City Council - February 13, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
Led by Girl Scout Troop 31929
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
Minutes of the City Council/Successor Agency meeting of January 23, 2024
1. Meeting Minutes - CCM_Jan23_2024 .pdf
E.2
Notice of Completion for work performed by GameTime for the Veterans Park Cable Climber Replacement Project, Capital Improvement Project (CIP) Project No. 352-52449
1. Notice of Completion for GameTime - Parks Recreation-2024-29.pdf
2. Previous Actions.pdf
3. Resolution.pdf
4. Notice of Completion .pdf
Title/Recommendation
Staff recommends that City Council adopt a Resolution accepting the work performed by GameTime for the Veterans Park Cable Climber Replacement Project, CIP Project No. 352-52449 (the “Project”) and requests that the City Clerk file a Notice of Completion with the County Recorder.
E.3
Notice of Completion for B and D Excavation and Construction for the Sound Wall, and request that the City Clerk file the Notice of Completion with the County Recorder.
1. Sound Wall Notice of Completion - Engineering-2024-04.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Acceptance Photograph.pdf
5. 4. Notice of Completion.pdf
Title/Recommendation
Staff recommends that the City Council adopt a Resolution accepting the work performed by B and D Excavation and Construction (“Contractor”) for the Sound Wall, CIP Project No. 337-37263 (“Project”); and requesting the City Clerk file a Notice of Completion with the County Recorder.
E.4
Appoint Board Member and Alternate Board Member to the Municipal Pooling Authority Board of Directors
1. MPA Board Appointees - Finance and Information Systems-2024-09.pdf
2. Resolution MPA.pdf
3. Previous Action MPA.pdf
Title/Recommendation
Adopt a Resolution appointing Sukari Beshears, Director of Human Resources/Risk Manager, as the primary Board Member and Kerry Breen, City Treasurer/Director of Finance and Information Systems, as the alternate Board Member on the Municipal Pooling Authority (MPA) Board of Directors and repeal in its entirety Resolution 2017-16.
E.5
Purchase one Vac-Con Hydro Excavator truck, and authorize the City Manager or designee to execute any necessary associated documents in an amount not to exceed $662,500.
1. Purchase one Vac-Con Hydro Excavator truck - Public Works-2024-13.pdf
2. Previous Action(1).pdf
3. Resolution(1).pdf
4. Quote.pdf
Title/Recommendation
Staff recommends the City Council adopt a Resolution approving the purchase of one Vac-Con Hydro Excavator truck from Municipal Maintenance Equipment, Inc., in Sacramento, CA; and authorizing the City Manager or designee to execute any necessary associated documents in an amount not to exceed $662,500.
E.6
Memorandum of Understanding between the City and Harvest Time for the Use of Agricultural Mitigation Fees to implement a Three-Year Staffing and Marketing Program and amendment to the 2023/24 Operating Budget
1. MOU with Harvest Time for a Three-Year Marketing Program - City Manager-2024-13.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - MOU Between the City and Harvest Time.pdf Title/Recommendation
Approve a Memorandum of Understanding (MOU) between the City and Harvest Time for the Use of Agricultural Mitigation Fees to implement a Three-Year Staffing and Marketing Program; and amend the 2023/24 Operating Budget
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
An application for a General Plan amendment (GPA 24-001) to repeal the March 2023 Housing Element and adopt the City’s Housing Element Update for the period of 2023-2031 (6th Cycle), in compliance with State housing element law.
1. Housing Element CC Certification - Community Development-2024-08.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - HCD Substantial Conformance Letter.pdf
4. Attachment 3 - City Council Resolution .pdf
5. Attachment 3.1A - HCD Comment Matrix.pdf
6. Attachment 3.1B - Statutory Provisions Checklist.pdf
7. Attachment 3.2 - Brentwood Nov 2023 HEU.pdf
8. Attachment 4 - Planning Commission Agenda Report 011624.pdf Title/Recommendation
Staff recommends that the City Council review and adopt the attached resolution approving a General Plan amendment (GPA 24-001) to repeal the March 2023 Housing Element and adopt the City’s November 2023 Submittal to the California Department of Housing and Community Development (HCD) for the period of 2023-2031 (6th Cycle), in compliance with State housing element law.
The General Plan amendment is exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that there is no possibility that it may have a significant effect on the environment.
F.2
An amendment to Title 17 (Zoning) of the Brentwood Municipal Code regarding oil and gas regulations
1. Oil and Gas Ordinance - Community Development-2024-10.pdf
2. Previous Action - Oil and Gas Ordinance.pdf
3. Draft Ordinance - Oil and Gas - PC - 01.16.24.pdf
4. PC Resolution No. 24-004.pdf
Title/Recommendation
Adoption of an ordinance removing oil and gas development as conditionally permitted uses in Planned Development District No. 17 and Planned Development District No. 55, requiring oil and gas development uses to be expressly listed as permitted or conditionally permitted uses in a district to be permitted or eligible for conditional use permits, amending oil and gas production regulations, and finding the action exempt from CEQA (RZ 23-003).
The adoption of the proposed ordinance is a discretionary action by the City Council and therefore, subject to consideration under the California Environmental Quality Act (CEQA). The ordinance has been assessed in accordance with the authority and criteria contained in CEQA, the State CEQA Guidelines, and the environmental regulations of the City. Pursuant to CEQA and the CEQA Guidelines, it has been determined that the proposed ordinance is exempt from CEQA, including without limitation, requirements for CEQA review, pursuant to the following exemptions: the “common sense” exemption under CEQA Guidelines Section 15061(b)(3), and the categorical exemption under CEQA Guidelines Section 15308 for Class 8 - Actions by Regulatory Agencies for the Protection of the Environment.
G.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
G.1
2024 Juneteenth Event Discussion and possible direction to staff
1. Juneteenth 2024 Event - Parks Recreation-2024-18.pdf
2. Attachment 1 Previous Action - Juneteenth.pdf
3. Attachment 2 Use of City Funds Policy 10-12 2022-101.pdf
4. Attachment 3 Listing of Juneteenth Events around Brentwood CA.pdf
5. Attachment 4 2024 City Holidays Calendar with Notes.pdf
6. Attachment 5 - 2023 Cultural and Holiday Events.pdf
7. Attachment 6 LFR Juneteenth 2024-Sponsor Letter.pdf
8. Attachment 7 East County Juneteenth Celebration Budget 2024.pdf Title/Recommendation
Consider the City Council’s request for a Juneteenth event and receive direction on the options provided.
G.2
Consider scheduling parameters for regular and special City Council meetings
1. Scheduling parameters for special City Council meetings - City Manager-2024-15.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Sample Month Calendar of Chamber Usage and Regional Meetings.pdf
4. Regular and Special Meetings 2023, 2024.pdf
5. Special and Regular Meetings.pdf
Title/Recommendation
Future Agenda Item request related to the scheduling parameters of regular and special meetings, and to provide direction to staff.
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a Request from Vice Mayor Meyer to reconsider the public comment period on City agendas and potential updates to City Council/Administrative Policy 110-1.
1. Requested Item Meyer reconsider public comment period - City Manager-2024-14.pdf
2. Previous Action.pdf
3. 110-1 City Council Meeting Rules and Procedures_Updated 10102023.pdf Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Meyer from the January 23, 2024 Council Meeting to reconsider the public comment period on agendas; and potential updates to City Council/Administrative Policy 110-1 Rule 4.3, Agenda Contents; Order of Business.
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On February 8, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov