City Council - May 13, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
In order to ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the Council from the audience without being called upon first.
Zoom participation during this general public comment period will not be accepted.
D.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
E.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
E.1
Meeting Minutes of the City Council
1. Meeting Minutes - CCM_Apr08_2025.pdf
2. Meeting Minutes - SCC_Apr22_2025.pdf
3. Meeting Minutes - CCM_Apr22_2025.pdf
4. Meeting Minutes - SCC_May07_2025 .pdf
City Council / Successor Agency Meeting of April 8, 2025 Special City Council Meeting of April 22, 2025
City Council / Successor Agency Meeting April 22, 2025
Special City Council Meeting of May 7, 2025
E.2
A Proclamation recognizing May 26, 2025 as Memorial Day
1. Memorial Day.pdf
E.3
A Proclamation recognizing May 25, 2025 as National Missing Children's Day
1. National Missing Children's Day.pdf
E.4
A Proclamation recognizing May 18-24, 2025 as National Public Works Week
1. National Public Works Week.pdf
E.5
Consideration of a Recommendation for an Arts Commission Commissioner Appointment
1. Arts Commission Commissioner Recommendation .pdf
2. Previous Action.pdf
3. Arts Commission Applications 1.pdf
Title/Recommendation
Consider Mayor Meyer’s recommendation to appoint Lindsay Bush to the Arts Commission to fill a mid-term vacancy expiring on December 31, 2025.
E.6
A Resolution approving the recommendation from the Park and Recreation Commission to assign park names to Parcel ‘B’ and Parcel ’D’ for the Hanson Lane Subdivision 9574
1. Meritage Homes Parcels B and D Park Naming - Parks Recreation-2025-116.pdf
2. Hanson Lane - Park Proposed Names.Previous Action.pdf
3. Hanson Lane - Park Proposed Names - Parks Recreation-2025-98.4.22.25.pdf
4. Resolution.pdf
Title/Recommendation
Adopt a Resolution approving the recommendation of the Park and Recreation Commission to assign the name ‘Salmon Park’ to park Parcel ‘B’ and ‘Hanson Park’ to park Parcel ‘D’ within the Hanson Lane subdivision.
E.7
Notice of Completion for work performed by Park Associates, Inc., dba Park Planet, for Egret Park Playground Replacement, CIP Project No. 352-52450
1. Egret Park Playground Replacement - Parks Recreation-2025-88.pdf
2. Previous Action - Egret Park Playground.pdf
3. Resolution - Egret Park Playground.pdf
4. Notice of Completion Form - Egret Park Playground.pdf Title/Recommendation
Adopt a Resolution accepting the work performed by Park Associates, Inc., dba Park Planet, for the Egret Park Playground Replacement, CIP Project No. 352-52450, and request the City Clerk file a Notice of Completion with the County Recorder.
The project is exempt from the California Environmental Quality Act ( “
CEQA
”, codified at Public Resources Code §§ 21000,
et seq
., as further governed by the State CEQA Guidelines, 14 CCR §§ 15000, et seq
.
), pursuant to Section 15302 of the CEQA Guidelines, because the proposed project remove d
the existing play structure, and replace
d
it with a new play structure at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
E.8
Award of Contract to Sandstone Environmental Engineering, Inc. for the Water Line Improvement – Kent Drive Project, CIP Project No. 562-56421
1. Notice of Award - Water Line Improvement Project - Kent Dr - Engineering-2025-08.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Contract.pdf
5. 4. CIP Budget Sheet.pdf
Title/Recommendation
Adopt a Resolution approving the contract documents, waiving immaterial irregularities, awarding the bid, and authorizing the City Manager or designee to execute a contract and necessary documents for the Water Line Improvement – Kent Drive Project, CIP Project No. 562-56421, with Sandstone Environmental Engineering, Inc. as the lowest responsible bidder in the amount of $284,420, plus funding authorization for a 15% contingency of $42,663, for a total funding authorization not to exceed amount of $327,083.
The Water Line Improvement – Kent Drive Project, CIP Project No. 562-56421, is exempt from the California Environmental Quality Act (“CEQA,” codified at Public Resources Code §§ 21000, et seq
., and further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq
.) per 14 CCR § 15061. A Notice of Exemption was filed with the Contra Costa County Clerk Recorder on April 2, 2025, per 14 CCR § 15062.
E.9
Annexation #17 to Community Facilities District No. 5
1. Annexation No 17 to Community Facilities District No 5 - Engineering-2025-09.pdf
2. 1. Previous Action(1).pdf
3. 2. Citywide CFD Exhibit.pdf
4. 3. Resolution Approving Annexation No. 17 with Boundary Map.pdf
5. 4. Resolution of Intention to Annex Territory and set Public Hearing.pdf Title/Recommendation
Adopt a Resolution approving Annexation #17 Boundary Map for City of Brentwood (“City”) Community Facilities District (“CFD”) No. 5.
Adopt a Resolution declaring the intent to annex territory to Community Facilities District No. 5, levy a special tax in such territory and set a date of June 24, 2025, at 7:00 p.m., or as soon thereafter as the matter may be heard, for the Public Hearing.
E.10
Approve the Rule 20C contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701
1. Approve the Rule 20C contract with PGE, Lone Tree Way Roadway Improvements - Engineering-2025-10.pdf
2. 1. Previous Action(4).pdf
3. 2. Resolution(3).pdf
4. 3. PGE Contract.pdf
5. 4. CIP Sheet.pdf
Title/Recommendation
Adopt a Resolution approving the Rule 20C contract and authorizing the City Manager or their designee to execute the contract with PG&E for the design and engineering of undergrounding overhead utilities and poles for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701, (“Project”) in an amount not-to-exceed $115,222.47.
E.11
Award of contract to JV Lucas Paving for the Pavement Management Program 2025 (Asphalt), CIP Project No. 336-31704
1. Notice of Award - PMP 2025 (Asphalt) - Engineering-2025-11.pdf
2. 1. Previous Action(2).pdf
3. 2. Resolution(1).pdf
4. 3. List of Locations.pdf
5. 4. Contract.pdf
6. 5. CIP Project Sheet.pdf
7. 6. Reponse to Bid Protest.pdf
Title/Recommendation
Adopt a Resolution approving the contract documents, awarding the bid, and authorizing the City Manager or designee to execute a contract and necessary documents for the Pavement Management Program 2025 (Asphalt), CIP Project No. 336-31704, (“Project”) with JV Lucas Paving (“JV”) as the lowest responsible and responsive bidder in the amount of $1,994,570.30, plus funding authorization for a 10% contingency of $199,457.03, for a total funding authorization not-to-exceed amount of $2,194,027.33.
E.12
Award Agreement for Engineering Services with Bellecci & Associates, Inc., dba Sanbell-Bay Area “Sanbell” for the Brentwood Manor Water and Wastewater Rehabilitation Project, CIP Project No. 562-56419
1. Award Agreement for Brentwood Manor Water and Wastewater Rehabilitation Project - Engineering-2025-12.pdf
2. 1. Previous Action(3).pdf
3. 2. Resolution(2).pdf
4. 3. Agreement.pdf
5. 4. CIP Budget Sheet(1).pdf
Title/Recommendation
A Resolution approving and authorizing the City Manager or designee to execute an Agreement for Engineering Design Services with Sanbell in the amount of $299,865, plus funding authorization for a 15% contingency of $44,980, for a total not-to-exceed funding authorization amount of $344,845, for the Brentwood Manor Water and Wastewater Rehabilitation Project, CIP Project No. 562-56419 (“Project”).
CEQA work is ongoing and will be done concurrently with the design process.
E.13
Consideration of actions pertaining to the City’s Landscape and Lighting Assessment Districts, including Landscape and Lighting Assessment District Nos. 19-3 and 21-1, and the Citywide Park Maintenance District No. 98-1 for Fiscal Year 2025/26
1. Resolution of Intention for the City's LLADs and Parks.pdf
2. Previous Action(1).pdf
3. Resolution(1).pdf
4. Preliminary Engineer’s Report LLADs.pdf
5. Preliminary Engineer’s Report LLAD No. 19-3.pdf
6. Preliminary Engineer’s Report LLAD No. 21-1 .pdf
7. Preliminary Engineer’s Report Citywide Park Maintenance District No. 98-1.pdf Title/Recommendation
Adopt a Resolution declaring the intention to order improvements for the City of Brentwood’s sixty-eight (68) Landscape and Lighting Assessment Districts (“LLADs”), Landscape and Lighting Assessment District No. 19-3, Landscape and Lighting Assessment District No. 21-1, and Citywide Park Maintenance District No. 98-1 for Fiscal Year 2025/26; declaring the intention to levy and collect assessments; and setting the date of May 27, 2025, at 7:00 p.m. or at such time thereafter that the matter can be heard for the public hearing in accordance with the provisions of the Streets and Highways Code “Landscaping and Lighting Act of 1972” and California Proposition 218.
E.14
A Resolution approving and authorizing the City Manager to sign an Affordable Housing Agreement between the City of Brentwood and Meritage Homes for the Hanson Lane (Subdivision 9547) project
1. Hanson Lane Affordable Housing Agreement - Community Development-2025-31(1).pdf
2. Previous Actions - Hanson Lane Affordable Housing Agreement.pdf
3. Affordable Housing Agreement - Hanson Lane - Meritage(1).pdf
4. REDLINE Affordable Housing Agreement - Hanson Lane(1).pdf
5. Resolution - Hanson Lane(1).pdf
Title/Recommendation
Approve a resolution authorizing the City Manager to sign an Affordable Housing agreement between the City of Brentwood and Meritage Homes for the Hanson Lane project (Subdivision 9547) and such other documents as may be needed to complete the transaction.
F.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
F.1
Adoption of Chapter 5.76 Tobacco Retailers and Adoption of Tobacco Retail License Fee
1. Tobacco Retail Ordinance Adoption - Community Development-2025-24.pdf
2. Previous Action(2).pdf
3. Ordinance.pdf
4. Resolution(2).pdf
5. Map of Brentwood Tobacco Retailers Within 500 Feet of a Youth Oriented Establishment (YOE).pdf
6. TRL Fees in Contra Costa County.pdf
Title/Recommendation
Waive the first reading and introduce an ordinance adopting Chapter 5.76 of the Brentwood Municipal code, entitled “Tobacco Retailers”, creating new regulations related to tobacco sales in Brentwood and establishing a Tobacco Retail Licensing program and adopt a resolution amending the Cost Allocation Plan and Schedule of City Fees to implement a new Tobacco Retail License Fees.
The adoption of the ordinance is not subject to further review under the California Environmental Quality Act (“CEQA,” codified at Public Resources Code 21000, et seq
., as further governed by the State CEQA Guidelines, found at 14 CCR 15000, et seq
.) pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, because it has no potential for resulting in physical change to the environment, directly or indirectly. Further, the adoption of this ordinance is exempt under CEQA pursuant to Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment) of the CEQA Guidelines because this ordinance will not cause a change in any of the physical conditions within the area affected by the ordinance.
G.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
G.1
Approve and Authorize the City Manager to Establish New Classifications, Abolish Obsolete classifications, and Adopt the 2024/25 Pay Schedule
1. Establish New Classifications and Abolish Obsolete Classifications - Human Resources-2025-16 .pdf
2. Attachment 1 - Previous Action 05132025.pdf
3. Resolution 05132025.pdf
4. Exhibit A - Proposed New Classification Job Descriptions.pdf
5. Exhibit B - Proposed List of Abolished Classifications.pdf
6. Exhibit C - 2024-25 Pay Schedule.pdf
Title/Recommendation
Approve and authorize the City Manager to: 1) Establish 13 new classifications, job descriptions, and salary ranges; 2) Abolish 16 obsolete classifications, job descriptions, and salary ranges; and 3) Adopt the 2024/25 Pay Schedule in accordance with 2 California Code of Regulations Section 570.5.
H.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
I.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On May 8, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov