City Council - April 09, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
Minutes of the City Council/Successor Agency meeting of March 26, 2024
1. Meeting Minutes - CCM_Mar26_2024.pdf
E.2
A Proclamation Proclaiming April 9, 2024, as Youth in Government Day
1. Youth in Government Day 2024.pdf
E.3
A Proclamation Proclaiming April 21-27, 2024, as National Volunteer Week
1. National Volunteer Week 2024.pdf
E.4
A Proclamation Proclaiming April 22, 2024, as Earth Day
1. Earth Day Proclamation 2024.pdf
E.5
Increase the purchase orders with Coast Counties Peterbilt in the amount of $120,000 for heavy-duty diesel truck repair and truck parts.
1. Increase Coast Counties purchase orders amount - Public Works-2024-15.pdf
2. Previous Action.pdf
3. Resolution.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to increase the purchase orders with Coast Counties Peterbilt in the amount of $120,000 for a total purchase order amount of $135,000 for heavy-duty diesel truck service and repair and truck parts.
E.6
Accept the ARCO AM/PM, DR19-003, off-site public improvements for maintenance.
1. ARCO Off-site Acceptance - Engineering-2024-12.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Site Map.pdf
5. 4. Acceptance Photographs.pdf
Title/Recommendation
Adopt a Resolution accepting off-site public improvements for ARCO for maintenance; accepting the Maintenance Bond; releasing the Improvement Securities and requesting that the City Clerk file this Resolution with the Recorder of Contra Costa County for these improvements, constructed as a part of ARCO AM/PM, DR19-003, located at 6970 Brentwood Boulevard.
E.7
Purchase eleven replacement vehicles and one new vehicle, and authorize the City Manager or designee to execute any necessary associated documents in a total amount not to exceed $656,030.
1. Purchase eleven replacement vehicles and one new vehicle - Public Works-2024-16.pdf
2. Previous Action(1).pdf
3. Resolution(1).pdf
4. Quote.pdf
Title/Recommendation
Adopt a Resolution approving the purchase of eleven replacement vehicles (one Ford F150 truck for the Public Works Water Division and two Explorers and eight Police Interceptors for the Police Department) and one new vehicle (Ford Ranger for the Parks & Recreation Department) from Bill Brandt Ford in Brentwood, CA; and authorizing the City Manager or designee to execute any necessary associated documents in a total amount not to exceed $656,030 for fiscal year 2023/24.
E.8
Reimbursement Agreement with Strauch Brother Incorporation, DR 19-003 for off-site traffic signal modifications located at the intersection of Brentwood Boulevard and Sunset Road.
1. ARCO Reimbursement Agreement Traffic Signal Modifications - Engineering-2024-11.pdf
2. 1. Previous Action(1).pdf
3. 2. Resolution(1).pdf
4. 3. Reimbursement Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Strauch Brother Incorporation (“Developer”) DR 19-003, for costs associated with off-site traffic signal modifications located at the intersection of Brentwood Boulevard and Sunset Road.
E.9
Authorizing the Interim City Attorney or Designee to Execute Legal Services Agreements with the law firm of Liebert Cassidy Whitmore in an Amount Not to Exceed $220,000.
1. Authorizing the Interim City Attorney or Designee to Increase Legal Services Agreements By 120000 .pdf
2. Attachment 1 - Previous Action(3).pdf
3. 001 - CC LSA Authorization (04.09.2024).pdf
Title/Recommendation
Adopt a Resolution authorizing the Interim City Attorney or designee to execute legal services agreements with the law firm of Liebert Cassidy Whitmore in an amount not to exceed $220,000.
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
Annexation #15 to Community Facilities District No. 5.
1. Annexation 15 to CFD No. 5 - Engineering-2024-14.pdf
2. 1. Previous Action(2).pdf
3. 2. Citywide CFD Exhibit.pdf
4. 3. Resolution - Calling a Special Election.pdf
5. 4. Resolution - Determining Election Results.pdf
Title/Recommendation
Hold the Public Hearing regarding the annexation of territory to the City of Brentwood (“City”) Community Facilities District No. 5 (“CFD No. 5”).
Adopt a Resolution determining to annex territory to CFD No. 5 and calling a special election for CFD No. 5.
Conduct the special election for the annexation of territory to CFD No. 5.
Adopt a Resolution determining the results of the special election for the annexation of territory to CFD No. 5.
G.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
G.1
Vineyards Parkway Traffic Update
1. Vineyards Parkway Traffic Discussion - Engineering-2024-13.pdf
2. 1. Previous Action(3).pdf
3. 2. Reports.pdf
Title/Recommendation
Receive an update on Vineyards Parkway related to acquiring additional Rectangular Rapid Flashing Beacons (“RRFBs”), increasing the duration of flashing time for beacons, most recent traffic study, traffic incident reports for 2022 and 2023, landscape improvements, prepare budget opportunities if unsuccessful on grants, develop specific instructions for landscaping contractor(s), consider the installation of additional speed limit signs, and other measures that the City can implement to improve safety, discuss and provide direction.
G.2
Amendments to City Council/Administrative Policy 110-5, renamed ‘Code of Conduct Policy’
1. Ethics and Conduct Policy - City Manager-2024-35.pdf
2. Previous Action(3).pdf
3. Resolution(3).pdf
4. 110-5 Code of Conduct Policy (redline).pdf
5. 110-5 Code of Conduct Policy (clean).pdf
6. 110-5 Ethics and Conduct Policy (current).pdf
Title/Recommendation
Adopt a Resolution approving amendments to City Council/Administrative Policy 110-5, renamed as ‘Code of Conduct Policy.’
G.3
Approve Amendments to the City Council/Administrative Policy 00-9 Renamed as 'Flag Policy' to Allow for Display of Commemorative Flags
1. Flag Policy - City Manager-2024-28.pdf
2. Previous Action(2).pdf
3. Resolution(2).pdf
4. 00-9 Flag Policy 2024.pdf
5. Half Staff Flag Policy.pdf
Title/Recommendation
Adopt a Resolution amending the updated Flag Policy to allow commemorative flags and include half-staff policies.
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a request from Council Member Mendoza related to a report from staff on a potential sales tax measure.
1. Requested Item Mendoza - Sales Tax Measure Information - City Manager-2024-32.pdf
2. Attachment 1 - Previous Action.pdf
Title/Recommendation
That the City Council consider and discuss a request from Council Member Mendoza, from the City Council meeting of March 26, 2024, related to a report from staff on why a sales tax measure could be needed, and what the funds could be used for, and the impact on the average resident.
I.2
Consider a request from Council Member Pierson to amend City Council/Administrative Policy 110-1 'City Council Meeting Rules and Procedures'
1. Requested Item - Pierson Amend Policy 110 1 - City Manager-2024-33.pdf
2. Attachment 1 - Previous Action(1).pdf
3. 110-1 City Council Meeting Rules and Procedures_Updated 10102023.pdf Title/Recommendation
That the City Council consider and discuss the request from Council Member Pierson from the March 26, 2024, City Council meeting to consider amending City Council Administrative Policy 110-1, Meetings Rules and Procedures, Section 4.3. Agenda Contents; Order of Business, potentially including the movement of ‘Informational Reports from Council Members, Committees, Liaisons, and Staff’ to another location on the agenda.
I.3
Consider a request from Council Member Pierson related to the annual preparation of a recorded briefing for residents on recent legislative housing laws that are ministerial approvals affecting Brentwood.
1. Requested Item - Pierson Annual Legislative Briefing on housing legislation - City Manager-2024-34.pdf
2. Attachment 1 - Previous Action(2).pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Pierson from the March 26, 2024, City Council meeting related to the annual preparation of a recorded briefing for residents on recent legislative housing laws that are ministerial approvals affecting Brentwood.
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On April 4, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov