City Council - January 14, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
A Proclamation Proclaiming January 16, 2025, as Religious Freedom Day
1. Proclamation_Religious Freedom Day 2025.pdf
E.2
A Proclamation Proclaiming January 20, 2025, as Martin Luther King Jr. Day
1. Proclamation_Martin Luther King Jr Day 2025.pdf
E.3
Recognized Obligation Payment Schedule (ROPS) 25-26
1. ROPS 25-26 - Finance and Information Systems-2025-01.pdf
2. ATTACHMENT 1 - PREVIOUS ACTION(1).pdf
3. ATTACHMENT 2 - Resolution ROPS 25-26.pdf
4. ATTACHMENT 3 - Exhibit A ROPS 25-26.pdf
Title/Recommendation
Staff recommends adopting a Resolution of the Successor Agency to the Brentwood Redevelopment Agency (“Successor Agency”) approving the Recognized Obligation Payment Schedule (“ROPS”) and Administrative Budget for July 2025 – June 2026, and authorizing the Director of Finance and Information Systems and/or his designee, in consultation with the General Counsel, to make minor adjustments thereto as necessary to secure approval of the ROPS and/or the Administrative Budget by the State Department of Finance; and to undertake other actions necessary to carry out the purposes of the resolution.
E.4
Execute a Grant Agreement with Bay Area Air Quality Management District for the Fleet Electrification Project, CIP Project No. 337-37265.
1. BAAQMD Agreement - Public Works-2025-01.pdf
2. 1. Previous Action(1).pdf
3. 2. Resolution.pdf
4. 3. CIP Budget Sheet.pdf
5. 4. BAAQMD - December 11, 2024 Agenda Item.pdf
6. 5. BAAQMD - Draft Grant Agreement.pdf
Title/Recommendation
Staff recommends the City Council adopt a Resolution authorizing the City Manager or designee to execute a grant agreement with Bay Area Air Quality Management District (“BAAQMD”) for the Fleet Electrification Project, CIP Project No. 337-37265 (“Project”); amending the 2024/25 – 2028/29 Capital Improvement Program (“CIP”); and amending the 2024/25 Other Grants Fund Operating Budget for the associated project funding transfer and grant revenue in the amount of $3,218,000.
E.5
Purchase one new skid steer loader, and authorize the City Manager or designee to execute any necessary documents in a total amount not to exceed $127,000.
1. Purchase of one new John Deere skid steer loader - Public Works-2025-02.pdf
2. Previous Action.pdf
3. Resolution.pdf
4. Quote.pdf
Title/Recommendation
Adopt a Resolution approving the purchase of one new John Deere skid steer loader for the Street Maintenance Division from Pape Machinery in Newark, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $127,000.
E.6
Informational Report on Final Map of Subdivision No. 9574, Hanson Lane, developed by Meritage Homes, Inc.
1. Informational Report on Final Map of Subdivision No. 9574, Hanson Lane - Engineering-2025-01.pdf
2. 1. Previous Action.pdf
3. 2. Site Map.pdf
4. 3. Approved Final Map.pdf
Title/Recommendation
Receive and file an Informational Report on Final Map approval by the City Manager of Subdivision No. 9574, Hanson Lane, developed by Meritage Homes, Inc., located at 251 Hanson Lane (018-231-034). This report was continued from the City Council’s meeting of December 10, 2024, at the request of Councilmember Mendoza.
E.7
Award an agreement to Peregrine Technologies, Inc. for the purchase of software for $274,500 to provide a comprehensive data integration solution with secure information sharing and electronic court filing.
1. Peregrine Technologies - Police-2025-01.pdf
2. Peregrine Technologies Resolution.pdf
3. Brentwood PD - Peregrine Standard Order Form 2024.10.2540 (002).pdf Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute an agreement and necessary documents with Peregrine Technologies, Inc. in the amount of $217,500, plus funding authorization for an additional $57,000 for contingencies, for a total not to exceed amount of $274,500 over a three-year term for the purchase of software that provides a comprehensive data integration solution with secure information sharing and electronic court filing; and amend the FY 2024/25 and FY 2025/26 General Fund Operating Budget in the amount of $91,500 each year.
E.8
Approve the purchase of replacement tables and chairs for the Brentwood Community Center and Brentwood Senior Activity Center from MityLite Inc.
1. Purchase of Tables and Chairs from MityLite - Parks Recreation-2025-01.pdf
2. Attachment 1 - Previous Action.pdf
3. Resolution(1).pdf
Title/Recommendation
Adopt a Resolution approving the purchase of replacement tables and chairs for the Brentwood Community Center (BCC) and Brentwood Senior Activity Center (BSAC) from MityLite Inc. and authorize the City Manager or designee to execute necessary documents for a total not to exceed amount of $97,080.01.
E.9
Resolution approving Fee Waiver for Be Exceptional for FY 2024/2025, in an amount not to exceed $25,000
1. 2024 Be Exceptional Fee Waiver - Parks Recreation-2025-02.pdf
2. Previous Action(2).pdf
3. Resolution(2).pdf
4. Use of City Funds Policy 10-12.pdf
Title/Recommendation
City staff recommends the City Council adopt a Resolution approving a fee waiver for use of the Brentwood Community Center, Brentwood Senior Activity Center, and the Brentwood Skate Park for inclusive programming and programs designed for persons with disabilities. The fee waiver is requested for FY 2024/25 in an amount not to exceed $25,000.
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
An amendment to the Brentwood Municipal Code to update Chapter 5.68 (Mobile Vending) and an amendment to Chapter 17.850 (Temporary Use Permits)
1. CC Mobile Vending - Continuance - Community Development-2025-01.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Attachment 2 - DTSP Map.pdf
4. Attachment 3 - Draft Ordinance Chapter 5.68 .pdf
5. Attachment 4 - Draft Ordinance Chapter 17.850.pdf
Title/Recommendation
Waive the first reading and introduce:
1. An ordinance approving an amendment (Rezone No. 24-004) to Brentwood Municipal Code Chapter 17.850 (Temporary Use Permits) to add regulations related to Long-Term Mobile Vending Facilities and Commissaries.
2. An ordinance approving an amendment to Brentwood Municipal Code Chapter 5.68 (Mobile Vending) to establish new mobile vending regulations.
These two ordinances and text amendments are exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, as they are not a “project” and have no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. 14 Cal. Code Regs. § 15378(a). Further, the Ordinances are exempt from CEQA as there is no possibility that either Ordinance or their implementation would have a significant negative effect on the environment. 14 Cal. Code Regs. § 15061(b)(3).
F.2
Conduct a Public Hearing Making Certain Findings Pursuant To Government Code Section 4217.10 Et Seq. related to a Turnkey Design and Construction Energy Services Agreement for the Fleet Electrification Project, CIP Project No. 337-37265
1. Certain Findings for Section 4217 - Public Works-2025-03.pdf
2. 1. Previous Action(2).pdf
3. 2. Resolution .pdf
4. 3. Public Hearing Notice.pdf
5. 4. Project Savings Findings.pdf
Title/Recommendation
Staff recommends the City Council conduct a public hearing making certain findings pursuant to Government Code Section 4217.10 et seq. related to a Turnkey Design and Construction Energy Services Agreement for the Fleet Electrification Project (“Project”), Capital Improvement Program (“CIP”) Project No. 337-37265.
G.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
G.1
An Ordinance amending Title 16 (Subdivisions and Land Development) of the Brentwood Municipal Code, consistent with the provisions of State law (Senate Bills 684 and 1123)
1. SB 684 Ordinance - Community Development-2025-03.pdf
2. Draft Ordinance - SB 684.pdf
Title/Recommendation
Staff recommends that the City Council waive the first reading of and introduce an Ordinance (1) amending Brentwood Municipal Code (BMC) Sections 16.020.030, 16.020.050, and 16.020.060; and (2) adding BMC Chapter 16.190. The proposed Ordinance would update and streamline the City’s existing Subdivision Ordinance to comply with recent State law requiring local jurisdictions to provide a ministerial review process for certain subdivisions and housing developments on multi-family lots that meet specific eligibility requirements.
The proposed Ordinance is not an action subject to the California Environmental Quality Act (CEQA), as it has no potential for resulting in a physical change to the environment (14 Cal. Code. Regs. § 15358). Further, Government Code Sections 65852.28(e), 65913.4.5(b), and 66499.41(i) state that an ordinance adopted by a local agency to implement the streamlined ministerial approval requirements of SB 684 is not considered a project under CEQA.
G.2
Amendment No. 2 to the Agreement for Artist Services with Motivated Metal for the “Radiant Convergence” Public Art Spaces, CIP #337-37244
1. Amend. 2 - Public Art Space - Radiant Convergence - Parks Recreation-2024-259.pdf
2. Attachment 1 Previous Actions Radiant Convergence.pdf
3. Attachment 2 Resolution - Radiant Convergence.pdf
4. Attachment 3 CIP Sheet - 337-37244.pdf
5. Attachment 4 Radiant Convergence Timeline.pdf
6. Attachment 5 Motivated Metal - Radiant Convergence - Amendment 2 for Motivated Metal.pdf
7. Attachment 6 Rendering and Scale - Radiant Convergence.pdf Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute Amendment No. 2 to the agreement with Motivated Metal for the “Radiant Convergence” (“monument” or “Project”) Public Art Spaces Capital Improvement Program (CIP) Project #337-37244 (“Public Art Spaces Project”) to increase the agreement amount by $5,000, and to amend the scope of services.
G.3
Consideration of the proposed list of Proclamations for 2025
1. 2025 Proclamation List - City Clerk-2025-03.pdf
2. Previous Action(1).pdf
3. 2025 Proclamations.pdf
4. 110-4 Procedures for Ceremonial Documents.pdf
Title/Recommendation
Approve the proposed list of Proclamations for 2025.
G.4
City Council committees and committee assignments for 2025, including the formation of an LLAD Ad-hoc Committee and a Charter City Ad-hoc Committee, and the transition of the DEBI Ad-hoc Committee and Age Friendly Ad-hoc Committee to Standing Committees
1. City Council Committees and Committee Assignments for 2025 - City Clerk-2025-02.pdf
2. Previous Action(5).pdf
3. DRAFT_2025 Appointment List.pdf
4. Sample Month Calendar of Chamber Usage and Regional Meetings.pdf Title/Recommendation
Staff recommends that the City Council review the City Council committees, assignments and descriptions for 2025, and approve, by motion, the committees, schedules, appointments, and descriptions of the committees.
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I.
REQUESTED FUTURE AGENDA ITEM(S)
I.1
Consider a request from Council Member Mendoza requesting a briefing related to the Police Department’s media outreach process
1. Requested Item Mendoza Briefing on PD's Media Outreach Process - City Manager-2025-06.pdf
2. Previous Action(4).pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting an informational briefing on the Police Department’s process as it relates to communication with the media.
I.2
Consider a request from Vice Mayor Pierson and Council Member Oerlemans requesting the City Council consider funding a Youth Midnight Basketball League and assist with a location
1. A request from Vice Mayor Pierson and Council Member Oerlemans _Youth Midnight Basketball League - CM-2025-05.pdf
2. Previous Action(3).pdf
3. MBL Participant Report Youth count from 2021 2024.pdf
4. MBL Participant Report Adult count from 2021 2024.pdf
5. MBL Pictures.pdf
Title/Recommendation
Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Pierson and Council Member Oerlemans requesting consideration of funding and providing assistance in obtaining a location for a Youth Midnight Basketball League for ages 12 – 25.
I.3
Consider a Request from Mayor Meyer and Council Member Mendoza to receive an update of the Park & Recreation Commission’s discussion regarding operational factors related to the Creekside Pickleball Courts, and possible consideration of other options
1. Requested Item Meyer and Mendoza Creekside Pickleball Courts - City Manager-2025-04.pdf Title/Recommendation
The City Council may consider and discuss the written request from Mayor Meyer and Council Member Mendoza to receive an update regarding the Park & Recreation Commission’s discussion related to the Creekside Pickleball Courts, and to discuss what other options could be evaluated.
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On January 14, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov