 354-21 Trinity Estates. Motion failed.
Motion: Adopt Resolution 2023-87 adopt the resolution denying the appeal filed by Carmen Brionis of the Planning Commission's approval of MS 354-21 Trinity Estates a tentative parcel map to subdivide a 5.32 acre parcel into 4 parcels with a 1.68 acre designated remainder parcel and uphold approval of the map with the condition. of the utility easement having gravel
Y
N
Y
N
N
Y
N
Y
N
Y
C.2. Call for review of the Planning Commission's decision to approve a Conditional Use Permit (CUP 23-004) to offer beer and wine sales under a Type-41 ABC license for on-site consumption ancillary to the existing Toro Viejo Taqueria restaurant located at 8610 Brentwood Boulevard, Suite F (APN 013-182-033). (Alexis Morris/Miguel Contreras)
Adopted Resolution 2023-88 approve a Conditional Use Permit (CUP 23- 004) to offer beer and wine sales under a Type-41 ABC license for on-site consumption ancillary to the existing Toro Viejo Taqueria restaurant located at 8610 Brentwood Boulevard, Suite F (APN 013-182-033) with the change that alcohol sales and consumption are limited to the following hours. Monday through Friday 5 pm to 9 pm., Saturday through Sunday from 10 am to 9 pm.
Y Y N Y N
Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
C.3. An Interim Urgency Ordinance implementing Interim Objective Design Standards for residential housing projects in the city of Brentwood, and finding the action exempt from CEQA (Alexis Morris/Jennifer Hagen)
As detailed in the staff report Motion to adopt Interim Urgency Ordinance 1059, implementing Interim Objective Design Standards for residential housing projects in the city of Brentwood, and finding the action exempt from CEQA, with corrections to the letting order, specifying tile roofs for all single-family and multi-family developments, and required articulation on all four elevations of single-family development.
Y Y Y Y Y
Heard prior to Item C.1
D.1. Consideration of a proposal from Harvest Time for the use of Agriculture Mitigation fees for a three-year staffing and marketing program and the development of an Agricultural Innovation Center to be located at 3900 Sellers Avenue. (Darin Gale/Abraham Salinas) Adopted Resolution 2023-86 directing staff to draft Memoranda of Understanding (MOU) between the City and Harvest Time for the use of $81,400 of Agricultural Mitigation Fees for a three-year staffing and marketing program, and $2,240,000 for the planning and development of the Agricultural Innovation Center to be located at the Nail Property, and ensure that the proposal is consistent with the Ag Mitigation program. And Asks staff to include, in the MOU and any future real property purchase and sales agreement, a clause whereby the Nail Property will revert to the City should Harvest Time subsequently opt to sell it.
Y Y Y Y Y
D.2. Adopted Resolution 2023-89 amending the 2022/23 and 2023/24 Operating Budgets; amending the fund balance commitments in the General Fund and establishing the Information Systems Supervisor classification and other related actions (Kerry Breen/Christine Andrews/Sonia Agostini)
Y Y Y Y Y
Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
D.3. Review and discuss report about Special Events at City Park and in Downtown Brentwood with estimated City costs and provide direction about possible policy and procedural improvements to be considered related to Special Events at City Park and in the Downtown. (Bruce Mulder/Thien Nguyen)
Motion to direct staff to return with an overview of with the items specifically requested by Council during discussion, including, but not limited to:
Strict compliance to anyone without a permit
Improving definition of revocation of a permit
Ability to deny a past permittee if, if they've had a permit revoked Consideri application timelines based upon number of attendees For example 300 attendees/1000 attendees/etc.
Ensuring a waste management plan is submitted to meet state requirements (AB 939)
Ensuring that a command post is designated on all plans. Require crowd control plan and a cleanup plan for each event An explicit security plan.
Offer incentives for use of locations other than City Park. Look at existing code that allows for the director to work with the Parks and Rec Commission to establish rules for events
Consider blackout dates for any new events that have not currently submitted an application.
Consider working with existing permittees related to competing with businesses that might be located on the streets if they are located directly adjacent to an existing business.
Properly notify businesses regarding when events are approved and when they will occur so that they can better prepare. Consider reduction of the number of farmers markets.
Work with the school district to ensure no conflicts with homecoming and school sponsored dances.
Proper notification of street closures to property owners and businesses
Grounds recovery plan and how often events can be held and still maintain the grass at City Park.
Y Y Y Y Y
Motion to Continue the remaining items to a future meeting. Y Y Y Y Y Summary of Actions June 27, 2023
Legend: Y=Yes N=No A=Absent Absn=Abstain R=Recused
Mendoza Meyer Oerlemans Pierson Bryant
D.4. CONTINUED TO A FUTURE MEETING: Review and discuss report regarding City of Brentwood Joint Use of Facilities Agreements with Brentwood Union School District and Liberty Union High School District and provide possible direction related to any future amendments to the Agreements. (Bruce Mulder/Thien Nguyen) E.2.1 CONTINUED: Future agenda item request from Council Member Pierson for City Council discussion of, and possible direction to staff, related to amendments to the Proclamations list to recognize military service. (Tim Ogden/Margaret Wimberly)
E.2.2. CONTINUED: Future agenda item request from Council Member Pierson for City Council discussion of, and possible direction to staff, related to the preparation of a cost-benefit analysis for the possible outsourcing of new non-essential budgeted positions at the Wastewater and Public Works facilities when the Council is asked to consider those positions. (Tim Ogden/Margaret Wimberly) E.2.3.CONTINUED: Future agenda item request from Council Member Pierson for City Council discussion of, and possible direction to staff, to research a funding source and budget implications for a discount program for residents for Water, Wastewater, and Solid Waste. (Tim Ogden/Margaret Wimberly)
E.2.4.CONTINUED: Future agenda item request from Council Member Pierson for City Council discussion of, and possible direction to staff, to research a funding source and any available budget implications for the reimbursement of residents who make home improvements to support water conservation (Tim Ogden/Margaret Wimberly) ADJOURNMENT: The City Council adjourned in honor of Tony Belo and Steve Todd at 1:12. Y Y Y Y Y