City Council - October 08, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
PRESENTATIONS
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
A Proclamation Proclaiming October 14, 2024, as Indigenous Peoples' Day
1. Indigenous Peoples' Day.pdf
F.2
Approve and authorize the City Manager or designee to execute necessary documents to purchase Toro DXi Central Control System Irrigation Controllers from SiteOne Landscape Supply; and amend the Operating Budget and CIP.
1. Approve Purchase of Updated Central Irrigation Controllers - Parks Recreation-2024-214.pdf
2. Previous Action(3).pdf
3. Quote .pdf
4. Sole Source.pdf
5. CIP Sheet.pdf
6. Resolution(2).pdf
Title/Recommendation
Adopt the Resolution 1) approving and authorizing the City Manager or his designee to execute necessary documents to purchase Toro DXi Central Control System Irrigation Controllers for the Irrigation Controllers, CIP Project No. 352-52451, from SiteOne Landscape Supply in an amount not to exceed $280,852 in FY 2024/25, $274,155 plus a funding authorization contingency amount of $25,210 for a not to exceed funding authorization amount of $299,365 in FY 2025/26, $288,132 plus a funding authorization contingency amount of $55,639 for a not to exceed funding authorization amount of $343,771 in FY 2026/27, for a grand total not to exceed spending authority of $923,988 for the project; 2) amending the 2024/25 – 2025/26 Operating Budget for the associated funding transfers; and 3) amending the 2024/25 – 2028/29 Capital Improvement Program (CIP).
F.3
Award a Contract for the Windsor Way Park Playground Replacement and amend the 2024/25 – 2028/29 Capital Improvement Program and 2024/25 Operating Budget
1. Award of Contract for the Windsor Way Park Playground Replacement-Parks Recreation-2024-215.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Resolution .pdf
4. Draft Contract.pdf
5. Concept Plans.pdf
6. Developmental Benefits.pdf
7. CIP Sheet(1).pdf
Title/Recommendation
Adopt a Resolution 1) approving the purchase and installation of playground equipment for Windsor Way Park, and authorizing the City Manager or his designee to execute a contract, in substantial conformance with the attached draft (and any necessary documents) in the amount of $213,611.00, plus funding authorization for a 10% contingency amount of $21,361.10, for a total spending authorization not to exceed amount of $234,972.10 with Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for the Windsor Way Park Playground Replacement, CIP Project No. 352-52452, 2) amending the 2024/25 – 2028/29 Capital Improvement Program, and 3) amending the 2024/25 Operating Budget for the associated project funding transfer.
The project is exempt from the California Environmental Quality Act (CEQA), pursuant to Section §15302 of the CEQA Guidelines, because the proposed project would remove the existing play structure, and replace it with a new play structure at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
F.4
Purchase one new solid waste collection truck, and authorize the City Manager or designee to execute any necessary documents in a total amount not to exceed $479,000
1. Purchase one new Solid Waste collection truck - Public Works-2024-25.pdf
2. Previous Action(1).pdf
3. Resolution.pdf
4. Quote.pdf
Title/Recommendation
Adopt a Resolution approving the purchase of one new collection truck, a Wittke front load truck, for the Solid Waste Division from Arata Equipment Company in San Carlos, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $479,000.
F.5
Resolution to approve and authorize the City Manager to execute necessary documents to purchase police vehicle equipment for the outfitting of emergency vehicles with Strommel Inc., dba LEHR Auto Electric for a total not to exceed $155,984
1. LEHR Emergency Vehicle Outfitting - Police-2024-08.pdf
2. Attachment 1.pdf
3. LEHR Reso.pdf
4. Bid Tab.pdf
Title/Recommendation
Adopt a resolution approving and authorizing the City Manager or designee to execute necessary documents with Stommel Inc., dba LEHR Auto Electric for a total not to exceed amount of $155,984.05 for fiscal year 2024/25 for the purchase of police vehicle equipment required for the outfitting of police vehicles.
F.6
An agreement with W.M. Lyles Co. for SCADA System Upgrade Services for the Water and Wastewater SCADA System Upgrade, CIP Project No. 562-56402 and an amendment to the 2024/25 Operating Budget
1. Water and Wastewater SCADA System Upgrade Agreement.pdf
2. Previous Action(2).pdf
3. Resolution(1).pdf
4. Agreement.pdf
5. CIP Project Sheet.pdf
Title/Recommendation
Staff recommends the City Council 1) adopt a resolution authorizing the City Manager or designee to execute an agreement and necessary documents for SCADA System Upgrade Services for the Water and Wastewater Supervisory Control and Data Acquisition (SCADA) System Upgrade, CIP Project No. 562-56402 in the amount of $1,785,125, plus funding authorization for a 15% contingency of $267,769, for a total not to exceed funding authorization amount of $2,052,894 with W.M. Lyles Co.; 2) amend the 2024/25 – 2028/29 CIP to increase the Water and Wastewater SCADA System Upgrade project sheet by $1,258,917 for a total project cost not to exceed $4,949,917; and 3) amend the 2024/25 Operating Budget for the associated project funding transfers.
F.7
An Agreement with The Shalleck Collaborative, Inc. for City Facility Audiovisual System for Design and Consulting services for the City Facility Audiovisual System Upgrade, CIP Project No. 337-37259
1. Citywide Audiovisual System Design Agreement - Finance and IS-2024-31.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Contract.pdf
5. 4. City Facility Audiovisual System Upgrade CIP sheet.pdf Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute an Agreement for City Facility Audiovisual (“AV”) System Design and Consulting Services for the City Facility Audiovisual System Upgrade, CIP Project No. 337-37259 (“Project”) in the amount of $86,700, plus funding authorization for a 5% contingency of $4,335, for a total not to exceed funding authorization amount of $91,035, with The Shalleck Collaborative, Inc.
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
Consideration of Fifth Amendment to Joint Exercise of Powers Agreement for East Contra Costa Regional Fee and Financing Authority and East Contra Costa Regional Fee Program 2024 Update Report
1. Fifth Amendment to Joint Exercise of Powers Agreement for ECCRFFA - Engineering-2024-34.pdf
2. 1. Previous Action(2).pdf
3. 2. ECCRFFA Transportation Project List - August 2024.pdf
4. 3. East Contra Costa Regional Fee 2024 Program Update Report.pdf
5. 4. Fifth Amendment to Joint Exercise of Powers Agreement.pdf
6. 5. Resolution.pdf
Title/Recommendation
Adopt a resolution (1) approving and authorizing the City Manager, or designee, to execute a Fifth Amendment to Joint Exercise of Powers Agreement (“JEPA”) for the East Contra Costa Regional Fee and Financing Authority (“ECCRFFA”) and (2) approving and adopting the East Contra Costa Regional Fee Program 2024 Update Report.
G.2
Waive the first reading and introduce an ordinance approving a Zoning Text Amendment (RZ 24-007) to the Brentwood Municipal Code to update Section 17.800.009(A)(2) to increase the notification radius for public hearing items from 300 feet to 1,000 feet
1. CC Public Hearing Notice Radius - RZ24-007 - Community Development-2024-84.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - Draft Ordinance 1st Reading.pdf
Title/Recommendation
Waive the first reading and introduce an ordinance approving an amendment (RZ 24-007) to the Brentwood Municipal Code, amending Section 17.800.009(A)(2) to increase the notification radius for public hearing items from 300 feet to 1,000 feet.
These text amendments are exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15378 as it is not a project under CEQA, and further if it was considered a project, it is exempt pursuant to CEQA Guidelines Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
Waive the first reading and introduce an ordinance approving a modification to the Brentwood Municipal Code to allow Pad-Mounted Transformers within Development Projects
1. Ordinance - Undergrounding Transformers - Engineering-2024-37.pdf
2. 1. Previous Action(1).pdf
3. 2. Permanent Ordinance Amending BMC Section 16.120.120.pdf Title/Recommendation
Introduce and waive the first reading of a permanent ordinance to amend Brentwood Municipal Code Section 16.120.120, allowing Permittees to install pad-mounted transformers within development projects in certain circumstances, while the City monitors the nationwide supply chain issues related to underground transformers.
The proposed permanent ordinance is not an action subject to the California Environmental Quality Act (CEQA), as the action has no potential for resulting in physical change to the environment. (14 Cal. Code. Regs. § 15358.) Further, adoption of the permanent ordinance is exempt under CEQA because it will not cause a change in any of the physical conditions within the area affected by the ordinances. (14 Cal. Code Regs. § 15061(b)(3).)
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
J.1
A request from Council Member Mendoza requesting staff hold a townhall related to permitting and business license processes
1. Requested Item Mendoza Townhall Permitting Business License Processes - City Manager-2024-70.pdf
2. Previous Action.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting staff hold a town hall inviting business to provide feedback on potential improvements to the permitting and business license process.
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On October 3, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov