City Council - June 24, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PRESENTATIONS
C.1
Youth Commission Year in Review
D.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
In order to ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the Council from the audience without being called upon first.
Zoom participation during this general public comment period will not be accepted.
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
Title/Recommendation
F.1
Proclamation recognizing July 2025 as Parks and Recreation Month
1. Parks and Recreation Month.pdf
F.2
Review and consider amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”)
1. Budget and Fiscal Policy Update No. 10-5.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Resolution.pdf
4. Exhibit A Budget and Fiscal Policy.pdf
Title/Recommendation
Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”) requires a review of the Policy at least every two years. Any recommended changes to the Policy must be considered by the City Council at a public meeting and staff is recommending that the City Council adopt a Resolution to amend the Policy.
F.3
License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood
1. CCCo Flood Control Joint Use Agreement - Engineering-2025-20.pdf
2. 1. License Agreement between Contra Costa County FLood Control and Water Conservation District and the City of Brentwood.pdf
3. 2. Exhibit A Map of Joint Use Facilities.pdf
4. 3. Exhibit B Description of Joint Use Areas.pdf
5. 4. Resolution approving License Agreement.pdf
Title/Recommendation
Staff recommends the City Council adopt a resolution approving and authorizing the City Manager, or designee, to execute a License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood (“License Agreement”), for joint use of Contra Costa County Flood Control and Water Conservation District property as recreational areas.
F.4
Award Agreements for Professional Services with On-Call Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services
1. Award Agreements for Professional Services with On-Call Consultants - Engineering-2025-22.pdf
2. 1. Previous Action(4).pdf
3. 2. Resolution(2).pdf
4. 3. Consor Agreement.pdf
5. 4. Mott Mac Agreement.pdf
6. 5. Wood Rodgers Agreement.pdf
7. 6. BSK Agreement.pdf
8. 7. CTS Agreement.pdf
9. 8. Twining Agreement.pdf
10. 9. BKF Agreement.pdf
11. 10. REY Agreement.pdf
12. 11. RJA Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute on-call agreements for professional services for Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services in an amount not-to-exceed $200,000 per agreement for Fiscal Year 2025/26; and approving and authorizing the City Manager or designee to execute up to two additional one-year extensions for these agreements in a not-to-exceed amount of $200,000 per agreement, per fiscal year, and allow for additional revisions to the agreements, in consultation with the City Attorney.
F.5
Reimbursement Agreement with Meritage Homes for Master Planned Improvements (Subdivision No. 9574, Hanson Lane)
1. Reimbursement Agreement with Meritage Homes - Engineering-2025-23.pdf
2. 1. Previous Action(1).pdf
3. 2. Park Exhibit.pdf
4. 3. Resolution approving Reimbursement Agreement.pdf
5. 4. Reimbursement Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Meritage Homes (“Developer”) regarding Subdivision No. 9574, Hanson Lane, located east of Brentwood Boulevard and south of Lone Tree Way.
F.6
Award a Professional Services Agreement for Geotechnical Observation and Testing Services to Geo-Engineering Services Inc. for the Sand Creek Sports Complex project, CIP Project No. 352-52446
1. Agreement for Geo-Engineering Solutions Inc. for the Sand Creek Sports Complex - 2025-134.pdf
2. Attachment 1 - Previous Action(4).pdf
3. Attachment 2 - Resolution(1).pdf
4. Attachment 3 - Agreement.pdf
5. Attachment 4 - CIP Project Sheet.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a professional services agreement for geotechnical observation and testing services (“Services”) with Geo-Engineering Solutions Inc. in the amount of $124,825.00, plus a 10% contingency amount of $12,482.50, for a total not-to-exceed funding authorization amount of $137,307.50, for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).
F.7
Approve the Rule 20C contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701
1. Approve Rule 20C contract (2) with PGE - Lone Tree Way Roadway Improvements - Engineering-2025-24.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - PGE Contract.pdf
5. Attachment 4 - CIP Sheet.pdf
Title/Recommendation
Adopt a Resolution approving the Rule 20C contract and authorizing the City Manager of their designee to execute the contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701, (“Project”) in an amount not-to-exceed $317,806.78.
F.8
Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2025/26 ("Over 50's")
1. Vendors Over $50K's Agreements FY 25-26 - Finance and Information Systems-2025-16.pdf
2. 1. Previous Action(3).pdf
3. 2. Resolution(1).pdf
4. 3. Exhibit A.pdf
5. 4. Tabulation of Bids.pdf
Title/Recommendation
Adopt a joint Resolution approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute certain agreements, amendments, purchase orders and/or change orders that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, for legal services and personnel investigative services), for FY 2025/26, after approval as to form by the City Attorney or General Counsel.
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
Annexation #17 to Community Facilities District No. 5.
1. Annexation 17 to Community Facilities District No. 5 - Engineering-2025-21.pdf
2. 1. Previous Action.pdf
3. 2. Citywide CFD Exhibit.pdf
4. 3. Resolution - Calling a Special Election.pdf
5. 4. Resolution - Determining Election Results.pdf
Title/Recommendation
Staff recommends that the City Council:
Hold the public hearing regarding the annexation of territory to the City of Brentwood (“City”) Community Facilities District No. 5 (“CFD No. 5”); Adopt a Resolution determining to annex territory to CFD No. 5 and calling a special election for CFD No. 5; Conduct the special election for the annexation of territory to CFD No. 5; and Adopt a Resolution determining the results of the special election for the annexation of territory to CFD No. 5.
This action has been reviewed under the criteria contained in the California Environmental Quality Act (“CEQA,” as codified at Public Resources Code §§ 21000, et seq., and as further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq.) and the City's environmental regulations. The action is not subject to CEQA pursuant to CEQA Guidelines Sections 15060(c)(2), 15060(c)(3), and 15061(b)(3), as it will not result in a direct or reasonably foreseeable indirect physical change to the environment because there is no possibility that the action would result in a significant environmental impact, and because it does not constitute a “project” as defined in Section 15378.
G.2
Parks and Recreation Cost Allocation Plan and Schedule of City Fees
1. Parks and Recreation Cost Allocation Plan - Parks Recreation-2025-145.pdf
2. Attachment 1 Previous Action CAP.pdf
3. Attachment 2 Proposed Fees.pdf
4. Atatchment 3 CAP Resolution.pdf
Title/Recommendation
Staff is recommending that the City Council adopt a Resolution amending the City of Brentwood Cost Allocation Plan and Schedule of City Fees related to the timing of Consumer Price Index adjustments and revisions to Parks and Recreation fees; and finding that the proposed amendments do not constitute a project for the purposes of the California Environmental Quality Act.
G.3
Adoption of Capital Improvement Program (CIP) for 2025/26 – 2029/30
1. 2025-26 - 2029-30 CIP Adoption - Finance and Information Systems-2025-14.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 3 - Resolution.pdf
4. Attachment 2 - Exhibit A - 25-26 CIP.pdf
Title/Recommendation
Staff recommends approving a resolution adopting the 2025/26 – 2029/30 Capital Improvement Program (CIP).
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
2024/25 and 2025/26 Operating Budget amendments; amending the fund balance commitments in the General Fund; and approving the 2025/26 Pay Schedule
1. 2025-26 Mid-Term Operating Budget - Finance and Information Systems-2025-15(1).pdf
2. Attachment 1 - Previous Action 25-26 Mid-Term(1).pdf
3. 25-26 Mid-Term Resolution(1).pdf
4. Exhibit A(1).pdf
5. Exhibit B(1).pdf
6. Exhibit C 25-26 Mid-Term amendment descriptions(1).pdf
7. Exhibit D Pay Schedule Effective July 1, 2025(1).pdf
8. EXHIBIT E.pdf
Title/Recommendation
Staff recommends the City Council adopt a resolution 1) amending the Fiscal Year (FY) 2024/25 and FY 2025/26 Operating Budgets, 2) amending the FY 2024/25 fund balance commitments in the General Fund and 3) approving the FY 2025/2026 Pay Schedule in accordance with 2 CCR Section 570.5 and authorizing the City Manager or Designee, in consultation with the City Attorney, to make ministerial revisions to it.
H.2
Council approval to implement a lower water rate than previously approved in the FY 2023/24 – 2027/28 Rate Study
1. Lower water rate increase than previously approved - Engineering-2025-26.pdf
2. 1. Previous Action(5).pdf
3. 2. Resolution.2025.pdf
Title/Recommendation
The City Council consideration of implementing a lower water rate (4%) than originally contemplated (6.5%) in the FY 2023/24 – 2027/28 Rate Study, for Fiscal Year 2025/26.
H.3
Proposed Funding Awards for the FY 2025-26 Economic Development Grant Program
1. Proposed Funding Awards for the FY 2025-26 Economic Development Grant Program .pdf
2. Attachment 1 - Previous Action(3).pdf
3. Attachment 2 - Resolution - FY 2025-26 ED Grant Program Award for Brentwood on Ice.pdf
4. Attachment 3 - Resolution - FY 2025-26 ED Grant Program Awards.pdf
5. Attachment 4 - 5-Year ED Grant Program Funding History.pdf Title/Recommendation
Consider the following:
Adopt a resolution approving a grant from the City’s 2025-26 Economic Development Grant Program for Brentwood on Ice in the amount of $25,000.
Adopt a resolution approving grants from the City’s 2025-26 Economic Development Grant Program in the amount of $129,500.
H.4
Approve Dolphin Park Strategies and Operating Hours
1. Approve Dolphin Park Strategies and Operating Hours - Parks Recreation-2025-158.pdf
2. Attachment 1 - Previous Action(5).pdf
Title/Recommendation
Discuss and approve the operating hours for Dolphin Park.
H.5
Adopt the City of Brentwood Local Roadway Safety Plan
1. City of Brentwood Local Roadway Safety Plan - Engineering-2025-27.pdf
2. 1. Previous Action(2).pdf
3. 2. Resolution.pdf
4. 3. Brentwood LRSP Report.pdf
5. 4. CCTA Resolution 21-40-G, as amended.pdf
Title/Recommendation
Adopt a Resolution adopting the City of Brentwood (“City”) Local Roadway Safety Plan.
The project is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15262.
H.6
Informational report on Proposition 4 and Land and Water Conservation Fund Grants
1. Proposition 4 Grant - Parks Recreation-2025-147.pdf
Title/Recommendation
Accept report from staff on Proposition 4 and Land and Water Conservation Fund grant opportunities.
H.7
Purchase replacement automatic external defibrillator (AED) units, and authorize the City Manager or designee to execute any necessary associated documents; and amend the 2024/25 Vehicle and Equipment Replacement Fund
1. Agreement with Avive for AED units; and amend the FY 2024-25 Operating Budget.pdf
2. Attachment 1 - Previous Action Avive 06242025.pdf
3. Resolution 06242025.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute an agreement and necessary documents with Avive in the amount of $143,383.53, plus an additional $10,000 for contingencies, for a total not to exceed amount of $153,383.53 for the purchase of automatic external defibrillator (AED) units for City facilities and Police vehicles; and amend the 2024/25 Vehicle and Equipment Replacement Fund in the amount of $87,251.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On June 18, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513, and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov
Title/Recommendation