City Council - July 25, 2023
A.
CALL TO ORDER AND ROLL CALL
City Council Chambers 150 City Park Way, Brentwood, CA 94513 Teleconference Location Café Internet Café Vidanta Riviera Maya Carretera Federal Cancún-Playa del Carmen Km. 48, 77710 Riviera Maya, Q.R., Mexico.
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
The public is permitted to speak on items that are listed under Presentations; Informational Reports from Council Members, Committee, Liaisons, and Staff; on the Consent Calendar; Requests for Future Agenda Items, new items; or items not on the agenda. Public comments for scheduled agenda items should wait until that time. To accommodate those speaking in-person and via Zoom, we will call upon those in-person first, and then to Zoom. If necessary, we will repeat that process.
In Person:
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
City Council Chambers 150 City Park Way, Brentwood, CA 94513 Teleconference Location Café Internet Café Vidanta Riviera Maya Carretera Federal Cancún-Playa del Carmen Km. 48, 77710 Riviera Maya, Q.R., Mexico.
Zoom:
Please use the Raise Your Hand feature in Zoom during this item to speak under Public Comments.
Zoom Link
Persons are required to limit their remarks to five (5) minutes unless an extension of time is granted by the Mayor subject to approval of the City Council/Successor Agency. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
A Proclamation Recognizing August 2023, as Back to School Month.
1. Back to School Month.pdf
Title/Recommendation
Staff recommends that the City Council Proclaim August 2023, as Back to School Month.
E.2
Cooperative Agreement with East Contra Costa Regional Fee and Financing Authority for funding in the amount of $4,105,641 for the Sand Creek Road Extension.
1. ECCRFFA Cooperative Agreement for Sand Creek Road Extension - Engineering-2023-01.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Cooperative Agreement No. 27-23.pdf
5. 4. CIP Budget Sheet.pdf
Title/Recommendation
Staff recommends that the City Council adopt a Resolution approving and authorizing the City Manager or his designee to execute Cooperative Agreement No. 27-23 with the East Contra Costa Regional Fee and Financing Authority (“ECCRFFA”) for funding in the amount of $4,105,641 for the Sand Creek Road Extension, CIP Project No. 336-31700 (“Project”).
E.3
Construction contract for the Creekside Park Pickleball Courts Project
1. Contract for the Creekside Park Pickleball Courts Project-Parks Recreation-2023-13.pdf
2. Attachment 1 - Previous Action.Creekside Pickleball Courts.pdf
3. Resolution .pdf
4. CIP Sheet.pdf
5. Construction Contract.pdf
Title/Recommendation
Staff is requesting the City Council 1) approve the contract documents, award the bid, and authorize the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts for the Creekside Park Pickleball Courts Project, CIP Project No. 352-52441 to Luma Engineering Contractors Inc., as the lowest responsible and responsive bidder in the amount of $371,562.45, plus funding authorization for a 10% contingency amount of $37,156.24 for additional services for a total authorization not to exceed amount of $408,718.69, 2) amend the FY 2023/24 – 2026/27 Capital Improvement Program (CIP) and 3) amend the 2023/24 Operating Budget for the associated project funding transfers.
E.4
Accept the Trilogy Vineyards, LLC, Subdivision No. 8796 masonry wall public improvement for maintenance
1. Acceptance of 8796 Vineyards Masonry Wall - Engineering-2023-02.pdf
2. 1. Previous Action(1).pdf
3. 2. Resolution(1).pdf
4. 3. Site Map.pdf
5. 4. Acceptance Photographs.pdf
Title/Recommendation
Adopt a Resolution accepting a portion of Phase I public improvements (Masonry Wall) for maintenance; accepting the Maintenance Bond; releasing the Improvement Securities; and requesting the City Clerk to file this Resolution with the Recorder of Contra Costa County for these improvements, constructed as a part of Trilogy Vineyards, LLC, Subdivision No. 8796.
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
Appeal of the Planning Commission's decision to approve Costco
1. Costco Appeal - Community Development-2023-11.pdf
2. Attachment 1 - Appeal Response.pdf
3. Attachment 2 - Previous Actions.pdf
4. Attachment 3 - WCHB, LLC Appeal Letter.pdf
5. Attachment 4 - Costco Response Letter.pdf
6. Attachment 5 - Draft Resolution MS 351-11.pdf
7. Attachment 6 - Draft Resolution CUP 22-001.pdf
8. Attachment 7 - Draft Resolution DR 22-002.pdf
9. Attachment 8 - Draft Resolution MSP 22-001.pdf
10. Attachment 9 - Costco Project Description.pdf
11. Attachment 10 - Costco Plans.pdf
12. Attachment 11 - Costco Master Sign Program.pdf
13. Attachment 12 - PC Agenda Report - June 20, 2023.pdf
14. Attachment 13 - PC Minutes - June 20, 2023.pdf
15. Attachment 14 - Public Comments before Planning Commission.pdf
16. Attachment 15 - Public Comments after Planning Commission.pdf
17. Attachment 16 - Environmental Analysis.pdf
18. Attachment 17 - Response to Climate Action Coalition Comments.pdf Title/Recommendation
Staff is recommending that the City Council adopt resolutions denying the appeal filed by WCHB, LLC, and affirming the Planning Commission approvals of the project for Costco, which includes two vacant parcels totaling approximately 19.04 acres located south of Lone Tree Plaza Drive and east of Heidorn Ranch Road (APNs 019-020-073 and 019-020-073), as conditioned. The project includes the following requested entitlements:
(1) Tentative Parcel Map (MS 351-22) for the reconfiguration and subdivision of two vacant parcels into a total of four smaller parcels; (2) Conditional Use Permit (CUP 22-001) application to operate the proposed fuel facility; (3) Design Review (DR 22-002) application for the development of a 154,852-square-foot Costco Warehouse with a 5,368-square-foot entrance canopy, and a gas station fueling area with an 11,500 square foot canopy over 16 fueling dispensers, which allows for 32 fueling positions. Associated parking lot, landscaping, and access and circulation improvements will also be included on the two lots; and (4) Master Sign Program (MSP 22-001) consisting of building mounted signage for the Costco warehouse and Costco fueling station.
Pursuant to CEQA Section 15183, the project is consistent with the development density established by a Community Plan, General Plan, or Zoning for which an environmental impact report (EIR) has been certified. Therefore, no further environmental analysis is required as the proposed Tentative Parcel Map and Design Review applications are consistent with the Priority Area 1 (PA-1) Specific Plan.
G.
BUSINESS ITEMS
G.1
Streaming Options for Public City Meetings and Possible City Council Direction
1. Streaming Options For Public City Meetings and Possible City Council Direction.pdf Title/Recommendation
Receive the report and provide direction, if any, to staff regarding the expansion of existing City streaming offerings for public meetings. Staff recommends the following:
Continue streaming/recording City Council meetings on the City’s website, YouTube, and Zoom.
Continue streaming/recording City Council Standing Committees, Arts Commission, Youth Commission and Parks & Recreation Commission to the City’s website and Zoom.
Add YouTube streaming for Planning Commission meetings after fully implementing the City’s new agenda management system this fall.
Do not add additional streaming platforms at this time.
G.2
Compensation for Planning, Park & Recreation, Arts, and Youth Commissioners.
1. Compensation for Planning Parks and Recreation and Arts Commissioners - City Manager-2023-15(1).pdf
2. Attachment 1 - Previous Action(1).pdf
Title/Recommendation
Provide staff direction regarding compensation for Planning, Park & Recreation, Arts, and Youth Commissioners.
G.3
Fiscal Year 2023/2024 Pay Schedule
1. Brentwood Pay Schedule July 2023 - Human Resources-2023-01(2).pdf
2. Attachment 1 - Previous Action Pay Schedule 2023(2).pdf
3. Resolution(1).pdf
4. 23-24 Pay schedule(1).pdf
Title/Recommendation
Staff recommends that Council adopt a Resolution approving the Fiscal Year 2023/2024 Pay Schedule and authorizing the City Manager or Designee, in consultation with the City Attorney, to make ministerial revisions to it.
G.4
Consideration of amendments to the 2023 Proclamations list to include recognition of select military holidays
1. Update to 2023 Proclamation List - City Manager-2023-16.pdf
2. Previous Action(3).pdf
3. 2023 Proclamations Redlined.pdf
4. 110-4 ceremonial documents.pdf
Title/Recommendation
Staff recommends that the City Council consider amendments to the 2023 Proclamations list to include recognition of select military holidays, as requested by the City Council.
H.
REQUEST FOR FUTURE AGENDA ITEMS
H.1
NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
H.2
REQUESTED ITEM(S)
Title/Recommendation
H.2.a
Request from Council Member Pierson related to the preparation of a cost-benefit analysis for the possible outsourcing of new non-essential budgeted positions at Public Works facilities when the Council is asked to consider those positions.
1. Pierson Cost benefit analysis for rate study additional staff - City Manager-2023-12.pdf
2. Previous Action(1).pdf
Title/Recommendation
That the City Council discuss the request from Council Member Pierson for City Council discussion of, and possible direction to staff, related to the preparation of a cost-benefit analysis for the possible outsourcing of new non-essential budgeted positions at the Wastewater and Public Works facilities when the Council is asked to consider those positions.
H.2.b
Request from Council Member Pierson for City Council discussion of a discount program for residential utility customers.
1. Council Member Pierson discount program for residential utility customers - City Clerk-2023-08.pdf
2. Previous Action(2).pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Pierson for City Council discussion of, and possible direction to staff, to research a funding source and budget implications for a discount program for residential utility customers.
H.2.c
Request from Council Member Pierson regarding direction to research a funding source and any available budget implications for the reimbursement of residents who make home improvements to support water conservation
1. Pierson reimbursement support water conservation - City Manager-2023-13.pdf
2. Previous Action.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Pierson for City Council discussion of, and possible direction to staff, to research a funding source and any available budget implications for the reimbursement of residents who make home improvements to support water conservation.
I.
ADJOURNMENT
J.
NOTICE AND POSTING STATEMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/meetings
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing.
NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On July 19, 2023, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
; and at the
Teleconference Location Café Internet Café Vidanta Riviera Maya Carretera Federal Cancún-Playa del Carmen Km. 48, 77710 Riviera Maya, Q.R., Mexico.
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov