City Council Strategic
Plan Workshop
February 4, 2025
Tonight’s four objectives
1. Develop a focused framework for the City’s allocation of resources for the next two years in order for staff to implement the City Council’s vision for the City
2. Provide staff with the City Council’s priorities for the achievement of this framework • This includes identifying which tasks are Strategic Initiatives and which are more limited in scope
3. Receive clear direction for adoption of the FY 24/25 – FY 26/27 Strategic Plan on March 25, 2025 and subsequent budget approvals.
4. Provide staff with methodology for determining how to prioritize future City Council requests within this framework, including amending the Strategic Plan if warranted.
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Strategic Plan Initiatives (SPIs)
• Establish high-level City Council priorities
• Prioritize work of staff working toward City goals
• Used to shape and guide the City vision
• Focus resource expenditure
• Provide the City and the community with a metric
to determine if the City is accomplishing its goals
Example: Sand Creek Sports Complex Construction
Future Agenda Items (FAIs)
• Timely responses to resident feedback
• More limited in scope than SPIs
• Address more pointed issues than SPIs
• May be completed with less expenditure of
resources
• May take less time to accomplish than SPIs
Example: Vineyard's Parkway Traffic Study
Strategic Plan Initiative or Future Agenda Item?
How we will achieve tonight’s objectives
1. Department presentations
a. Brief Department overview, including functions, accomplishments, and current workload b. Brief Department status updates:
I. Existing FY 22/23 – FY 23/24 Strategic Plan Initiatives awaiting completion II. Future Agenda Item requests previously approved by the City Council III. Initiatives critical to Department’s fulfillment of its City functions c. Question and answer opportunity
2. Brief financial update on key Strategic Plan Initiatives and Future Agenda Item requests
3. Public Comment
4. City Council discussion and direction to staff through Prioritization Exercise Council Prioritization Exercise
5 Focus Areas
Focus Area 1
• City Manager
Focus Area 4
• Engineering
Focus Area 7
• Community
Development
Focus Area 3
• Human Resources
Focus Area 6
• Parks & Recreation
Focus Area 2
• Finance/IS
Focus Area 5
• Public Works
Focus Area 8
• Police Services
6 Focus Area 1:
City Manager
2025 Strategic Planning Workshop
7 Focus Area 1: City Manager
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Highlights and Accomplishments
• eScribe: Agenda Management Program
• Next Request: Public Records Management
• E-Recording with Contra Costa County
Focus Area 1: City Manager – City Clerk
9 Current Workload
• Records Management
• Public Meetings and Agendas
• Elections Administration
• Public Records Requests
• Municipal Code Maintenance
• Municipal Code Review Committee (2024)
• Charter City Committee (2025)
- Assessment of 2026 Ballot Measure
• Proposed: Records Retention Schedule Update
• Proposed: Conflict of Interests / Campaign Filing
Management System Improvements
Focus Area 1: City Manager – City Clerk
10 Mission Statement
Maintain and enhance Brentwood’s quality
of life by developing an economy that is
vibrant and diverse.
Focus Area 1: City Manager - Economic Development
11 Services
• Business Retention & Technical Assistance
• Business Attraction
• Marketing
Programs
• Economic Development Grant Program
• Better in Brentwood marketing
• Agricultural Enterprise Ag. Tourism
• Incentives
Focus Area 1: City Manager - Economic Development
12 FY2022/23 – FY 2023/24 Strategic Initiatives
1. Implement strategic actions identified in the Downtown and Brentwood Blvd. Specific Plan Updates a. Encourage private re-investment through the sale of Successor Agency and City owned real properties. b. Incentivize higher tier, unique businesses and development to the Brentwood Blvd. and Downtown areas.
2. Enhance the City’s marketing and economic development programs capturing retail leakage, promoting local businesses and key investments
a. Enhance retail recruitment awareness and prioritize activities that display the City’s efforts inducing new retailcommercial development. (Complete) Focus Area 1: City Manager - Economic Development
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Highlights and Accomplishments
• Innovation Center
- Recruitment Efforts (Meetings and Tours)
- Mokelumne Trail Bike and Pedestrian Bridge
- Utility Easement Agreements
- Costco Ground Breaking
- Sand Creek Road Extension Ground Breaking/Ribbon
Cutting
• Downtown
- Main Street America Certification & DBC MOU Renewal
- The Yard
- Delta Theater Renovations
• Sciortino Ranch (Chipotle, Panda Express, Denny’s)
• Streets of Brentwood ownership change
• Barnes and Noble filling former REI space
Focus Area 1: City Manager - Economic Development
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Current Workload
• Agriculture Enterprise Committee
• Monthly Small Business Virtual Workshops
• SBDC In-Person Training
• Business Efficiency Improvement Survey & Town Hall
• Enhance City Marketing Materials
• Continue Small Business Virtual Workshops
• Continue to promote Better in Brentwood ™
• East County Regional Economic Development Website
Focus Area 1: City Manager - Economic Development
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Proposed Initiatives for FY 2025/26 – 2026/27
• Innovation Center
- Leverage Costco Grand Opening to attract new
development
- Update Specific Plan for current market
- Ongoing Marketing of Innovation Center
- Provide Quarterly Public Updates with Metrics
• Streets of Brentwood
- Facilitate Physical improvements
- Retail & Restaurant Recruitment
Focus Area 1: City Manager - Economic Development
16 Space for closed captions. No text in the red area. Delete before finalizing. • Prioritize sale of Successor Agency Owned Parcels
• Update Economic Development Incentive Program
• Update Economic Development Grant Program
• Agricultural Enterprise & Tourism
- Agricultural Innovation Center
- U-Pick Capital Marketing Program
- Contra Costa AVA Promotion
Focus Area 1: City Manager - Economic Development
Proposed Initiatives for FY 2025/26 – 2026/27
17 Questions
Focus Area 2:
Finance & Information
Systems
2025 Strategic Planning Workshop
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Mission Statement
Provides timely and accurate fiscal information and a
full range of technology-based resources and services
in support of city officials, departments and the
community.
Focus Area 2: Finance and Information Systems
20 Snapshot of Daily Workload
Business Services
• Operating and Capital
Budgeting
• Financial Reporting
• Ten Year Fiscal Model
• Investment Management
• Debt Administration
• Audit
Financial Services
• 63,000 annual phone calls
and 269,000 annual
invoices/payments in Utility
Billing
• 12,000 annual invoices
processed
• 10,000 annual paychecks
issued
• Business License
• Cash Receipts
• Accounts Receivable
• Purchasing
Information Services
• 2,500 annual service requests
• Cybersecurity
• Computer/Server
Maintenance and
Replacement
• Cell and Desk Phones
Maintenance
• Facility Access
• Cameras
• Citywide Tech Support
Focus Area 2: Finance & Information Systems
21 • Cybersecurity Assessment (Complete)
- External Cybersecurity firm reviewed and analyzed Cybersecurity - Provided City with recommendations to better align with industry standards of National Institute of Standards and Technology Cybersecurity Framework (NIST CSF 2.0)
• Cybersecurity Plan Complete - Implementation Underway - City staff in process of implementing priority recommendations - Following implementation, external firms will attempt to “break in” to the City’s system • Results will be used for remediation and mitigation strategies - Annual “break-in” assessments - update our Cyber defenses accordingly Focus Area 2: Finance and Information Systems
Highlights and Accomplishments
Enhanced Cybersecurity Plan
22 Business Continuity Plan
• Technology Resiliency Assessment (Complete)
- External Information Technology firm reviewed and analyzed technology infrastructure - Identified potential points of failure and recommendations to help mitigate those impacts - Staff is in the process of implementing the priority recommendations • Business Continuity Plan Implementation
- Consultants assisting with developing plan to support business continuity (disaster recovery, identifying critical services)
- Quantifying the Business Impact Analysis of an outage - Establish and ensure Recovery Time Objectives are met Focus Area 2: Finance and Information Systems
Highlights and Accomplishments
23 Space for closed captions. No text in the red area. Delete before finalizing. • Cybersecurity/Business Continuity
• Office 365
• A/V Upgrades, starting with Community Center
• WIFI Upgrade
Proposed Initiatives
• Cybersecurity Tabletop Exercise
• Wastewater Bond Issuance – Summer 2025
• Reduce Investment Management Costs and
Enhance Income Opportunities
- RFP to possibly reduce advisory expenses
- Develop more precise cash forecasting tools and
utilize new (but safe!) liquidity pool options
• Budget & Debt Management Committee
Recommendations
- Robust Budget Reporting
- Pension/OPEB Management
Focus Area 2: Finance and Information Systems
Current Workload
24 Questions
Focus Area 3:
Human Resources
2025 Strategic Planning Workshop
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Focus Area 3: Human Resources
Mission Statement
Deliver exceptional service and support the organization. Our goal is to attract, motivate, and retain the best qualified employees whose diversity and skills contribute to and sustain the City as a quality organization.
27 Snapshot of Daily Workload
On-board/Off-board
Employees
•On-boarded 163
employees/elected
officials
•38 career (1 police
officer trainee)
•124 limited service
•1 Council Member
•Off-boarded 140
employees/elected
officials
•23 career employees
•9 Retirements
•107 limited service
•1 Council Member
Promotions
•Promotions 25
•17 career
•8 limited service
Employee Engagement
•Awards – Core Values,
Service, Employee of the
Year, Safety Employee of
the Year, Safe Driver of the
Year
•Implemented BEACON – a
citywide employee
engagement and reward
platform
•Hosted 8th Annual
Benefits, Wellness, and
Safety Fair
•8th Annual 10 Days of
Holiday Cheer
•Hosted 16 Wellness
Campaigns
Recruitments
•Recruitments 47
•2 City Attorney and 2
Assistant City Attorney
recruitments with an
Executive Recruiting Firm
Focus Area 3: Human Resources
28 Diversity Equity Belonging and Inclusion (DEBI)
• Formed an Internal City DEBI Committee
- Hired consultant that specializes in the work
- Created DEI Policy
- Identified training needs and rolled out 5 of the 6 trainings - Hosted Coffee Talks as well as Lunch and Learns
• DEI Survey and Assessment
- Employees voluntarily participated
- Focus areas are: Leadership development, organizational culture, employee life cycle, communication, education
and outreach and procurement and supplier diversity
• Staff support to Ad-Hoc DEBI Committee
• Hired dedicated full-time City staff to support the work Focus Area 3: Human Resources
29 Diversity Equity Belonging and Inclusion (DEBI)
• Staff the standing Council DEBI Committee
- Develop Race and Equity Plan
- Develop an Anti-racism Policy
- Juneteenth and other cultural events
• Finalize DEBI Strategic Plan
• DEBI presence and engagement
- Website, communication, etc.
- Professional development
- Capacity building and training
- Employee Resource Groups
Focus Area 3: Human Resources
30 Classification and Compensation Study
• Overall Needs Assessment and Goals
- Hired a consultant to obtain the most valuable data prior to 2024 negotiations
- Develop an equitable, reliable, and competitive classification and compensation system
- Develop a Compensation Philosophy
- Solicit input and feedback throughout the process
• Classification and Compensation Study
- Shared information with the bargaining groups
- Finalize Classification and Compensation report to Council - Council consider adoption of a Compensation Philosophy - Implementation of citywide classification and compensation changes Focus Area 3: Human Resources
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Complete Negotiations
• New Contracts
- BPOA 2024-2027
- BLTs Group – 2024-2027
• Agreement Reached Pending Council Approval
- BMCEA
- BSPEA
- Unrepresented Employees
• Pending Agreement
- BEAPWD
- BEAMOD
- City Manager
Employment Compliance Laws
• Personnel Rules and Regulations
• City Manager and Council Policies
• Citywide Training
• Procedural Changes
Current Workload and Proposed Initiatives for FY 2025/26 – 2026/27 Focus Area 3: Human Resources
32 Questions
Focus Area 4:
Engineering
2025 Strategic Planning Workshop
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Mission Statement
To foster sustainable and resilient communities through innovative and responsible engineering solutions. Our mission is to provide exemplary service in planning, designing, and managing the City's infrastructure with a focus on safety, efficiency, and environmental stewardship. We are driven by a passion for community development and a commitment to delivering projects that stand the test of time, contributing to the enduring vitality and prosperity of the City of Brentwood
Focus Area 4: Engineering
Engineering
Department
17 FTEs
Capital
Improvement
Projects
Traffic &
Transportation
Private
Development &
Permitting
Geographic
Information
Systems
35 Focus Area 4: Engineering
FY2022/23 – FY 2023/24 Strategic Initiatives
1. Transportation: Proactively engage and collaborate with regional transportation agencies and stakeholders to facilitate the safe and efficient movement of people and goods. a. Construct Innovation Center infrastructure.
b. Pursue additional funding to preserve our streets. (Complete) c. Pursue grant funding to improve the Brentwood Blvd. corridor (e.g. underground existing utility lines, widen portion of Brentwood Blvd., etc.) (Complete)
d. Explore State Route 4 sound study mitigation measures, including raising the lower portion of the existing sound wall adjacent to Livorno Street south of Carrara Street. (Complete) e. Improve safety in Parking Garage.
36 Snapshot of Annual Workload
Development
Engineering
• 11 Projects going
through Plan CheckTotal Asset Value
$6,397,336
• 13 Projects currently
under constructionTotal Asset Value
$33,345,849
• 180 Encroachment
Permits Issued in
2024
Traffic Engineering
• 112 Customer
Requests in 2024
• Avg. 7 Traffic Signal
Related Phone
Calls/emails a week
Engineering CRM’s
(non-traffic related)
• 30 Customer
Requests in 2024
Capital Improvement
Projects
• Managed and
Delivered $18M in
projects in 2024
Focus Area 4: Engineering
37 Construct Innovation Center Infrastructure
Highlights and Accomplishments
• Completion of the Sand Creek Road Extension
- Opening soon!
Focus Area 4: Engineering
38 • Innovation Center Utilities Extension – Construction Spring 2025 Construct Innovation Center Infrastructure
Focus Area 4: Engineering
39 Current Funding
• SB1 - Roadway Maintenance & Rehabilitation Account (RMRA) • Measure J Funds
• PCI score and trend
Additional Opportunities
• Very limited fund available for Roadway Maintenance
• Grant Opportunities
Pursue additional funding to preserve our streets
Focus Area 4: Engineering
40 Pursue grant funding to improve Brentwood Blvd.
• Pursue additional funding to preserve our streets
• Phase 1 of Brentwood Blvd. North Widening (Complete – May 2024) Focus Area 4: Engineering
41 Pursued grants to widen Brentwood Blvd. with no success thus far.
Pursue grant funding to improve Brentwood Blvd.
Focus Area 4: Engineering
42 Livorno Street Sound Wall – (Complete - February 2024) State Route 4 Sound Mitigation Measures
Focus Area 4: Engineering
43 • Caltrans State Highway Operation and Protection Program (SHOPP) • Pavement Rehabilitation scheduled for January 2026
State Route 4 Sound Mitigation Measures
Focus Area 4: Engineering
44 Improve Parking Garage Safety
Currently Advertising for Bids, Construction this Spring Focus Area 4: Engineering
45 Proposed Initiative: Development of Phased Amphitheater (Event Lawn) Redesign for an Event Lawn and Parking Lot to fit remaining budget ~$8.6M Future
Amphitheater
Future
Event Center
Event
Lawn
Focus Area 4: Engineering
46 Phased Development of Amphitheater Costs
Phase Cost Estimate Annual O&M
Event Lawn + Parking
Lot
$8.6M ~$70,000
+ Amphitheater $5.9M (unfunded) ~$630,000
+ Event Center $5.7M (unfunded) ~$730,000
Focus Area 4: Engineering
• To be scheduled for direction after awarding the Sand Creek Sports Complex contract in March 2025.
47 Future Agenda Item Requests
• Vineyards Parkway Traffic Study (completed and reassessing) • Daylighting Law (AB413)
Focus Area 4: Engineering
48 Proposed Initiatives for FY 2025/26 – 2026/27
• Transportation: Proactively engage and collaborate with regional transportation agencies and stakeholders to facilitate the safe and efficient movement of people and goods a. Implement and Pursue additional funding to preserve our streets and improve safety • Create a Local Roadway Safety Plan (LRSP)
• Design & Install enhanced safety measures for downtown events. b. Pursue grant funding to improve the Brentwood Blvd. and Lone Tree Way corridors • Participate in the County’s Smart Signals Project to improve both safety and efficiency along Brentwood Blvd. and Lone Tree Way
• Continue to pursue an approval for an at-grade crossing with Union Pacific Rail Road (UPRR) and the California Public Utilities Commission (CPUC)
Focus Area 4: Engineering
49 Proposed: Develop Local Roadway Safety Plan (LRSP)
• Federal regulations require cities adopt either a
Local Roadway Safety Plan (LRSP) or Vision Zero
Action Plan to be eligible for grants such as the
Highway Safety Improvement Program (HSIP) and
Safe Streets For All (SS4A)
• Est. $90k.
- Requires stakeholder meetings
Focus Area 4: Engineering
50 • Implement and Pursue Additional Funding to Preserve our Streets and Improve Safety
• Design and install measures, such as removable or collapsible bollards at strategic areas to improve safety for downtown events • Pursue grant funding if/when available
• Est. $500,000
Proposed: Downtown Event Safety Measures
Focus Area 4: Engineering
51 • Est. $2M in Traffic Signal Improvements (requires $228k Local Match) - Brentwood Blvd from Balfour to Lone Tree Way (11 Traffic Signals) - Lone Tree Way from Brentwood Blvd to Fairview (5 Traffic Signals) • Improvements include:
- Central Traffic Signal System
- Remote monitoring and operation
- Camera + Radar based Detection
- Video Analytics
- Emergency Vehicle Preemption
- Battery Backup Systems
- Accessible Pedestrian System
- Signal Heads
Proposed: Participate in the County-wide Smart Signals Project Focus Area 4: Engineering
52 Proposed: Pursue Lone Tree Way at-grade Crossing Improvements • Pursue Grant Funding to Improve the Brentwood Blvd. and Lone Tree Way Corridors • Current approved project is an unfunded grade-separation project Est. $36M • Staff has been working with UPRR and the CPUC
• Pursue grant funding
• Est. $8M Project
Focus Area 4: Engineering
53 Questions
Focus Area 5:
Public Works
2025 Strategic Planning Workshop
55 Focus Area 5: Public Works
Mission Statement
To provide the highest quality essential services and infrastructure, in a timely and cost-effective manner, to enhance the community’s quality of life.
Assistant Director
Of
Public Works
Director
Of
Public Works
Streets
16 FTE
Fleet/Facilities
12 FTE
Solid Waste
25 FTE
Water
22 FTE
Wastewater
19 FTE
Administration
9 FTE
56 Snapshot of Annual Workload
Water
• 3.4B gallons of
water
delivered
• 2,557,375
water meters
read
• 4,130 Utility
Billing work
orders
Wastewater
• 1.6B gallons of
wastewater
treated
• 472M gallons
of water
recycled
• 8,926 tons of
biosolids
generated
Solid Waste
• 52,102 tons of
garbage,
recycling, and
yard waste
collected
• 15,600 service
calls
• 19,100 service
orders
processed
Fleet/Facilities
• 1,351 vehicle
work orders
completed
• 738 facility
maintenance
service calls
Streets
• 78,435 feet of
roadway
striping
• 13,791 ft2 of
graffiti
removed
• 1,190 signs
installed
• 6,438 ft2 of
sidewalk
replaced
Focus Area 5: Public Works
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General Fund Services (Fleet,
Facilities, Streets)
• 15 City facilities managed
• 343 fleet vehicles
• >700 service calls for building/facility
maintenance annually
• 192 miles of streets
• 7,411 street lights
Focus Area 5: Public Works
Enterprise Services (Water, Wastewater, Solid Waste)
• Water
- Water treatment plant (16.5 mgd), CCWD water (6
mgd), 6 wells (5 mgd)
- 6 reservoirs (19 M gal storage capacity)
- 356 miles of water main and 3,100 fire hydrants
• Wastewater
- 5 mgd Wastewater Treatment Plant and Recycled
Water production capacity
- 3 sewer lift station and 250 miles of sewer main
• Solid Waste
- 20,555 residential services, 518 commercial services
58 Focus Area 5: Public Works
FY2022/23 – FY2023/24 Strategic Initiatives
1. Ensure Adequate Water Supply by Expanding our Water Treatment, Storage, and Distribution Infrastructure a. Water supply (water rights) and treatment capacity analysis and project options
2. Combat Climate Change Through Organics Management
a. SB 1383 compliance through mechanical extraction and digestion
3. Ensure Fiscal Sustainability by Conducting Rate Studies (Complete)
4. Wastewater Treatment Plant Expansion
a. Capacity increase, upgrades, and biosolids drying and pyrolysis 59 Wastewater Treatment Plant Expansion
• Project began in 2015 with SRF funding application
- Funding approval took 3+ years, design took 1 year, construction began in 2020
- Significant delays and cost increases since construction began (design complications, PG&E delay, subcontractors bankrupt) • Est. $30M to cover construction and installation of biosolids drying & pyrolysis equipment (requires new bond)
• Current construction to complete in May 2025
- Contract amendment for biosolids drying & pyrolysis construction tentatively to Council in April (completion date late 2026/early 2027) Focus Area 5: Public Works
60 Proposed Initiatives
EV Charging Infrastructure
• Charging infrastructure installed at MSC near Fleet
Shop
- Begin converting fleet vehicles to EV’s as they are
due for replacement
- Budgeted $3.2M grant from Bay Area Air Quality
Management District
Focus Area 5: Public Works
61 • Ensure Adequate Water Supply by Expanding our Water Treatment, Storage, and Distribution Infrastructure
• Hired consultant in 2023 to look at 1) available water supply, and 2) treatment capacity
• City has water rights sufficient for population of ~80,000 (2040) • City has capacity to treat and supply 24.5 mgd sufficient through ~ 2035 Need to expand treatment capacity to 30.4 mgd at build-out (beyond 2050) • Analysis looked at options to increase water supply and treatment capacity Antioch, BBID, CCWD. New WTP vs. Expansion, Reverse Osmosis, Desalination
Proposed Initiatives for FY 2025/26 – 2026/27
Focus Area 5: Public Works
62 • SB 1383 organics compliance
• Est. $160M project financing costs were too high, and federal tax credits ($80M) are uncertain
• Compliance will be resident driven and require changes to normal garbage collection routine
• Food and yard waste will be collected separately and taken to a compost facility rather than a landfill
• Requires new truck, 2 FTE, and new bins
• SB 1383 full compliance estimated by 2027 (Est. to work within adopted rate study)
Focus Area 5: Public Works
Proposed Initiatives for FY 2025/26 – 2026/27
63 • Corporation Yard Security Improvements
• Est. $285K to enhance security
• Details to be provided in a future request
Focus Area 5: Public Works
Proposed Initiatives for FY 2025/26 – 2026/27
64 Questions
Focus Area 6:
Parks & Recreation
2025 Strategic Planning Workshop
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Mission Statement
Provide community and neighborhood services to enrich lives and to maintain facilities, infrastructure, and resources to maximize Brentwood’s high quality of life.
Focus Area 6: Parks and Recreation
67 Snapshot of Daily Workload
Services (Parks)
• 103 parks totaling over 269
acres
• 67 Lighting and Landscape
Districts totaling 589 parcels
and over 180 acres
• 191 City owned right-of-way
parcels totaling over 93 acres
• Over 32,000 City owned and
maintained trees and over
50,000 in Brentwood’s total
Urban Forest
• Over 20 miles of walking/biking
trails
Services (Recreation)
• Recreation activities and facility
rentals
• Joint Use agreements with
school districts
• Internal and external Special
Events
• Brentwood Library
Commissions/Committees
(Recreation)
• Parks & Recreation Commission
• Arts Commission
• Youth Commission
• Age and Disabilities Friendly
Communities Committee (2024)
• 2025 Commissions Interview
Committee (2025)
Focus Area 6: Parks and Recreation
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Highlights and Accomplishments
• Programs Offered: 1,973
• City Held Events: 36
• Facility Rental Hours:
- Sports Fields: 18,967
- Community Center: 5,540
- Senior Center: 6,378
- Pool Space: 1,039
- Library: 312
• Drop in Programs:
- Rec Swim: 32,197
- Lap, swim, splash, etc. : 492
• Total Registrations:
- 0-18 Years Old: 6,658
- 18-49 Years Old: 1,049
- 50+ Years Old: 3,056
• Special Event Permits:
- Permits Issued: 35
- # of Farmers Markets: 64
- Foodie Crew: 48
• Art Displayed
- BCC: 448
- Library: 36
Focus Area 6: Parks and Recreation
69 FY2022/23 – FY 2023/24 Strategic Initiatives
1. Implement short-term high priority Parks and Recreation Master Plan projects a. Complete carry over strategic initiatives:
i. Restrooms at Creekside Park and Garin Park (Complete) ii. Pickleball courts at Creekside Park (Complete)
iii. Expanded hours of Sunset Park (Discontinued)
iv. Trail enhancements (Complete)
2. Develop a plan to implement long-term high priority Parks and Recreation Master Plan Projects a. Sand Creek Sports Complex design & development and issue a RFP for design services as soon as feasible (Complete)
3. Enhance cultural and performing arts opportunities for Brentwood a. Continue development of Amphitheater
4. Expand and enhance recreation opportunities by increasing programming for seniors, youth, and teens; implementing adaptive recreation
a. Pursue Measure X Funding for Youth Center (Complete) Focus Area 6: Parks and Recreation
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Highlights and Accomplishments
• Expand and enhance recreation opportunities by
increasing programming for seniors, youth, and teens:
implementing adaptive recreation
- Assessment Feasibility of Youth Center and Assessment Feasibility for the Senior Center Expansion (2020/2021) $89K for both individual assessments (Complete)
- Adaptive Recreation Programming (Complete)
• Disc Golf Course at Creekside Park & Expansions (2021, 2024) (Complete)
Focus Area 6: Parks and Recreation
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Highlights and Accomplishments
• Restrooms at Creekside Park and Garin Park (2022) Spent $448,293 (Complete) • Sand Creek Sports Complex design & development; issue RFP for design services (2022) (Complete)
• Pickleball courts at Creekside Park (2024) Spent $449,804 (Complete) • Trail Enhancement (2024) Spent $37,000 (Complete)
Focus Area 6: Parks and Recreation
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Highlights and Accomplishments
• Deer Ridge Frontage Landscaping (2022)
• Deer Ridge Fountain (2023)
• City Website with Teen Resources (2023)
• Established protocols & procedures for considering events at City park and adjacent streets and recouping all costs incurred by the City (2024)
• Sponsorship of sports fields at Sunset Park Athletic Complex Focus Area 6: Parks and Recreation
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Highlights and Accomplishments
• Update on Scholarship for Parks and Recreation Programs (2023) • Operational Assessment of Senior Center/Recreation Programs (2024 ) - Spent: $35,574
• City Event celebrating Juneteenth (2024)
- Spent: $45K
• City Event recognizing and honoring Veterans (2024)
- Spent: $32K
• Davis Camp Monument (2025) Budget: $15K
Focus Area 6: Parks and Recreation
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Current City Council Requested Projects
• Midnight Basketball League Est. $25K
• Creekside Pickleball Court Noise Mitigation Assessment $TBD - Sound Dampening Barriers
- Locking Court Doors (by staff or mechanical)
- Reservation System
- Adjust court hours
- OR Remove courts
• Fairview Avenue/Balfour Road Sound Wall Est. $2.5M
- Sound Wall assessment completed by Wood Rogers on November 8, 2023
- Wood Rogers wall assessment report was issued on January 10, 2024 - Budget & Debt Management Committee will be discussing in February 2025
Focus Area 6: Parks and Recreation
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Current City Council Requested Projects
• Fields of Times Public Art Project Budgeted $275,591 (Public Art Fund)
• Radiance Convergence Public Art Project $TBD (Public Art Fund) • All Abilities Park - Amber Lane Est. $1M
• City-Wide Shade Program $TBD
- Park & Recreation Commission formed an Ad-Hoc Committee in Nov. 2024
• Homecoming Park/Windsor Way Park Basketball Court lighting Est. $720K
- Community outreach with mailers: August 1 and August 26, 2024 Focus Area 6: Parks and Recreation
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Current City Council Requested Projects
• Ag-Enterprise/Art Enterprise funds for John Marsh House Carved Doors project
• Windsor Way Park Playground Replacement Est. $250K
(Replacement – Parks & LLAD)
• Resurfacing of the Windsor Way/Homecoming basketball
courts Est. $24K (Replacement – Parks & LLAD)
• Design Standards $TBD
- General Plan
- Parks, Trails & Recreation Master Plan
- Development Impact Fee Program
• Enhance Adaptive Recreation Programming
Focus Area 6: Parks and Recreation
77 Space for closed captions. No text in the red area. Delete before finalizing.
Proposed Initiatives for FY 2025/26 – 2026/27
• Sand Creek Sports Complex Construction
- Bid Opening: February 4
Bid Result: $~18.3 - $22.8M
+ Bid Alternates: $~2M more
Budget: $19.2M
Spent to Date: $~2.1M
General Fund: 40%
Developer Impact fee:40%
2015 Lease Revenue: 2%
CIFP Savings: 14%
- Award Contract: March 11
- Break Ground: Summer 2025
- Grand Opening: ~2027
Focus Area 6: Parks and Recreation
78 Questions
Focus Area 7:
Community
Development
2025 Strategic Planning Workshop
80 Mission Statement
Develop Brentwood as a high quality, diverse and balanced community while protecting natural and agricultural resources
Focus Area 7: Community Development
81 Services
• Development Services
- Daily counter hours
- Online permitting system
- Fee estimates
• Building
- Daily building inspections
- Plan reviews by Building Division
• Community Enrichment
• Planning
- Daily counter hours
- Applications
- Plan checks
- Planning Commission
- City Council
• Housing
- Affordable Housing Purchase Program Waitlist
- Monitoring market rate sales and foreclosures
Focus Area 7: Community Development
82 Snapshot of Daily Workload
Development
Services
• 170 permits
under review
• 2244 permits
processed (2024)
• 241 plan reviews
completed (2024)
• Online permitting
system
• Fee estimates
• Daily counter
hours
Building
• 676 active
permits issued
• Daily building
inspections
• 7879 inspections
(2024)
• 1,298 plan
reviews by
Building Division
personnel (2024)
Community
Enrichment
• 116 open cases
• 4,156 cases
opened (2024)
• 4,040 cases
closed (2024)
Housing
• 78 owner
occupied units
• 22 rental units
• Affordable
Housing Purchase
Program Waitlist
• Monitoring
market rate sales
and foreclosures
Planning
• 19 current
planning
applications
• 47 total
discretionary
applications
submitted in 2024
• Plan checks
• Daily counter
hours
• Planning
Commission
• City Council
Focus Area 7: Community Development
83 Other/Department Improvements Q1 Q2 Q3 Q4
Mobile Vending Ordinance 1/14 CC 1st reading
1/28 CC 2nd reading
Department Fee Update Update fees/applications/website
Weed Abatement Ordinance Drafting, 3/11 CC mtg
Front Counter Security Upgrades RFP
Contracting/Construction
Current legislative session Webinars/draft summary, Weblative videos
Architectural Peer Review RFP
Business friendly website updates With Weblative
Strategic Planning
Highlights and Accomplishments
Focus Area 7: Community Development
84 Focused Zoning Ordinance Update Drafting
Alcohol, drive thru, self storage 3/25 CC
PC/CC consideration of legally required
updates
Housing Element
Implementation/Zoning Text Amend. Drafting
1/21 PC meeting
2/25 CC 1st reading, 3/11 2nd reading
Council Requested Items Q1 Q2 Q3 Q4
Highlights and Accomplishments
Focus Area 7: Community Development
85 State Law Required Q1 Q2 Q3 Q4
Update Cannabis Regulations Drafting
ADU Ordinance update 2/11 CC 1st reading, 2/25 2nd reading SB 684 implementing ordinance 1/14 CC 1st reading, 1/28 2nd reading Housing Element APR 3/11 CC
General Plan APR 3/11 CC
Building/Fire Code Adoption
Highlights and Accomplishments
Focus Area 7: Community Development
86 Highlights and Accomplishments
Focus Area 7: Community Development
3/11 Meeting
87 Completed Strategic Initiatives
4.1 Provide a diversity of housing opportunities, including equitable distribution of affordable housing for all socio-economic segments of the Brentwood community
a) Update the City’s Housing Element including: an evaluation of the 2015 Housing Element; assessment of housing needs, resources, constraints; approval of an updated Regional Housing Needs Allocation; and adoption of housing goals, policies, and actions
Status: Housing Element was certified by HCD in 2024. Implementation of the Housing Element (e.g. Zoning Ordinance amendments, programs) continues through 2025 and current cycle
4.3 Protect natural and agricultural resources
a) Develop implementation plan for General Plan Conservation and Open Space policies to minimize impacts on the environment
Status: Staff to work on implementation policies throughout the year and annually report to Council on progress Focus Area 7: Community Development
88 Strategic Initiatives in Progress
4.2 Implement Zoning Ordinance update to maintain compliance with State law, including developing objective design standards (SB 330 compliance)
Status: Zoning ordinance updates have been presented to Council and amendments will be scheduled for consideration in 2025 Q1-Q3. Objective Design Standards are drafted and comments have been submitted to the consultant. Will be considered by Council 2025 Q3.
4.4 More effectively engage and educate the community
a) Implement General Plan implementation status updates every two years Status: On hold due to workload and number of special projects. Budget is allocated for this task and task can be revisited Q4.
Focus Area 7: Community Development
89 • Continue Strategic Initiative 4.2 to Implement Zoning Ordinance updates to maintain compliance with State law:
- Including developing objective design standards (SB 330 compliance) and broaden it to implement Zoning Ordinance and Municipal Code updates as needed throughout the Strategic Plan period. - Once Objective Design Standards and Focused Zoning Ordinance Update projects are complete, ensure regular maintenance to keep the Zoning Ordinance and Municipal Code aligned with State law. • Continue Strategic Initiative 4.4 and expand to include engaging the community through educational videos and materials around the latest State legislation that may be of interest to the community • General Plan Update Initiation (~3 year effort) $TBD
Proposed Initiatives for FY 2025/26 – 2026/27
Focus Area 7: Community Development
90 Questions
Focus Area 8:
Police Services
2025 Strategic Planning Workshop
92 Mission Statement
To protect and enhance the quality of life in our community through uncompromised dedication, professionalism, integrity and innovative police services.
Focus Area 8: Police Services
93 Focus Area 8: Police Services
94 Department Services
• Operations Division:
The Field Operations Division is responsible for
front line law enforcement services in the City
of Brentwood including dispatch, community
outreach and fleet.
• Support Services:
The Support Services Division consists of Police
Records Unit, Investigations Unit and
Property/Evidence Unit.
Focus Area 8: Police Services
95 Prior Strategic Plan Initiatives
• Implement 5th Beat to enhance Public Safety
through Increased Police Services
- Hire 5 new Officers (recruitment is ongoing to
fill vacancies)
• Increase training opportunities, provide increased
24/7 coverage, and improve succession planning in
the Police Dispatch Center
- Hire 2 Dispatchers to increase staffing FTE
total 12 (recruitment on-going)
FY 2020/21-2021/22 Strategic Initiatives for the Police Department:
Focus Area 8: Police Services
96 Prior Strategic Plan Initiatives Cont.
• Develop a Police Services Plan for the City’s
estimated build-out population
- Identify police services operational
enhancements, including staffing*,
equipment and technology (Complete)
- Review the need to increase visibility and
operational effectiveness with the potential of
a police sub-station in the northern part of
the City (Complete)
Focus Area 8: Police Services
*In 2020 the implementation of the 5th Beat was placed on the funding deferred projects list. In 2021 the project came off the funding deferred project list
97 Prior Strategic Plan Initiatives
• In 2021 the Brentwood City Council adopted the FY
2022/23-2023/24 Strategic Initiatives for the Police
Department:
- Enhance Community Engagement by Strengthening
connections with underrepresented community
groups, youth, seniors, mentally ill and unsheltered
(Complete)
• Community Engagement and strengthening our
connections with the community is ongoing and
will continue indefinitely
Focus Area 8: Police Services
98 Council Goals for the Police Department
• Recruitment Diversity
- Provide recruitment procedures outline, and
report the number and diversity of applicants
through the recruitment process
• Emergency Communications
- Police to provide more streamlined
information regarding critical incident and
emergency communications to City Council,
media and the public
Focus Area 8: Police Services
99 Recruitment Process
Hiring Process
Application HR Review
Minimum Qualifications HR Review and Refer
Assessment (written and/or
physical)
HR/Professional
Standards Unit
Interview PD Staff/ Outside Agency
Polygraph 3rd Party Vendor
Background PD/3rd Party Vendor
Referral for hiring PD/HR
Chief’s Interview/Offer
Letter
Chief of Police
Psychological/Medical
Exam
3rd Party Vendor
Focus Area 8: Police Services
100
Proposed Initiatives for FY 2025/26 – 2026-27
• Sharpen our focus by reviewing the need for
increased patrol staffing, 5th Beat
implementation options, adding additional
special assignments
• Review and Implement New Technology to
Augment Law Enforcement Efforts
Focus Area 8: Police Services
101
Map of current 4 Beat Structure Map of proposed 5th Beat Structure 5th Beat Update
Focus Area 8: Police Services
102
5th Beat Update
• Sworn
- Currently 66 Fulltime officers
- 6 vacant positions – 3 in the hiring process at entry level - 7 un-deployable
• Non-Sworn
⁻ Dispatch
⁻ 3 vacant positions – 2 laterals in the hiring process ⁻ Interviews for entry level in Feb. 2025
⁻ Community Service Officers
⁻ 1 vacant position – Recruitment currently in process
Focus Area 8: Police Services
103
5th Beat Update
Hiring Process Cont.
If the applicant passes the initial steps, they are then hired and begin training.
• Entry Level Officer- 26 week Academy; 16-20
weeks of Field Training
• Lateral Officer- 10 to 12 weeks
• Entry Level Dispatcher- 1 year
• Lateral Dispatcher- 5 to 7 months
• Community Service Officer- 2 to 4 weeks
• Property & Evidence- 2 to 4 weeks
• Police Records- 4 to 6 months
Focus Area 8: Police Services
104
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Programs
• Peregrine- Implementation in progress
• Flock- In process for approval by City Council
• Red Light Cameras- researching and working to
assess feasibility and need
• AI assisted report writing- researching the
implementation and possible implications that
could negatively impact report writing in regards
to DA review of cases
Proposed Personnel Request
• Crime Analyst
- Additional new crime analyst FTE position to
assist in review of data coming in from
additional technology (Mid-term 25/26 start)
Technology to Augment Law Enforcement Efforts
Focus Area 8: Police Services
105
Questions
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Financial Recap
107
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Public Comment
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Department Prioritization Exercise
109
Questions
Motion: Authorize staff to prepare the
Strategic Plan for approval, and utilize the
prioritization methodology for future requests.