15 Electrician Handout
Electrician Installation Steps,
/ Run AC cable and conduit to the box
according to NEC Article 300 and any
applicable local codes. The gland
accepts ½” conduit/
/ Open the box using hinges/
C/ Connect AC Mains per wiring diagram
below:
a/ Connect AC Neutral wire to the Surge Protector white Neutral wire using the open position on the lever nut/
K/ Connect AC Line wire to the Surge Protector black Line wire using the open position on the lever nut/
b/ Connect AC Ground wire to the Surge Protector green ground wire using the open position on the lever nut.
4. Verify that both the RED LED is lit on the front of the box
5. Close box and zip tie the box shut with the provided zip tie
6. While still on-site, call Flock, who will remotely verify that power is working
correctly:
Southeast Region - (678) 562-8766
West-Region - (804) 607-9213
Central & NE Region - (470) 868-4027
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
16 FAQs about AC-Powered Flock Cameras
What voltage is supported?
The AC kit is designed to work with 120VAC Infrastructure by default. A 240VAC version is available on request.
How much power does this consume
Peak current draw is 1.5 A at 120VAC. The average power draw is roughly 30W in high traffic conditions but maybe lower when fewer vehicles are present.
Who is responsible for contracting the electrician?
The customer is responsible for contracting an electrician. We can help answer questions, but the customer is responsible for identifying and contracting an electrician.
Who is responsible for maintenance?
Flock will handle all maintenance related to Flock’s camera and power equipment.
However, any problems with the electrical supply are the customer’s responsibility.
The AC junction box has two lights to indicate the presence of power and make it easy for quick diagnosis if there is a problem related to the AC power source If the camera indicates to Flock that there is a power supply problem, Flock will notify the customer and request that the customer verifies the lights on the AC junction box. If the AC Source light is illuminated, Flock will send a technician to investigate. If the AC source light is not illuminated, the customer should check any GFCI’s or breakers in the supply circuit or call the electrician who installed the power supply.
How much does it cost?
Work required to bring AC power to each location will be different, so exact pricing is unavailable. Primary cost drivers include arrow boards and the distance from the camera location to the AC power source.
What information do I need to provide my electrician?
The Flock deployment plan and these work instructions should be sufficient to secure a quote. It will be helpful if you know the location of the existing power infrastructure before creating the deployment plan.
?
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
17 Can you plug it into my existing power outlet? The Flock AC power adapter does not use a standard outlet plug but must be directly wired into the power mains.
While using outlet plugs may be convenient, they can easily be unplugged, presenting a tampering risk to this critical safety infrastructure.
The electrician can route power directly to the camera with a direct wire-in connection if an outlet is close to the camera.
How long does this process typically take?
The installation process typically takes 6-8 weeks. To accelerate the process, be sure to have the electrician perform his work shortly after the Flock technician finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should perform this work, though we have found that those who advertise working with landscape lighting are most suited for this work.
What happens if the electrician damages the equipment?
The customer is responsible for contracting the electrician. Any liability associated with this work would be assumed by the customer. If any future work is required at this site due to the electrical infrastructure or the work performed by the electrician would be the responsibility of the customer.
When should the electrician perform his work?
Once Flock installs the camera, you will receive an email alert letting you know that this has been completed. After this, you will need to schedule the electrician to route power to the pole.
What if my electrician has questions about Flock’s AC Kit?
You should share the packet with the electrician if they have questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock requires that the AC power provided to the camera be constant. The source that the electrician uses must not be on a timing circuit.
AC-Power Kit Details
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
18 Installation Service Brief Summary
Below outlines the statement of work for the Flock Camera Installation:
What is covered by Flock
Flock Cameras &
Online Platform
Mounting Poles
AC Power Kit (as needed)
Solar Panels (as needed)
Site Surveys and Call 811
Scheduling
Installation Labor Costs
Customer Support / Training
Cellular Data Coverage
Maintenance Fees
(review for
more details)
Fees Sheet
Data storage for 30 days
Traffic Control and any
associated costs
*DOT Approved Pole cost Electrician
& ongoing electrical costs
Engineering Drawings
Relocation Fees
Contractor licensing fees
Permit application processing fees
Specialist mounting equipment
Bucket trucks
Loss, theft, damage to Flock
equipment
Camera downtime due to
power outage
***Field Technician Maintenance
for Falcon™ Flex
excluding changes during
initial installation
Including, but not limited
to, MASH poles or
adapters
**
Only applicable for
AC-powered cameras
What is NOT covered by Flock Special note
*
**
***
If a location requires a "DOT pole" (i.e., not our standard), the implementation cost will be $5,000/camera; This cost is applicable for installations in GA, IL, SC, TN, and CA.
MASH poles: Manual for Assessing Safety Hardware (MASH) presents uniform guidelines for crash testing permanent and temporary highway safety features and recommends evaluation criteria to assess test results
If a camera is lost, stolen, or damaged, a replacement device can be purchased at a discounted price of $800
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
19 Permitting: Pre-Install Questionnaire
Traffic Control & Installation Method"
, this typically necessitates an entire lane to be
blocked in the direction of travel.
If a bucket truck is required
Can you provide a patrol car escort, or will
full traffic control be required?*
4. AC Power vs. Sola
If AC powered, is there a 120V power source available, and is there access to an electrician who can connect the existing wire to the Flock Safety powered h
If solar-powered, consider the size of the solar panel and potential to impact the visibility of DOT signs/signalsc
Single Panel: 21.25" x 14" x 2" (Length x Width x Depth[
Double Panel: 21.25" x 28" x 2" (LxWxD)
installation kit
3. Right of Waá
Will any Flock Safety cameras be installed on the city, state, or power company-owned poles or in the city, county, or state Right of Way (RoW)h
What is the RoW bufferh
Will additional permits or written permission be required from third-party entities (such as DOT, power companies, public works, etc.)h
Will any cameras be installed on city-owned traffic signal poles (vertical mass)?Ú
If yes, please provide heights/photos to determine if a bucket truck is needed for the installation.Ú
Note: A bucket truck is required if the height exceeds 15 feet tall.
2. Timelin(
In Flock Safety’s experience, in-depth permitting requirements can
The SLA for permit document submission is within 15 days from contract signature date (contract Closed-Won)
add 2+
months to the installation timeline.:
1. PLEASE NOTE: If traffic control is required, you may incur additional costs due to city/state requirements; Fees will be determined by quotes received.
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
20 Paperwork & Required Form
Flock Safety will need copies of paperwork to complete before proceeding (ex., business license applications, encroachment permit applications). We can save critical time by gathering these documents upfront. We appreciate your assistance in procuring these.
5. Contact
If Flock Safety needs to interface directly with the departments, please share the contact information of the following departments6
PermittinZ
Public WorkY
Traffic Department
6. Will standard plans suffice, or are custom plans needed? Custom plans can double the cost, while standard plans can be pulled from the Manual of Uniform Traffic Control Devices p
Will a non-sealed copy of the traffic plan suffice? Or does the traffic plan need to be sealed and/or submitted by a professional engineerz
Are there state-specific special versions/variances that must be followedz
, the shoulder or sidewalk should suffice and
enable Flock Safety to proceed without traffic control systems in place.
Note: In some states (i.e., arrow boards), sidewalks may require signage. If signage is mandatory, Will your Public Works department be able to assist?
If full traffic control is required (cones, arrow boards, etc.)® (MUTCD)
If a bucket truck is not required
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
21 After a deployment plan with Designated Locations and equipment has been agreed upon by both Flock and the Customer, any subsequent changes to the deployment plan (“Reinstalls”) driven by a Customer’s request will incur a fee per the table below.
What services incur fees'
Requested relocations post-approval by customer:
Relocations due to poor performance will be the responsibility of Floc# If a customer requests a location against the advisement of Flock, performance issues and any requested relocations will be the responsibility of the customer
Per the contract and absent a defect, in the event that Flock Hardware is lost, stolen, or damaged, Customer may request that Flock replace the Flock Hardware at a fee according to the then-current Reinstall policy
Misc billables for out of scope items for each implementation
https://www.flocksafety.com/reinstall-fee-scheduleC
*Fee Schedule
All fees are per reinstall or required visit (in the case that a reinstall is attempted but not completed) and include labor and materials. If you have any questions, please email [email protected].
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
22 Help Center
Our Help Center is filled with many resources to help you navigate through the online platform. Below you will find some common questions and their relevant help article:
How do I search camera footage?
How do I add a user?
How do I add a vehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts?
How do I get text alerts for Hot List?
How do I request camera access from other nearby agencies? Customer Support
You can reach our customer support team anytime by emailing . They can help answer any “How-To” questions
you may have.
[email protected]
Help Center
How do I use the National Lookup to search for a plate? How do I reset my / another user’s password?
(National Lookup - network of law enforcement agencies that have opted to allow their network of Flock cameras to be used for searches)
Docusign Envelope ID: 2DE41724-544F-4EB8-A182-3B2887DFD128
flocksafety.com
(866) 901-1781 | [email protected]
Infrastructure-Free and Discreet Design
Many of our devices run on solar power and LTE connectivity. They can be installed almost anywhere and blend in with your city’s aesthetic.
Safety-as-a-Service
We install and maintain the devices, so you can focus on running the city. That means we will support you from procurement, through permitting, and even preparing you to present this project to the City Council.
Vehicle Fingerprint® Technology
Flock Safety’s LPR system allows police officers to find vehicle evidence by vehicle type, make, color, and after-market features. It’s proven to increase case clearance and solve more crime.
Help your city reduce crime
with devices that capture
objective evidence 24/7
Flock Safety provides an affordable, infrastructure-light public safety operating system for cities who want to reduce crime within a principled framework. Our license plate recognition (LPR) cameras, audio detection sensors, situational awareness cameras, and FlockOS platform help everyone in a city — law enforcement, public officials, schools, businesses, and community members – work together in pursuit of
a safer community.
flocksafety.com
(866) 901-1781 | [email protected]
Join thousands of communities using Flock Safety
to eliminate crime and shape a safer future, together.
DETECT
Objective evidence
your police need
to solve crime.
DECODE
footage with machine
learning so your police
can investigate.
DELIVER
real-time to police
if a wanted or stolen
vehicle drives by
Public Safety Technology Built with Principles
You own the footage
We can't share or sell it to private third parties.
Protect Privacy
All data automatically deletes by default every 30 days on a rolling basis and is encrypted.
Promote transparency and accountability
Flock provides a transparency portal to share data with your community about how the devices work on an ongoing basis.
Flock requires an investigative reason to search and logs searches in an audit report.
Clear pricing and infrastructure free
All the data is stored in the cloud at no additional fee and there are no hidden costs.
Protect the Whole Community
It takes all community members working together to eliminate crime, which is why we created a public private partnership that enables businesses, neighborhoods, schools, and others to partner with your city and police department to build your network. “Flock Safety continues to enhance and help our police department capture these vehicles and return the assets to their owners." Josh mccurn
Council Member | Lexington, KY
Learn more
Flock Cameras Proposed Locations
Location Direction
City Park PTZ Surveillance
Oak St. / First St. PTZ Surveillance
Pedestrian Overcrossing / Highway 4 PTZ Surveillance
City Parking Garage W/B
Lone Tree Wy / Empire Av. N/B
Lone Tree Wy / Fairview Av. N/B
Lone Tree Wy/ Ohara Av. N/B
Lone Tree Wy / Brentwood Bl. N/B
Lone Tree Wy / Brentwood Bl. W/B
Lone Tree Wy / Shady Willow Ln. N/B
Lone Tree Wy / Canada Valley Rd. N/B
Lone Tree Wy / Canada Valley Rd. E/B
Heidorn Ranch Rd. / Kohl’s Dr. N/B
Heidorn Ranch Rd. / Lone Tree Plaza Dr W/B
Highway 4 / Sand Creek Rd. E/B
Highway 4 / Sand Creek Rd. E/B
Highway 4 / Sand Creek Rd. W/B
Highway 4 / Jeffrey Way N/B
Highway 4 / Jeffrey Way S/B
Highway 4 Overpass N/B
Highway 4 Overpass S/B
Brentwood Bl. / Sand Creek Rd. N/B
Brentwood Bl. / Sand Creek Rd. S/B
Brentwood Bl. / Sand Creek Rd. W/B
Brentwood Bl. / Sand Creek Rd. E/B
Brentwood Bl. / Balfour Rd. S/B
Brentwood Bl. / Balfour Rd. N/B
Brentwood Bl. / Balfour Rd. W/B
Balfour Rd. / Fairview Av. W/B
Balfour Rd. / W Country Club Dr. W/B
Balfour Rd. / Eagle Rock Dr. E/B
Balfour Rd. / Sellers Av. E/B
Sunset Rd. / Garin Pkwy E/B
Chestnut St. / Sellers Av. E/B
Walnut Bl. / Armstrong Rd. S/B
Our commitment to protecting the whole community
Flock Safety helps thousands of cities prevent and eliminate crime with technology that captures objective evidence and delivers it into the hands that serve and protect. In our pursuit of a safer society, we place our commitment to protecting individual privacy and mitigating bias at the core of every policy and product we develop.
We focus on protecting privacy and enabling accountability t Flock devices only capture objective evidence, whether vehicular, audio, or video. Flock does not enable predictive policingi t Flock devices do not connect to databases to identify name, identifiers, addresses, or other information about peoplei t The system always requires a documented search reason or case number every time a user accesses Flock data, creating a permanent audit trail for every user.T
t Customers own 100% of all data captured on our devices. We never share or sell data with third partiesi
t All images and metadata are encrypted in the cloud for maximum security compliance.T
t Flock has created the first LPR Transparency Portal, provided to customers optionally for free, to document LPR usage, policies, and ROI for their community.
flocksafety.com
(866) 901-1781 | [email protected]
Privacy Commitment
Let’s defeat crime together.
1 What is LPR?
Automatic License Plate Readers (LPR) have long helped law enforcement solve crimes. LPRs capture computer-readable images of license plates, allowing law enforcement agencies to compare plate numbers against those of stolen cars or cars driven by people suspected of being involved in criminal activities.
The information by LPR cameras can help determine whether a vehicle was at the crime scene and discover cars that may be associated with each other. Law enforcement agencies can choose to share their information with other agencies. The cameras can also integrate data from national or state crime databases to provide realtime alerts when a vehicle associated with a known suspect or a stolen vehicle passes the camera.
According to the National Conference of State Legislatures, when employed ethically and objectively, LPRs are an effective force-multiplying tool for law enforcement. A 2011 study by the Police Executive Research Forum concluded that LPRs used by Mesa, Ariz., Police resulted in “nearly three times as many ‘hits’ for stolen vehicles, and twice as many vehicle recoveries.”
Flock Safety communities have reported overall crime reductions of over 70 percent after a period of time utilizing the LPR system. In some areas, that included a 60 percent-plus reduction in nonresidential burglaries, an 80 percent reduction in residential burglary, and a 40 percent-plus reduction in robberies.
2 What is Flock Safety?
Flock Safety is a public safety operating system that helps cities, businesses, schools, and law enforcement in thousands of communities work together to stop crime, protect privacy, and mitigate bias. We build hardware and write software that captures the objective evidence police need to solve crimes. Thousands of communities across the country use our proprietary devices and cloud-based software to help law enforcement solve upwards of 5 percent of all reported crime in America.
1 What is LPR?
License Plate Readers (LPR) have long helped law enforcement solve crimes. LPRs capture computer-readable images of license plates, allowing law enforcement agencies to compare plate numbers against those of stolen cars or cars driven by people suspected of being involved in criminal activities.
The information by LPR cameras can help determine whether a vehicle was at the crime scene and discover cars that may be associated with each other. Law enforcement agencies can choose to share their information with other agencies. The cameras can also integrate data from national or state crime databases to provide realtime alerts when a vehicle associated with a known suspect or a stolen vehicle passes the camera.
According to the National Conference of State Legislatures, when employed ethically and objectively, LPRs are an effective force-multiplying tool for law enforcement. A 2011 study by the Police Executive Research Forum concluded that LPRs used by Mesa, Ariz., Police resulted in “nearly three times as many ‘hits’ for stolen vehicles, and twice as many vehicle recoveries.”
A comprehensive study conducted with oversight from independent criminology research experts found a clear correlation between Flock technology and increased case clearance rates. 2 What is Flock Safety?
Flock Safety is an all-in-one technology solution to eliminate crime and keep your community safe.
Our intelligent platform combines the power of communities at scale – including cities, businesses, schools, and law enforcement agencies – to shape a safer future together.
Our full-service, maintenance-free technology solution is trusted by more than 5,000 communities across the country to help solve and deter crime in the pursuit of safer communities for everyone.
Visit www.flocksafety.com for more info.
About Flock Safety
Frequently Asked Questions
flocksafety.com
(866) 901-1781 | [email protected]
3 Who does Flock Safety serve?
Flock Safety serves HOAs, neighborhood associations, businesses, law enforcement agencies, schools, cities, counties, and states to provide them with the tools they need to increase the effectiveness of their public safety efforts, target crime efficiently and objectively, and help provide the information police need to stop crime.
4 Where is Flock Safety located?
There are thousands of Flock Safety communities across the U.S. We can service customers almost anywhere across the U.S. with our local teams strategically located in cities across the country. Flock Safety is headquartered in Atlanta and has over 700 employees across the U.S. 5 What is the Flock Safety Falcon®?
The Flock Safety Falcon® is a solar-powered, motion-activated, and infrastructure-free camera that leverages Flock’s proprietary Vehicle Fingerprint® technology to identify and take a snapshot of the critical details of a vehicle that passes by it.
The Flock Safety Falcon® captures the make, vehicle type, color, license plate
(full, partial, or missing), state of the license plate, and the vehicle's unique
features, including damage and after-market alterations.
They are connected to the cloud through LTE, like a mobile phone, and
perform 24/7 in any weather.
Flock Safety LPR cameras leverage the FBI's National Crime Information Center
(NCIC) federal and state hotlist, which are updated at least every 24 hours,
to send real-time alerts to nearby law enforcement officers when a wanted
or stolen vehicle is detected. Officers can then verify that information
with their dispatch to safely make arrests and recover stolen property.
They also integrate with the National Center for Missing and Exploited
Children's AMBER Alert database to help locate missing individuals,
and can be used in the event of a Silver Alert in the same capacity. flocksafety.com
(866) 901-1781 | [email protected]
flocksafety.com
(866) 901-1781 | [email protected]
6 What makes Flock Safety LPR unique?
While traditional automated license plate reading (LPR) cameras are an effective crimefighting option, they are also extremely expensive. The $10,000-$40,000 price tag is unrealistic for many of Flock Safety's customers.
As a more affordable option, Flock Safety cameras employ best-in-class LPR and machine learning technology. Flock cameras have an intentionally short shutter speed, which allows the camera to start taking pictures in less than a tenth of a second following vehicle motion sensing and to capture multiple frames of a car traveling up to 75 MPH.
The camera's infrared captures highly-accurate, clear images day or night. The machine learning allows the camera to capture vehicle information beyond the license plate — valuable evidence like vehicle make, type, color, and unusual characteristics.
Additionally, Flock Safety LPR is infrastructure-free, powered by solar and connected
through LTE. The flat annual fee covers installation, maintenance, data, security, and
customer service.
Lastly, Flock Safety is in the top echelon of the industry for privacy, transparency, and security. Flock Safety data will never be shared without permission, sold to third parties, or used for unpaid fines, unauthorized viewing outside of a legitimate crime-related event, or kept in a library. The footage is fully encrypted and stored in the cloud. All footage is deleted after 30 days on a rolling basis, unless a democratically-elected governing body or official legislates a different retention period. 7 How does Flock Safety's LPR help promote transparency
and objectivity in policing?
Flock Safety technology is purpose-built to remove human bias from crime-solving. The LPR cameras and machine learning technology are engineered to capture vehicle characteristics, types, and license plates, which are then checked against state and federal records to ensure accuracy and minimize errors.
The LPR cameras take still images of cars passing through the lens (not video) and cannot follow or track vehicles once they leave the camera’s view.
Flock Safety DOES NOT record names, phone numbers, or addresses and doesn’t mark specific locations where people have been. There is no capability in the system to mark or annotate the locations of passersby.
Finally, Flock Safety is built to enable and encourage transparency, with several features that create robust audit capability. Both private and law enforcement customers must enter a reason for each search made through the Flock Safety system. That search history can be easily displayed for a community or law enforcement leadership to see what the Flock system has been used for.
flocksafety.com
(866) 901-1781 | [email protected]
Flock Safety has also created the first free, optional LPR Transparency Portal to serve as a hub for a police agency’s LPR usage, data retention, and search policies. Any law enforcement customer can access the LPR Transparency Portal.
Flock Safety is committed to building technology, tools, and a team that treats all people equitably, regardless of race, ethnicity, class, background, and orientation. We believe that everyone has a right to public safety.
8 What is the Flock Safety Raven® audio sensor?
The Flock Safety Raven® is an audio detection device that pairs with the Flock Safety Falcon® LPR camera for law enforcement who want to decrease response times and increase case clearance.
Unlike single-point gunshot detection and traditional LPR, which segment evidence into silos, the Flock Safety Raven® recognizes the sound of gunshots, immediately calls 911, and consolidates actionable LPR and audio evidence into one streamlined system so first responders can save lives and collect crucial evidence that solves crime.
9 How does the Flock Safety Raven® work?
The Flock Safety Raven® provides law enforcement agencies an affordable, infrastructure-light option for gunshot detection. It wakes when it detects a gunshot and is connected to a Flock Safety Falcon® LPR camera, activating the camera when it detects a crime in progress to capture the vehicle(s) on scene, and helping police build a more robust case.
The Flock Safety Raven® is solar and LTE-powered and can be deployed to mirror the structure
of your community.
10 Does the Flock Safety Raven® capture personal information? No. The Flock Safety Raven® is intended to capture loud sounds indicative of a crime in progress,
not human voices or conversations. The audio clip is only a few seconds long, not long enough for any meaningful portion of identifiable audio to be captured. Sounds and data collected by the Flock Safety Raven® are subject to the same privacy and security standards as that of Flock Safety LPR devices.
Vigilant Cameras Fixed Locations
Location Direction Health Status
Brentwood Bl. / Grant St. N/B Cam 1 Good Online
Brentwood Bl. / Grant St. S/B Cam 1 Good Online
Brentwood Bl. / Valdry Ct. N/B Cam 1 Poor Offline
Brentwood Bl. / Valdry Ct. N/B Cam 2 Poor Offline
Balfour Rd. / American Av. E/B Cam 1 Good Online
Lone Tree Wy / Canada
Valley Rd.
E/B Cam 1 Poor Offline
Lone Tree Wy / Canada
Valley Rd.
E/B Cam 2 Poor Offline
Lone Tree Wy / Canada
Valley Rd.
E/B Cam 3 Poor Offline
Jeffrey Way / Highway 4 N/B Cam 1 Poor Offline
Jeffrey Way / Highway 4 S/B Cam 1 Poor Offline
Sand Creek Rd. / Highway 4 E/B Cam 1 Good Online
Sand Creek Rd. / Highway 4 E/B Cam 2 Poor Offline
Sand Creek Rd. / Highway 4 W/B Cam 1 Good Online
Sand Creek Rd. / Highway 4 W/B Cam 2 Good Online
Sand Creek Rd. / Highway 4 W/B Cam 3 Good Online
Ohara Av. / Bonnie Ln. S/B Cam 1 Good Online
Ohara Av. / Bonnie Ln. S/B Cam 2 Good Online
Walnut Bl. / Armstrong Rd. N/B Cam 1 Good Online
Walnut Bl. / Armstrong Rd. N/B Cam 2 Good Online
Walnut Bl. / Armstrong Rd. S/B Cam 1 Good Online
Vigilant Cameras Vehicles
Vehicle Camera Health Status
ALPR Trailer Cam 1 Poor Offline
ALPR Trailer Cam 2 Poor Offline
ALPR Trailer Cam 3 Poor Offline
ALPR Trailer Cam 4 Poor Offline
Street Sweeper #1 Cam 1 Unknown InActive
Street Sweeper #1 Cam 2 Unknown InActive
Street Sweeper #1 Cam 3 Unknown InActive
Street Sweeper #1 Cam 4 Unknown InActive
Street Sweeper #2 Cam 1 Unknown InActive
Street Sweeper #2 Cam 2 Poor Offline
Street Sweeper #2 Cam 3 Unknown InActive
Street Sweeper #2 Cam 4 Unknown InActive
Street Sweeper #3 Cam 1 Unknown InActive
Street Sweeper #3 Cam 2 Poor Offline
Street Sweeper #3 Cam 3 Unknown InActive
Street Sweeper #3 Cam 4 Unknown InActive
Patrol Unit 2 Cam 1 Poor Offline
Patrol Unit 2 Cam 2 Poor Offline
Patrol Unit 4 Cam 1 Poor Offline
Patrol Unit 4 Cam 2 Poor Offline
Patrol Unit 5 Cam 1 Poor Offline
Patrol Unit 5 Cam 2 Poor Offline
Patrol Unit 9 Cam 1 Poor Offline
Patrol Unit 9 Cam 2 Poor Offline
Patrol Unit 10 Cam 1 Poor Offline
Patrol Unit 10 Cam 2 Poor Offline
Patrol Unit 11 Cam 1 Poor Offline
Patrol Unit 11 Cam 2 Poor Offline
Patrol Unit 12 Cam 1 Poor Offline
Patrol Unit 12 Cam 2 Poor Offline
Patrol Unit 14 Cam 1 Good Online
Patrol Unit 14 Cam 2 Review Online
Patrol Unit 16 Cam 1 Poor Offline
Patrol Unit 16 Cam 2 Poor Offline
Patrol Unit 18 Cam 1 Poor Offline
Patrol Unit 18 Cam 2 Poor Offline
History of LPR:
In September 2015, during a City Council planning session, the Council requested the inclusion of a License Plate Reader (LPR) system in the strategic plan. On February 9, 2016, the City Council approved a one-year pilot project for the Automated License Plate Reader (ALPR). As part of this project, 18 ALPR units were installed across four fixed locations, two patrol vehicles, and one mobile trailer.
Due to the pilot program's success, additional cameras were added in 2018. This brought the total to eight fixed locations, ten patrol vehicles, and three street sweepers, resulting in 56 physical cameras overall. Currently, 14 of these cameras are in "good" working condition, while 43 are "off-line," with many of them rated as being in "poor health." When did the conversations with Flock Safety Group Inc. (Flock Safety) begin? Initial sales discussions began in July 2024, but gained urgency in October 2024 due to the need to transition from our current Automatic License Plate Recognition (ALPR) vendor, Vigilant.
Throughout the summer, obtaining customer service and support from Vigilant became increasingly difficult—at times, nearly impossible—especially after its acquisition by Motorola Solutions Inc. This lack of responsiveness raised significant concerns about the viability of continuing our partnership. Additionally, the City-owned ALPR hardware was aging and required repairs or replacement. We faced a critical decision: reinvest in Vigilant or explore alternative ALPR vendors.
Flock Safety emerged as the leading choice largely due to its existing partnership with Axon Enterprise Inc. This collaboration involves the integration of Axon’s Fleet 3 vehicle cameras with Flock Safety proprietary software. As a result of this partnership, every vehicle in the fleet equipped with an Axon Fleet 3 camera is also capable of functioning as a License Plate Recognition (LPR) system. Flock Safety has been rapidly gaining traction among law enforcement agencies in the Bay Area, offering superior technological advancements compared to Vigilant. Consequently, more municipalities are choosing to switch from Vigilant to Flock Safety
What is the guarantee that Flock Safety won’t share the data? There are currently multiple court cases of where data was shared.
Flock Safety will not share data because the data belongs to the City (the customer). If data is requested through legal action, such as a subpoena, Flock Safety will consult with the cities that legally possess the data. Flock Safety is not aware of any court cases accusing them of sharing data. Vigilant operates similarly; however, the only difference is that Vigilant retains a year’s worth of data for the customer, whereas Flock Safety's default retention period is 30 days. Any retention beyond 30 days would incur additional costs. Currently, our proposed agreement includes a retention period of 30 days, and we intend to maintain this timeframe.
Is there an option to hold the data in-house?
No, AWS Cloud employs robust security standards. Data is encrypted end-to-end, including while stored on AWS servers. These servers are trusted by numerous local, state, and federal law enforcement and intelligence agencies to handle their highly sensitive information. Flock Safety recommends consulting with the City’s Information Systems experts, who can confirm the advantages of storing data offsite in the AWS Cloud.
Please discuss the equipment that was purchased in 12/2023 Axon Enterprise, Inc. received approval from the City Council in December 2023 for a five-year agreement regarding Axon equipment and software. The Axon equipment encompasses BodyWorn Cameras, docking stations for Body-Worn Cameras, Tasers, Taser Cartridges, Taser Batteries, Axon Signal for holsters and vehicles, Interview Room Cameras, and Fleet 3 vehicle cameras. The Axon software includes unlimited storage for all digital evidence collected from Axon equipment—currently containing 44,843 GB of data—through evidence.com. The Axon agreement also provides individual licenses for staff to access evidence.com, transcription services, Axon Respond (for live streaming), Axon's Redaction Tools, drone flight records and pilot licenses, as well as an Auto-Tagging feature for the Records Management System.
It is important to note that Axon Enterprise Inc. operates separately from Flock Safety, with the exception of the Fleet 3 vehicle cameras, which feature a partnership between the two companies. Currently, the Brentwood Police Department is leasing thirty Fleet 3 vehicle cameras from Axon Enterprise Inc. These cameras can video and audio record incidents when officers activate their "Code-3" Emergency Lighting equipment or when an officer manually activates the camera.
Flock Safety has developed proprietary software integrated into Axon’s Fleet 3 cameras called “Vehicle Fingerprint.” This software is not activated or accessible to Axon customers unless they have a paid subscription to Flock Safety. When activated, the software continuously retains and captures vehicle descriptions and license plates, regardless of whether the camera is actively recording.
Please discuss the contingency for upgraded ALPR technology – what will happen to those funds?
The contract amount requires approval from the Council. This technology allows us to install License Plate Recognition (LPR) or video cameras anywhere in the City as needed to address crime or problem areas. If we do not allocate funds for additional LPR or video cameras, we will need to return to the Council to request an increase in the amount we are authorized to spend with Flock Safety.
The contingency amount will be included in the budget increase requested for Flock Safety. Any unspent amounts designated for contingencies will contribute to the budget savings rate, which is used to calculate the two-year Operating Budget General Fund surplus or the draw on the Budget Stabilization Fund.
Why are we increasing the cameras to 32?
The request is for 35 cameras. 32 ALPR’s and 3 surveillance cameras. This is actually a decrease in the number of cameras we currently have through Vigilant.
Flock Safety’s cameras have advanced technology that captures a wider field of view, which means fewer physical cameras are needed when compared to our current 56 Vigilant cameras.
These cameras are also leased, allowing Flock Safety to maintain their functionality and ensure they remain “online.” The 32 requested cameras will be installed at fixed locations to provide robust perimeter coverage along busy routes near the city limits and at major intersections. The three additional surveillance cameras are intended to monitor densely populated areas and locations that are not easily accessible by police staffing, such as City Park, downtown, and the pedestrian overcrossing of Highway 4.
Could we purchase a smaller amount this year?
Yes, but less cameras will result in less coverage and lower solvability rates in criminal cases and missing persons cases. Staff will need to assess and determine which locations would go without an ALPR camera. Organized criminal groups have identified other Cities’ ALPR locations and shared those locations in various forums. For every camera less, it lowers the contractual annual cost by $3,000.
Please provide the map of the current ALPR camera locations and the recommended.
See attached
Why was this budget ask made off-cycle? How can the team be strategic with budget management?
The Police Department collaborates closely with the Finance Department during the budget process and when discussing purchases. We had planned to include this item in the mid-year budget process; however, we were unable to do so for several reasons. First, although we currently have LPR cameras from a different vendor, the scope of services provided was changing with the addition of the video cameras. This prevented us from classifying Flock Safety as a recurring over-$50,000 expense. Second, the contract between Flock Safety and the City needed to be reviewed. The contract went through several iterations and was not mutually agreed upon in time to be included in the mid-year budget.
Despite our best efforts to work closely with the Finance Department and include our major purchases within the budget cycles, there are occasional circumstances that require us to bring stand-alone items to the Council for approval, and this is one of those items.
These cameras play a vital role in serving as a force multiplier that operates 24 hours a day, 365 days a year. The data they collect is used daily to assist our staff in solving crimes and locating missing persons.
Can the department find savings in the current budget to cover the expense? The Police Department supplies and services budget does not have existing savings that can absorb this additional expense. The cost of this item was included in the General Fund Mid-Year projection presented in January and any budget amendment would not impact our prior year-end projections.
Contra Costa Cities/Unincorporated Areas currently using Flock Safety:
Alamo
Clayton
Contra Costa County Sheriff's Office
Concord
Danville
Discovery Bay
El Cerrito
Hercules
Kensington
Oakley
Orinda
Pleasant Hill
Richmond
San Ramon
Contra Costa Cities soon to have Flock Safety:
Antioch
Walnut Creek
Other notable Bay Area Agencies using Flock Safety:
Tracy
Stockton
Livermore
Berkley
San Francisco
Oakland
Fremont
San Jose
Hayward
CHP
Alameda County Sheriff’s Office
CITY COUNCIL AGENDA ITEM NO. F.5
03/11/2025
SUBJECT: Accessory Dwelling Unit Grant; and amend the 2024/25 Operating Budget
DEPARTMENT: Community Development
STAFF: Alexis Morris, Director of Community Development Tim Nielsen, Development Services Manager
TITLE/RECOMMENDATION
Adopt a Resolution amending the 2024/25 Other Grants Fund Operating Budget in the amount of $121,195.00 for the grant revenue and expenditures to allow distribution of up to $121,194.85 in Program grant funds.
FISCAL IMPACT
The City was awarded $121,194.85 in grant funds for the Accessory Dwelling Unit (ADU) Accelerator Program, which was created for jurisdictions located in California Senate District 7. An amendment to the 2024/25 Other Grants Fund Operating Budget in the amount of $121,195.00 for both the grant revenue and program expenditures is required to facilitate the distribution of grant funds directly to Brentwood property owners who qualify.
If approved, this action will have no direct impact on the General Fund Operating Budget. Participation in the program does not require the City to match funding or otherwise contribute to the Program.
BACKGROUND
Brentwood General Plan Housing Element Action H.1b (‘Accessory Dwelling Units’) provides that “[t]he City shall support and accommodate the development of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) during the 2023-2031 planning period”. Further, the objectives following Action H.1b exhort the City to “[r]esearch potential State and Regional funding sources for affordable ADUs and make information publicly available”.
The California Department of Housing and Community Development (HCD) is administering a pilot program to accelerate the development of up to 350 ADUs across 15 cities and towns in Alameda and Contra Costa counties that fall within California Senate District 7 (Glazer), and would help comply with our Housing Element
CITY COUNCIL AGENDA ITEM NO. F.5
03/11/2025
Action H.1b. This Program is intended to help develop more affordable housing across the region. The amount of funding available in each jurisdiction is determined by population, and Brentwood’s maximum available funding amount is $121,194.85.
ADU Accelerator Program grants are available to incentivize property owners to construct accessory dwelling units through a rebate program. Property owners who obtain building permits to construct an ADU and complete construction of their ADU within 18 months of issuance, but no later than 9/30/2026, are eligible for the following rebate amounts:
Size of Unit Low-Income Restricted
ADUs
Non-restricted ADUs
<500 square feet $15,000 $7,500
501-750 square feet $10,000 $5,000
751-1,000 square feet $5,000 $2,500
All funds must be expended by September 30, 2026. Locally, this Program is estimated to benefit up to 17 non-restricted and four income-restricted accessory dwelling units, although the final mix will depend on the projects proposed by Brentwood property owners. Funds will be distributed on a first-come/first-served basis and the Program will cease to be available once all eligible funds are expended, unless additional funds become available. Any funds remaining at the conclusion of the pilot will be re-distributed to other jurisdictions who apply for the additional funding.
The Program also made up to $50,000 in funds available for cities to develop permitready ADU plans. Staff did not pursue this portion of the grant, given the significant staff resources needed to administer this portion of the program and the limited amount of time available to comply. In compliance with State law, Brentwood does have a permit-ready ADU program through which architects and designers can have ADU plans reviewed and pre-approved for use on any eligible property. Design professionals may also ask to have previously-approved ADU plans added to the permit-ready list.
Only ADUs constructed on a permanent foundation with proper utility connections may be considered for the Program. Mobile homes, including trailer homes, recreational vehicles and other structures on wheels, do not qualify for this rebate program. Additionally, junior accessory dwelling units do not qualify for this Program.
CITY COUNCIL AGENDA ITEM NO. F.5
03/11/2025
Should Council accept this grant, staff will set up a web page specific to the ADU Accelerator Program and begin publicizing the availability of the grant funds.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.
PREVIOUS ACTION
Not Applicable.
DATE OF NOTICE
Not Applicable.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:
1. Do not approve the resolution and preclude Brentwood’s participation in the ADU Accelerator Program. This would make Brentwood homeowners ineligible for these rebates funded by the state.
ATTACHMENT(S)
1. ADU Accelerator Program Funding Resolution
2. ADU Accelerator Program Guidelines from Senator Glazer’s Office
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD AUTHORIZING PARTICIPATION IN THE ADU
ACCELERATOR PROGRAM AND AMENDING THE 2024/25
OTHER GRANTS FUND OPERATING BUDGET IN THE AMOUNT
OF $121,195.00 FOR THE GRANT REVENUE AND $121,195.00
FOR THE GRANT EXPENDITURES TO ALLOW DISTRIBUTION OF
UP TO $121,194.85 IN GRANT FUNDS SECURED THROUGH THE
STATE ACCESSORY DWELLING UNIT (ADU) ACCELERATOR
PROGRAM
WHEREAS, the State of California has set aside funding for a pilot program to incentivize the construction of accessory dwelling units (ADUs) in cities and towns in Senate District 7. Said program, known as the “Senate District 7 (SD 7) ADU Accelerator Program,” is funded by Section 19.564 of the 2023 Budget Act; and
WHEREAS, Brentwood General Plan Housing Element Action H.1b (‘Accessory Dwelling Units’) provides that “[t]he City shall support and accommodate the development of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) during the 2023-2031 planning period to meet projection figures detailed in Appendix B of [the] Housing Element”; and WHEREAS, the objectives following Action H.1b exhort the City to “[r]esearch potential State and Regional funding sources for affordable ADUs and make information publicly available”; and
WHEREAS, the Brentwood City Council desires housing stock to be developed at more affordable levels; and
WHEREAS, the ADU Accelerator Program strongly incentivizes the development of deed-restricted ADUs to provide rental housing at affordable levels; and
WHEREAS, City staff submitted, and program support staff approved, an application to participate in the ADU Accelerator Program; and WHEREAS, the ADU Accelerator Program will provide up to $121,194.85 to incentivize the development of accessory dwelling units within the City of Brentwood.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brentwood hereby amends the FY 2024/25 Other Grants Fund Operating Budget in the amount of $121,195.00 for the grant revenue and $121,195.00 for the grant
expenditures, to accommodate the distribution of up to $121,194.85 in grant funds secured through the ADU Accelerator Program.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 11th day of March 2025 by the following vote:
CITY COUNCIL AGENDA ITEM NO. F.6
03/11/2025
SUBJECT: Lighting, Stage and Sound Agreement with Full Force Audio for $136,500
DEPARTMENT: Parks and Recreation
STAFF: Darin Gale, Interim Director of Parks and Recreation Amanda Chaney, Recreation Supervisor
TITLE/RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager or designee to execute an agreement for stage, sound and lighting services with Full Force Audio for specialized equipment and services for the City’s Concerts in the Park series and Juneteenth event, in an amount not to exceed $136,500 for FY 2024/25 - FY 2026/27.
FISCAL IMPACT
If approved, the cost of this agreement for stage, sound and lighting services for the City’s annual Concerts in the Park and Juneteenth events is summarized as follows:
Full Force Audio Agreement
Economic
Development
Grant Fund * General Fund Total Cost
FY 2024/25 $18,780 $6,334 $25,114
FY 2025/26 50,000 18,250 68,250
FY 2026/27 43,136 0 43,136
Total Agreement Not to Exceed $111,916 $24,584 $136,500 * Priority Events funding
Contract services will begin in April 2025 (FY 2024/25) and continue through December 2026 (FY 2026/27).
The cost of this agreement does not require an amendment to the 2024/25 – 2025/26 Operating Budget. Therefore, the General Fund two-year fiscal projections previously provided remain unchanged for this item.
CITY COUNCIL AGENDA ITEM NO. F.6
03/11/2025
The FY 2026/27 agreement cost will be included in the draft 2026/27-2027/28 Operating Budget to be presented for City Council consideration in the Operating Budget process in 2026.
BACKGROUND
The City of Brentwood Parks and Recreation Department annually hosts a number of community-wide special events that require experience and expertise in audio/visual equipment, services, and staff. Examples of needs for these services include set up and tear down of stages, movie screens, lighting equipment, sound equipment, and operating audio/visual personnel. The community-wide special events are free to the public and historically the City has hosted events such as the Starry Nights in Brentwood Summer Concert series, Movies in the Park series, Juneteenth celebration, 4th of July Parade, Veterans Parade, and Christmas Tree Lighting.
City staff annually prepares a Request for Quotation (RFQ) for specialized equipment and staffing to assist the City in hosting these special events.
On November 26, 2024, City staff published a RFQ for stage, sound, and lighting services on the City’s website. Four quotes were submitted by the deadline of January 6, 2025. Of the bids received, the lowest bidder for the Concert in the Park series and Juneteenth event was Full Force Audio, which resulted in the proposed agreement.
City Staff recommends the City Council adopt a resolution approving and authorizing the City Manager or designee to execute an agreement for stage, sound and lighting services with Full Force Audio for City’s Concerts in the Park series and Juneteenth community-wide event, in an amount not to exceed $136,500 for FY 2024/25- FY 2026/27.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 5: Community and neighborhood services to enrich lives, Goal 3 – Enhance cultural and performing arts opportunities for Brentwood, Goal 4 Expand and enhance recreation opportunities by increasing programing for seniors, youth, and teens.
PREVIOUS ACTION
Not Applicable.
DATE OF NOTICE
CITY COUNCIL AGENDA ITEM NO. F.6
03/11/2025
Request for quotation posted November 26, 2024 - January 6, 2025.
ENVIRONMENTAL DETERMINATION
Not Applicable.
ALTERNATIVE OPTION(S)
1. Do not approve staff’s recommendation.
2. Select an alternative contractor.
3. Direct staff to return to City Council at a later day with more information.
ATTACHMENT(S)
1. Resolution
2. Agreement for Stage, Sound and Lighting Services
RESOLUTION NO. 2025-XX
A RESOLUTION APPROVING AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE AN AGREEMENT FOR
STAGE, SOUND AND LIGHTING SERVICES WITH FULL FORCE
AUDIO FOR SPECIALIZED EQUIPMENT AND SERVICES FOR THE
CITY’S CONCERTS IN THE PARK SERIES AND JUNETEENTH
COMMUNITY-WIDE EVENT, IN AN AMOUNT NOT TO EXCEED
$136,500 FOR FY 2024/25-FY 2026/27
WHEREAS, the City of Brentwood Parks and Recreation Department annually host a number of community-wide special events (“Special Events”) that require experience and expertise in audio/visual equipment, services, and staff; and WHEREAS, Special Events are free to the public and the City has hosted events such as the Starry Nights in Brentwood Summer Concert series, Movies in the Park series, Juneteenth celebration, the annual 4th of July Parade, Veterans Parade and annual Christmas Tree Lighting; and
WHEREAS, Special Events require specialized services including set up and tear down of stages, movie screens, lighting equipment, sound equipment, and audio/visual personnel; and
WHEREAS, in November 2024, City Staff published a Request for Quotations (RFQ) for stage, sound, and lighting services for the calendar year 2025-2026 (FY 24/25 – FY 26/27) Special Events programs; and
WHEREAS, Full Force Audio was the lowest bidder for the Concert in the Park series and Juneteenth event.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby approve and authorize the City Manager or designee to execute an agreement for stage, sound and lighting services with Full Force Audio for specialized equipment and services for the City’s Concerts in the Park series and Juneteenth community-wide event, in an amount not to exceed $136,500 for FY 2024/25- FY 2026/27.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 11th day of March 2025 by the following vote:
City Attorney Approved Version 052522
AGREEMENT FOR STAGE, SOUND AND LIGHTING SERVICES
Full Force Audio
THIS AGREEMENT is made and entered into as of the _____ day of ____________________, 2025, by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Full Force Audio, a sole proprietorship, ("Contractor") (collectively, the “Parties”).
RECITALS
City requires the services of a contractor specifically trained and experienced in concert and movie stage, sound and lighting services, which are outside of services offered by City. Contractor customarily engages in these services as part of its independently-established trade, occupation, and/or business, separately from its work for City. Contractor has the necessary experience in providing these services, has submitted a proposal to City and has affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. Scope of Work. City retains Contractor to perform, and Contractor agrees to render, those services (the “Services”) that are defined in Exhibit “A,” attached and incorporated by this reference in accordance with the terms and conditions set forth in this Agreement.
2. Term. Unless earlier terminated, this Agreement will be effective from the date first above written to December 31, 2026.
3. Compensation. The total fee payable for the Services to be performed will be a notto-exceed amount of $136,500. Payment will be made pursuant to Exhibit “A.” Price will not exceed $25,114 in FY 24/25 $68,250 in FY 25/26 and will not exceed $43,136 in FY 26/27. No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. City reserves the right to withhold a ten percent (10%) retention until City has accepted the work and/or the Services specified in Exhibit “A.”
4. Status of Contractor. Contractor will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Contractor’s independent calling, and not as an employee of City. The persons used by Contractor to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Contractor or any agent, employee, or contractor of Contractor for work done under this Agreement. The payment made to Contractor pursuant to the Agreement will be the full and complete compensation to which Contractor is entitled. City will not make any federal or state tax withholdings on behalf of Contractor or its agents, employees or subcontractors. At the City’s election, City may deduct the amounts paid pursuant to this Section, from any balance owing to Contractor.
5. Indemnification. Contractor will hold harmless, defend and indemnify City and its officers, agents and employees from and against any and all claims, demands, costs or liability including attorney fees arising out of or in any way connected with the performance of this Agreement, caused in whole or in part by any act or omission of the Contractor, any of its subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except to the extent caused by the active negligence, sole negligence, or willful misconduct of City.
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2 6. Insurance. Contractor will obtain and maintain, at its cost and expense, policies of commercial general liability insurance, automobile liability insurance, workers' compensation and employers liability insurance from an insurance company authorized to transact the business of insurance in the State of California which has a current rating in the Best's Key Rating guide of at least A:VII in an amount of not less than one million dollars ($1,000,000) each, except for commercial general liability and worker’s compensation, unless otherwise authorized and approved by the Risk Manager or the City Manager in consultation with the City Attorney. Commercial general liability will be set at two million dollars ($2,000,000) and worker’s compensation limits, if applicable, will be set at those limits required by the California Labor Code. Contractor will obtain occurrence coverage.
The insurance will be in force during the life of this Agreement and will not be canceled without thirty (30) days prior written notice to the City by certified mail. City, its officers, agents, volunteers and employees will be named as additional insureds on commercial general and automobile liability insurance. Contractor’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by the City will be in excess of Contractor’s insurance and not contributory with it. Contractor will furnish certificates of insurance for all policies, and endorsements for commercial general liability policies, to City prior to City’s execution of this Agreement. The policies shall contain a waiver of subrogation for the benefit of City.
7. Maintenance of Records. Contractor will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Contractor will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Contractor will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
8. Compliance With Laws. Contractor will comply with all applicable local, state and federal laws and regulations including, but not limited to, those related to air pollution control and those prohibiting discrimination and harassment; and will obtain and maintain a City of Brentwood Business License for the term of this Agreement.
9. Claims and Lawsuits. By signing this Agreement, Contractor agrees it may be subject to civil penalties for the filing of false claims as set forth in the California False Claims Act, Government Code sections 12650, et seq. Contractor further acknowledges that debarment by another jurisdiction is grounds for the City of Brentwood to terminate this Agreement.
10. Other Contractors. The City reserves the right to employ other contractors in connection with the Services.
11. Pandemic Health Laws. Contractor’s duty to comply with Laws includes compliance by Contractor and Subcontractors with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
12. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.
13. Notices. Any notices relating to this Agreement shall be given in writing and shall be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:
City Attorney Approved Version 052522
3 For City: For Contractor:
City of Brentwood Full Force Audio
150 City Park Way 624 Summerwood Drive
Brentwood, CA 94513 Brentwood, CA 94513
Phone No.: 925-516-5323 Phone No.: 408-849-6420
Email: [email protected] Email: [email protected] Attn: Amanda Chaney, Recreation Supervisor Attn: Sandro Castro, Owner Either party may change its address for purposes of this section by giving the other party written notice of the new address in the manner set forth above.
14. Assignment. Contractor may not assign this Agreement or any part of it, or any monies due or to become due under it, without the prior written consent of City.
15. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to non-material amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
16. Termination. In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Contractor in writing pursuant to the notice provisions of this Agreement. If applicable, Contractor has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Contractor has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all work product and work in progress prepared by Contractor, whether located at the project, at Contractor's place of business, or at the offices of a subcontractor.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, if applicable Contractor will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
17. Suspension and Cancellation. City may suspend or cancel any part of the Services at the City’s convenience, or on account of events beyond City’s control, including federal, state, county, or City requirements that City and/or Contractor must comply with, effective immediately, upon written notice to the Contractor. Written notice for purposes of this paragraph may be satisfied by sending an email to the email address included in Section 13 above.
18. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law will not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder will not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this agreement or any applicable law.
19. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances shall be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons
City Attorney Approved Version 052522
4 or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected, and shall be valid and enforceable to the fullest extent permitted by law.
20. Signatures.
20.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
20.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed through the use of digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
21. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR:
By:
Sandro Costa, Full Force Audio Owner
CITY:
By:
Tim Y. Ogden, City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Katherine Wisinski, City Attorney
City Attorney Approved Version 052522
5 EXHIBIT “A” - SCOPE OF SERVICES
City will send dates of below events, including required arrival times for each event, for confirmation with Contractor prior to City publication of event dates. Contractor agrees to bring all equipment and technicians as submitted in its December 15, 2024 Proposal in response to the City’s request for quotes.
Concerts in the Park:
1) Contractor will arrive in time to set-up stage and lights and conduct sound checks for up to (18) Concerts in the Park (9 in 2025 and 9 in 2026).
2) Contractor will bring all equipment and technicians as submitted in the Proposal and required per the stage plots for each band to support the performance requirements. 3) Contractor will bring sound, lighting and stage equipment and a technician to each event. 4) Payment – A check in the amount of $5,850 will be given to Full Force Audio following the completion each of the concert.
Juneteenth Special Event:
1) This event is scheduled for 4-8PM on June 19, 2025 and June 19, 2026. Contractor will arrive in time to set-up stage and lights and conduct sound checks for the event. For the 2025 event, Contractor agrees to arrive in time to be ready for the 2 p.m. sound check with the artist. 2) Contractor will bring sound, lighting and stage equipment and technicians/engineers to the event.
3) Contractor will provide a video wall and camera imaging for the event per the Proposal. 4) Payment – A check in the amount of $12,184 will be given to Full Force Audio following completion of the event.
Additional Services (all fees listed are per event):
If services/equipment are needed in addition to what is included above, the rates for those services are as follows:
Engineer Rate: $325 per engineer, day rate
or ($32.50 hourly)
8 x 12 x 2 Stage: $600 per event
28 x 20 x 3 Stage: $1,800 per event
Lighting: $850 per event
Audio for Park: $3,177 per event
CITY COUNCIL AGENDA ITEM NO. H.1
03/11/2025
SUBJECT: Consider a request from Vice Mayor Pierson and Council Member Mendoza requesting a report for discussion on all City parks, including the Amphitheater, that need funds and improvements and return with a plan to apply for eligible Prop 4 bond funds DEPARTMENT: City Manager’s Office
STAFF: Tim Ogden, City Manager
Amanda McVey, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss the request from Vice Mayor Pierson and Council Member Mendoza requesting staff prepare a report on all City parks, including the Amphitheater, that need funds and improvements, and return with a plan to apply for eligible Prop 4 bond funds.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item.
BACKGROUND
Pursuant to Rule 4.4 (a)(2) of City Council Policy 110-1, a request was made in writing to the City Manager by Vice Mayor Pierson on February 20, 2025, and confirmed for consideration by Council Member Mendoza on February 20, 2025.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Not Applicable
ATTACHMENT(S)
None