City Council - January 23, 2024
A.
CALL TO ORDER & ROLL CALL
Mayor Bryant called the meeting to order at 7:02 p.m.
Roll Call found the following members present: Mendoza, Meyer, Pierson, Oerlemans, and Mayor Bryant.
B.
PLEDGE OF ALLEGIANCE
Mayor Bryant led the Pledge of Allegiance.
C.
PUBLIC COMMENTS
Mayor Bryant opened the public comment period.
JoAnn Klement provided comments related to the Brentwood Neighborhood Committee which she proudly served on for 12 years.
Owen Spishock spoke on behalf of the Youth Commission and provided updates on Youth Commission events and scholarships.
Colin Brown provided comments related to products provided by Gov GPT.
Danny Dohrmann provided comments related to Costco, the ability to provide public comments on Zoom, and the Brentwood Police Department's Community Town Hall meeting topics.
There being no one else wishing to speak, Mayor Bryant closed the public comment period.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF Council Member Oerlemans reported on attendance at the Planning Commission commissioner interviews, Chamber of Commerce mixer at Shadow Lakes Golf Club, Police Activities League (PAL) community events, swearing in of five new Brentwood Police Officers, PAL board meeting, watched the Planning Commission meetings, and attended the open house with Supervisor Diane Burgis.
Vice Mayor Meyer reported on attendance at the Downtown Brentwood Coalition Mixer, California Alliance of Local Electeds (CALI) with a presentation by Assembly Member Christopher Ward, Heal Theory event in recognition of National Day of Service/ Martin Luther King Jr Day, Cal Cities speaker series, Cal Cities Mayors and Council Member run of show for upcoming conference, watched the Planning Commission meetings, Brentwood Leadership Roundtable planning meeting for Community Day of Service on April 27, 2024, presentation by Colin Coffey from the East Bay Regional Park District about their 98th anniversary, and a presentation by Senator Angelique Ashby regarding affordable housing.
Council Member Mendoza reported she watched the Center for Biological Diversity versus Public Utilities Commission of California (CPUC), attendance at Cal Cities Policy Committee Orientation, volunteered with Hija Del Campo event, attendance at Our Neighborhood Voices meeting, CALI with a presentation by Assembly Member Christopher Ward, Cal Cities call with new President Daniel Parra, Mayors' Conference, watched the Planning Commission meetings, Cal Cities League Latino Caucus Public Relations and Strategic Plan meeting, and a presentation by Senator Angelique Ashby regarding affordable housing.
Council Member Pierson reported on attendance at the Martin Luther King Jr Day of Service at an elementary school in Antioch, Brentwood Unified School District (BUSD) school board meeting, Cal Cities 2024 Policy meeting orientation, Community Services Policy Committee meeting, watched the Planning Commission meetings, attended the Cal Cities California Black Women's Collective meeting with Assemblymember Tina McKinnor and Association of California Water Agencies Director, Joy Langford, Contra Costa County Bar Association installation lunch, and donated 100 tuxedos and 50 dresses to the All Abilities Prom.
Mayor Bryant reported on attendance at the Planning Commission meeting where he swore in new Commissioners, wearing in, Martin Luther King Jr Day of Service, a Transplan meeting, ECCRFFA meeting, a State Route 4 Bypass meeting, swearing in of five new Brentwood Police Officers, meetings with representatives of the Green Empowerment Zone, met with several residents regarding concerns on homelessness and the encroachment of violence from surrounding areas.
E.
CONSENT CALENDAR
Mayor Bryant pulled item E.5 for a presentation by the Public Art and Design Academy.
Moved by:
Jovita Mendoza, Council Member
Seconded by:
Susannah Meyer, Vice Mayor
Adopt the Consent Calendar as recommended by staff excluding item E.5.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
E.1
Minutes of the City Council/Successor Agency meeting of January 9, 2024
1. Meeting Minutes - CCM_Jan09_2024 .pdf
E.2
A Proclamation Proclaiming February as American Heart Month
1. American Heart Month.pdf
E.3
A Proclamation Proclaiming February as Black History Month
1. Black History Month.pdf
E.4
A Proclamation Proclaiming February as National Cancer Prevention Month
1. Cancer Prevention Month.pdf
E.5
2024 Public Art and Design Academy Project
1. PADA 2024 - Parks Recreation-2024-16.pdf
2. Attachment 1 Previous Action - PADA.pdf
3. Attachment 2 Liberty PADA MOU - FINAL .pdf
4. Attachment 3 PADA Resolution - DRAFT.pdf
Moved by:
Jovita Mendoza, Council Member
Seconded by:
Susannah Meyer, Vice Mayor
Adopted Resolution 2024-07 approving a Memorandum of Understanding (“MOU”) between the City of Brentwood (“City”) and Liberty Union High School District (“District”) regarding the Public Art and Design Academy (“PADA”) project at a cost of $20,272, amending FY 2023/24 or FY 2024/25 Operating Budget, depending on the timing of the PADA project, by increasing the Public Art Acquisition Fund by $20,272, and authorizing the City Manager or designee to execute the MOU and make minor non-substantive revisions to it, in consultation with the City Attorney.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
E.6
Amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for Proclamations
1. Ceremonial Documents - City Manager-2024-06.pdf
2. Attachment 1 - Previous Action(4).pdf
3. Resolution.pdf
4. 110-4 ceremonial documents Draft.pdf
Adopted Resolution 2024-04 amending City Council/Administrative Policy 110-04 Procedures for Ceremonial Documents related to the process for Proclamations.
E.7
A Joint Resolution of the City Council and Successor Agency Board related to City Manager/Executive Director and City Attorney/General Counsel signature authority for specific Purchase Orders, Change Orders and/or Agreements
1. Purchase of Recurring Goods and Services Over 50's - January 2024.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - Exhibit A.pdf
5. Attachment 4 - Bid Tabulation - Applied Landscape Materials Inc.pdf
6. Attachment 5 - Bid Tabulation - Jet Mulch Inc.pdf
Adopted Resolution 2024-05 and Resolution 2024-02-SA approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, as appropriate, to execute certain Purchase Orders, Change Orders and/or Agreements that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, with the higher amount limited to legal services and personnel investigative services) for FY 2023/24, after approval as to form by the City Attorney or General Counsel.
E.8
Contract Change Order No. 4 with Goodfellow Sequoia A JV for Sand Creek Road Extension.
1. Goodfellow's Contract Amendment for Sand Creek Road Extension - Engineering-2024-02.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Contract Change Order No. 4.pdf
5. 4. CIP Sheet.pdf
Adopted Resolution 2024-06: 1) approving and authorizing the City Manager or designee to execute Contract Change Order No. 4 to the Contract with Goodfellow Sequoia A JV (“Goodfellow”) for the Sand Creek Road Extension, CIP Project No. 336-31700 (“Project”), in the amount of $1,140,068.34 for a total not to exceed Contract price of $9,897,051.34; and 2) amending and increasing the funding authorization contingency amount of $875,698.30 by a requested amount of $228,013.67 for a total amount of $1,103,711.97.
E.9
Second Reading of a Zoning Text Amendment (RZ 23-001) to amend subsection 17.495.005 (“Other Regulations”) and add a new conditionally permitted use to subsection 17.495.003 of the PD-45 zoning district text related to a 1.5-acre parcel
1. RZ23-001 - Shepherds Gate 2nd Reading - Community Development-2024-09.pdf
2. Previous actions.pdf
3. Ordinance 1066 - RZ23-001.pdf
Waived the second reading of and adopted Ordinance 1066, a Zoning Text Amendment (RZ 23-001) to amend subsection 17.495.005 (“Other Regulations”), and adding a new conditionally permitted use to subsection 17.495.003 of the PD-45 zoning district text related to a 1.5-acre parcel located at 605 Sycamore Avenue (APN 016-310-076).
F.
PUBLIC HEARINGS
F.1
Application for Vesting Tentative Subdivision Map and Design Review approval for the Lone Tree Way residential project.
1. DR22-005 - TSM22-9597 - Lone Tree Way Residential - Community Development-2024-06.pdf
2. Previous actions(1).pdf
3. Draft Resolution, MND.pdf
4. Draft Resolution, VTSM 9597.pdf
5. Draft Resolution, DR 22-005.pdf
6. Project Plans (as proposed by applicant).pdf
7. PC recommended Master Plotting plan.pdf
8. Wing Lots.pdf
9. Public Comment, Leanne Alfaro.pdf
10. Vested Ordinance.pdf
Mayor Bryant opened the Public Hearing for comments related to the continuation of the item.
There being no one wishing to speak on the item, Mayor Bryant closed the Public Hearing.
Moved by:
Jovita Mendoza, Council Member
Seconded by:
Pa'tanisha Pierson, Council Member
Continued to February 27, 2024
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
F.2
An Agreement to design and construct a high diversion organics operating facility, make certain findings pursuant to Government Code section 4217.10 et seq., and amend the Capital Improvement Program and 2023/24 Operating Budget as necessary.
1. Solid Waste Organics.pdf
2. Previous Action(1).pdf
3. Resolution(2).pdf
4. CIP Budget Sheet.pdf
5. Solid Waste Organics Contract.pdf
Casey Wichert, Director of Public Works, presented the item.
Mayor Bryant opened the Public Hearing.
There being no one wishing to speak, a motion/second was made by Pierson/Oerlemans to close the public hearing and it carried unanimously.
Moved by:
Pa'tanisha Pierson, Council Member
Seconded by:
Tony Oerlemans, Council Member
Adopted Resolution 2024-08 (1) making certain findings pursuant to Government Code section 4217.10, et seq.; (2) approving the contract documents and authorizing the City Manager or designee to execute an agreement with W. M. Lyles Co. to design and construct a high diversion organics facility; (3) amending the 2023/24 – 2027/28 Capital Improvement Program (CIP); and (4) amending the 2023/24 Operating Budget for the associated project funding transfers.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
G.
BUSINESS ITEMS
G.1
2023/24 Mid-Year Operating Budget Amendments and Longer Term General Fund Revenue Options
1. 23-24 Mid-year Budget Amendments - Finance and Information Systems-2024-08.pdf
2. Attachment 1 - Previous Action 23-24 Mid-Year.pdf
3. 23-24 Mid-year Resolution.pdf
4. Exhibit A 23 24 Mid Year Requests.pdf
5. Exhibit B - General Fund Revenue Enhancement Options.pdf
6. Exhibit C - 2023-24 Mid-Year Presentation Slides.pdf Christine Andrews, Assistant Director of Finance & Information Systems, presented the item.
Mayor Bryant opened the public comment period.
Carolina Villaseca provided comments in opposition of increasing taxes and bonds.
There being no one else wishing to speak, Mayor Bryant closed the public comment period.
Moved by:
Tony Oerlemans, Council Member
Seconded by:
Pa'tanisha Pierson, Council Member
Adopted Resolution 2024-09 amending the 2023/24 Operating Budget and directing staff to increase the General Fund Reserve for the General Plan Update project by $1.1 million in the draft 2024/25-2025/26 Operating Budget.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
G.2
Council Selection of Preferred Consultant to Perform the Brentwood Senior Activity Center Operational Assessment & Citywide Recreational Customer Satisfaction Survey
1. PR Operational Assessment Survey Contract Award - City Manager-2024-12.pdf
2. Previous Action.pdf
3. Resolution(1).pdf
4. Zilo International Group Proposal.pdf
5. Matrix Consulting Group Proposal.pdf
6. Berry Dunn Proposal.pdf
City Manager Tim Ogden presented the item.
Mayor Bryant opened the public comment period.
Danny Dohrmann provided comments
Carolina Villaseca provided comments related to the wide range in quote amounts and City Council recessed at 8:58 p.m. and reconvened at 9:10 p.m.
Council Member Mendoza did not return to the dais for Council discussion and was absent the vote.
Moved by:
Tony Oerlemans, Council Member
Seconded by:
Pa'tanisha Pierson, Council Member
Adopted Resolution 2024-10 awarding the contract to Matrix Consulting Group in an amount not to exceed $49,600 for the Brentwood Senior Activity Center Operational Assessment & Citywide Recreational Customer Satisfaction Survey.
Ayes (4)
Susannah Meyer, Vice Mayor, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Absent (1)
Jovita Mendoza, Council Member
Motion Approved (4 to 0)
G.3
City Council committees and committee assignments for 2024, including proposed Dissolution of the State Route 4 Noise Committee; and Dissolution of the Brentwood Neighborhood Committee.
1. 2024 Committee Assignments Dissolve BNC - City Manager-2024-05.pdf
2. Attachment 1 - Previous Action(2).pdf
3. DRAFT_2024 Appointment List.pdf
Council Member Mendoza returned to the dais.
Moved by:
Pa'tanisha Pierson, Council Member
Seconded by:
Jovita Mendoza, Council Member
The City Council approved, by motion, 1) the committees, appointments and descriptions of the committees; and 2) dissolved the Brentwood Neighborhood Committee and State Route 4 Noise Committee.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Vice Mayor Meyer requested the reconsideration of allowing virtual public comments and other potential updates to the City Council / Administrative Policy 110-1.
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a Request from Vice Mayor Meyer related to the scheduling of special City Council meetings and workshops
1. Continued Requested Item Meyer Scheduling of Special Meetings - City Manager-2024-11.pdf
2. Attachment 1 - Previous Action(1).pdf
Vice Mayor Meyer presented the item.
Mayor Bryant opened the public comment period.
There being no one wishing to speak, Mayor Bryant closed the public comment period.
Moved by:
Susannah Meyer, Vice Mayor
Seconded by:
Pa'tanisha Pierson, Council Member
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
J.
ADJOURNMENT
The City Council adjourn at 10:50pm in memory and honor of Major Anthony "Tony" Webb.