City Council - January 28, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
PRESENTATIONS
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
A Proclamation Recognizing February as Black History Month
1. Proclamation_Black History Month.pdf
F.2
A Proclamation Recognizing February as National Cancer Prevention Month
1. Proclamation_National Cancer Prevention Month.pdf
F.3
A Proclamation Recognizing February as American Heart Month
1. Proclamation_American Heart Month.pdf
F.4
Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2024/25
1. Purchase of Recurring Goods and Services Over $50,000 Mid-Year - FIS -2025-02 .pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Exhibit A.pdf
5. 4. Tabulation of Bids.pdf
Title/Recommendation
Adopt a joint Resolution approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute certain agreements, amendments, purchase orders and/or change orders that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, limited to legal services and personnel investigative services) for Fiscal Year 2024/25, after approval as to form by the City Attorney or General Counsel.
F.5
Execute a Professional Services Agreement with Maze & Associates as the City’s independent external audit firm for the fiscal years ending June 30, 2025 and June 30, 2026
1. Execute an Agreement for Professional Auditing Services - FIS -2025-04.pdf
2. 1. Previous Action(1).pdf
3. 2. Resolution(1).pdf
4. 3. Professional Services Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Professional Services Agreement with Maze & Associates as the City’s independent external audit firm for audit services for the fiscal years ending June 30, 2025 through June 30, 2026 in an amount not to exceed $177,245, with an option to execute amendments for audit services for up to three additional fiscal years in an additional amount not to exceed $269,431 upon satisfactory completion of the services. If extensions are executed, the total not to exceed contract amount would be $446,676 over five years.
F.6
Consideration of an Arts Commission recommendation to appoint Maria Denney as the City of Brentwood’s Poet Laureate for a two year term beginning February 3, 2025
1. Consideration of an Arts Commission Recommendation of Poet Laureate.pdf
2. Attachment 1- Previous Action .pdf
3. Attachment 2 Poet Laureate Fact Sheet .pdf
4. Attachment 3 Application - Maria Denney.pdf
5. Attachment 4 Resume - Maria Denney.pdf
6. Attachment 5 The Farm Stand by Maria Denney.pdf
7. Attachment 6 The Construction Meeting by Maria Denney.pdf Title/Recommendation
Consider the Arts Commission’s recommendation of Maria Denney as the City of Brentwood’s Poet Laureate for a two year term beginning on February 3, 2025 and concluding on December 31, 2026.
F.7
Purchase one new replacement street sweeper and one new medium duty F650 dump truck and authorize the City Manager or designee to execute any necessary documents in a total amount not to exceed $515,900; and amend the FY 2024/25 Operating Budget
1. Purchase of Replacement Street Sweeper and F650 Dump Truck - Public Works-2025-04.pdf
2. Previous Action.pdf
3. Resolution.pdf
4. Quote - Street Sweeper.pdf
5. Quote - Dump Truck.pdf
Title/Recommendation
Adopt a Resolution approving the purchase of one new replacement Schwarze A9 Monsoon street sweeper for $397,200 from Municipal Maintenance Equipment, Inc. in Sacramento, CA for the Streets Maintenance Division and one new medium duty Ford F650 dump truck for $118,700 from Mission Valley Ford in San Jose, CA, for the Wastewater Division; authorizing the City Manager or designee to execute any necessary documents in an amount not to exceed $515,900; and amending the 2024/25 Vehicle and Equipment Replacement Fund Operating Budget by $61,713.
F.8
An Ordinance amending Title 16 (Subdivisions and Land Development) of the Brentwood Municipal Code, consistent with the provisions of State law (Senate Bills 684 and 1123)
1. SB 684 Ordinance - 2nd Reading - Community Development-2025-05.pdf
2. Ordinance No. 1082 - SB 684.pdf
Title/Recommendation
Second reading and adoption of Ordinance No. 1082 (1) amending Brentwood Municipal Code (BMC) Sections 16.020.030, 16.020.050, and 16.020.060; and (2) adding BMC Chapter 16.190. The Ordinance would update and streamline the City’s existing Subdivision Ordinance to comply with recent State law requiring local jurisdictions to provide a ministerial review process for certain subdivisions and housing developments on multi-family and single-family lots that meet specific eligibility requirements.
Adoption of the Ordinance is not an action subject to the California Environmental Quality Act (CEQA), as it has no potential for resulting in a physical change to the environment (14 Cal. Code. Regs. § 15358). Further, Government Code Sections 65852.28(e), 65913.4.5(b), and 66499.41(i) state that an ordinance adopted by a local agency to implement the streamlined ministerial approval requirements of SB 684 is not considered a project under CEQA.
F.9
Second reading of an amendment to the Brentwood Municipal Code to update Chapter 5.68 (Mobile Vending) and an amendment to Chapter 17.850 (Temporary Use Permits)
1. 2nd Rd - Mobile Vending - Community Development-2024-96.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - Ordinance 1080 - Chapter 5.68.pdf
4. Attachment 3 - Ordinance 1081 - Chapter 17.850.pdf
Title/Recommendation
Waive the second reading of and adopt Ordinance 1080 (BMC 5.68) and Ordinance No. 1081 (BMC 17.850), approving the following:
1. An ordinance approving an amendment to Brentwood Municipal Code Chapter 5.68 (Mobile Vending) to establish new mobile vending regulations.
2. An ordinance approving an amendment (Rezone No. 24-005) to Brentwood Municipal Code Chapter 17.850 Temporary Use Permits to add regulations related to Long-Term Mobile Vending Facilities and Commissaries.
These two ordinances and text amendments are exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, as they are not a “project” and have no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. 14 Cal. Code Regs. § 15378(a). Further, the Ordinances are exempt from CEQA as there is no possibility that either Ordinance or their implementation would have a significant negative effect on the environment. 14 Cal. Code Regs. § 15061(b)(3).
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
A zoning text amendment (RZ 24-009) to various sections of the Brentwood Municipal Code, including amending Section 17.030.030, repealing Section 17.100.005, adding Chapter 17.715, and amending Article VIII in compliance with State planning law
1. ADU Ordinance Update - 2025 - Community Development-2025-04.pdf
2. Previous Actions.pdf
3. Draft Ordinance - ADU Update.pdf
4. Exhibit A to City Council Ordinance - ADU Regulations.pdf
5. Excerpt From ADU Ordinance - New Chapter 17.715.pdf
Title/Recommendation
Adopt an ordinance approving a zoning text amendment (RZ 24-009) to various sections of the Brentwood Municipal Code for Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs), in compliance with State planning law.
Adoption of the ordinance, which would modify the City’s existing regulatory requirements to be consistent with Article 2, Chapter 13, Division 1, Title 7 of the California Government Code and Article 3 Chapter 13 Division 1 Title 7 of the California Government Code, is exempt from the California Environmental Quality Act (CEQA), pursuant to Section 21080.17 of the Public Resources Code and Section 15282 of the CEQA Guidelines. In addition, amendments to conform to Section 65852.27 of the California Government Code are exempt under the “common sense” exemption, found at CEQA Guidelines Section 15061(b)(3), in that it can be seen with certainty that there is no possibility that adoption of the amendments will have a significant effect on the environment, in that ADUs permitted under the ordinance incorporating these statutory sections will be permitted by state statute regardless of the adoption of the local ordinance.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
2024/25 Mid-year Operating Budget Amendments, Approval of one new full-time position and ten-year General Fund Fiscal Model update
1. 24-25 Mid-year Budget Amendments - Finance and Information Systems-2025-03.pdf
2. Attachment 1 - Previous Action 24-25 Mid-Year.pdf
3. 24-25 Mid-Year Resolution.pdf
4. Exhibit A 2425 Mid Year Requests.pdf
5. Exhibit B 24-25 Mid-Year amendment descriptions.pdf
Title/Recommendation
Staff recommends the City Council adopt a resolution (1) amending the 2024/25 Operating Budget and (2) approving the addition of one (1) new full-time Recreation Coordinator I/II position, to be filled on or after April 1, 2025; and receive an update of the ten-year General Fund Fiscal Model.
H.2
Award of Construction Contract for Public Art Spaces: Fields of Time, CIP Project No. 337-37244; amend the FY 2024/25 – 2028/29 Capital Improvement Program; and amend the FY 2024/25 Operating Budget
1. Public Art Space - FOT Construction Contract Award - Parks Recreation-2025-10.pdf
2. Attachment 1 Previous Actions Fields of Time.pdf
3. Attachment 2 Resolution - Fields of Time Award Construction.pdf
4. Attachment 3 Amended CIP Sheet CIP 337-37244 -01.28.25.pdf
5. Attachement 4 Fields of Time Budget History - Construction Award CA-TN.pdf
6. Attachment 5 MARC Builders LLC dba MARC Engineering - Construction Contract .pdf
7. Attachment 6 FOT Concept - Design.pdf
Title/Recommendation
Staff requests the City Council 1) approve the contract documents, award the bid, and authorize the City Manager or designee to execute a construction contract and necessary documents for the Public Art Spaces: Fields of Time (“FOT”) Project, CIP Project No. 337-37244, to MARC Builders LLC dba MARC Engineering as the lowest bidder in the amount of $79,942, plus funding authorization for a 10% contingency amount of $7,994 for additional services, for a total authorization not to exceed amount of $87,936, 2) amend the FY 2024/25 – 2028/29 Capital Improvement Program for the Public Art Spaces CIP Project No. 337-37244 (“Project” or “Public Art Spaces Project”); and 3) amend the FY 2024/25 Operating Budget for the associated funding transfers.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
REQUESTED FUTURE AGENDA ITEM(S)
J.1
Consider a request from Council Member Mendoza requesting an update on the wall located in Summerset
1. Requested Item Mendoza Update on Summerset Wall - City Manager-2025-07.pdf
2. Previous Action_JM1.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting an update on the status of improvements to a wall located in Summerset at Balfour Road and Fairview Avenue.
J.2
Consider a request from Council Member Mendoza requesting an update on the Vineyard Parkway traffic study
1. Requested Item Mendoza Update on Vineyard Parkway Traffic Study - City Manager-2025-10.pdf
2. Previous Action_JM2.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting an update from staff regarding the status on the Vineyard Parkway traffic study.
J.3
Consider a request from Council Member Mendoza requesting an update on the Town Hall on Business Permitting and License Efficiencies
1. Requested Item Mendoza Update on Town Hall on Business Permitting and License - City Manager-2025-11.pdf
2. Previous Action_JM4.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting an update on the status of the town hall regarding a discussion on potential improvements to the permitting and business license process.
J.4
Consider a request from Council Member Mendoza requesting an update on the Vineyards at Marsh Creek Amphitheater
1. Requested Item Mendoza Update on the Vineyards at Marsh Creek Amphitheater - City Manager-2025-12.pdf
2. Previous Action_JM3.pdf
Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting an update regarding the Vineyards at Marsh Creek Event Center/ Amphitheater Phase I, CIP No. 337-37231.
J.5
Consider a request from Council Member Mendoza requesting a review of the Farmers Market configuration
1. Requested Item Mendoza Review the Farmers Market Configuration - City Manager-2025-13.pdf Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting a review of the configuration of the Farmers Market, considering the advantages and disadvantages to the businesses in the downtown.
J.6
Consider a request from Council Member Mendoza requesting a review of the Public Information Officer position
1. Requested Item Mendoza Review of the Public Information Officer position - City Manager-2025-14.pdf Title/Recommendation
That the City Council consider and discuss the request from Council Member Mendoza requesting a review and possible reinstating of the Public Information Officer position.
J.7
Consider a request from Council Member Oerlemans and Vice Mayor Pierson requesting an amendment to the Downtown Specific Plan to allow tattoo shops
1. Requested Item Oerlemans and Pierson amendment to Downtown Specific Plan to allow tattoo shops - City Manager-2025-15.pdf Title/Recommendation
That the City Council consider and discuss the request from Council Member Oerlemans and Vice Mayor Pierson requesting a potential amendment to the Downtown Specific Plan to allow tattoo shops.
J.8
Consider a request from Council Member Maloney and Mayor Meyer requesting the City facilitate a Mental Wellness and Resilience Workshop with the Contra Costa Justice Center
1. Requested Item Maloney and Meyer Mental Wellness and Resilience Workshop with CC Justice Center - City Manager-2025-16.pdf Title/Recommendation
That the City Council consider and discuss the request from Council Member Maloney and Mayor Meyer for the City to facilitate a mental wellness and resilience workshop with the Contra Costa Justice Center with Council Member Maloney serving as the Council liaison; covering topics of suicide prevention, mental wellness and mindfulness, and trauma and treatment.
J.9
Consider a request from Mayor Meyer requesting the City collaborate with the East Bay Regional Park District to repurpose the Flag Barn
1. Requested Item Meyer repurpose the Flag Barn with East Bay Regional Park District - City Manager-2025-17.pdf Title/Recommendation
That the City Council consider and discuss the request from Mayor Meyer requesting a potential collaboration with the East Bay Regional Park District to repurpose the Flag Barn, currently located off Vasco Road, onto a public space.
K.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On January 23, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov