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CITY COUNCIL AGENDA ITEM NO. F.3
08/08/2023
SUBJECT: Continuance of a public hearing for the consideration of ordinances enacting a permanent ban on all oil and gas
development operations in the City, and more stringent
regulatory control measures for existing oil and gas development in the City.
DEPARTMENT: Community Development
STAFF: Alexis Morris, Director of Community Development Erik Nolthenius, Planning Manager
TITLE/RECOMMENDATION
It is requested that the Council continue the public hearing on the ordinances to September 12, 2023, to allow staff and the City’s legal counsel an opportunity to analyze the effect on the proposed ordinances of the recently decided California Supreme Court decision in Chevron U.S.A. Inc. et.al. v. County of Monterey (Chevron).
FISCAL IMPACT
There is no fiscal impact associated with continuing the public hearing to a date certain.
BACKGROUND
A public hearing on two ordinances pertaining to a permanent ban on oil and gas development operations in the City and more stringent regulatory control measures for existing oil and gas development in the City was scheduled for this evening.
On August 3, 2023, the day that the August 8, 2023 City Council agenda was published, the California Supreme Court issued a decision in Chevron. As the case involves a ban on the drilling of new oil and gas wells, staff and the City’s legal counsel need time to analyze it and determine the decision’s impact on the proposed ordinances. It is therefore requested that the City Council continue the public hearing to September 12, 2023.
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It should be noted that the planned analysis may result in revisions to the noticed ordinances. Depending on the magnitude of any revisions, it may be necessary to publish new public hearing notices and return them first to the Planning Commissions for consideration before City Council action. Should that occur, a further continuance of the public hearing will likely be required.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
The City published a notice of public hearing in the Brentwood Press on July 28, 2023.
ENVIRONMENTAL DETERMINATION
There is no environmental determination needed for his continuance.
ATTACHMENT(S)
1. Previous Action
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the City Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited. On March 22, 2022, the City Council unanimously voted to direct staff to return with an interim moratorium on oil and gas drilling in the city, while continuing to research and prepare an ordinance that will target all such uses within 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits.
On April 12, 2022, the City Council unanimously voted to adopt an interim moratorium on oil and gas drilling in the city, so that staff could continue to research and prepare a long-term, forward-looking ordinance that will target 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits, if appropriate.
On May 24, 2022, the City Council unanimously voted to extend the interim moratorium on drilling, for a period of 10 months and 15 days, in accordance with Government Code section 65858(a).
On March 28, 2023, the City Council unanimously voted to extend the interim moratorium for a final period of one year, in accordance with Government Code section 65858(a).
CITY COUNCIL AGENDA ITEM NO. G.1
08/08/2023
SUBJECT: 2023-2031 (6th Cycle) Draft Housing Element Status Update DEPARTMENT: Community Development Department
STAFF: Alexis Morris, Director of Community Development Jennifer Hagen, Senior Planner
TITLE/RECOMMENDATION
Review and consider comments from the California Department of Housing and Community Development (HCD) on the City's second Draft Housing Element Update and provide direction and input on proposed revisions to be incorporated into the third Draft Housing Element Update.
FISCAL IMPACT
There is no financial impact associated with this discussion. The cost of the update is included in the adopted 2022/23 – 2026/27 Capital Improvement Program (CIP), which includes the Housing Element Update and Safety Element Update, CIP Project No. 337-37258, the majority of which has been funded by the General Fund ($585,846) and a small portion by the Association of Bay Area Government’s Regional Early Action Planning grant ($30,819).
BACKGROUND
The City formally initiated the 6th Cycle (2023-2031) Housing Element Update (HEU) in October 2021 with substantive public meetings beginning in April 2022. Since then, there have been a number of public meetings and outreach events over the last 16 months, including nine public workshops, outreach events, and hearings before the Planning Commission and City Council to review key components of the Housing Element. After initial review and public input, the first Draft Housing Element was submitted to HCD on October 17, 2022. On January 13, 2023, HCD provided its formal response letter to City staff with comments on the initial draft.
On February 14, 2023, staff presented the City Council with HCD’s comments on the first draft Housing Element Update and requested direction and input on specific goals and policies to be incorporated into a revised second Draft Housing Element Additional hearings were then held before the Planning Commission on February 28, 2023 and the City Council on March 14, 2023 to adopt the second Draft Housing
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Element and authorize resubmittal to HCD. After public input and adoption, the second Draft Housing Element was submitted to HCD on March 17, 2023. On May 16, 2023, HCD provided its formal response letter to City staff with comments on the second draft. Staff has included the second HCD letter for reference in Attachment
2. DISCUSSION
HCD’s May 16, 2023, letter includes comments categorized based on various topics and sections of the second Draft Housing Element. The majority of the comments can be described as “minor,” while three comments can be described as “major.” “Minor” comments are those that do not include major policy changes and can be addressed through additional requested analysis and minor revisions or clarifications in the Housing Element or within the programs. “Major” comments are those that will require major policy changes and substantially revised programs.
The majority of HCD’s minor comments primarily affect the analysis portions of Section 2: Community Profile and Section 3: Housing Constraints, Resources, and Fair Housing (AFFH). Many of HCD’s comments continue to request further analysis and background information, indicating that the City may need to add new programs or revise draft programs in order to address Affirmatively Furthering Fair Housing (AFFH) requirements. Examples of these programs include hosting annual educational workshops on voucher programs and source of income discrimination, additional marketing to promote equal access to government-assisted housing and to promote housing opportunities throughout the city, and creating and promoting informational materials on housing accessibility, rehabilitation, and maintenance resources.
A summary of the three major comments that were provided by HCD that will require new or modified programs that have the potential to impact future policies include the following:
MID-POINT
The General Plan mid-point policy is described in the Density Calculation section of the General Plan (page 9-1 of the Land Use Element) and further detailed in Land Use Policy LU 1-2 (page 9-5). It provides that developments cannot exceed the midpoint of the density range without additional, discretionary approval of the City Council. HCD contends that this policy can act as potential constraint to providing housing for lower-income households. HCD’s first formal comment letter stated that
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the element must include an analysis that evaluates how this requirement specifically impacts providing housing for lower-income households, and based on an analysis, the element may need to add or modify programs to mitigate or remove this constraint. Based on the initial comments, staff revised the Draft Housing Element to demonstrate that the current policy was not a constraint.
However, after reviewing the second Draft Housing Element, HCD provided a further comment (comment 13, page 4), that the second Draft Housing Element did not adequately address the comment and concern. After meeting with HCD, it was clearly stated that HCD considers our current mid-point policy a constraint because it requires additional discretion for projects that exceed the mid-point. HCD advised staff that the City’s mid-point policy must be removed in order for the Housing Element to be certified by HCD. (Staff requested clarification on this point in writing, however, HCD has yet to provide it.) Based on these comments, staff is recommending the following program:
Action XX: Mid-Point Policy
The City shall amend its mid-point policy to remove any added discretion or constraints such as requiring the exercise of transferable agricultural credits, significant added amenities, extensive off-site public improvements, or other significant improvements for projects requesting densities above the mid-point for all residential land use categories.
Objectives:
• Adopt Zoning Code/General Plan updates removing discretion or constraints for project requesting densities above the mid-point for all residential land use categories.
Timeframe: Adopt the Zoning Code/General Plan updates by January 2025 Responsible Agency: Planning Division
Funding Source: General Fund
Impacts: Based on new legislation, specifically SB 330, the City has been unable to enforce the imposition of subjective criteria such as those outlined in the current midpoint policy, including the requirement to provide a “significant” amount of amenities for projects over the mid-point but within an allowable density range. Based on the current legislation, the City’s mid-point policy cannot be objectively applied to new residential projects and, therefore, eliminating the policy would not have substantial impacts on processing of housing applications.
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08/08/2023
PARKING
HCD has also commented (comment 15, page 5) that requiring units with smaller bedroom types (e.g., studio and one-bedroom units) to provide two parking spaces is a constraint. The Housing Element must therefore include a program committing to reducing parking requirements for units with smaller bedroom types (in other words, fewer bedrooms). Based on these comments, staff is recommending the following program:
Action XX: Parking Standards for Studios and 1-Bedroom Units The City shall amend its parking standards for multi-family by requiring 1.5 parking spaces per 1-bedroom units and 1 parking space per 0-bedroom units.
The City will also continue to provide parking reductions as needed and required by law and for projects that comply with the City’s Affordable Housing Ordinance.
Objectives:
• Adopt Zoning Code updates for multi-family unit parking requirements by requiring 1.5 parking spaces per 1-bedroom units and 0.5 spaces per 0- bedroom units.
Timeframe: Adopt the Zoning Code updates by January 2025 Responsible Agency: Planning Division
Funding Source: General Fund
Impacts: As proposed, the new policy would reduce the minimum amount of required parking for small units (studio and one-bedroom units) throughout the City. However, these standards would continue to be minimum requirements and would not preclude a developer from providing additional parking if their market analysis showed a need for it. Although this does have the potential to reduce the overall number of required parking stalls for new multi-family development, staff does not believe that this will greatly influence development trends within the City. Although the State Density Bonus law as well as the City’s Municipal Code already allow for requests for reduced parking, no requests have been received or processed for multi-family development based on the market conditions and the need of Brentwood residents. In addition, the majority of the proposed units approved recently have been two- and threebedroom units which would not be impacted by these changes.
DESIGN AND SITE DEVELOPMENT REVIEW
HCD further commented (comment 17, page 5) that the Housing Element must identify and evaluate any approval findings or decision-making criteria for Design and
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Site Development Review (the City’s Design Review application), and based on a complete analysis, the Housing Element should include programs to address or remove the identified constraints. Staff reviewed the current approval findings and decision-making criteria as presently defined in the Municipal Code and determined that, as currently written, they are not all objective and include subjective design criteria that will need to be eliminated. Based on these comments, staff is recommending the following program:
Action XX: CUP and Design and Site Development Review Findings As part of the Zoning Code Update, the City shall amend approval findings for CUP and Design and Site Development Review applications to replace subjective language with objective standards.
Objectives:
Adopt Zoning Code updates removing subjectivity in application findings for CUPs and Design and Site Development Reviews.
Timeframe: Adopt the Zoning Code updates by January 2025 Responsible Agency: Planning Division
Funding Source: General Fund
Impacts: Based on new legislation, specifically SB 330, the City has been unable to enforce the imposition of subjective criteria such as some of those outlined in the current approval findings for CUP and Design and Site Development Review applications including requirements such as the creation of “well-composed” urban design, “harmoniously” related to other facilities. Addressing the current subjectivity of the CUP and Design Review approval criteria was previously brought up as part of the future Zoning Code Update and has already been included as part of the City’s future work plan.
DIRECTION AND NEXT STEPS
Staff is looking for direction on the three specified areas and recommended programs in order to finalize the City’s third Draft Housing Element Update. Clear and prompt direction will help move forward with certification by HCD.
The next key steps in the HEU process after receiving Council direction are as follows:
Staff will release the revised draft HEU incorporating Council’s direction. Based on AB 215, new state law provisions require that a draft must be published for a minimum of seven days, and those interested must be notified, before submitting to HCD. HCD has up to 60-days to provide comments for all resubmittals.
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HCD certifies adopted HEU or provides further comments.
Whether HCD certifies the adopted HEU will depend on whether it finds that the HEU substantially addresses its comments and is compliant with housing element law. If the revisions in the HEU are not adequate as determined by HCD, it will not certify, and a fourth round of revisions and HCD review will be required.
After HCD certification, the HEU will need to be readopted by the City. Since the Housing Element is part of the General Plan, the Draft Housing Element must be presented to the Planning Commission for review and recommendation prior to being brought back to the City Council for final adoption.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 4: Community Development
Provide a diversity of housing opportunities, including equitable distribution of affordable housing for all socio-economic segments of the Brentwood community. Update the City’s Housing Element including: an evaluation of the 2015 Housing Element; assessment of housing needs, resources, constraints; approval of an updated Regional Housing Needs Allocation; and adoption of housing goals, policies, and actions.
PREVIOUS ACTION
Previous Action by the City Council is included in Attachment 1.
DATE OF NOTICE
Not Applicable.
ATTACHMENT(S)
1. Previous Action
2. HCD Comment Letter dated March 14, 2023
PREVIOUS ACTIONS
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On October 12, 2021, the City Council authorized execution of an agreement with Kimley-Horn for consulting services to assist with preparation of the 2023-2031 (6th RHNA Cycle) Housing Element Update.
On April 14, 2022, staff presented an introduction to the Housing Element Update at a joint City Council/Planning Commission workshop.
On June 1, 2022, staff presented a status report on the Housing Element Update, including Regional Housing Needs Allocation (RHNA) site strategies, and implications of new State legislation on the City’s policies and programs to the City Council and Planning Commission. The City Council directed staff to return with a draft site inventory for review.
On July 21, 2022, staff presented the City Council a draft site inventory with an introduction of the analysis of existing residential zoning capacity within the city, as well as an evaluation of site inventory and affordability assumption strategies needed to address the City’s RHNA. The City Council directed staff to move forward with drafting a Housing Element Public Review Draft that reduced buffers within the draft sites inventory to 15%-20% (if feasible), added policies incentivizing ADU production, and added policies encouraging development on City-owned parcels.
On August 15, 2022, staff presented a revised site inventory, as well as a status report on the Housing Element Update, to the City Council’s Land Use and Development Committee (LUD). Staff requested that LUD provide any additional input on the Housing Element Update, including affirmation of staff’s approach to the draft sites inventory. Staff received input on the Housing Element Public Review Draft.
On August 30, 2022, staff presented an introduction to the City Council on the Public Review Draft Housing Element, including an overview of the Housing Element Update process and timeline, and instructions on how the public could provide comments and participate in the upcoming public outreach. The meeting was informational and no action or direction was requested or provided.
On September 20, 2022, staff presented the Public Review Draft Housing Element to the Planning Commission, followed by a presentation to the City Council on September 27, 2022. Presentations included an introduction to the Public Review Attachment 1
Draft Housing Element and an overview of the Housing Element Update process and timeline. At the conclusion of the City Council meeting, the City Council provided comments on the 2023-2031 (6th Cycle) Draft Housing Element, and authorized submittal of the Draft Housing Element to the State Department of Housing and Community Development (HCD).
On October 17, 2022, the City submitted its first Draft Housing Element to HCD for the initial 90-day review period.
On January 13, 2023, HCD provided a letter to City staff with comments on the initial draft.
On February 14, 2023, staff presented the initial HCD comments to the City Council, along with a preliminary draft of proposed revisions to the Housing Element policies and programs/actions requesting direction and input to be incorporated into the revised Housing Element.
On February 28, 2023, staff presented the revised Draft Housing Element (dated February 2023) to the Planning Commission, who did not recommend the City Council approve the General Plan update of the Housing Element for 2023-2031 (6th Cycle).
On March 14, 2023, the City Council approved the General Plan update of the Housing Element for 2023-2031 (6th Cycle) and adopted the revised Draft Housing Element (dated March 2023)
On March 17, 2023, the City submitted its second Draft Housing Element to HCD for the 60-day review period.
On May 14, 2023, HCD provided its second letter to City staff with comments on the second draft.
Attachment 1
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
May 16, 2023
Alexis Morris, Director
Department of Community Development
City of Brentwood
City Hall, 150 City Park Way
Brentwood, CA 94513
Dear Alexis Morris:
RE: City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Thank you for submitting the City of Brentwood’s (City) housing element adopted March 14, 2023 and received for review on March 17, 2023. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review.
The adopted draft element addresses many statutory requirements described in HCD’s January 13, 2023 review; however, revisions will be necessary to substantially comply with State Housing Element Law (Article 10.6 of the Gov. Code). The enclosed Appendix describes the and other revisions needed to comply with State Housing Element Law.
For your information, pursuant to Assembly Bill 1398 (Chapter 358, Statutes of 2021), if a local government fails to adopt a compliant housing element within 120 days of the statutory deadline (January 31, 2023), then any rezoning to make prior identified sites available or accommodate the regional housing needs allocation (RHNA) shall be completed no later than one year from the statutory deadline pursuant to Government Code sections 65583, subdivision (c) and 65583.2, subdivision (c). Otherwise, the local government’s housing element will no longer comply with State Housing Element Law, and HCD may revoke its finding of substantial compliance pursuant to Government Code section 65585, subdivision (i). Please be aware, if the City fails to adopt a compliant housing element within one year from the statutory deadline, the element cannot be found in substantial compliance until these rezones are completed.
Public participation in the development, adoption and implementation of the housing element is essential to effective housing planning. Throughout the housing element process, the City should continue to engage the community, including organizations that represent lower-income and special needs households, by making information regularly available and considering and incorporating comments where appropriate. Please be Attachment 2
Alexis Morris, Director
aware, any revisions to the element must be posted on the local government’s website and to email a link to all individuals and organizations that have previously requested notices relating to the local government’s housing element at least seven days before submitting to HCD.
Chapter 654, Statutes of 2022 (AB 2339), adds specificity on how cities and counties plan for emergency shelters and ensure sufficient and suitable capacity. Future submittals of the housing element may need to address these statutory requirements.
For additional information and timing requirements, please see HCD’s memo at https://www.hcd.ca.gov/sites/default/files/docs/planning-and-community/ab2339- notice.pdf.
Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities programs; and HCD’s Permanent Local Housing Allocation consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the City will meet housing element requirements for these and other funding sources.
For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the City to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
https://www.opr.ca.gov/planning/general-plan/guidelines.html.
We are committed to assisting the City in addressing all statutory requirements of State Housing Element Law. If you have any questions or need additional technical assistance, please contact Jamillah Williams, of our staff, at [email protected].
Sincerely,
Paul McDougall
Senior Program Manager
Enclosure
Attachment 2
City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Page 1 May 16, 2023
APPENDIX
CITY OF BRENTWOOD
The following changes are necessary to bring the City’s housing element into compliance with Article 10.6 of the Government Code. Accompanying each recommended change, we cite the supporting section of the Government Code.
Housing element technical assistance information is available on HCD’s website at https://www.hcd.ca.gov/planning-and-community-development/hcd-memos. Among other resources, the housing element section contains HCD’s latest technical assistance tool, Building Blocks for Effective Housing Elements (Building Blocks), available at https://www.hcd.ca.gov/planning-and-community-development/housing-elements/buildingblocks and includes the Government Code addressing State Housing Element Law and other resources.
A. Housing Needs, Resources, and Constraints
1. Affirmatively further[ing] fair housing in accordance with Chapter 15 (commencing with Section 8899.50) of Division 1 of Title 2…shall include an assessment of fair housing in the jurisdiction. (Gov. Code, § 65583, subd. (c)(10)(A).) Patterns and Trends: While the element now includes additional discussion regarding individual data points, as found in HCD’s prior review, the analysis of patterns and trends must also analyze coincidences and overlaps with other components of the assessment of fair housing (e.g., income, race, racially concentrated areas of affluence, etc.,)
Disparities in Access to Opportunities: The element was not revised to address this finding. Please see HCD’s prior review for additional information.
Disproportionate Housing Needs – Substandard Housing Conditions: While the element now includes city-wide and general data on substandard housing conditions, this data must be analyzed for trends and patterns across census tracts, neighborhoods, or specific geographies. Additionally, as noted above, the element should analyze this data for coincidences with other fair housing issues.
Local Data, Knowledge, and Other Relevant Factors: The element was not revised to address this finding. Please see HCD’s prior review for additional information Sites Inventory and Affirmatively Furthering Fair Housing (AFFH): While the element was revised to include additional analysis regarding the location of sites relative to integration and segregation, the analysis must still evaluate sites relative to access to opportunities and racially concentrated areas of affluence (RCAA). Please see HCD’s prior review for additional information.
Attachment 2
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City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Page 2 May 16, 2023
Contributing Factors to Fair Housing Issues: Upon a complete AFFH analysis, the element must assess and prioritize contributing factors to fair housing issues and add or modify programs as appropriate.
2. Analyze any special housing needs such as elderly; persons with disabilities, including a developmental disability; large families; farmworkers; families with female heads of households; and families and persons in need of emergency shelter. (Gov. Code, § 65583, subd. (a)(7).)
Special Needs Households: While the element was revised to include additional information about proposed programs, as found in HCD’s prior review, it did not include an evaluation of existing resources and needs for each special needs group including seniors, farmworkers, homelessness and extremely low-income (ELI) households. The element must discuss the existing resources to meet housing needs (availability of shelter beds, number of large units, number of deed restricted units, etc.,), an assessment of any gaps in resources, and proposed policies, programs, and funding to help address those gaps.
3. An inventory of land suitable and available for residential development, including vacant sites and sites having realistic and demonstrated potential for redevelopment during the planning period to meet the locality’s housing need for a designated income level, and an analysis of the relationship of zoning and public facilities and services to these sites. (Gov. Code, § 65583, subd. (a)(3).)
Nonvacant Sites: The element must provide an analysis demonstrating the likelihood of nonvacant sites redeveloping into residential development. The element was revised to indicate the uses on each site, include a general statement that property owners have been involved and are supportive of redevelopment and provide examples of past projects with similar uses that have redeveloped into higher density residential developments. While the element included examples of past redevelopment projects, the analysis must also consider current market demand for the existing use, existing leases or contracts that would perpetuate the existing use or prevent additional residential development or other relevant information to demonstrate the potential for redevelopment. For example, the element notes that many of these sites are used for seasonal agriculture. The element could discuss how likely these uses will discontinue through evaluating market demands for these uses. The element also noted that the property owners are supportive of redevelopment. The analysis could expand on this information such as discussing the extent of owner interest including whether the property owners are interested in selling or redeveloping their properties with the densities identified in the inventory during the planning period.
Additionally, the sites inventory (Table B-8) noted several sites as vacant but also noted seasonal agricultural uses. For your information, a vacant site is defined as a site with no improvements including sites generally with no crop developments. The element should clearly indicate whether sites are truly vacant or nonvacant by evaluating whether the sites include any improvements. For example, Site 11 in the inventory is described as vacant with seasonal agricultural use; however, assessor parcel data indicates the site potentially has existing structures and an improvement value of $100,000. The element must evaluate its sites and clearly identify whether sites are vacant or nonvacant.
Attachment 2
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8
City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Page 3 May 16, 2023
HCD’s previous review found that the element did not rely upon nonvacant sites to accommodate more than 50 percent of the regional housing need allocation (RHNA) for lower-income households. However, based on the findings above regarding clearly identifying nonvacant sites and as found in HCD’s prior review, if future revisions and modifications result in the City relying on nonvacant sites to accommodate more than 50 percent then the element must demonstrate existing uses are not an impediment to additional residential development and will likely discontinue in the planning period. (Gov. Code, § 65583.2, subd. (g)(2).) Absent findings (e.g., adoption resolution) based on substantial evidence, the existing uses will be presumed to impede additional residential development and will not be utilized toward demonstrating adequate sites to accommodate the RHNA.
Realistic Capacity: The element was revised to describe three high density projects within the City of Brentwood and multiple projects from the City of Antioch as supporting information to realistic capacity assumptions. However, the City is using various pipeline projects and other development projects (Table B-7) to accommodate the RHNA, indicating that the City has several other projects that are excluded from the supporting information and does not necessarily need to utilize projects from nearby communities which may have unique features. As such, the element should provide information on typical densities on all recent and pipeline projects including a listing of residential development activity, the zone, acreage, built density, allowable density, level of affordability and presence of exceptions such as a density bonus. Further, the element should analyze and evaluate this data to support its realistic capacity calculations. The estimate of the number of units for each site must be adjusted as necessary, based on the land use controls and site improvements, typical densities of existing or approved residential developments at a similar affordability level in that jurisdiction, and on the current or planned availability and accessibility of sufficient water, sewer, and dry utilities.
The element was not revised to address HCD’s prior review regarding gross and buildable site acreage. As found in HCD’s prior review, the element stated that realistic capacity assumptions were based on the buildable acreage of the site and that buildable acreage was determined by discounting sites for environmental constraints, infrastructure, or other necessary site improvements. However, the sites inventory indicated that there were no discounts applied to sites i.e., gross, and buildable acreage are listed as the same.
Lastly, while the element was revised to state that ground floor retail is required in the PA-1 TV zone, this still does not address HCD’s prior review. The element must clearly specify whether the City has identified any sites in zones that allow for 100 percent nonresidential uses. The element must analyze the likelihood that the identified units will be developed as noted in the inventory in zones that allow 100 percent nonresidential uses. This analysis should consider the likelihood of nonresidential development, performance standards, and development trends supporting residential development.
For additional information, see the Building Blocks at https://www.hcd.ca.gov/planningand-community-development/housing-elements/building-blocks/analysis-sites-andzoning.
Attachment 2
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City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Page 4 May 16, 2023
Site Size: The element continues to utilize large sites to accommodate the lower-income RHNA. Additionally, it appears that acreage within these large sites are in specific plan areas that have yet to be parceled or subdivided according to the plan. The element should include a discussion of the specific plan including an analysis of potential future parceling. The analysis should provide additional description of the specific plans, the acreage of sub-areas, presence of any land use maps, future parcel sizes and add or modify programs to facilitate development on parcel sizes that are deemed appropriate to accommodate housing during the planning period. Programs should include a commitment to facilitating the subdivision of parcels, outreach and working with property owners and providing incentives for appropriate parceling, development and monitoring.
Infrastructure Availability: The prior version of the element indicated that the City is currently in the process of expanding the City’s wastewater treatment facility. HCD’s prior review found that the element must clarify if the expansion is a necessary step to accommodating the RHNA. The element was revised to indicate that the expansion will accommodate the RHNA (p. B-3). As found in HCD’s prior review, the element should clarify if there is sufficient infrastructure capacity to accommodate the RHNA. In addition, if the City is dependent on the expansion of water treatment facility to accommodate the RHNA, the element must include a program committing to actions and a timeline to make sufficient infrastructure available to accommodate the RHNA.
Sites Inventory Electronic Form: Please note, pursuant to Government Code section 65583.3, subdivision (b), the City must utilize standards, forms, and definitions adopted by HCD when preparing the sites inventory. Please see HCD’s housing element webpage at https://www.hcd.ca.gov/planning-and-community-development/housingelements for a copy of the form and instructions. The City can reach out to HCD at [email protected] for technical assistance. Please note, upon adoption of the housing element, the City must submit an electronic version of the sites inventory with its adopted housing element to [email protected].
4. An analysis of potential and actual governmental constraints upon the maintenance, improvement, or development of housing for all income levels, including the types of housing identified in paragraph (1) of subdivision (c), and for persons with disabilities as identified in the analysis pursuant to paragraph (7), including land use controls, building codes and their enforcement, site improvements, fees and other exactions required of developers, and local processing and permit procedures... (Gov. Code, § 65583, subd. (a)(5).)
Land-Use Controls – Zoning and Densities: The element was not revised to address this finding. Please see HCD’s prior review for additional information.
Planned Development Zones: While the element was revised to list specific development standards established through the planned development (PD) process, it still should clearly explain whether PDs are optional or required for areas intended for residential uses and whether there are established development standards prior to the approval of the PD. If the PD is mandatory in areas intended for residential uses without fixed development standards, the element should specifically evaluate these Attachment 2
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City of Brentwood’s 6th Cycle (2023-2031) Adopted Housing Element Page 5 May 16, 2023
requirements for impacts on cost, supply, feasibility, and approval certainty of housing.
Lastly, the element still must identify and analyze any minimum unit size requirements.
Parking: The element included a hypothetical example of a 6,000 square feet parcel and some applicable development standards. Further the analysis stated that since projects would still be able to reach maximum densities, the current parking requirements (e.g., two spaces per unit) is not a constraint. However, HCD’s prior review stated that the analysis must also consider impacts on cost, supply, housing choice and affordability.
The analysis does not address these factors. Additionally, HCD finds that requiring smaller bedroom types (e.g., studio and one-bedroom units) to provide two parking spaces is considered a constraint. The element must include a program committing to reducing parking requirements for smaller bedroom types.
Local Processing Procedures: The element was not revised to address this finding.
Please see HCD’s prior review for additional information Design and Site Development Review: While the element was revised to include a commitment to removing certain subjective criteria, this still does not address HCD’s prior review. As noted in the prior review, the element must clearly detail the type of uses that are subject to a design and site development review. Additionally, and as noted above, the element must identify and evaluate any approval findings or decisionmaking criteria for this requirement. The analysis should address impacts on housing cost, supply, timing, and approval certainty. Based on a complete analysis, the element should include programs to address or remove the identified constraints.
Locally Adopted Ordinances: The element was revised to indicate that the City recently updated its inclusionary policy requiring that developers must construct the required affordable units and will not be given the option of paying in-lieu fees (Program H.2a (Affordable Housing Ordinance). The element must discuss alternatives for compliance, incentives for meeting requirements and the required in-lieu fees. The element must analyze these requirements for consistency with state law and impacts on cost and feasibility.
5. An analysis of potential and actual nongovernmental constraints upon the maintenance, improvement, or development of housing for all income levels, including the availability of financing, the price of land, the cost of construction, the requests to develop housing at densities below those anticipated in the analysis required by subdivision (c) of Government Code section 65583.2, and the length of time between receiving approval for a housing development and submittal of an application for building permits for that housing development that hinder the construction of a locality’s share of the regional housing need in accordance with Government Code section 65584... (Gov. Code, § 65583, subd. (a)(6).)
The element was not revised to address this finding. Please see HCD’s prior review for additional information.
6. Analyze existing assisted housing developments that are eligible to change to non-lowincome housing uses during the next 10 years due to termination of subsidy contracts, Attachment 2
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mortgage prepayment, or expiration of use restrictions. (Gov. Code, § 65583, subd. (a)(9) through 65583(a)(9)(D).).
HCD’s prior review found that the element must identify and analyze all assisted units and asses the risk of these units converting in the next ten years. While the element was revised to include a listing of assisted units from CHPC database, the element did not include any information on assessment risk, conversion or expiration dates, and update the at-risk analysis regarding cost of preserving and replacing these units. The element must be revised to include an assessment of units at-risk of converting to market rate within the next ten years and the cost of replacing and preserving these units.
B. Housing Programs
1. Identify actions that will be taken to make sites available during the planning period with appropriate zoning and development standards and with services and facilities to accommodate that portion of the city’s or county’s share of the regional housing need for each income level that could not be accommodated on sites identified in the inventory completed pursuant to paragraph (3) of subdivision (a) without rezoning, and to comply with the requirements of Government Code section 65584.09. Sites shall be identified as needed to facilitate and encourage the development of a variety of types of housing for all income levels, including multifamily rental housing, factory-built housing, mobilehomes, housing for agricultural employees, supportive housing, single-room occupancy units, emergency shelters, and transitional housing. (Gov. Code, § 65583, subd. (c)(1).)
As noted in Finding A3, the element does not include a complete site analysis, therefore, the adequacy of sites and zoning were not established. Based on the results of a complete sites inventory and analysis, the City may need to add or revise programs to address a shortfall of sites or zoning available to encourage a variety of housing types.
In addition, Program H.1b (Accessory Dwelling Units (ADUs)) and H.1c (ADU Monitoring) commits to annual monitoring of ADU affordability and production trends and commitments to certain actions if production does not keep pace such as increased densities or fee incentives. However, given the City’s strong ADU assumptions, this program must commitment to identifying and rezoning sites if actual production and affordability if far from anticipated trends.
2. Address and, where appropriate and legally possible, remove governmental and nongovernmental constraints to the maintenance, improvement, and development of housing, including housing for all income levels and housing for persons with disabilities. The program shall remove constraints to, and provide reasonable accommodations for housing designed for, intended for occupancy by, or with supportive services for, persons with disabilities. (Gov. Code, § 65583, subd. (c)(3).) Attachment 2
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As noted in Findings A4 and A5, the element requires a complete analysis of potential governmental and nongovernmental constraints. Depending upon the results of that analysis, the City may need to revise or add programs and address and remove or mitigate any identified constraints. The element should be revised as follows:
Program H.4n (Definition of Family): While this program commits to removing potential constraints to the definition of family, it must specifically commit to removing constraints, namely the requiring all residents to be under a single written lease to be considered a family.
Program H.4o (Residential Care Facilities): While this program commits to allowing these uses in the same way as similar uses, this program should be revised with a commitment to allow these uses in the same way as other residential uses in the same zone.
3. Promote and affirmatively further fair housing opportunities and promote housing throughout the community or communities for all persons regardless of race, religion, sex, marital status, ancestry, national origin, color, familial status, or disability, and other characteristics... (Gov. Code, § 65583, subd. (c)(5).)
As noted in Finding A1, the element requires a complete AFFH analysis. Depending upon the results of that analysis, the City may need to revise or add programs.
Additionally, while the element was revised to include some metrics and geographic targeting, this generally does not address HCD’s prior review. First, many of the actions are generally not significant and meaningful to address the City’s fair housing issues, create equitable communities and address the four required program areas (e.g., increasing housing choices and affordability in higher opportunity or higher income areas, promoting housing mobility, place-based strategies for revitalization and conservation and addressing displacement risks). Second, several programs are scheduled to begin implementation halfway through the planning period. To achieve beneficial impact, programs must be implemented earlier in the planning period. Third, the element included geographic targeting based on specific census tracts. However, the assessment of fair housing did not call out specific census tracts but rather discussed geographic quadrants and neighborhoods Therefore, it is unclear how these census tracts relate to the analysis and fair housing issues.
C. Public Participation
Local governments shall make a diligent effort to achieve public participation of all economic segments of the community in the development of the Housing Element, and the element shall describe this effort. (Gov. Code, § 65583, subd.(c)(9).) HCD’s prior review found that the City employed limited outreach methods to engage various economic segments of the community during the preparation of the element. While the element was revised to indicate that the city provided language translation and advertised public workshops to special needs organizations, the City has still not demonstrated diligent outreach efforts to the community. As such, HCD’s prior review found Attachment 2
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that moving forward, the City should employ a variety of methods to involve all economic segments of the community. Through the adoption process, the City had another opportunity to meaningfully engage with the community. However, the element noted that the City posted the revised element online for seven days and emailed organizations on the listserv. HCD will be considering the extent the City has outreached, engaged and considered comments in future submittals.
Additionally, the housing element noted that the City summarized and addressed public comments in Appendix C. However, Appendix C includes a list of all public comments and meeting materials. As found in HCD’s prior review, the element must summarize public comments and discuss how comments were considered and incorporated where applicable.
To address this, the element could summarize key themes from public comments and feedback and include corresponding programs, actions, strategies or information on how the City addressed various themes.
Attachment 2
CITY COUNCIL AGENDA ITEM NO. G.2
08/08/2023
SUBJECT: Report regarding City of Brentwood Joint Use of Facilities Agreements with Brentwood Union School District and Liberty Union High School District
DEPARTMENT: Parks and Recreation
STAFF: Bruce Mulder, Director of Parks and Recreation
Thien Nguyen, Recreation Manager
TITLE/RECOMMENDATION
Review and discuss report regarding City of Brentwood Joint Use of Facilities Agreements with Brentwood Union School District (BUSD) and Liberty Union High School District (LUHSD) and provide possible direction related to any future amendments to the Agreements.
FISCAL IMPACT
There is no fiscal impact associated yet with this report.
The General Fund is the source for payments made under the current agreements including the BUSD Annual Facilities Major Maintenance (referenced in Attachment 2 Joint Use Agreement – Brentwood Union School District, Exhibit E-4A). In addition, staffing costs (aquatics staff at Heritage Pool and staffing for City programs), and costs to execute the Liberty Adult Education (“LAE”) program at City facilities, are also funded by the General Fund.
If amendments to any of these agreements result in cost increases, the General Fund would be the source of any additional funding. With the General Fund projecting breakeven results from ongoing operations over the FY 2022/23 – 2023/24 two-year budget period, increased costs may result in deficit spending.
BACKGROUND
The City of Brentwood (“City”) has a long history of working with the local school districts under separate joint use of facility agreements. This includes Brentwood Union School District (“BUSD”), Liberty Union High School District (“LUHSD”), and an
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agreement with Liberty Union High School District’s Liberty Adult Education (“LAE”) (collectively “District(s)”). These agreements outline facilities from each party for joint use, dates and times for use, priority for facility use by each party, and overall terms and conditions of the use.
This report is separated out by each facility use agreement and contains data to offer some context into current use of facilities between the parties. The majority of the data provided is from the 2021-2022 fiscal year, as current fiscal year data is incomplete and prior data is inconsistent due to the COVID pandemic.
Brentwood Union School District (see Attachment 2)
The City and BUSD have a long history of joint use facilities agreements that originally started with separate agreements for individual schools, but is now one global agreement with BUSD and combines all facilities agreed upon for joint use referenced in “Exhibit A,” into the agreement. The agreement outlines days and times for the City to have “priority use” of BUSD facilities as the facilities are still used after school hours by a number of school/district programs (such as after school programs, school sports programs, and Expanded Learning Opportunities Programs). It is also important to note that as is common with schools and school districts, construction and maintenance of facilities are typically scheduled during non-school days making them unavailable during these annual maintenance and renovation times (especially scheduled during seasonal school breaks).
The times facilities are available for City use include:
Regular School Days: 5:45 PM - 10:30 PM
School Holidays/Non-School Days: 7:00 AM – 10:30 PM
Saturdays/Sundays: 7:00 AM – 10:30 PM
The table below shows the number of hours the City used school facilities during the 2021-2022 fiscal year with the majority of hours used for programs such as Tiny Tots Basketball and the Jr. Warriors Basketball program. In the past, the City has used other facilities including theatres, fields, and multipurpose rooms for various City programs. The City also has used facilities at other sites listed in the agreement including Garin Elementary and Adams Middle School.
LOCATION HOURS
Edna Hill Middle School Gym 279
Bristow Middle School Gym 386
Total 665
During the same period of 2021-2022, BUSD used 6 hours of City Facilities. This limited use could be attributed to a number of reasons including, but not limited to:
The City no longer provides use of Mobile Bleachers (50+ hours annually in past)
BUSD ran a Seamless Summer Community Lunch Program in 2019 (50+ hours annually in the past)
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FY 2021-2022 did not see typical use of City Parks and the City Pool for field trips or end of year celebrations (attributed to impacts from COVID) Unique to the BUSD agreement is history with the City as outlined in “Exhibit E-4” of the agreement in regards to shared fees for maintenance. This section of the agreement outlines shared costs of capital repairs and replacement to the middle school gymnasiums, with the City responsible for one-third (1/3rd) of the financial costs for these facilities.
Liberty Union High School District (see Attachment 3)
Similar to the BUSD Joint Use of Facilities Agreement, the City has a separate agreement for joint facilities use with LUHSD. The agreement includes use of facilities at Heritage High School and Liberty High School. Unique to the LUHSD agreement is the ability for the City to use the pools at Heritage and Liberty High School, and also the use of the tennis courts at Heritage High School (a full list of joint facilities is listed in “Exhibit A” of the agreement).
Most facilities listed in the agreement are available for use by the City, but due to school use, have fluctuating days and times for availability (full schedule of availability is detailed in “Exhibit E-1” of the agreement). Also unique to this agreement is the use of Heritage High Pool by local swim teams whose use is scheduled and staffed with City staff. Below is a table showing the hours of use of the aquatic facilities by the City during fiscal year 2021-2022.
LOCATION HOURS
Heritage Pool 397
Liberty Union Pool 84
Total 481
Local swim and aquatic organizations that use the LUHSD pools include the Brentwood Dolphin Swim Club, River Otters Swim Team, Brentwood Seawolves, and Lamorinda-Brentwood Water Polo.
It is also important to note, that City staff is working with LUHSD and is offering tennis programs in Spring/Summer 2023 at the Heritage High Tennis Courts. Similar to the BUSD agreement, City priority use of facilities is subsequent to school use (i.e., after classes, summer school, school sports and programs, etc.). Facility maintenance and renovations are typically scheduled during seasonal school breaks which further limits facility availability for City use.
Another section of the LUHSD Joint Use of Facilities Agreement is the use of City facilities by LUHSD. Below is a chart showing location and hours used from 2021- 2022 fiscal year with many hours at the park used by the Liberty High School Rugby team and many hours at the Brentwood Community Center used by the Liberty Dance Team. Other uses include miscellaneous hours for team banquet events, testing, and various meeting and events at City facilities.
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LOCATION HOURS
Balfour Guthrie Park 158
Brentwood Community Center 114
Oak Meadow Park (Soccer) 50
City Park/Special Events/Streets 10
Total 332
Liberty Adult Education (see Attachment 4)
Separate from the Facility Joint Use Agreement with LUHSD is an agreement between the City and LUHSD, Liberty Adult Education. This agreement is relevant to this topic as the City has partnered with LAE for specialized services for adult programming that is hosted at City facilities. This agreement is annually reviewed and renewed with specialized instructors from LAE using City facilities for programs such as Stress Management, Ballroom Dancing, and Adult 50+ Exercise Classes. The use of these City facilities is separate from the hours of the joint use facility agreement with LUHSD. The LAE facility use hours are treated as contract services, with the City collecting fees from participants and offering facilities in exchange with the LAE to offer these programs to the community and not categorized as an exchange of “joint use.”
Direct Financial Contributions to School Districts
In the past, the City has contributed directly to design and/or construction of facilities, different from shared maintenance costs currently agreed upon with BUSD facilities. The following lists the City’s history of contributions to the following facilities:
BUSD:
Bristow Middle School Gymnasium $513,156 (1993)
Edna Hill Middle School Gymnasium $1,000,000 (2002)
Adams Middle School Gymnasium $1,500,000 (2009)
LUHSD:
Liberty High School Gymnasium $650,000 (2003)
Heritage High School Ball Fields $95,000 (2005)
Heritage High School Pool/Gymnasium $2,500,000 (2005) Not included in these direct financial contributions are agreements involving land-use or land exchange such as the Bristow Middle School Theater.
Consideration for Discussion
The City Council may consider requesting staff to work with the school districts and return with possible amendments to the existing agreements for consideration. The joint use agreement between the City and BUSD was entered into in 2008, and renews annually on a fiscal year basis. Four amendments have been made to the
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2011 LUHSD agreement which also renews annually on a fiscal year basis.
As the City approaches amending the existing agreements, items to consider could include:
Re-evaluate list and update list of facilities to use Dates and hours for “priority use”
Ability to schedule and have programs at District facilities during maintenance periods
Include language about staffing costs, as well as rising staff costs Rising janitorial costs and utility costs
Staff capacity to expand programming
Goals for youth and teen use of facilities
The environment in which the City and District’s originally executed their current agreements is vastly different from today. Since the agreements were executed, changes to facilities available for joint use include the opening of the Liberty High School Pool (2020), new Bristow Middle School Theater (2023), and the City no longer making bleachers available (2023). Similarly, the City and Districts use of facilities have changed and can be discussed to ensure all parties have equitable opportunities to use available dates and times for the joint use of facilities. One of the challenges the City annually faces when attempting to schedule programs at District facilities during seasonal school breaks is the Districts needs for these times to do renovation and maintenance projects.
Other items that can be clarified in the agreements are how each party handles staff costs associated with the agreements for items such as lifeguard staff at the Heritage High Pool and/or City staff at sport fields. Another item that needs to be addressed consistently is how each party will handle the rising janitorial and cleaning costs of each party’s facilities and the rising utility costs. The janitorial and utility cost increases have put a strain on operating budgets and needs to be considered for each party’s annual budgets for facility use. In addition to considerations for staff costs, is the consideration for staff capacity. City staff currently has a range of programming they are responsible for at City facilities, in addition to programming at District facilities. Management of new and additional programming at District facilities will need the consideration of adding additional staffing to manage new programs.
Finally, overall consideration should be given to the fact that those who benefit from using the facilities, regardless of whether the District(s) or the City uses them, is that the majority of programmed use of these spaces are by Brentwood youth and teens.
This should be kept in mind as additional amendments to the existing joint use facility agreements are considered. If a facility is currently unavailable due to use (i.e., Brentwood Community Center/Brentwood Family Aquatic Complex or BUSD/LUHSD facility), it is likely being rented out by a youth or teen organization from the community (such as youth sport teams).
CITY COUNCIL AGENDA ITEM NO. G.2
08/08/2023
CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
ENVIRONMENTAL DETERMINATION
Not applicable.
ATTACHMENT(S)
1. Attachment 1: Previous City Council Actions
2. Attachment 2: Joint Use of Facilities Agreement – Brentwood Union School District
3. Attachment 3: Joint Use of Facilities Agreement and Amendments – Liberty Union High School District
4. Attachment 4: Agreement for Instructor Service – Liberty Adult Education
Exhibit A: Previous Action
On June 22, 1993, City Council adopted Resolution 93-136, approving the Joint Use Agreement between the City of Brentwood and Brentwood Union School District related to the Bristow Middle School Multi-Use Building.
On July 22, 1997, City Council adopted Resolution 97-164 approving the Joint Use Agreement between the City of Brentwood and Brentwood Union School District related to Edna Hill Middle School Gymnasium.
On September 14, 1999, City Council adopted Resolution 99-201 amending the 1999-2004 Capital Improvement Program to include the construction of Trails and Gymnasium Facilities within the City of Brentwood.
On September 18, 2001, City Council approved a revised agreement between the City of Brentwood and Brentwood Union School District related to Joint Use Facilities.
On January 8, 2002, City Council approved Resolution 2433 approving a Joint Use Agreement between the City of Brentwood and Brentwood Union School District for Garin Elementary School Multi-Purpose Room facility.
On August 27, 2002, the City Council approved $208,800 in funding for design of the 50-meter pool/gymnasium joint-use project at Heritage High School and approved funding of $2,500,000 for developing joint use of the gymnasium and pool at Heritage High School with the Liberty Union High School District.
On November 26, 2002, City Council approved a Joint Use Agreement between the City of Brentwood and Liberty Union High School District.
On May 25, 2004, City Council adopted three resolutions of support for joint use facilities between the City of Brentwood and Brentwood Union School District for Pioneer Elementary School (Resolution No. 2004-117), Grant Street (Pionner) Elementary School (Resolution No. 2004-116), and American Avenue (Adams) Middle School (Resolution No. 2004-115).
On June 22, 2004, City Council adopted Resolution 2004-155, approving the joint use theater facility between the City of Brentwood and the Brentwood Union School District at Edna Hill Middle School.
On May 10, 2005, City Council approved Resolution 2005-99 for addendums to the joint use facilities agreements as approved on May 25, 2004.
On February 14, 2006, City Council adopted Resolution 2006-27 approving Amendment No. 1 to the Joint Use Agreement between Liberty Union High School District and City of Brentwood for those facilities subject to the agreement and to authorize the development of rules and regulations for the subject facilities.
On February 12, 2008, City Council adopted Resolution 2008-30 approving a revised Agreement between City of Brentwood and Liberty Union High School
District related to Joint Use of Facilities and authorized the City Manager or her designee to execute the agreement.
On July 22, 2008, City Council adopted Resolution 2008-193 approving a revised Agreement between City of Brentwood and Brentwood Union School District related to Joint Use of Facilities and authorizing the City Manager or her designee to execute the agreement and authorize the Director of Finance and Information Systems to facilitate internal loans for the payment of $1,500,000 for reimbursing a portion of the acquisition and construction costs of J. Douglas Adams Middle School Gymnasium.
On May 10, 2011, the City Council adopted Resolution 2011-51 approving a revised Agreement between City of Brentwood and Liberty Union High School District related to Joint Use of Facilities and authorized the City Manager or her designee to execute the Agreement
On September 25, 2012, the City Council adopted Resolution 2012-143 approving and authorizing the City Manager or his designee to execute Amendment No. 1 to the Agreement between City of Brentwood and Brentwood Union School District related to Joint Use of Facilities.
City Attorney Approved Version 040821
AMENDMENT NO. 1 TO
AGREEMENT FOR INSTRUCTOR SERVICES
[Liberty Adult Education]
This Amendment No. 1 is entered into and effective as of the ____ day of ___________________, 2022, amending the agreement dated July 11, 2022 (the “Agreement”) by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Liberty Union High School District (“Instructor” or “Liberty Adult Education") (collectively, the “Parties”).
RECITALS
A. The City has a need for additional services by credentialed and non-credentialed instructors that are specifically trained and experienced in teaching a variety of senior programs and classes, both in person and virtually; and
B. The Parties desire to increase the Agreement amount by $15,000.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. The total amount of compensation to be paid to Instructor under the Agreement is hereby increased by $15,000 for a total not to exceed Agreement amount of $65,000 for FY 2022/23.
2. Except as amended herein, all provisions of the Agreement will remain in full force and effect.
3. All requisite insurance policies to be maintained by Instructor pursuant to the Agreement will include coverage for this Amendment.
4. The individuals executing this Amendment and the instruments referenced in it on behalf of Instructor each represent and warrant that they have the legal power, right and actual authority to bind Instructor to the terms and conditions of this Amendment.
DocuSign Envelope ID: 68A343AC-9B92-46CC-90FE-BBC375B4D700 21st
November
City Attorney Approved Version 040821
5. Signatures.
5.1 Counterparts. This Amendment may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
5.2 Digital/Electronic Signatures. Using a City-approved method, this Amendment may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Amendment will be construed as the Parties’ consent to do business electronically.
INSTRUCTOR:
By:
Eric Volta, Superintendent
CITY:
By:
Tim Y. Ogden, City Manager
APPROVED AS TO FORM:
By:
Damien Brower, City Attorney
DocuSign Envelope ID: 68A343AC-9B92-46CC-90FE-BBC375B4D700
AGREEMENT FOR INSTRUCTOR SERVICES
(Liberty Adult Education)
THIS AGREEMENT is made and entered into as of the _____ day of __________________, 2022, by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Liberty Union High School District, ("Instructor” or “Liberty Adult Education") (each a “Party” and collectively, the “Parties”).
RECITALS
City requires the services of Adult Education credentialed and non-credentialed instructors that are specifically trained and experienced in teaching a variety of senior programs and classes, both in person and virtually, which are outside of services offered by City. Instructor has the necessary experience in providing these instructional services, has submitted a proposal to City and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. Scope of Work. City retains Instructor, as an independent contractor, to perform, and Instructor agrees to render, those services (the “Services”) that are defined in Exhibit “A,” attached and incorporated by this reference in accordance with the terms and conditions set forth in this Agreement.
2. Term. Unless earlier terminated, this Agreement will be effective from July 1, 2022 through June 30, 2023.
3. Compensation. Payment will be made, upon submission of a payment request and required documents, pursuant to Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. Pursuant to Exhibit “B” Acknowledgement of Customer Service Standards, attached and incorporated by this reference, Instructor understands that any time a customer requests a refund or credit, that amount will be reduced from the final payment for Services.
Payment for work under this Agreement shall not exceed $50,000.
4. Status of Instructor. Instructor will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Instructor’s independent calling, and not as an employee of City.
Instructor and/or the persons used by Instructor to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Instructor or its employees or subcontractors. Instructor agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Instructor or any agent, employee, or contractor of Instructor for work done under this Agreement. At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Instructor.
5. Indemnification. Instructor will hold harmless, defend and indemnify City and its officers, agents, volunteers and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Instructor, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extend caused by the active negligence, sole negligence, or willful misconduct of City.
6. Insurance. Instructor will obtain and maintain, at its cost and expense, for the duration of the Agreement and any and all amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Instructor or Instructor’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII." DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D 11th July
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx
6.1 Coverages and Limits. Instructor will maintain the types of coverages and minimum limits indicated below, unless the Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Instructor's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Instructor pursuant to this Agreement are adequate to protect Instructor. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation. Instructor will obtain occurrence coverage. If Instructor believes that any required insurance coverage is inadequate, Instructor will obtain such additional insurance coverage, as Instructor deems adequate, at Instructor 's sole expense.
6.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage.
6.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
6.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Instructor has no employees other than self, and provides a No Employees Declaration Form provided by the City.
6.2 Endorsements. For Commercial General Liability Insurance, Instructor will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds.
Prior to City's execution of this Agreement, Instructor will furnish, to the satisfaction of the City, certificates of insurance and endorsements.
6.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.
6.4 Failure to Maintain Coverage. If Instructor fails to maintain any of these insurance coverages, then City will have the option to declare Instructor in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages.
Instructor is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Instructor or deduct the amount paid from any sums due Instructor under this Agreement.
6.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
6.6 Primary Coverage. For any claims related to the Services and this Agreement, the Instructor’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Instructor’s insurance and not contributory with it.
6.7 Reduction in Coverage/Material Changes. Instructor will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.
7. Compliance With Laws. Instructor will comply with all applicable local, state and federal laws and regulations, including but not limited to, those prohibiting discrimination and harassment (“Laws”) and will obtain and maintain a City of Brentwood Business License for the term of this Agreement.
8. Mandatory Reporting. Instructor agrees that only those who have been trained in mandatory reporting as required by Penal Code §§ 11164 et. seq. (Child Abuse and Neglect Reporting Act) (“Mandated Reporters”) will perform the Services. Upon City’s request, Instructor will produce statement of mandated reporter forms DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx that are completed and signed by all Mandated Reporters providing the Services. Statement of mandated reporter forms are available from the City and/or the State.
9. TB Requirements. If the Services include contact with minors, Instructor shall produce a certificate, issued by a licensed physician or other authorized agency, showing that within the last two years the Instructor has been examined and has been found to be free of communicable tuberculosis (TB).
Thereafter, Instructors who are skin test negative shall be required to undergo the foregoing examination at least once each four years for so long as the Instructor remains skin test negative. Once Instructor has a documented positive skin test which has been followed by an X-ray, the foregoing examination is no longer required and a referral shall be made within 30 days of the examination to the local health officer to determine the need for follow-up care.
10. Fingerprint Requirements. If the Services include direct contact with any minor, Instructor must be fingerprinted prior to the start of any instructional services and City is authorized to screen Instructor for criminal background by requesting from the Department of Justice records of all convictions and any arrests pending adjudication involving certain offenses specified in Section 5164 of the Public Resources Code, as that section may be amended from time to time. Section 5164 prohibits City from engaging Instructor in a position having supervisory or disciplinary authority over any minor, if the Instructor has been convicted of certain criminal offenses.
11. Instructor Affidavit. If the Services require background checks, medical examinations and insurance, and the Instructor provides a completed Exhibit “C” Instructor Affidavit (attached and incorporated by this reference), including a complete and accurate list of Instructor’s employees who may come in contact with the City participants during the course and scope of the Agreement, then submission of such Affidavit will satisfy requirements 9 and 10 of this Agreement. The list of Instructor’s employees must be submitted to City prior to the start of Services.
12. Other Instructors. The City reserves the right to employ other instructors in connection with the Services.
13. Pandemic Health Laws. Instructor’s duty to comply with Laws includes compliance by Instructor, and any of its subcontractors, and anyone directly or indirectly employed by any of them, with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
14. Liability Waivers - Instructors. Instructor is required to sign, and obtain signatures on the COVID-19 Risk Assumption, Waiver, and Indemnity Agreement (Exhibit “D” or “Risk Assumption Waiver”) attached hereto, from each and every subcontractor or employee, and anyone directly or indirectly employed by Instructor, who performs Services under this Agreement, and return the signed Risk Assumption Waivers to the City, prior to the start of the Services.
15. Liability Waivers – Participants. Instructor is required to obtain signatures on the Liability, Medical Consent, and other Terms of Participation waiver (“Participant Waiver”) from each and every participant registered for classes under this Agreement, and return them to the City. These waivers are provided to the Instructor at the same time class rosters are distributed to Instructor.
16. Transporting Participants. Instructor or its employees, agents and/or volunteers shall not transport any participant in his/her own vehicle. Transportation is the responsibility of the program participant.
17. Equipment/Storage. Instructor may only store equipment related to their program on City property with written approval of the Recreation Supervisor. If approved, storage of equipment/supplies on City property is at Instructor’s own risk and City assumes no responsibility for the equipment/supplies. At time of termination DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx of the Agreement, Instructor has fifteen (15) calendar days to remove equipment/supplies. If equipment/supplies are not removed from City property within fifteen (15) calendar days, the City will dispose of the items.
18. Termination. City or Instructor may terminate this Agreement at any time after a discussion, and written notice to the other Party. City will pay Instructor's costs for Services completed up to the time of termination, if the Services have been completed in accordance with the Agreement.
19. Notices. Any notices relating to this Agreement shall be given in writing to the address below and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, sent to the addresses below. Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.
CITY:
Mailing Address: 150 City Park Way
Brentwood, CA 94513
Phone Number: (925) 516-5444
Fax Number: (925) 516-5447
Email: [email protected]
INSTRUCTOR:
Mailing Address: 20 Oak St.
Brentwood, CA 94513
Phone Number: (925) 634-2166
Email: [email protected]
20. Claims and Lawsuits. By signing this Agreement, Instructor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq. Instructor further acknowledges that debarment by another jurisdiction is grounds for the City of Brentwood to terminate this Agreement.
21. Venue, Jurisdiction and Governing Law. Instructor agrees and stipulates that the proper venue and jurisdiction for resolution of any disputes between the Parties arising out of this Agreement is the Superior Court, Contra Costa County, California, and the Parties waive all provisions of law providing for a change of venue in those proceedings to any other county. This Agreement will be governed by the laws of the State of California.
22. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed to be a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law. The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
23. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the Parties.
24. Assignment. Instructor may not assign this Agreement or any part of it, or any monies due or to become due under it, without the prior written consent of City.
25. Amendments. This Agreement may be amended by mutual consent of City and Instructor. Any amendment will be in writing, signed by both Parties.
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx
26. Signatures.
26.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
26.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
27. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Instructor each represent and warrant that they have the legal power, right and actual authority to bind Instructor to the terms and conditions of this Agreement.
INSTRUCTOR:
By:
Eric Volta, Superintendent
CITY:
By:
Tim Y. Ogden, City Manager
APPROVED AS TO FORM:
By:
Damien Brower, City Attorney
If required by City, proper notarial acknowledgment of execution by Instructor must be attached.
If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
If an LLC:
• The Agreement must be signed by a Managing Member or the LLC must attach a resolution empowering the signatory to bind the LLC.
If a partnership:
• The Agreement must be signed by the Managing Partner or the Partner authorized to execute agreements of this type. Additional documentation, such as the partnership agreement, confirming this signature authority may be required.
If a sole proprietorship:
• The Agreement must be signed by the owner.
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx EXHIBIT “A”
SCOPE OF SERVICES/FEE SCHEDULE
LIST OF CLASSES AND FEE PER CLASS
Class Fee Class Minimums
Adults Ages 50+ Exercise Classes $60 60 Students
Adults Ages 50+ Yoga Classes (7 weeks) $55 10 Students
Adults Ages 50+ Yoga Classes (9 weeks) $65 10 Students
Adults Ages 50+ Art Classes (3 hr classes) $80 12 Students Adults Ages 50+ Meditation $65 10 Students
Ballroom Dance Class (8 weeks) $125 per person 10 Students $230 per couple
Ballroom Dance Class (6 weeks) $95 per person 10 Students $175 per couple
Stress Management Class (4 weeks) $55 8 Students
Stress Management Class (8 weeks) $65 8 Students
Miscellaneous Classes $8 per session 10 Students
For in-person classes, Instructor agrees to collect hard copy, signed Participant Waivers for ALL program participants on the first date of the programs. Registered participants are not to participate in the program until the Participant Waiver has been signed and submitted to Instructor. While classes are taught virtually, the Instructor will be responsible for obtaining acknowledgment of the City’s waiver from each participant. Instructor is required to submit all signed Participant Waivers for ALL program participants by the 5th business day after the second meeting of the class/program to the City. Instructor agrees to submit a minimum of two classes per Activities Guide session.
FEE SCHEDULE
The City of Brentwood will pay Liberty Union High School District the fee per participant listed above and the City will retain a $5.00 fee per participant for the above classes.
City will issue payment to Instructor within 30 working days after services have concluded. Prior to City processing payment, Instructor must submit course attendance sheets, and completed evaluation forms, if applicable, to the Parks and Recreation Department within 5 working days of the Services concluding.
Fees shall remain as indicated for the term of this Agreement unless revised by the City Council due to changes in the Consumer Price Index (CPI) – Urban Wage Earners and Clerical Workers, San Francisco-Oakland-San Jose, California. City shall notify Instructor, in writing, of any fee revisions and Instructor shall have 10 days from delivery of the notification to notify the City of Instructor’s intent to terminate the Agreement pursuant to Section 17. Failure to notify City of Instructor’s intent to terminate the Agreement within the ten day period shall constitute Instructor’s consent to the fee revisions.
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx EXHIBIT “B”
ACKNOWLEDGEMENT OF CUSTOMER SERVICE STANDARDS
In meeting the mission of the Parks and Recreation Department, following is the customer service refund policy:
Our department strives to provide you with high quality programs. Some situations that occur are beyond our control. Withdrawals/refunds could cause the class/activity/program to drop below the minimum required attendance, which could cause the class/activity/program to be cancelled. City reserves the right to cancel a program and issue refunds under extenuating circumstances. Should you be dissatisfied, contact us and staff will work with you to the best of our ability.
• Refunds will be considered upon request to the Park & Recreation Department. • Refund requests will not be considered after first day of class per Liberty Adult Education Refund Policy.
• Refunds are processed within 30 days.
• Refund policies may vary for Adult Leagues, Aquatics, Senior Trips and Facility Permits.
As an Instructor for the City of Brentwood Parks and Recreation Department, I understand that any time a refund or credit is issued to a customer, that amount will be reduced from the final payment for services.
I, the undersigned Instructor, understand and agree to the Parks and Recreation Department Customer Service Standards outlined above.
Eric Volta, Superintendent Date
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D 7/7/2022
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx EXHIBIT “C”
INSTRUCTOR AFFIDAVIT
BACKGROUND CHECKS, MEDICAL EXAMINATIONS AND INSURANCE
The undersigned does hereby certify that:
1. I am an agent of Liberty Adult Education, (“Instructor”): I am familiar with the facts herein certified and am authorized and qualified to execute this certificate on behalf of Instructor.
2. Instructor certifies that it has complied with fingerprinting and criminal background investigation requirements of the California Public Resources Code Section 5164 with respect to all instructors, and any employees of the Instructor, who may have contact with City participants in the course of providing services pursuant to this Agreement for Instructor Services.
3. According to records of the California Department of Justice, neither the Instructors nor any employees of the Instructor have been convicted of any offense prohibited by Section 5164.
4. Instructor has a contract with the Department of Justice for subsequent arrest notification services.
Instructor will advise the City of subsequent criminal history information for all instructors and employees of Instructor.
5. All instructors and employees of Instructor have reported a negative tuberculosis test within the past two years and that these tests are kept on file by Instructor and shall be provided to City upon request.
Subsequent testing will occur at least once every four years as long as the test result remains skin test negative pursuant to California Public Resources Code Section 5163.
6. Instructor maintains all of the insurance and indemnifications required by the Agreement.
7. Instructor understands that its Agreement for the Services with the City is contingent on Instructor meeting the requirements listed in this Affidavit.
8. A complete and accurate list of Instructor’s employees who may come in contact with City participants during the course and scope of the Agreement must be submitted to City prior to the start of Services”.
By executing this document, I certify that I have read the Affidavit in its entirety, understand all of its terms. I understand that even if faxed, copied or sent electronically, my signature on this application shall have the same force and effect as the original signature.
Signed: Date:
Title: Eric Volta, Superintendent
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D 7/7/2022
K:\Agreements\Agreement for Instructor Services Template – 07.15.21.docx Exhibit “D”
COVID-19 Risk Assumption, Waiver, and Indemnity Agreement Liberty Adult Education, (“Instructor”) and City of Brentwood (“City”) under this Agreement hereby agree as follows:
1. Instructor warrants and represents that Instructor has reviewed all applicable governmental policies relating to the COVID-19 pandemic and has concluded that the Services are permitted under any and all applicable government-issued mandates, orders, executive orders, recommendations, stay-at-home orders, quarantines, or prohibitions against non-essential activities.
2. Instructor expressly assumes any and all risk relating to any illness, injury, infection, economic injury, or death arising from or relating to the Services, except where caused by the active negligence or willful misconduct of the City.
3. Instructor waives and releases the City from any and all claims, causes of action, allegations, or assertions that may arise relating to infection of any person by COVID-19 that occurs, or is alleged to occur, during the Services.
4. Instructor agrees to defend, indemnify, and hold City harmless from any and all claims, causes of action, allegations, or assertions made against City or City’s employees arising from or relating to actual or alleged infection occurring during the Services.
5. Instructor must follow Centers for Disease Control (CDC) guidelines and local county and city public health recommendations regarding social distancing, facial coverings and limited number of program participants to help prevent and slow the spread of COVID-19 in the workplace and the community.
____________________________________ _________________________ Eric Volta, Superintendent Date
DocuSign Envelope ID: C3739FF1-8681-4A5E-88FB-193FEF5BFF3D 7/7/2022
CITY COUNCIL AGENDA ITEM NO. H.2.a
08/08/2023
SUBJECT: Request from Council Member Pierson related to a Resolution supporting the exoneration of the Port Chicago 50.
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss the request from Council Member Pierson for City Council discussion of, and possible direction to staff to prepare a Resolution supporting the exoneration of the Port Chicago 50.
FISCAL IMPACT
There is no fiscal impact associated with this item.
BACKGROUND
Pursuant to Council Policy 110-1 Rule 4.4 (b)(2), this item has been placed on the agenda so that Council may discuss it and provide further direction to staff. Pursuant to Section 4.4, Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. H.2.a
08/08/2023
ATTACHMENT(S)
1. Previous Action
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 25, 2023, Council Member Pierson requested a future agenda item related to a Resolution supporting the exoneration of the Port Chicago 50.
CITY COUNCIL AGENDA ITEM NO. H.2.b
08/08/2023
SUBJECT: Request From Council Member Mendoza for staff to present on the Police Department costs assessed for community events, and the Economic Development Grants program procedures.
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss the request from Council Member Mendoza for City Council discussion of, and possible direction to staff to prepare a presentation on the Police Department costs assessed for community events, and the Economic Development Grants program procedures.
FISCAL IMPACT
There is no fiscal impact associated with this item.
BACKGROUND
Pursuant to Council Policy 110-1 Rule 4.4 (b)(2), this item has been placed on the agenda so that Council may discuss it and provide further direction to staff. Pursuant to Section 4.4, Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. H.2.b
08/08/2023
ENVIRONMENTAL DETERMINATION
Not Applicable.
ATTACHMENT(S)
1. Previous Action
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 25, 2023, Council Member Mendoza requested a future agenda item a presentation on the Police Department costs assessed for community events, and the Economic Development Grants program procedures.
CITY COUNCIL AGENDA ITEM NO. H.2.c
08/08/2023
SUBJECT: Request from Council Member Mendoza for amendments to the Brentwood Municipal Code to prohibit back yard rentals and regulate parties in residential zones
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss the request from Council Member Mendoza for City Council discussion of, and possible direction to staff regarding amendments to the Brentwood Municipal Code to prohibit back yard rentals and regulate parties in residential zones.
FISCAL IMPACT
There is no fiscal impact associated with this item.
BACKGROUND
Pursuant to Council Policy 110-1 Rule 4.4 (b)(2), this item has been placed on the agenda so that Council may discuss it and provide further direction to staff. Pursuant to Section 4.4, Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. H.2.c
08/08/2023
ENVIRONMENTAL DETERMINATION
Not Applicable.
ATTACHMENT(S)
1. Previous Action
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On July 25, 2023, Council Member Mendoza requested a future agenda item related to amendments to the Municipal Code to prohibit short term rentals of backyards.
CITY COUNCIL AGENDA ITEM NO. H.2.d
08/08/2023
SUBJECT: Request from Vice Mayor Meyer for a summary of significant housing legislation adopted in 2022 and 2023 and pending and its impact on the City of Brentwood.
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss the request from Vice Mayor Meyer for City Council discussion of, and possible direction to staff to prepare a summary of significant housing legislation adopted in 2022 and 2023, and pending and its impact on the City of Brentwood.
FISCAL IMPACT
There is no fiscal impact related to the discussion of this item. Depending on direction provided by the City Council there may be staff time implications relating to this item which may impact currently assigned work schedules.
BACKGROUND
Pursuant to Council Policy 110-1 Rule 4.4 (b)(2), this item has been placed on the agenda so that Council may discuss it and provide further direction to staff. Pursuant to Section 4.4, Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
The 2021 and 2022 summaries of significant housing legislation is currently on the City’s webpage at the following link: General Land Use and Legislation Information.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 4: Community Development.
3. More effectively engage and educate the community
CITY COUNCIL AGENDA ITEM NO. H.2.d
08/08/2023
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ATTACHMENT(S)
1. Previous Action
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the City Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited. On March 22, 2022, the City Council unanimously voted to direct staff to return with an interim moratorium on oil and gas drilling in the city, while continuing to research and prepare an ordinance that will target all such uses within 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits.
On April 12, 2022, the City Council unanimously voted to adopt an interim moratorium on oil and gas drilling in the city, so that staff could continue to research and prepare a long-term, forward-looking ordinance that will target 3,200 feet of sensitive receptor areas, and permanently ban oil and gas drilling within city limits, if appropriate.
On May 24, 2022, the City Council unanimously voted to extend the interim moratorium on drilling, for a period of 10 months and 15 days, in accordance with Government Code section 65858(a).
On March 28, 2023, the City Council unanimously voted to extend the interim moratorium for a final period of one year, in accordance with Government Code section 65858(a).