City Council - March 11, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
City Council Meeting Minutes
1. Meeting Minutes - CCM_Feb25_2025 .pdf
City Council Meeting of February 25, 2025
E.2
A Proclamation Recognizing March 2025 as Red Cross Month
1. Red Cross Month.pdf
E.3
A Proclamation Recognizing March 18, 2025, as National Agriculture Day
1. National Agriculture Day.pdf
E.4
A Proclamation Recognizing March 21, 2025, as World Down Syndrome Day
1. World Down Syndrome Day.pdf
E.5
A Proclamation Recognizing March 29, 2025, as National Vietnam War Veterans Day
1. Vietnam Veterans Memorial Day.pdf
E.6
A Proclamation Recognizing March 31, 2025, as National Farm Workers Day
1. National Farm Workers Day.pdf
E.7
Second reading of an ordinance approving a Zoning Text Amendment (RZ 24-008) to update the Brentwood Municipal Code to comply with state law as required by the City’s adopted Housing Element implementation policies.
1. 2nd Rd - HE Implementation - Community Development-2025-14.pdf
2. Previous Action.pdf
3. Ordinance 1084.pdf
4. Code Amendments.pdf
5. Housing Element Housing Plan.pdf
Title/Recommendation
Waive the second reading of and adopt Ordinance 1084 approving an amendment (RZ 24-008) to the Brentwood Municipal Code, needed to comply with state law as required by the City’s Housing Element Implementation Programs including but not limited to: H.1l (Farmworker and Employee Housing); H.1p (Replacement Housing); H.1r (Parking Standards for Studios and 1-Bedroom Units); H.1s (CUP and Design and Site Development Review Findings); H.4h (Low-Barrier Navigation Center); H.4j (Single-Room Occupancy (SRO) Units); H.4k (Emergency Shelters); H.4l (By-Right Permanent Supportive Housing (AB 2162)); H.4m (Reasonable Accommodations); H.4n (Definition of Family); and H.4o (Residential Care Facilities).
The text amendments are exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3) of the CEQA Guidelines, as it can be seen with certainty that there is no possibility that it may have a significant effect on the environment.
E.8
Consideration of 2025 Arts Commission Commissioner Recommendations and Appointments
1. 2025 Arts Commission Commissioner Recommendations - Parks Recreation-2025-38.pdf
2. Previous Action(1).pdf
3. Arts Commission Applications.pdf
Title/Recommendation
Consider Mayor Meyer’s recommendation of two new Arts Commissioners, Rosa Gascoigne and Riannon Thomas, for appointment to three-year terms expiring on December 31, 2027.
E.9
Approve a MOU with John Marsh Historic Trust Interpretive Center for a Funding Request of $7,000
1. John Marsh Historic Trust Interpretive Center - City Manager-2025-31.pdf
2. Resolution(2).pdf
3. MOU - John Marsh Historic Trust.pdf
4. John Marsh Interpretive Center Proposal.pdf
Title/Recommendation
Adopt a resolution approving a Memorandum of Understanding (“MOU”) between the City of Brentwood (“City”) and John Marsh Historic Trust (“JMHT”) regarding a payment of $7,000 towards the John Marsh Interpretive Center.
F.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
F.1
Award of Contract to Robert A. Bothman Inc. for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52446; amending the FY 2024/25 – 2028/29 Capital Improvement Program (CIP); and amending the FY 2024/25 Operating Budget
1. Sand Creek Sports Complex Award of Contract - Parks Recreation-2025-57.pdf
2. Previous Action(4).pdf
3. Resolution(4).pdf
4. Proposed CIP Project Sheet.pdf
5. Construction Contract.pdf
6. Response to Bid Protest.pdf
7. Rendering of Phase 1A.pdf
8. Use of Public Art Funds Memo.pdf
Title/Recommendation
Adopt a Resolution 1) approving the contract documents, awarding the bid, and authorizing the City Manager or designee to execute a construction contract and necessary documents, including the use of contingency amounts, for the Sand Creek Sports Complex Phase 1A Project, CIP Project No. 352-52466 to Robert A. Bothman, Inc., dba Robert Bothman Construction, as the lowest responsible and responsive bidder in the amount of $18,285,788, plus funding authorization for a 10% contingency amount of $1,828,579, for a total authorization not to exceed amount of $20,114,367, 2) amending the FY 2024/25 – 2028/29 Capital Improvement Program (CIP), and 3) amending the FY 2024/25 Operating Budget for the associated project funding transfers.
On August 13, 2024, by Resolution No. 2024-88, the City Council adopted the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Plan prepared for the Sand Creek Sports Complex Project. A Notice of Determination was filed with the Contra Costa County Clerk Recorder on August 16, 2024.
F.2
Approve an agreement with PG&E for electrical design services for the Sand Creek Sports Complex Project, CIP Project No. 352-52446.
1. Sand Creek Sports Complex Pacific, Gas, and Electric Contract - Parks Recreation-2025-78.pdf
2. Previous Action(2).pdf
3. Resolution(3).pdf
4. Pacific, Gas and Electric Extension Agreement .pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager to execute an agreement with PG&E in the amount of $59,614, plus a contingency of $8,942, for a total not to exceed amount of $68,556 for electrical design services for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).
On August 13, 2024, by Resolution 2024-88, the City Council approved and adopted the Initial Study and Mitigated Negative Declaration for the Sand Creek Sports Complex project.
F.3
Update and receipt of City Council direction on the Vineyards at Marsh Creek - Event Center/Amphitheater Project Phases
1. Update on the Vineyards at Marsh Creek - Engineering-2025-05.pdf
2. Previous Action(5).pdf
3. CIP Sheet.pdf
4. Use of Public Art Funds Memo(1).pdf
Title/Recommendation
Title/Recommendation
Receive an update on the Vineyards at Marsh Creek - Event Center/Amphitheater Phase I, CIP No. 337-37231, (“Project”), discuss and provide direction regarding the Project phases, including the use of associated funds.
F.4
Approve an agreement with Flock Group, Inc. in the amount of $240,000 over a two-year term; and amend the FY 2024/25 and 2025/26 Operating Budgets.
1. ALPR, Flock Group Inc - Police-2025-03.pdf
2. Previous Action(3).pdf
3. Flock Group Inc Resolution.pdf
4. Flock Safety Agreement.pdf
5. Flock Overview For Cities.pdf
6. Flock Cameras Proposed Locations.pdf
7. Flock Map.pdf
8. Privacy Commitment_2024.pdf
9. Media FAQs_2024.pdf
10. Vigilant Map.pdf
11. Vigilant Cameras V2.pdf
12. Council Questions and Responses.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute an agreement and necessary documents with Flock Group, Inc. (“Flock”) in the amount of $218,550, plus an additional $21,450 for contingencies, for a total not to exceed amount of $240,000 over a two-year term for the purchase of hardware and software for Automatic License Plate Readers (ALPR) and surveillance cameras; and amending the FY 2024/25 General Fund Operating Budget in the amount of $120,000 and the FY 2025/26 General Fund Operating Budget in the amount of $103,500.
F.5
Accept Accessory Dwelling Unit Grant; and amend the 2024/25 Operating Budget
1. ADU Accelerator Program Funding - Community Development-2025-11.pdf
2. Resolution.pdf
3. ADU Accelerator Program Guidelines from Senator Glazer’s Office.pdf Title/Recommendation
Adopt a Resolution amending the 2024/25 Other Grants Fund Operating Budget in the amount of $121,195.00 for the grant revenue and expenditures to allow distribution of up to $121,194.85 in Program grant funds.
F.6
Approve an Agreement for Lighting, Stage and Sound with Full Force Audio for $136,500
1. Agreement for Stage and Sound Services exceeding $50,000 - Parks Recreation-2025-73.pdf
2. Resolution(1).pdf
3. Full Force Audio - Stage Light Sound Agreement - FINAL - 03.4.25.pdf Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute an agreement for stage, sound and lighting services with Full Force Audio for specialized equipment and services for the City’s Concerts in the Park series and Juneteenth event, in an amount not to exceed $136,500 for FY 2024/25 - FY 2026/27.
G.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
H.
REQUESTED FUTURE AGENDA ITEM(S)
H.1
Consider a request from Vice Mayor Pierson and Council Member Mendoza requesting a report for discussion on all City parks, including the Amphitheater, that need funds and improvements and return with a plan to apply for eligible Prop 4 bond funds
1. Requested Item Pierson and Mendoza Prop 4 Bond Funds - City Manager-2025-23.pdf Title/Recommendation
That the City Council consider and discuss the request from Vice Mayor Pierson and Council Member Mendoza requesting a report on all City parks, including the Amphitheater, that need funds and improvements, and return with a plan to apply for eligible Prop 4 bond funds.
I.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On March 6, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov