City Council - January 23, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
Minutes of the City Council/Successor Agency meeting of January 9, 2024
1. Meeting Minutes - CCM_Jan09_2024 .pdf
E.2
A Proclamation Proclaiming February as American Heart Month
1. American Heart Month.pdf
E.3
A Proclamation Proclaiming February as Black History Month
1. Black History Month.pdf
E.4
A Proclamation Proclaiming February as National Cancer Prevention Month
1. Cancer Prevention Month.pdf
E.5
2024 Public Art and Design Academy Project
1. PADA 2024 - Parks Recreation-2024-16.pdf
2. Attachment 1 Previous Action - PADA.pdf
3. Attachment 2 Liberty PADA MOU - FINAL .pdf
4. Attachment 3 PADA Resolution - DRAFT.pdf
Title/Recommendation
City Staff recommends the City Council adopt a Resolution approving a Memorandum of Understanding (“MOU”) between the City of Brentwood (“City”) and Liberty Union High School District (“District”) regarding the Public Art and Design Academy (“PADA”) project at a cost of $20,272, amending FY 2023/24 or FY 2024/25 Operating Budget, depending on the timing of the PADA project, by increasing the Public Art Acquisition Fund by $20,272, and authorizing the City Manager or designee to execute the MOU and make minor non-substantive revisions to it, in consultation with the City Attorney
E.6
Amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for Proclamations
1. Ceremonial Documents - City Manager-2024-06.pdf
2. Attachment 1 - Previous Action(4).pdf
3. Resolution.pdf
4. 110-4 ceremonial documents Draft.pdf
Title/Recommendation
Adopt a Resolution amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for Proclamations
E.7
A Joint Resolution of the City Council and Successor Agency Board related to City Manager/Executive Director and City Attorney/General Counsel signature authority for specific Purchase Orders, Change Orders and/or Agreements
1. Purchase of Recurring Goods and Services Over 50's - January 2024.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - Exhibit A.pdf
5. Attachment 4 - Bid Tabulation - Applied Landscape Materials Inc.pdf
6. Attachment 5 - Bid Tabulation - Jet Mulch Inc.pdf
Title/Recommendation
It is recommended that the City Council and Successor Agency Board adopt a joint Resolution approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, as appropriate, to execute certain Purchase Orders, Change Orders and/or Agreements that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, with the higher amount limited to legal services and personnel investigative services) for FY 2023/24, after approval as to form by the City Attorney or General Counsel.
As the proposed action will not cause either a direct physical change in the environment, or a reasonable foreseeable indirect physical change in the environment, it is not a “project” subject to review under the California Environmental Quality Act (CEQA), and thus no environmental review is necessary.
E.8
Contract Change Order No. 4 with Goodfellow Sequoia A JV for Sand Creek Road Extension.
1. Goodfellow's Contract Amendment for Sand Creek Road Extension - Engineering-2024-02.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Contract Change Order No. 4.pdf
5. 4. CIP Sheet.pdf
Title/Recommendation
Staff recommends that the City Council adopt a Resolution: 1) approving and authorizing the City Manager or designee to execute Contract Change Order No. 4 to the Contract with Goodfellow Sequoia A JV (“Goodfellow”) for the Sand Creek Road Extension, CIP Project No. 336-31700 (“Project”), in the amount of $1,140,068.34 for a total not to exceed Contract price of $9,897,051.34; and 2) amending and increasing the funding authorization contingency amount of $875,698.30 by a requested amount of $228,013.67 for a total amount of $1,103,711.97.
E.9
Second Reading of a Zoning Text Amendment (RZ 23-001) to amend subsection 17.495.005 (“Other Regulations”) and add a new conditionally permitted use to subsection 17.495.003 of the PD-45 zoning district text related to a 1.5-acre parcel
1. RZ23-001 - Shepherds Gate 2nd Reading - Community Development-2024-09.pdf
2. Previous actions.pdf
3. Ordinance 1066 - RZ23-001.pdf
Title/Recommendation
Staff recommends waiving the second reading of and adopting a Zoning Text Amendment (RZ 23-001) to amend subsection 17.495.005 (“Other Regulations”) and add a new conditionally permitted use to subsection 17.495.003 of the PD-45 zoning district text related to a 1.5-acre parcel located at 605 Sycamore Avenue (APN 016-310-076) and adopt Ordinance No. 1066.
The proposed project qualifies as a Class 1 categorical exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301(e)(2), as it will be an addition to an existing facility in which the 2,877 square foot addition will not result in an increase of more than 50 percent of the floor area of the 7,421 square foot existing structure. It is further exempt from CEQA as a Class 3 categorical exemption under Guidelines Section 15303(b), as the project consists of the construction of a small multi-family residential structure totaling no more than six dwelling units within an urbanized area.
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
Application for Vesting Tentative Subdivision Map and Design Review approval for the Lone Tree Way residential project.
1. DR22-005 - TSM22-9597 - Lone Tree Way Residential - Community Development-2024-06.pdf
2. Previous actions(1).pdf
3. Draft Resolution, MND.pdf
4. Draft Resolution, VTSM 9597.pdf
5. Draft Resolution, DR 22-005.pdf
6. Project Plans (as proposed by applicant).pdf
7. PC recommended Master Plotting plan.pdf
8. Wing Lots.pdf
9. Public Comment, Leanne Alfaro.pdf
10. Vested Ordinance.pdf
Title/Recommendation
Staff recommends that the City Council adopt a resolution following the Planning Commission’s December 5 th
, 2023, recommendation to adopt a Mitigated Negative Declaration for the project (SCH#20231003390); adopt a resolution approving a Vesting Tentative Map (VTSM 9597) for the subdivision of 16.32-acre lot into 37 single family residential lots; and adopt a resolution approving a Design Review application (DR 22-005), subject to certain findings and conditions.
The Commission’s recommendation would include approval of a subdivision map to create 37 single-family residential lots, including two sets of duets, a public park, a new private internal roadway system, and other related on-site and off-site improvements. The recommended project qualifies for a density bonus pursuant to the ), but the project will not exceed the density allowed by the General Plan. Rather, the project will utilize waivers or reductions from certain City standards, as allowed by the SDBL. The project also includes a design review application (DR 22-005) for the homes to be constructed on the lots. The project is located at 7590/7650 Lone Tree Way (APN 018-060-006/007). https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=65915&lawCode=GOV As noted below, the project that the Planning Commission recommended approving is slightly modified from what the applicant proposed.
The City prepared a Mitigated Negative Declaration for this project in accordance with the requirements of the California Environmental Quality Act (CEQA, codified at Public Resources Code §§ 21000, et seq., and as further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq.). Several potentially significant impacts are identified; however, mitigation measures are incorporated to reduce those impacts to less than significant levels. All mitigation measures not addressed by the standard conditions of approval are included as individual conditions of approval where appropriate.
F.2
An Agreement to design and construct a high diversion organics operating facility, make certain findings pursuant to Government Code section 4217.10 et seq., and amend the Capital Improvement Program and 2023/24 Operating Budget as necessary.
1. Solid Waste Organics.pdf
2. Previous Action(1).pdf
3. Resolution(2).pdf
4. CIP Budget Sheet.pdf
5. Solid Waste Organics Contract.pdf
Title/Recommendation
Staff recommends the City Council 1) adopt a Resolution making certain findings pursuant to Government Code section 4217.10, et seq.; 2) approve the contract documents and authorize the City Manager or designee to execute an agreement with W. M. Lyles Co. to design and construct a high diversion organics facility; 3) amend the 2023/24 – 2027/28 Capital Improvement Program (CIP); and 4) amend the 2023/24 Operating Budget for the associated project funding transfers.
G.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
G.1
2023/24 Mid-Year Operating Budget Amendments and Longer Term General Fund Revenue Options
1. 23-24 Mid-year Budget Amendments - Finance and Information Systems-2024-08.pdf
2. Attachment 1 - Previous Action 23-24 Mid-Year.pdf
3. 23-24 Mid-year Resolution.pdf
4. Exhibit A 23 24 Mid Year Requests.pdf
5. Exhibit B - General Fund Revenue Enhancement Options.pdf
6. Exhibit C - 2023-24 Mid-Year Presentation Slides.pdf Title/Recommendation
Staff recommends the City Council adopt a resolution amending the 2023/24 Operating Budget and provide feedback, if any, on longer term General Fund revenue options.
G.2
Council Selection of Preferred Consultant to Perform the Brentwood Senior Activity Center Operational Assessment & Citywide Recreational Customer Satisfaction Survey
1. PR Operational Assessment Survey Contract Award - City Manager-2024-12.pdf
2. Previous Action.pdf
3. Resolution(1).pdf
4. Zilo International Group Proposal.pdf
5. Matrix Consulting Group Proposal.pdf
6. Berry Dunn Proposal.pdf
Title/Recommendation
Select preferred consultant to assist with Brentwood Senior Activity Center Operational Assessment & Citywide Recreational Customer Satisfaction Survey and amend resolution to include the consultant and agreement price.
G.3
City Council committees and committee assignments for 2024, including proposed Dissolution of the State Route 4 Noise Committee; and Dissolution of the Brentwood Neighborhood Committee.
1. 2024 Committee Assignments Dissolve BNC - City Manager-2024-05.pdf
2. Attachment 1 - Previous Action(2).pdf
3. DRAFT_2024 Appointment List.pdf
Title/Recommendation
Staff recommends that the City Council 1) review the City Council committees, assignments and descriptions for 2024, and approve, by motion, the committees, appointments and descriptions of the committees; and 2) dissolve the Brentwood Neighborhood Committee and State Route 4 Noise Committee.
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a Request from Vice Mayor Meyer related to the scheduling of special City Council meetings and workshops
1. Continued Requested Item Meyer Scheduling of Special Meetings - City Manager-2024-11.pdf
2. Attachment 1 - Previous Action(1).pdf
Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Meyer related to the scheduling of special City Council meetings and workshops.
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On January 18, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov