From: McVey, Amanda
To: =yCouncil Members
Cc: Wimberly, Margaret
Subject: Correction to the April 9, 2024 meeting minutes Date: Tuesday, April 23, 2024 3:50:00 PM
Attachments: Revised Meeting Minutes - CCM_Apr09_2024.pdf Good afternoon Mayor and City Council,
Please see the attached revision of the Minutes of the City Council/Successor Agency meeting of April 9, 2024, correcting a typographical error identified within Vice Mayor Meyer’s informational report out.
Thank you,
Amanda
1 CITY COUNCIL/SUCCESSOR AGENCY MINUTES
April 9, 2024, 7:00 p.m.
A. CALL TO ORDER & ROLL CALL
Mayor Bryant called the meeting to order at 7:00 p.m.
Roll Call found the following members present: Mendoza, Meyer, Pierson, Oerlemans, and Mayor Bryant.
B. PLEDGE OF ALLEGIANCE
Mayor Bryant led the Pledge of Allegiance.
C. PUBLIC COMMENTS
Mayor Bryant opened Public Comments.
Owen Spishock spoke on behalf of the Youth Commission and provided updates on upcoming events.
Paul Jarvis provided comments regarding the trend of political changes and the local impacts.
Roger Marman provided comments related to public safety.
Carolina Villaseca commented on diversity, equity, and inclusion (DEI) in public schools.
Denise Duran provided comments and updates related to Brentwood Chamber of Commerce events.
Mayor Bryant closed Public Comments.
D. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES,
LIAISONS, AND STAFF
Council Member Mendoza reported on attendance at the Residential Objective Design Community Meeting, Cesar Chavez event at Los Medanos College, California Gleaming grand opening and ribbon cutting, Contra Costa County Latino Civic Leaders meeting, Budget Subcommittee meeting, Mayors' Conference, watched the Planning Commission meeting, and the Downtown Brentwood Coalition member meeting.
Council Member Pierson reported on attendance at Juneteenth planning meetings, a Fremont Bank event, and the Police Activities League (PAL) board meeting.
2 Council Member Oerlemans reported on attendance at the Tri Delta Transit board meeting, California Gleaming grand opening and ribbon cutting, ODAT Easter Egg Hunt, Brentwood Police Department swearing-in ceremony, Finance Budget Subcommittee meeting, Rotary fundraising poker tournament, watched the Planning Commission meeting, Downtown Brentwood Coalition member meeting, and attended Youth in Government.
Vice Mayor Meyer reported on attendance at an interview with the consultant conducting the overview of the Brentwood Senior Center, Contra Costa County Consolidation Plan, Day of Service planning meeting, watched the Planning Commission Meeting, attended the Flowers by Bee grand opening, and the Easter Egg Hunt downtown, Hair Encounters third anniversary celebration recognizing Adventure Therapy, East Contra Costa County Historical Society opening day, United Indian Association Holi celebration, Residential Objective Design Community Meeting, Youth in Government, and a California Alliance of Local Electeds meeting.
Mayor Bryant reported on attendance at the Mayors' Conference, Parks and Recreation Commission and Arts Commission swearing-in of new commissioners, tour of City Hall with the State Champion Odessey of the Mind participants, and Youth in Government.
Mayor Bryant then turned the meeting over to the Youth in Government students to introduce themselves.
E. CONSENT CALENDAR
Mayor Bryant pulled item E.2 to be heard separately from the Consent Calendar.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Tony Oerlemans, Council Member
Adopted the Consent Calendar as recommended by staff, excluding item E.2.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
E.1 Minutes of the City Council/Successor Agency meeting of March 26, 2024
E.2 A Proclamation Proclaiming April 9, 2024, as Youth in Government Day Mayor Bryant presented the Youth in Government Day proclamation to the Brentwood Lions Club.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
3 Motion Approved (5 to 0)
E.3 A Proclamation Proclaiming April 21-27, 2024, as National Volunteer Week
E.4 A Proclamation Proclaiming April 22, 2024, as Earth Day E.5 Increase the purchase orders with Coast Counties Peterbilt in the amount of $120,000 for heavy-duty diesel truck repair and truck parts.
Adopted Resolution 2024-30 approving and authorizing the City Manager or designee to increase the purchase orders with Coast Counties Peterbilt in the amount of $120,000 for a total purchase order amount of $135,000 for heavy-duty diesel truck service and repair and truck parts.
E.6 Accept the ARCO AM/PM, DR19-003, off-site public improvements for maintenance.
Adopted Resolution 2024-31 accepting off-site public improvements for ARCO for maintenance; accepting the Maintenance Bond; releasing the Improvement Securities and requesting that the City Clerk file this Resolution with the Recorder of Contra Costa County for these improvements, constructed as a part of ARCO AM/PM, DR19-003, located at 6970 Brentwood Boulevard.
E.7 Purchase eleven replacement vehicles and one new vehicle, and authorize the City Manager or designee to execute any necessary associated documents in a total amount not to exceed $656,030.
Adopted Resolution 2024-32 approving the purchase of eleven replacement vehicles (one Ford F150 truck for the Public Works Water Division and two Explorers and eight Police Interceptors for the Police Department) and one new vehicle (Ford Ranger for the Parks & Recreation Department) from Bill Brandt Ford in Brentwood, CA; and authorizing the City Manager or designee to execute any necessary associated documents in a total amount not to exceed $656,030 for fiscal year 2023/24.
E.8 Reimbursement Agreement with Strauch Brother Incorporation, DR 19-003 for off-site traffic signal modifications located at the intersection of Brentwood Boulevard and Sunset Road.
Adopted Resolution 2024-33 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Strauch Brother Incorporation (“Developer”) DR 19-003, for costs associated with off-site traffic signal modifications located at the intersection of Brentwood Boulevard and Sunset Road.
4 E.9 Authorizing the Interim City Attorney or Designee to Execute Legal Services Agreements with the law firm of Liebert Cassidy Whitmore in an Amount Not to Exceed $220,000.
Adopted Resolution 2024-34 authorizing the Interim City Attorney or designee to execute legal services agreements with the law firm of Liebert Cassidy Whitmore in an amount not to exceed $220,000.
F. PUBLIC HEARINGS
F.1 Annexation #15 to Community Facilities District No. 5.
Debra Galey, Senior Analyst, presented the item.
Mayor Bryant opened the Public Hearing.
There being no one wishing to speak, Mayor Bryant asked if there were any additional ballots to be submitted, there being none, he asked for a motion to close the Public Hearing.
It was moved/seconded by Council Member Pierson/Vice Mayor Meyer to close the Public Hearing and passed unanimously.
The City Clerk read the results of the special election as 100% affirmative votes.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Jovita Mendoza, Council Member
Adopted Resolution 2024-35 determining to annex territory to CFD No. 5 and calling a special election for CFD No. 5.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Susannah Meyer, Vice Mayor
Adopted Resolution 2024-36 determining the results of the special election for the annexation of territory to CFD No. 5.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
5 G. BUSINESS ITEMS
G.1 Vineyards Parkway Traffic Update
Allen Baquilar, Director of Engineering/City Engineer presented the item.
Mayor Bryant opened the public comment period.
Joe Young and Patti Styka submitted public comments by email expressing concerns and suggestions to improve traffic safety.
Joe Young commented on traffic safety concerns.
Dave Gilbert commented on traffic safety concerns.
Phil Henry commented on traffic safety concerns.
Denise Duran commented on traffic safety concerns.
Carolina Villaseca commented on traffic safety concerns.
There being no one else wishing to speak, Mayor Bryant closed the public comment period.
City Council Recessed at 9:28 pm
City Council Reconvened at 9:42 pm
Moved by: Susannah Meyer, Vice Mayor
Seconded by: Jovita Mendoza, Council Member
Received an update on Vineyards Parkway related to acquiring additional Rectangular Rapid Flashing Beacons (“RRFBs”), increasing the duration of flashing time for beacons, most recent traffic study, traffic incident reports for 2022 and 2023, landscape improvements, prepare budget opportunities if unsuccessful on grants, develop specific instructions for landscaping contractor(s), consider the installation of additional speed limit signs, and other measures that the City can implement to improve safety.
The City Council, by motion, directed staff to:
• Paint speed limit on the pavement on Vineyards Parkway at locations deemed appropriate by the City traffic engineer (and potentially Vintage Place)
• Complete re-assessment of stop sign warrant to determine if any further conditions are met
• Install stop signs if warranted. If not, return to the Council with a report
• Reduce landscaping 24” in height or greater where needed at the discretion of City staff
6 • Continue seeking grants for RRFB’s
• As staff completes the tasks above, factor the existence of parks into work
• Be proactive on Vineyards amphitheater mitigations or compliance with traffic standards
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
G.2 Amendments to City Council/Administrative Policy 110-5, renamed ‘Code of Conduct Policy’
Darin Gale, Assistant City Manager, presented the item.
Mayor Bryant opened the public comment period.
There being no one wishing to speak on the item, Mayor Bryant closed the public comment period.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Tony Oerlemans, Council Member
Adopted Resolution 2024-37 approving amendments to City Council/Administrative Policy 110-5, renamed as ‘Code of Conduct Policy', as amended during the meeting.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
G.3 Approve Amendments to the City Council/Administrative Policy 00-9 Renamed as 'Flag Policy' to Allow for Display of Commemorative Flags Margaret Wimberly, City Clerk, presented the item.
Mayor Bryant opened the public comment period.
There being no one wishing to speak on the item, Mayor Bryant closed the public comment period.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Jovita Mendoza, Council Member
Adopted Resolution 2024-38 amending the updated Flag Policy to allow commemorative flags and include half-staff policies.
7 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
H. REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Member Mendoza requested a traffic review of Minnesota Avenue and the potential purchase of additional mobile speed radar trailers.
Council Member Mendoza requested letters of support and letters of opposition to California state legislation.
Vice Mayor Meyer requested a staff report and overview of Economic Development status, citywide.
I. REQUESTED FUTURE AGENDA ITEM(S)
I.1 Consider a request from Council Member Mendoza related to a report from staff on a potential sales tax measure.
Council Member Mendoza presented the item.
Mayor Bryant opened the public comment period.
Sue Harper spoke in opposition to new sales taxes.
Carolina Villaseca spoke in opposition to new sales taxes.
Sinziana Todor spoke in opposition to new sales taxes.
Marisol Valles spoke in opposition to new sales taxes.
There being no on else wishing to speak, Mayor Bryant closed the public comment period.
Council Member Mendoza withdrew her request.
WITHDRAWN
I.2 Consider a request from Council Member Pierson to amend City Council/Administrative Policy 110-1 'City Council Meeting Rules and Procedures'
Council Member Pierson presented the item.
Mayor Bryant opened the public comment period.
Caroline Villaseca spoke in opposition to moving Informational Reports to the end of the agenda.
Nicole Xavier spoke in opposition to moving Informational Reports to the end of the agenda.
8 Melissa van Ruiten spoke in opposition to moving Informational Reports to the end of the agenda.
There being no one else wishing to speak, Mayor Bryant closed the public comment period.
Council Member Pierson withdrew her request.
WITHDRAWN
I.3 Consider a request from Council Member Pierson related to the annual preparation of a recorded briefing for residents on recent legislative housing laws that are ministerial approvals affecting Brentwood.
Council Member Pierson presented the item.
Mayor Bryant opened the public comment period.
Carolina Villaseca spoke in support of the item.
Melissa van Ruiten spoke in support of the item.
There being no one else wishing to speak on the item, Mayor Bryant closed the public comment period.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Susannah Meyer, Vice Mayor
The City Council directed staff to:
• Reach out to the League of California Cities to determine when the optimal time would be to present the information to the Council and public to allow for public input to legislators on prospective bills, and to incorporate the specific author of the legislation into the presentation
• Reach out to law firms or the League of California Cities that could provide the Council and public with an overview of housing legislation two times per year
• In addition to the overview, particular attention be paid to ministerial approval legislation that impacts Brentwood directly Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Joel Bryant, Mayor
Motion Approved (5 to 0)
J. ADJOURNMENT
It was motioned/seconded by Vice Mayor Meyer/Council Member Pierson to adjourn the meeting at 11:17 p.m.