City Council - November 12, 2024
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
PRESENTATIONS
D.1
Key to the City Presentation
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
A Proclamation Proclaiming November 30, 2024, as Small Business Saturday
1. Small Business Saturday 2024.pdf
F.2
A Proclamation Proclaiming December as National Giving Month
1. National Giving Month 2024.pdf
F.3
Award of Contract for the Egret Park Playground Replacement and amend the 2024/25 – 2028/29 Capital Improvement Program and 2024/25 Operating Budget
1. Award of Contract for the Egret Park Playground Replacement - Parks Recreation-2024-226.pdf
2. Attachment 1 - Previous Action.pdf
3. Resolution .pdf
4. Contract.pdf
5. Conceptual Plans.pdf
6. Ages 5-12 Development Benefits.pdf
7. CIP Sheet.pdf
Title/Recommendation
Adopt a Resolution 1) approving the purchase and installation of playground equipment for Egret Park Playground Replacement, CIP Project No. 352-52450, and authorizing the City Manager or designee to execute a contract, and necessary documents, in the amount of $352,525.71, plus funding authorization for a 10% contingency amount of $35,252.57, for a total funding authorization not to exceed amount of $387,778.28 with Park Planet, a division of Park Associates, Inc. for Egret Park Playground Replacement, CIP Project No. 352-52450, 2) amending the FY 2024/25 – 2028/29 Capital Improvement Program (CIP), and 3) amending the 2024/25 Operating Budget for associated project funding transfer.
The project is exempt from the California Environmental Quality Act (CEQA), pursuant to Section §15302 of the CEQA Guidelines, because the proposed project would remove the existing play structure, and replace it with a new play structure at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
F.4
Notice of Completion for Sandstone Environmental Engineering Inc. for the Pavement Management Program 2024 (Concrete)
1. Acceptance of PMP 2024 - Concrete - Engineering-2024-39.pdf
2. 1. Previous Action.pdf
3. 2. Acceptance Photographs.pdf
4. 3. Notice of Completion.pdf
5. 4. Resolution.pdf
Title/Recommendation
Adopt a Resolution accepting the work performed by Sandstone Environmental Engineering Inc. (“Contractor”) for the Pavement Management Program 2024 (Concrete) (“Project”); and requesting the City Clerk to file a Notice of Completion with the County Recorder.
A Notice of Exemption was filed with the County Recorder on March 27, 2024.
F.5
Contract Change Order No. 2 and Notice of Completion with DSS Company dba Knife River Construction for the Pavement Management Program 2024 (Asphalt), CIP Project No. 336-31703
1. Amend Budget and Accept PMP 2024 Asphalt-2024-40.pdf
2. 1. Previous Action(2).pdf
3. 2. Resolution(1).pdf
4. 3. Contract Change Order No. 2.pdf
5. 4. Acceptance Photographs.pdf
6. 5. Notice of Completion.pdf
7. 6. CIP Budget Sheet.pdf
Title/Recommendation
Adopt a Resolution: 1) approving and authorizing the City Manager or designee to execute Contract Change Order No. 2 to the Contract with DSS Company dba Knife River Construction (“Knife River”) for the Pavement Management Program 2024 (Asphalt), CIP Project No. 336-31703 (“Project”), in the amount of $98,669.37 for a total not to exceed Contract price of $2,195,447.07; 2) amending the 2024/25 – 2028/29 Capital Improvement Program (“CIP”); 3) amending the 2024/25 Operating Budget for the associated Project funding transfer; 4) accepting the work performed by Knife River for the Project; and 5) requesting the City Clerk to file a Notice of Completion with the County Recorder.
F.6
Acceptance of Department of Justice Tobacco Grant Funds and Authorization to City Manager to Complete All Necessary Documents
1. DOJ Tobacco Grant Resolution - Community Development-2024-101.pdf
2. Previous Action.pdf
3. Grant Acceptance resolution.pdf
4. Brentwood PD_ Award Letter 24-25.pdf
5. Brentwood PD_ Summary of Award 24-25.pdf
Title/Recommendation
Staff recommends that the City Council adopt a Resolution authorizing the City Manager or their designee to accept grant funds in the amount of $67,557 from the California Department of Justice Office of the Attorney General Tobacco Grant Program and execute and submit all necessary documents for the grant.
F.7
Growth Management Checklist for allocation of Measure J Local Street Maintenance & Improvement funds for calendar years 2022 and 2023
1. CCTA Measure J Checklist - Engineering-2024-41.pdf
2. 1. Previous Action(1).pdf
3. 2. Resolution.pdf
4. 3. Measure J Compliance Checklist.pdf
Title/Recommendation
Adopt a Resolution certifying that the City of Brentwood is in compliance with the Measure J Growth Management Program and authorizing the City Manager or designee to execute the Growth Management Checklist for calendar years 2022 and 2023 for allocation of Measure J Local Street Maintenance & Improvement funds and submit the same to CCTA.
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
Waive the first reading and introduce ordinances approving a Zoning Text Amendment (RZ 24-005) to the Brentwood Municipal Code to update regulations related to automobile service stations/gas stations, carwashes, and short-term rentals
1. CC Focused Code Updates RZ24-005 - 1st Reading - Community Development-2024-94.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Attachment 2 - Draft Ordinance - Gas Stations and Carwashes.pdf
4. Attachment 3 - Draft Ordinance - STR.pdf
5. Attachment 4 - LUD Reports.pdf
Title/Recommendation
Waive the first reading and introduce:
1. An ordinance approving amendments to the Brentwood Municipal Code to prohibit new automobile service stations/gas stations and carwashes and instead allow for the operation of Alternative Fuel Stations in all zones where currently allowed; add new land use classification in Section 17.030.030 (Definitions) for Alternative Fuel Station.
2. An ordinance approving an amendment to Brentwood Municipal Code Chapter 17.796 (Short-Term Rentals) to more clearly define and prohibit short-term rentals.
The proposed text amendments are exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that the proposed ordinances would restrict future land uses and development and would not facilitate new construction or other groundbreaking activities. There is no potential to result in either a direct physical change to the environment or a reasonably foreseeable indirect physical change to the environment.
G.2
Adoption of User Fee Report for updating Community Development Fees and amending the Cost Allocation Plan to adopt, change and eliminate certain fees
1. Development User Fee Report and Cost Allocation Plan - Community Development-2024-98.pdf
2. Previous Action(1).pdf
3. Resolution.pdf
4. Brentwood Development User Fee Report prepared by Government Consulting Partners.pdf
5. Cost Allocation Plan for Community Development Fees.pdf Title/Recommendation
Adopt the User Fee Report and amend the FY 2023/24 Cost Allocation Plan and Schedule of City Fees to adopt, change, and eliminate certain project and permitting fees; and find that the proposed amendments do not constitute a project for the purposes of the California Environmental Quality Act.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
Focused Zoning Code Update Direction: Self-storage facilities
1. Focused Zoning - Self Storage Continued Discussion - Community Development-2024-95.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Attachment 2 - Self-storage Facilities.pdf
Title/Recommendation
Provide direction to staff on potential new regulations within the framework of the Focused Zoning Code Update related to self-storage facilities.
H.2
Approve a successor Memorandum of Understanding between the City of Brentwood and the Brentwood Police Officers’ Association for the period of July 1, 2024 - June 30, 2027, and adopt Appropriations Amendments to the 2024/25 – 2025/26 Operating Budget
1. POA Association MOU FY24-25 to 26-27 - Human Resources-2024-02.pdf
2. Attachment 1 - Previous Action BPOA MOU 2024-2027.pdf
3. Resolution BPOA 2024-2027 FINAL.pdf
4. BPOA MOU 2024-2027 Track Changes FINAL.pdf
5. BPOU MOU 2024-2027 FINAL.pdf
Title/Recommendation
Adopt a Resolution 1) Approving and Authorizing the City Manager to execute a successor Memorandum of Understanding (MOU) between the City of Brentwood and the Brentwood Police Officers’ Association for the period of July 1, 2024 through June 30, 2027; 2) Approving the Pay Schedule in accordance with the California Code of Regulations, Title 2, Section 570.5 and Authorizing the Director of Human Resources/Risk Manager to make ministerial revisions to the Pay Schedule to reflect the changes; and 3) Adopting Appropriations Amendments to the 2024/25 – 2025/26 Operating Budget.
The proposed actions will ensure there is a current agreement between the City of Brentwood and Brentwood Police Officers’ Association regarding wages, hours, and other terms and conditions of employment.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On November 7, 2024, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov