City Council - July 23, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
REPORT ON CLOSED SESSION
D.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
Minutes of the City Council/Successor Agency meeting of June 25, 2024
1. Meeting Minutes - CCM_Jun25_2024 .pdf
F.2
Minutes of the Special City Council meeting of June 25, 2024
1. Meeting Minutes - SCC_Jun25_2024.pdf
F.3
A Proclamation Recognizing Ace Hardware's 100th Anniversary
1. Ace Hardware 100 Years.pdf
F.4
A Proclamation Proclaiming August 2024, as Back to School Month
1. Back to School Month 2024(2).pdf
F.5
Initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-1 (Hanson Lane).
1. Resolution of Initiation for LLAD 24-1 (Hanson Lane) - Parks Recreation-2024-164.pdf
2. Previous Action.pdf
3. Resolution.pdf
4. Preliminary Engineer's Report - LLAD 24-1 (Hanson Lane).pdf Title/Recommendation
Adopt a resolution initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-1 (Hanson Lane); declaring the intention to levy and collect assessments; and setting the date of September 10, 2024 at 7:00 p.m. or at such time thereafter that the matter can be heard for the Public Hearing in accordance with the provisions of the Streets and Highways Code “Landscaping and Lighting Act of 1972” and California Proposition No. 218.
F.6
Initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-2 (Trumark Trailside)
1. Resolution of Initiation for LLAD 24-2 (Trumark Trailside) - Parks Recreation-2024-165.pdf
2. Previous Actions(1).pdf
3. Resolution(2).pdf
4. Preliminary Engineer's Report - LLAD 24-2 (Trumark Trailside).pdf Title/Recommendation
Adopt a resolution initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-2 (Trumark Trailside); declaring the intention to levy and collect assessments; and setting the date of September 10, 2024, at 7:00 p.m. or at such time thereafter that the matter can be heard for the Public Hearing in accordance with the provisions of the Streets and Highways Code “Landscaping and Lighting Act of 1972” and California Proposition No. 218.
F.7
Initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-3 (Inez Estates)
1. Resolution of Initiation for LLAD 24-3 (Inez Estates) - Parks Recreation-2024-166.pdf
2. Previous Actions.pdf
3. Resolution(1).pdf
4. Preliminary Engineer's Report - LLAD 24-3 (Inez Estates).pdf Title/Recommendation
Adopt a resolution initiating and declaring the intention to order the formation of Landscape & Lighting Assessment District No. 24-3 (Inez Estates); declaring the intention to levy and collect assessments; and setting the date of September 10, 2024, at 7:00 p.m. or at such time thereafter that the matter can be heard for the Public Hearing in accordance with the provisions of the Streets and Highways Code “Landscaping and Lighting Act of 1972” and California Proposition No. 218.
F.8
Purchase and Sale Agreement with Houser/Maggiora for utility easements to service the Innovation Center @ Brentwood.
1. Purchase and Sale Agreement Houser - Innovation Center utility easement - City Manager-2024-24.pdf
2. 1. Previous Action.pdf
3. 2. Easement Exhibit.pdf
4. 3. Resolution.pdf
5. 4. Agreement for Purchase and Sale of Easements.pdf
Title/Recommendation
Adopt a resolution approving and authorizing the City Manager, or designee, in coordination with the City Attorney, to execute an Agreement for Purchase and Sale of Easements, in substantial conformance with the attached agreement, with Melrina A. Houser, as Trustee of the Houser Family Survivor’s Trust, as to an Undivided 37.5% Interest; William P. Maggiora and Joyce K. Yano-Maggiora, Husband and Wife, as Joint Tenants, as to an Undivided 37.5% Interest; and Debra R. Maggiora, a married woman as her sole and separate property as to an Undivided 25% Interest, for a portion of APNs 019-081-009 and 019-081-020, to acquire utility easements necessary for CIP Project No. 336-31695 Innovation Center @ Brentwood Infrastructure (“Project”) for $84,500, and authorizing execution of other documents as necessary to complete the right-of-way transaction.
Necessary CEQA findings will be made upon construction plan design and prior to construction.
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
An application for a Vesting Tentative Subdivision Map, Design Review, Density Bonus request, and request for associated waivers including the City’s General Plan Density Transition Policy.
1. Orchard Grove North City Council - Community Development-2024-56.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2- Council Resolution- MND- Orchard Grove North.pdf
4. Attachment 3- Council Resolution- VTSM Orchard Grove North.pdf
5. Attachment 4- Council Resolution- Design Review Orchard Grove North.pdf
6. Attachment 5- Architectural Project Plans.pdf
7. Attachment 6- VTSM Plans.pdf
8. Attachment 7- Landscape Plans.pdf
9. Attachment 8-Project Description.pdf
10. Attachment 9- Interim Object Design Standards.pdf
11. Attachment 10- MND Public Comments.pdf
12. Attachment 11- CEQA Comment Letter Response.pdf
13. Attachment 12- July 2, 2024 Planning Commission Staff Report (without attachments).pdf
14. Attachment 13- CEQA Errata Sheet.pdf
Title/Recommendation
Adopt three separate resolutions: (1) approving a Mitigated Negative Declaration (SCH# 20240501112) and Mitigation Monitoring and Reporting Program and Errata Sheet; (2) approving the Vesting Tentative Subdivision Map No. 9649 (VTSM 9649) for the subdivision of 9.6-acres in 34 single-family residential lots; and (3) approving Design Review No 23-012 (DR 23-012) for the Orchard Grove project, as conditioned.
The project includes a Vesting Tentative Subdivision Map (VTSM 9649) for the subdivision of 9.6-acres into 34 parcels (including 30 single-family detached homes and four affordable duets), one on-site bioretention parcel, and a designated 0.4-acre remainder parcel. The project also includes a density bonus application to allow for a 17.2% increase in density (3.54 units per acre) pursuant to the State Density Bonus Law (SDBL
)
and waivers including the General Plan density transition policy, as well as a design review application (DR 23-012) for the homes to be constructed on the 34 lots. The project is located at 1901 Lone Oak Road, just south of Grant Street and directly east of Adams Lane (APN 016-040-004).
The City prepared a mitigated negative declaration and Errata Sheet for this project in accordance with the requirements of the California Environmental Quality Act (CEQA, codified at Public Resources Code §§ 21000, et seq., and as further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq.). Several potentially significant impacts are identified; however, mitigation measures are incorporated to reduce those impacts to less than significant levels. All mitigation measures are included by reference as conditions of approval.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
Amendment No. 1 to the Agreement for Artist Services with Douwe Blumberg for the “Fields of Time” Public Art Spaces, CIP#337-37244
1. Public Art Spaces - FoT - Amendment 1 - Parks Recreation-2024-168.pdf
2. Attachment 1 Previous Actions Fields of Time.pdf
3. Attachment 2 Fields of Time Figure Renderings.pdf
4. Attachment 3 Amended CIP Sheet - Fields of Time July 2024.pdf
5. Attachment 4 Fields of Time Project History .pdf
6. Attachment 4 Fields of Time Budget History.pdf
7. Attachment 5 DRAFT Douwe Blumberg - Fields of Time - Amendment 1 to Artist Agreement - rev 7.8.24 (002).pdf
8. Attachment 6 CC Resolution - Fields of Time.pdf
Title/Recommendation
Staff is recommending the City Council 1) provide direction to City Staff on updating the “Fields of Time” (“FOT”) monument figures; 2) adopt a resolution approving and authorizing the City Manager or designee to execute an amendment to the agreement with Douwe Blumberg for the FOT; and 3) amend the FY 2024/25 – 2028/29 Capital Improvement Program for the Public Art Spaces Capital Improvement Program (CIP) #337-37244 (“Project” or “Public Art Spaces Project”).
H.2
Report on Economic Development and Innovation Center Efforts from 2022-2024
1. Economic Development and Innovation Center Efforts from 2022-2024 - City Manager-2024-46.pdf
2. Economic Development in Brentwood - Achievements, Challenges, and Future Opportunities.pdf Title/Recommendation
Receive update from staff regarding development of the Innovation Center and the City’s Economic Development efforts.
H.3
Planning Commission request for the City Council to consider increasing the notification radius for public hearing items from 300 feet to 1,000 feet
1. Planning Commission request to increase public hearing notification radius.pdf
2. BMC Section 17.800.009.pdf
Title/Recommendation
Provide staff direction regarding whether to proceed with amending the Brentwood Municipal Code to increase the notification radius for public hearing items.
H.4
Planning Commission request to study open space protection issues following the passage of Measure Q
1. Planning Commission request to study open space - Community Development-2024-63.pdf
2. 1. Commissioner Flohr’s Open Space Protection Recommendations to City Council.pdf Title/Recommendation
Provide staff direction regarding whether to proceed with studying amendments to the Brentwood Municipal Code, Right to Farm Ordinance, and Conservation and Open Space Element to provide additional open space protection following the passage of Measure Q.
H.5
Planning Commission request to study traffic and safety concerns in the vicinity of Grant Street, Adams Lane, Caper Drive, and Lone Oak Road
1. Planning Commission Request to Study Traffic in the Vicinity of Grant Street and Adams Lane - Community Development-2024-59.pdf Title/Recommendation
Provide staff direction regarding whether to study traffic and safety concerns in the vicinity of Grant Street, Adams Lane, Caper Drive, and Lone Oak Road, including the scope and content of what should be studied.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
J.1
A Request from Vice Mayor Meyer and Council Member Mendoza to discuss requiring that media outlets used by the City be held to the Society of Professional Journalists Code of Ethics
1. Requested Item Meyer Mendoza - Journalist Code of Ethics - City Manager-2024-51.pdf
2. Previous Action(2).pdf
Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Meyer and Council Member Mendoza to discuss requiring media outlets with which the City spends money on advertising, or that distribute City press releases, be held to the Society of Professional Journalists Code of Ethics and that those organizations state publically that they follow those guidelines.
J.2
A Request from Council Member Pierson to change the Age and Disabilities Friendly Communities Committee, and the Diversity, Equity, Belonging and Inclusion Committee, from ad-hoc to standing committees.
1. Requested Item - Pierson change two committees to standing committees - City Manager-2024-52.pdf
2. Previous Action(1).pdf
3. Sample Month Calendar of Chamber Usage.pdf
Title/Recommendation
That the City Council consider a request from Council Member Pierson to change the Age and Disabilities Friendly Communities Committee, and the Diversity, Equity, Belonging and Inclusion Committee, from ad-hoc to standing committees, and thus subject to the Ralph M. Brown Act.
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On July 18, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov