City Council - February 13, 2024
A.
CALL TO ORDER & ROLL CALL
Mayor Bryant called the meeting to order at 7:00pm
Roll Call found the following members present: Mendoza, Meyer, Pierson, Oerlemans, and Mayor Bryant.
B.
PLEDGE OF ALLEGIANCE
Girl Scout Troop 31929 led the Pledge of Allegiance.
C.
PUBLIC COMMENTS
Mayor Bryant opened Public Comments.
Lill Pierce spoke on behalf of the Brentwood Regional Community Chest and thanked the Council for their continued support.
Denise Duran provided comments in support and appreciation of the City Manager's Town Hall meetings.
There being no one else wishing to speak, Mayor Bryant closed Public Comments.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF Council Member Mendoza reported on attendance at a meeting with Michael Storper, UCLA Professor of Urban Planning, Cal Cities Mayors and Council Members Academy, spoke to students at Liberty, attendance at Downtown Brentwood Coalition meeting, tour of City Hall with Village Community Resource Center students, presentation at Telegraph Hill Dwellers in San Francisco on Our Neighborhood Voices initiative, Lions Club of Brentwood Crab Feed, Odessey of the Mind student event at Edna Hill, and the School Interagency Meeting.
Council Member Pierson reported on attendance at the School Interagency Meeting, Race and Equity Committee meeting, wrote an article about diversity and Black History month for The Press, and attendance at the Police Activities League (PAL) BBQ Cook Off and Fundraiser event.
Council Member Oerlemans reported on attendance at PAL board meetings, Farmers Market, Finance and Budget Committee meeting, Tri Delta Transit board meeting, the Police Activities League (PAL) BBQ Cook Off and Fundraiser event, and the Brentwood Police Department community meeting.
Vice Mayor Meyer reported on attendance at the Cal Cities Mayors and Council Members Academy, tour of City Hall with Village Community Resource Center students, Race and Equity Committee meeting, Downtown Brentwood Coalition Besties Bash, Cal Cities Leader group to discuss upcoming leader summit, interviewed by Christ who is a boy scout out working toward earn his Eagle ranking, attendance at Odessey of the Mind student event at Edna Hill, and received an invitation from the White House to attend Vice President Kamala Harris' second stop of her National Reproductive Freedoms tour.
Mayor Bryant reported on attendance at Tri Delta Transit board meeting, Police Activities League (PAL) BBQ Cook Off and Fundraiser event, East Contra Costa Regional Fee and Finance Authority (ECCRFFA) meeting, Mayors' Conference, State Route 4 meeting, Transplan meeting, and 2024 Commissions Interview Committe with Council Member Mendoza to interview candidates for the Arts Commission and the Park and Recreation Commission.
Assistant City Manager Darin Gale provided an update regarding the Mokelumne Trail Overcrossing ribbon cutting scheduled for March 20th, 2024, at 10:00 am.
E.
CONSENT CALENDAR
Mayor Bryant pulled item E.6 from the Consent Calendar.
Moved by:
Susannah Meyer, Vice Mayor
Seconded by:
Pa'tanisha Pierson, Council Member
Adopted the Consent Calendar as recommended by staff, excluding item E.6 Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
E.1
Minutes of the City Council/Successor Agency meeting of January 23, 2024
1. Meeting Minutes - CCM_Jan23_2024 .pdf
E.2
Notice of Completion for work performed by GameTime for the Veterans Park Cable Climber Replacement Project, Capital Improvement Project (CIP) Project No. 352-52449
1. Notice of Completion for GameTime - Parks Recreation-2024-29.pdf
2. Previous Actions.pdf
3. Resolution.pdf
4. Notice of Completion .pdf
Adopted Resolution 2024-11 accepting the work performed by GameTime for the Veterans Park Cable Climber Replacement Project, CIP Project No. 352-52449 (the “Project”) and requests that the City Clerk file a Notice of Completion with the County Recorder.
E.3
Notice of Completion for B and D Excavation and Construction for the Sound Wall, and request that the City Clerk file the Notice of Completion with the County Recorder.
1. Sound Wall Notice of Completion - Engineering-2024-04.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Acceptance Photograph.pdf
5. 4. Notice of Completion.pdf
Adopted Resolution 2024-12 accepting the work performed by B and D Excavation and Construction (“Contractor”) for the Sound Wall, CIP Project No. 337-37263 (“Project”); and requesting the City Clerk file a Notice of Completion with the County Recorder.
E.4
Appoint Board Member and Alternate Board Member to the Municipal Pooling Authority Board of Directors
1. MPA Board Appointees - Finance and Information Systems-2024-09.pdf
2. Resolution MPA.pdf
3. Previous Action MPA.pdf
Adopted Resolution 2024-13 appointing Sukari Beshears, Director of Human Resources/Risk Manager, as the primary Board Member and Kerry Breen, City Treasurer/Director of Finance and Information Systems, as the alternate Board Member on the Municipal Pooling Authority (MPA) Board of Directors and repeal in its entirety Resolution 2017-16.
E.5
Purchase one Vac-Con Hydro Excavator truck, and authorize the City Manager or designee to execute any necessary associated documents in an amount not to exceed $662,500.
1. Purchase one Vac-Con Hydro Excavator truck - Public Works-2024-13.pdf
2. Previous Action(1).pdf
3. Resolution(1).pdf
4. Quote.pdf
Adopted Resolution 2024-14 approving the purchase of one Vac-Con Hydro Excavator truck from Municipal Maintenance Equipment, Inc., in Sacramento, CA; and authorizing the City Manager or designee to execute any necessary associated documents in an amount not to exceed $662,500.
E.6
Memorandum of Understanding between the City and Harvest Time for the Use of Agricultural Mitigation Fees to implement a Three-Year Staffing and Marketing Program and amendment to the 2023/24 Operating Budget
1. MOU with Harvest Time for a Three-Year Marketing Program - City Manager-2024-13.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - MOU Between the City and Harvest Time.pdf Senior Analyst Abraham Salinas presented the item.
Moved by:
Susannah Meyer, Vice Mayor
Seconded by:
Pa'tanisha Pierson, Council Member
Adopted Resolution
2024-15 approving a Memorandum of Understanding (MOU) between the City and Harvest Time for the Use of Agricultural Mitigation Fees to implement a Three-Year Staffing and Marketing Program; and amend the 2023/24 Operating Budget, as amended by staff.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
F.
PUBLIC HEARINGS
F.1
An application for a General Plan amendment (GPA 24-001) to repeal the March 2023 Housing Element and adopt the City’s Housing Element Update for the period of 2023-2031 (6th Cycle), in compliance with State housing element law.
1. Housing Element CC Certification - Community Development-2024-08.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - HCD Substantial Conformance Letter.pdf
4. Attachment 3 - City Council Resolution .pdf
5. Attachment 3.1A - HCD Comment Matrix.pdf
6. Attachment 3.1B - Statutory Provisions Checklist.pdf
7. Attachment 3.2 - Brentwood Nov 2023 HEU.pdf
8. Attachment 4 - Planning Commission Agenda Report 011624.pdf Senior Planner Jennifer Hagen presented the item.
Mayor Bryant opened the public hearing.
Kenneth Jones provided comments and questions on the item.
Danny Dohrmann spoke in opposition of the item.
Rod Flohr spoke in opposition of the item.
There being no one else wishing to speak it was moved/seconded by Mendoza/Meyer to close the Public Hearing and closed unanimously.
Moved by:
Jovita Mendoza, Council Member
Seconded by:
Susannah Meyer, Vice Mayor
Adopted Resolution 2024-16 adopting the City’s November 2023 Submittal to the California Department of Housing and Community Development (HCD) for the period of 2023-2031 (6th Cycle), in compliance with State housing element law.
Ayes (5)
Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
F.2
An amendment to Title 17 (Zoning) of the Brentwood Municipal Code regarding oil and gas regulations
1. Oil and Gas Ordinance - Community Development-2024-10.pdf
2. Previous Action - Oil and Gas Ordinance.pdf
3. Draft Ordinance - Oil and Gas - PC - 01.16.24.pdf
4. PC Resolution No. 24-004.pdf
Planning Manager, Erik Nolthenius presented the item.
Mayor Bryant opened the public hearing.
Alvaro Ramos, David Gassman, and Jean Tepperman submitted e-mails in support of the item.
Carolina Villaseca spoke in support on the item.
There being no one else wishing to speak it was moved/seconded by Mendoza/Meyer to close the Public Hearing and closed unanimously.
Moved by:
Jovita Mendoza, Council Member
Seconded by:
Pa'tanisha Pierson, Council Member
Introduced and waived first reading of Ordinance 1067 removing oil and gas development as conditionally permitted uses in Planned Development District No. 17 and Planned Development District No. 55, requiring oil and gas development uses to be expressly listed as permitted or conditionally permitted uses in a district to be permitted or eligible for conditional use permits, amending oil and gas production regulations, and finding the action exempt from CEQA (RZ 23-003).
Ayes (5)
Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
G.
BUSINESS ITEMS
G.1
2024 Juneteenth Event Discussion and possible direction to staff
1. Juneteenth 2024 Event - Parks Recreation-2024-18.pdf
2. Attachment 1 Previous Action - Juneteenth.pdf
3. Attachment 2 Use of City Funds Policy 10-12 2022-101.pdf
4. Attachment 3 Listing of Juneteenth Events around Brentwood CA.pdf
5. Attachment 4 2024 City Holidays Calendar with Notes.pdf
6. Attachment 5 - 2023 Cultural and Holiday Events.pdf
7. Attachment 6 LFR Juneteenth 2024-Sponsor Letter.pdf
8. Attachment 7 East County Juneteenth Celebration Budget 2024.pdf Recreation Manager Thien Nguyen presented the item.
Mayor Bryant opened the public comment period.
Velma Wilson spoke on behalf of 4EverMe.
Danny Dohrmann provided comments on the item.
Rod Flohr provided comments in support of a Juneteenth event.
Ian Cohen provided comments in support of a Juneteenth event.
Moved by:
Pa'tanisha Pierson, Council Member
Seconded by:
Jovita Mendoza, Council Member
The City Council, by motion, provided the following direction:
Hold Juneteenth event in Brentwood on 6/19
Appoint Councilmember Pierson as liaison to work with Park & Rec staff on the 2024 event, with no need to return to full Council for approval Cancel 6/21 Concert in the Park
Repurpose 6/21 Concert in the Park event $$ for Juneteenth event City to contribute $30,000 to event
See if 4EverMe wants to either (a) partner with City or (b) accept consultant fee (or other type of compensation) for 2024 event Have conversation regarding raising City budget next year Recognize Juneteenth as an annual event to be hosted by the City of Brentwood and have conversation regarding scope of future Juneteenth events Ayes (5)
Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
G.2
Consider scheduling parameters for regular and special City Council meetings
1. Scheduling parameters for special City Council meetings - City Manager-2024-15.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Sample Month Calendar of Chamber Usage and Regional Meetings.pdf
4. Regular and Special Meetings 2023, 2024.pdf
5. Special and Regular Meetings.pdf
The City Council recessed at 10:10 p.m. and reconvened at 10:20 p.m.
City Manager Tim Ogden presented the item.
Mayor Bryant opened the public comment period.
There being no one wishing to speak, Mayor Bryant closed the public comment period.
Moved by:
Pa'tanisha Pierson, Council Member
Seconded by:
Tony Oerlemans, Council Member
Directed staff to maintain the current meeting times for regular meetings, with special meetings to begin at 5:30 p.m., and that workshops be held on months with fifth Tuesdays at 6:00 p.m.
Ayes (5)
Susannah Meyer, Vice Mayor, Jovita Mendoza, Council Member, Tony Oerlemans, Council Member, Pa'tanisha Pierson, Council Member, and Joel Bryant, Mayor Motion Approved (5 to 0)
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Member Mendoza requested:
Human Resource files related to the City Council's direct reports.
Changes to the calendar on the City's website.
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a Request from Vice Mayor Meyer to reconsider the public comment period on City agendas and potential updates to City Council/Administrative Policy 110-1.
1. Requested Item Meyer reconsider public comment period - City Manager-2024-14.pdf
2. Previous Action.pdf
3. 110-1 City Council Meeting Rules and Procedures_Updated 10102023.pdf Vice Mayor Meyer presented her item.
Mayor Bryant opened the public comment period.
Antonio Xavier spoke in favor of allowing general public comments remotely.
Rod Flohr spoke in favor of allowing general public comments remotely.
Carolina Villaseca in favor of allowing general public comments remotely.
Ian Cohen spoke in favor of allowing general public comments remotely.
There being no one else wishing to speak on the item, Mayor Bryant closed the public comment period.
Vice Mayor Meyer withdrew her request.
J.
ADJOURNMENT
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