City Council - January 09, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
PRESENTATIONS
D.1
Presentation from Contra Costa County Fire by Deputy Fire Chief Aaron McAlister
D.2
Presentation from the Contra Costa County Clerk Recorder's Office.
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
Minutes of the City Council/Successor Agency meeting of December 12, 2023
1. Meeting Minutes - CCM_Dec12_2023.pdf
F.2
A Proclamation Proclaiming January 16, 2024, as National Religious Freedom Day
1. Religious Freedom Day 2024.pdf
F.3
A Proclamation proclaiming January 15, 2024, as Martin Luther King Jr. Day.
1. Martin Luther King Jr Day 2024.pdf
F.4
A Proclamation proclaiming January 11, 2024, as Human Trafficking Awareness Day
1. Human Trafficking Awareness Day 2024.pdf
F.5
A Proclamation Supporting Peace and Condemning Islamophobia
1. Proclaiming Peace and Condeming Islamophobia 2024.pdf
F.6
Notice of Completion for Mercoza for the Pavement Management Program 2023 (Concrete).
1. PMP 2023 (Concrete) Notice of Completion - Engineering-2024-01.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Acceptance Photographs.pdf
5. 4. Notice of Completion.pdf
6. 5. List of Work Locations.pdf
Title/Recommendation
Staff recommends that the City Council adopt a Resolution accepting the work performed by Mercoza (“Contractor”) for the Pavement Management Program 2023 (Concrete), CIP Project No. 336-31702 (“Project”); and requesting the City Clerk to file a Notice of Completion with the County Recorder.
F.7
Recognized Obligation Payment Schedule (ROPS) 24-25.
1. ROPS 24-25 - Finance and Information Systems-2024-07.pdf
2. ATTACHMENT 1 - PREVIOUS ACTION(1).pdf
3. ATTACHMENT 2 - Resolution ROPS 24-25.pdf
4. ATTACHMENT 3 - Exhibit A ROPS 24-25.pdf
Title/Recommendation
Staff recommends adopting a Resolution of the Successor Agency to the Brentwood Redevelopment Agency (“Successor Agency”) approving the Recognized Obligation Payment Schedule (ROPS) and Administrative Budget for July 2024 – June 2025, and authorizing the Director of Finance and Information Systems and/or his designee, in consultation with the General Counsel, to make minor adjustments thereto as necessary to secure approval of the ROPS and/or the Administrative Budget by the State Department of Finance; and to undertake other actions necessary to carry out the purposes of this resolution.
F.8
Consideration of the proposed list of Proclamations for 2024 and possible direction to staff on changes to the schedule.
1. Annual Proclamation List - City Manager-2024-07.pdf
2. Attachment 1 - Previous Action(2).pdf
3. 2024 Proclamations.pdf
4. 110-4 ceremonial documents.pdf
Title/Recommendation
Approve the proposed list of Proclamations for 2024 and possible direction to staff on changes to the schedule.
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
Zoning text amendment, conditional use permit, and design review for the Shepherd’s Gate cottage addition.
1. CUP23-001 RZ23-001 DR23-001 - Shepherd's Gate Cottages - Community Development-2024-03.pdf
2. Previous actions.pdf
3. CC Ordinance, RZ23-001.pdf
4. CC Resolution, CUP23-001.pdf
5. CC Resolution, DR23-001.pdf
6. PC Staff Report - Shepards Gate.pdf
7. 02_23-01-12 Shepheds Gate Brentwood Project Description.pdf
8. Shepherds Gate, Project Plans.pdf
Title/Recommendation
An application for a Zoning Text Amendment (RZ 23-001) to amend subsection 17.495.005 (“Other Regulations”) and add a new conditionally permitted use to subsection 17.495.003 of the PD-45 zoning district text; a Conditional Use Permit (CUP 23-001) requesting an increase of 15 residents in an existing residential group home; and a Design Review (DR 23-001) requesting approval for a 2,877 square foot addition, consisting of three dwelling units, communal pantry, laundry facility, and associated site improvements to an existing residential group home, on a 1.5-acre parcel located at 605 Sycamore Avenue (APN 016-310-076).
The Planning Commission recommends that the City Council (1) adopt an ordinance approving RZ 23-001, to amend the PD-45 zoning text, specifically subsection 17.495.005 “Other Regulations” to allow, through a Conditional Use Permit, an increase to the number of residents an existing residential group home can accommodate and add a new conditionally permitted use to subsection 17.495.003 that reflects the previously mentioned allowance; (2) adopt a resolution approving CUP 23-001, which requests approval of 15 additional residents to an existing residential group home; and (3) adopt a resolution approving DR 23-001, which requests approval of a 2,877 square foot addition, consisting of three dwelling units (cottages), a communal pantry, laundry facility, and associated site improvements to an existing residential group home.
The proposed project qualifies as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301(e)(2), as it will be an addition to an existing facility in which the 2,877 square foot addition will not result in an increase of more than 50 percent of the floor area of the 7,421 square foot existing structure.
The proposed project is further exempt from CEQA as it qualifies as a Class 3 categorical exemption under Guidelines Section 15303(b), as the project consists of the construction of a small multi-family residential structure totaling no more than six dwelling units within an urbanized area.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
Update on the Memorandum of Understanding between the City and the Downtown Brentwood Coalition
1. Update on Memorandum of Understanding with the Downtown Brentwood Coalition - City Manager-2024-04.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - 2021 - 2023 Downtown Brentwood Coalition Impact Report.pdf
4. Attachment 3 - Memorandum of Understanding Between the City and the Downtown Brentwood Coalition.pdf Title/Recommendation
Update on the Memorandum of Understanding (MOU) between the City and the Downtown Brentwood Coalition (DBC) for delivery and administration of the Main Street America Accredited Member program for Downtown Brentwood for fiscal years 2021/22, 2022/23 and 2023/24, including but not limited to downtown district and downtown events promotion, destination tourism, downtown area district and membership management. No action is requested of the Council.
H.2
Discussion of Parks and Recreation Special Event Process
1. Special Event Update 010923 - New Template - Parks Recreation-2024-19.pdf
2. Attachment 1 Previous Action - Special Events.pdf
3. Attachment 2- 062723 Council Direction and Staff Update.pdf
4. Attachment 3 Special Event Definiton and Process Summary.pdf
5. Attachment 4 DRAFT Special Event Application.pdf
6. Attachment 5 Feedback from All Stakeholder Meetings in 2023.pdf
7. Attachment 6 Research on Fees from Comparable Cities Benchmarking.pdf Title/Recommendation
This report is intended to provide background about the existing Parks and Recreation Department’s Special Event process and to share with the City Council the research, feedback, and recommendations from community stakeholders for potential changes to the process. This staff report references discussion and direction City Council provided to staff at the June 27, 2023 City Council Meeting. Staff recommends the Council receive this report and provide feedback on the suggested changes.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza related to the ability of the City Council to mandate the internal investigations of certain employees.
J.1
Consider a Request from Council Member Mendoza related to the ability of the City Council to mandate the internal investigations of certain employees
1. Requested Item Mendoza - Investigations - City Manager-2024-10.pdf
2. Attachment 1 - Previous Action(3).pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza related to the ability of the City Council to mandate the internal investigations of certain employees.
J.2
Consider a Request from Council Member Mendoza seeking information regarding Government Code Section 54954.3(c)
1. Requested Item Mendoza - Brown Act - City Manager-2024-09.pdf
2. Attachment 1 - Previous Action(4).pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza directing staff to prepare information related to a portion of the Brown Act (Government Code section 54954.3(c)).
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On January 4, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov