City Council - Special Meeting - July 01, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
The public is permitted to speak only on items that are listed on the Consent Calendar.
In Person
: Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
Zoom
: Please use the Raise Your Hand feature in Zoom during this item to speak under Public Comments.
Members of the public wishing to speak during the public discussion of items that are on the agenda are requested to fill out the speaker form provided and hand the card to the City Clerk at the beginning of (or during) the meeting. Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. A speaker may not allocate his or her time to another speaker.
All remarks shall be addressed to the Mayor. Speakers are urged to avoid unnecessary repetition in their remarks and instead simply indicate an agreement with previous speakers. Speakers desiring answers to questions, at the invitation of the Mayor, may have a staff member provide a brief response. Alternately, a staff member may follow up directly with the speaker during regular City business hours.
In order to ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the Council from the audience without being called upon first.
D.
CONSENT
D.1
Meeting Minutes of the City Council
1. Meeting Minutes - SCC_Jun10_2025.pdf
Special City Council Meeting of June 10, 2025
D.2
Proclamation recognizing July 2025 as Parks and Recreation Month
1. Parks and Recreation Month.pdf
By Proclamation, recognize July 2025 as Parks and Recreation Month.
D.3
Review and consider amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”)
1. Budget and Fiscal Policy Update - Finance and Information Systems-2025-17.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Resolution.pdf
4. Exhibit A 10-05 Budget and Fiscal Policy.pdf
Title/Recommendation
Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”) requires a review of the Policy at least every two years. Any recommended changes to the Policy must be considered by the City Council at a public meeting and staff is recommending that the City Council adopt a Resolution to amend the Policy.
D.4
License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood
1. CCCo Flood Control Joint Use Agreement - Engineering-2025-30.pdf
2. 1. License Agreement between Contra Costa County FLood Control and Water Conservation District and the City of Brentwood.pdf
3. 2. Exhibit A Map of Joint Use Facilities.pdf
4. 3. Exhibit B Description of Joint Use Areas.pdf
5. 4. Resolution approving License Agreement.pdf
Title/Recommendation
Staff recommends the City Council adopt a resolution approving and authorizing the City Manager, or designee, to execute a License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood (“License Agreement”), for joint use of Contra Costa County Flood Control and Water Conservation District property as recreational areas.
D.5
Award Agreements for Professional Services with On-Call Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services
1. Award Agreements for Professional Services with On-Call Consultants - Engineering-2025-31.pdf
2. 1. Previous Action(4).pdf
3. 2. Resolution(2).pdf
4. 3. Consor Agreement.pdf
5. 4. Mott Mac Agreement.pdf
6. 5. Wood Rodgers Agreement.pdf
7. 6. BSK Agreement.pdf
8. 7. CTS Agreement.pdf
9. 8. Twining Agreement.pdf
10. 9. BKF Agreement.pdf
11. 10. REY Agreement.pdf
12. 11. RJA Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute on-call agreements for professional services for Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services in an amount not-to-exceed $200,000 per agreement for Fiscal Year 2025/26; and approving and authorizing the City Manager or designee to execute up to two additional one-year extensions for these agreements in a not-to-exceed amount of $200,000 per agreement, per fiscal year, and allow for additional revisions to the agreements, in consultation with the City Attorney.
D.6
Reimbursement Agreement with Meritage Homes for Master Planned Improvements (Subdivision No. 9574, Hanson Lane)
1. Reimbursement Agreement with Meritage Homes - Engineering-2025-32.pdf
2. 1. Previous Action(1).pdf
3. 2. Park Exhibit.pdf
4. 3. Resolution approving Reimbursement Agreement.pdf
5. 4. Reimbursement Agreement.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Meritage Homes (“Developer”) regarding Subdivision No. 9574, Hanson Lane, located east of Brentwood Boulevard and south of Lone Tree Way.
D.7
Award a Professional Services Agreement for Geotechnical Observation and Testing Services to Geo-Engineering Services Inc. for the Sand Creek Sports Complex project, CIP Project No. 352-52446
1. Agreement for Geo-Engineering Solutions Inc. for the Sand Creek Sports Complex.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Attachment 2 - Resolution(1).pdf
4. Attachment 3 - Agreement.pdf
5. Attachment 4 - CIP Project Sheet.pdf
Title/Recommendation
Adopt a Resolution approving and authorizing the City Manager or designee to execute a professional services agreement for geotechnical observation and testing services (“Services”) with Geo-Engineering Solutions Inc. in the amount of $124,825.00, plus a 10% contingency amount of $12,482.50, for a total not-to-exceed funding authorization amount of $137,307.50, for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).
D.8
Approve the Rule 20C contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701
1. Approve Rule 20C Contract (2) with PGE- Lone Tree Way Roadway Improvements - Engineering-2025-33.pdf
2. Attachment 1 - Previous Action.pdf
3. Attachment 2 - Resolution.pdf
4. Attachment 3 - PGE Contract.pdf
5. Attachment 4 - CIP Sheet.pdf
Title/Recommendation
Adopt a Resolution approving the Rule 20C contract and authorizing the City Manager of their designee to execute the contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701, (“Project”) in an amount not-to-exceed $317,806.78.
D.9
Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2025/26 ("Over 50's")
1. Vendors Over $50K's Agreements FY 25-26 - Finance and Information Systems-2025-18.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Exhibit A.pdf
5. 4. Tabulation of Bids.pdf
Title/Recommendation
Adopt a joint Resolution approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute certain agreements, amendments, purchase orders and/or change orders that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, for legal services and personnel investigative services), for FY 2025/26, after approval as to form by the City Attorney or General Counsel.
E.
BUSINESS ITEMS
E.1
2024/25 and 2025/26 Operating Budget amendments; amending the fund balance commitments in the General Fund; and approving the 2025/26 Pay Schedule
1. 2025-26 Mid-Term Operating Budget - Finance and Information Systems-2025-19.pdf
2. Attachment 1 - Previous Action 25-26 Mid-Term.pdf
3. 25-26 Mid-Term Resolution.pdf
4. Exhibit A.pdf
5. Exhibit B.pdf
6. Exhibit C 25-26 Mid-Term amendment descriptions.pdf
7. Exhibit D Pay Schedule Effective July 1, 2025.pdf
8. EXHIBIT E.pdf
Title/Recommendation
Staff recommends the City Council adopt a resolution 1) amending the Fiscal Year (FY) 2024/25 and FY 2025/26 Operating Budgets, 2) amending the FY 2024/25 fund balance commitments in the General Fund and 3) approving the FY 2025/2026 Pay Schedule in accordance with 2 CCR Section 570.5 and authorizing the City Manager or Designee, in consultation with the City Attorney, to make ministerial revisions to it.
E.2
Council approval to implement a lower water rate than previously approved in the FY 2023/24 – 2027/28 Rate Study
1. Lower Water Rate Increase than Previously Approved - Engineering-2025-34.pdf
2. 1. Previous Action(2).pdf
3. 2. Resolution.2025.pdf
Title/Recommendation
The City Council consideration of implementing a lower water rate (4%) than originally contemplated (6.5%) in the FY 2023/24 – 2027/28 Rate Study, for Fiscal Year 2025/26.
E.3
Adopt the City of Brentwood Local Roadway Safety Plan
1. City of Brentwood Local Roadway Safety Plan - Engineering-2025-35.pdf
2. 1. Previous Action(3).pdf
3. 2. Resolution(1).pdf
4. 3. Brentwood LRSP Report.pdf
5. 4. CCTA Resolution 21-40-G, as amended.pdf
Title/Recommendation
Adopt a Resolution adopting the City of Brentwood (“City”) Local Roadway Safety Plan.
The project is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15262.
F.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On June 26, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov