MEMORANDUM
DATE: January 28, 2025
TO: Mayor and City Council Members
CC: Department Directors, City Clerk
FROM: Kerry Breen, Director of Finance and Information Systems SUBJECT: Agenda Item F.4 - Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2024/25
______________________________________________________________________ Subsequent to the publication of tonight’s agenda, it was discovered that minor adjustments were needed to Exhibit A for Agenda Item F.4, Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2024/25
The adjustments pertain only to the departmental allocation of the requested amount and do not impact the overall citywide request. The incorrect amounts are stricken and the correct amounts appear in red text in the attached “Exhibit A – Updated January 28, 2025”.
Staff requests that the Consent Calendar motion include a reference to the revised “Exhibit A - Updated January 28, 2025” for Agenda Item F.4.
This memorandum and the updated Exhibit A will be made available as a Staff Communication for the City Council meeting of January 28, 2025, which can be accessed online by visiting the Upcoming Meetings agenda tab.
Should you have any questions or comments, please contact me directly. Thank you.
Exhibit A
Vendor/Contractor Name Recurring Materials Purchased or Services Performed Responsible Department(s)
Original
FY 2024/25
Requested
Amount
Updated
FY 2024/25
Not to Exceed
Amount
Funding Source
(Which Fund(s) Pay for the
Goods/Service)
FY 2024/25 Vendor Selection Method
and if applicable, Agreement
Abbey Water Well Service, Inc. Well and Pump Station Service and Repair. Public Works $ 60,000 $ 250,000 Water Enterpirse Bid Tab/Agreement Antioch Building Materials Co.
Asphalt and Cutback Materials and Concrete Delivery
(Public Works $203,681 $283,681, Parks and Recreation
$12,000)
Public Works, Parks and
Recreation $ 161,000 $ 295,681 Multiple Funds Citywide Bid Tab/Multi-Award/Agreement Azco Supply, Inc.
Light Poles and Fixtures (Public Works $275,000
$320,000, Parks and Recreation $30,000)
Public Works, Parks and
Recreation $ 285,000 $ 350,000
General Fund, Parks and LLAD
Replacement 1 Bid Tab
BayTel Communications, Inc. Low Voltage Cabling Services Finance and Information
Systems $ - $ 60,000 Information Systems RFP/Agreement
Burke, Williams & Sorensen, LLP Litigation Services City Attorney $ 100,000 $ 200,000 General Fund Purchasing Policy
Section 3.2.5/Agreement
Chaplin and Hill Investigative Services, LLC Investigative Services Police $ - $ 100,000 General Fund Purchasing Policy
Section 3.2.5/Agreement
Concord Softball Umpires Sports Officiating Services Parks and Recreation $ - $ 65,000 General Fund RFP/Agreement Contra Costa County General Services Traffic Signal Services Engineering $ 275,000 $ 350,000 Multiple Funds Citywide Sole Source/Agreement Core & Main, LP
Parts For Maintenance and Repair of City Water Features, Water Distribution System, and Wastewater Collection
System (Public Works $205,000, Parks and Recreation
$15,000)
Public Works, Parks and
Recreation $ 160,000 $ 220,000 Multiple Funds Citywide Bid Tab/Multi-Award Delta Fence Company, Inc.
Fence Replacement, Repairs, Supplies, and Job Specific
and Tow-Behind Concrete (Parks and Recreation $70,000,
Public Works $47,600)
Parks and Recreation,
Public Works $ 115,600 $ 117,600 Multiple Funds Citywide Bid Tab/Multi-Award/Agreement Diablo Vista Vineyards, LLC
Vineyard Maintenance - Previous FY 2024/25 Not To
Exceed amount of $26,431 approved via City Council
Resolution 2021-152. Parks and Recreation $ - $ 52,862 Citywide Park Assessment District RFP/Agreement Environmental Systems Research Institute, Inc.
("Esri")
Enterprise License Agreement to Expand Licensing for GIS Software
Finance and Information
Systems $ - $ 70,000 Information Systems
Purchasing Policy
Section 3.2.5/Agreement
JPMorgan Chase Bank, N.A., Inc. dba Chase
Paymentech
Utility Billing Credit Card Processing for Online and Front Counter Payments
Finance and Information
Systems $ 275,000 $ 310,000
Solid Waste, Water and
Wastewater Enterprises Purchasing Policy 11.2
Lehr Auto Electric, Inc.
Non-Emergency Lighting and Supplies Previous Not To
Exceed amounts of $150,000 and $155,984.05 approved
via City Council Resolutions 2024-82 and 2024-107,
respectively. (Police $305,985, Public Works $5,000) Police, Public Works $ - $ 310,985 Multiple Funds Citywide Purchasing Policy Section 3.1.4 McCauley Agricultural & Pest Service, Inc.
Citywide Weed Abatement and Pest Control (Public Works
$206,000 $250,000, Parks and Recreation $35,000,
Community Development $15,000)
Public Works, Parks and
Recreation, Community
Development $ 246,000 $ 300,000 Multiple Funds Citywide Bid Tab/Agreement Municipal Maintenance Equipment, Inc.
Miscellaneous Parts and Supplies for Vehicles and
Equipment Public Works $ - $ 67,000 Fleet Maintenance Services Purchasing Policy Section 3.1.4 Optiv Security, Inc. Okta Multi-Factor Authentication Software Finance and Information
Systems $ 58,154 $ 73,154 Information Systems
Cooperative Agreement/Purchasing Policy
Section 3.2.5.
PACE Supply Corporation
Parts for Maintenance and Repair of City Water Features, Water Distribution System, and Wastewater Collection
System Public Works $ 60,000 $ 80,000
Water and Wastewater
Enterprises Bid Tab/Multi-Award
Pacific Coast Sales & Service, Inc. dba Pacific
Coast Trane Service
Preventative Maintenance, Inspection Service, Service and Repair of HVAC Systems and Boilers Public Works $ - $ 51,000 Facilities Maintenance Services Sole Source/Agreement Exhibit A
Vendor/Contractor Name Recurring Materials Purchased or Services Performed Responsible Department(s)
Original
FY 2024/25
Requested
Amount
Updated
FY 2024/25
Not to Exceed
Amount
Funding Source
(Which Fund(s) Pay for the
Goods/Service)
FY 2024/25 Vendor Selection Method
and if applicable, Agreement
Savant Solutions, Inc.
Cybersecurity Assessment, Consultant Services,
Technology Goods and Software
Finance and Information
Systems $ 138,820 $ 197,284 Information Systems Cooperative Agreement/Agreement Telstar Instruments, Inc.
Parts, Programming, Scheduled Maintenance, and On-Call
Service and Repair of Water and Wastewater
Instrumentation, Sensors and Onsite Sodium Hypochlorite Generation Systems, Low Voltage Cabling Services (Public Works $80,000, Finance and Information Systems
$25,000)
Public Works, Finance and
Information Systems $ 80,000 $ 105,000
Water and Wastewater
Enterprises, Information Systems Sole Source/Agreement
The Home Depot, Inc. Hardware, Materials, and Supplies Citywide $ 130,000 $ 133,000 Multiple Funds Citywide Purchasing Policy Section 3.1.4 Univar Solutions USA, LLC
Supply and Delivery of Sodium Hypochlorite for Use at the Wastewater Treatment Plant Public Works $ 450,000 $ 550,000 Wastewater Enterprise Bid Tab/Agreement W.M. Lyles Co. On-Call SCADA Services Public Works $ - $ 99,500 Water and Wastewater
Enterprises Bid Tab/Multi-Award/Agreement
1 LLAD - Landscape and Lighting Assessment District
Revised 01.28.2025