CITY OF BRENTWOOD
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
GASB 101 – Compensated Absences (Continued)
Recognition And Measurement
This Statement requires that liabilities for compensated absences be recognized for (1) leave that has not been used and (2) leave that has been used but not yet paid in cash or settled through noncash means. A liability should be recognized for leave that has not been used if (a) the leave is attributable to services already rendered, (b) the leave accumulates, and (c) the leave is more likely than not to be used for time off or otherwise paid in cash or settled through noncash means. Leave is attributable to services already rendered when an employee has performed the services required to earn the leave. Leave that accumulates is carried forward from the reporting period in which it is earned to a future reporting period during which it may be used for time off or otherwise paid or settled. In estimating the leave that is more likely than not to be used or otherwise paid or settled, a government should consider relevant factors such as employment policies related to compensated absences and historical information about the use or payment of compensated absences.
However, leave that is more likely than not to be settled through conversion to defined benefit postemployment benefits should not be included in a liability for compensated absences.
This Statement requires that a liability for certain types of compensated absences—including parental leave, military leave, and jury duty leave—not be recognized until the leave commences. This Statement also requires that a liability for specific types of compensated absences not be recognized until the leave is used.
This Statement also establishes guidance for measuring a liability for leave that has not been used, generally using an employee’s pay rate as of the date of the financial statements. A liability for leave that has been used but not yet paid or settled should be measured at the amount of the cash payment or noncash settlement to be made. Certain salary-related payments that are directly and incrementally associated with payments for leave also should be included in the measurement of the liabilities.
With respect to financial statements prepared using the current financial resources measurement focus, this Statement requires that expenditures be recognized for the amount that normally would be liquidated with expendable available financial resources.
Notes To Financial Statements
This Statement amends the existing requirement to disclose the gross increases and decreases in a liability for compensated absences to allow governments to disclose only the net change in the liability (as long as they identify it as a net change). In addition, governments are no longer required to disclose which governmental funds typically have been used to liquidate the liability for compensated absences.
How the Changes in this Statement Will Improve Financial Reporting The unified recognition and measurement model in this Statement will result in a liability for compensated absences that more appropriately reflects when a government incurs an obligation. In addition, the model can be applied consistently to any type of compensated absence and will eliminate potential comparability issues between governments that offer different types of leave.
The model also will result in a more robust estimate of the amount of compensated absences that a government will pay or settle, which will enhance the relevance and reliability of information about the liability for compensated absences.
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CITY OF BRENTWOOD
REQUIRED COMMUNICATIONS
FOR THE YEAR ENDED
JUNE 30, 2023
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CITY OF BRENTWOOD
REQUIRED COMMUNICATIONS
For the Year Ended June 30, 2023
Table of Contents
Page
Required Communications ........................................................................................................................... 1 Significant Audit Matters ......................................................................................................................... 1 Qualitative Aspects of Accounting Practices ............................................................................. 1 Difficulties Encountered in Performing the Audit ..................................................................... 2 Corrected and Uncorrected Misstatements .................................................................................. 2 Disagreements with Management ................................................................................................ 2 Management Representations ........................................................................................................ 3 Management Consultations with Other Independent Accountants ............................................. 3 Other Audit Findings and Issues .................................................................................................... 3 Other Matters ........................................................................................................................................ 3
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REQUIRED COMMUNICATIONS
To the City Council of
the City of Brentwood, California
We have audited the basic financial statements of the City of Brentwood for the year ended June 30, 2023.
Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information orally during our discussion with the Mayor and Vice Mayor on May 12, 2023. Professional standards also require that we communicate to you the following information related to our audit.
Significant Audit Matters
Qualitative Aspects of Accounting Practices
Accounting Policies – Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year.
The following pronouncements also became effective, but did not have a material effect on the financial statements:
GASB 91 – Conduit Debt Obligations
GASB 94 – Public-Private and Public-Public Partnerships and Availability Payment Arrangements
GASB 96 – Subscription-Based Information Technology Arrangements GASB 99 – Omnibus 2022, paragraphs 11-25
Unusual Transactions, Controversial or Emerging Areas – We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.
Accounting Estimates – Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the City’s financial statements were:
Estimated Fair Value of Investments: As of June 30, 2023, the City held approximately $343.2 million of cash and investments as measured by fair value as disclosed in Note 3 to the Financial Statements. Fair value is essentially market pricing in effect as of June 30, 2023. These fair values are not required to be adjusted for changes in general market conditions occurring subsequent to June 30, 2023.
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Estimate of Depreciation: Management’s estimate of the depreciation is based on useful lives determined by management. These lives have been determined by management based on the expected useful life of assets as disclosed in Note 1D(v) to the financial statements. We evaluated the key factors and assumptions used to develop the depreciation estimate and determined that it is reasonable in relation to the basic financial statements taken as a whole.
Estimate of Compensated Absences: Accrued compensated absences which are comprised of accrued vacation, holiday, compensating time and sick leave is estimated using accumulated unpaid leave hours and hourly pay rates in effect at the end of the fiscal year as disclosed in Note 1D(vi) to the financial statements. We evaluated the key factors and assumptions used to develop the accrued compensated absences and determined that it is reasonable in relation to the basic financial statements taken as a whole.
Estimated Net OPEB Liability and OPEB-Related Deferred Outflows and Inflows of Resources:
Management’s estimate of the net OPEB liability and deferred outflows/inflows of resources are disclosed in Note 9 to the financial statements and is based on an actuarial study determined by a consultant, which is based on the health care benefits experience of the City. We evaluated the key factors and assumptions used to develop the estimate and determined that it is reasonable in relation to the basic financial statements taken as a whole.
Estimated Net Pension Liabilities and Pension-Related Deferred Outflows and Inflows of Resources:
Management’s estimate of the net pension liabilities and deferred outflows/inflows of resources are disclosed in Note 10 to the financial statements and are based on accounting valuations determined by the California Public Employees Retirement System, which are based on the experience of the City. We evaluated the key factors and assumptions used to develop the estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole.
Disclosures – The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management.
We did not propose any audit adjustments that, in our judgment, could have a significant effect, either individually or in the aggregate, on the City’s financial reporting process.
Professional standards require us to accumulate all known and likely uncorrected misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. We have no such misstatements to report to the City Council.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor’s report. We are pleased to report that no such disagreements arose during the course of our audit. 2
Management Representations
We have requested certain representations from management that are included in a management representation letter dated November 22, 2023.
Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the City’s financial statements or a determination of the type of auditor’s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.
Other Matters
We applied certain limited procedures to the required supplementary information that accompanies and supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the required supplementary information and do not express an opinion or provide any assurance on the required supplementary information.
We were engaged to report on the supplementary information that accompanies the financial statements, but is not required supplementary information. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.
We were not engaged to report on the Introductory and Statistical Sections included as part of the Annual Comprehensive Financial Report, but are not required supplementary information. We did not audit or perform other procedures on this other information, and we do not express an opinion or provide any assurance on them. ******
This information is intended solely for the use of City Council and management and is not intended to be, and should not be, used by anyone other than these specified parties.
Pleasant Hill, California
November 22, 2023
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California Society of Municipal
Finance Officers
Certificate of Award
Capital Budget Excellence Award
Fiscal Year 2022-2023
Presented to the
City of Brentwood
For meeting the criteria established to achieve the CSMFO Excellence Award in Budgeting.
February 10, 2023
Scott Catlett James Russell-Field, Chair 2022 CSMFO President Recognition Committee Dedicated Excellence in Municipal Financial Reporting
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Brentwood
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2022
Executive Director/CEO
California Society of Municipal
Finance Officers
Certificate of Award
Operating Budget Excellence Award
Fiscal Years 2022-2023 & 2023-2024
Presented to the
City of Brentwood
For meeting the criteria established to achieve the CSMFO Excellence Award in Budgeting.
February 10, 2023
Scott Catlett James Russell-Field, Chair 2022 CSMFO President Recognition Committee Dedicated Excellence in Municipal Financial Reporting
CITY COUNCIL AGENDA ITEM NO. G.2
12/12/2023
SUBJECT: Selection of Planning Commission candidates to be interviewed and a review of the current applicant interview process, and consider any changes, if desired.
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
That the City Council select candidates to interview for the two (2) vacant seats on the Planning Commission and review the current applicant interview process for consideration in selecting applicants for the Planning Commission.
FISCAL IMPACT
There is no fiscal impact associated with this action.
BACKGROUND
There are currently two (2) positions available on the Planning Commission due to two (2) terms that will expire on December 31, 2023. During an eight-week application period, the City advertised these positions and received nine (9) applications.
As outlined in the procedures below, all applications received are attached to this report for the members of the City Council to review and to choose candidates to invite to be interviewed. Applicants are listed in alphabetical order by last name.
Applicants with an asterisk (*) have also submitted an application for Arts Commission and/or Park and Recreation Commission membership:
Nycollette Gibson*
Madhan Guna*
Brayden Haena
Gerald Johnson
Jeremy Jones
Teresa Kennealy
CITY COUNCIL AGENDA ITEM NO. G.2
12/12/2023
Anita Roberts
Ahmad Tahiri
John M. Torres
Process
At their meeting of February 9, 2021, the City Council approved the following framework:
1. Selection of applicants to be interviewed
a. Unless an applicant has withdrawn their application, a compilation of all received applications will be provided to the City Council. b. The Mayor and City Council members will each choose up to five (5) candidates to be interviewed from among the applications submitted.
Each applicant that is selected by at least two (2) Mayor/Council members will be advanced for an interview.
c. In the alternative to Section 1.b., the Mayor and City Council may agree to interview all applicants for a particular commission.
2. Interviews
a. Regular or special meetings may be held for the interview and/or selections of applicants for each commission. Unless the number of candidates otherwise permits, there will be one meeting for each commission.
b. The purpose of each meeting is to allow City Council members to interview applicants, to provide advice to the Mayor on who could be considered for appointment, and for the City Council to consider approval of the Mayor's recommended appointees.
c. Each special meeting will be held in-person or virtually, and will be properly noticed and open to the public. Redacted applications and resumes of each applicant will be attached to the meeting agenda. d. Public comment will be received on the special meeting’s agenda item. e. For virtual meetings, at the meeting’s start, the applicants will be in a separate private “room” or “lobby” (without access to the video or audio of the public meeting), and be brought in to the public meeting in sequence. The order of sequence will be randomly selected by the City Clerk drawing names.
f. The Mayor and each Council Member will have the opportunity to ask one (1) question each of the applicants. Each Council Member will submit up to three (3) questions, in order of preference to the City Clerk no later than twenty-four (24) hours before the special meeting. In case of multiple Council Members having the same first or second preference question, a second or third preference question may be used. The City
CITY COUNCIL AGENDA ITEM NO. G.2
12/12/2023
Clerk will share the final questions with the Council Members once the meeting has begun. The same questions must be asked of all applicants.
Each applicant will be limited to three (3) minutes for each question.
Limited follow up questions may be permitted by the Mayor, based on available time.
3. Appointments
a. After all interviews are complete, the Mayor, with the assistance of the City Clerk, will poll the City Council members on their top two choices, in order from first to last. The Mayor will then state his or her top two choices, in order of first to last, indicating which applicant(s) will be appointed to a full term, or to complete an unexpired term, if applicable, and submit them to the City Council for approval.
b. Following submittal of the Mayor’s recommended applicant(s), there will be City Council discussion and then a vote on each applicant, until all open seats are filled. If an applicant receives the majority of the City Council votes (including those of the Mayor), then they are approved. If any applicant does not receive a majority vote, they are not selected, and the Mayor could either make another recommendation, or ask staff to advertise the Commission opening(s) again, seeking additional applicants.
After reviewing the process for any possible changes, the Mayor and City Council will each choose up to five (5) candidates to be interviewed and each applicant that is selected by at least two (2) Mayor/Council members will be advanced for an interview. Interviews will be held on Monday, December 18, at 7pm.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Previous Action by the City Council is included on attachment 1.
DATE OF NOTICE
Not Applicable
ENVIRONMENTAL DETERMINATION
CITY COUNCIL AGENDA ITEM NO. G.2
12/12/2023
Not Applicable
ATTACHMENT(S)
1. Previous Actions
2. Applications / Resumes
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
At the City Council meeting of January 26, 2021, Council Member Mendoza requested an agenda item to review the process for the selection of members to be appointed to the Arts, Park and Recreation, and Planning Commissions.
At their meeting of February 9, 2021, the City Council approved a selection, interview, and appointment process for Planning Commission applicants.
Brayden Haena Brentwood, CA 94513
EXPERIENCE
NFHS Leadership Course 2020
Team Lead at Chick-fil-A in Pittsburgh, CA
EDUCATION
Heritage High School, Brentwood
July 2018 - June 2022
Graduated from Heritage High School in June of 2022.
Played Varsity Football at Heritage High School
California Coast University, Anaheim
December 2022 - Present
Working towards Bachelors Degree in Criminal Justice
PROJECTS
Turning Point USA:
Chapter President for Turning Point USA’s Brentwood Territory.
Brentwood City Council
Former candidate for City Council in Brentwood’s 2nd District.
Next Level Flag Football
Head coach for Next Level at Heritage High School in Brentwood 2x Champions
SKILLS
Well-Spoken
Works great with a team
Customer Service Skills
Leadership
Communication Skills
AWARDS
Superior (1st) Overall in
Bristow Middle School Band
and Choir
1st Place Brentwood Pony
Baseball team
Heritage High School Honor
Roll 2020
LANGUAGES
English
Some Spanish
Professional and Community Activities
It is my desire to serve as a Planning Commissioner for the City of Brentwood. I have been a resident of Brentwood since 2001, and I’ve watched it grow and change over the years. I’m deeply rooted in the community and understand its unique dynamics. I have a genuine passion for its prosperity and would like the opportunity to contribute to its future growth and excellence.
As a Certified Management Consultant, I demonstrate expertise in strategic planning, operational excellence, and organizational discipline every day as I work with the clients of my firm, Sabacon Consulting, located in Brentwood, for 17 years.
During the unprecedented challenges of the COVID-19 pandemic, I assumed the role of President of the Brentwood Chamber of Commerce, a position typically held for one year. However, I was elected for a second term due to my exceptional leadership skills and strategic insight, and I continue to serve on its board. Under my guidance, the Chamber created the Annual East Bay Business Expo, Brentwood Power Network, weathered the lockdown, and thrived, a feat that set us apart from neighboring cities where other chambers faltered.
In addition to being the Past President of the Chamber, I serve as the current President of the Institute of Management Consultants of Northern California, a non-profit organization focused on improving the consulting profession. The mission of the Institute of Management Consultants USA is to promote excellence and ethics in management consulting through certification, education, and professional resources. This experience further honed my ability to drive strategic initiatives and foster collaboration within professional networks.
Complementing my consulting work, I have been the CFO of the Industry Council for Small Business Development (ICSBD) for five years. ICSBD is a membership organization that facilitates, collaborates, educates, and provides leadership procurement opportunities to advance and develop supplier excellence and unique training and mentorship opportunities for small business owners and associates. This hands-on experience in financial oversight has given me invaluable insights into the challenges and opportunities facing underrepresented entrepreneurs.
With a rich tapestry of experience in both professional and community spheres, I am confident that I will make a meaningful and positive impact as a Planning Commissioner for the City of Brentwood. My proven track record of leadership, strategic thinking, and commitment to community well-being sets me apart as a dedicated advocate for our city's continued success. I look forward to joining the Commission.
Thanks for your consideration,
Gerald Johnson
Anita Roberts Brentwood, CA 94513
Executive Director Profile
Accomplished executive with vast experience in financial operations, budget maintenance, and strategic planning.
Result-focused financial manager with key capabilities in federal grants management, financial analysis, financial management, accounting procedures, budget management, and strategic planning. Skilled in general ledger, financial statement preparation, reconciliation, revenue generation, auditing, financial reporting, and treasury and cash management. Adept in project management, compliance, procurement, financial management, program initiative development, time management, collaboration, and coordination. An exceptional leader supervises, guides, and trains individuals and teams. Showcase excellent written and verbal communication.
Areas of Expertise
• Consolidated Financial Reporting • Budget Management & Cost Control • Strategic Planning & Team Development • Payroll, Wage & Labor Law Compliance • Policy Writer, Loan Processing • Project Management & Grant Writing • Treasury Management & Auditing • Taxes, Depreciation, & Liability Management
Professional Experience-Consultant
City of Dublin
Senior Accountant, May to August 2020
Responsible for the cooperative's month-end process, year-end process, internal audits, and various special projects. Maintain applicable worksheets for annual audits. Analyzed complex financial reports & records.
City of Emeryville
Senior Accountant, October to March 2020
Oversee general accounting functions, and facilitate month-end closing procedures, including review of accruals and prepaid. Assisted the Finance Manager in budgeting and forecasting exercise; prepared month-end close and reconciliations with explanations of variances from the budget and from prior periods as requested.
University of Pacific
Senior Acquisition Policy Analyst, October 2019
Analyzed the University's current acquisition policies and procedures. Wrote the University's Human Resource compliance policy for all faculty and staff. Met with the leadership and worked with business department members to access and write the H.R. manual describing each procedure's steps and requirements.
San Joaquin Council of Government, Stockton
Senior Accountant Consultant, September 2019-October 2019 Accomplishments included performing accounting processes and financial reporting procedures to monitor expenses, encumbrances, grant funds, project budgets, and revenue management using gross sales tax revenue to address transportation funding deficiencies in San Joaquin County.
San Joaquin General Hospital, Stockton
Senior Accountant Consultant, Jan. - Jun. 2019
Performed accounting, financial reporting, and budget control for the County Hospital. Processed bi-weekly and monthly payrolls for doctors and support staff of $300K, performed pre-audit, and prepared monthly journal entries, accruals revenue reconciliations, month-end close functions, and variance analysis. Performed budget-to-actual variance analysis and reporting for county review and approval.
Anita Roberts 2
TIA and Associates, LLC, U.S. Virgin Islands
Senior Business Consultant, Sept. 2013 – July 2014
Provide Project Management oversight for the National Parks Services construction project. Responsible for project planning and team development, including delivery, cost, quality, design-bid-build, design-build, CM At-Risk, and installing a fire security system.
Developed internal reporting for Region IV logistics and restructuring costs.
TIA and Associates, LLC, Small Business Development Center (SBDC), U.S. Virgin Islands, & Washington D.C.
Director, March 2010- September 2014
As the SBDC Procurement Director, I assisted small business entrepreneurs. I built a credible high-performing sourcing team from the ground up, including staffing structure development plans, metrics, contract templates, and tools. Lead procurement strategies to collaborate and formulate strategic sourcing strategies, identify and execute continuous improvement projects and strategic initiatives across all indirect spend categories. I chaired cross-functional teams; communicated with project managers, subcontractors, and vendors to ensure client satisfaction and retention-certified contractors as set aside in Hub-Zone, Women-Owned Business, Veterans, Veteran Disabled, and 8a certifications. Directly monthly procurement lunches and training. I am certified in Project Management, PMI-PBA, and PgMP.
Philadelphia International Airport, Philadelphia, PA
Interim CFO, January 2007- August 2007
Monitored cash management and investment programs by interpreting and enforcing policies and procedures; analyzed and developed investment financial strategies and analyzed cash flow operations for internal controls and revenue maximization. Ensure compliance with adopted Board budget decisions and state laws relative to expenditure limits by maintaining budgetary control over appropriations and expenditures. Present and make recommendations on significant financial actions and policy issues to the President/CEO and advise the President/CEO and the Board of Trustees on executing financial policy and other administrative matters.
Manage the implementation of accounting, fixed assets, inventory, payroll, and other financial division software upgrades and replacements. Responsible for the Airport's financial operations, including accounting, budget, rates and charges, debt management, grant management, capital program funding, audit, procurement, contract management, risk management, and materials management.
General Motors, Detroit, MI
Senior Accountant, June 2001 – November 2001
Participated in capital planning & corporate finance. Direct and facilitate complex team-based projects across various business functions to drive process improvement and corporate business initiatives. Accountable for key accrual process for Annual and Daily returns, Extended Coverage, Warranty, and Inventory related control. I led the financial regression testing for global operational project management system enhancements, responsible for running and verifying finances in the global operating system.
Professional Experience-Direct Hire
__________________________________________________________________________________________
Tony LaRussa Animal Rescue Foundation
Senior Accounting Executive, January 2020-Present
Managed staff of two, prepared and provided monthly financial reports to the board, instituted and updated financial policy and procedures, oversaw annual audits, and processed payrolls for 103 employees.
Virgin Group, Virgin Management: Tent Partnership
Business Development Manager, 2019-2023
Develop and manage relationships with strategic referral sources from business organizations, including the Chamber of Commerce, business owners, and professionals—organizing events introducing key investors through roundtables and seminars for the Tent Partnership initiative.
Anita Roberts 3
Government of the Virgin Islands, Virgin Islands
Deputy Director & Commissioner of the Department of Human Services Jan.2015-Mar.2019 (Appointed by the Governor of the U.S. Virgin Islands and reported to the Director of Office Management and Budget) Managed all U.S. federal grant operations, including federal auditor/grantors, in meeting regulatory compliance.
Responsible for revenue, receivables, and payables, including reconciliation of financial statements and preparing financial reports for program directors and auditors. Preparation of Monthly Financial Management Reports for three Senior Housing Facilities funded by HUD-population 268. Review Tenant Ledgers and manage financial reporting to third parties. Preparation of Property Operating Budgets reviewed funds obligated for appropriations and contract authorizations. Responsible for reviewing and implementing financial controls, including payroll, daily cash flow reports, monthly balance sheets, income statements, and budget analysis and variance reporting. Mentored and trained staff on Enterprise Resource Planning-Tyler-Munis system (ERP) for payroll allocation and fund management, monthly budget to actual variance analysis, and grant management modules. Took on all ad-hoc projects and brought projects to fruition timely.
Grape Tree Bay Hotel/567 SGB LLC
Managing Member/Owner, April 2010 – December 2015
I completed significant projects totaling $35 million, including the G-Resort hotel, and was responsible for the customary six extendedstay apartment units. Conducted the evaluation and finalization of the scope of work for the trades and assessed potential contractors and vendors. I reviewed construction drawings to identify issues requiring further clarification and obtained bids from qualified subcontractors. I held weekly job meetings attended by architects, engineers, designers, and contractors to ensure any material changes within the budget and maintain the project schedule. Supervised objective-based deadlines at job sites, scheduled, established, and enforced the sequence of operational activities at construction sites.
Hovensa Oil Refinery/Pinnacle Services, St. Croix USVI
Chief Financial Officer, November 2006 - February 2010
My team and I managed all aspects of financial and accounting responsibilities. Led the financial planning processes, including capital budgeting, and established and set financial goals supporting business operations and strategic directions. Managed corporate risk, including insurance and cash management; I also managed meaningful relationships with investment and commercial bankers, insurance brokers, accounting, federal compliance, and other financial services.
Secured a $72 million credit facility and a $135 million acquisition.
Detroit Lions LLC, Detroit, MI
Senior Accountant & Interim CFO, 2002 – Oct. 2006
Responsible for US GAAP, FASB, and Sarbanes Oxley standards in all financial reporting. Drafted property schedules, completed assessments for pre-audits, and reviewed depreciation and amortization schedules on the new stadium — compared projections to reconciled reports. Managed treasury activities, including fund management, bonds, and daily cash. Maintained liability and asset records. Responsible for federal, state, and local fund reconciliations to ensure effective internal controls, including the Code of Federal Regulations (CFR) compliance for applicable federal, state, and local regulatory laws and financial and tax reporting rules.
McDonald's Restaurant/AAP Enterprise Inc., Detroit, MI
Managing Member/Owner, April 1992-April 2001
Performed all management monthly, quarterly and annual accounting and financial reporting. Managed 135 employees and performed internal payroll functions and withholdings reporting. Responsible for H.R., training, cross-training, and executing weekly inventory controls for 1.3 million stores. Performed all pre-audit year-end processes. Completed monthly budget development and daily cash management
Pepsi Cola, San Francisco, CA
Senior Accountant, Jan. 1990-Jan. 1992
Worked alongside the new CFO and helped implement, manage, and control all financial-related activities of the company. Directly responsible for month-end accounting, bi-weekly payrolls, forecasting, strategic planning, and job costing.
Anita Roberts 4
Education & Credentials
Ph.D. Education Cultural Literacy Development Walden University 2018-2020, 2022 Master of Arts in Organizational Management
University of Phoenix, Summa Cum Laude 2001
Bachelor of Arts in Criminal Justice/Economics
Northeastern University 1978
Credentials
• Lean and Six Sigma, Black Belt Certification, 2013
• Project Management, PMI-PBA, PgMP
Professional & Community Involvement
• Rotarian, Antioch Delta Chapter- present
• STS Academy Board Member-Business Development Committee - present • Commissioner, Human Services, 2016
• S.E. Regional Board Member for the Department of Transportation • Planning Commissioner – Michigan 2003-2006, Planning Commissioner-Brentwood 2020-present Awards
• Recognition, SBA Match Making Convention, 2013
• Nominee and Honoree as Woman of the Year, St. Croix and Congressional Recognition Award, 2012 Technical Proficiencies
• Microsoft Office Suite, MRI, Solomon, Timberline, Oracle-Accounting, Cost Point, Mas90, Great Plains, Advantage, Safeguard, JD Edwards, QuickBooks, People Soft, ADP Payroll, Yardi, Peachtree, Sage, Visio, Excel Advance; pivot, v-lookup, match formulas, Tyler Munis/ERP/New World, Eden, OnBase, NetSuite, MIP.
AHMAD JAWID TAHIRI Brentwood, CA |
MANAGERIAL POSITION
Private Sector Development, Contract/Grant Management |Project Management | Government Services to newly arrived Refugees in CA | Land Administration | Land Policy and Regulations | Executive Leadership and Consulting A senior administration and management professional with over 20 years of professional experience in leading the design, management implementation, monitoring, and supervision of a wide variety of large and complex emergency and development projects and activities in the fields of Small and Medium enterprise development, land reform, women inheritance land rights, legal and regulatory reform, sub-national, economic development, job creation, and capacity building. Managed a wide range of provincial and regional fieldwork and represented organizations at high level, executive meetings including meeting with senior government officials, foreign ministry leaders, and congressional members. Experience supervising over 40 staff and multiple directorates, including operations, project implementations, strategic communications, planning and evaluation, advisory services to provincial governors, and international advisory services. Fluent in English, Dari, Pashto, Farsi, Urdu, and Hindi.
Eligible to work in the United States.
Career Highlights
Project lead on a wide variety of large and complex development projects for the Office of Economic Growth and Infrastructure, United States Agency for International Development. Involved in supporting Afghan evacuees after arrival to USA/CA during evacuation of the US Military from Afghanistan, help in application process, prioritize applications, review applications, and approve emergency housing grants,
Helped establishment of Internally Displaced Population (IDPs) camps in eastern region of Afghanistan during internal conflict in the central region of Afghanistan, coordinated with the United Nations agencies, and other donors to provide them with different support, including Shelter/tents, Food, Health services, Water, etc. Specialized in the field of land and housing administration/management reform, identification of parcel of land for housing of resettled communities, women inheritance land rights, legal and regulatory reform, economic development, and capacity development.
Led the process to amend Afghanistan Land Management Law and Land Acquisition Law. Advocated for the inclusion of marriage certificate as part of legal ownership documents, ensured Occupancy Certificate regulation development, and advocated for inclusion of women in the Occupancy Certificate. Partnered with Afghanistan Infrastructure Trust Fund as platform for the United States Agency for International Development to invest, and other major investors for infrastructure development.
Areas of Expertise
Private Sector/Business Development | Land and Property management | Strategic Planning | Executive Communication | Client Relationship Management | Process Improvement | Contract Administration | Project Management | Budget & Finance Management | Team Supervision | Cross Functional Collaboration | Communication, Emergency operation | Refugees services provided by Government in California
PROFESSIONAL EXPERIENCE
Relocated and settled family in California/United States in September 2019, and in 6 months obtained housing, secured a valid CA driver’s license, and establish permanent residency and work eligibility in the United States. Performed various freelance and contract jobs while seeking relevant employment.
World Bank, Washington DC March 2020 – July 2023
Consultant
Continued to provide support to various components of the Afghanistan Land Administration Systems Project (ALASP), a $35M land development and administration project. Served as the policy development subject matter expert for the World Bank.
Organized, attended, and participated in high level meetings with the World Bank and various departments of recipient government.
Drafted recommendations to the WB management regarding implementation strategies, Priorities, mitigation of challenges, process improvement directions to streamline procedures, and management of key relationships with all involved parties.
Afghanistan Independent Land Authority (ARAZI) | Government of Islamic Republic of Afghanistan 2016 – 2019 Deputy Director
Led the design of a new 5 year, $35M Afghanistan Land Administration System Project (ALASP) and completed successful negotiation with the World Bank and the Ministry of Finance. Contributed to the revision of National Land Policy that ensured gender equity and equality is a leading factor in land allocation and land rights.
Led amendment process to Land Management Law and Land Acquisition Laws, Led the land lease efforts to attract private sector investment, AHMAD JAWID TAHIRI Brentwood, CA | Page 2/3
Deputy Director – Land Management continued…
Participated in the United Nations Strategic Development Goals (SDGs) discussions for determination of indicators, strategies, and reporting of achievements.
Chaired the Capacity Building for Results recruitment committees for positions of directors and deputy directors. Managed professional development and performance evaluations for Directors and Deputy Directors. Attended and represented the organization at high level government meetings including cabinet meetings, administrative office of the president meetings, senate and parliament committees, and other foreign ministry gatherings.
Actively participated in government policy discussions for different sectors related to private sector needs. Represented ARAZI with donors active in the areas of returnees and internal displaced populations (IDPs), private sector development, policy and regulatory areas, Incentive program indicators identification and reporting. Facilitated and oversaw implementation of Carpet Producers Township and industrial project in different regions of Afghanistan.
Led the process to amend the Land Management Law, and Land Acquisition Law. Advocated for the inclusion of marriage certificate as part of legal ownership documents and ensured Occupancy Certificate regulation development, and advocacy for inclusion of women in the Occupancy Certificate is now part of this regulation. Advocated for inclusion of women in the cadastral territorial unit as elected members, program implementation in priority provinces.
Developed the monitoring mechanism for Land Lease department of Afghanistan Independent Land Authority, and jointly with HARAKAT as supporting entity manage evaluation of Land Lease in Afghanistan by an independent third party.
Project lead on the development and activation of ARAZI website, uploaded data and information, created ARAZI Facebook account in order to share developments and achievements of Land Reform Initiatives. Designed outreach interventions to government institutions and communities both at the national and sub-national level about achievements of land sector.
USAID Mission / US Embassy, Kabul Afghanistan December 2013 – February 2016 Senior Project Management Specialist (FSN 11/11) – Economic Growth & Infrastructure Office A/AOR for Afghanistan Infrastructure Trust Fund, and COR LARA project - As A/AOR for AITF, read the entire grant and thoroughly acquainted with its purpose, terms and conditions, and the respective roles and responsibilities of the recipient, periodically review the grant to maintain familiarity with its terms and condition of this large platform. Monitored the recipient’s progress in achieving the objectives of the Program Description of the award, and to verify that recipient’s activities conform to the terms and conditions of the award,
Responsible for making written recommendations to the Agreement Officer for any changes to the project description, technical provisions, and/or any other term and condition of the award necessary, along with a justification for the proposed action.
Monitored the Financial status of the award on regular basis to ensure that the disbursement schedule for the grant is adhered to.
Developed accrued expenditures on a quarterly basis in accordance with automated directed systems (ADS), and instructions from the mission controller, obtaining and reviewing audit reports for especially administrative expenses to ensure the charges are consistent with the Grant terms. Provided updates of progress made by Afghanistan Infrastructure Trust Fund/Asian Development Bank, report of newly proposed changes by Afghan Government to priorities.
USAID Mission/US Embassy Kabul, Afghanistan May 2007 – September 2013 Project Management Specialist – Contracting Officer’s Representative (COR) /CTO – Cognizant Technical Officer Served as the COR for the $42 million Land Reform in Afghanistan (LARA) project which was active in the eastern region with major presence, and southern, northern, north eastern, and western regions of Afghanistan, where I oversaw all aspects of the project, including the monitoring of legislative developments and particularly the innovative provincial consultations on amendments to the Land Management Law, attended workshops on behalf of USAID, participated in study tour to India, and attended World Urban Forum in Nanjing China.
AHMAD JAWID TAHIRI Brentwood, CA | | Page 3/3
Afghanistan Stabilization Program (ASP), Kabul, Afghanistan September 2006 – May 2007 Deputy Program Director
For the large Afghan Stabilization Program funded by the Netherlands, Japan, and the U.K, served as Deputy Program Director. In that capacity, supervised over 40 staff and multiple departments, including operations, strategic communications, planning and evaluation, advisory services to governors, and international advisory services.
ADDITIONAL PROFESSIONAL EXPERIENCE
National Program Associate, United Nations Population Fund (UNFPA), Kabul, Afghanistan Program Supervisor (Demobilization and Reintegration of Under-Age Soldiers – Unicef Funded program), Agency for Rehabilitation and Energy Conservation of Afghanistan (AREA), Kabul, Afghanistan Program Assistant, UN-World Food Programme (WFP) Country Office, Kabul, Afghanistan Field Monitor/Food Security Monitor, UN World Food Programme (WFP), Kabul, Afghanistan Assistant to Technical Deputy Director, Directorate of Public Health, Eastern Region of Afghanistan Liaison Officer, Directorate of Repatriation and Refugees, Eastern Region of Afghanistan
EDUCATION
INSTITUTE OF HEALTH SCIENCES, Nangarhar Afghanistan
3 Years Diploma
Additional Education and Training
Post-Graduate Diploma Course, IHS Erasmus University, Rotterdam, Netherlands Management of Development Projects and Programs, Kasetsart University, Bangkok/Thailand Certified Cognizant Technical Officer (CTO) or COR - US Agency for International Development (USAID)
CERTIFICATIONS AND AWARDS
Two On the Spot Award for Outstanding Service and Special Acts, USAID Afghanistan Meritorious Honor Award | USAID - for Outstanding Performance as Cognizant Technical Officer (CTO) for major and complex projects in Afghanistan
Meritorious Honour Award | US Ambassador in Kabul
Appreciation Award | US Ambassador in Kabul
Appreciation Letter for successful management of implementation of construction of Central Warehouse for Afghanistan Reproductive Health sector | Minister of Public Health Appreciation Letter for serving and outstanding achievements as Deputy Director for Afghanistan Stabilization Program | Minister of Interior
Appreciation Letter for successful event management | UNFPA Country Representative
CITY COUNCIL AGENDA ITEM NO. G.3
12/12/2023
SUBJECT: A Resolution Appointing Katherine Wisinski as Interim City Attorney
DEPARTMENTS: Human Resources
City Attorney’s Office
CITY COUNCIL/
STAFF: Joel Bryant, Mayor
Susannah Meyer, Vice Mayor
Sukari Beshears, Director of Human Resources/Risk Manager Damien Brower, City Attorney
TITLE/RECOMMENDATION
To ensure the City has dedicated internal legal services, the proposed action adopts a Resolution appointing Katherine Wisinski as Interim City Attorney; it also authorizes a temporary five percent (5%) salary increase for her services as Interim City Attorney.
FISCAL IMPACT
The costs associated with this interim appointment have been budgeted in the adopted Fiscal Year 2023-24 Operating Budget under the City Attorney’s Office and will come from the salary savings associated with City Attorney Damien Brower’s retirement.
BACKGROUND
With Mr. Brower’s retirement effective December 30, 2023, and the extension of the recruitment for his position, it is appropriate to appoint an Interim City Attorney until the recruitment process concludes, the Council appoints a City Attorney, and employment commences.
On December 4, 2023, the City Council authorized its negotiators, Mayor Joel Bryant and Vice Mayor Susannah Meyer, to discuss with Assistant City Attorney Katherine Wisinski terms associated with her possible appointment as Interim City Attorney.
The attached resolution memorializes Ms. Wisinski’s appointment and provides her with a temporary five percent (5%) salary increase for her service as Interim City Attorney. This temporary salary increase is standard practice in these circumstances and reflects the additional duties that Ms. Wisinski will undertake as Interim City Attorney.
CITY COUNCIL AGENDA ITEM NO. G.3
12/12/2023
This staff report and resolution have been reviewed and approved by outside legal counsel that specializes in employment law.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
None
ATTACHMENT(S)
1. Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPOINTING KATHERINE WISINSKI AS INTERIM CITY ATTORNEY AND AUTHORIZING A TEMPORARY FIVE PERCENT (5%)
SALARY INCREASE FOR HER SERVICE AS INTERIM CITY
ATTORNEY
WHEREAS, with the retirement of City Attorney Damien Brower effective December 30, 2023, and the extension of the recruitment for his position, it is appropriate to appoint an Interim City Attorney until the recruitment process concludes, the Council appoints a City Attorney, and employment commences; and
WHEREAS, on December 4, 2023, the City Council authorized its negotiators, Mayor Joel Bryant and Vice Mayor Susannah Meyer, to discuss with Assistant City Attorney Katherine Wisinski terms associated with her possible appointment as Interim City Attorney; and WHEREAS, this resolution memorializes Ms. Wisinski’s appointment as Interim City Attorney and provides her with a temporary five percent (5%) salary increase for her service as Interim City Attorney; and
WHEREAS, this temporary salary increase is standard practice in these circumstances and reflects the additional duties that Ms. Wisinski will undertake as Interim City Attorney; and WHEREAS, the costs associated with this interim appointment have been budgeted in the adopted Fiscal Year 2023-24 Operating Budget under the City Attorney’s Office, and will come from the salary savings associated with Mr. Brower’s retirement.
NOW, THEREFORE, the City Council of the City of Brentwood does hereby resolve as follows:
1. Effective December 31, 2023, Katherine Wisinski is appointed as Interim City Attorney for the City of Brentwood, subject to the discretion of the City Council, and will have the powers and duties granted the City Attorney by State and Federal law, the Brentwood Municipal Code, and City policies, until such time the Council appoints a City Attorney and employment commences with the City, the City Council rescinds this appointment, or Ms. Wisinski informs the City Council that she no longer wishes to serve in this capacity.
2. Ms. Wisinski will receive a temporary five percent (5%) salary increase during her service as Interim City Attorney.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of December 2023 by the following vote:
CITY COUNCIL AGENDA ITEM NO. G.4
12/12/2023
SUBJECT: City Council Committees and Committee Assignments for 2024; and Dissolution of Committees
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
Staff recommends that the City Council 1) review the City Council committees, assignments and descriptions for 2024, and approve, by motion, the committees, appointments and descriptions of the committees; and 2) dissolve the Brentwood Neighborhood Committee and State Route 4 Committee.
FISCAL IMPACT
Age Friendly Communities Ad-Hoc Committee: Staff time could be approximately 10-15 hours per month in working with the committee and with stakeholders preparing for funding requests related to the effort. If consultant assistance is needed, costs could exceed $50,000 or more. If staff is directed to move forward with consultant assistance, staff will return to City Council for their approval of any necessary General Fund budget adjustments.
Budget Ad-Hoc Committee: Depending on the scope and meeting frequency of the potential committee, staff time could be approximately 10-15 hours per month preparing for and following up on Budget Committee discussions.
Race and Equity Ad-Hoc Committee: Staff time could be approximately 10-15 hours per month working with the committee and efforts with stakeholders preparing for related funding requests. If consultant assistance is needed, costs could exceed $50,000 or more. If staff is directed to move forward with consultant assistance, staff will return to City Council for their approval of any necessary General Fund budget adjustments.
An expenditure budget of $2,122 for the Brentwood Neighborhood Committee is currently authorized in the FY 2022/23 General Fund Operating Budget and no expenditures have occurred in this fiscal year. If the recommendation to dissolve the committee is approved, the General Fund would have ongoing savings of approximately $2,000 per fiscal year.
CITY COUNCIL AGENDA ITEM NO. G.4
12/12/2023
There is no fiscal impact for the proposed dissolution of the State Route 4 Committee.
BACKGROUND
Each year the City Council reviews the committees and committee assignments, as well as those of regional bodies, and makes appointments as necessary for the upcoming year.
The draft list of 2024 City Council assignments includes standing Council committees, ad hoc committees, appointments to other regional bodies, and citizen appointments to other agencies. Staff recommends that Council review the draft 2024 list of City Council committees, assignments – local and regional, as well as the committee descriptions below, and make revisions and appointments as needed.
The City Council forms committees to work on specific issues. Ad-hoc, or temporary, committees are used to tackle a single topic short-term goal. Standing committees are used to do ongoing work on an issue or multiple issues. Standing committees are run under the same rules as City Council, and commission meetings when it comes to the Brown Act. This means agendas are posted in advance, thereby providing meeting notice to the public, and with the public being able to attend the meetings and comment on agenda items. Consistent with prior Council direction, standing committee meetings would be held in the Council Chambers and broadcast via Zoom.
Below is a list of proposed new committees, committees recommended to be dissolved and a proposed change to the Land Use Development Committee. This list includes the scopes of work for each committee, subject to Council approval:
Proposed New Committees
Age Friendly Communities (Ad-Hoc): The proposed committee will examine goals and implementation of funding opportunities focused on improving the quality of life and safety for older adults and adults with disabilities. This AdHoc committee will automatically be dissolved on January 1, 2025. 2023/24 – 2025/26 Budget Committee (Ad-Hoc): The proposed Budget Committee will offer oversight and guidance by providing policy level direction and input on the City’s FY 2023/24 and FY 2024/25 – 2025/26 Capital and Operating Budgets and may also consider budget implications relating to 2024 debt issuance and refinancing opportunities. This Ad-Hoc committee will automatically be dissolved on January 1, 2025.
CITY COUNCIL AGENDA ITEM NO. G.4
12/12/2023
Race and Equity Committee (Ad-Hoc):
The proposed Race and Equity Committee will create and develop a racial equity plan, and an anti-racism and anti-hate crime policy. This Ad-Hoc committee will automatically be dissolved on January 1, 2025.
Proposed Committees to be Dissolved
Brentwood Neighborhood Committee
The Committee has not met since March 10, 2021. Based on multiple recruitments that failed to receive a sufficient number of applicants to fill a quorum of 11 (five applicants the first time, and one applicant the second time), staff recommends dissolving the committee.
State Route 4 Noise Committee
The Committee was created to consider strategies for mitigating noise concerns of residents from State Route 4. With the Livorno Street Sound Wall project under construction, staff recommends dissolving the State Route 4 Noise Committee, which has not met since late 2022.
Proposed Change to Land Use Development Committee
At times the regular meetings of this committee fall on a City Holiday necessitating the need to cancel the meeting. Staff recommends the following change to this committee’s description to add an additional meeting date due to holidays. This is on the only change being proposed for this committee.
Land Use Development Committee:
This committee reviews items relating to major land use, community development, economic development, and housing policy topics, as well as citywide areas of interest, including but not limited to: general plan, zoning, permit processing, strategic initiatives, ordinances, economic development projects and programs, affordable housing projects and programs, and other major matters or projects that could affect Council policy, or result in a significant expenditure of City staff or financial resources. This committee will include the Chair of the Planning Commission who will serve in an advisory, non-voting role.
The committee’s is assisted by staff primarily from the Community Development Department and Economic Development Division of the City Manager's Office. When agenda items are scheduled, this committee meets on the third Monday of each month at 5:30 p.m., should the regular meeting day fall on a City holiday, the meeting will be held on the following Monday.
CITY COUNCIL AGENDA ITEM NO. G.4
12/12/2023
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ATTACHMENT(S)
1. Previous Action
2. Draft 2024 City Council Assignments
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
New Committees:
On October 24, 2023, the City Council, by motion, authorized staff to spend time and resources to develop a Race and Equity Commission to include stakeholders and elected officials, and that the Commission be tasked with the creation of a citywide racial equity plan, and from it, create an anti-racism and anti-hate crime policy.
On October 24, 2023, the City Council, by motion, spend time and resources to prepare a staff report to create a committee for Age Friendly Communities.
On October 24, 2023, the City Council, by motion, directed staff to spend time and resources to re-introduce the Budget Committee.
Brentwood Neighborhood Committee:
On July 14, 1998, the City Council, by motion, approved the Mission Statement and 1998 Goals for the Neighborhood Advisory Committee as prepared by the Committee.
On August 10, 2004, the City Council adopted Resolution 2004-193, adopting the amended mission statement, membership requirements and the 2004 goals for the Brentwood Advisory Neighborhood Committee.
On June 27, 2006, the City Council adopted Resolution 2006-144 adopting the amended mission statement, membership requirements and the 2006/2007 goals for the Brentwood Advisory Neighborhood committee.
On September 9, 2008, the City Council adopted Resolution 2008-226, adopting the amended mission statement and membership requirements for the Brentwood Advisory Neighborhood Committee.
On April 10, 2012, the City Council adopted Resolution 2012-42, adopting the amended mission statement and membership requirements for the Brentwood Advisory Neighborhood Committee.
On July 26, 2016, the City Council adopted Resolution 2016-99 approving the restated Brentwood Neighborhood Committee Guidelines.
On December 10, 2019, the City Council adopted Resolution 2019-146, approving the restated Brentwood Neighborhood Committee Guidelines.
On April 12, 2022, the City Council, by motion, approved the revised Brentwood Neighborhood Committee’s duties, goals, and guidelines.
State Route 4 Noise Committee:
On January 25, 2022, the City Council approved the creation of the ah-hoc committee for 2022: State Route 4 Noise Ad-Hoc Committee.
2023 2024 CITY COUNCIL COMMITTEES - LOCAL AND REGIONAL
City Council Committees
Committee Type Appointments
Age Friendly Communities Ad-Hoc Vacant/Vacant
Agriculture Enterprise Standing Bryant/Meyer
Budget Committee Ad-Hoc Vacant/Vacant
Land Use and Development Standing Mendoza/Meyer
Race and Equity Committee Ad-Hoc Vacant/Vacant
State Route 4 Noise Committee Ad-Hoc Meyer/Oerlemans
2023 Commissions Interview
Committee
Ad-Hoc Bryant/Mendoza
Regional Bodies and Other Local Appointments
Agency Type Appointments
Association of Bay Area
Governments
Planning Agency Bryant
Alt. Mendoza
Airport Land Use Committee Not appointed by the City. This is a Mayors’ Conference appointment.
Bryant
California Association of Councils
of Government
Regional/Statewide Planning
Agency
Bryant
Alt. Mendoza
Contra Costa Mayors conference Mayors from Contra Costa County Bryant Alt. Meyer
Contra Costa Transportation
Authority
Not appointed by the City. This is a
Transplan appointment.
Bryant
Delta Six Mayors/CMs from East County Bryant
ECCC Habitat Conservancy Board This board administers the JPA for state and federal permits
Bryant
Alt. Mendoza
ECC Water Management
Association
Eleven agency regional
partnership working on water
management issues
Bryant
Enhanced Infrastructure Financing
Districts (EIFDs)
Public Financing Authority for the
Innovation Center and Brentwood-Blvd
Mendoza/Meyer
Green Empowerment Zone California State Assembly passed AB 844 (Grayson), which established the Green
Empowerment Zone (GEZ).
Bryant
Alt. Darin Gale
John Marsh Historic Trust, City
Council Liaison
Support ongoing funding and historical
renovation efforts
Meyer
League of California Cities (East
Bay Division)
Regional monthly meetings Pierson
Police Activities League, City
Council Liaison
Fundraising Board for Police
Activities League programs
Oerlemans
Atl. Pierson
School Interagency City, BUSD, LUSD, and LMC
meetings regarding education
Mendoza/Pierson
Transplan, BART, State Route 4,
and ECCRFFA
Transportation Related Matters to
coordinate transportation interest in
the region
Bryant
Alt. Oerlemans
Tri-Delta Transit Board Board includes two representatives from each of the four cities served by TriDelta, two members from the County, and one at-large member
Bryant/Oerlemans
CITY COUNCIL AGENDA ITEM NO. G.5
12/12/2023
SUBJECT: Amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for
Proclamations
DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Margaret Wimberly, City Clerk
TITLE/RECOMMENDATION
Adopt a Resolution amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for Proclamations
FISCAL IMPACT
There is no fiscal impact associated with this action.
BACKGROUND
On September 26, 2023, Vice Mayor Meyer requested a future agenda item for the review of the presentation process for proclamations. On October 10, 2023, the City Council continued consideration of the request from Vice Mayor Meyer regarding the review of the presentation process for proclamations to the City Council meeting of October 24, 2023.
At the City Council meeting of October 24, 2023, following Council’s discussion of the request, direction was provided to staff to spend time and resources updating the appropriate policies to (a) require that proclamations remain on the Consent Calendar unless there is someone present to accept them, and (b) clarify the process if a proclamation is pulled from Consent, whereby it will either (1) be read by the Councilmember who pulled it, or (2), if multiple Council Members request to present the proclamation, that it be read by the Mayor. Staff has updated the attached policy with the requested changes for Council consideration and possible adoption.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. G.5
12/12/2023
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ATTACHMENT(S)
1. Previous Action
2. Resolution
3. Draft Policy 110-4
ATTACHMENT “1”
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On September 26, 2023, Vice Mayor Meyer requested a future agenda item for the review of the presentation process for proclamations.
On October 10, 2023, the City Council continued consideration of the request from Vice Mayor Meyer regarding the review of the presentation process for proclamations to the City Council meeting of October 24, 2023.
On October 24, 2023, the City Council directed staff to spend time and resources updating the appropriate policies to (a) require that proclamations remain on the Consent Calendar unless there is someone present to accept them, and (b) clarify the process if a proclamation is pulled from Consent, whereby it will either (1) be read by the Councilmember who pulled it, or (2), if multiple Council Members request to present the proclamation, that it be read by the Mayor.
RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD AMENDING COUNCIL POLICY 110-4
PROCEDURES FOR CEREMONIAL DOCUMENTS
WHEREAS, staff receives numerous requests for ceremonial documents; and WHEREAS, staff spends a great deal of time responding to requests and preparing ceremonial documents; and
WHEREAS, Council Policy 110-4 sets forth the types of documents that may be issued for the various types of events and requests, and establishes appropriate time frames for such requests; and
WHEREAS, on April 26, 2022, the City Council directed staff to adopt a policy where proclamations would be placed on the Consent Calendar, unless a proclamation was made through a special request, or if a Council Member would like to recognize someone specifically, in which case those proclamations could be placed under Presentations, and in the event a recipient is present to receive the proclamation, the item could be pulled from the Consent Calendar; and
WHEREAS, On October 24, 2023, the City Council, by motion, directed staff to spend time and resources updating the appropriate policies to (a) require that proclamations remain on Consent unless there is someone present to accept them, and (b) clarify the process if a proclamation is pulled from Consent, whereby it will either (1) be read by the Councilmember who pulled it, or (2), if multiple Council Members request to present the proclamation, that it be read by the Mayor.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that City Council amends Council Policy No. 110-4 Procedures for Ceremonial Documents provided in the attached Exhibit “A”.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of December, 2023 by the following vote:
Subject: Procedures for Ceremonial
Documents Policy No: 110-4 Date: May 26, 2022
Resolution No:
2022-65
PURPOSE
The purpose of this policy is to establish guidelines for the issuance of ceremonial documents including proclamations and certificates of appreciation/recognition.
POLICY
A. Requests for Recognition Criteria:
The City of Brentwood will consider a request for a proclamation or certificate of appreciation/recognition from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of Brentwood. All requests are subject to approval by and prepared on behalf of the Mayor or the Mayor’s designee. The general criteria for the issuance of these types of recognition are:
1. Issues with widespread community interest or concern, with a primary emphasis on requests that are in support of City Council goals and objectives;
2. Recognition of a local, civic organization, group or individual achieving outstanding or significant accomplishments
3. Acknowledgment of significant events or celebrations.
B. Ceremonial Documents:
1. Certificates
Certificates of Appreciation/Recognition may be issued for the following (not an exhaustive list):
Heroism
Eagle Scout achievement
School or sports groups achievements
Non-profit corporations
Retirements
Individuals or groups who have made significant contributions to the community Information required: A summary of the achievement or an overview of the years of service or specific contribution to the community.
2. Proclamations – The City Council will adopt an annual calendar of proclamations each year.
Proclamations may be issued for the following (not an exhaustive list):
Brentwood civic celebrations
Brentwood organizations contributing to the economic development of the City Issues with widespread Brentwood community interest with a primary emphasis on requests in support of City Council’s goals and objectives Significant Brentwood community based events
Significant anniversaries of City of Brentwood based institutions, corporations, community partners, and non-profit organizations
Fundraisers benefiting the citizens of Brentwood
Information required: A brief history of the organization or a description of the purpose, goals, motto or theme of the event is required to complete the proclamation. If funds are to be raised, who will benefit from the event, and what will take place during the time of celebration/recognition, including dates and times.
COUNCIL/ADMINISTRATIVE POLICY
Subject: Procedures for Ceremonial
Documents Policy No: 110-4 Date: DRAFT
Resolution No:
2022-65
All proclamations considered by the Mayor and the City Manager’s Office will be placed on a City Council agenda. Routine proclamations will be placed on the Consent Calendar, and in the event a recipient is present, these items can be pulled from the Consent Calendar to allow the recipient a brief statement related to the proclamation. Proclamations requested by a City Council Member who would like to recognize a specific person or organization will be placed under Presentations.
All Proclamations will be placed on the Consent Calendar portion of the agenda. Should the Proclamation be removed from the Consent Calendar to recognize a specific person or organization, the Council Member who requested the proclamation be removed from the Consent Calendar will read and present the proclamation. Should multiple Council Members request to present the proclamation, it will be presented and read by the Mayor.
When appropriate, the City’s social media channels may be used to inform the public of the proclamation.
C. Receiving Requests:
To start the ceremonial document process an individual or organization must first submit a written request. Written requests should be sent to the attention of the Mayor on the standard application. Requests received will be administered by the City Manager’s Office and the City Clerk Division and approved by the Mayor.
All requests must be received at least fifteen (15) business days prior to the event to the address listed on the Request for Ceremonial Documents Form.
All requests will go through an internal review and approval process. The Mayor and the City Manager’s Office reserves the right to determine the appropriateness and the type of document to be issued based on the information provided by the requesting individual and/or organization.
Submission of a request, does not guarantee the issuance of a ceremonial document.
All requests must include the name and daytime phone number of the contact person.
Submitting a draft with your request of the document desired will expedite the process considerably.
Please specify whether the document should be mailed, held for pick-up, or presented at a special event or City Council meeting. Documents will be presented at special events pending the availability of the Mayor, his/her designee or other city officials to honor such requests.
Presentation at a specific City Council meeting must be approved in advance by the City Manager or his/her designee.
Only one ceremonial document will be issued per event.
D. Other Types of Presentations: The City will also, on occasion, issue other types of formal recognition, including plaques at special events, or a Key to the City as determined by the issuing official. The City Manager’s Office will be responsible for the coordination of these events.
CITY OF BRENTWOOD Page 613 of 614
REQUEST FOR CEREMONIAL DOCUMENT
CAREFULLY READ THE FOLLOWING GUIDELINES BEFORE COMPLETING THE REQUEST FORM All requests go through an internal review and approval process. Submitting a draft and/or background for the document requested will expedite the process. Email, fax or mail the request AT LEAST FIFTEEN (15) DAYS PRIOR TO THE MEETING OR EVENT to:
City of Brentwood
Attn:City Clerk
c/o City Clerk’s Division
150 City Park Way
Brentwood, CA 94513
[email protected]
Fax Number: 925-516-5441
Note: After faxing, call 925-516-5440 to confirm receipt One contact person per request
Documents will remain available for pick-up with the City Clerk for thirty (30) days after the event date. After thirty (30) days the document will be destroyed.
Submission of a request does not guarantee the issuance of a ceremonial document.
PLEASE PRINT LEGIBLY AFTER READING THE GUIDELINES ABOVE Contact Person Telephone Number
Email Address
Person/Organization Recognized
Event/Occasion
Does the person reside or is the organization located in Brentwood? Will the event or occasion be held in Brentwood?
Today’s Date Date of Event/Occasion
Highlights of Person/Organization Recognized (A biographical sketch of the individual including his/her involvement in the community, or a description of the organization and how it impacts the community is required. Please use the back of this sheet or a separate attachment if you need additional space) Please select one of the options listed below:
When my ceremonial document is completed, please mail it to the following:
Name: OR When my ceremonial document is
Completed, please call for pick-up:
Address:
Name:
Telephone #: