2025 Events & Community Impact
In 2025, the Downtown Brentwood Coalition (DBC) continued to grow, expand our reach, and support more businesses, nonprofits, and community partners than ever before. Our events and outreach efforts played a key role in strengthening downtown vibrancy, increasing foot traffic, and uplifting our local economy. Each initiative brought more people into the heart of Brentwood, supporting retailers, restaurants, and service providers throughout the downtown corridor.
NEW EVENTS IN 2025
This year, we launched Catwalk of Courage, a new solo fashion focused fundraiser benefiting Adventure Therapy. Hosted in Downtown Brentwood and held at the historic Delta Theatre, the event spotlighted local boutiques, retail shops, and stylists while generating both sales and visibility for participating businesses.
We also introduced our first Harvest Table Dinner, a community meal celebrating Downtown Brentwood’s local restaurants. Guests enjoyed dishes from participating eateries, table service from the Liberty High School Cheer Squad, and live entertainment from two local performance groups, creating a truly hometown experience.
Events That Empower Our Community
Catwalk for Courage
2025 Events & Community Impact
Our support extended beyond events: we actively assisted downtown businesses navigating challenges by providing marketing help, referrals, and connections within our network. This hands on support strengthened the resilience of our downtown corridor and helped struggling businesses regain visibility and stability.
These efforts build upon the DBC’s ongoing legacy of community impact. This year, DBC events and outreach generated over 570 community volunteers and attracted more than 35,000 event related visits, significantly increasing downtown foot traffic and strengthening partnerships with nonprofits, students, and families. Promoting volunteer driven events, and engaging youth in ways that foster a sense of pride, work ethic, and awareness of community needs. Our commitment to uplifting local nonprofit partners continues, as we collaborate with organizations doing essential work, providing services and support that many residents rely on.
The DBC remains dedicated to keeping events free, accessible, and high quality for the community despite increasing operational costs. With rental fees, sanitation, and service expenses rising. Large festivals like Oktoberfest now exceed $90,000 and requires more than 250 volunteers, we continue to seek collaborative, sustainable approaches with our nonprofit and business partners.
Cultivating Collaboration & Impact
Harvest Table
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Santa in The Park
Cornhole Tournament
& Military Tribute
Catwalk of
Courage
Fundraisers
Bubbles & Wine Walk
Broomsticks
Before the Bird Harvest Table
MamaPalooza
Our vision for our special events is to provide memorable, high quality experiences that locals and visitors will carry with them for years to come. Events are a powerful way to introduce visitors to the variety of shops, stops, and experiences found in Downtown, while also supporting and promoting economic growth in our community.
Our vision for our special events is to provide memorable, high quality experiences that locals and visitors will carry with them for years to come. Events are a powerful way to introduce visitors to the variety of shops, stops, and experiences found in Downtown, while also supporting and promoting economic growth in our community.
Oktoberfest
Inaugural Crab Feed
Mixers
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We Love Local
Retail Events Dining Experiences
Bags and Brews Page 150 of 190
Working Together
Beautification & Infrastructure Improvements
This year, we took an active role in keeping downtown bright, clean, and welcoming.
We helped resolve a three year trash and cleanup issue in Helen Meyer Alleyway and supported getting long delayed construction moving.
We supported additional street cleaning efforts to maintain a vibrant city center.
American flags displayed in downtown for major holidays and patriotic celebrations throughout the year.
Accessibility & Business Support
In partnership with the City, we began work to help ensure every downtown business becomes ADA compliant, an ongoing project that reflects our commitment to accessibility, inclusion, and long term community health.
Working Wonders & Brentwood Shines
The DBC proudly partners with Working Wonders, supporting adults with disabilities in gaining independence, job skills, and community connection.
Each Monday, our Brentwood Shines initiative brings DBC and Working Wonders together to clean and brighten Downtown Brentwood providing meaningful work experience, confidence, and social interaction for participants.
The DBC is committed to this partnership and keeping Downtown Brentwood shining every week.
Brentwood Shine
Working Together
Helen Myer Alley
Bringing Community
Together
Juneteenth Before the Bird
Bags and Brews Page 152 of 190
In 2026 and beyond, our focus remains clear: to support local businesses, strengthen community partnerships, and create vibrant, memorable experiences that bring people into Downtown Brentwood and keep our historic district thriving.
Collaborating with the Agriculture Community
We’re excited to expand our efforts by partnering with Brentwood’s agricultural community through Harvest Time in Brentwood. Together, we’ll coordinate marketing initiatives that encourage farm visitors to explore and spend time in downtown. By connecting people to local organizations, partnering with other community growth driven groups, and encouraging active participation, we strengthen our shared sense of community. Living by the motto, ‘When one of us Wins, We all Win,’ guides our future planning and endeavors.
DBC Office & Community Space
The Downtown Brentwood Coalition now has a dedicated office that serves as our hub for operations and community connection. It includes the Executive Director’s workspace, a desk for board members when needed, and a welcoming sitting area where locals can stop in to ask questions, share ideas, and connect.
Once the space is fully ADA compliant, we plan to expand its use as an informational center for Downtown Brentwood making it an even more valuable resource for the community and visitors.
Events That Make an Impact
Throughout 2025, the DBC participated in and hosted numerous mixers, many of which supported local organizations, farmworker families, and community-centered initiatives. These gatherings highlighted Downtown Brentwood as a vibrant venue for networking, shopping, dining, and nightlife, encouraging attendees to shop, eat, and explore downtown businesses before and after each event.
Stronger Partnerships & Community Support
This year, we expanded collaborations with organizations such as Adventure Therapy, Hijas Del Campo, Working Wonders, and many others. Together, we supported local businesses, enhanced community programs, and amplified the impact of our events and initiatives. By transitioning our nonprofit status, we are further expanding our reach to provide greater support and drive growth for Downtown Brentwood as a whole.
Full Circle Community
Our Full Circle Community initiative highlights local producers and businesses, not only in their brickand-mortar locations but also through special showcases in local shops. By bringing together organizations, businesses, and downtown merchants especially during harvest time, we create opportunities for collaboration, engage youth and volunteers, and strengthen connections across the community.
Looking Ahead to 2026 and Beyond
Working Together
As we wrapped up 2025, the Downtown Brentwood Coalition continues to build strong momentum in supporting and strengthening the local economy. This progress would not be possible without the ongoing partnership and support of the City of Brentwood through our existing MOU, as well as the many valuable collaborations that make our work possible. Maintaining the Executive Director role is essential to sustaining and growing the positive impact this position provides to our community and downtown.
We’ve seen real success, from small business growth and zero vacancy downtown to increased collaboration, community pride, and a renewed sense of small town spirit. Serving our small businesses, members, and community partners has been an honor, and we know there is still so much more we can accomplish together.
With the current MOU for the Executive Director role set to expire, the DBC is finalizing its 3-5 year organizational goals and will request continued support from the City into 2026 and beyond. This partnership has proven to be a meaningful driver of economic vitality and quality of life in Brentwood, and we are committed to helping it continue, grow, and thrive.
In 2025, we focused on establishing a permanent DBC home at 648 Second Street, the historic Brentwood Women’s Club building. In 2026, we will continue pursuing grants and funding to restore the building and make it fully ADA accessible, creating a welcoming community hub for both visitors and locals.
Looking forward, our board is passionate about expanding our reach and impact partnering with the agriculture and U-pick community, supporting and growing local businesses, promoting volunteer driven events, engaging youth to foster community pride and awareness, and strengthening economic development. By connecting people to local organizations and collaborating with other community growth driven groups, we reinforce our shared sense of community, guided by the motto: When one of us Wins, We all Win.
We look forward to building on our achievements and continuing these efforts in 2026 and beyond.
Thank you,
Kristen Mingus
Executive Director
Downtown Brentwood Coalition
Conclusion & What’s Next
Come Visit Us!
Follow us @downtownbrentwood
www.brentwooddowntown.com
648 Second Street
Brentwood, CA 94513
Thank you!
I appreciate the support and the chance
to work with this wonderful community.
CITY COUNCIL AGENDA ITEM NO. H.5
01/27/2026
SUBJECT: Authorize the City Manager or designee to execute a Professional Services Agreement with Kimley Horn & Associates, Inc., for the Engineering Design Services for the Lone Tree Way-Union Pacific At-Grade Crossing - CIP Project No. 336-31340
DEPARTMENT: Engineering
STAFF: Allen Baquilar, Director of Engineering/City Engineer Anju Pillai, Engineering Manager
TITLE/RECOMMENDATION
Adopt a Resolution: 1) Approving and authorizing the City Manager or designee to execute a Professional Services Agreement (“Agreement”) with Kimley Horn & Associates, Inc., for Engineering Design Services in the amount of $1,104,755, plus funding authorization for a 10% contingency of $110,476, for a total funding authorization not-to-exceed amount of $1,215,231 for the Lone Tree Way - Union Pacific At-Grade Crossing, CIP Project No. 336-31340 (“Project”); 2) amending the 2025/26 – 2029/30 Capital Improvement Program (“CIP”); and 3) amending the 2025/26 Operating Budget for the associated Project funding transfer.
FISCAL IMPACT
The East Contra Costa Fee and Financing Authority (ECCRFFA) is the regional planning agency responsible for securing funding for regional transportation improvement projects in east Contra Costa County — including unincorporated areas and the cities of Antioch, Brentwood, Oakley, and Pittsburg. ECCRFFA has identified the Lone Tree Way Crossing Project as an approved project for the City of Brentwood and is currently collecting regional impact fees for this purpose.
Based on its nexus studies, ECCRFFA will fund up to 82 percent of the total project cost. The ECCRFFA Board will approve a change in project scope from an undercrossing to an at-grade crossing, consistent with the approved variance described in the Background section of this staff report. Following this approval, the City will enter into a cooperative funding agreement with ECCRFFA for the allocation of its share of project funding.
CITY COUNCIL AGENDA ITEM NO. H.5
01/27/2026
The total estimated project cost, which includes engineering design services, environmental review, utility relocations, permitting, and construction is $21,750,000. This excludes $2.9M previously spent by the City on Project costs, such as planning and right-of-way acquisition. ECCRFFA will fund $17,835,000, representing 82 percent of the total remaining Project cost. Staff recommends Council amend the CIP to allocate Roadway Development Impact Fees (“DIF”) to the Project to cover the remaining $3,915,000.
The table below summarizes the Project phases, proposed funding sources and allocations, rounded to the nearest thousand.
Funding Source
Phase ECCRFFA (82%) DIF (18%) Total
Planning and Design $1,435,000 $315,000 $1,750,000
Construction & Inspection $16,400,000 $3,600,000 $20,000,000 Total $17,835,000 $3,915,000 $21,750,000
Staff recommends Roadway Development Impact Fee funding of $3,915,000 currently supporting the Innovation Center @ Brentwood Infrastructure, CIP No. 336- 31695 be removed from this project, providing for the City’s share of funding need for the Lone Tree Way Crossing Project after ECCRFFA contribution. This action would leave sufficient funds in the Innovation Center @ Brentwood Infrastructure project to complete the utility extension that was approved for construction earlier this year.
This recommendation is not expected to impact the timing or ability of the Innovation Center @ Specific Plan to progress as: 1) the extension of Jeffrey Way from Amber Lane to Empire Avenue requires additional right-of-way acquisitions from private property owners, including East Bay Municipal Utility District and East Contra Costa Irrigation District in order to proceed and 2) it is anticipated that future development in the area will be required to extend Jeffrey Way through conditions of approval.
The tables below summarize the proposed CIP Project funding budget amendments (amended CIP project budget sheets attached to this staff report include matching expenditure budget adjustments).
Innovation Center @ Brentwood Infrastructure, CIP No. 336-31695 Current Proposed Difference
Roadway DIF $6,675,000 $2,760,000 ($3,915,000)
Federal/State/Agency Funding $300,000 $300,000
Capital Infrastructure $4,845,500 $4,845,500
Total $11,827,000 $7,912,000 ($3,915,000)
CITY COUNCIL AGENDA ITEM NO. H.5
01/27/2026
Lone Tree Way – Union Pacific At-Grade Crossing, CIP No. 336-31340 Current* Proposed Difference
Roadway DIF $2,383,584 $6,298,584 $3,915,000
Development Contributions $588,416 $588,416
Federal/State/Agency Funding $17,835,000 $17,835,000
Total $2,972,000 $24,722,000 $21,750,000
*Funds previously spent towards a grade-separated crossing and right-of-way acquisition
BACKGROUND
Lone Tree Way is a major arterial roadway within the city of Brentwood and presently includes an at-grade Union Pacific Railroad (UPRR) crossing located between Fairview Avenue and Medallion Drive/Gann Street. Over the past several years, the City has grown and developed, particularly along the Lone Tree Way corridor. This growth has resulted in increased traffic volumes across all modes of transportation.
The UPRR Mococo Line that extends between Martinez and Tracy through Brentwood has been inactive for over three decades. Additionally, a fire several years ago damaged the railroad trestle over Marsh Creek, rendering the structure impassable.
Despite its current inactive status, roadway improvements that may affect the railroad corridor must be approved by UPRR and the California Public Utilities Commission (CPUC).
For over 20 years, the City has been coordinating with UPRR on potential improvements at this location under the Lone Tree Way - Union Pacific At-Grade Crossing, Capital Improvement Program (CIP) Project No. 336-31340, which initially considered a grade-separated undercrossing. The grade-separated undercrossing envisaged an underpass consisting of six travel lanes under the UPRR Line. Efforts on the project as thus envisioned stopped in 2008, however, due to a lack of funding.
The current estimate to complete the project as an undercrossing is approximately $40 million.
Coordination efforts renewed in August 2022, when the City and UPRR held diagnostic field meetings to evaluate all railroad crossings within Brentwood, specifically at Lone Tree Way, Sand Creek Road, Central Boulevard, Oak Street, and Balfour Road.
For the Lone Tree Way crossing, the City identified an at-grade design for widening Lone Tree Way as the preferred improvement option. A revised project scope would
CITY COUNCIL AGENDA ITEM NO. H.5
01/27/2026
result in an at-grade widening of Lone Tree Way between Fairview Avenue and Gann Street/Medallion Drive to a 4-lane arterial with median islands, bike lanes, and sidewalk consistent with the Circulation Element of the General Plan. In early 2025, UPRR issued a variance approval allowing Lone Tree Way to be widened at-grade, contingent upon the implementation of safety enhancements at the other four railroad crossings within the City.
With the approval of the variance by UPRR, the total cost estimate of the at-grade crossing would be $21.75 million, just over half the cost of the grade-separated undercrossing. In addition, annual operating and maintenance costs for the project are reduced from $150,000 to $15,000 with this revision.
This Agreement is for engineering design and technical services (“Services”) necessary to complete engineered designs and specifications for the Project. The Services required for this project include the development and preparation of plans, specifications, cost estimates, diagnostic meetings with UPRR, and engineering design services during construction.
On August 14, 2025, the City issued a Request for Proposals (“RFP”) for the engineering design services for the Project to engage a qualified design consultant to prepare detailed design plans, specifications, and estimates.
On September 11, 2025, the City received two proposals in response to the RFP.
Staff evaluated the proposals and recommends approval of the agreement with Kimley Horn & Associates, Inc., for the project.
CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 1: Public Works, Goal 1 Transportation: Proactively engage and collaborate with regional transportation agencies and stakeholders to facilitate the safe and efficient movement of people and goods.
PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.
DATE OF NOTICE
Not Applicable.
CITY COUNCIL AGENDA ITEM NO. H.5
01/27/2026
ENVIRONMENTAL DETERMINATION
An Environmental Impact Report (EIR) was certified for the Project on December 9, 2003, under Resolution No. 3042 when the Project was scoped as an undercrossing.
Given the significant changes in circumstances since the original EIR was approved (e.g., the General Plan changing, the significant increase in population, the changes to the proposed project, etc.), staff will engage with a CEQA consultant to determine the appropriate Environmental document needed for the Project.
ALTERNATIVE OPTION(S)
The City Council could choose not to approve the Professional Services Agreement with Kimley Horn & Associates, Inc., and provide more direction to staff regarding the Project.
ATTACHMENT(S)
1. Previous Action
2. Resolution 3042
3. Resolution 3042
4. Resolution
5. Professional Services Agreement with Kimley Horn & Associates, Inc.
6. Budget Sheet – CIP 336-31340
7. Budget Sheet – CIP 336-31695
PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.
On June 24, 2025, by Resolution No. 2025-82, the City Council adopted the City’s 2025/26 -2029/30 CIP, which includes the Project.
RESOLUTION NO. 3042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO
CERTIFY THE ENVIRONMENTAL IMPACT REPORT FOR THE LONE TREE WAY
UNION PACIFIC RAILROAD UNDERCROSSING IMPROVEMENTS, CIP PROJECT NO. 336-3134 AND AUTHORIZE STAFF TO MOVE FORWARD WITH THE PROJECT.
WHEREAS, on May 7, 2002, the Planning Commission approved the Negative Declaration and Determined that the 2002/07 Capital Improvement Program was consistent with the adopted Brentwood General Plan; and
WHEREAS, on May 28, 2002, the City Council adopted the 2002/07 Capital Improvement Program, which included the Lone Tree Way - Union Pacific Railroad Undercrossing, CIP Project No. 336-3134; and
WHEREAS, on December 10, 2002, the City Council authorized staff to execute a Professional Service Agreement with Raney Planning & Management, Inc. (RPM) to prepare the Environmental Impact Report for the Lone Tree Way - Undercrossing Project, CIP Project No. 336-3134; and
WHEREAS, on October 14, 2003, the City Council authorized staff to execute a Professional Services Agreement with Mark Thomas & Company, Inc., for pro-design reports and exhibits, right- wayof-surveys ongoing coordination with the Railroad and access alternatives for adjacent property owners for the Lone Tree Way / Union Pacific Undercrossing Project, CIP Project No. 336-3134; and
WHEREAS, the Lone Tree Way - Union Pacific Undercrossing, CIP Project No. 336- 3134, will construct an underpass consisting of six travel lanes under the Union Pacific Railroad; and
WHEREAS, this project will improve traffic flow, accommodate the widening currently under construction to the west and anticipated to the east, as well as fulfill the City's requirement by the Public Utilities Commission for the allowance of an at-grade crossing of the same rail line at Sand Creek Road; and
WHEREAS, the intent of the subject EIR is to provide information concerning any potential environmental effects of the proposed project and to indicate possible ways to reduce or avoid potential significant effects; and
WHEREAS, no significant areas of controversy or unresolved substantive issues have arisen since distribution of the Notice of Preparation and the Draft EIR. All impacts were found to be mitigable to levels of insignificance.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby certify the Environmental Impact Report for the Lone Tree Way Union Pacific Railroad Undercrossing Improvements, CIP Project No. 336-3134 and authorize staff to move forward with the project.
a
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at regular meeting held on the 9th day of December 2003 by the following vote:
AYES: Councilmembers Beckstrand, Gutierrez, Hill Petrovich, Mayor Swisher NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Comtara Streia HEST fo Karen Diaz, CMC
City Clerk/Director of Administrative Services
Brianih Swisher,
Mayor
RESOLUTION NO. 2026-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD: 1) APPROVING AND AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH KIMLEY HORN & ASSOCIATES,
INC., FOR ENGINEERING DESIGN SERVICES FOR THE LONE
TREE WAY-UNION PACIFIC AT-GRADE CROSSING - CIP
PROJECT NO. 336-31340, IN THE AMOUNT OF $1,104,755, PLUS FUNDING AUTHORIZATION FOR A 10% CONTINGENCY OF
$110,476, FOR A TOTAL NOT TO EXCEED FUNDING
AUTHORIZATION AMOUNT OF $1,215,231; 2) AMENDING THE
2025/26-2029/30 CAPITAL IMPROVEMENT PROGRAM (“CIP”);
AND 3) AMENDING THE 2025/26 OPERATING BUDGET FOR THE
ASSOCIATED PROJECT FUNDING TRANSFER
WHEREAS, Lone Tree Way is a major arterial roadway within the city of Brentwood and includes an existing two lane road crossing at the Union Pacific Railroad (UPRR) railroad located between Fairview Avenue and Medallion Drive/Gann Street; and
WHEREAS, over the past several years, the city has experienced significant development and growth, particularly along the Lone Tree Way corridor and this growth has resulted in increased traffic volumes across all modes of transportation, including vehicles, bicycles, and pedestrians; and
WHEREAS, despite its current inactive status, any proposed roadway improvements that impact the UPRR rail corridor must be coordinated and approved by UPRR and the California Public Utilities Commission (CPUC); and WHEREAS, for more than 20 years, the City has been coordinating with UPRR on potential improvements at this location under Capital Improvement Project (CIP) No. 336-31340, which initially considered a grade-separated undercrossing that envisaged an underpass consisting of six travel lanes under the UPRR Line; and WHEREAS, coordination efforts were renewed in August 2022, when the City and UPRR held diagnostic field meetings to evaluate all five railroad crossings within Brentwood, including Lone Tree Way, Sand Creek Road, Central Boulevard, Oak Street, and Balfour Road; and
WHEREAS, based on the outcomes of these diagnostic meetings, conceptual plans were prepared for improvements at all five crossings, with at-grade widening identified as the preferred improvement option for the Lone Tree Way crossing; and
WHEREAS, in early 2025, the City obtained a variance from UPRR allowing the widening of Lone Tree Way at-grade, contingent upon the implementation of safety enhancements at the other four railroad crossings within the City; and WHEREAS, on June 24, 2025, by Resolution No. 2025-82, the City Council adopted the City’s 2025/26 – 2029/30 CIP, which includes the Project; and WHEREAS, on August 14, 2025, the City issued a Request for Proposals (RFP) for the engineering design services for the Lone Tree Way-Union Pacific At-Grade Crossing Project, CIP Project No. 336-31340 to engage a qualified design consultant to prepare detailed design plans, specifications, and estimates (PS&E) for the Lone Tree Way widening project and to develop the required safety improvements at the Sand Creek Road, Central Boulevard, Oak Street, and Balfour Road crossings in accordance with UPRR and CPUC requirements; and
WHEREAS, on September 11, 2025, the City received two (2) proposals, and staff reviewed and determined that from the proposals received, Kimley Horn & Associates, Inc., possesses the skills, experience and certification required to provide the design services for the project; and
WHEREAS, staff negotiated with Kimley Horn & Associates, Inc., to provide engineering design services for this Project on a time and material basis, for an amount not-to-exceed $1,104,755, which is reasonable and competitive; and WHEREAS, an Environmental Impact Report (EIR) was certified for the Project on December 9, 2003, under Resolution No. 3042 when the Project was scoped as an undercrossing; and
WHEREAS, given the significant changes in circumstances since the original EIR was approved (e.g., the General Plan changing, the significant increase in population, the changes to the proposed project, etc.), staff will engage with a CEQA consultant to determine the appropriate Environmental document needed for the project; and
WHEREAS, the East Contra Costa Fee and Financing Authority (ECCRFFA), the regional planning agency responsible for securing funding for regional transportation improvement projects in eastern Contra Costa County — including unincorporated areas and the cities of Antioch, Brentwood, Oakley, and Pittsburg — has identified the Lone Tree Way Crossing Project as an approved project for the City of Brentwood and is currently collecting regional impact fees for this purpose; and WHEREAS, the total estimated project cost, which includes engineering design services, environmental review, permitting, and construction, is $21,750,000; and WHEREAS, ECCRFFA will fund $17,835,000 (82 percent) of the total project cost and the remaining balance of $3,915,000 will be funded through Roadway Development Impact Fees; and
WHEREAS, the City will enter into a cooperative funding agreement with ECCRFFA for the allocation of its share of project funding.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby:
1) authorize the City Manager or designee to execute a Professional Services Agreement with Kimley Horn & Associates, Inc., for the Engineering Design Services for the Lone Tree Way-Union Pacific At-Grade Crossing - CIP Project No. 336-31340, in the amount of $1,104,755, plus funding authorization for a 10% contingency of $110,476, for a total not to exceed amount of $1,215,231; 2) amend the 2025/26 – 2028/30 CIP for the amended project budget sheets incorporated herein as reference; and
3) amend the 2025/26 Operating Budget for the associated project funding transfer in the amount of $3,915,000 from the Roadway Development Impact Fee Fund.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of January 2026 by the following vote:
PSA_PW_City Attorney Approved Version 053025
AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE LONE TREE WAY-UNION PACIFIC AT-GRADE CROSSING PROJECT, CIP 336-31340
Kimley-Horn and Associates, Inc.
THIS AGREEMENT is made and entered into as of the _____ day of __________________, 2026 by and between the City of Brentwood, a municipal corporation of the State of California ("City"), and Kimley-Horn and Associates, Inc., a Corporation ("Consultant") (each a “Party” and collectively, the “Parties”).
RECITALS
A. City requires the professional services of a consultant specifically trained and experienced in engineering design services, which are professional services outside of services offered by City.
B. Consultant has the professional skills and experience necessary to perform the services described in this Agreement.
C. Consultant customarily engages in these services as part of its independently established trade, occupation, and/or business, separately from its work for City.
D. City desires to engage Consultant to provide these services because of its qualifications and experience in performing such services
E. Consultant has submitted a proposal to City and has affirmed its willingness and ability to perform such work on the terms and manner set forth in this Agreement.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the Parties agree as follows:
1. Scope of Work.
1.1 City retains Consultant, as an independent contractor, to perform, and Consultant agrees to render, those services (the "Services") that are described in the attached Exhibit "A," which is incorporated by this reference, pursuant to this Agreement’s terms and conditions.
1.2 Consultant will control the manner and the means of the work to be performed, and be responsible for the professional quality, technical accuracy and coordination of the Services. Consultant will, without additional compensation, correct or revise any errors or deficiencies in the Services.
1.3. Consultant will keep City informed on a regular basis that the Services are being performed in accordance with the requirement and intentions of this Agreement.
1.4 If applicable, Consultant has designated those persons listed in Exhibit “A” to provide the Services to the City. Consultant will not change or reassign those persons described in Exhibit “A” without prior written notice to City, and will not replace those individuals with individuals to whom City has a reasonable objection.
2. Standard of Performance. Consultant acknowledges that in entering into this Agreement the City is relying on Consultant's special skills and experience to do and perform the Services. While performing the Services, Consultant will exercise the reasonable professional care and skill customarily exercised by reputable members of Consultant's profession practicing in the Northern California area. The acceptance of the Services by City does not release Consultant from these obligations.
Consultant will be responsible for employing or engaging all persons necessary to perform the Services.
Consultant will control the manner and means of the services to be performed by its employees and
2 PSA_PW_City Attorney Approved Version 053025
CA/Agmts/FTA/PSA/2022/087.1 – PSA Agmt Over $10K with PW.docx subconsultants. All of Consultant's staff will be qualified by training and experience to perform their assigned tasks. Consultant will give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subcontractors, if any, and will keep the Services under its control.
On demand of City, if any employee or subcontractor of Consultant fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she will be discharged immediately from the Services.
3. Term. Unless earlier terminated, the term of this Agreement will commence upon the date first above written and will expire upon completion of the Services by Consultant.
4. Schedule. Consultant will generally adhere to the schedule set forth in Exhibit “A” provided, that City will grant reasonable extensions of time for the performance of the Services occasioned by unusually lengthy governmental reviews of Consultant’s work product or other unavoidable delays occasioned by unforeseen circumstances; provided, further, that such unavoidable delay will not include strikes, lockouts, work stoppages, or other labor disturbances conducted by, or on behalf of, Consultant’s officers or employees.
Consultant acknowledges the importance to City of City’s project schedule and agrees to put forth its best professional efforts to perform the Services in a manner consistent with that schedule. City understands, however, that Consultant’s performance must be governed by sound practices. Consultant will work such overtime or engage such personnel and equipment as necessary to maintain the schedule, without additional compensation.
5. Compensation.
5.1 The total fee payable for the Services to be performed during the term of this Agreement will be a not to exceed amount of one million one hundred four thousand seven hundred fifty five dollars ($1,104,755) as may be further specified in the attached Exhibit “A.” No other compensation for the Services will be allowed except for items covered by subsequent amendments to this Agreement. The City reserves the right to withhold a ten percent (10%) retention until City has accepted the Services.
5.2 Payment will occur only after receipt by City of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City.
5.3 Within thirty (30) days after receipt of any applicable progress payment request, City will verify the accuracy of the request, correct the charges where appropriate, and make payment to Consultant in an amount equal to the amount of such application, as verified or corrected by City. No payment made prior to completion and acceptance of the Services will constitute acceptance of any part of the Services.
City reserves the right to withhold payment from Consultant because of Services not performed satisfactorily, delays in Consultant's performance of Services, or other defaults hereunder.
6. Status of Consultant. Consultant will perform the Services as an independent contractor, free from the control and direction of City, in pursuit of Consultant’s independent calling, and not as an employee of City. The persons used by Consultant to provide the Services under this Agreement will not be considered employees of City for any purposes whatsoever and City will not pay any tax, workers’ compensation insurance, retirement contributions or unemployment contributions on behalf of Consultant or its employees or subcontractors. Consultant agrees to indemnify and pay City within thirty (30) days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment, including, but not limited to, those based on any provision of the Federal Affordable Care Act, which City may be required to make on behalf of Consultant or any agent, employee, or contractor of Consultant for work done under this Agreement. The payment made to Consultant pursuant to the Agreement will be the full and complete compensation to which Consultant is entitled. City will not make any federal or state tax withholdings on behalf of Consultant or its agents, employees or subcontractors.
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7. Subcontracting. Consultant's services are being requested by City because they are unique and personal. Except as may be specified in Exhibit “A”, Consultant will not subcontract any portion of the Services without prior written approval of City Manager or their designee. If Consultant subcontracts any of the Services, Consultant will be fully responsible to City for the acts, errors and omissions of Consultant's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Consultant is for the acts and omissions of persons directly employed by Consultant. Nothing contained in this Agreement will create any contractual relationship between any subcontractor of Consultant and City.
Consultant will be responsible for payment of subcontractors. Consultant will bind every subcontractor and every subcontractor of a subcontractor by the terms of this Agreement applicable to Consultant's work unless specifically noted to the contrary in the subcontract and approved in writing by City.
8. Other Consultants. The City reserves the right to employ other consultants in connection with the Services.
9. Indemnification. Consultant agrees to indemnify, including the cost to defend, City, its officers, agents, volunteers and employees from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this Agreement, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.
10. Insurance. Consultant will obtain and maintain, at its cost and expense, for the duration of the Agreement and any amendments, insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the Services by Consultant or Consultant’s agents, representatives, employees or subcontractors. The insurance will be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A:VII."
10.1 Coverages and Limits. Consultant will maintain the types of coverages and minimum limits indicated below, unless Risk Manager or City Manager, in consultation with the City Attorney approves a lower amount. These minimum amounts of coverage will not constitute any limitations or cap on Consultant's indemnification obligations under this Agreement. City, its officers, agents, volunteers and employees make no representation that the limits of the insurance specified to be carried by Consultant pursuant to this Agreement are adequate to protect Consultant. The coverage will contain no special limitations on the scope of its protection to the above-designated insureds except for Workers Compensation and errors and omissions insurance. Consultant will obtain occurrence coverage, excluding Professional Liability, which will be written as claims-made coverage. If Consultant believes that any required insurance coverage is inadequate, Consultant will obtain such additional insurance coverage, as Consultant deems adequate, at Consultant's sole expense.
10.1.1 Commercial General Liability Insurance. $2,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits will apply separately to the work under this Agreement or the general aggregate will be twice the required per occurrence limit.
10.1.2 Automobile Liability. $1,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the California Labor Code and Employer's Liability limits of $1,000,000 per accident for bodily injury. Workers' Compensation and Employer's Liability insurance will not be required if Consultant has no employees and provides, to City's satisfaction, a declaration stating this.
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10.1.4 Professional Liability. Errors and omissions liability appropriate to Consultant’s profession with limits of not less than $1,000,000 per claim.
10.2 Endorsements. For Commercial General Liability Insurance, Consultant will ensure that the policies are endorsed to name the City, its officers, agents, volunteers and employees as additional insureds. Prior to City's execution of this Agreement, Consultant will furnish, to the satisfaction of the City, certificates of insurance and endorsements.
10.3 Cancellation. Insurance will be in force during the life of the Agreement and any extensions of it and will not be canceled without thirty (30) days prior written notice to City sent pursuant to the notice provisions of this Agreement.
10.4 Failure to Maintain Coverage. If Consultant fails to maintain any of these insurance coverages, then City will have the option to declare Consultant in breach of this Agreement, or may purchase replacement insurance or pay the premiums that are due on existing policies in order to maintain the required coverages. Consultant is responsible for any payments made by City to obtain or maintain insurance and City may collect these payments from Consultant or deduct the amount paid from any sums due Consultant under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete and certified copies of any or all required insurance policies and endorsements.
10.6 Primary Coverage. For any claims related to the Services and this Agreement, the Consultant’s insurance coverage will be primary insurance with respect to City, its officers, agents, volunteers and employees. Any insurance or self-insurance maintained by City for itself, its officers, agents, volunteers and employees, will be in excess of Consultant’s insurance and not contributory with it.
10.7 Reduction in Coverage/Material Changes. Consultant will notify City in writing pursuant to the notice provisions of this Agreement thirty (30) days prior to any reduction in any of the insurance coverage required pursuant to this Agreement or any material changes to the respective insurance policies.
10.8 Waiver of Subrogation. The policies will contain a waiver of subrogation for the benefit of City.
11. Business License. If required, Consultant will obtain and maintain a City of Brentwood Business License for the term of the Agreement, as it may be amended from time-to-time.
12. Maintenance of Records. Consultant will maintain complete and accurate records with respect to costs incurred under this Agreement. All records will be clearly identifiable. Consultant will allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of records and any other documents created pursuant to this Agreement. Consultant will allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
13. Ownership of Documents.
13.1 All product produced by Consultant or its agents, employees, and subcontractors pursuant to this Agreement (the “Work Product”) is the property of City. In the event this Agreement is terminated, all Work Product produced by Consultant or its agents, employees and subcontractors pursuant to this Agreement will be delivered to City pursuant to the termination clause of this Agreement. Consultant will have the right to make one (1) copy of the Work Product for Consultant’s records.
13.2 The Work Product may be used by City and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes City may deem advisable, without further employment of or payment of any compensation to Consultant; provided, however, that if this Agreement
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14. Copyrights. Consultant agrees that all copyrights that arise from the Services will be vested in City and Consultant relinquishes all claims to the copyrights in favor of City.
15. Confidentiality. All documents, reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of the Services pursuant to the Agreement are confidential until released by the City to the public, and the Consultant will not make any of these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before any such release.
16. Notices. Any notices relating to this Agreement will be given in writing and will be deemed sufficiently given and served for all purposes when delivered personally, by facsimile or by generally recognized overnight courier service, or five (5) days after deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, addressed as follows:
For City:
City of Brentwood
150 City Park Way
Brentwood, CA 94513
Phone No. (925) 516-5168
Attn: Anju Pillai
Email: [email protected]
For Consultant:
Attn: Lauren Jumanan
Address: 401 B Street, Suite 600
San Diego, CA 92101
Phone No.: (619) 728-9891
Email: [email protected]
Either Party may change its address for purposes of this section by giving the other Party written notice of the new address in the manner set forth above.
17. Conflicts of Interest.
17.1 City will evaluate Consultant’s duties pursuant to this Agreement to determine whether disclosure under the Political Reform Act and City’s Conflict of Interest Code is required of Consultant or any of Consultant’s employees, agents, or subcontractors. Should it be determined that disclosure is required, Consultant or Consultant’s affected employees, agents, or subcontractors will complete and file with the City Clerk those schedules specified by City and contained in the Statement of Economic Interests Form 700.
17.2 Consultant understands that its professional responsibility is solely to City. Consultant warrants that it presently has no interest, present or contemplated, and will not acquire any direct or indirect interest, that would conflict with its performance of this Agreement. Consultant further warrants that neither Consultant, nor Consultant’s agents, employees, subcontractors and consultants have any ancillary real property, business interests or income that will be affected by this Agreement or, alternatively, that Consultant will file with the City an affidavit disclosing this interest. Consultant will not knowingly, and will take reasonable steps to ensure that it does not, employ a person having such an interest in the performance of this Agreement. If after employment of a person, Consultant discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant will promptly disclose the relationship to the City and take such action as the City may direct to remedy the conflict.
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18. General Compliance with Laws. Consultant will keep fully informed of federal, state and local laws, ordinances, and regulations (“Laws”) that in any manner affect those employed by Consultant, or in any way affect Consultant’s performance of the Services. Consultant will at all times observe and comply with these laws, ordinances, and regulations and will be responsible for the compliance of the Services with all applicable laws, ordinances, and regulations.
19. Pandemic Health Laws. Consultant’s duty to comply with Laws includes compliance by Consultant with all local, state, or federal Laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”), which include all of the County of Contra Costa Health Orders. Failure to fully comply with the Health Laws constitutes a material default, subject to all available remedies including suspension or termination.
20. Discrimination and Harassment Prohibited. Consultant will comply with all applicable local, state and federal laws and regulations prohibiting discrimination and harassment.
21. Labor Code Compliance. If this Agreement exceeds $1,000, it is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance. Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
21.1 Prevailing Wages. Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant or subcontractor will forfeit to the City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.
21.2 Working Day. Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to the City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant or subcontractor is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815.
21.3 Payroll Records. Consultant and its subconsultants or subcontractors must maintain certified payroll records in compliance with Labor Code sections 1771.4, 1776 and 1812, and all implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants or subcontractors must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement price is under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
21.4 Apprentices. If the Agreement price is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.
21.5 DIR Monitoring, Enforcement, and Registration. The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants or subcontractors must be registered with the DIR to perform public works projects. The registration requirements of Labor Code section 1725.5 do not apply if the Agreement price is for under $25,000.
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21.6 Workers’ Compensation Certification. Under Labor Code section 1861, by signing this Agreement Consultant certifies as follows: “I am aware of the provisions of Labor Code section 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work on this contract.”
22. Termination. In the event of the Consultant's failure to prosecute, deliver, or perform the Services, City may terminate this Agreement for nonperformance by notifying Consultant in writing pursuant to the notice provisions of this Agreement. Consultant has five (5) business days to deliver any documents owned by City and all work in progress to City address contained in this Agreement. City will make a determination of fact based upon the work product delivered to City and of the percentage of work that Consultant has performed which is usable and of worth to City in having the Agreement completed. Based upon that finding City will determine the final payment of the Agreement. In the event City elects to terminate, City will have the right to immediate possession of all Work Product and work in progress prepared by Consultant, whether located at the project site, at Consultant's place of business, or at the offices of a subconsultant.
Either Party, upon tendering thirty (30) calendar days written notice to the other Party, may terminate this Agreement for convenience. In this event and upon request of City, Consultant will assemble the work product without charge and put it in order for proper filing and closing and deliver it to City. Consultant will be paid for work performed to the termination date; however, the total will not exceed the lump sum fee payable under this Agreement. City will make the final determination as to the portions of tasks completed and the compensation to be made.
23. Covenants against Contingent Fees. Consultant warrants that Consultant has not employed or retained any company or person, other than a bona fide employee working for Consultant, to solicit or secure this Agreement, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, City will have the right to terminate this Agreement for nonperformance, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
24. Claims and Lawsuits. By signing this Agreement, Consultant agrees that any Agreement claim submitted to City must be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation of litigation or in conjunction with litigation. Consultant acknowledges that if a false claim is submitted to City by Consultant, it may be considered fraud and Consultant may be subject to criminal prosecution. Consultant acknowledges that California Government Code sections 12650 et seq., the False Claims Act, applies to this Agreement and, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. Consultant acknowledges that the filing of a false claim may subject Consultant to an administrative debarment proceeding as the result of which Consultant may be prevented to act as a Consultant on any public work or improvement for a period of up to five (5) years. Consultant acknowledges debarment by another jurisdiction is grounds for City to terminate this Agreement.
25. Jurisdiction, Venue and Governing Law. Any action at law or in equity brought by either of the Parties for the purpose of enforcing a right or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the County of Contra Costa, State of California, and the Parties waive all provisions of law providing for a change of venue in these proceedings to any other county. This agreement will be governed by the laws of the State of California.
26. Testimony. Consultant will testify at City's request if litigation is brought against City in connection with Consultant's services under this agreement. Unless the action is brought by Consultant, or is based upon Consultant's actual or alleged negligence or other wrongdoing, City, upon prior written agreement
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27. Successors and Assigns. It is mutually understood and agreed that this Agreement will be binding upon the Parties and their respective successors. Neither this Agreement nor any part of it nor any monies due or to become due under it may be assigned by Consultant without the prior written consent of City, which will not be unreasonably withheld.
28. Section Headings. Section headings as used in this Agreement are for convenience only and will not be deemed a part of such sections and will not be construed to change the meaning of the section.
29. Waivers. The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any applicable law will not be deemed a waiver of such term, covenant, condition or law or of any subsequent breach or violation of same or of any other term, covenant, condition or law.
The acceptance by either Party of any fee or other payment which may become due under this Agreement will not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or any applicable law.
30. Entire Agreement. This Agreement, together with any other written document referred to or contemplated by it embody the entire Agreement and understanding between the parties relating to the subject matter of it. The City Manager is authorized, in consultation with the City Attorney, to agree to nonmaterial amendments to this Agreement. Neither this Agreement nor any of its provisions may be amended, modified, waived or discharged except in a writing signed by both parties.
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31. Authority. The individuals executing this Agreement and the instruments referenced in it on behalf of Consultant each represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Agreement.32. Severability. If any term, provision, condition or covenant of this Agreement or its application to any party or circumstances will be held, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term, provision, condition or covenant to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, will not be affected, and will be valid and enforceable to the fullest extent permitted by law.
33. Signatures.
33.1 Counterparts. This Agreement may be executed in two or more counterparts, each of which together will be deemed an original, but all of which together will constitute the same instrument.
33.2 Digital/Electronic Signatures. Using a City-approved method, this Agreement may be executed using digital or electronic signatures in accordance with Government Code Section 16.5. The presence of an electronic signature on this Agreement will be construed as the Parties’ consent to do business electronically.
CONSULTANT:
* By:
Printed Name: Mike Mowery
Title: Sr. Vice President
** By:
Printed Name: John Pulliam
Title: Assistant Secretary
CITY:
By:
G. Harold Duffey, City Manager
ATTEST:
By:
Amanda McVey, City Clerk
APPROVED AS TO FORM:
By:
Katherine Wisinski, City Attorney
If required by City, proper notarial acknowledgment of execution by Consultant must be attached. If a Corporation, Agreement must be signed by one corporate officer from each of the following two groups. *Group A. **Group B.
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering the officer(s) signing to bind the corporation.
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SCOPE OF SERVICES
Consultant will perform the Services stated in the attached, at the rates indicated. [INTENTIONALLY LEFT BLANK]
1 December 11, 2025
Anju Pillai, PE, Engineering Manager
City of Brentwood, Engineering Department
150 City Park Way
Brentwood, CA 94513
Re: Revised Detailed Scope and Fee for
Lone Tree Way – Union Pacific At-Grade Crossing Project Dear Ms. Pillai:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this detailed scope of work to the City of Brentwood (“City” or “Client”) for providing engineering and consulting services for the Lone Tree Way - Union Pacific At-Grade Crossing Project.
Project Understanding
The City of Brentwood is seeking final design services for the construction of a roadway widening along Lone Tree Way, between Fairview Avenue and Medallion Drive, including improvements to the crossing with the Union Pacific Railroad (UPRR) corridor. As a condition of the roadway widening project, UPRR and the California Public Utilities Commission (CPUC) has requested improvements to the four other UPRR-owned railroad crossings within the City of Brentwood; Sand Creek Road, Central Boulevard, Oak Street, and Balfour Road.
The City has provided conceptual design exhibits for the roadway improvements for each location, as well as field diagnostic meeting notes from August 2022 as a basis for the project.
Assumptions
Kimley-Horn’s scope and fee are based on the following assumptions:
1. City has secured all necessary right-of-way for the project improvements, and no right-of-way acquisition will be required as part of the project.
2. All necessary environmental clearances (CEQA and/or NEPA) will be performed by the City.
3. The relocation of the overhead utility lines along Lone Tree Way will be completed by third-party utility owners and Kimley-Horn will coordinate the required relocations directly with the utilities.
This scope does not include underground utility trenching or design.
4. The project does not involve upgrading existing curb ramps at the Lone Tree Way and Fairview Ave intersection or the Lone Tree Way and Medallion Drive intersection. The upgrade of these curb ramps as part of this project would require additional scope.
5. The reconstruction of curb ramps at Balfour Road and Brentwood Road will not require improvements or changes to drainage infrastructure.
6. Diagnostic revalidation meetings will be required by CPUC and/or UPRR. These meetings will be scheduled within a one-week period and will include one virtual meeting and five field diagnostic meetings (one per location). The field meetings are assumed to occur over a one-day period.
Scope of Services
This section provides a detailed description of our team’s approach to accomplish the Scope of Services outlined in the RFP. As part of the design review process, Kimley-Horn will conduct intra- and interdisciplinary reviews, tailoring our in-house Quality Control/Quality Assurance (QC/QA) plan to fit the needs of the project. A Quality Control Manager has been assigned to this project to execute KimleyHorn’s internal process on Quality Control/Quality Assurance for each project deliverable.
2 Task 1 – Project Management
Task 1.1 – Project Management, Meetings, and Coordination Kimley-Horn will be responsible for providing contract management and quality control services throughout the duration of the project. Following receipt of Notice to Proceed (NTP), Kimley-Horn will schedule a project kick-off meeting with the City to discuss project goals, objectives, tasks, roles, and responsibilities. Kimley-Horn will prepare agendas, materials, and meeting notes to capture action items and next steps. Kimley-Horn will schedule and facilitate monthly status meetings with the City to discuss project progress, schedule, present design options, review alternatives, and document decisions and risks.
In addition, Kimley-Horn will maintain a comprehensive project schedule, detailing current and upcoming activities and deliverables, as well as predecessor activities for key tasks.
Task 1.2 – Diagnostic Team Revalidation Meetings
Kimley-Horn assumes UPRR and/or CPUC will request diagnostic team revalidation meetings due to the change in UPRR and CPUC staff since the 2022 field diagnostic meetings. Kimley-Horn will schedule and facilitate one virtual meeting and five in-person field diagnostic meetings. These meetings are anticipated to occur across a one-week period and we assume all five field meetings, one per crossing, will occur over a one-day period. Kimley-Horn will prepare a logistics email with instructions for meeting attendees, as well as meeting agendas, copies of concept designs, and sign-in sheets necessary for the discussions.
Kimley-Horn assumes the conceptual designs previously prepared by the City will be used as-is for reference in these discussions.
Within two weeks of the meeting, Kimley-Horn will prepare and circulate draft meeting minutes documenting the discussions for review by the Diagnostic Team. Once all comments and concurrence has been received, Kimley-Horn will circulate the final meeting minutes as documentation.
Task 1 Deliverables
o Kick-off meeting agenda and minutes
o Project schedules and updates
o Meeting agendas and minutes for status meetings
o Diagnostic team revalidation meeting agendas, sign-in sheets, and draft/final minutes Task 2 – Alternatives Analysis and Queueing Study
Task 2.1 – Alternatives Analysis
Kimley-Horn will review City-provided information regarding the previously planned undercrossing of Lone Tree Way and the current project approach. Based on the provided information, we will prepare a twopage technical memorandum summarizing the safety conditions, high-level construction and maintenance costs, and traffic capacity associated with both alternatives. This draft technical memorandum, or Draft Alternatives Analysis Memorandum, will submitted to the City for review and input. We will incorporate up to one round of comments on the Draft Memo into a Final Alternatives Analysis Memorandum (“final memo”).
Task 2.2 – Queuing Study
Kimley-Horn will conduct a queueing study for westbound Lone Tree Way between the intersection of Fairview Avenue and the railroad crossing. Kimley-Horn will analyze video data collected during the traffic counts task and prepare written queue mitigation recommendations to present to the Diagnostic Team for discussion.
3 Kimley-Horn will schedule and facilitate a meeting with the Diagnostic Team to present the findings of the analysis, as well as the recommendations for queue mitigation. Kimley-Horn will prepare and circulate draft meeting minutes for attendees to review. After comments and concurrence on the draft minutes have been received, Kimley-Horn will circulate final meeting minutes as documentation. Kimley-Horn will use the recommendations provided during the meeting for incorporation into the crossing design(s).
Task 2 Deliverables
o Draft/Final Memorandum of Lone Tree Way Alternatives Analysis o Queueing Study presentation
o Draft/Final Queuing Study presentation meeting minutes Task 3 – Geotechnical Evaluation and Report
Kimley-Horn’s subconsultant, Terracon, will perform the geotechnical evaluation and prepared the Geotechnical Report for the Lone Tree Way widening portion of the project. The geotechnical report will include recommendations for earthwork, pavements, and corrosivity test results.
Field testing will include a total of two borings (5 feet deep) located in the undeveloped area just north of Lone Tree Way, outside of the existing roadway. Utilities will be cleared through 811 USA and private utility locating services. The scope of work includes a Drilling Permit from the Contra Costa County Environmental Health Department and a City of Brentwood Encroachment Permit (no fee).
Laboratory testing will include:
o Atterberg Limits
o Wash 200
o Moisture Content
o Unit Weight
o R-Value
o Corrosivity
The Geotechnical Report will be provided approximately three weeks after field exploration.
Task 3 Deliverables
o Geotechnical Report
Task 4 – Permitting
Task 4.1 – GO 88-B Applications
Kimley-Horn will work directly with UPRR and CPUC in the development of the permits and agreements required for construction. Kimley-Horn will prepare draft and final GO 88-B applications including required exhibits and text for the City, CPUC, and UPRR to review. Once comments are received on the draft application, Kimley-Horn will finalize and request signatures from UPRR and the City in order to submit to CPUC for approval.
Task 4.2 – UPRR C&M Agreement Support
Kimley-Horn will support the City with the UPRR Construction and Maintenance (C&M) Agreement by preparing required encroachment exhibits for permanent facilities installed in UPRR right-of-way including sidewalks and fencing. Kimley-Horn assumes one encroachment exhibit per crossing location.
Additionally, Kimley-Horn will support in obtaining Wireline Crossing Agreements (WCAs) from UPRR during the C&M process. The WCAs will be required for all proposed facilities running underneath the railroad tracks such as lighting and/or traffic signal conduits.
Our scope and corresponding fee assume 129 hours of total effort on this task.
4 Task 4 Deliverables
o Draft and final GO 88-B applications packages (one per location) o Encroachment exhibits for the C&M Agreement (one per location) Task 5 – Utility and Other Coordination
Task 5.1 – Utility Coordination
Kimley-Horn will submit utility information request letters (Utility “A” letters) to private and public utility companies with facilities in the project area. We will obtain the initial list of utility providers from the City.
Upon obtaining facility maps and as-builts from utility providers, Kimley-Horn will develop a utility base map showing the location of existing facilities based on the information provided. A utility matrix will be created to track discussions and data received from the various utility agencies. In addition, our team will prepare and submit exhibits of overhead infrastructure that may be in conflict with proposed improvements, such as the railroad crossing gate arms.
If needed, Utility “B” letters will be prepared at the 60% design stage and sent to the City for review and approval. Once approved, Kimley-Horn will send the Utility “B” letters and two copies of the 60% plans to the utility companies for review and to indicate where there are conflicts with their utilities.
Also, if needed, Utility “C” letters will be prepared at the 100% design stage and submitted to the City for review and approval prior to sending to the affected utility companies.
Kimley-Horn will prepare Reports of Investigation (ROIs), utility conflict exhibits, cost estimate, and draft utility agreements, and other required documents needed by the utility owners. This effort is part of the “B” and “C” letter utility coordination.
Our scope and corresponding fee assume 120 hours of total effort on this task.
Task 5.2 – Utility Potholing
Our team will conduct potholing after the 60% design comments are received. We have assumed up to 12 utility locating holes as part of this scope of work. The utility coordination task and associated fee does not include utility relocation design.
If required for the work, Kimley-Horn will apply for UPRR’s Right of Entry (ROE) permits in advance of planned potholing for up to six pothole locations, including obtaining the necessary Railroad Protective Liability Insurance and securing flagging and construction observer services from UPRR-approved contractors. It is assumed that due to pothole proximity to the UPRR tracks, up to four days of a flagman and a construction observer will be required.
Task 5 Deliverables
o Utility Matrix
o Copies of Utility “A”, “B”, and “C” Letters (as necessary) o Potholing Reports
o UPRR ROEs (as required)
5 Task 6 – Data Collection
Task 6.1 – Review Existing Information
Kimley-Horn will review existing topographic mapping, right-of-way maps, record drawings, record maps, surveys, assessor maps, and proposed improvement plans provided from the City prior to beginning the 60% PS&E phase. In addition, Kimley-Horn will review existing applicable City documents including the General Pan, Bicycle Master Plan, and Pedestrian ADA Transition Plan. From these documents, KimleyHorn will coordinate closely with the City to understand what, if any, elements from these plans should be incorporated into the design.
Task 6.2 – Topographic Survey
A topographic survey will be collected of the five project areas to include up to 400-feet beyond the tracks along the roadways and up to 200 feet along the railroad tracks within UPRR right-of-way. UNICO collects the topographic survey using LiDAR technology that does not require work within UPRR right-ofway. Therefore, Kimley-Horn assumes UPRR Nonintrusive Survey Permits or Right of Entry (ROE) permits will not be required and, therefore, have been excluded from this task. The topographic surveys will result in base mapping showing the existing topographic conditions as well as rights-of-way and easements based on right-of-way research and mapping by our team’s licensed surveyor, UNICO. This includes a verification of rights-of-way for those parcels within the project’s footprint. The City’s basis for horizontal and vertical control will be used. The survey will collect rim and invert elevations for existing manholes and storm drain inlets.
Task 6.3 – Traffic Counts
To support the alternatives and traffic analyses, peak period turning movement counts will be collected at the following intersections:
• Lone Tree Way/Fairview Avenue
• Lone Tree Way/Medallion Drive/Gann Street
• Central Boulevard/O’Hara Avenue
• Balfour Road/Brentwood Avenue
• Oak Street/Walnut Boulevard
• Oak Street/Brentwood Boulevard
Kimley-Horn will also collect 24-hour average daily traffic (ADT) tube counts at up to five roadways. The turning movement counts will include vehicle, pedestrians, and bicycles on one weekday (2-hrs in AM, midday, and PM), while the 24-hour machine counts will be collected on one weekday. The data collected provide updated crossing data for the CPUC and Federal Railroad Administration (FRA) inventory databases. Additionally, Kimley-Horn will collect video footage at the count locations that will be used to support railroad preemption planning and design at the Lone Tree Way, Balfour Road, and Oak Street crossings, should the diagnostic team request further analysis.
Task 6 Deliverables
o Topographic survey
o Boundary/Right-of-Way survey
o UPRR ROE (as required)
o Traffic counts
6 Task 7 – Construction Documents (PS&E)
Based on our experience, UPRR will likely request one plan set per location, and therefore we have assumed the plans will be kept separate during the PS&E phase and can be combined into up to two bid packages when ready for bid advertisement (ready to list). Our team will carry out the development of the detailed designs and PS&E documents as described below.
Task 7.1 – 60% Preliminary Engineering Design
Building off of the conceptual engineering design previously prepared by the City, as well as the feedback provided during the diagnostic validation meetings, Kimley-Horn will prepare a 60% preliminary engineering design which will use the topographic survey as the base, and include traffic signal modifications (e.g. pre-signals and intersection signal upgrades), automatic vehicle gate arms, flashing light assemblies, sidewalk realignments, utilities, existing right-of-way, safety lighting, and signing and striping. Truck turning exhibits will be prepared for nearby driveways and intersections, including UPRR vehicles that need to retain access to their right-of-way.
It is anticipated the 60% plans will consist of the following sheets for each location:
o Cover Sheet
o Sheet Index
o UPRR Sidewalk Guidance1
o UPRR Layout Sheet1
o Roadway and Track Profiles1
o Layout Sheet2
o Water Pollution Control
o Demolition Plans
o Lighting Plans
o Signing and Striping Plans
o Grading Plans
o Signal Interconnect Plan3
o Traffic Signal Plan and Schedules3
o Preemption Design Plan3
o Typical Traffic Control Details2
o Construction Details
1 – UPRR or CPUC request these for design plans and/or are required for GO 88-B Applications 2 – Excludes the Lone Tree Way location, see list below for alternative plan sheets. 3 – As-needed sheets for signalized intersections along Lone Tree Way, Balfour Road, and/or Oak Street.
Additional 60% plans for the Lone Tree Way improvements will consist of the following sheets:
o Roadway Plan and Profile
o Typical Sections
o Utility Plans
o Drainage Plans
o Landscape and Irrigation Plans
o Stage Construction Plans
The cost estimates will be provided by crossing and will include bid items from the design with appropriate contingencies applied. Bid items in the estimate will also be separated by responsible party— either the future City contractor or UPRR. Specifications will be prepared in Word format and use the City’s standard boilerplate, contract, and other related City standard documents.
Task 7.2 – 90% PS&E
Upon receiving comments on the 60% design, Kimley-Horn will schedule a review meeting with the City and prepare the 90% design package. It is anticipated the 90% plans would consist of the same plan sheets as the 60% plans with additional details and notations. Kimley-Horn will review the City’s, UPRR’s, and CPUC’s comments on the 60% design plans and will incorporate them into the 90% design package.
We will update the comments response matrix with responses to the comments received. The 90% design will provide design details including, but not limited to, detailed American with Disabilities Act (ADA) curb ramp designs, grading limits, and detailed conduit and traffic signal interconnect details, as needed. Kimley-Horn will advance the Special Provisions to 90% by including the bid list and bid item descriptions (as needed), language for UPRR and utility owner coordination (as needed), and construction timeline (working days). Kimley-Horn will update the engineer’s estimate based on the comments received.
7 Task 7.3 – 100%/Final PS&E
Upon receiving comments on the 90% design, Kimley-Horn will schedule a review meeting with the City and will prepare the 100% PS&E package. Kimley-Horn will review the Diagnostic Team’s comments on the 90% documents and incorporate them into the 100% design. We will update the comments matrix with responses to the comments received. If necessary, we will organize a Diagnostic Team review meeting to discuss critical comments that need to be resolved. The 100% PS&E documents will be submitted to the City, UPRR, and CPUC for review. After the final set of comments are received from all reviewers, we will prepare the final bid document package. This includes the signed and sealed drawings, Technical Special Provisions, and Engineer’s Estimate (signed and sealed by a licensed engineer in the State of California). The City will prepare the final Bid Book (“front end” specifications).
Task 7.4 – Lighting Analysis
A photometric lighting analysis will be conducted using Agi32 software for the five grade crossings, conforming with the City of Brentwood lighting standards and the ANSI/IES Recommended Practice for Lighting Roadway and Parking Facilities (RP-8-21). Kimley-Horn will coordinate with the City on current requirements.
Photometric exhibits with proposed street light locations and photometric analysis results will be submitted with the 65% PS&E submittal for City review and approval.
We will coordinate with PG&E as part of this task should there be a need for extending unmetered circuits or adding new service points.
Task 7.5 – Drainage Analysis
This task applies to the project improvements to Lone Tree Way between Fairview Avenue and Medallion Drive only. It is assumed that all other improvements associated with the other locations included in this overall scope of work will not have impacts to existing drainage and will not be considered Regulated Projects in regards to water quality treatment.
This task assumes water quality treatment will be required to treat the roadway runoff to the maximum extent practicable, given the limited available ROW. This task assumes Hydromodification Management will not be required. This task assumes detention of any storm event will not be required.
Hydromodification Management and/or detention will be considered an additional service if determined they are required.
Task 7.5.1 – Drainage Report
Kimley-Horn will prepare a Drainage Report to include the following at each design phase.
This task does not include an evaluation or analysis of the existing drainage conditions within the project limits, including hydrologic and hydraulic calculations. It is assumed a Drainage Permit through the Contra Costa Flood Control District is not required for this project. 60% Design Phase Draft Drainage Report
At the 60% design phase, Kimley-Horn will prepare a Draft Drainage Report to include:
o A summary of criteria and software to be used for the hydrologic and hydraulic analysis of the project.
o Proposed Drainage Map delineating on-site (within ROW) and off-site (outside of ROW) tributary areas to and within the project boundary. It is assumed there are minimal off-site areas draining to the project ROW.
8 o Proposed hydrologic analysis of on-site and off-site tributary areas delineated on the Proposed Drainage Map. The hydrologic analysis will be completed using the Rational Method for the 10-, 25-, 50- and 100-year storm events.
o Horizontal layout of proposed storm infrastructure will be included on the Proposed Drainage Map and roadway plan sheets (included in a separate task).
This task assumes the proposed roadway design will not change once the drainage analysis has been started. If the roadway design is modified prior to submittal of the 60% Draft Drainage Report, it will be considered an additional service. The 60% Draft Drainage Report will be submitted to the City one time in conjunction with the 60% design plans.
90% Design Phase Draft Drainage Report
Kimley-Horn will provide detailed hydraulic design of the proposed storm drainage infrastructure, to include:
o Street capacity calculations utilizing Bentley FlowMaster software o Inlet sizing calculations for up to eight proposed inlets utilizing Bentley FlowMaster software o Pipe sizing and hydraulic grade line (HGL) analysis for up to 1,500 linear feet of proposed storm pipe utilizing Bentley StormCAD software. This task includes analysis of proposed storm pipe only. It is assumed that the existing systems the proposed systems are connecting to have capacity for the increased flows from this project. If this assumption is determined to not be valid and/or a hydraulic analysis of the existing storm systems is required, it will be considered an additional task.
o Culvert sizing calculations for up to two proposed culverts utilizing Bentley CulvertMaster software
o Curb cuts calculations will be provided utilizing Bentley FlowMaster software o Conceptual horizontal layout of permanent erosion control and energy dissipation measures, as needed
This task assumes the roadway design will not be modified once the 90% drainage analysis has been started. If the roadway design is modified prior to submittal of the 90% Draft Drainage Report, it will be considered an additional task. The 90% Draft Drainage Report will be submitted one time to the City in conjunction with the 90% design plans.
Final Drainage Report
Kimley-Horn will finalize the 90% Draft Drainage Report in conjunction with the Final Design Plans.
Additional hydraulic calculations will include permanent erosion control and/or energy dissipation measures; and structural design of proposed walls within the bioretention area. Kimley-Horn will submit the Final Drainage Report one time to the City.
Task 7.5.2 – Stormwater Control Plan
Per the Contra Costa Clean Water Program Stormwater C.3 Guidebook (C.3 Guidebook), Table 1-2, this project will add more than 5,000 contiguous square feet of imperviousness and therefore is considered a Regulated Project. Per the C.3 Guidebook, Kimley-Horn will develop a Stormwater Control Plan, consisting of a report and exhibit. The Contra Costa County report template will be utilized. The exhibit will include delineated Drainage Management Areas (DMAs) to each IMP.
9 This scope assumes two Integrated Management Practices (IMPs), in the form of bioretention areas will be designed between the back of curb and sidewalk, one larger facility on the north side of the road and one smaller facility on the south side of the road. If additional IMPs are determined to be required, it will be considered an additional service. Kimley-Horn will size the IMPs utilizing the IMP Sizing Calculator for Contra Costa County. It is assumed that both bioretention areas will require subsurface retaining walls to prevent lateral movement adjacent to the roadway. It is assumed additional water quality treatment will be provided by self-retaining medians and a self-retaining swale on the south side of the road.
Kimley-Horn will submit the Stormwater Control Plan to the City at the 60% design phase. Two rounds of reasonable, ordinary, and consolidated comments from the City on the Stormwater Control Plan will be addressed at the 90% and Final design phases. If additional submittals, beyond the three total are required, it will be considered an additional service. This task assumes the second submittal will require up to 40 hours of effort and the third submittal will take up to 20 hours of effort. If additional effort for either submittal is required, it will be considered an additional service.
Optional Task 7.6 – Preemption Calculations and Design
At the request of UPRR and CPUC, and as authorized by the City, Kimley-Horn will prepare preemption calculations and designs for the intersections of Oak Street/Walnut Boulevard, Oak Street/Brentwood Boulevard, and Balfour Road/Brentwood Boulevard. Kimley-Horn will prepare the railroad preemption calculations using the LADOT Methodology. A preemption package will be prepared for each intersection and will include preemption distances, operations, detailed designs, and the UPRR Preemption Request Form (to be signed by the City for each submittal). The preemption design will include drawing details showing traffic signal controller and railroad signal house including equipment connections, preemption panel circuits and connections, as well as preemption operations descriptions.
Deliverables
o 60%, 90%, 100% and Final PS&E
o Lighting Photometric Analysis exhibits
o Truck Turn exhibits
o Drainage Report
o Stormwater Control Plan
o Preemption packages (Optional)
Services Not Included
Any other services, including but not limited to the following, are not included in this Detailed Scope of Work:
1. Environmental Services for CEQA/NEPA Clearance
2. Right-of-Way Engineering or Property Acquisition Services
3. Bid Phase and Construction Phase Services
Additional Services
Any services not specifically provided for in the above scope are subject to a contract amendment for an additional fee performed at the agreed-upon hourly rates and/or direct expense fee.
Schedule
Based on the RFP, Kimley-Horn has assumed that a Notice to Proceed will be issued in February 2026.
Our team assumes Final PS&E documents will be submitted September 2027 and be ready for advertisement (Ready to List) by April 2028.
Category/Title
Billing Rate $430 $375 $345 $280 $250 $220 $190 $175 $165 $160 Task 1 Project Management 34 120 72 32 75 20 40 20 413 $ 100,810
1.1a Project Management 18 40 20 15 40 20 153 $ 36,590
1.1b Meetings and Coordination 12 50 40 20 60 182 $ 44,960
1.3 Diagnostic Team Validation Meetings 4 30 12 12 20 78 $ 19,260 Task 2 Alternatives Analysis and Queuing Study 4 1 1 18 2 18 20 64 $ 14,900
2.1 Alternatives Analysis 1 1 10 2 10 24 $ 5,920
2.2 Queueing Study 4 8 8 20 40 $ 8,980
Task 3 Geotechnical Evaluation and Report 2 5 5 1 13 $ 2,920
3.1 Geotechnical Investigations and Report 2 5 5 1 13 $ 2,920 Task 4 Permitting 4 32 73 20 129 $ 28,050
4.1 GO 88-B Applications - 5 total 10 50 20 80 $ 15,800
4.2 C&M Agreement Support - General 20 20 $ 5,600
4.3 Encroachment Exhibits - 5 total 2 15 17 $ 3,410
4.4 Wireline Crossing Agreements - 2 total 4 8 12 $ 3,240 Task 5 Utility and Other Coordination 20 50 75 145 $ 31,225
5.1 Utility Coordination 20 40 60 120 $ 26,100
5.2 Utility Locating/Potholing 10 15 25 $ 5,125
Task 6 Data Collection 4 4 7 15 40 45 6 121 $ 27,120
6.1 Review Existing Information 5 10 20 30 2 67 $ 14,320
6.2 Topographic and Boundary Survey 2 5 10 15 2 34 $ 7,180
6.3 Traffic Counts 4 4 10 2 20 $ 5,620
Task 7 Construction Documents (PS&E) 54 72 256 518 590 824 787 3,101 $ 675,485
7.1 60% PS&E 12 20 92 157 120 257 256 914 $ 197,700
7.2 90% PS&E 13 18 70 146 150 255 237 889 $ 191,365
7.3 100%/Final PS&E 22 32 74 135 130 204 224 821 $ 182,490
7.4 Lighting Analyses 5 40 8 20 73 $ 15,970
7.5 Drainage Report and Stormwater Control Plan 2 2 20 80 150 100 50 404 $ 87,960 TOTAL HOURS 100 73 5 455 662 662 1,040 922 40 27 3,986
Subtotal Labor: $43,000 $27,375 $1,725 $127,400 $165,500 $145,640 $197,600 $161,350 $6,600 $4,320 $ 880,510 Other Direct Costs $ 192,305
Internal Reimbursable Expenses $ 41,973
Travel/Mileage/Outside Printing/Courier Services/Etc. $ 6,500 BESS Testlab $ 73,000
IDAX Data Solutions $ 5,000
Terracon Consultants, Inc. $ 9,940
UNICO Engineering, Inc. $ 55,892
TOTAL COST (EXCLUDING OPTIONAL TASKS): $ 1,072,815
Task 7 Construction Documents (PS&E) 18 40 30 40 128 $ 31,940
7.6 Preemption Calculations and Design 18 40 30 40 128 $ 31,940 TOTAL HOURS 18 40 30 40 128
Subtotal Labor: $7,740 $10,000 $6,600 $7,600 $ 31,940
TOTAL COST (OPTIONAL TASKS): $ 31,940
TOTAL COST with Optional Tasks included: $ 1,104,755
OPTIONAL TASKS
CITY OF BRENTWOOD
Engineering Design Services for the Lone Tree Way - Union Pacific At-Grade Crossing Project Kimley-Horn and Associates, Inc.
Sr.
Professional I Professional Analyst II Analyst II Analyst I Project Support TOTAL
HOURS
TOTAL
COST
Sr.
Professional II
Sr.
Professional II Analyst I Sr.
Professional I
Project Title: Project #:
Lone Tree Way - Union Pacific At-Grade Crossing 336-31340 Description/Justification:
This project, formerly named “Lone Tree Way – Union Pacific Undercrossing” will widen Lone Tree Way between Fairview Avenue and Gann Street to four vehicle travel lanes between Fairview Avenue and Gann Street. Improvements will include bicycle lanes, sidewalk, landscaped median islands and green infrastructure. Union Pacific Rail Road (UPRR) has approved an at-grade widening of Lone Tree Way under the condition that the project includes improvements to the four other roadway crossings in Brentwood at Sand Creek Road, Central Boulevard, Oak Street and Brentwood Boulevard. In addition to coordination with PG&E and other utility companies, permits from and agreements with UPRR and the California Public Utilities Commission (CPUC) will be required as well.
Project Status:
Through coordination and meetings with UPRR, the City has developed conceptual plans for the project. The construction phase of this project is anticipated to begin in FY 2027/28.
Supplemental Information:
This project is currently identified by the East Contra Costa Regional Fee and Financing Authority (ECCRFFA) as a priority project eligible for 82% of the total project cost, up to $20.9M. The allowed allocation from ECCRFFA will be $17,835,000 with the remaining amount covered by Development Impact Fees. Pulte Homes previously reimbursed the City $588,416 for their portion of the roadway improvements as a condition of approval for the Rose Garden development. There will be future annual O & M costs from routine maintenance, such as pavement, traffic striping, concrete, landscaping, etc.
PROJECT EXPENDITURES Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 70239 Legal 23,205 $ 23,205
90040 Planning and Design 1,395,295 1,500,000 266,500 $ 3,161,795 90050 Construction 63,600 20,000,000 $ 20,063,600
90070 Project Administration 28,000 $ 28,000
90100 Land/ROW/Acquisitions 1,445,400 $ 1,445,400
TOTAL $ 2,955,500 $ 1,500,000 $ 266,500 $20,000,000 $ 24,722,000 PROJECT FUNDING Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 47251 Development Impact Fees 2,383,584 3,915,000 $ 6,298,584 47217 Federal/State/Agency Funding 1,230,000 205,000 16,400,000 $ 17,835,000 46715 Development Contributions 588,416 $ 588,416
TOTAL $ 2,972,000 $ 5,145,000 $ 205,000 $16,400,000 $ 24,722,000
PROJECT FINANCING CURRENT PROPOSED
Project Category: Roadway Improvements
Location: Lone Tree Way and Union Pacific
Railroad at-grade crossing
Project Manager: A. Pillai
Project Priority: 1B - Mandatory
Est. Completion Date: 2029/30
Future Annual
O & M Impact: $15,000
Public Art
Requirement: Applicable
General Plan Policy: CIR 1-14
Project Title: * MULTI-YEAR * Project #:
Innovation Center @ Brentwood Infrastructure 336-31695
Description/Justification:
This project, formerly named “Priority Area 1 Infrastructure Improvements,” will construct infrastructure improvements to support the development of the Innovation Center @ Brentwood. The improvements include Jeffery Way roadway extension from Amber Lane to Empire Avenue and the extension of wet utilities (water, sewer, and non-potable water) on Empire Avenue under State Route 4 (“SR 4”) to Heidorn Ranch Road.
Project Status:
The first phase of the project consists of extending utilities from Empire Avenue westward past SR 4 and is anticipated to be completed in FY 2025/26.
Supplemental Information:
Budget only covers the installation of wet utilities (water, sewer and non-potable water) on Empire Avenue crossing SR 4. There will be future annual O & M costs from routine maintenance, such as pavement, stormwater, water and sewer lines, traffic striping, concrete, traffic signals, etc. as additional improvements are built to support the Innovation Center at Brentwood. Right-of-way acquisitions from affected private properties was completed in FY 2024/25. The extension of Jeffrey Way is anticipated to be completed at the time development occurs through conditions of approval. The project was included in the City’s Strategic Plan for FY 2018/19 - FY 2019/20. Funding is provided by Roadway Development Impact Fees, the Capital Infrastructure Fund, prior Infrastructure Improvement Funds and a $300,000 Local Early Action Planning (LEAP) grant.
Project Category: Roadway Improvements
Location: Roughly bounded by Heidorn Ranch
Road to the west, Lone Tree Way to
the north, Shady Willow Lane to the
east, and Sand Creek to the south.
Project Manager: A. Baquilar
Project Priority: 1E - Mandatory
Est. Completion Date: 2025/26
Future Annual
O & M Impact: $50,000
Public Art
Requirement: Exempt
General Plan Policy: CIR 1-1, CIR 1-2, CIR 1-3, CIR 1-8, CIR 2-2, ED 1-6, ED 1-7, IF 1-1, IF 2-1,
IF 3-1, IF 4-1
Project Title: * MULTI-YEAR * Project #:
Innovation Center @ Brentwood Infrastructure (continued) 336-31695 PROJECT EXPENDITURES Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 70239 Legal 783 49,217 $ 50,000
90040 Planning and Design 1,267,473 $ 1,267,473
90050 Construction 252,891 4,550,545 $ 4,803,436
90070 Project Administration 6,625 861,325 $ 867,950
90100 Land/ROW/Acquisitions 923,141 $ 923,141
TOTAL $ 2,450,913 $ 5,461,087 $ 7,912,000
PROJECT FUNDING Prior 2025/26 2026/27 2027/28 2028/29 2029/30 TOTAL 47251 Development Impact Fees 6,675,000 (3,915,000) $ 2,760,000 47217 Federal/State/Agency Funding 300,000 $ 300,000
47220 Other 6,500 $ 6,500
47392 Capital Infrastructure 5,145,500 (300,000) $ 4,845,500 TOTAL $ 11,827,000 $ (3,915,000) $ 7,912,000
PROJECT FINANCING CURRENT PROPOSED
CITY COUNCIL AGENDA ITEM NO. J.1
01/27/2026
SUBJECT: Consider a request from Vice Mayor Pierson and Council Member Maloney Regarding Tourism Strategies Related to Major Sporting Events in the Bay Area
DEPARTMENT: City Manager’s Office
STAFF: G. Harold Duffey, City Manager
Amanda McVey, City Clerk
TITLE/RECOMMENDATION
That the City Council consider and discuss Vice Mayor Pierson and Council Member Maloney’s request that the City develop strategies to attract and serve visitors coming to the region for major sporting events.
FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.
BACKGROUND
Pursuant to Rule 4.4 (b)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss it and provide further direction to staff. Per Section 4.4, City Council discussion is limited to whether staff time and City resources should be spent on the item and the time period for scheduling.
CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable
PREVIOUS ACTION
Not Applicable
DATE OF NOTICE
Not Applicable
ATTACHMENT(S)
None