City Council - May 28, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
REPORT ON CLOSED SESSION
D.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
E.
PRESENTATIONS
E.1
Presentation from Los Medanos College related to dual enrollment
E.2
Presentation from the members of the Internship Pilot Program.
F.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
G.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
G.1
Minutes of the City Council/Successor Agency meeting of May 14, 2024
1. Post-Meeting Minutes - CCM_May14_2024 - English.pdf
G.2
Minutes of the Special Meeting of May 16, 2024
1. Meeting Minutes - SCC_May16_2024.pdf
G.3
A Proclamation Proclaiming June 2024 as Pride Month
1. Pride Month.pdf
G.4
A Proclamation Proclaiming June 2024 as National Safety Month
1. National Safety Month.pdf
G.5
Resolutions for the holding of a general municipal election on Tuesday, November 5, 2024.
1. 2024 Election - City Manager-2024-37.pdf
2. Resolution - Consolidation.pdf
3. Resolution Candidate Statement.pdf
Title/Recommendation
1.Adopt a Resolution calling and giving notice of the holding of a general municipal election on Tuesday, November 5, 2024, for the election of one [1] Council Member in District 1, one [1] Council Member in District 3, and one [1] candidate for Mayor to be elected at large, for four-year terms as required by the provisions of the laws of the state of California relating to general law cities; requesting the Contra Costa County Board of Supervisors consolidate a general municipal election to be held on November 5, 2024, pursuant to Elections Code § 10400, et seq.; requesting that the City Clerk file a certified copy of the Resolution with the County Board of Supervisors and the County Election Department.
2.Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidate statements submitted to the voters at the election.
G.6
Investment Policy No. 10-4 and Annual Investment Program Management Delegation.
1. Investment Policy No.10-4 and Annual Investment Program Management Delegation .pdf
2. Attachment 1 - Previous Action.pdf
3. Resolution.pdf
4. final Investment Policy 10-4.pdf
Title/Recommendation
Adopt a Resolution delegating annual management responsibility for the investment program to the City Treasurer for FY 2024/25.
Title/Recommendation
G.7
Award of contract to DSS Company dba Knife River Construction for the Pavement Management Program 2024 (Asphalt), CIP Project No. 336-31703.
1. Contract Award - PMP 2024 (Asphalt) - Engineering-2024-27.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. List of Locations.pdf
5. 4. Contract.pdf
6. 5. Response to Bid Protest.pdf
Title/Recommendation
Adopt a Resolution approving the contract documents, waiving an immaterial irregularity, awarding the bid and authorizing the City Manager or designee to execute a contract and necessary documents for the Pavement Management Program 2024 (Asphalt), CIP Project No. 336-31703, (“Project”) with DSS Company dba Knife River Construction as the lowest responsible bidder in the amount of $2,077,240.00, plus funding authorization for a 1% contingency of $20,772.40, for a total funding authorization not to exceed amount of $2,098,012.40.
G.8
Notification of the correction of a clerical error in the Water utility rate schedule.
1. Correction of a clerical error in the Water utility rate schedule - Public Works-2024-19.pdf
2. Previous Action(2).pdf
3. File Memo.pdf
4. Amended Attachment A to Resolution 2023-75.pdf
5. Amended Water Rate Study.pdf
Title/Recommendation
An informational report notifying the Council that City staff will correct a clerical error to the rate schedule in Attachment A to Resolution No. 2023-75 and file an amended Water Rate Study Report.
H.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
H.1
Capital Improvement Program (CIP) for 2024/25 – 2028/29
1. 2024-25 - 2028-29 CIP Adoption - Finance and Information Systems-2024-23.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Attachment 2 - Exhibit A - 24-25 FINAL DRAFT CIP 5-1-24.pdf
4. Attachment 3 - Resolution.pdf
5. PC Resolution No. 24-020.pdf
Title/Recommendation
Adopt a resolution adopting the 2024/25 – 2028/29 Capital Improvement Program (CIP).
H.2
Consideration of actions pertaining to the City’s Landscape and Lighting Assessment Districts, including Landscape and Lighting Assessment Districts No. 19-3 and No. 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2024/25.
1. LLAD Actions for Fiscal Year 2024-25 - Parks Recreation-2024-133.pdf
2. Previous Action(1).pdf
3. Resolution(1).pdf
4. Final Engineer's Report LLADs.pdf
5. Final Engineer's Report LLAD No. 19-3 (Citywide and Local Maintenance Services).pdf
6. Final Engineer's Report LLAD No. 21-1 (Deer Ridge Landscape Improvements).pdf
7. Final Engineer's Report Citywide Park Maintenance District No. 98-1.pdf Title/Recommendation
Adopt a Resolution approving the City of Brentwood’s Landscape & Lighting Assessment Districts, Landscape & Lighting Assessment District No. 19-3, Landscape & Lighting Assessment District No. 21-1, and Citywide Park Maintenance District No. 98-1 Engineer’s Reports for Fiscal Year 2024/25; ordering improvements; confirming the diagram and assessments; levying and collecting assessments; and finding that the above actions are exempt from the California Environmental Quality Act.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
J.1
Consider a Request from Vice Mayor Meyer related to updating the regular meeting time for the Agricultural Enterprise Committee
1. Vice Mayor Meyer - Requested Item Agriculture Enterprise Timing - City Manager-2024-48.pdf
2. Previous Action.pdf
Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Meyer to update the regular meeting time for the Agricultural Enterprise Committee.
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On May 23, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov