Brentwood City Council
April 28, 2026

COUNCIL/ADMINISTRATIVE POLICY
Subject: Policy Prohibiting Discrimination,
Harassment, and Retaliation
Policy No. 20-23 Revised: 04/28/2026
Resolution No:2026-

representative and/or the employee’s legal representative.

The City will not disclose a completed investigation report except as it deems necessary to support a disciplinary action, to take remedial action, to defend itself in adversarial proceedings, or to comply with the law or court order.

B. Responsibilities
Each non-supervisor or non-manager is responsible for the following:

1. Treating all individuals in the workplace or on City worksites with respect and consideration.

2. Modeling behavior that conforms to this Policy.

3. Participating in periodic trainings on personnel matters.

4. Cooperating with the City’s investigations pursuant to this Policy by responding fully and truthfully and in a timely manner to all questions posed during the investigation.

5. Taking no actions to influence the complainant or any potential witness while the City’s investigation is ongoing.

6. Reporting any act they believe in good faith constitutes harassment, discrimination or retaliation, as defined in this Policy, to their immediate supervisor or manager, or Department Director, or Human Resources.

In addition to the responsibilities listed above, each manager and supervisor is responsible for:

1. Reporting potential violations of this Policy to Human Resources, regardless of whether an employee complained about such conduct.

2. Informing employees under their supervision of this Policy.

3. Taking all steps necessary to prevent harassment, discrimination and retaliation from occurring, including, but not limited to, monitoring the work environment and taking immediate and appropriate action to stop violations (e.g., removing inappropriate pictures or correcting inappropriate language).

4. Receiving and responding to complaints in a uniformly fair and serious manner.

5. Documenting the steps taken to resolve such complaints.

6. Following up with those who have complained to ensure that the offensive conduct about which they complained has stopped and that there have been no reprisals or retaliation or threats of reprisals or retaliation.

7. Informing those who complain about harassment and/or discrimination of their option to contact outside administrative agencies (referenced below) and file a

COUNCIL/ADMINISTRATIVE POLICY
Subject: Policy Prohibiting Discrimination,
Harassment, and Retaliation
Policy No. 20-23 Revised: 04/28/2026
Resolution No:2026-

complaint about such activity.

8. Assisting and/or advising employees regarding this Policy.

9. Assisting in the investigation of complaints involving subordinate employee(s).

10.Where a complaint is substantiated, assisting in the development of a recommendation concerning an appropriate corrective or disciplinary action in accordance with these policies.

11.Implementing appropriate corrective or disciplinary actions.

12.Participating in periodic training and scheduling employees for training.

C. Outside Administrative Agencies
An individual has the option to report harassment, discrimination or retaliation to the U.S. Equal Employment Opportunity Commission (“EEOC”) or the California Civil Rights Department. These administrative agencies offer legal remedies and a complaint process.

By mail: U.S. Equal Employment Opportunity Commission
By address: 1301 Clay Street, Suite 680-N, Oakland, CA 94612-5217 By phone: 1-800-669-4000
By e-mail: [email protected]
Website: www.eeoc.gov/employees
By mail: California Civil Rights Department
By address: 555 12th Street, Suite 2050, Oakland, CA 94607 By phone: 1-800-884-1684
By email: [email protected]
Website: www.calcivilrights.ca.gov

COUNCIL/ADMINISTRATIVE POLICY
Subject: Policy Prohibiting Discrimination,
Harassment, and Retaliation
Policy No. 20-23 Revised: 04/28/2026
Resolution No:2026-

ACKNOWLEDGEMENT OF RECEIPT
Prohibiting Discrimination, Harassment, and Retaliation Policy No. 20-23
Dated:

My signature below is confirmation that I have received a copy of Council Policy No. 20-23 Policy Prohibiting Discrimination, Harassment, and Retaliation. The Policy prohibits workplace discrimination, harassment, and retaliation and establishes a procedure for filing a complaint of discrimination, harassment, and retaliation.

I understand that this Policy is intended to supplement other City personnel policies that govern rules of conduct and performance in the workplace. I further understand and agree that it is my responsibility to read and familiarize myself with the provisions of this Policy.

For questions, please contact Human Resources.

Employee’s Signature
Print Employee's Name
Date of Receipt

CITY COUNCIL AGENDA ITEM NO. H.2
04/28/2026
SUBJECT: Adopt a Resolution Approving the Employment Agreement between the City of Brentwood and Thomas Lloyd Smith
DEPARTMENT: Human Resources
STAFF: Susannah Meyer, Mayor
Patanisha Pierson, Vice Mayor
Sukari Beshears, Director of Human Resources/Risk Manager

TITLE/RECOMMENDATION
A Resolution Approving the Employment Agreement between the City of Brentwood and Thomas Lloyd Smith.

Staff recommends approval of this proposed action to ensure the City of Brentwood has dedicated internal legal services.

FISCAL IMPACT
The FY 2025/26 cost of the agreement, covering April 29 through June 30, is approximately $69,000. These costs are the responsibility of the General Fund.

There is sufficient budget in the City Attorney’s Office to fund these proposed costs.

The estimated annual ongoing cost of the employment agreement would be approximately $396,000. Due to timing constraints this cost will not be fully reflected in the draft 2026/27 – 2027/28 Operating Budget workshop materials to be presented at the May workshop; however, the full cost would be included in the final budget adoption materials which will be presented for City Council consideration in June.

BACKGROUND
The City Council selected Peckham and McKenney, an executive recruiting firm, to conduct a recruitment to fill the vacancy created by the resignation of previous City Attorney Katherine Wisinski. Ms. Wisinski announced her resignation and her last day of employment was March 7, 2026. The City Council appointed an Interim City Attorney to serve until the recruitment process concludes. Following an extensive search, the Council elected to move forward with Thomas Lloyd Smith to serve as the next City Attorney for the City of Brentwood.

CITY COUNCIL AGENDA ITEM NO. H.2
04/28/2026
The City Council directed city staff to negotiate an employment agreement with Thomas Lloyd Smith and a copy of the Agreement is attached for the Council’s consideration.

Features of the agreement include:
 Base salary of $305,000 annually
 Annual performance evaluations
 Paid Time Off and Sick Leave in amounts equivalent to those accrued by Department Directors
 Vacation Leave to accrue at a rate of 248 hours per year (20.66 hours/month)  Eligibility to participate in the City’s 457 deferred compensation plan  Provisions governing termination with or without cause.

The Resolution and employment agreement have been reviewed and approved by outside legal counsel that specializes in employment law.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

DATE OF NOTICE
Not Applicable

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)
Staff does not recommend any alternative actions. The City Attorney appointment will ensure that the City of Brentwood has dedicated internal legal services to provide to the City Council and city staff.

CITY COUNCIL AGENDA ITEM NO. H.2
04/28/2026

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. Exhibit A – City Attorney Employment Agreement

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On February 24, 2026, the City Council adopted Resolution 2026-09 appointing Thomas Lloyd Smith of Redwood Public Law as Interim City Attorney and authorizing the Mayor to execute an agreement between the City of Brentwood and Redwood Public Law.

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD APPROVING A CITY ATTORNEY EMPLOYMENT

AGREEMENT BETWEEN THE CITY OF BRENTWOOD AND

THOMAS LLOYD SMITH
WHEREAS, with the resignation of City Attorney Katherine Wisinski effective March 7, 2026, and the recruitment for the City Attorney position, it was appropriate to appoint an Interim City Attorney until the recruitment process concludes, the City Council appoints a City Attorney, and employment commences; and WHEREAS, on January 13, 2026, the City Council authorized city staff to discuss contract terms associated with the possible appointment of Thomas Lloyd Smith of Redwood Public Law as Interim City Attorney; and WHEREAS, on February 24, 2026, City Council adopted Resolution 2026-09 to appoint Thomas Lloyd Smith of Redwood Public Law as Interim City Attorney to provide legal services for the City while an executive search to find the next City Attorney was underway; and
WHEREAS, following an extensive search, the Council reviewed the qualifications of applicants and elected to move forward with Thomas Lloyd Smith to serve as the next City Attorney for the City of Brentwood; and WHEREAS, the costs associated with this action have been budgeted in the adopted Fiscal Year 2025/26 Operating Budget.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby resolve as follows:

Effective April 29, 2026, an Employment Agreement between the City of Brentwood and Thomas Lloyd Smith is approved and Mr. Smith is appointed as City Attorney for the City of Brentwood, and will have the powers and duties granted the City Attorney by State and Federal law, the Brentwood Municipal Code, and City policies.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of April 2026 by the following vote:

CITY OF BRENTWOOD

CITY ATTORNEY EMPLOYMENT AGREEMENT
Introduction
This Amended Agreement, made and entered into this 28th day of April, 2026, by and between the City of Brentwood, a municipal corporation (hereinafter called "Employer") and Thomas Lloyd Smith (hereinafter called "Employee"), both of whom agree as follows:

Section 1: Term
This Agreement shall become effective on April 29, 2026, and shall continue until terminated by either party as herein provided.

Section 2: Duties and Authority
Employer agrees to employ Employee as City Attorney for the City to perform the functions and duties as may be specified in the Brentwood Municipal Code, including Chapter 2.37 of the Brentwood Municipal Code, and to perform other legally permissible and proper duties and functions as may be assigned by the City Council consistent with applicable law.

Section 3: Compensation
A. Base Salary
i. Employer agrees to compensate Employee for services rendered under this Agreement at an annual salary of three hundred five thousand dollars ($305,000), as may be adjusted, from time to time, in accordance with Section 3.A.ii. of this Agreement, or as this Agreement may be amended. Such salary shall be paid in installments on the Employer's normal paydays and in accordance with the Employer's normal pay practices and shall be subject to customary withholding for taxes and other required or authorized deductions.
ii. Employer and Employee agree to conduct an annual salary review concurrently with the annual performance evaluation set forth in Section 12 of this Agreement. Such annual salary review shall include consideration of those benefits to Employee under this Agreement. The City Council may, but is not required to, consider or approve cost of living increases, merit increases, or other compensation enhancement in conjunction with the annual salary review. iii. Employee can distribute his Base Salary between salary and deferred compensation as he chooses, so long as such distribution conforms to all applicable State and Federal Laws and Regulations.

B. Management Incentive Pay: Employer shall pay Employee the amount per month of Management Incentive Pay as set forth in the Compensation Summary for City of Brentwood Unrepresented Executive and Senior Management Employees.

Section 4: Health, Disability and Life Insurance Benefits Employer agrees to provide and to pay the premiums for health, vision, dental, life and disability insurance for Employee and his dependents as set forth in the Compensation Summary for City of Brentwood Unrepresented Executive and Senior Management Employees.

Section 5: Vacation, Sick, and Administrative/ExecutiveLeave A. Employee shall accrue thirty-one (31) days (248 hours) of annual vacation leave each fiscal year. Vacation leave shall cap at eighteen months (18) months (372 hours), at which point Employee shall cease to accrue vacation until such time as his vacation accrual is less than eighteen (18) months (372 hours). Employee shall be entitled to any vacation buyback program to the same extent as other non-sworn exempt management employees.

B. Employee shall be provided sick leave to the same extent as other non-sworn exempt management employees. Employee shall be provided an initial balance of forty (40) hours sick leave.

C. Employee shall be entitled to up to eighty (80) hours of paid time off for personal leave each fiscal year as set forth in the Compensation Summary for City of Brentwood Unrepresented Executive and Senior Management Employees. This leave shall not carry over from year to year if unused.

D. Employee shall be entitled to Holidays to the same extent as other non-sworn exempt management employees.

Section 6: Retirement and Deferred Compensation
A. Employee shall be eligible to participate, at no cost to Employee, in the Public Employees' Retirement System (PERS) for the 2% at age 62 formula. The terms of the contract between the City of Brentwood and CalPERS shall govern the eligibility for and level of benefits to which Employee is entitled.

B. Employee shall be allowed to participate in the City's deferred compensation plan.

Section 7: Disability
If determined that Employee is unable to return to work, Employer shall have the option to terminate this Agreement without further payment of compensation and benefits if Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or death for a period of four (4) successive weeks beyond any accrued sick leave, or for twenty (20) working days over a thirty (30) working day period.

Section 8: General Business Expenses
A Employer agrees to budget for and to pay for professional dues and subscriptions of the Employee necessary for continuation and full participation in national, regional, state, and local associations, and organizations necessary and desirable for Employee's continued professional participation, growth, and advancement, and for the good of the Employer.

B. Employer agrees to budget for and to pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions to adequately continue the professional development of Employee and to pursue necessary official functions for Employer, including but not limited to the California League of Cities, International Municipal Lawyers Association, and such other regional, state, and local governmental groups and committees in which Employee serves as a member.

C. Employer also agrees to budget for and to pay for travel and subsistence expenses of Employee for short courses, institutes, and seminars that are necessary for Employee's professional development and for the good of the Employer.

Section 9: Termination
For the purpose of this agreement, termination shall occur when:

A. The City Council removes Employee by a four-fifths (4/5) vote, taken at a duly authorized public meeting, in accordance with Brentwood Municipal Code section 2.37.030 and other applicable law, and Employee shall not be removed from office during, or within a period of ninety (90) days next succeeding, any general or special municipal election held in the City at which a member or members of the City Council is elected, or within a period of ninety (90) days next succeeding the appointment of any member or members to the City Council, as provided in Brentwood Municipal Code section

2.37.030.

B. If Employer, the citizens or the legislature acts to amend any provisions of the Brentwood Municipal Code pertaining to the role, powers, duties, authority, or responsibilities of Employee's position that substantially changes the form of government, Employee shall have the right to declare that such amendments constitute termination.

C. If Employer reduces the base salary, compensation or any other financial benefit of Employee, unless it is applied in no greater percentage than the average reduction of all department directors, such action shall constitute a breach of this agreement and will be regarded as a termination, provided that a one-time citywide cost-sharing adjustment or benefit modification applied on substantially the same terms as the Compensation Summary for City of Brentwood Unrepresented Executive and Senior Management Employees generally shall not, by itself, constitute termination.

D. If Employee resigns following an offer to accept resignation, whether formal or informal, by Employer as representative of the majority of the governing body that Employee resign, then Employee may declare a termination as of the date of the suggestion.

E. Breach of contract declared by either party with a 30-day cure period for either Employee or Employer. Written notice of a breach of contract shall be provided in accordance with the provisions of Section 18.

F. Employer's decision to terminate shall be made in closed session and confirmed in a public meeting.

G. Employee may choose to resign his office instead of being terminated if a decision by the City Council to terminate has been made in closed session; provided, however, that the severance provisions of this Agreement remain applicable. Nothing in this Agreement shall prohibit the City Council and Employee from mutually negotiating and entering into a separation agreement, including an agreement providing for Employee’s voluntary resignation from office in lieu of termination and payment of severance or other mutually agreed separation benefits consistent with this Agreement and applicable law.

Section 10: Severance
Severance shall be paid to Employee when employment is terminated as defined in Section 9.

Employer shall provide a minimum severance payment equal to six months of salary at the current rate of pay. This severance shall be paid in a lump sum unless otherwise agreed to by Employer and Employee.

Commencing April 29, 2026, for every year worked with the City, Employee will receive an additional month of severance until a total of twelve months of severance has been reached.

Employee shall also be compensated for all accrued vacation time and other leave time eligible for pay out. The Employer agrees to continue medical, dental and vision benefits for the number of months severance accrued by Employee or until Employee finds other employment, whichever occurs first. For avoidance of doubt, the City Council and Employee may provide in a mutually negotiated separation agreement for Employee’s voluntary resignation in lieu of termination and for payment of the severance, accrued leave, and benefits continuation described in this Section, or such other separation benefits as may be mutually agreed, to the extent permitted by law. Such severance pay and benefits shall not be due or payable if the City Attorney is terminated for willful misconduct, dishonesty, or fraud in office; willful destruction, theft, misappropriation or misuse of City property; conduct resulting in the revocation of his license to practice law; or after being convicted of a felony or misdemeanor involving moral turpitude.

Any cash settlement received by Employee must be fully returned to the City if the Employee is convicted of a crime involving an abuse of Employee’s office or position.

Section 11: Resignation
In the event that Employee voluntarily resigns his position with Employer, Employee shall provide a minimum of sixty (60) days written notice unless the parties agree otherwise. If Employee resigns his employment, he shall not be entitled to any severance pay nor continued compensation and benefits except as otherwise required under state or federal law.

Section 12: Performance Evaluation
City and Employee acknowledge that periodic performance evaluations are an important means by which City and Employee may ensure effective communications regarding expectations and performance.

Toward this end, the City Council will review and discuss Employee's performance and set performance goals for Employee on an annual basis in or around July of each year. Employee acknowledges and accepts the fact that the City Council has the right to schedule an evaluation session more frequently than once a year.

Employee will request and schedule the annual performance evaluation as appropriate under City Council agenda procedures or as otherwise directed by the City Council.

Section 13: Outside Activities
The employment provided for by this Agreement shall be Employee's sole employment. Employee agrees not to undertake any other employment or consulting during the term of this Agreement without City Council approval, unless otherwise allowed under State or Federal law, such as military service.

Notwithstanding the foregoing, Employee may engage in outside professional activities that do not create a conflict of interest and do not materially interfere with the performance of Employee’s duties to the City, including teaching, writing, speaking, educational services, online or in-person trainings, and service on boards, committees, or leadership bodies of professional, governmental, nonprofit, municipal law-related, or educational organizations, with advance notice to the City Council.

Section 14: Reserved.

Section 15: Indemnification
Beyond that required under Federal, State or Local Law, Employer shall defend, save harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Employee's duties as City Attorney or resulting from the exercise of judgment or discretion in connection with the performance of program duties or responsibilities, unless the act or omission involved willful or wanton conduct. Employee may request and Employer shall not unreasonably refuse to provide independent legal representation at Employer's expense and Employer may not unreasonably withhold approval. Legal representation, provided by Employer for Employee, shall extend until a final determination of the legal action including any appeals brought by either party. Employer shall indemnify Employee against any and all losses, damages, judgments, interest, settlements, fines, court costs and other reasonable costs and expenses of legal proceedings including attorneys' fees, and any other liabilities incurred by, imposed upon, or suffered by such Employee in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened, arising out of or in connection with the performance of his or her duties. Any settlement of any claim must be made with prior approval of Employer in order for indemnification, as provided in this Section, to be available.

Employee recognizes that Employer shall have the right to compromise and unless Employee is a party to the suit which Employee shall have a veto authority over the settlement, settle any claim or suit; unless, said compromise or settlement is of a personal nature to Employee. Further, Employer agrees to pay all reasonable litigation expenses of Employee throughout the pendency of any litigation to which Employee is a party, witness or advisor to Employer. Such expense payments shall continue beyond Employee's service to Employer as long as litigation is pending. Further, Employer agrees to pay Employee reasonable consulting fees and travel expenses when Employee serves as a witness, advisor or consultant

to Employer regarding pending litigation.

Notwithstanding the above, Employee must reimburse Employer for any funds Employer provides for the legal criminal defense of Employee if Employee is convicted of a crime involving an abuse of his or her office or position. Additionally, Employee must repay Employer for any paid administrative leave provided to Employee pending an investigation if Employee is convicted of a crime involving an abuse of his office or position.

Section 16: Bonding
Employer shall bear the full cost of any fidelity or other bonds required of Employee under any law or ordinance.

Section 17: Other Terms and Conditions of Employment
Employer, only upon agreement with Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Brentwood Municipal Code or any other law.

Section 18: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows:

City Clerk
City of Brentwood 150
City Park Way
Brentwood, CA 94513
Employee: Thomas Lloyd Smith
Address on File with City Clerk
Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Each party will notify the other of any changes of address that would require any notice or delivery to be directed to another address.

Section 19: General Provisions
A. Integration. This Agreement sets forth and establishes the entire understanding between Employer and Employee relating to the employment of Employee by Employer. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement.

B. Binding Effect. This Agreement shall be binding on Employer and Employee as well as their heirs, assigns, executors, personal representatives and successors in interest.

C. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision.

EMPLOYER: EMPLOYEE:

CITY OF BRENTWOOD
Susannah Meyer, Mayor Thomas Lloyd Smith
Patanisha Pierson, Vice Mayor
Faye Maloney, Council Member
Jovita Mendoza, Council Member
Tony Oerlemans, Council Member
ATTEST:

Amanda McVey, City Clerk
Approved as to Form:

Timothy L. Davis, Special Counsel for City of Brentwood

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
SUBJECT: Provide direction regarding 1) potential enhancement of Solid Waste collection services and 2) implementing lower water rates than were previously approved in the FY 2023/24 – 2027/28 Utility Rate Study
DEPARTMENT: Public Works and Finance
STAFF: Kerry Breen, Director of Finance & Information Systems Casey Wichert, Director of Public Works

TITLE/RECOMMENDATION
Provide direction regarding 1) potential enhancement of Solid Waste collection services and 2) implementing lower water rates than were previously approved in the FY 2023/24 – 2027/28 Utility Rate Study.

FISCAL IMPACT
Reduced water rate adjustments
Staff continuously monitors the financial condition of the Water, Wastewater, and Solid Waste Enterprise Funds. The Wastewater Fund remains within the financial parameters established by the most recent utility rate study. However, due to a combination of cost savings, project cancellations, and higher than anticipated revenues, the Water Fund has the capacity to implement a lower annual rate increase compared to what was previously adopted by the City Council. The adopted rate study authorized an increase of 6.5% for FY 2026/27. Based on current financial conditions, staff recommends reducing the increase to 4% (applied to the current FY 2025/26 rates).

Fiscal Year
Previously
Approved
Increase
Staff
Recommendation
FY 2026/27 6.5% 4.0%

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
Enhanced Solid Waste Collection Services
The adopted rate study authorized rate increases between 3%-5% for FY 2026/27 and 3%-4% for FY 2027/28, depending upon type of service (cart, bin and roll-off).

The existing rate study contemplated significant additional costs associated with the implementation of Senate Bill 1383 (SB 1383) requirements. The Solid Waste Fund is in a financial position to offer enhanced collection services which would help address concerns raised by residents regarding bi-weekly collection of green waste.

Staff Recommendation – Enhanced Organics Service (Weekly Garbage and Green Waste; Bi-weekly Recycling)
 One-time cost: Approximately $4.5 million for the purchase of five new singlebody garbage trucks (funded by existing excess cash reserves)  On-going costs: Approximately $1.7 million per year (FY 2026/27 dollars) including three additional drivers and one additional truck mechanic  Rate adjustment: No change to previously adopted rate increases (3%-5%) and no expected impact to future rates
Alternative 1 - Maintain Current Service Levels (Weekly Garbage, Bi-Weekly Green Waste and Recycling)
 Recommended rate adjustment: 0% for each of the next two fiscal years Alternative 2 – Weekly collection of all carts
 One-time cost: Approximately $6.3 million for the purchase of seven new garbage trucks
 On-going cost: Approximately $2.4 million a year (FY 2026/27 dollars) including five additional drivers and one additional truck mechanic  Rate adjustment: No change to previously adopted rate increases (3%-5%) but future rates would be likely to increase by an extra 1.5% - 2% per year above inflation in the next rate study (total 7.5%-10% above inflation over 5 years)

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
The following table summarizes the three options.

Feature Staff
Recommendation Alternative 1 Alternative 2
Green Waste
Service
(including
Organics)
Weekly Collection
(upgraded)
Bi-weekly (no
change)
Weekly Collection
(upgraded)
Recycling
Service
Bi-weekly (no
change)
Bi-weekly
(no change)
Weekly Collection
(upgraded)
Proposed Rate
Increase
Maintain adopted
rates, no impact
above inflation in
next rate study
0% (2 years), no
impact above
inflation in next
rate study
Maintain adopted
rates; 1.5%-2%
additional rate
increase per year
above inflation in
next rate study
One-Time Cost
Approximately
$4.5M (5 new
trucks)
No additional cost Approximately $6.3M
(7 new trucks)
Ongoing
Annual Cost*
Approximately
$1.7M No additional cost Approximately $2.4M
Ongoing annual costs include increased costs for personnel, electricity, fuel, maintenance, insurance, administration and replacement funding.

BACKGROUND
In 2023, the City Council adopted the 2023/24 – 2027/28 Water, Wastewater, and Solid Waste Rate Studies, which set rates for services for the next 5-year period. The adopted rates are based on a comprehensive model that projects the revenues needed to fund the Enterprises over the 5-year period. The financial model takes into account expenses and estimated costs that can be reasonably expected.

Since the models are projections, staff performs regular analysis of the financial health of the funds and verifies that the adopted rates provide the necessary revenues to ensure financial stability. If changes to the adopted rate schedules are warranted, staff presents the analysis to Council and makes a recommendation for any needed changes to the previously adopted rates.

The last time staff made such a recommendation was on June 24, 2025, when staff recommended, and the City Council approved, a 4% increase for the Water Enterprise rather than the 6.5% increase adopted in the original rate study.

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
Staff has once again completed an analysis of the financial health of the Enterprise Funds and has come to the following conclusions:

Wastewater
The Wastewater Enterprise Fund remains healthy and forecasted expenditures indicate the previously adopted 2% annual increases are appropriate. Staff recommends no change to the upcoming scheduled Wastewater rate increases.

Water
The Water Enterprise Fund remains healthy, and the fund balance has increased since the rate study was completed in 2023. Of particular note, approximately $7 million was set aside for buy-in to the planned expansion of the Los Vaqueros Dam expansion project. That project has dissolved, and the $7 million set aside for that project is now available for other use. Annual personnel and supplies and services budget savings have added to the fund balance. In addition, the Water Enterprise Fund is experiencing higher revenues due to higher water use. As a result, the Water Enterprise has a cash balance above the target reserve amount.

Staff is recommending that Council approve a lower rate increase than what was adopted in the 2023 rate study with a 4% water rate increase rather than the previously approved 6.5% increase for FY 2026/27. The FY 2026/27 increase would be calculated from the current FY 2025/26 rates.

Solid Waste and Enhanced Services
The Solid Waste Enterprise Fund remains healthy, and the fund balance has increased since the rate study was completed in 2023. Of particular note, the rate study included several million dollars of debt service for the Solid Waste Organics project.

That project was estimated to cost $95 million, but ultimately had a price tag of $160 million. The $160 million price tag led staff to abandon the project. Staff has also been able to delay the implementation of increased costs associated with SB 1383 compliance which has contributed to the financial health of the Enterprise.

With the implementation of SB 1383, which requires food waste and organics to be placed in the green cart, staff has been hearing concerns from residents that the hot summer months could result in increased odors and pest activity around green waste.

With the cancellation of Solid Waste Organics project, the Solid Waste Enterprise has the financial capacity to address these concerns with enhanced (i.e. weekly) green waste collection services.

Weekly green waste collection service would require the purchase of five new singlebody trucks to handle the increased collection activity. These new trucks will likely

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
be EV powered and will count towards the City’s requirements to convert fleet vehicles from gas powered to EV. In addition, three new drivers will be needed to staff the additional routes created by the increased level of service, and one new truck mechanic will be needed to maintain the additional trucks. The existing cash balance in the Fund would be sufficient to fund the purchase of the trucks and the scheduled rate increases (3% - 5% for FY 2026/27 & 3% - 4% for FY 2027/28) would be sufficient to cover the ongoing cost of new employees for the remaining two years of the current rate study. The next rate study would not be negatively impacted by the enhanced services, and staff anticipates that future rate increases would be near inflation levels.

Alternative 1 – Weekly garbage, bi-weekly green and recycling service:

There is no legal or legislative requirement that the City enhance green waste service levels. The City Council could direct staff to leave service levels unchanged, and instead eliminate the previously approved Solid Waste rate increases for the next two years, leaving rates unchanged through June 30, 2028. This would replace the current rate study’s planned increases of 3%-5% for FY 2026/27 and 3%-4% for FY 2027/28. Future rate increases would be anticipated to be near levels of inflation.

Although this alternative would establish Brentwood as the clear low-cost provider in the region, staff does not recommend this direction as it would result in a lower level of service than is provided by surrounding cities.

Alternative 2 – Weekly service for all carts:

The City Council could alternatively decide to switch all cart services to weekly collection. If Council chooses this alternative, seven new single-body trucks would be required. In addition, five new drivers would be needed to staff the additional routes created by the increased level of service, and one new truck mechanic would be needed to maintain the additional trucks.

The existing cash balance would be sufficient to fund the purchase of the trucks and the scheduled rate increases (3% - 5% for FY 2026/27 & 3% - 4% for FY 2027/28) would be sufficient to cover the ongoing cost of new employees for the remaining two years of the current rate study. However, the next rate study would require rate increases of approximately 1.5%-2.0% each year, in addition to a typical 3% increase for inflation, to fund this increased level of service (estimated 4.5%-5.0% per year increase for five years). Staff does not recommend this alternative as it would require rate increases in order to provide a service that is not generally needed.

In summary, staff is seeking direction from the City Council regarding 1) implementing a lower than previously approved rate increase in the Water Fund for FY 2026/27 and 2) the potential enhancement of Solid Waste collection services.

CITY COUNCIL AGENDA ITEM NO. H.3
04/28/2026
Staff would then return to the City Council with resolutions to implement the direction provided.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous action by the City Council is included on Attachment 1.

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)

1. Direct staff to make other changes to the recommended rate increases.

2. Direct staff to make other changes to the recommended service levels.

ATTACHMENT(S)

1. Previous Action

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On July 26, 2022, the City Council adopted Resolution No. 2022- 96, approving and authorizing the City Manager or designee to execute a Professional Service Agreement with Raftelis Financial Consultants, Inc. for a Comprehensive Water and Wastewater (including nNon-potable wWater) Rate and User Fee Study, in the amount of $76,290, plus a 10% contingency of $7,629, for a total not-to-exceed amount of $83,919.00.

On August 9, 2022, the City Council adopted Resolution No. 2022-102, approving and authorizing the City Manager or designee to execute a Professional Service Agreement with HF&H Consultants, LLC. for a Comprehensive Solid Waste Rate and User Fee Study, in the amount of $56,780, plus a 10% contingency of $5,678, for a total not-to-exceed amount of $62,458.

On April 12, 2023, a City Council Workshop was held to outline the utility rate process, identify utility enterprise expenses and present proposed water, wastewater and solid waste utility rates for Fiscal Years 2023/24 through 2027/28.

On April 21, 2023, Public Hearing Notices were sent to all property owners and customers of the parcels served by the City’s Water, Wastewater and Solid Waste utilities. The City also activated a website that provided interested parties access to the cost of service studies, answered frequently asked questions, and provided a rate calculator for customers to estimate their actual bill impact.

On June 13, 2023, the City Council adopted Resolution No. 2023-75, accepting and approving the Water and Wastewater Rate Study, and the rate structures for water utility service.

On June 13, 2023, the City Council adopted Resolution No. 2023-76 accepting and approving the Water and Wastewater Rate Study, and the rate structures for wastewater utility service.

On June 13, 2023, the City Council adopted Resolution No. 2023-77, accepting and approving the Water and Wastewater Rate Study, and the rate structures for solid waste utility service.

On July 1, 2025, the City Council adopted Resolution No. 2025-73, approving revised monthly user charges for water service for Fiscal Year 2025/26.

CITY COUNCIL AGENDA ITEM NO. H.4
04/28/2026
SUBJECT: Priority Projects for the 2026/27 and 2027/28 Economic Development Grant Program and funding sources for each
project; and use of the Agriculture Land Fund to support the Harvest Time in Brentwood Trail Map
DEPARTMENT: City Manager’s Office
STAFF: G. Harold Duffey, City Manager
Ricardo Noguera, Economic Development Manager

TITLE/RECOMMENDATION
Approve the attached resolution and proposed allocation of funds for the Economic Development Grant Program Priority Projects category and funding sources in the amount of $72,512 for both FY 2026/27 and FY 2027/28; approve allocation of funds for the U-Pick Harvest Time in Brentwood (HTIB) Trail Map in the amount of $10,000 for both FY 2026/27 and FY 2027/28 from the Agriculture Land Fund as recommended by the Land Use and Development Committee (“LUD”) and authorize the City Manager or designee to execute all grant and reimbursement documents.

FISCAL IMPACT
If approved, Priority Project expenditures of $72,512 in both FY 2026/27 and FY 2027/28 will be funded from the Economic Development Grant (EDG) Fund. The total EDG funding available for FY 2026/27 competitive grants is $204,863, as summarized below:

FY 2026/27 EDG Funds Available $277,375
Less: Proposed Priority Projects (72,512)
Available for FY 2026/27 Competitive Grants $204,863
On March 31, 2026, the City Council approved $15,000 in funding for the Art Guild of the Delta’s Banner Up! Program from the Art Administration Fund. As a result, available 2026/27 EDG Funds increased by $5,000, reflecting replacement of a previously awarded $5,000 grant from the FY 2025/26 EDG competitive program.

LUD recommends that the $10,000 Priority Project proposed for Harvest Time in Brentwood’s production of the Trail Maps be funded from the Agriculture Land Fund.

CITY COUNCIL AGENDA ITEM NO. H.4
04/28/2026
Historically, from FY 2007/08 to FY 2017/18, the Trail Maps were funded, at varying levels, by the Agriculture Land or Administration Fund. Beginning in FY 2018/19, the Trail Maps were designated as an EDG Fund priority project by City Council resolution.

If approved, the EDG Fund Priority Project expenditures and the Trail Maps funding from the Agriculture Land Fund will be incorporated into the draft FY 2026/27 – 2027/28 Operating Budget, to be presented to the City Council at the Operating Budget workshop in May 2026.

BACKGROUND
The residents of Brentwood voted to adopt the City’s Business Tax Certificate Ordinance, which is commonly referred to as a business license. This Business Tax Certificate is a tax on a business based on the business type and its gross receipts.

The Business Tax Certificate Ordinance established an “Economic Development Grant Program” by setting aside annually twenty percent of all revenue generated through the program. The relevant language of the Ordinance is provided in section 5.04.060 of the Brentwood Municipal Code as follows:
“Twenty percent of the business license tax collected shall be set aside for economic development for the explicit purpose of business promotion and institutional advertisement for the city of Brentwood.

Organizations, including the city of Brentwood and the Brentwood Chamber of Commerce, may apply annually for the use of these funds on a project by project basis to the city manager. Disbursement of these funds would require city council approval. (Ord. 973 3, 2016; Ord. 803, 1, 2005; Ord. 707, 2002)”
In 2013, the Land Use and Development (LUD) Committee asked for a comprehensive review of the grant program in order to improve its efficiency and effectiveness. After several public meetings, the committee recommended that a list of priority events, projects, or programs be funded on an ongoing basis. As part of this process, the City Council established a “Priority Projects” category. Priority Projects are funded for two consecutive years and align with the two-year budget cycle.

LUD’S RECOMMENDATIONS
On April 20, 2026, the LUD Committee reviewed the Priority Projects and made the following recommendations to City Council for consideration:

1. That the Harvest Time Trail Map funded from the Agriculture Land Fund rather than the Economic Development Grant Program (approximately $10,000). It

CITY COUNCIL AGENDA ITEM NO. H.4
04/28/2026
should be noted that for several years prior to 2018, the Agriculture Land Funds funded this activity.

2. That the City maintain the same funding level for priority projects for fiscal years 2026/27 and 2027/28.

3. That all grant recipients be required to provide receipts for all expenditures associated with the grants as well as attendance figures and photos.

PRIORITY PROJECTS FOR FY 26/27 AND FY 27/28
On April 20, 2026, staff presented the LUD Committee with proposed funding for the FY 2026/27 and FY 2027/28 Priority Projects. The staff report is included as Attachment 3.

The LUD Committee recommends funding the Priority Projects category of the Economic Development Grant Program in the amount of $72,512 for each of the next two years: FY 2026/27 and FY 2027/28. The following table contains the list of recommended Priority Projects for the two-year period.

PROJECT AGENCY

APPROVED

FUNDING
(FY 2024/25
& 2025/26)

PROPOSED

FUNDING FY
2026/27

PROPOSED

FUNDING
FY 2027/28

HOLIDAY PARADE

BRENTWOOD

CHAMBER OF

COMMERCE
$8,500 $8,755 $8,755

HOMETOWN

HALLOWEEN

BRENTWOOD

CHAMBER OF

COMMERCE
$4,000 $4,120 $4,120

HARVEST TIME

TRAIL MAP

HARVEST TIME
IN BRENTWOOD $10,000 TO BE FUNDED VIA AG LAND
FUND

TO BE FUNDED

VIA AG LAND
FUND

SUMMER CONCERT
SERIES

CITY OF
BRENTWOOD $50,000 $51,500 $51,500

MOVIES IN THE

PARK AND ANNUAL

HOLIDAY TREE

LIGHTING

CITY OF
BRENTWOOD $7,900 $8,137 $8,137
TOTAL

FUNDING

REQUEST
$80,400 $72,512 $72,512

CITY COUNCIL AGENDA ITEM NO. H.4
04/28/2026
It should be noted that on March 10, 2026, the Brentwood City Council discussed the desire to fund future Harvest Time Trail Maps in the amount of $10,000 from the FY 26/27 Agriculture Land Funds through a reimbursement agreement with Harvest Time..

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous action by the City Council is included in Attachment 1.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)
Alternative Options to the LUD Committee’s Recommendation:

1. Do not approve the LUD Committee’s Recommendation.

2. Modify the LUD Committee’s recommendation.

3. Continue item with direction for staff to return with additional information.

Alternative Options to the Staff Recommendation:

1. Do not approve staff’s recommendation. (Note if not approving an item results in certain consequences when mandated by law.)

2. Modify staff’s recommendation based on legally defensible findings.

3. Continue item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Previous Actions

2. Resolution

3. Staff Report – April 20, 2026 LUD Committee Meeting

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On November 5, 2002, citizens voted in a general election to amend the Brentwood Municipal Code to change the business license tax to a gross receipts tax structure.

As part of the new tax structure, 20% of business license tax revenues were to be reserved for economic development purposes. Subsequently, in 2004, the Economic Development Grant Program was created.

On December 10, 2013, by Resolution No. 2013-172, the City Council amended the grant program and changed the name from Business License Grant Program to the Economic Development Grant Program and established two categories of funding:

Priority Projects and Economic Development Grant Program.

On February 27, 2018, by Resolution No. 2018-20, the City Council added Harvest Time in Brentwood Trail Map to the priority project list.

On June 12, 2018, by Resolution No. 2018-73, the City Council approved grant funding in the amount of $124,721 for fiscal year 2018-2019, and also approved the removal of the Brentwood Arts Society (Art, Wine, and Jazz Festival) from the 2018- 2019 and 2019-2020 priority projects category.

On January 14, 2020, by Resolution No. 2020-02, the City Council approved funding of the priority events category for fiscal years 2020-2021 and 2021-2022. This approval included a 3% annual inflationary increase for all projects under this category.

On January 25, 2022, by Resolution No. 2022-08, the City Council approved priority projects funded by the Economic Development Grant Program for fiscal years 2022/23 and 2023/24 in the amount of $77,617 per year. The funding approval did not include a 3% inflationary increase for the 2022/23 and 2023/24 fiscal years.

On March 14, 2023, by Resolution No. 2023-30, the City Council approved an update to the Economic Development Grant Program Guidelines and Grant Application and allowed staff to make minor changes to the guidelines and application as needed.

On May 23, 2023, by Resolution No. 2023-69, the City Council approved grant funding in the amount of $176,744 for fiscal year 2023-24 and an additional contribution of $5,000 to the Downtown Business Coalition for the Light up the Night 4 th of July Drone Show from the FY 2022/23 General Fund 75th Anniversary celebration budget.

On March 12, 2024, by Resolution No. 2024-24, the City Council approved the continued funding of the priority events category for fiscal years 2024-25 and 2025- 2026.

On March 12, 2024, by Resolution No. 2024-25, the City Council approved an update to the Economic Development Grant Program Guidelines and Application.

On June 11, 2024, by Resolution No. 2024-63, the City Council approved a grant from the fiscal year 2024-2025 economic development grant program for Brentwood on Ice in the amount of $22,500.

On June 11, 2024, by Resolution No. 2024-65, the City Council approved grants from the fiscal year 2024-2025 economic development grant program in the amount of $117,000.

On June 22, 2025, by Resolution No. 2025-84, the City Council approved grants from the fiscal year 2025-2026 economic development grant program in the amount of $129,500.

On April 20, 2026, the Land Use and Development Committee recommended City Council approve Priority Projects totaling $72,512 for each of the next two fiscal years: 2026/27 and2027-28. In addition, the Committee recommended the Harvest Time Trail Maps be funded by the Agriculture Land Funds in the amount of $10,000 per fiscal year (2026/27 and 2027/28). Additionally, the Committee recommended that as part of reimbursement for grants that all grant recipients provide receipts, attendance figures and photos for all events.

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD TO APPROVE THE FUNDING OF THE PRIORITY

PROJECTS CATEGORY FOR THE ECONOMIC DEVELOPMENT
GRANT PROGRAM FOR FISCAL YEARS 2026-2027 and 2027-
2028; TO APPROVE FUNDING FOR THE HARVEST TIME IN
BRENTWOOD TRAIL MAP FROM THE AGRICULTURE LAND FUND;

AND AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO

EXECUTE DOCUMENTS RELATED TO THE GRANT PROGRAM AND

REIMBURSEMENT AGREEMENTS
WHEREAS, on November 5, 2002, Brentwood citizens voted in a general election to amend Ordinance No. 707, Chapter 5.04 of the Municipal Code, changing the business license tax from a flat rate to a gross receipts tax structure; and WHEREAS, as part of the 2002 ballot measure to restructure the City’s business license tax, the voters also approved the creation of a Business License Tax Program (“Program”) that would allocate twenty percent of total business license tax revenues to grants awarded to projects that support marketing, promotion, and economic development within Brentwood; and
WHEREAS, on December 10, 2013, by Resolution No. 2013-172, the City Council amended the grant program and changed the name from Business License Grant Program to the Economic Development Grant Program and established two categories of funding: Priority Projects and Economic Development Grant Program;and
WHEREAS, on December 18, 2014, the City Council approved the continued funding of the designated Priority Projects; and
WHEREAS, on May 8, 2016, the City Council approved Resolution 2016-27, to continue funding the designated Priority Projects from the Economic Development Grant Program in the amount of $54,000, and also approved a scoring system to streamline the approval process; and
WHEREAS, on December 13, 2016, the City Council approved Resolution 2016-165, for the continued funding of the Priority Projects Category for the 2017- 2018 Economic Development Grant Program; and
WHEREAS, on January 23, 2018, by Resolution 2018-03, the City Council approved the continued funding of the Priority Projects category funding for the Economic Development Grant Program for fiscal years 2018-2019 and 2019-2020; and
WHEREAS, on February 27, 2018, the City Council approved Resolution 2018- 20 to add Harvest Time in Brentwood to the Economic Development Grant Program’s

Priority Projects category to fund the annual Harvest Time Trail Map and Mobile App for fiscal years 2018-2019 and 2019-2020; and
WHEREAS, on June 12, 2018, by Resolution 2018-73, the City Council approved grant funding in the amount of $124,721 for fiscal year 2018-2019, and also approved the removal of the Brentwood Arts Society (Art, Wine and Jazz Festival) from the 2018-2019 and 2019-2020 Priority Events category; and WHEREAS, on January 14, 2020, by Resolution No. 2020-02, the City Council approved funding of the Priority Projects category for fiscal years 2020-2021 and 2021-2022. This approval included a 3% annual inflationary increase for all projects under this category; and
WHEREAS, on January 25, 2022, by Resolution No. 2022-08, the City Council approved Priority Projects funded by the Economic Development Grant Program for fiscal years 2022/23 and 2023/24 in the amount of $77,617 per year. The funding approval did not include a 3% inflationary increase for the 2022/23 and 2023/24 fiscal years; and
WHEREAS, on March 12, 2024, by Resolution No. 2024-24, the City Council approved Priority Projects funded by the Economic Development Grant Program for fiscal years 2024/25 and 2025/26 in the amount of $80,400 per year. The funding approval did not include a 3% inflationary increase for 2024/25 and 2025/26 fiscal years;
WHEREAS, on April 20, 2026, the City’s Land Use and Development Committee made recommendations for City Council consideration relating to Priority Projects funded by the Economic Development Grant Program for fiscal years 2026/27 and 2027/28. The Committee also recommended that Harvest Time Trail Map be funded by the City’s Agriculture Land Funds and that the City maintain the same level of funding for each Priority Project from 2026/27 through 2027/28; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby resolve to:

1. Approve funding for Priority Projects from the Economic Development Grant Fund, in the following manner:

FY 2026-2027 Priority Projects category total of $72,512 as follows:
 Holiday Parade $8,755
 Hometown Halloween $4,120
 Summer Concert Series $51,500
 Movies in the Park and Tree Lighting $8,137
FY 2027-2028 Priority Projects category total of $72,512 as follows:
 Holiday Parade $8,755
 Hometown Halloween $4,120

 Summer Concert Series $51,500
 Movies in the Park and Tree Lighting $8,137; and

2. Approve funding the Harvest Time in Brentwood Trail Maps from the Agriculture Land Fund in the amount of $10,000 in FY 2026/27 and $10,000 in FY 2027/28; and

3. Authorize the City Manager or his designee to execute documents related to the grant program and reimbursement agreements.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of April 2026 by the following vote:

LAND USE AND DEVELOPMENT COMMITTEE
AGENDA ITEM NO. XX

MM/DD/YYYY
SUBJECT: ED GRANT PROGRAM PRIORITY - City Manager-2026-21.docx DEPARTMENT: City Manager’s Office
STAFF: G. Harold Duffey, City Manager
Ricardo Noguera, Economic Development Manager

TITLE/RECOMMENDATION
Review/revise and provide recommendations to the City Council on the proposed allocation of funds for the Economic Development Grant Program “Priority Projects” category. The proposed funding allocations are as follows:
 FY 2026/27 in the amount of $82,812
 FY 2027/28 in the amount of $85,297

BACKGROUND
On November 5, 2002, citizens voted in a general election to amend the Brentwood Municipal Code to change the business license tax to a gross receipts tax structure.

As part of the new tax structure, 20% of business license tax revenues are to be reserved for the explicit purpose of business promotion and institutional advertisement for the City of Brentwood. Subsequently, the Business License Grant Program (now referred to as the Economic Development Grant Program) was established.

Priority Projects are Established
In 2013, the Land Use and Development (LUD) Committee asked for a comprehensive review of the grant program in order to improve its efficiency and effectiveness. After several meetings, the committee recommended that a list of priority events, projects or programs be funded on an ongoing basis. As part of this process, the City Council established a “Priority Events” category. Priority events are funded for two consecutive years and align with the two-year budget cycle.

Recommendations for LUD to Consider for Priority Projects Staff is recommending LUD review staff’s recommendations below and ultimately make formal recommendations to the City Council to consider funding for the next two-year budget cycle for Priority Projects. The table below includes last fiscal year’s

LAND USE AND DEVELOPMENT COMMITTEE
AGENDA ITEM NO. XX

MM/DD/YYYY
approved funding and staff’s recommendations for the next two years (FY 2026/27 and FY 2027/28). We anticipate a 3 percent increase over this current year’s funding amount.

PROJECT AGENCY

APPROVED

FUNDING
(FY 2024/25
& F2025/26)

PROPOSED

FUNDING
FY 2026/27

PROPOSED

FUNDING
FY 2027/28
Holiday Parade
Brentwood
Chamber of
Commerce
$8,500 $8,755 $9,018
Hometown
Halloween
Brentwood
Chamber of
Commerce
$4,000 $4,120 $4,244
Harvest Time
Trail Map
Harvest
Time $10,000 $10,300 $10,609
Summer
Concert Series
City of
Brentwood $50,000 $51,500 $53,045
Movies in the
Park and Annual
Holiday Tree
Lighting
City of
Brentwood $7,900 $8,137 $8,381
Total Funding
Request $80,400 $82,812 $85,297
Additional Priority Events
In the event the Committee has the desire to add additional Priority Event(s) to the Economic Development Grant fund budget, the event cost(s) would reduce the amount available for the 2026/27 Competitive Grant Cycle, as detailed below.

FY 2026/27 COMPETITIVE GRANT CYCLE
After funding the proposed costs of Priority Projects as listed above, the balance available to support Competitive Grants for the two-year budget cycle is as follows:
2026/27 Economic Development Grant Funds Available $272,375 Less: 2026/27 Continued Priority Events Estimated Costs 82,812 2026/27 Available for Competitive Grants $194,563

ATTACHMENT(S)

CITY COUNCIL AGENDA ITEM NO. H.5
04/28/2026
SUBJECT: Introduction of City Council Administrative Policy No. 50-1, Naming/Dedication of City Facilities, and request for City Council discussion and direction
DEPARTMENT: Parks and Recreation
STAFF: E. Harith Aleem, Director of Parks and Recreation Aaron Wanden, Parks Maintenance Manager

TITLE/RECOMMENDATION
Receive and discuss Council Administrative Policy No. 50‑ 1, Naming/Dedication of City Facilities, and provide direction to staff regarding any desired clarifications or amendments.

FISCAL IMPACT
Not applicable.

BACKGROUND
The purpose of Policy No. 50-1 is to define the policies, responsibilities, and procedures associated with the naming and dedication of City facilities.

City Council Administrative Policy No. 50‑ 1 establishes the framework governing the naming and dedication of City Facilities, including Buildings, Park Sites, Recreation Facilities and Amenities, and Support Facilities. The policy outlines the criteria, procedural steps, and administrative responsibilities associated with naming and dedication actions.

The City Council originally adopted Policy No. 50‑ 1 in 2001 to ensure consistent and transparent procedures for assigning names to municipal facilities and for authorizing dedications in honor or memory of individuals, groups, or organizations. Following nearly two decades of operational experience, staff determined that clarifying updates were necessary to reflect contemporary administrative practices, improve procedural clarity, and align with current organizational structures.

On October 27, 2020, the City Council adopted Resolution No. 2020-134, which formally amended Policy No. 50‑ 1 in its entirety and replaced it with the updated policy currently in effect. The Resolution affirmed the need for clearer definitions,

CITY COUNCIL AGENDA ITEM NO. H.5
04/28/2026
refined naming procedures for various categories of facilities, and updated roles for the Parks & Recreation Commission and City Manager in evaluating naming and dedication proposals. The Resolution was adopted unanimously (5–0) at a regularly scheduled meeting of the City Council.

As amended, the policy affirms the City’s long‑ standing practice of naming Facilities in a manner that provides a clear, recognizable point of reference for residents.

Geographic naming is prioritized; however, the policy also authorizes consideration of additional factors such as topographical features, prominent vegetation, individuals or organizations with significant community contributions, and historically relevant references.

The policy differentiates between categories of Facilities to ensure the naming process aligns with facility function and community engagement patterns. For Park Sites and Recreation Facilities, the Parks & Recreation Commission generally serves as the initiating body for naming recommendations, subject to confirmation by the City Council. For Buildings and Support Facilities, initiation authority resides with the City Manager or designee, with subsequent confirmation by the Council.

Unless otherwise directed by the City Council, these initiating roles apply. However, the City Council retains discretion to refer renaming matters to the appropriate recommending body or to otherwise modify the naming process.

Naming recommendations advanced by the Parks & Recreation Commission or City Manager or designee are advisory in nature and subject to final approval by the City Council. The City Council retains full discretion to approve, modify, or reject any proposed name and may direct staff or the recommending body to return with alternative options, or may approve an alternative name without returning the matter to the recommending body. Where the City Council does not confirm a proposed name, staff will return with revised naming options consistent with Council direction.

The amended policy provides a structured approach to dedications, establishing the conditions under which Facilities or portions thereof may be dedicated in honor of individuals, groups, or organizations. The policy encourages dedications in the form of physical improvements or enhancements, while also acknowledging ceremonial or commemorative elements such as plaques. Oversight authority for dedications mirrors the naming structure: the Parks & Recreation Commission oversees dedications related to Park Sites and Recreation Facilities, while the City Manager or designee oversees dedications associated with Buildings and Support Facilities. The policy also outlines long‑ term maintenance, cost responsibilities, and the City’s discretion regarding relocation or removal of dedication objects.

CITY COUNCIL AGENDA ITEM NO. H.5
04/28/2026
The purpose of presenting this item is to introduce Policy No. 50‑ 1 to the City Council, provide an overview of the policy’s development and current framework, and invite Council discussion regarding potential clarifications or amendments. Staff seeks direction from the City Council on whether additional refinements are desired.

Potential areas for Council consideration may include refinement of naming criteria, clarification of eligibility for honorific naming, standardization of dedication duration, and opportunities to enhance community engagement in the naming process.

CITY COUNCIL STRATEGIC INITIATIVE
Not Applicable.

PREVIOUS ACTION
Previous Action by the City Council is included on Attachment 1.

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
Not Applicable.

ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:

1. Receive and file the report with no changes to Policy No. 50-1.

2. Provide direction to staff to return with specific policy amendments.

3. Refer potential amendments to the Parks & Recreation Commission or City Manager/designee for review and recommendation, as applicable.

ATTACHMENT(S)

1. Previous Action

2. Council/Administrative Policy No. 50-1, Naming/Dedication of City Facilities.

3. Resolution No. 2020-134 (October 27, 2020).

4. City of Brentwood Parks Matrix

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On June 12, 2001, the City Council approved by motion Policy 50-1, Naming/Dedication of City Facilities.

On October 27, 2020, the City Council adopted Resolution No. 2020-134, which formally amended Policy No. 50-1 in its entirety and replaced it with the updated policy currently in effect.

CITY OF BRENTWOOD
Subject:

Naming/Dedication of City Facilities
Policy No: 50-1 Date: October 27, 2020
Resolution No: 2020-134 Page 1 of 2

PURPOSE
To define the policies, responsibilities, and procedures associated with the naming and dedication of City facilities.

DEFINITIONS

1. “Buildings” are City-owned facilities that house employees or are otherwise used to conduct City business. They may include, but are not limited to, City Hall, the Civic Center, Senior Center, Municipal Service Center, and Police Department.

2. “Facilities” consist of Buildings, Park Sites, Recreation Facilities and Amenities, and Support Facilities.

3. “Park Sites” are City-owned parks, open space, and trails. They include, but are not limited to, developed and undeveloped park areas and designated open space areas.

4. “Recreation Facilities and Amenities” include, but not limited to, athletic fields, tennis/basketball courts, recreation centers, gazebos, and meeting rooms.

5. “Support Facilities” are City-owned facilities that are used to support field operations.

They may include, but are not limited to, the Corporation Yard and pump stations.

POLICY
A. Naming

1. General. It is the policy of the City to name Facilities in a manner that will provide an easy and recognizable reference for the City’s residents. Therefore, naming options will always consider a name based on the facility’s geographic location. However, the Policy also establishes conditions for the consideration of naming options based on other factors.

2. Geographic Location. Whenever possible, Facilities will be named for their geographic location. The geographic location may be based on the identification of the facility with a specific place, neighborhood, major street, regional area of the City, or the City itself if the facility is deemed to serve the entire community.

3. Other Considerations. Consideration of facility names may also include, but is not limited to, a prominent form of topography; a prominent plant, bush or tree; individuals, groups, or organizations; or historical precedent.

4. Process.
a. Park Sites and Recreation Facilities and Amenities.
i. New Park Sites and Recreation Facilities and Amenities

1. Unless otherwise determined by the City Council, the Park and Recreation Commission will initiate the naming of new Park Sites and Recreation Facilities and Amenities.

2. The City Council will be asked to confirm the names of new Park Sites and Recreation Facilities and Amenities.
ii. Existing Park Sites and Recreation Facilities and Amenities.

1. The City Council may, in its sole discretion, refer the naming or renaming of existing Park Sites and Recreation Facilities and Amenities to the Parks and Recreation Commission for recommendation. b. Buildings and Support Facilities
i. New Buildings and Support Facilities

CITY OF BRENTWOOD

1. Unless otherwise determined by the City Council, the City Manager or designee will initiate the naming of new Buildings and Support Facilities.

2. The City Council will be asked to confirm the names of the new Buildings and Support Facilities.
ii. Existing Buildings and Support Facilities

1. The City Council may, in its sole discretion, refer the naming or renaming of existing Buildings and Support Facilities to the City Manager or designee for recommendation.

B. Dedications:

1. General Facilities or portions thereof, may be dedicated in the memory or in honor of, individuals, groups, or organizations. Dedications are encouraged, but not required, to be in the form of facility improvements or enhancements. The dedication may take the form of a ceremony, testimonial, or plaque in honor of the subject person, group, or organization.

2. Types of Dedications
a. Dedications may be in recognition of an outstanding service(s), a donation, or contribution to the facility or community.
b. Dedications may be in memory of someone who has contributed to the facility or community.
c. Dedications may be initiated by the City or by private parties.

3. Installation and Maintenance
a. Dedication plaques may not be placed in or on Facilities without written City approval, which may be withheld in the City’s sole discretion.
b. The Park and Recreation Commission will, on behalf of the City Council, oversee the dedication process for Park Sites and Recreation Facilities and Amenities, unless initiated by the City, in which case the City Council will retain dedication authority that may be delegated to the Parks and Recreation Commission or City staff. c. The City Manager or designee will, on behalf of the City Council, oversee the dedication process for Buildings and Support Facilities.
d. The Parks and Recreation Commission and City Manager or designee will, on a regular basis, inform the City Council of their respective dedication related activities. e. Any private party sponsoring a dedication must provide sufficient funds, as determined by the City Manager or designee, to purchase, install, and maintain any plaque or other form of label associated with the recognition.
f. The City will make every effort to preserve any dedication plaque or dedication object, but reserves, in its sole discretion, the right to relocate the plaque or dedication object. If the plaque or dedication object cannot continue to be reasonably maintained, or after a period of ten years, it may be removed by the City.
g. If the dedication includes the gift of a tree or other plant, the City will provide its regular standard of landscape care for the tree or other plant. If the tree or other plant does not survive, the City is not obligated to provide a replacement. h. If the dedication includes the gift of an object (e.g. bench, picnic table, or play equipment), the City will provide its regular standard of care and maintenance for the object.
i. The City will not be responsible for upkeep, repair, or replacement of any dedication plaque whose placement was not sponsored by the City.

PARK LOCATION
Acreage
Baseball
Soccer
Basketball
Bocce
BBQs
Bike Racks
Play Areas
Picnic Tables
Benches
Restrooms
Shade Structure
Rentable
Other Amenities
Almanor Pocket Park 555 Almanor Street 0.11 x x x
Almond Park 2010 Azalea Way 1.4 x x x x x x
Basketball Court
(Full Ct.)
Alta Park 1970 Andalucia Avenue 2.6 x x x x x
Amber Park 2357 DeMartini Lane 0.3 x x x x
Anastasia Park 1774 Anastasia Drive 0.82 x x x
Appaloosa Park 2413 Tamalpais Court 0.94 x x x
Apple Hill Park 1866 Central Blvd. 5 x x x x x x x x x x x x Game Tables, Bocce
Cts., Exercise Station
Apricot Park 1875 Spanish Trail 0.25 x
Arbor View Park 817 Atherton Blvd. 5 x x x
Gazebo/Trellis,
Volleyball,
Basketball (1/2 ct.)
Aspen Park 2024 Old Vine Place 1.26 x Exercise Station
Balfour-Guthrie Park 1701 Balfour Road 6 x x x x x x x x x x Volleyball (grass),
Basketball (full ct.)
Bella Fiore Park 2200 Salice Way 0.28 x x x x
Berkshire Park 2389 Berkshire Lane 0.41 x x x x
Big Basin Park 2034 Huntington Way 1.03 x x x x x
Bike Path,
Game Tables
Black Gold Park 2671 St. Regis Avenue 6.5 x x x x
Blue Goose Park 1765 Adams Lane 5.04 x x x x x x x Water Feature Bosk Pocket Park Bosk Ave./Hedge Ave. 0.14 x x Gazebo
Brentwood Family Aquatic Park 195 Griffith Lane 7 x x x Brentwood Senior Activity Center 193 Griffith Lane 1.2 x x Brentwood Skate Park 195 Griffith Lane 0.5 x x x
Caboose Park 832 Marjoram Drive 1 x x x x x x
Carrara Pocket Park 320 Cortona Way 0.1 x x
Celeste Park 2955 Celeste Way 1.69 x x x
Cherry Park 2050 Roper Circle 0.44 x x
City Park 710 Second Street 2.94 x x x x x x x
Water Feature,
Gazebo
Cortona Park 366 Cortona Way x
Cortona Trailhead Park 217 Cortona Way x x x
Creekside Park 1010 Claremont Drive 9.53 x x x x x
Pickleball, Tennis
Courts, Disc Golf,
Basketball (1/2 ct.)
Creekside Trailhead Park 349 San Marino Lane 0.4 x
Crocket Pocket Park Crocket Drive 0.13 x x x
Curtis Park 105 Curtis Drive 0.13 x x x
Dakota Park 480 Ridgewood Court 4.7 x x x x Dog Park
Daytona Park 526 Stratford Way 1.22 x x x x
Dolphin Park 2325 Atterbury Lane 1.88 x x x x Water Feature Dragonfly Park 1300 Stony Creek Drive 0.51 x x x x
Bocce Ct, Game
Tables
Egret Park 580 Eileen Street 1.45 x x x x x Basketball (1/2 ct.) Fiorita Pocket Park 1878 Fiorita Way 0.08 x
Fruitwood Park 1807 Moreau Way 0.41 x x x Trellis
Gann Street Pocket Park 2213 Gann Street 0.2 x
Garin Park 231 Lawrence Lane 6.35 x x x x x x
Gemini Park 1149 Europena Drive 0.78 x x x x
Giotto Pocket Park Giotto Drive /La Pergola Dr. 0.11 x
Glory Park 4680 Nunn Street 1.1 x x x x
Golden Poppy Park 121 French Drive 0.79 x x x x
Granville Green Park 1091 Granville Lane 1.76 x x x x Public Art Hanson Park 2349 Meganos Road 1 x x x x x x
Heron Park 950 Garin Parkway 10.8 x x x x x Trellis, Public Art Homecoming Park 2040 Homecoming Way 2 x x x x x Basketball (Full Ct.) Hummingbird Park 1471 Sparrow Creek Drive 0.63 x x x x
Iron Horse Trailhead 2021 Sage Sparrow Court 0.67 x
Kaleidoscope Park 2581 Margaret Lane 0.54 x x x
Kestrel Park 950 Island Palm Way 1.26 x x x x x x Basketball (Full Ct.) King Park 1379 Bauer Way 3.93 x x x x x x x Dog Park
La Pergola Pocket Park La Pergola Dr./1597 Antica Dr. 0.24 x x Lake Park 401 Lakeview Drive 1.5 x x x
Lexington Park 1524 Mildred Avenue 0.16 x
Live Oak Park 1510 Canary Creek Way 2.38 x x x x x Exercise Station Loma Vista Park 1051 Meadowgate Way 5.3 x x x x
Magpie Park 2840 Michalia Lane 1.88 x x x x x Dog Park
Mallard Park 668 Ray Street 1.7 x x x Water Feature
Marsh Creek Staging Area Central Blvd. 1.32 x x x
Marsh Creek Trailhead Park 1941 Concord Ave. 9.33 x
Marsh Creek Vista Park 48 Pasco Drive 0.47 x x x
McClarren Park 700 McClarren Drive 3.18 x x x x x x

PARK LOCATION
Acreage
Baseball
Soccer
Basketball
Bocce
BBQs
Bike Racks
Play Areas
Picnic Tables
Benches
Restrooms
Shade Structure
Rentable
Other Amenities
Meadowhawk Park 2700 Claudia Lane 0.73 x x x x
Medallion Park 1108 Europena Drive 1.35 x x x
Mission Grove Park 450 Armstrong Road 2.16 x x x
Miwok Park and Trail 1700 Regal Drive 7.9 x x x x
Monarch Park 760 Bella Drive 2.29 x x x x x
Monte Rosa Park 2045 Solera Street 1.76 x Exercise Station Oak Meadow Park 180 Crawford Drive 9.68 x x x x x x x x x x Oak Tree Park 2972 Blumen Avenue x Heritage Tree
Orchard Park 40 Griffith Lane 5.19 x x x x x Basketball (Full Ct.) Outrigger Circle Pocket Park Outrigger
Cir./ Sea Breeze Ct. 0.96 x
Palmilla Park 295 Pacifica Drive 2.64 x x x x x
Palomino Park 2293 Black Stone Drive 0.61 x x x
Peach Park 2320 Indian Springs Drive 0.77 x x x x
Pelican Park 362 Bloomington Lane 1.06 x x x
Pioneer Park 1481 Pioneer Square 2.79 x x x* x x
Dog Park *Picnic
tables inside dog
area.

Pistachio Park 2613 Brookshire Street 1.07 x x x x x
Portofino Park 2477 Emerald Bay Drive 1.3 x
Rainbow's End Park 1626 Marina Way 0.8 x x x x Water Feature Rice Pocket Park Rice Street/Chestnut Street 0.25 x
Rolling Hills Park 773 Waterville Drive 2.05 x x
Rose Garden Park 2732 Cathedral Circle 3.13 x x x Public Art Sage Glen Park 60 Rossano Street 2 x x x x
Salmon Park 2398 Caterpillar Lane 0.63 x Native Garden
Sawyer Pocket Park 911 Sawyer Way 0.22
Seedling Park 2180 Wayne Drive 1.25 x x x x x
Sparrow Park 64 Baird Circle 0.78 x x x x
Spirit Park 4600 Ford Street 0.51 x x Exercise Equipment Steeplechase Park 1082 Steeple Blvd. 1.11 x x x x
Stonehaven Park 1320 Stonehaven Drive 0.15 x x
Summerset Commons Park 1511 Regent Drive 13.1 x x x
Summerwood Park 1159 San Jose Avenue 4.49 x x x x
Sungold Park 566 Sungold Court 1.71 x x x x x
Sunset Park Athletic Complex 655 Sunset Road 39.8 x x x x x x x x Sweetgrass Pocket Park Sweetgrass Drive 0.25
Sycamore Park 192 Scott Creek Way 1.42 x x x x x
Topaz Park 2162 Hilda Way 0.27 x x x x x
Towhee Park 1893 Chandler Drive 0.53 x
Trailview Park 1998 Helena Way 2.36 x x x
Tulare Park 537 Amari Court 1.44 x x x x
Veterans Park 3841 Balfour Road 10.5 x x x x x x x x
Volleyball (sand),
Bocce,
Walnut Park 4655 Carnegie Lane 5.05 x x x x x x x
Wheatfield Park 2143 Gold Poppy Street 1.34 x x x x x x x Basketball (1/2 ct.) Windsor Way Park 1350 Windsor Way 0.18 x x x x x Basketball (Full Ct.) Yokut Park 1840 La Fonte Drive 1.33 x x x x x Basketball (1/2 ct.)

RESOLUTION NO. 2020- 134

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING COUNCIL/ ADMINISTRATIVE POLICY NO. 50- 01 NAMING/ DEDICATION OF CITY

FACILITIES
WHEREAS, the City Council periodically reviews and updates existing Council/ Administrative policies; and
WHEREAS, Council/ Administrative Policy No. 50- 1 Naming Dedication of City Facilities the Policy) was adopted in 2001, has not been updated since its adoption. As such, it is appropriate to review the Policy and update it as necessary; and WHEREAS, City staff has undertaken a review of the Policy and has proposed clarifying updates to it.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brentwood, that City Council/ Administrative Policy No. 50- 01 Naming/ Dedication of City Facilities is hereby amended in its entirety and replaced with a new City Council/ Administrative Policy No. 50- 01 Naming/ Dedication of City Facilities, which is attached as Exhibit "A" PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of October, 2020, by the following vote:

AYES: Bryant, Rarey, Rodriguez, Staton, Taylor
NOES: None
ABSENT: None
RECUSE: None
Robert Taylor
Mayor
ATTEST:
erne-•. Margaret Wi erly, MMC
City Clerk

Subject: Policy No: 50- 1 Date:

Naming/ Dedication of City Facilities Resolution No: Page 1 of 4

PURPOSE
To define the policies, responsibilities, and procedures associated with the naming and dedication of City facilities.

DEFINITIONS

1. " Buildings" are City- owned facilities that house employees or are otherwise used to conduct City business. They may include, but are not limited to, City Hall, the Civic Center, Senior Center, Municipal Service Center, and Police Department.

2. " Facilities" consist of Buildings, Park Sites, Recreation Facilities and Amenities, and Support Facilities.

3. " Park Sites" are City- owned parks, open space, and trails. They include, but are not limited to, developed and undeveloped park areas and designated open space areas.

4. " Recreation Facilities and Amenities" include, but not limited to, athletic fields, tennis/ basketball courts, recreation centers, gazebos, and meeting rooms.

5. " Support Facilities" are City- owned facilities that are used to support field operations. They may include, but are not limited to, the Corporation Yard and pump stations.

POLICY
A. Naming

1. General. It is the policy of the City to name Facilities in a manner that will provide an easy and recognizable reference for the City's residents. Therefore, naming options will always consider a name based on the facility' s geographic location.

However, the Policy also establishes conditions for the consideration of naming options based on other factors.

2. Geographic Location. Whenever possible, Facilities will be named for their geographic location. The geographic location may be based on the identification of the facility with a specific place, neighborhood, major street, regional area of the City, or the City itself if the facility is deemed to serve the entire community.

3. Other Considerations. Consideration of facility names may also include, but is not limited to, a prominent form of topography; a prominent plant, bush or tree; individuals, groups, or organizations; or historical precedent.

4. Process.
a. Park Sites and Recreation Facilities and Amenities.
i. New Park Sites and Recreation Facilities and Amenities

1. Unless otherwise determined by the City Council, the Park and Recreation Commission will initiate the naming of new Park

Sites and Recreation Facilities and Amenities.

2. The City Council will be asked to confirm the names of new Park Sites and Recreation Facilities and Amenities.
ii. Existing Park Sites and Recreation Facilities and Amenities.

1. The City Council may, in its sole discretion, refer the naming or renaming of existing Park Sites and Recreation Facilities and Amenities to the Parks and Recreation Commission for
recommendation.
b. Buildings and Support Facilities
i. New Buildings and Support Facilities

1. Unless otherwise determined by the City Council, the City Manager or designee will initiate the naming of new Buildings and Support Facilities.

2. The City Council will be asked to confirm the names of the new Buildings and Support Facilities.
ii. Existing Buildings and Support Facilities

1. The City Council may, in its sole discretion, refer the naming or renaming of existing Buildings and Support Facilities to the City Manager or designee for recommendation.

B. Dedications:

1. General Facilities or portions thereof, may be dedicated in the memory or in honor of, individuals, groups, or organizations. Dedications are encouraged, but not required, to be in the form of facility improvements or enhancements. The dedication may take the form of a ceremony, testimonial, or plaque in honor of the subject person, group, or organization.

2. Types of Dedications
a. Dedications may be in recognition of an outstanding service( s), a donation, or contribution to the facility or community. b. Dedications may be in memory of someone who has
contributed to the facility or community.
c. Dedications may be initiated by the City or by private parties.

3. Installation and Maintenance
a. Dedication plaques may not be placed in or on Facilities without written City approval, which may be withheld in the City' s sole discretion. b. The Park and Recreation Commission will, on behalf of the City Council, oversee the dedication process for Park Sites and Recreation Facilities and Amenities, unless initiated by the City, in which case the City Council will retain dedication authority that may be delegated to the Parks and Recreation Commission or City staff.
c. The City Manager or designee will, on behalf of the City Council, oversee the dedication process for Buildings and Support Facilities. d. The Parks and Recreation Commission and City Manager or designee will, on a regular basis, inform the City Council of their respective dedication related activities.
e. Any private party sponsoring a dedication must provide sufficient funds, as

determined by the City Manager or designee, to purchase, install, and maintain any plaque or other form of label associated with the recognition. f. The City will make every effort to preserve any dedication plaque or dedication object, but reserves, in its sole discretion, the right to relocate the plaque or dedication object. If the plaque or dedication object cannot continue to be reasonably maintained, or after a period of ten years, it may be removed by the City.
g. If the dedication includes the gift of a tree or other plant, the City will provide its regular standard of landscape care for the tree or other plant. If the tree or other plant does not survive, the City is not obligated to provide a replacement.
h. If the dedication includes the gift of an object ( e. g. bench, picnic table, or play equipment), the City will provide its regular standard of care and maintenance for the object.
i. The City will not be responsible for upkeep, repair, or replacement of any dedication plaque whose placement was not sponsored by the City.

CITY COUNCIL AGENDA ITEM NO. H.6
04/28/2026
SUBJECT: Discussion and Direction on Prioritization of Future Agenda Item Requests (2024 to Present)
DEPARTMENT: City Managers Office
STAFF: G. Harold Duffey, City Manager
Amanda McVey, City Clerk

TITLE/RECOMMENDATION
Provide direction on the prioritization of outstanding Future Agenda Item Requests submitted by City Council from 2024 to present.

FISCAL IMPACT
There is no direct fiscal impact associated with this item. The purpose is to prioritize previously approved Future Agenda Item Requests.

BACKGROUND
The City Council uses Future Agenda Item Requests to introduce topics for future consideration. These requests span policy direction, program development, capital projects, and operational changes.

The process for adding Future Agenda Item Requests is governed by the City Council’s adopted Meeting Rules and Procedures, Policy No. 110-1. Under this policy:
 Items may be added through the standard agenda process by the City Manager, City Attorney, Mayor, or Council Members
 The Mayor or two Council Members may submit a written request to the City Manager at least one week prior to agenda publication, subject to staff capacity  An individual Council Member may request an item either in writing or verbally during a Council meeting under “Request for Future Agenda Items”  Council discussion at that stage is limited to whether staff time and City resources should be allocated and the anticipated timing  Staff work does not begin unless the Council provides direction to proceed, unless the City Manager determines the item is urgent

CITY COUNCIL AGENDA ITEM NO. H.6
04/28/2026
Staff has compiled all Future Agenda Item Requests submitted from January 2024 through the present. The list includes 62 requests across multiple departments.

Request Status Summary:
 Multiple items remain active or pending
 Departments are managing competing priorities
 Some items have required multi-phase implementation over time  Several items require significant analysis before returning to Council  Some items have been completed, withdrawn, or are no longer active This discussion item allows Council to align priorities and provide clear direction to staff.

CITY COUNCIL STRATEGIC INITIATIVE
This item supports all Strategic Initiatives by aligning work efforts with Council priorities and available resources.

PREVIOUS ACTION
Not Applicable

DATE OF NOTICE
Not Applicable

ENVIRONMENTAL DETERMINATION
Not Applicable

ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:

1. Take no action and maintain the current list without prioritization

2. Continue item with direction for staff to return with additional information.

ATTACHMENT(S)

1. Future Agenda Item Request Log

2. Meeting Rules and Procedures, Policy No. 110-1

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 1 of 10

CITY OF BRENTWOOD

MEETING

RULES AND PROCEDURES

TABLE OF CONTENTS
Page

1. PURPOSE; APPLICABILITY ........................................................................................... 2

2. MEETINGS: GENERAL RULES ...................................................................................... 2

3. ELECTION OF CITY COUNCIL OFFICERS; DUTIES ..................................................... 4

4. MEETING AGENDA: PREPARATION AND CONTENTS.................................................. 6

5. DECORUM ....................................................................................................................... 7

6. VOTING AND DECISION; RECONSIDERATION ............................................................. 8

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 2 of 10

1. PURPOSE; APPLICABILITY

1.1 Purpose. The purpose of the Council Meeting Rules and Procedures (these “Rules”) is to establish protocols that will be convenient for the public and contribute to the orderly conduct of City business. These Rules apply in addition to:
• the Ralph M. Brown Act Open Meeting Law (Brown Act, Gov’t. Code §55950 and following);
• the Political Reform Act (Gov’t. Code §81000 and following); and • any other California laws that govern the conduct of City Council meetings.

1.2 Applicability. These Rules apply to meetings of the City Council and all City Commissions (unless: a provision is clearly not applicable, stated otherwise in the ordinance establishing a particular commission, or stated otherwise in state law). Reference to Mayor, Council, Council Member, and City Clerk shall respectively mean Chairperson, Commission, Commissioner and Secretary, when applicable to a City commission.

1.3 Effect. Failure to observe these Rules does not invalidate any otherwise lawful action.

2. MEETINGS: GENERAL RULES

2.1 Meeting – Definition. The term meeting means the gathering together of three or more members of the City Council (or a majority of the total members of any commission) to hear, discuss, deliberate, or take action on any matter within its jurisdiction. (Gov’t. Code §54952.2(a).)
1 2.2 Meetings Open to the Public. Unless otherwise authorized by law to be held in closed session, all City Council meetings are open and public. (Cal. Const. art I, §3(b)(1); Gov’t.

Code §54953(a).)

2.3 Time and Place of City Council Meetings. The City Council shall hold regular meetings at the dates, time, and location set forth in Municipal Code Chapter 2.04 and any related resolutions, or as modified by the Council.

2.4 Quorum. A majority of the total members of the Council shall constitute a quorum and is sufficient to transact regular business. A Council Member present but abstaining is counted for purposes of constituting a quorum. A Council Member disqualified from voting by law is not counted for purposes of constituting a quorum. (See Section 3.4a below.) If there is no quorum, the Mayor or City Clerk shall adjourn the meeting to a stated time and place.

2.5 Presiding Officer. The Mayor is the presiding officer of the Council. In the absence of the Mayor or in case of conflict under Section 3.4a, the Vice-Mayor shall preside. In the absence of the Mayor and Vice-Mayor, the City Manager shall preside over the election of a temporary chair.

The temporary chair will preside until the return of one of the officers. 1 The Brown Act prohibits a majority of a city council, outside an open and noticed meeting, from using a series of communications of any kind (including telephone or email, or through intermediaries) to discuss, deliberate or take any action on city business. (Gov’t. Code §54952.2(b)(2).

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 3 of 10

2.6 Types of meetings.
a. Regular meetings. This is the regular City Council meeting generally held twice per month, as established by the Municipal Code (Chapter 2.04) and City Council Resolution. b. Special Meetings. A special meeting may be called by the Mayor or by a majority of the City Council. Notice must be given in conformance with Government Code §54956 at least 24 hours before the special meeting.
c. Closed Sessions. The City Council may meet in closed session (not open to the public), as provided by California law. No member of the City Council, City employee or person present during a Closed Session may disclose to anyone not present at the Closed Session the content or substance of any confidential written materials or confidential discussions which took place during the session, unless the City Council votes to authorize disclosure of such information by a majority vote, except as otherwise required by law. (Gov’t. Code § 54956.5.) d. Adjourned Meetings. The City Council may adjourn a regular or special meeting to a specific time and place. (If there is less than a quorum at any scheduled meeting or if all members are absent, the Mayor or City Clerk may declare the meeting adjourned to a stated time and place and post notice of that fact consistent with Government Code § 54955. e. Continued Hearings. The City Council may continue any hearing to a subsequent meeting, stating the specific date, time, and place. (Government Code § 54955.1). f. Emergency Meetings. The City Council may hold an emergency meeting under Government Code section 54956.5 if a majority of the members of the City Council determine that there is 1) a work stoppage or other activity which severely impairs public health, safety, or both, or 2) a crippling disaster which severely impairs public health, safety, or both. Notice shall be given as provided in Government Code section 54956.5. g. Teleconferences. The City Council may use teleconferencing for any City Council meeting. Each teleconference location must be open to the public, and an agenda posted at each location. Each teleconference location shall be identified in the notice and agenda of the meeting. At least a quorum of the Council Members must be present at locations within the City.

All votes taken during a teleconferenced meeting shall be by roll call vote. (Gov’t. Code § 54953.)
h. Meetings with City Commissions. The City Council may hold a joint meeting with a City Commission, or with another public agency, in conformance with the Brown Act.

2.7 Minutes; Record-keeping. The City Clerk or his or her designee will take action minutes, consisting of the names of individuals speaking about an item, and the action taken by Council on each item including the motion and the vote. City Council and Planning Commission meetings are generally broadcast live and are also available for viewing later on the City‘s website. The City maintains audio recordings for other commission meetings. Copies or transcripts are available upon request, with prior payment of fees established by City Council resolution.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 4 of 10
3 ELECTION OF CITY COUNCIL OFFICERS; DUTIES

3.1 Election of Vice Mayor. The City Council shall elect a Vice Mayor for a two-year term, at the meeting when new Council Members are sworn in after a general municipal election. If the office of Vice Mayor becomes vacant for any reason (including resignation, incapacity, death, recall, municipal election, or removal by majority vote), the City Council shall elect one of its members to fill the vacancy at the next regular meeting. The election or removal of the ViceMayor requires three affirmative votes.

3.2 Duties of Mayor. The Mayor has the power, authority, and discretion, without a vote of the majority of the Council (except as noted) to:
a. Preside over Council meetings:
1) maintain order and proper decorum (See Rule 5 below); 2) announce the business before the Council in the order set forth in the agenda (or as such order may be changed per Rule 4.3 below);
3) call for votes on each matter requiring a decision, and announce the results. The Mayor may make a motion, second and debate matters, subject only to the same limitations of debate as are imposed upon all members.);
4) when requested, make these Rules known and decide questions of order, subject to an appeal of the Council;
5) set time limits on Council discussion (subject to Council concurrence) and on communications from members of the public, consistent with the Brown Act; and 6) open public hearings.”
b. Agendas. Work with the City Manager in the preparation of agendas, and place items on a future Council meeting agenda, under Rule Sections 4.2 and 4.4 below. c. Signing. Sign all documents as authorized by the City Council, and ceremonial documents.
d. Subcommittees. Create subcommittees, with a concurrence of the Council, under Section

3.4b.
e. Appointments. Make appointments to a public office or position, with the confirmation of a majority of the City Council.
f. City Spokesperson. Serve as the chief spokesperson and representative for the City and City Council for matters concerning public policy.
g. Other duties. Perform other duties as are required by law or as pertain to the office of Mayor.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 5 of 10

3.3 Duties of Vice Mayor. The Vice Mayor has the power and authority to:
a. Exercise the duties and powers of the Mayor, in the Mayor’s absence. b. Serve with the Mayor as spokesperson and representative for the Council. c. Assist the Mayor in anticipating an issue that may warrant a special meeting.

3.4 Duties of all Council Members. It is the duty of each Council Member to attend Council meetings, adhere to these Rules, and to cast votes as outlined below. a. Abstention from voting. A Council Member must abstain from voting if:
1) the Council Member has a personal or financial interest in the matter as defined in the California Political Reform Act (Government Code §§ 81000 et seq.) 2 ; or
2) the law otherwise declares the Council Member's participation to be a conflict of interest (e.g., Government Code §§ 1090, 1126, 81000 et seq.; or case law); or 3) the member is disqualified as to a particular matter because of his or her absence from a prior public hearing and inability or failure to review the prior testimony and evidence presented.

If a Council Member is disqualified, he or she shall declare this fact and the reason for it on the record, and shall leave the room until the matter is concluded. However, if the matter on which the Council Member is disqualified is on the Consent Calendar, and is not pulled from the Consent Calendar, the Council member does not need to step down from the dais during the vote. Rather, before the Consent Calendar vote, he or she should declare this fact and the reason for it on the record and state that he or she is not voting on that item. b. Committees and Boards. The business of the City Council will from time to time require work in Council committees (either a standing committee or ad hoc committee), and through Council Member participation on boards of other governmental agencies.

The Mayor, a majority of the Council, or staff may recommend formation of a committee. A committee assists in the resolution or study of issues arising from a specific area of Council concern. All communications and advice from a committee shall be made to the Council. A committee serves until discharged by a majority of the Council.

It is the duty of any Council Member sitting on such a committee, or outside board, to make periodic reports to the City Council as a whole and to the general public at regular City Council meetings. It is also the duty of a Council Member to timely advise his or her alternate, if any, if the Council Member will be absent from any committee or board meeting.

3.5 Absences. A Council Member should endeavor to give notice to the Mayor, City Manager, or City Clerk in advance if he or she will be absent or late to a Council meeting. If a Council Member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he or she attended, his or her office becomes vacant and shall be filled as any other vacancy. (Gov’t. Code §36513.)

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 6 of 10
4 MEETING AGENDA: PREPARATION AND CONTENTS

4.1 General. The City Council will not discuss any item of business not appearing on the written agenda, except as provided in Government Code section 54954.2.

If other matters (not on the agenda) are raised by the public, the City Council or staff may refer the matter to staff or to a subsequent meeting.3 (Gov’t. Code §54954.2.)

4.2 Agenda Preparation; Distribution. There shall be a written agenda for each City Council meeting. The agenda shall contain a brief general description of each item of business to be transacted or discussed and shall include other matters as set forth in this Section 4. The City Clerk shall prepare the agenda in conjunction with the City Manager’s office. Anonymous communications will not be considered nor placed on the agenda. Only the City Manager, City Attorney, the Mayor and Council Members may add items to a Council agenda. If a member of the public wishes an item to be added, he or she must have a Council Member sponsor the item. The agenda will be posted and distributed as required by the Brown Act. (Gov’t. Code §§54954.2, 54954.1.)

4.3. Agenda Contents; Order of Business. The agenda shall include general information, a brief description of items of business, and the order of business (See Government Code § 54954.2).

The order of business is as follows, subject to change by the Mayor, Vice-Mayor (in the Mayor’s absence), City Manager or a majority vote of the City Council:

Call to Order and Roll Call
Pledge of Allegiance
Presentations (and Proclamations) (these may also be included on the Consent Calendar.) Public Comments (for items not on the public hearings or business items portions of the agenda, or requests for future agenda items)
Informational Reports from Council Members, committees, liaisons, and staff Consent Calendar
Public Hearings4
Business Items
Request for Future Agenda Items (by Council Members)
Adjournment
2 A Council Member may not make, participate in making, or in any way attempt to use their official position to influence a governmental decision in which they know (or have reason to know) they have a financial interest. (Gov’t. Code § 81000.) 3 No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights, ask a question for clarification, or provide a reference to staff or other resource for factual information. (Gov’t. Code §54954.2) 4 Public Hearings. Public hearings are those having specific notice requirements by state law or City ordinance. At the hearing, the Council shall afford any interested person (and his or her representative) the opportunity to speak, present witnesses and evidence, subject to these Rules. Public hearings will be conducted in the following order: (1) Staff Reports and Council Member questions to staff; (2) Public hearing opened by Mayor; (3) Public testimony; (4) Mayor closes the public hearing, by majority vote; (5) Discussion among Council Members; and (6) Action by majority vote

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 7 of 10

4.4 Adding Future Agenda Items.

An item may be added to a future agenda, and staff time authorized, in either of the following ways:
a. Standard agenda process for agenda preparation, under Rule Section 4.2 above, including:
1) by the City Manager, City Attorney, or staff; or
2) by written request to the City Manager by the Mayor or two Council Members at least one week before the publication of the next agenda (Thursday by 5:00 p.m.) and the City Manager determines that there is adequate staff time to prepare discussion and recommendation materials; or
b. By an individual Council Member making:
1) a written request to the City Manager at least one week before the publication of the next agenda to place the item under Request for Future Agenda Items on the next agenda; or
2) a verbal request at a Council meeting to have an item placed on the next agenda under Request for Future Agenda Items.

In either case (b.1 or b.2), the listed item will identify the Council Member making the request and briefly describe the nature of the request. Council discussion will be limited to whether staff time and City resources should be spent on the item and the time period for scheduling. Staff will not spend time on the requested item unless and until the Council wishes additional information, except that if staff has already worked on a matter or the City Manager deems an item to be urgent, he or she may place it on the next agenda as an action item.
5 DECORUM

5.1 Decorum Generally - City Council Members. The Mayor and Council Members shall preserve order and decorum at City Council meetings. Council Members shall confine their remarks to the agenda item under consideration and speak only when recognized by the Mayor, except as otherwise provided in these Rules. Once a Council Member is recognized, he or she will not be interrupted unless called to order by the Mayor. A Council Member may not, by conversation or otherwise, disturb or disrupt the proceedings or the peace of the City Council in any way, nor disturb any other Council Member or member of the public while speaking, nor refuse to obey the instruction of the Mayor or City Council.

During a quasi-judicial hearing5
, an applicant or appellant is entitled to due process of law, including a meaningful opportunity to be heard. Council Members should not receive information outside of the hearing on the matter unless they disclose the nature of the communications. Council Members will give full attention to speakers at the hearing. 5 A quasi-judicial hearing is one that involves the application of rules to a specific project or set of existing circumstances.

Examples include land use matters (but not legislative decisions such as General Plan or zoning amendments, or development agreements), employee disciplinary proceedings, and proceedings for the revocation, suspension, or reinstatement of permits, licenses, and franchises.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 8 of 10
Council meetings will be governed by common sense and good taste. In case of a dispute concerning a procedural matter not specifically covered in these Rules, the majority vote of the Council will control.

5.2 Decorum Generally - Public.

Members of the public wishing to speak during the public discussion are requested to fill out the speaker form provided and hand the card to the City Clerk at the beginning of (or during) the meeting. Comments by members of the public are generally limited to five minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. A speaker may not allocate his or her time to another speaker. The Mayor will invite public testimony on each item at the appropriate time. Written documents or messages to the City Council or any Council Member while the City Council is in session, which pertain to the Council’s business, shall be made only through the City Clerk.

A member of the audience must come forward to the lectern so that their remarks may be accurately recorded. All remarks shall be addressed to the Mayor, except that answers to questions posed by a City Council Member recognized by the Mayor may be addressed to the questioner. No person other than a member of the City Council and the person having the floor shall enter into any discussion, either directly or through a Council Member, without the permission of the Mayor. The comments must be pertinent to the agenda item under discussion. A member of the public may not ask a question of a Council Member or staff member, except through the Mayor. Speakers are urged to avoid unnecessary repetition in their remarks and instead simply indicate agreement with previous speakers.

If a meeting is willfully interrupted by any individual, group or groups of people so as to render the orderly conduct of the meeting unfeasible, the Mayor may recess the meeting and require the removal of individuals who are interrupting the meeting, or clear the room and continue the meeting allowing only members of the press to remain. (Gov’t. Code §§ 54957.9.)”
6 VOTING AND DECISION; RECONSIDERATION

6.1 Voting and Decision. Ordinances, resolutions and other matters submitted to the Council must be adopted by a majority vote of the total membership of the Council unless a greater number of votes is required by law. A majority means three votes for the City Council (and for each City commission with a total of five members). If one or more Council Members is absent and a majority vote cannot be obtained, and no additional action is taken, the matter shall automatically be added to a future agenda, to be considered at least once with all Council Members present.

If a member (qualified to vote) does not vote in the affirmative or negative, the member shall be deemed to have voted in the affirmative.

A tie vote means the motion is not approved.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 9 of 10
After a vote is taken on a matter, if an appropriate resolution is not already prepared, the Council may direct the staff to prepare a resolution reflecting the City Council’s findings and decision. A resolution brought back to the Council may be placed on the Consent Calendar. (No public comments can be received or considered unless a public hearing is re-noticed.) The vote is not considered final until the City Council reviews and approves the resolution at a later meeting.

6.2 Reconsideration. This section 6.2 does not apply to City Commissions. a. Reconsideration of Quasi-Judicial Actions. (See footnote 5.) A motion to reconsider any quasi-judicial action taken by the City Council may be made by any Council Member who voted with the majority on a question, and may be seconded by any Council Member. The motion must be approved by a majority vote of the entire City Council. The City Clerk shall provide notice to all interested parties as soon as possible when a matter becomes the subject of a motion to reconsider.
1) Timing. The motion must be made at the same meeting at which the action was taken (including an adjourned or continued meeting), at the next regular meeting, or at any intervening special meeting. If a request for reconsideration is communicated to the City Manager by any Council Member who voted in the majority, at least 24 hours before the state law deadline for posting the City Council meeting agenda, then the request shall appear on the posted agenda for the next regular meeting or intervening special meeting. Otherwise, no City Council discussion or action on reconsideration may occur unless the item is appropriately added to the agenda under Government Code section 54954.2(b) which addresses adding items that are not listed on a posted agenda, when immediate action is necessary. (See Rule Section 4.1b.) 2) Effect of Approval of Motion; Notice. If the motion to reconsider is made and approved at the same meeting at which the initial action was taken and all interested persons (including applicants, owners, supporters, and opponents) are still present, the matter may be reconsidered at that meeting or at the next regular meeting or intervening special meeting (subject to the discretion of the maker of the motion) and no further public notice is required.

If the motion to reconsider is made and approved at the same meeting at which the initial action was taken but all interested persons are not still present, or if the motion is made and approved at the next regular meeting or intervening special meeting, the item shall be scheduled for consideration at the earliest feasible City Council meeting and shall be re-noticed in accordance with state law and the Municipal Code. In certain circumstances, a right may have vested after the initial decision, precluding reconsideration.
b. Reconsideration of Legislative or Other Non-Quasi-Judicial Actions. The City Council may rescind, repeal or amend its prior legislative or other non-quasi-judicial actions (unless precluded from doing so under applicable laws) at any regular or special meeting of the City Council. Noticing and scheduling of such actions shall be consistent with Rule Section 4 (Meeting Agenda: Preparation and Contents) and any required notice provisions.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/10/2023
Resolution No: 2023-123 Page 10 of 10
Revision History
Date Resolution
11/13/2001 2399 adopted policy
04/27/2004 2004-97 amended Rules 1-27 added rules 28-36 05/25/2005 2005-260 deleted Rule 8
04/11/2006 2006-73 deleted Rule 36
01/23/2007 2007-15 added Rule 13A
10/09/2007 2007-225 amended Rule 13A
05/24/2011 2011-67 deleted a portion of Rule 32 & amended Rule 28H 01/22/2013 2013-11 amended Rule 26 Priority of Business 12/10/2013 2013-174 amended Rule 35 in its entirety
12/09/2014 2014-182 amended Rule 13 A
6/14/2016 2016-74 Re-adopting new Meeting Rules and Procedures 12/12/2017 2017-162 Quorums and reconsideration of matters by City commissions 10/10/2023 2023-123 – Amended Rule 3.2 and 5.2

Future Agenda Item Request Log 2024 - Present
Request Date Requestor Request Status
1/9/2024 Meyer Discussion related to the scheduling of Special City Council Meetings and Workshops

COMPLETE
1/23/2024 Meyer Zoom Public Comments WITHDRAWN2/13/2024 Mendoza Request for Council to receive personnel files for Council's direct reports (City Manager and City Attorney).

COMPLETE
2/13/2024 Mendoza Changes to the calendar on the City's website. COMPLETE2/27/2024 Mendoza Request for potential updates to Affordable Housing Ordinance requirements

COMPLETE
2/27/2024 Mendoza Design Standards - Green strip in front of sidewalk WITHDRAWN3/12/2024 Meyer Hate speech - review methods to restrict during public comments (Statement of Values)
In ProgressAssigned to the DEBI Committee
3/12/2024 Pierson Council Committee to review Brentwood Municipal Code COMPLETE3/26/2024 Mendoza Sales Tax Measure WITHDRAWN3/26/2024 Pierson Rules & Procedures Amendment WITHDRAWN3/26/2024 Pierson Annual Legislative Housing Update COMPLETE4/9/2024 Meyer Economic Development Update COMPLETE

Draft

Future Agenda Item Request Log 2024 - Present
4/9/2024 Mendoza Various Housing Legislation with CalCities positions COMPLETE4/9/2024 Mendoza Minnesota traffic speed radars 4/23/2024 Motion Approved 5 to 05/14/2024 Meyer Change regular time for Agriculture Enterprise Committee to 4/5pm

COMPLETE
6/11/2024 Mendoza / Meyer Consider becoming a Charter City In Progress Assigned to Charter City Committee
6/25/2024 Mendoza / Meyer Request for media outlets with which the City spends money on advertising, or that distribute City press releases, be held to the Society of Professional Journalists Code of Ethics

WITHDRAWN
6/25/2024 Pierson Requested that the City Council consider changing the Age and Disabilities Friendly Communities Committee, and the Diversity, Equity, Belonging and Inclusion Committee, from adhoc to standing committees.

COMPLETE
3/5/2024 Planning
Commission
Open Space Post Measure Q In Progress
Assigned to Municipal Code Update Committee
4/16/2024 Planning
Commission
Lone Oak/Grant/Adams Traffic Discussion COMPLETE
4/30/2024 Mendoza Tobacco Retail License Direction COMPLETE6/4/2024 Planning Commission
300' Public Notice BMC Amendment COMPLETE
8/13/2024 Mendoza Request for status update on Summerset Soundwall WITHDRAWN

Draft

Future Agenda Item Request Log 2024 - Present
8/13/2024 Mendoza Townhall for Business Permitting/License Efficiencies WITHDRAWN8/13/2024 Pierson Trail Status/Further develop between American Ave/Mt. View Dr.

COMPLETE
9/24/2024 Planning
Commission
Request regarding standards and methodology for Vehicle Miles Traveled (VMT) In Progress
9/24/2024 Planning
Commission
Request regarding establishment of pervious surface requirements or guidelines for new projects

COMPLETE
10/8/2024 Mendoza Requested to remove 2001 Shady Willow Lane from the list of surplus land to become a park
In Progress
10/8/2024 Mendoza Consider a design standard regarding shade ratios at parks In Progress10/8/2024 Mendoza Consider adding additional shade at existing parks COMPLETE10/8/2024 Meyer Consider using Ag-Enterprise and/or Art Enterprise funds for John Marsh House
In Progress
11/12/2024 Pierson/Orelemans Consider funding a youth midnight basketball league (ages 12- 25)

COMPLETE
11/12/2024 Mendoza Briefing on PD's media outreach process COMPLETE12/30/2024 Mendoza / Meyer Consider noise mitigation issues at Creekside Pickleball Courts In Progress1/14/2025 Mendoza Update: Vineyard Academy Parkway Traffic Study WITHDRAWN

Draft

Future Agenda Item Request Log 2024 - Present
1/14/2025 Mendoza Update: Vineyards at Marsh Creek Amphitheater WITHDRAWN1/14/2025 Mendoza Review the Farmers Market Configuration COMPLETE1/14/2025 Mendoza Review the Public Information Officer position In Progress1/14/2025 Mendoza Review of City owned land behind Pioneer Elementary In Progress1/14/2025 Oerlemans/Pierson Amendment to the Downtown Specific Plan to allow Tattoo Shops
In Progress
1/14/2025 Meyer Collaborate with East Bay Regional Parks District to repurpose the Flag Barn

COMPLETE
1/14/2025 Maloney/Meyer Request City facilitate a Mental Wellness and Resilience Workshop with the Contra Costa Justice Center

COMPLETE
1/14/2025 Mendoza California Assembly Bill 413 (AB 413) Memo Assessment COMPLETE2/11/2025 Maloney Social Nuisance Ordinance In Progress Assigned to Social Nuisance Ad-hoc Committee
2/11/2025 Meyer Send Midnight Basketball League to Request for Proposal COMPLETE2/25/2025 Pierson Requested that staff explore the feasibility of repurposing the CD Building as a multi-use community facility
In Progress
2/25/2025 Meyer Requested that the City do an educational campaign about chickens

COMPLETE

Draft

Future Agenda Item Request Log 2024 - Present
2/25/2025 Meyer Requested that staff address resident's concerns regarding goats and the City's upcoming weed abatement ordinance.

COMPLETE
2/20/2025 Pierson/Mendoza Pursue Prop 4 Bonds Funds for City Park Improvements COMPLETE3/11/2025 Mendoza Update Public Art Guidelines to include structures In Progress4/8/2025 Pierson Request to adjust Hours of Operation at Pickleball Courts COMPLETE5/13/2025 Meyer Requested that the City Council consider a discussion regarding the meeting date for the Call for Review on the Planning Commission's Decision on the Design Review for Fire Station 94.

COMPLETE
6/10/2025 Pierson Consider Discussion regarding Sanctuary City options WITHDRAWN10/1/2025 Meyer / Mendoza Review of the Open Space Overlay related to Agricultural and Recreational uses at Deer Ridge Golf Course
In Progress
10/25/2025 Meyer/Mendoza 2026 Winter Market In Progress10/22/2025 Maloney/Pierson Communications Policy In Progress45975 Pierson/Mendoza Affordable Housing Program: Item 1 COMPLETE Item 2 and 3 In Progress
1/13/2026 Maloney/Pierson Tourism Strategies Relating to Sporting Events in the Bay Area In Progress1/30/2026 Mendoza/Meyer City Website and Better in Brentwood Website Content Standards and Press Releases
In Progress

Draft

Future Agenda Item Request Log 2024 - Present
2/10/2026 Mendoza Autonomous Vehicles In Progress2/24/2026 Mendoza Traffic Task Force In Progress2/24/2026 Mendoza Encroachment Permit Process In Progress2/24/2026 Mendoza Policy for City-Sponsored Event Attendance Died for lack of motion2/24/2026 Pierson Engineering Standards In Progress

Draft