1 CITY COUNCIL/SUCCESSOR AGENCY MINUTES
January 14, 2025, 7:00 p.m.
A. CALL TO ORDER & ROLL CALL
Mayor Meyer called the meeting to order at 7:02 p.m.
Roll Call found the following members present: Maloney, Pierson, Mendoza, Oerlemans, and Mayor Meyer.
B. PLEDGE OF ALLEGIANCE
Mayor Meyer led the Pledge of Allegiance.
C. PUBLIC COMMENTS
Mayor Meyer opened public comments.
Lillian Pierce provided an update on behalf of the Brentwood Regional Community Chest.
Ray Cole requested the City Council address the public safety and nuisance issues caused by bicyclists and groups of bicyclists.
Ian Cohen requested a public notification of the plan to backfill the Director of Parks and Recreation position, and an update on the status of the Sand Creek Road extension.
Danny Dohrmann requested a town hall for residents on how to avoid being evicted.
Paul J. provided comments regarding public safety, public education and inquired if the City Council supports or opposes AB 1955.
Melissa van Ruiten spoke in favor of AB 1955, and spoke in support of protecting immigrant farmworkers and their families.
There being no additional speakers, Mayor Meyer closed public comments.
D. INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES,
LIAISONS, AND STAFF
Council Member Mendoza reported on attendance at City Council Closed Session meetings; Sports Complex Request For Proposal; Annual Hanukkah Festival and Grand Menorah Lighting at City Park; Davis Camp Ribbon Cutting/Panel Unveiling; Neighborhood Voices meetings; Mayor's Conference in Oakley; Shanelle Scales Preston's Swearing In ceremony as County Supervisor; Hijas del Campo holiday toy drive and coat giveaway; and League of California Cities Holiday event in Pittsburg. 2 Vice Mayor Pierson reported on attendance at the Annual Hanukkah Festival and Grand Menorah Lighting at City Park; League of California Cities Holiday event in Pittsburg; Chamber of Commerce Swearing In ceremony of new Directors for 2025; Swearing In ceremony for Council Member Faye Maloney; Shanelle Scales Preston's Swearing In ceremony as County Supervisor; Swearing in of District 15 Assemblymember Anamarie Ávila Farías in Sacramento; City Council Closed Session meetings; Mayor's Conference in Oakley; Diversity Equity Belonging and Inclusion committee meeting; Wreaths Across America laying ceremony; and Davis Camp Ribbon Cutting/Panel Unveiling.
Council Member Oerlemans reported on attendance at Tri-Delta Transit Board Meeting; Tri-Delta Transit holiday party; Swearing In ceremony for Council Member Faye Maloney; Chamber of Commerce Swearing In ceremony of new Directors for 2025; Davis Camp Ribbon Cutting/Panel Unveiling; City Council Closed Session meetings.
Council Member Maloney reported on attendance at the Veteran's Day Parade; Holiday Parade; A Place of Learning Gala; City Hall Orientation; meetings with Brentwood's City Attorney, City Treasurer/Director of Finance and Information Systems, Director of Community Development, Director of Human Resources/Risk Manager, Director of Public Works, Assistant City Manager and Police Chief; Adopt-A-Senior project; Davis Camp Ribbon Cutting/Panel Unveiling; virtual meeting for California's Elected Alliance; City Council Closed Session meetings; and the Annual Hanukkah Festival and Grand Menorah Lighting at City Park.
Mayor Mayor reported on attendance at Delta Performing Arts Academy 1st Annual Holiday Spectacular Show; Brentwood Regional Community Chest holiday toy sorting; the Annual Hanukkah Festival and Grand Menorah Lighting at City Park; Davis Camp Ribbon Cutting/Panel Unveiling; Kalyani Arts Annual Day & Arts show at the Brentwood Community Center; Mayor's Conference in Oakley; planning meeting for Community Day of Service; meeting with League of Cities Mayors and Council Members; Shanelle Scales Preston's Swearing In ceremony as County Supervisor; and a Recognition and Thank You event for County Supervisor Shanelle Scales Preston.
E. CONSENT CALENDAR
Mayor Meyer requested to pull item E.4 for Council discussion.
Council Member Mendoza requested to pull item E.5 for Council discussion.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Jovita Mendoza, Council Member
The City Council approved the Consent Calendar as recommended by staff, excluding items E.4 and E.5.
3 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
E.1 A Proclamation Proclaiming January 16, 2025, as Religious Freedom Day
By Proclamation, recognized January 16, 2025, as Religious Freedom Day.
E.2 A Proclamation Proclaiming January 20, 2025, as Martin Luther King Jr. Day
By Proclamation, recognized January 20, 2025, as Martin Luther King Jr. Day.
E.3 Recognized Obligation Payment Schedule (ROPS) 25-26 Adopted Resolution 2025-01-SA of the Successor Agency to the Brentwood Redevelopment Agency (“Successor Agency”) approving the Recognized Obligation Payment Schedule (“ROPS”) and Administrative Budget for July 2025 – June 2026, and authorizing the Director of Finance and Information Systems and/or his designee, in consultation with the General Counsel, to make minor adjustments thereto as necessary to secure approval of the ROPS and/or the Administrative Budget by the State Department of Finance; and to undertake other actions necessary to carry out the purposes of the resolution.
E.4 Execute a Grant Agreement with Bay Area Air Quality Management District for the Fleet Electrification Project, CIP Project No. 337-37265.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Faye Maloney, Council Member
Adopted Resolution 2025-01 authorizing the City Manager or designee to execute a grant agreement with Bay Area Air Quality Management District (“BAAQMD”) for the Fleet Electrification Project, CIP Project No. 337-37265 (“Project”); amending the 2024/25 – 2028/29 Capital Improvement Program (“CIP”); and amending the 2024/25 Other Grants Fund Operating Budget for the associated project funding transfer and grant revenue in the amount of $3,218,000.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
4 E.5 Purchase one new skid steer loader, and authorize the City Manager or designee to execute any necessary documents in a total amount not to exceed $127,000.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Faye Maloney, Council Member
Adopted Resolution 2025-02 approving the purchase of one new John Deere skid steer loader for the Street Maintenance Division from Pape Machinery in Newark, CA; and authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $127,000.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
E.6 Informational Report on Final Map of Subdivision No. 9574, Hanson Lane, developed by Meritage Homes, Inc.
Received and approved to file an Informational Report on Final Map approval by the City Manager of Subdivision No. 9574, Hanson Lane, developed by Meritage Homes, Inc., located at 251 Hanson Lane (018- 231-034). This report was continued from the City Council’s meeting of December 10, 2024, at the request of Councilmember Mendoza.
E.7 Award an agreement to Peregrine Technologies, Inc. for the purchase of software for $274,500 to provide a comprehensive data integration solution with secure information sharing and electronic court filing.
Adopted Resolution 2025-03 approving and authorizing the City Manager or designee to execute an agreement and necessary documents with Peregrine Technologies, Inc. in the amount of $217,500, plus funding authorization for an additional $57,000 for contingencies, for a total not to exceed amount of $274,500 over a three-year term for the purchase of software that provides a comprehensive data integration solution with secure information sharing and electronic court filing; and amend the FY 2024/25 and FY 2025/26 General Fund Operating Budget in the amount of $91,500 each year.
E.8 Approve the purchase of replacement tables and chairs for the Brentwood Community Center and Brentwood Senior Activity Center from MityLite Inc.
Adopted Resolution 2025-04 approving the purchase of replacement tables and chairs for the Brentwood Community Center (BCC) and Brentwood Senior Activity Center (BSAC) from MityLite Inc. and 5 authorize the City Manager or designee to execute necessary documents for a total not to exceed amount of $97,080.01.
E.9 Resolution approving Fee Waiver for Be Exceptional for FY 2024/2025, in an amount not to exceed $25,000
Adopted Resolution 2025-05 approving a fee waiver for use of the Brentwood Community Center, Brentwood Senior Activity Center, and the Brentwood Skate Park for inclusive programming and programs designed for persons with disabilities.
F. PUBLIC HEARINGS
F.1 An amendment to the Brentwood Municipal Code to update Chapter
5.68 (Mobile Vending) and an amendment to Chapter 17.850 (Temporary Use Permits)
Jennifer Hagen, Senior Planner, and Linda Shale, Senior Code Enforcement Officer, presented the item.
Mayor Meyer opened the Public Hearing.
There being no one wishing to speak, Council Member Mendoza moved to close the Public Hearing, seconded by Council Member Maloney.
The motion carried unanimously with Council Member Mendoza, Council Member Pierson, Vice Mayor Meyer, Council Member Oerlemans and Mayor Meyer in favor.
Amanda McVey, City Clerk, read the Ordinance Titles into record.
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Jovita Mendoza, Council Member
Waived the first reading and introduced:
1. Ordinance 1080 approving an amendment to Brentwood Municipal Code Chapter 5.68 (Mobile Vending) to establish new mobile vending regulations.
2. Ordinance 1081 approving an amendment (Rezone No. 24-004) to Brentwood Municipal Code Chapter 17.850 (Temporary Use Permits) to add regulations related to Long-Term Mobile Vending Facilities and Commissaries.
These two ordinances and text amendments are exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, as they are not a “project” and have no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. 14 Cal. Code Regs. § 15378(a). Further, the Ordinances are exempt from CEQA as there is no possibility that either Ordinance or their implementation would have 6 a significant negative effect on the environment. 14 Cal. Code Regs. § 15061(b)(3).
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
F.2 Conduct a Public Hearing Making Certain Findings Pursuant To Government Code Section 4217.10 Et Seq. related to a Turnkey Design and Construction Energy Services Agreement for the Fleet Electrification Project, CIP Project No. 337-37265
Casey Wichert, Director of Public Works, presented the item.
Mayor Meyer opened the Public Hearing and called on public speakers.
In advance of this Public Hearing, David Johnsen submitted an e-mail to the City Clerk in opposition of this item.
There was no one wishing to speak publicly on this item.
Council Member Oerlemans moved to close the Public Hearing, seconded by Council Member Mendoza.
The motion carried unanimously with Council Member Mendoza, Council Member Pierson, Vice Mayor Meyer, Council Member Oerlemans and Mayor Meyer in favor.
Moved by: Tony Oerlemans, Council Member
Seconded by: Pa'tanisha Pierson, Council Member
Adopted Resolution 2025-06 adopting certain findings pursuant to Government Code Section 4217.10 et seq. related to a Turnkey Design and Construction Energy Services Agreement for the Fleet Electrification Project (“Project”), Capital Improvement Program (“CIP”) Project No. 337-37265.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
G. BUSINESS ITEMS
G.1 An Ordinance amending Title 16 (Subdivisions and Land Development) of the Brentwood Municipal Code, consistent with the provisions of State law (Senate Bills 684 and 1123)
Erik Nolthenius, Planning Manager, presented the item.
7 Mayor Meyer opened public comments.
Melissa van Ruiten spoke in support of the item.
There being no additional speakers, Mayor Meyer closed public comments.
Moved by: Tony Oerlemans, Council Member
Seconded by: Faye Maloney, Council Member
Waived the first reading and introduced Ordinance 1082 (1) amending Brentwood Municipal Code (BMC) Sections 16.020.030, 16.020.050, and 16.020.060; and (2) adding BMC Chapter 16.190. The proposed Ordinance would update and streamline the City’s existing Subdivision Ordinance to comply with recent State law requiring local jurisdictions to provide a ministerial review process for certain subdivisions and housing developments on multi-family lots that meet specific eligibility requirements.
The proposed Ordinance is not an action subject to the California Environmental Quality Act (CEQA), as it has no potential for resulting in a physical change to the environment (14 Cal. Code. Regs. § 15358). Further, Government Code Sections 65852.28(e),
65913.4.5(b), and 66499.41(i) state that an ordinance adopted by a local agency to implement the streamlined ministerial approval requirements of SB 684 is not considered a project under CEQA.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
G.2 Amendment No. 2 to the Agreement for Artist Services with Motivated Metal for the “Radiant Convergence” Public Art Spaces, CIP #337- 37244
Thien Nguyen, Recreation Manager, presented the item.
Mayor Meyer opened public comments.
Melissa van Ruiten, an unidentified public speaker, and Ian Cohen spoke against approving the amendment.
There being no additional speakers, Mayor Meyer closed public comments.
Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Council Member
The City Council, by motion, directed staff to reapproach the artist, requesting that they abide by the original contract amount; separate 8 the cost of installation; and return to the Council with an estimate for the installation cost.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
G.3 Consideration of the proposed list of Proclamations for 2025 Amanda McVey, City Clerk, presented the item.
Mayor Meyer opened public comment.
Ian Cohen spoke in support of recognizing, by proclamation, the Future Business Leaders of America on an annual basis.
There being no additional speakers, Mayor Meyer closed public comments.
Moved by: Faye Maloney, Council Member
Seconded by: Susannah Meyer, Vice Mayor
Approved the proposed list of Proclamations for 2025.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
G.4 City Council committees and committee assignments for 2025, including the formation of an LLAD Ad-hoc Committee and a Charter City Ad-hoc Committee, and the transition of the DEBI Ad-hoc Committee and Age Friendly Ad-hoc Committee to Standing Committees
Amanda McVey, City Clerk, presented the item.
Mayor Meyer opened public comments.
There being no one wishing to speak, Mayor Meyer closed public comments.
Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Council Member
The City Council, by motion, approved: 1) the formation of a Charter City ad-hoc committee; 2) the formal creation of and meeting schedules for the Diversity Equity Belonging and Inclusion (DEBI) and the Age and Disabilities Friendly Communities committees; and 3) the committee assignments for 2025.
9 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
H. REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Member Mendoza requested the following future agenda items: 1) Review of the Farmers Market configuration; 2) Review of the Public Information Officer position; 3) Update on Summerset soundwall; 4) Update on Vineyard Academy parkway traffic study; 5) Update on Amphitheater; 6) Update on Town Hall on Businesses; and 7) Review of the City owned land behind Pioneer Elementary.
Council Member Oerlemans and Vice Mayor Pierson jointly requested the following future agenda item: Amendment to the Downtown Specific Plan to allow tattoo shops.
Council Member Maloney and Mayor Meyer jointly requested the following future agenda item: Facilitating a mental wellness/resilience workshop with Contra Costa Justice Center.
Mayor Meyer requested the following future agenda item: Collaborate with East Bay Regional Park District to repurpose the Flag Barn.
I. REQUESTED FUTURE AGENDA ITEM(S)
I.1 Consider a request from Council Member Mendoza requesting a briefing related to the Police Department’s media outreach process Council Member Mendoza presented the item.
Mayor Meyer opened public comments.
Melissa van Ruiten spoke in favor of the City employing a full-time Public Information Officer.
There being no additional speakers, Mayor Meyer closed public comments.
Moved by: Jovita Mendoza, Council Member
Seconded by: Susannah Meyer, Vice Mayor
The City Council, by motion, directed staff to spend time and resources to bring back options for Council consideration on the following:
development of a Police Department policy regarding communicating with the media and disseminating information to Council and appropriate City staff.
10 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
I.2 Consider a request from Vice Mayor Pierson and Council Member Oerlemans requesting the City Council consider funding a Youth Midnight Basketball League and assist with a location
Vice Mayor Pierson presented the item.
Mayor Meyer opened public comments.
Melissa van Ruiten spoke in favor of the item with financial contributions from the County.
There being no additional speakers, Mayor Meyer closed public comments.
Moved by: Tony Oerlemans, Council Member
Seconded by: Pa'tanisha Pierson, Council Member
The City Council, by motion, directed staff to spend time and resources to bring options back for Council consideration of the following:
exploring the City providing grant funding in the amount of $25,000 to the Midnight Basketball Youth League ("League"), facilitating a location for the League for 2025, and including the League in the City's Parks and Recreation Activities Guide.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
That the City Council consider and discuss the request from Vice Mayor Pierson and Council Member Oerlemans requesting consideration of funding and providing assistance in obtaining a location for a Youth Midnight Basketball League for ages 12 – 25.
I.3 Consider a Request from Mayor Meyer and Council Member Mendoza to receive an update of the Park & Recreation Commission’s discussion regarding operational factors related to the Creekside Pickleball Courts, and possible consideration of other options
Council Member Mendoza and Mayor Meyer presented the item.
Mayor Meyer opened public comments.
11 There being no one wishing to speak, Mayor Meyer closed public comments.
Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Council Member
The City Council, by motion, directed staff to spend time and resources to bring back to Council for consideration the following: a sound study; evaluation of the use of locking gates and a reservation system; installation of sound curtains; and appropriate hours for use of the Pickleball Courts.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
J. ADJOURNMENT
Moved by: Pa'tanisha Pierson, Council Member
Seconded by: Tony Oerlemans, Council Member
The Council, by motion, moved to adjourn at 10:34 p.m.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Vice Mayor, Pa'tanisha Pierson, Council Member, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)