1 SPECIAL CITY COUNCIL MINUTES
July 1, 2025, 6:00 p.m.
A. CALL TO ORDER & ROLL CALL
Mayor Meyer called the meeting to order at 6:03 p.m.
Roll Call found the following members present: Council Member Maloney, Vice Mayor Pierson, Council Member Mendoza, Council Member Oerlemans, and Mayor Meyer.
B. PLEDGE OF ALLEGIANCE
Mayor Meyer led the Pledge of Allegiance.
C. PUBLIC COMMENTS
Mayor Meyer opened public comments.
There being no one wishing to speak, Mayor Meyer closed public comments.
D. CONSENT
Moved by: Tony Oerlemans, Council Member
Seconded by: Faye Maloney, Council Member
The Council, by motion, adopted the Consent Calendar as recommended by staff with the exception of Item D.2 which was continued to the regular City Council Meeting scheduled for July 22, 2025, and Item D.5 which was pulled for discussion.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
D.1 Meeting Minutes of the City Council
Adopted the Special City Council Meeting Minutes of June 10, 2025, including the clerical correction provided by Cydrice DeBray, Assistant City Clerk.
D.2 Proclamation recognizing July 2025 as Parks and Recreation Month Mayor Meyer requested to have Item D.2 pulled and brought back to the regular City Council Meeting scheduled for July 22, 2025.
D.3 Review and consider amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”)
2 Adopted Resolution 2025-65 amending Council/Administrative Policy No. 10-5, Budget and Fiscal Policy (“Policy”).
D.4 License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood
Adopted Resolution 2025-66 approving and authorizing the City Manager, or designee, to execute a License Agreement between Contra Costa County Flood Control and Water Conservation District and the City of Brentwood (“License Agreement”), for joint use of Contra Costa County Flood Control and Water Conservation District property as recreational areas.
D.5 Award Agreements for Professional Services with On-Call Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services
Moved by: Pa'tanisha Pierson, Vice Mayor
Seconded by: Jovita Mendoza, Council Member
Adopted Resolution 2025-71 approving and authorizing the City Manager or designee to execute on-call agreements for professional services for Civil/Structural Design Services, Geotechnical/Construction Materials Testing Services, and Land Surveying Services in an amount not-to-exceed $200,000 per agreement for Fiscal Year 2025/26; and approving and authorizing the City Manager or designee to execute up to two additional one-year extensions for these agreements in a notto-exceed amount of $200,000 per agreement, per fiscal year, and allow for additional revisions to the agreements, in consultation with the City Attorney.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
D.6 Reimbursement Agreement with Meritage Homes for Master Planned Improvements (Subdivision No. 9574, Hanson Lane)
Adopted Resolution 2025-67 approving and authorizing the City Manager or designee to execute a Reimbursement Agreement with Meritage Homes (“Developer”) regarding Subdivision No. 9574, Hanson Lane, located east of Brentwood Boulevard and south of Lone Tree Way.
D.7 Award a Professional Services Agreement for Geotechnical Observation and Testing Services to Geo-Engineering Services Inc. for the Sand Creek Sports Complex project, CIP Project No. 352-52446 Adopted Resolution 2025-68 approving and authorizing the City Manager or designee to execute a professional services agreement for 3 geotechnical observation and testing services (“Services”) with GeoEngineering Solutions Inc. in the amount of $124,825.00, plus a 10% contingency amount of $12,482.50, for a total not-to-exceed funding authorization amount of $137,307.50, for the Sand Creek Sports Complex Project, CIP Project No. 352-52446 (“Project”).
D.8 Approve the Rule 20C contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701
Adopted Resolution 2025-69 approving the Rule 20C contract and authorizing the City Manager of their designee to execute the contract with PG&E for the Lone Tree Way Roadway Improvements, CIP Project No. 336-31701, (“Project”) in an amount not-to-exceed $317,806.78.
D.9 Authorizing the Execution of Agreements and Necessary Documents, for Ongoing and/or Recurring Purchases with Specified Vendors for Fiscal Year 2025/26 ("Over 50's")
Adopted joint Resolution 2025-70/Successor Agency Resolution No. 2025-03-SA, approving and authorizing the City Manager or City Attorney and Executive Director or General Counsel, or designees, as appropriate, to execute certain agreements, amendments, purchase orders and/or change orders that have anticipated spending over $50,000 (City Manager and Executive Director) and $75,000 (City Attorney and General Counsel, for legal services and personnel investigative services), for FY 2025/26, after approval as to form by the City Attorney or General Counsel.
E. BUSINESS ITEMS
E.1 2024/25 and 2025/26 Operating Budget amendments; amending the fund balance commitments in the General Fund; and approving the 2025/26 Pay Schedule
Christine Andrews, Assistant Director of Finance and Information Systems, presented the item, including calculation corrections made to the Fiscal Year 2025/2026 Pay Schedule as provided by Teresa Fairbanks, Acting Director of Human Resources.
Mayor Meyer opened public comments.
There being no one wishing to speak on this item, Mayor Meyer closed public comments.
Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Vice Mayor
Adopted Resolution 2025-72 1) amending the Fiscal Year (FY) 2024/25 and FY 2025/26 Operating Budgets, 2) amending the FY 2024/25 fund balance commitments in the General Fund and 3) approving the FY 2025/2026 Pay Schedule, including calculation corrections made to the FY 2025/2026 Pay Schedule attached as Exhibit D, in accordance with 4 2 CCR Section 570.5 and authorizing the City Manager or Designee, in consultation with the City Attorney, to make ministerial revisions to it.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
E.2 Council approval to implement a lower water rate than previously approved in the FY 2023/24 – 2027/28 Rate Study
Casey Wichert, Director of Public Works, presented the item.
Mayor Meyer opened public comments.
Oxsana provided comments inquiring about what recommendations the City follows for water testing.
Ted Munoz began providing comments unrelated to this item and Interim City Manager, Darin Gale, advised him of the appropriate time for presenting general public comments, and offered to speak with him after the meeting.
Moved by: Faye Maloney, Council Member
Seconded by: Pa'tanisha Pierson, Vice Mayor
Adopted Resolution 2025-73 implementing a lower water rate (4%) than originally contemplated (6.5%) in the FY 2023/24 – 2027/28 Rate Study, for Fiscal Year 2025/26.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
E.3 Adopt the City of Brentwood Local Roadway Safety Plan Vatsal Patel, Engineering Manager, along with Zachary Ramalingam from Kimley Horn, presented the item.
Mayor Meyer opened public comments.
There being no one wishing to speak on this item, Mayor Meyer closed public comments.
Moved by: Pa'tanisha Pierson, Vice Mayor
Seconded by: Tony Oerlemans, Council Member
Adopted Resolution 2025-74 adopting the City of Brentwood (“City”) Local Roadway Safety Plan.
The project is exempt from the California Environmental Quality Act (“CEQA”) in accordance with CEQA Guidelines Section 15262. 5 Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)
F. ADJOURNMENT
Moved by: Jovita Mendoza, Council Member
Seconded by: Pa'tanisha Pierson, Vice Mayor
The Council, by motion, adjourned at 7:10 p.m.
Ayes (5): Jovita Mendoza, Council Member, Susannah Meyer, Mayor, Pa'tanisha Pierson, Vice Mayor, Tony Oerlemans, Council Member, and Faye Maloney, Council Member
Motion Approved (5 to 0)