City Council - October 28, 2025
A.
CALL TO ORDER & ROLL CALL
B.
PLEDGE OF ALLEGIANCE
C.
PUBLIC COMMENTS
Pursuant to Council/Administrative Policy, Meeting Rules and Procedures section 5.2 (Decorum Generally – Public), comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Speakers desiring answers to questions should direct them to the Council/Successor Agency and, if relevant, they may direct them to the appropriate staff member. Speakers can also follow up directly with staff during regular City business hours.
Please file a speaker’s card with the City Clerk on the form provided on the counter at the back of the Chambers.
During this portion of the meeting those present in the Council Chambers are permitted to speak on items that are listed under Presentations; Informational Reports; Consent Calendar; Requests for Future Agenda Items- New Items; or items not on the agenda during this portion of the meeting. Public comments for scheduled agenda items should wait until that time.
Zoom participation during this general public comment period will not be accepted.
D.
PRESENTATIONS
E.
INFORMATIONAL REPORTS FROM COUNCIL MEMBERS, COMMITTEES, LIAISONS, AND STAFF This portion of the agenda is to provide an opportunity for Council Members to report on attendance at events, subcommittee meetings, and entities on which the Council Member has been appointed as a liaison and for staff to provide brief updates and/or information to the City Council.
F.
CONSENT CALENDAR
All matters listed on the consent calendar are considered routine in nature and will be enacted by one motion. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately.
F.1
Meeting Minutes of the City Council
1. Meeting Minutes - SCC_Oct06_2025.pdf
2. Meeting Minutes - SCC_Oct14_2025.pdf
Special Meeting Minutes of October 6, 2025
Special Meeting Minutes of October 14, 2025
F.2
A Proclamation recognizing November 6, 2025 as Shelter in Place Education Day
1. Shelter in Place Education Day.pdf
F.3
A Proclamation recognizing November 11, 2025 as Veterans Day
1. Veterans Day.pdf
F.4
A Proclamation recognizing November 2025 as American Diabetes Month
1. American Diabetes Month.pdf
F.5
A Proclamation recognizing November 2025 as National Adoption Month
1. National Adoption Month.pdf
F.6
A Proclamation recognizing November 2025 as National Native American Heritage Month
1. National Native American Heritage Month.pdf
F.7
A Proclamation recognizing November 2025 as Pancreatic Cancer Awareness Month
1. Pancreatic Cancer Awareness Month.pdf
F.8
Award of Contract for Heron Park Playground Replacement
1. Award of Contract for Heron park Playground Replacement - Parks Recreation-2025-204.pdf
2. Attachment 1 - Previous Action(2).pdf
3. Resolution(2).pdf
4. Contract(1).pdf
5. Conceptual Plan and Quote(1).pdf
6. FY 25-26 CIP Sheet.Amended(1).pdf
Title/Recommendation
Adopt a Resolution 1) approving the purchase and installation of playground equipment for Heron Park Playground Replacement, CIP Project No. 352-52455 (“Project”), and authorizing the City Manager or designee to execute a contract, and necessary documents, in the amount of $403,656.94 plus funding authorization for a 10% contingency amount of $40,365.69, for a total funding authorization not to exceed amount of $444,022.63 with Yosso Group Inc., dba Specified Play Equipment Co. (SPEC) for the Project, 2) amending the FY 2025/26 – 2029/30 Capital Improvement Program (CIP) and 3) amending the FY 2025/26 Operating Budget for the associated funding transfer.
The Project is exempt from the California Environmental Quality A ct (CEQA), pursuant to Section
15302 of the CEQA Guidelines, because the proposed Project would remove the existing play
structure, and replace it with a new play structure at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
F.9
Award of Contract for Stonehaven Park Playground Replacement
1. Award of Contract for Stonehaven Park Playground Replacement - Parks Recreation-2025-206.pdf
2. Attachment 1 - Previous Action.pdf
3. Resolution(1).pdf
4. Contract.pdf
5. Conceptual Plan and Quote.pdf
6. FY 25-26 CIP Sheet.Amended.pdf
Title/Recommendation
Adopt a Resolution 1) approving the purchase and installation of playground equipment for the Stonehaven Park Playground Replacement, CIP Project No. 352-52456 (“Project”), and authorizing the City Manager or designee to execute a contract, and necessary documents, in the amount of $253,081.39 plus funding authorization for a 10% contingency amount of $25,308.14, for a total funding authorization not to exceed amount of $278,389.53 with Park Planet, a division of Park Associates, Inc. for the Project, 2) amending the FY 2025/26 – 2029/30 Capital Improvement Program (CIP), and 3) amending the 2025/26 Operating Budget for the associated Project funding transfer.
The Project is exempt from the California Environmental Quality A ct (CEQA), pursuant to Section
15302 of the CEQA Guidelines, because the proposed Project would remove the existing play
structure, and replace it with a new play structure at the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
F.10
Resolution approving a fee waiver for Be Exceptional for FY 2025/2026, in an amount not to exceed $35,000
1. 25-26 Be Exceptional Fee Waiver - Parks Recreation-2025-214.pdf
2. Attachment 1 Previous Action - Be Exceptional.pdf
3. Attachment 2 Resolution - Be Exceptional.pdf
4. Attachment 3 Use of City Funds Policy 10-12.pdf
Title/Recommendation
Adopt a Resolution approving a fee waiver for use of the Brentwood Community Center, Brentwood Senior Activity Center, and the Brentwood Skate Park for inclusive programming and programs designed for persons with disabilities. The fee waiver is requested for FY 2025/26 in an amount not to exceed $35,000.
F.11
A Resolution approving Amendment No. 1 to the Affordable Housing Agreement for the Orchard Grove (Subdivision 9535) Project
1. Amendment to Affordable Housing Agreement for Orchard Grove - Community Development-2025-61.pdf
2. Previous Action.pdf
3. Orchard Grove AH Amendment No. 1 - Final .pdf
4. Exhibits A and B (amended).pdf
5. Original Affordable Housing Agreement - Orchard Grove.pdf
6. Resolution - Amendment No. 1 - Orchard Grove.pdf
Title/Recommendation
Adopt a resolution approving and authorizing the City Manager or designee to execute Amendment No. 1 to the Affordable Housing Agreement (the “Original Agreement”) with Shea Homes L.P. for the Orchard Grove (Subdivision 9535) project (the “Project”).
On September 13, 2022, the Brentwood City Council
approved
Resolution No. 2022-114,
thereby adopting a
Mitigated Negative Declaration
for the Project
, prepared in accordance with
the California Environmental Quality Act (“CEQA,” codified at Public Resource Code Section 21000
,
et seq
., and as further governed by the State CEQA Guidelines, found at 14 CCR 15000, et seq.).
G.
PUBLIC HEARINGS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of the public hearing to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the public hearing shall follow the protocol for Public Comments.
G.1
An Ordinance Amending Title 15 (Building and Construction) Chapters 15.04 and 15.06 of the Brentwood Municipal Code
1. 2025 California Building Standards Code Adoption - Community Development-2025-62.pdf
2. Attachment 1 - Previous Action(1).pdf
3. Adoption Ordinance.pdf
4. CCCFPD Ordinance No. 2025-14 California Fire Code.pdf
5. CCCFPD Ordinance No. 2025-15 Wildlan-Urban Interface Code.pdf Title/Recommendation
Waive the first reading and introduce an Ordinance
Adopting by Reference Portions of the 2025 Edition of the California Code of Regulations Title 24 (California Building Standards Code) with Local Amendments, Amending Chapter 15.04 and Amending and Adding to Chapter 15.06 of the Brentwood Municipal Code, and Making the Required Findings of Local Climatic, Geological, and Topographical Conditions.
The adoption of the ordinance is not
a project
under the California Environmental Quality Act (“CEQA,” codified at Public Resources Code §§ 21000, et seq
., as further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq
.) pursuant to 14 CCR §
§
15358
and 15378
because it has no potential for resulting in physical change to the environment, directly or indirectly.
Further,
even if considered a project,
the adoption of this ordinance is exempt under CEQA pursuant to 14 CCR § 15061(b )(
3) because
it can be seen with certainty that there is no possibility the adoption of this ordinance
will have a significant effect on the environment
.
G.2
Adoption of the FY 2025/26 Cost Allocation Plan and Schedule of City Fees, Including New Police Department Fees
1. FY 2025-26 Cost Allocation Plan and Schedule of City Fees .pdf
2. 1. Previous Action .pdf
3. 2. FY 2025-26 CAP Resolution.pdf
4. Exhibit A - Cost Allocation Plan and Schedule of City Fees 2025-26 DRAFT .pdf Title/Recommendation
Adopt a Resolution 1) adopting the FY 2025/26 Cost Allocation Plan and Schedule of City Fees; 2) making certain supporting findings, including the inapplicability of the California Environmental Quality Act to these actions pursuant to Sections 15061, 15273, and 15378 of the State CEQA Guidelines; 3) imposing said fees; 4) adding new Police Carry Concealed Weapon Permit Fees; 5) modifying Police Vehicle Identification Number (VIN) Verification and Citation Sign Off – Non-Residential Fees; and 6) repealing Resolution 2023-113, which adopted the FY 2023/24 Cost Allocation Plan and Schedule of City Fees.
G.3
Hold a public hearing and confirm the formation of Landscape and Lighting Assessment District No. 25-1 (The Meadows)
1. Formation of LLAD 25-1 (The Meadows) - Parks Recreation-2025-217.pdf
2. Previous Actions.pdf
3. Resolution.pdf
4. Final Engineer's Report - LLAD 25-1 (The Meadows).pdf Title/Recommendation
Staff recommends that the City Council (1) hold a Public Hearing related to the formation of Landscape and Lighting Assessment District No. 25-1 (The Meadows), (2) confirm there is no majority protest to the formation based on the tabulation of the returned ballots, weighted by assessment amount, and (3) adopt a Resolution ordering the formation of Landscape and Lighting Assessment District No. 25-1 (The Meadows) and ordering improvements and confirming the diagram and assessments as shown in the Landscape and Lighting Assessment District No. 25-1 (The Meadows) Fiscal Year 2025-26 Final Engineer’s Report in accordance with provisions of the Streets and Highway Code “Landscape and Lighting Act of 1972” and California Proposition 218.
H.
BUSINESS ITEMS
Persons addressing the City Council using Zoom are asked to raise their hands using the Zoom feature. Those attending in person and wishing to address the Council may do so from the podium. The Council may adopt reasonable regulations at the onset of each business item to facilitate public testimony. These regulations may include time limits. In the absence of such regulations, the item shall follow the protocol for Public Comments. Public comment on each of the following items is limited to what is described in the specific agenda item.
H.1
Adopt a Resolution Approving an Amendment to the Agreement with Schneider Electric Building Americas, Inc., for the Fleet Electrification Project
1. Construction Amendment to Schneider Electric - Public Works-2025-17.pdf
2. 1. Previous Action.pdf
3. 2. Resolution.pdf
4. 3. Draft Construction Amendment with Schneider Electric.pdf
5. 4. Updated Project Cost Savings.pdf
6. 5. CIP Budget Sheet.pdf
Title/Recommendation
Adopt a Resolution authorizing the City Manager or designee to execute a construction amendment (“Construction Amendment”) in the amount of $2,818,141 to the Turnkey Design and Energy Services Agreement (“Agreement”), which would bring the not-to-exceed Agreement total to $2,996,141, with Schneider Electric Building Americas, Inc. (“Schneider Electric”) for the Fleet Electrification Project, CIP Project No. 337-37265 (“Project”), plus funding authorization for a 5% contingency (of the amended Agreement total) in the amount of $149,807; amending the FY 2025/26 – 2029/30 Capital Improvement Program; amending the FY 2025/26 Operating Budget for the associated grant revenue and funding transfers; and finding the Project exempt from CEQA.
As further set forth below, the Project is exempt from the California Environmental Quality Act (“CEQA,” codified at Public Resources Code §§ 21000, et seq
., as further governed by the State CEQA Guidelines, found at 14 CCR §§ 15000, et seq
.), pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15303 (New Construction or Conversion of Small Structures).
H.2
Consider Adoption of a Resolution to Approve an Employment Agreement with G. Harold Duffey to Serve as the Next City Manager for the City of Brentwood
1. Consideration of employment agreement with G. Harold Duffey as Brentwood City Manager .pdf
2. Resolution to approve an employment agreement with G. Harold Duffey(1).pdf
3. Proposed City Manager Employment Agreement(1).pdf
Title/Recommendation
Consider adoption of a resolution to approve an employment agreement with G. Harold Duffey to serve as the next City Manager for the City of Brentwood.
I.
REQUEST FOR FUTURE AGENDA ITEMS - NEW REQUEST(S)
Council Members wishing to have an agenda item placed on a future agenda shall make a request under this section of the agenda. These items will be included on the agenda for the next Council meeting
J.
ADJOURNMENT
Any disclosable public records related to an agenda item for the open session of this meeting distributed to all or a majority of the City Council less than 72 hours before this meeting is available for inspection at City Hall, located at 150 City Park Way, during normal business hours. These writings will also be available for review at the City Council meeting in the public access binder in the entrance of the City Council Chambers.
Public comments received after 3:00 p.m. of the meeting date, but prior to the start of the meeting, will be emailed to the City Council, posted online at www.brentwoodca.gov/councilmeetingonline
within one day following the meeting, and will be summarized in the meeting minutes.
The Closed Captioning provided via Zoom is auto generated. It is not the official record and is provided as a convenience.
If you challenge the any of the matters listed under 'Public Hearings' in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Brentwood City Council at, or prior to, the public hearing NOTICE
In compliance with the Americans with Disabilities Act, the meeting room is wheelchair accessible and disabled parking is available at the City Hall parking lot. If you are a person with a disability and you need disability-related modifications or accommodations to participate in this meeting, please contact the City Clerk's Office at (925) 516-5440 or fax (925) 516-5441. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. {28 CFR 35.102-35, 104 ADA Title II}
POSTING STATEMENT
On October 23, 2025, a true and correct copy of this agenda was posted on the City Hall Bulletin Board, outside City Hall, 150 City Park Way, Brentwood, CA 94513 and at our website www.brentwoodca.gov
A complete packet of information is available for public review at City Hall or on our website at www.brentwoodca.gov