Brentwood City Council
October 13, 2026

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
www.musco.com · [email protected]
32 SportsCluster® Lighting System Wiring
System Diagram
Follow the instructions in this section to retrofit SportsCluster‑2 lighting systems. A qualified electrician must install supply wiring for each lighting circuit and install harness between electrical components enclosure and crossarm assemblies.

Depending on configuration, Musco may supply factory‑built pole harness(es), and/or disconnect switch(es) in the electrical components enclosure. Each electrical components enclosure may contain up to four drivers. Each driver may power up to two luminaires.

Installation Procedure
Verify pole ID on wire harness matches pole location
on Field Aiming Diagram. Using Field Aiming Diagram,
identify components required for pole location.

Driver
sequence
Fuses
Notes:

1. Pole harness wire color indicated if provided by Musco.

2. Enclosure factory wiring may be dierent than shown above.

One pair of wires per luminaire is required in pole harness.

3. Green Generation systems (in connector) SportsCluster-2 systems (black)

4. Green Generation systems (in connector) SportsCluster-2 systems (white) *Fuse not present if L2/COM is neutral
Wire
connection
sequence
Terminal
blocks
New pole harness
wires (if provided)
Crossarm
harness
Inside pole
or conduit
Field
connections
Luminaire
assembly
Luminaire
sequence
LED Luminaire 1
LED Luminaire 2
Controller
(if present)
Enclosure
(factory wiring)
LED Luminaire 3
LED Luminaire 4
Blk/Wh (–)
Red (+)
L1
L2/COM*
L1
L2/COM*
L1
L2/COM*
Blk/Wh (–) Blk/Wh (–)
2 1 1
2 3
3 4
5 6
7 8
9 Blk/Wh (–) Note 3
Red (+) Black (+) Note 4
Blk/Wh (–) Red/Wh (–) Note 3
Red (+) Red (+) Note 4
Red (+)
Blk/Wh (–)
Red (+)
Blk/Wh (–)
2 Red (+)
Blk/Wh (–) BLue/Wh (–) Note 3
Red (+) Blue(+) Note 4
Blk/Wh (–) Brn/Wh (–) Note 3
Red (+) Brown(+) Note 4
LED Luminaire 5
LED Luminaire 6
10 11
12 13
Blk/Wh (–)
Red (+)
Blk/Wh (–)
3 Red (+)
Blk/Wh (–) Orange/Wh (–) Note 3
Red (+) Orange(+) Note 4
Blk/Wh (–) Purple/Wh (–) Note 3
Red (+) Purple (+) Note 4

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
SportsCluster® Lighting System Wiring
www.musco.com · [email protected]
33 WARNING
Risk of fire or electric shock
Luminaire wiring and electrical parts may be damaged
when drilling for installation of LED retrofit kit.

Check for enclosed wiring and components before
drilling. Only those open holes indicated in these
instructions may be made or altered as a result of kit
installation. Do not leave any other open holes in an
enclosure of wiring or electrical components.

Only qualified personnel may perform wiring. Route
wires as shown in step 1, but leave final connections
for your electrician.

Route driver harnesses from top and middle enclosures
to bottom enclosure and plug into primary wire
harnesses mounted in bracket.

Route equipment grounding conductor and enclosure
harnesses from top and middle enclosures to
bottom enclosure.

Repeat steps 1 – 2 for each stack.

Install conduit as needed or reuse existing conduit
for supply and/or luminaire wiring. Cut all entryways
below electrical components enclosure partition.

Note: Use conduit below partition to route primary wires between enclosure stacks on common circuit. Land conductors on
appropriate distribution lugs.
1 Driver harness
Connector
Equipment grounding
conductor
(green/yellow)
Enclosure harness
Driver harnesses
from upper enclosures
Enclosure harnesses
from upper enclosures
Equipment grounding
conductors from
upper enclosures
Electrical
components
enclosure
2 3
4

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
SportsCluster® Lighting System Wiring
www.musco.com · [email protected]
34 Go to step 9 if retrofitting
Green Generation Lighting system.

Fish all pole wire harnesses between poletop and
appropriate electrical components enclosure(s).

Attach support grips at poletop and midpole
(if required due to pole height).

Trim wire harness to length (if required).

Connect pole harness at poletop and inside electrical
components enclosure(s). Match luminaire ID and wire
polarity per each wire label. Use provided lever‑type
wire connectors.

Use electrical tape to ensure connector levers stay
secure and do not snag on surrounding wires.

Pull supply wiring into enclosure below partition.

Poles with multiple circuits have multiple disconnect
switches, generally in separate enclosures.
5 2+
2+
2–
2–
Mid-point
support cable
*Aluminum (Al), Copper (Cu)
Top support hook
Equipment ground
(Al, Cu)* 5
⁄16 in
Bar harness
Wire harness
Enclosure harness
6 7
8 9

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
SportsCluster® Lighting System Wiring
www.musco.com · [email protected]
35 Connect equipment ground wire from poletop
assembly to equipment ground bar inside electrical
components enclosure.

Using 7/16 in wrench connect bonding jumper from
equipment ground bar in electrical components
enclosure to mounting plate.
10 Electrical
components
enclosure
Bonding
jumper
7⁄16in
75 in•lb (8.5 N•m)
11 Partition
Insulated
equipment
grounding
conductor
Ground bar (Al, Cu)
35 in•lb (3.9 N•m)

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
SportsCluster® Lighting System Wiring
www.musco.com · [email protected]
36 If multiple stacks on pole share an electrical circuit, route lower loads from second stack to distribution
lugs on main subpanel.

Route all power leads for lighting equipment to
appropriate subpanel locations.

Connect equipment grounding conductors (green/
yellow) from each upper enclosure to equipment
ground bar in bottom enclosure. If pole has multiple
stacks, connect bonding jumper from stack with
circuit disconnect. Tighten lugs using standard
screwdriver or SQ2 bit.

Land insulated equipment grounding conductor from
supply on ground bar. See table Disconnect Wiring
Information for torque requirements.

Land supply wires on disconnect switch, and land
neutral wire on distribution lugs. See table Disconnect Wiring Information for torque requirements.

Disconnect is rated for copper wire only. Contact
Musco for adaptor or use UL‑listed adaptor for
aluminum wire.

Steel pole
Enclosure
stack 2
Enclosure
stack 1
Bonding
jumper
35 in•lb
(3.9 N•m)
12 13
14 Supply wiring
(phase wires and
insulated equipment
grounding conductor)
Disconnect switch
(Cu only) 5 mm
or
Distribution lugs
Electrical
components
enclosure
Partition
Equipment ground bar
(Al, Cu) 3⁄16 in
120 in•lb (13.6 N•m)
or
15

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
SportsCluster® Lighting System Wiring
www.musco.com · [email protected]
37 Disconnect Wiring Information
Disconnect
Rating
Terminal Wire Size Range Strip Length Torque
45 A
Disconnect L1,
L2, L3
12–3 AWG (2.5–25 mm2)* 0.63 in (16 mm) 25 in•lb (2.8 N•m) Neutral
terminal block 16–4 AWG (1.5–25 mm2
)* 0.56 in (14 mm) 27 in•lb (3.1 N•m)
Ground lug 14–2/0 AWG (2.5–50 mm2)** 0.75 in (19 mm) 120 in•lb (13.6 N•m) 125 A
Disconnect L1,
L2, L3
10–2/0 AWG (6–50 mm2)*
10–4 AWG (6–25 mm2)*

0.63 in (16 mm)

0.63 in (16 mm)
50 in•lb (5.6 N•m)
65 in•lb (7.3 N•m)
Neutral
terminal block 16–1/0 AWG (1.5–50 mm2
)* 0.71 in (18 mm) 33 in•lb (3.7 N•m)
Ground lug 14–2/0 AWG (2.5–50 mm2)** 0.75 in (19 mm) 120 in•lb (13.6 N•m) *Stranded cable, copper only
**Stranded cable, copper or aluminum
Skip step 16 if player activated controls are not present.

Connect player activated Multi‑Watt control wires to
normally open contacts attached to disconnect switch.

Land (L1) or (MW1) on 1DL contact and (L2) or (MW2)
on 1DM contact.

Additional player activated Multi‑Watt control
modification required for QuickFit system upgrade
operation. Go to Supplemental Instruction: Multi‑Watt
and Player Activated Control Upgrade for details.

ON
OFF
N.O. N.O.

N.O. N.O.
1DM 1DL
CU only:
9 in•lb (1 N•m)
Disconnect
switch
1DM
1DL
L1 or MW1
To
next pole
in zone
From
Multi-Watt™
cabinet
Factory
wired to
controller
G
L2 or MW2
16

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
www.musco.com · [email protected]
38 Lightning Ground
Installation Procedure
Installer must ensure grounding meets minimum
code requirements.

If additional grounding kits or components are
required, contact your local Musco representative or
call +1‑641‑676‑2315.

Lightning grounding conductor for lightning
protection required for all existing poles. See Lightning Grounding Conductor Sizing.

Concrete and wood poles: full length down conductor
from poletop to grounding electrode.

Steel poles: down conductor from bottom of steel to
grounding electrode.

Lightning Grounding Conductor Sizing
Attach to external lightning grounding lug (rated for
aluminum only) or to internal lightning grounding lug
(dual‑rated).

Mounting Height Bare Stranded
Aluminum¹
Bare Stranded
Copper²
Up to 75 ft (23 m) 1/0 AWG
(cross‑sectional area
of 53.5 mm2)
2 AWG
(cross‑sectional area
of 33.6 mm2)
Over 75 ft (23 m) 4/0 AWG
(cross‑sectional area
of 107.2 mm2)
2/0 AWG
(cross‑sectional area
of 67.4 mm2)

1. Copper grounding conductor required for underground connection to grounding electrode. Use properly rated Al to Cu connector.

2. If using copper for lightning, supply copper to aluminum adapters for clamps (rated for aluminum only).

Bonding Jumper Sizing
Length Bare Aluminum Bare Copper
< 6 ft (1.8 m) 4 AWG (cross‑sectional
area of 21.2 mm2)
6 AWG (cross‑sectional
area of 13.2 mm2)
Support external grounding conductor every
4 ft (1.2 m) max.

Protect from damage 8 ft (2.4 m) from grade. PVC
conduit recommended.

When routing below grade, do not allow conductor to
dip below top of grounding electrode.

If concrete pole, bond existing internal ground to new
ground conductor at all available locations
(per code requirements).
3⁄16 in end plate on crossarm
rated for lightning strike
To next poletop assembly
or air terminal (if present)
Bonding jumper from lug
on vertical tube to saddle
clamp on down conductor
#6 AWG Musco supplied
equipment grounding
conductor
Land on ground bar inside
electrical components
enclosure (ECE)
Distribution
panel
Copper to aluminum
connector Erico# LPA598 or
equal, 18 in (0.46 m) above
grade min
Protect down conductor
from damage up to
8 ft (2.4 m) from grade min
(PVC conduit recommended)
Use copper under ground
New lightning grounding
conductor (aluminum)

1. Bond to all internal
grounds present
on pole

2. Support every
4 ft (1.2 m) max
per code
25 Ω or less
measured by contractor
with earth ground tester
New ground rod (copper)
supplied by contractor
Land on lug inside
vertical tube
Land lighting grounding
conductor on clamp
outside vertical tube
Land equipment grounding
conductor on lug inside
vertical tube
1 2
3 4

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
Lightning Ground
www.musco.com · [email protected]
39 Ensure all components of lighting system are
bonded to both lightning ground (shown in red) and
equipment grounding conductor (shown in blue). See
Bonding Jumper Sizing.

Excavate location near pole to depth of at least
2 ft (0.6 m). Drive grounding electrode into ground. In case of shallow bedrock or obstruction, you may drive
electrode at 45° or shallower angle.

Use driving sleeve to prevent deforming end of
electrode. Trim any deformed portion for proper
exothermic fusion‑welding.

Bond conductor to electrode using exothermic
fusion‑welding kit with ignitor and brush. Follow
instructions inside kit.

Ground resistance must be 25 Ω or less and verified by
a 3‑point test with an earth ground tester.

See Testing Instructions: 3‑Point Ground Resistance for testing procedure. Record results on Ground
Resistance Form.
5 6
7 8
©2024 Musco Sports Lighting, LLC · M-5365-en04-1
Testing Instructions: 3-Point Ground Resistance
C2 P2 P1
Ω
OFF
V
TEST
25/50 V
C1

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
www.musco.com · [email protected]
40 Commissioning
Procedure
Call Musco Control‑Link Central™ service center at
+1‑877‑347‑3319 or +1‑641‑676‑2309 one week
prior to anticipated project completion to schedule
commissioning time.

After all circuits are completed, test entire
lighting system.
• Turn off all manual switches
• Turn on control system power
• Turn on manual switches to test each circuit
• Verify contactor pulls in and lights illuminate
Commission lighting system. Set all manual switches
to auto position and call Musco Control‑Link Central
service center at scheduled date and time. During this
process, service center operator:
• Establishes communication
• Remotely switches each circuit and checks status
• Verifies with you each circuit is operating as expected • Operates all circuits and luminaires approximately
three minutes to establish baseline readings for
system monitoring
1 2
Overview
Commissioning is the process required to bring the remote control system on‑line. If your system includes Control‑Link control and monitoring equipment, commissioning is required for the equipment to continue operating normally. It takes approximately one to two hours. The electrical installer must be present for assistance and trouble‑shooting.

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
www.musco.com · [email protected]
41 Notes

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
Notes
www.musco.com · [email protected]
42

©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4
Installation Instructions: QuickFit™ System Upgrade
Notes
www.musco.com · [email protected]
43

www.musco.com ©2024, 2026 Musco Sports Lighting, LLC · M-5119-en04-4 Musco product referenced or shown may be protected by one or more of the patents listed here: https:/www.musco.com/patents/qf_n230a_n230b_n050c.pdf All trademarks are property of Musco Corporation.

©2025 Musco Sports Lighting, LLC · M-5146-en04-1 www.musco.com email: [email protected]
Installation Instructions: QuickFitTM System Upgrade BallTracker® Luminaire

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire 2 Before You Begin
Safety Information
Electrical Safety Guidelines
Use extreme caution near overhead power lines or underground utilities. Observe all safety precautions for high-voltage equipment. Only qualified personnel may perform wiring. Follow all applicable building and electrical codes.

General Safety Guidelines
Follow proper safety procedures and established requirements during installation. Installers must wear the appropriate personal protective equipment including, but not limited to:
• Hard hat
• Steel-toed shoes
• Leather work gloves
• Eye protection
• High-visibility vest
Locate all underground utilities prior to digging.

All tools and equipment supplied by Musco are designed for specific use as described in these instructions. Do not use them in any other manner. Do not alter structural members in any way, such as bend, weld, or drill, without prior authorization from Musco.

THE RETROFIT KIT IS ACCEPTED AS A COMPONENT OF A LUMINAIRE WHERE THE SUITABILITY OF THE COMBINATION SHALL BE DETERMINED BY AUTHORITIES HAVING JURISDICTION. PRODUCT MUST BE INSTALLED BY A QUALIFIED ELECTRICIAN IN ACCORDANCE WITH THE APPLICABLE AND APPROPRIATE ELECTRICAL CODES. THE INSTALLATION GUIDE DOES NOT SUPERSEDE LOCAL OR NATIONAL REGULATIONS FOR ELECTRICAL INSTALLATIONS.

Electrical System Requirements
A qualified electrician must handle the electrical supply installation and hook-up in accordance with national, state, and local codes. Your electrician should review this information before installation begins.

Ensure supply wiring is rated for 90°C. Review label inside electrical components enclosure door and Control System Summary for voltage and phase requirements.

Luminaires generate up to 2.6 mA per driver on the equipment grounding conductor and are designed to meet leakage current requirements per IEC 61347-1.

Basic insulation provided between lighting controller (driver control/power and dimming relay) terminals and main power supply (when applicable).

Inspect all wiring for damage prior to installation.

Always dispose of electronic waste in accordance with all applicable laws and regulations.

Check environmental designations in the retrofit kit instructions before installing. Only proceed in damp or wet areas if instructed. Retrofit kit is suitable for wet locations.

Suitable for operation in luminaires with ambient temperature not exceeding 50°C.

RETROFIT ONLY WITH MUSCO 1500 W (MAXIMUM) HID LIGHT-STRUCTURE 2™, SPORTSCLUSTER®-2, OR GREEN GENERATION LIGHTING® SYSTEMS.

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
3 www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire Installation Procedure
Installation Procedure
Verify pole ID on electrical components enclosure
matches pole location on Field Aiming Diagram. Use
Field Aiming Diagram to identify parts included for
pole location.

Using enclosure stack ID label located on bottom
of enclosure and Field Aiming Diagram, determine
enclosure stack and orientation. BallTracker luminaire
enclosures are typically oriented to 0° (facing field), but may be located between 315° and 45°.

If hanger bracket is not present in proper location on
pole, bracket with mounting strap should be included
in parts list on Field Aiming Diagram.

If strap-mounted bracket is not required, go to step 5.

Measure and mark hanger bracket location on pole.

Bracket Positioning
Stacker (Upper) Enclosure Height Dimension A
281⁄2 in (724 mm) 29 1/2 in (749 mm)
401⁄2 in (1029 mm) 41 1/2 in (1054 mm)
Primary (Lower) Enclosure Height Dimension B
40 1/2 in (1029 mm) 12 ft 10 7/8 in (3934 mm)
52 1/2 in (1334 mm) 13 ft 10 7/8 in (4239 mm)
Dimension A in chart allows for approximately 0.75 in
(20 mm) gap between upper and lower enclosures.

Dimension B locates bottom of lower enclosures
approximately 10 ft (3048 mm) above grade.
1 B
A
2 QuickFit™ system upgrade BallTracker® luminaires provide needed light for aerial sports in a responsible way, minimizing sky glow. The luminaire includes a dedicated driver that operates at 208–480 Vac. Drivers, surge protection, and fusing are mounted in an electrical components enclosure. Luminaires are mounted on a crossarm, factory-wired, and attached to the electrical components enclosure. Consult the Field Aiming Diagram for luminaire placement.

Tools/Materials Needed
Installer Supplied
❑ Torque wrench
❑ 7/16 in socket
❑ 9/16 in socket
❑ Standard screwdriver
❑ 1/2 in socket (strapping only)
Musco Supplied
❑ Snips (strapping only)

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire Installation Procedure
4 Cut straps to required length. Pull tight around pole and trim excess within 1 in (25 mm) of strap bracket.

Cut across square holes, not between them.

Diameter Strap Length
0–19 in (0–483 mm) 45 in (1143 mm)

19.1–24 in (483–610 mm) 60 in (1524 mm)

24.1–30 in (610–762 mm) 78 in (1981 mm)

30.1–36 in (762–914 mm) 96 in (2438 mm)

36.1–42 in (914–1067 mm) 114 in (2896 mm)

42.1–48 in (1067–1219 mm) 132 in (3353 mm)
Attach bracket to pole. Torque 5/16 in strap bracket
hardware A to 12 ft•lb (16 N•m) using 1/2 in socket and torque wrench. Torque all 3/8 in tensioning nuts B to
20 ft•lb (27 N•m) using 9/16 in socket and torque wrench.

CAUTION
Falling equipment hazard
Ensure you meet torque values specified on all
tensioning hardware.

If tensioning bolt is fully seated and strap is not yet tight, trim strap at next set of holes and repeat step 4.

A
B
9⁄16 in
20 ft•lb
(27 N•m)
½ in
12 ft•lb
(16 N•m)
Strap
Tensioning
bolt
Strap
bracket
Bracket
3 4

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
5 www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire Installation Procedure
Mount enclosure and crossarm assembly on hanger
bracket. Tighten captive screws on hub if present
(bottom cabinet only). Using 9/16 in wrench, torque
hanger bolt to 30 ft•lb (41 N•m).

Only qualified personnel may perform wiring. Route
wires as shown, but leave final connections for your
electrician. See Installation Instructions: QuickFit System Upgrade for wiring details.

WARNING
Risk of electrical shock
To prevent wiring damage or abrasion, do not expose
wiring to edges of sheet metal or other sharp objects.

Route harnesses from top and middle enclosures to
bottom enclosure.
5 6
Driver harness
BallTracker
enclosure
Connector
Equipment grounding
conductor from upper
enclosure
(green/yellow)
Enclosure harness
Electrical
components
enclosure
Driver harness
Enclosure harness
Equipment grounding
conductors
Main enclosure

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire Installation Procedure
6 Conduit may be required to connect enclosure to
adjacent enclosure stacks. If conduit is not required
skip to step 10.

WARNING
Risk of fire or electric shock
Luminaire wiring and electrical parts may be damaged
when drilling for LED retrofit kit installation. Check for enclosed wiring and components before drilling.

Only those open holes indicated in these instructions
may be made or altered as a result of kit installation.

Do not leave any other open holes in an enclosure of
wiring or electrical components.

Only qualified personnel may perform wiring. Route
wires as shown, but leave final connections for
your electrician.

Use conduit to connect enclosure to main enclosure
stack. Cut all entryways in bottom of enclosure or in
back wall below partition.

Verify pole ID on luminaire cartons matches pole ID
and location on Field Aiming Diagram.

Route driver harness through conduit and plug into
mating harness on main stack subpanel.

Connect equipment grounding conductor to ground
bar in main stack enclosure.
7 Steel pole
Main enclosure
Equipment
grounding
conductors
Driver Harness
Flexible conduit
BallTracker
enclosure
35 in•lb
(3.9 N•m)
8 9

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
7 www.musco.com · [email protected]
Installation Instructions: QuickFit™ System Upgrade BallTracker® Luminaire Installation Procedure
Remove and discard orange protective caps covering
electrical connections from luminaire knuckle and
mounting plate. Do not remove orange tag around
captive bolt.

WARNING
Luminaire may fall if bolts are not tight
Do not remove tag before tightening bolts.

Match luminaire ID to crossarm and install luminaire
onto mounting plate. Insert knuckle into mounting
plate and pivot into position.

Using 7/16 in socket and torque wrench, tighten captive mounting bolts to 20 ft•lb (27 N•m). Orange tag will
break loose before all bolts are fully tight.

Verify proper luminaire alignment. Crossarm and
luminaires should align with poletop luminaires.

Use Installation Instructions: QuickFit System Upgrade to complete wiring and connect to electrical supply.
10 F3 1
Luminaire ID
Pole ID
Orange
protective
cap
11 12
13 Correct Incorrect
7⁄16 in
20 ft•lb (27 N•m)
Insert
Pivot

©2025 Musco Sports Lighting, LLC · M-5146-en04-1
Product referenced or shown may be protected by one or more of the patents listed here:
https:// www.musco.com/patents/qf_n230a_n230b_n050c.pdf www.musco.com All trademarks are property of Musco Corporation. email: [email protected]

CITY COUNCIL AGENDA ITEM NO. G.3
10/13/2026
SUBJECT: Contract Amendment No. 1 with R & R Pacific Construction for the Innovation Center @ Brentwood Infrastructure, CIP Project No. 336-31695
DEPARTMENT: Engineering
STAFF: Allen Baquilar, Director of Engineering/City Engineer Anju Pillai, Engineering Manager
Angel Abarca, Senior Engineer

TITLE/RECOMMENDATION
Adopt a Resolution approving Amendment No. 1 to the Construction Contract with R & R Pacific Construction (“R&R”) for the Innovation Center @ Brentwood Infrastructure, CIP Project No. 336-31695 (“Project”) increasing the authorized construction contingency by $367,726 to $735,452; increasing the total authorized contract not-to-exceed amount to $3,186,958; and authorizing the City Manager, or designee, to execute the amendment and approve and execute change orders within the authorized construction contingency.

FISCAL IMPACT
The original contract with R&R was approved on January 13, 2023, in the amount of $2,451,506, plus funding authorization for a 15% contingency of $367,726, for a total authorized contract not-to-exceed amount of $2,819,232.

If approved, Amendment No. 1 will increase the contingency portion of the contract by an additional $367,726 to $735,452, bringing the total authorized contract not-toexceed amount to $3,186,958. After accounting for contingency previously utilized, the currently available contingency of $27,338 would increase to $395,064.

The Project is included in the adopted 2026/27 – 2030/31 Capital Improvement Program (CIP), and sufficient funding is available for the proposed amendment. The primary funding sources for the Project are Development Impact Fees and the Capital Infrastructure Fund.

CITY COUNCIL AGENDA ITEM NO. G.3
10/13/2026

BACKGROUND
The Innovation Center @ Brentwood Infrastructure project is the first phase of the former Priority Area 1 – Innovation Center Infrastructure Improvements. This phase extends wet utilities including water, sewer and non-potable water, from the existing terminus of Empire Avenue westerly under State Route 4 (SR 4) towards Heidorn Ranch Road.

On January 13, 2026, the City Council awarded the construction contract to R&R Pacific Construction in the amount of $2,451,506, with an authorized 15% contingency of $367,726, for a total contract not-to-exceed amount of $2,819,232.

In March 2026, R&R Pacific Construction (R&R) began preliminary construction activities. This initial work included staking temporary construction and public utility easements, performing exploratory work, and potholing existing utilities within both the City limits and the California Department of Transportation (Caltrans) right-ofway.

During construction, crews encountered several unforeseen field conditions and underground conflicts that required additional work and extended the timeline beyond the original schedule. These challenges included additional utility potholing and verification, survey re-staking associated with unknown conflicting utilities, and additional work and coordination required to comply with Caltrans permit and rightof-way requirements.

Additionally, R&R encountered significantly higher groundwater levels than anticipated throughout portions of the project site. To help lower the groundwater table and prepare the site for excavation, six additional dewatering wells with pumps and equipment were installed in July 2026, for a total of ten (10) wells now actively dewatering the project site. With the additional wells in place, R&R anticipates the groundwater levels will drop sufficiently to allow the 30-foot-deep excavation activities to resume at the westerly end of Empire Avenue.

Due to these unforeseen field challenges, additional contingency funds are necessary for the completion of the project. The proposed increase in the contract contingency and the not-to-exceed amount for the contract are summarized below:

CITY COUNCIL AGENDA ITEM NO. G.3
10/13/2026
Contract with R&R
Contract
Amount
Contingency
Amount
Total Contract
Not-toExceed
Original Contract Award $2,451,506 $367,726 $2,819,232
Proposed Amendment No. 1 $2,451,506 $735,452 $3,186,958 Increase In Total Not-to-Exceed $0 $367,726 $367,726
Given that a significant portion of the original contingency has already been utilized to address underground utility conflicts, permitting requirements and the installation and operation of dewatering wells, staff requests approval of a contract Amendment No. 1 to increase the construction contingency.

The additional contingency provides the operational flexibility necessary to maintain the project schedule. This amendment will allow R&R to complete the remaining work in accordance with the approved plans, specifications, permit requirements, and City standards, without committing the City to expend the full contingency balance.

CITY COUNCIL STRATEGIC INITIATIVE
Focus Area 1: Public Works, 2. Water, Wastewater, and Solid Waste Services: Provide safe and sustainable water, wastewater, and solid waste services for the build-out of the City per the City’s General Plan.

PREVIOUS ACTION
Previous Action by the City Council is included in Attachment 1.

DATE OF NOTICE
Not Applicable.

ENVIRONMENTAL DETERMINATION
A Notice of Exemption (NOE) was filed with the Contra Costa County Clerk Recorder on December 18, 2025.

CITY COUNCIL AGENDA ITEM NO. G.3
10/13/2026

ALTERNATIVE OPTION(S)

1. Do not approve Amendment No. 1 to the Construction Contract with R & R Pacific Construction for the Innovation Center @ Brentwood Infrastructure, CIP Project No. 336-31695 (“Project”) and direct staff return with additional background information and alternative options, if any. If Amendment No. 1 is not approved, the total authorized contract not-to-exceed amount would remain $2,819,232, and the currently available contingency would remain $27,338. This may limit staff’s ability to authorize additional work and could delay Project completion.

ATTACHMENT(S)

1. Previous Action

2. Resolution

3. CIP Sheet

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On January 22, 2019, by Resolution No. 2019-06, the City Council approved and authorized the City Manager or designee to execute an agreement for civil engineering services with Carlson, Barbee, and Gibson in an amount not-to-exceed $850,000, which included a 10% contingency for the Priority Area 1 Infrastructure Improvements, CIP Project No. 336-31695.

On May 14, 2024, by Resolution No. 2024-51, the City Council approved and authorized the City Manager, to execute an agreement for purchase and sale of easement rights with Nunn Family (No.2) Limited Partnership, for a portion of APNs 019-081-023 and 019-081-024, to acquire utility easements necessary for CIP Project No. 336-31695, Innovation Center @ Brentwood Infrastructure, for $193,904, and authorized the execution of other documents as necessary to complete the rightof-way transaction.

On July 23, 2024, by Resolution No. 2024-80, the City Council approved and authorized the City Manager, or designee, in coordination with the City Attorney, to execute an agreement for purchase and sale of easements with Melrina A. Houser, as trustee of the Houser Family Survivor’s Trust, as to an undivided 37.5% interest; William P. Maggiora and Joyce K. Yano-Maggiora, husband and wife, as joint tenants, as to an undivided 37.5% interest; and Debra R. Maggiora, a married woman as her sole and separate property as to an undivided 25% interest, for a portion of APNs 019-081-009 and 019-081-020, to acquire utility easements necessary for CIP Project No. 336-31695, Innovation Center @ Brentwood Infrastructure, for $84,500, and authorized the execution of other documents as necessary to complete the rightof-way transaction.

On January 13, 2026, by Resolution No. 2026-03, the City Council approved the contract documents, awarded the bid and authorized the City Manager or designee to execute a construction contract and necessary documents for the Jeffery Way Utility Extension Improvement Project, CIP No. 336-31695, a component of the Innovation Center @ Brentwood Infrastructure project (“Project”) with R & R Pacific Construction, as the lowest responsible and responsive bidder, in the amount of $2,451,506, plus funding authorization for a 15% contingency of $367,726, for a total funding authorization not-to-exceed amount of $2,819,232.

On May 26, 2026, by Resolution No. 2026-44, the City Council adopted the 2026/27- 2030/31 Capital Improvement Program, which included the Project.

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BRENTWOOD APPROVING AMENDMENT NO. 1 TO THE

CONSTRUCTION CONTRACT WITH R & R PACIFIC
CONSTRUCTION (“R&R”) FOR THE INNOVATION CENTER @
BRENTWOOD INFRASTRUCTURE PROJECT (CIP PROJECT NO.
336-31695) INCREASING THE AUTHORIZED CONSTRUCTION
CONTINGENCY BY $367,726 AND TOTAL AUTHORIZED
CONTRACT AMOUNT TO $3,186,958; AND AUTHORIZING THE

CITY MANAGER, OR DESIGNEE, TO EXECUTE THE AMENDMENT

AND APPROVE CHANGE ORDERS WITHIN THE AUTHORIZED

CONSTRUCTION CONTINGENCY
WHEREAS, the Project is included in the adopted 2026/27 – 2030/31 Capital Improvement Program with a total budget of $7,912,000; and WHEREAS, the Innovation Center @ Brentwood Infrastructure (“Project”) is the first phase of the former Priority Area 1 – Innovation Center Infrastructure Improvements and consists of extending wastewater, potable water, and non-potable water utilities from Empire Avenue westward to a segment beyond State Route 4; and
WHEREAS, on January 13, 2026, the City Council awarded the construction contract for the Project to R&R Pacific Construction (“R&R”) for construction in the amount of $2,451,506 with an authorized 15% contingency of $367,726, for a total authorized contract not-to-exceed amount of $2,819,232; and WHEREAS, in March 2026, R&R began preliminary construction activities, including staking temporary construction and public utility easements, performing exploratory work, and potholing existing utilities within the City limits and the California Department of Transportation (Caltrans) right-of-way; and WHEREAS, during construction, several field conditions and underground conflicts were encountered that required additional work and construction time beyond what was originally anticipated; and
WHEREAS, R&R also located groundwater levels throughout portions of the Project site that were significantly higher than anticipated, and to help lower the groundwater table and prepare the site for excavation, six (6) additional dewatering wells with pumps and equipment were installed in July 2026; and WHEREAS, a total of ten (10) wells are operating to reduce groundwater levels, with the contractor monitoring the progress, and the contractor anticipates by mid-October the underground water levels will be suitable to begin the excavation of the 30-foot-deep receiving pit on the westerly end of Empire Avenue; and

WHEREAS, due to these unanticipated challenges encountered in the Project, a significant portion of the approved contingency funds has been utilized to fund the change orders, leaving a balance of only $27,338 remaining in contingency funds; and
WHEREAS, since a significant portion of the approved contingency has already been utilized, staff is requesting approval of a contract amendment with R&R to increase the authorized construction contingency by an additional 15%, in the amount of $367,726, resulting in a revised contingency balance of $395,064; and WHEREAS, this amendment will increase the total authorized contract not-to exceed amount from $2,819,232 to a revised not-to-exceed amount of $3,186,958; and
WHEREAS, the additional contingency will allow R&R to complete the remaining work in accordance with the approved plans and specifications, applicable permit requirements, and City standards.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood:

1. Approves Amendment No.1 to the Construction Contract with R & R Pacific Construction (“R&R”) for the Innovation Center @ Brentwood Infrastructure, CIP Project No. 336-31695 (“Project”) increasing to the authorized construction contingency by $367,726 to $735,452, and increasing the total authorized contact not-to-exceed amount to $3,186,958; and

2. Authorizes the City Manager, or designee, to execute Amendment No. 1 and other documents necessary to implement this authorization, each in a form approved by the City Attorney; and

3. Authorizes the City Manager, or designee, to execute change orders within the authorized construction contingency, consistent with the approved Project scope and the Construction Contract, provided that the total authorized contract amount does not exceed $3,186,958.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of October 2026 by the following vote:

Project Title: * MULTI-YEAR * Project #:

Innovation Center @ Brentwood Infrastructure 336-31695
Description/Justification:

This project, formerly named “Priority Area 1 Infrastructure Improvements” will construct infrastructure improvements to support the development of the Innovation Center @ Brentwood Specific Plan Area. The improvements include the extension of wet utilities (water, sewer and non-potable water) from the existing terminus of Empire Avenue westerly under State Route 4 (SR 4) to Heidorn Ranch Road. Due to a lack of existing right-of-way, the roadway extension from Amber Lane to Empire Avenue is anticipated to be completed through conditions of approvals for the development of adjacent properties within the Innovation Center @ Brentwood.

Project Status:

The first phase of the project consists of extending utilities from Empire Avenue westward past SR 4 and is anticipated to be completed in FY 2026/27. The remainder of the project is anticipated to be completed by adjacent development.

Supplemental Information:

Project funding only covers the installation of wet utilities (water, sewer and non-potable water) on Empire Avenue crossing SR

4. There will be future annual O & M costs from routine maintenance, such as pavement, stormwater, water and sewer lines, traffic striping, concrete, traffic signals, etc. as additional improvements are built to support the Innovation Center at Brentwood.

Right-of-way acquisitions for the utility extension was completed in FY 2024/25. The extension of Jeffrey Way will be completed at the time development occurs through conditions of approval. The project was included in the City’s Strategic Plan for FY 2018/19 - FY 2019/20. Funding is provided by Roadway Development Impact Fees, the Capital Infrastructure Fund, prior Infrastructure Improvement Funds and a $300,000 Local Early Action Planning (LEAP) grant.

Project Category: Roadway Improvements
Location: Roughly bounded by Heidorn Ranch
Road to the west, Lone Tree Way to
the north, Shady Willow Lane to the
east, and Sand Creek to the south.

Project Manager: A. Baquillar
Project Priority: 1E - Mandatory
Est. Completion Date: 2026/27
Future Annual
O & M Impact: $50,000
Public Art
Requirement: Exempt
General Plan Policy: CIR 1-1, CIR 1-2, CIR 1-3, CIR 1-8, CIR 2-2, ED 1-6, ED 1-7, IF 1-1, IF 2-1,
IF 3-1, IF 4-1
49 City of Brentwood 2026/27 – 2030/31 Capital Improvement Program

Project Title: * MULTI-YEAR * Project #:

Innovation Center @ Brentwood Infrastructure (continued) 336-31695 PROJECT EXPENDITURES Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 70239 Legal 50,000 25,000 $ 75,000
90040 Planning and Design 1,267,473 100,000 $ 1,367,473 90050 Construction 2,819,232 1,859,204 $ 4,678,436
90070 Project Administration 867,950 $ 867,950
90100 Land/ROW/Acquisitions 923,141 $ 923,141
TOTAL 5,927,796 $ 1,984,204 $ $ 7,912,000
PROJECT FUNDING Prior 2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL 47251 Development Impact Fees 2,760,000 $ 2,760,000
47217 Federal/State/Agency 300,000 $ 300,000
47-Var Other 4,852,000 $ 4,852,000
TOTAL 7,912,000 $ $ 7,912,000

PROJECT FINANCING CURRENT PROPOSED
50 City of Brentwood 2026/27 – 2030/31 Capital Improvement Program

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
SUBJECT: Amendments to Council/Administrative Policy No. 110-1, Meeting Rules and Procedures
DEPARTMENT: City Attorney’s Office
STAFF: Thomas Lloyd Smith, City Attorney

TITLE/RECOMMENDATION
Adopt a Resolution approving amendments to Council/Administrative Policy No. 110- 1, Meeting Rules and Procedures ("Policy No. 110-1"), to conform the Policy to current law, including a rule that a Council Member's discretionary abstention be reported, recorded, and counted as an abstention.

FISCAL IMPACT
There is no fiscal impact associated with adoption of the proposed amendments. The amendments primarily conform the City's written meeting rules to legal requirements that apply independently of Policy No. 110-1. Any operational costs associated with compliance with current Brown Act requirements, including the remote public-access requirements implemented through Resolution No. 2026-71, exist independently of this Policy update.

BACKGROUND AND ANALYSIS
I. Background
A. Policy No. 110-1 Was Amended in June 2026 to Implement SB 707 The purpose of the Council Meeting Rules and Procedures is to establish protocols that will be convenient for the public and contribute to the orderly conduct of City business. Policy No. 110-1 establishes the City's rules governing the conduct of City Council meetings and, where applicable, meetings of City commissions. The Policy addresses meeting types, teleconferencing, closed sessions, Council Member duties, agenda procedures, public participation, decorum, voting, reconsideration, and other matters.

On June 23, 2026, the City Council adopted Resolution No. 2026-71 amending Policy No. 110-1 to implement Senate Bill 707 (Stats. 2025, ch. 327), establish procedures for responding to disruptions of telephonic or internet-based public access during City

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
Council meetings, and update related meeting practices and administrative provisions. The June amendments added or revised provisions concerning teleconferencing by Council Members, remote public access under Government Code section 54953.4, and a written Technology Disruption Policy.

Those amendments addressed the immediate SB 707 requirements and selected administrative matters. They did not constitute a comprehensive legal review of every provision of Policy No. 110-1.

B. A Comprehensive Legal Review Identified Additional Updates Following the June 2026 amendments, the City Attorney reviewed Policy No. 110-1 as a whole. That review identified additional provisions that are inaccurate, incomplete, or potentially inconsistent with current law and should be corrected before the City undertakes discretionary governance revisions.

The attached redline uses the June 23, 2026 version of Policy No. 110-1 adopted by Resolution No. 2026-71 as the baseline. It preserves the teleconferencing, remote public-access, technology-disruption, and administrative amendments adopted in June and proposes only the additional legal-conformance revisions described below.

II. Analysis
A. The Proposed Amendments Address Provisions Requiring Legal Conformance
The proposed amendments address the following categories of legal changes.

1. Teleconferencing, Remote Participation, and Remote Public Access The June 2026 amendments substantially updated Policy No. 110-1 to address SB 707, including new provisions governing teleconferencing by City Council Members, remote public access under Government Code section 54953.4, and technology disruptions during remote public access. The proposed October amendments retain that framework rather than replacing it.

The current redline adds targeted clarifications concerning remote participation as a reasonable accommodation under Government Code section 54953(c), quorum treatment, roll-call voting, and other authorized remote-participation procedures. It also supplements the existing remote public-access provision to address the additional requirements in Government Code section 54953.4 concerning assistance with interpretation, electronic agenda and document requests, the public-meeting webpage, public outreach, agenda translation, accessibility, and related public-access requirements. The Technology Disruption Policy adopted in June is retained substantially unchanged.

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026

2. Public Participation and Meeting Decorum
The amendments update the Policy's public-participation and meeting-decorum provisions to reflect current Brown Act requirements.

The revisions clarify that completion of a speaker card is voluntary; address equal public-comment time for remote participants; incorporate statutory requirements concerning speakers who use translators; recognize the public's right to comment on matters within the Council's subject matter jurisdiction and to criticize City policies and actions; preserve the statutory right to record open meetings; and clarify reasonable accommodations for in-person speakers.

The revisions also conform the Policy's procedures for addressing disruptive conduct and removing persons from a meeting to Government Code sections 54957.9, 54957.95, and 54957.96. These statutes distinguish between removal of an individual who engages in disruptive conduct and clearing a meeting room when a group disruption makes orderly conduct of the meeting unfeasible.

3. Conflict-of-Interest and Recusal Requirements
The amendments update the Policy's conflict-of-interest provisions. The existing Policy generally cites the Political Reform Act beginning at Government Code section 81000. The proposed amendments identify Government Code section 87100 and related provisions governing participation in governmental decisions involving a disqualifying financial interest and incorporate the recusal procedures required by Government Code section 87105.

The revisions also distinguish a legally required recusal or disqualification from a discretionary abstention by a Council Member who is otherwise legally entitled to participate and vote.

4. Brown Act Definitions, Meeting Procedures, and Statutory Requirements The amendments correct and clarify several additional provisions affected by current law. These revisions incorporate the requirement to provide a copy of the Brown Act to persons elected or appointed to serve on City legislative bodies; update the definition of a meeting and the rules governing serial communications and social media; clarify quorum treatment for certain forms of remote participation; add the statutory limitation on special meetings concerning compensation; update the statutory definition and procedures applicable to emergency meetings; and clarify the limited actions Council Members and staff may take when a matter that is not on the posted agenda is raised during a meeting.

The amendments also clarify closed-session confidentiality and reporting obligations; update meeting recordkeeping requirements, including the requirement to publicly report the vote or abstention of each Council Member present; incorporate the

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
required oral report before certain final compensation actions; and clarify that samemeeting reconsideration remains subject to applicable agenda, notice, statutory, and due process requirements.

5. Abstentions and Failures to Vote
The amendments address the treatment of discretionary abstentions and failures to vote. The existing Policy provides that a Council Member who is qualified to vote but does not vote in the affirmative or negative is deemed to have voted in the affirmative.

California law does not categorically prohibit a legislative body from assigning an affirmative effect to a discretionary abstention. However, retaining the existing rule requires the City to distinguish between the Council Member's actual recorded vote and the procedural effect assigned to that vote, and to determine in each instance whether applicable law permits an abstention to be given an affirmative effect.

The City Council is required to publicly report the actual vote or abstention of each Council Member present when an action is taken (Government Code section 54953(d)(2)). Therefore, an abstention must be publicly reported and recorded as an abstention even if the Council adopts a procedural rule assigning the abstention a particular effect for purposes of determining whether an action has been approved.

Even under the existing Policy, the City could not record a Council Member who abstains as having actually voted affirmatively merely because the Policy assigns the abstention an affirmative procedural effect.

A special procedural rule also cannot dispense with a minimum or statutory voting requirement. Certain Council actions require a specified number of recorded votes.

Resolutions, orders for the payment of money, and ordinances require a recorded majority vote of the total membership of the City Council (Government Code section 36936). Other statutes may impose four-fifths, two-thirds, or other specified voting requirements for particular actions. A City procedural rule concerning abstentions cannot override a statutory voting requirement.

The Council may consider the following approaches:
a. Option 1: Recommended: Count an Abstention as an Abstention Staff recommends that a Council Member who is present and qualified to vote but does not vote in the affirmative or negative be deemed to have abstained. The abstention would be publicly reported, recorded, and counted as an abstention and would not be converted into either an affirmative or negative vote.

The action would be approved only if it receives the number of actual affirmative votes required by the Policy or applicable law. For example, if three affirmative votes

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
are required, a vote of two affirmative votes, two negative votes, and one abstention would not approve the action.

This approach is the most straightforward to administer because the Council Member's recorded vote and its procedural effect are the same. It eliminates the need for the City Clerk, presiding officer, or City Attorney to determine whether a particular abstention may lawfully be assigned an affirmative effect before announcing the result. The attached redline incorporates this recommended approach.
b. Option 2: Treat a Discretionary Abstention as a Negative Vote The Council could instead provide that a discretionary abstention has the same effect as a negative vote solely for purposes of determining whether an action has been approved.

The Council Member's actual vote would still be publicly reported and recorded as an abstention. The Policy would separately provide that the abstention is treated as a negative vote for purposes of determining the outcome.

This approach is relatively simple to administer and would prevent an abstention from contributing to approval of an action. It would, however, assign an opposing procedural effect to a Council Member who chose to abstain rather than cast a negative vote.
c. Option 3: Retain the Existing Policy, Subject to Necessary Qualifications The Council could retain the existing rule providing that a Council Member who is qualified to vote but does not vote affirmatively or negatively is deemed to have voted affirmatively.

Retaining the existing rule is the most complicated of the three options because the rule cannot be applied uniformly to every Council action.

First, the Council Member must still be publicly reported and recorded as abstaining.

The City would be required to maintain two concepts simultaneously: the Council Member's actual recorded abstention and the affirmative procedural effect assigned to that abstention under Policy No. 110-1.

Second, before giving the abstention an affirmative effect, the City would need to determine whether applicable law requires a specified number of actual affirmative votes. If a statute requires three affirmative votes, a four-fifths vote, a two-thirds vote, or another specified affirmative-vote threshold, the abstention could not be used to satisfy that requirement.

Third, the City would need to determine whether the action is one for which the City's procedural rule may lawfully determine the effect of an abstention. The same voting

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
configuration could produce a different result depending upon the statutory authority governing the particular Council action.

Fourth, the Policy would need to distinguish a discretionary abstention from circumstances in which a Council Member simply does not cast a vote, such as a temporary absence from the dais, a failure to respond during a roll-call vote, or a loss of connectivity during authorized remote participation. Those circumstances should not automatically be treated as an affirmative vote.

For example, a vote of two affirmative votes, two negative votes, and one abstention could potentially approve an ordinary motion if Policy No. 110-1 lawfully assigns the abstention an affirmative effect. The same voting configuration would not approve an ordinance or resolution requiring three recorded affirmative votes under Government Code section 36936.

Retaining the existing rule would require the City Clerk, presiding officer, and, in some circumstances, the City Attorney to determine the applicable voting requirement before the result can be stated with certainty. It also creates the counterintuitive circumstance in which the public record shows that a Council Member abstained while the City's procedural rules treat that same abstention as supporting the action.

After careful consideration of these reasons, staff advises that the existing rule is the least desirable of the three options and recommends the simpler rule reflected in the attached redline, under which an abstention remains an abstention.

6. Finality of City Council Actions
The June 2026 amendments already revised the Policy's treatment of finality. The current Policy generally provides that, unless the City Council's motion expressly provides otherwise, an action is final when the vote is taken and a later resolution memorializes or implements the action. It also provides that an action is not final when the Council directs that a resolution, findings, conditions, or another implementing document return for further review and approval before the action becomes effective.

The proposed amendment retains that framework but clarifies that applicable law controls. A statute, ordinance, or the law governing a particular administrative or quasi-judicial proceeding may determine when an action becomes final regardless of how the Council characterizes the action.

The revised rule therefore states that, unless applicable law provides otherwise and unless the Council expressly makes an action tentative or subject to subsequent approval, the action is final when the vote is taken. It further provides that finality is

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
determined by the law governing the particular action, the nature of the Council's action, and, to the extent permitted by law, the Council's expressed intent.

7. Public Comment Following Prior Council Action
The amendments remove the existing statement that no public comments may be received or considered when a resolution returns to the City Council following a prior Council action unless a public hearing is renoticed. That provision is overly broad in light of the Brown Act's requirement that the public generally be provided an opportunity to address the Council concerning an agendized matter before or during the Council's consideration of the item.

The revised language distinguishes between the public's Brown Act right to comment on a subsequently agendized resolution and the separate evidentiary rules that may apply to a quasi-judicial proceeding. When the evidentiary record in a quasi-judicial proceeding has been closed, permitting Brown Act public comment does not, by itself, reopen the evidentiary record or authorize the Council to consider new evidence outside that record.

B. Additional Provisions Present Discretionary Governance Issues The legal-conformance amendments do not represent the conclusion of the review of Policy No. 110-1. The review identified additional provisions that are not necessarily inconsistent with current law but could benefit from Council consideration. These provisions involve discretionary choices concerning how the Council wishes to conduct its business rather than changes compelled by state law.

For example, additional review may be appropriate regarding the respective authority of the Mayor, individual Council Members, the City Manager, the City Attorney, and City staff to place matters on future agendas; the procedure and responsibility for scheduling matters after the Council has directed that an item return; the treatment of matters that fail to receive the required number of votes when one or more Council Members are absent; broader procedures governing reconsideration of quasi-judicial decisions; and procedures governing ex parte communications in quasi-judicial proceedings.

These issues generally permit more than one legally permissible approach. They also directly affect the Council's internal governance, meeting administration, and allocation of staff resources. Staff recommends addressing them separately from the present legal-conformance amendments rather than combining immediate legal corrections with the remaining discretionary governance decisions.

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
C. A Phased Update Provides a Clearer Process
The June 2026 amendments addressed the immediate SB 707 requirements and selected administrative matters. The current legal-conformance phase addresses the remaining provisions identified through the City Attorney’s broader legal review while preserving an opportunity for more deliberate consideration of discretionary governance issues.

This approach allows the Council to distinguish between amendments necessary to conform the Policy to governing law and amendments reflecting a policy preference concerning how the Council wishes to conduct its meetings. That distinction should promote clearer Council direction and reduce the potential for discretionary governance choices to be treated as legally required procedures.

III. Next Steps
Staff recommends that the City Council approve the amendments reflected in the attached redline of Policy No. 110-1, including the recommended rule that a discretionary abstention be reported, recorded, and counted as an abstention.

If the Council prefers Option 2 or Option 3 concerning discretionary abstentions, the Council may provide direction and staff will conform the final Policy to that direction, subject to the legal limitations described above.

Following adoption of the legal-conformance amendments, the City Attorney will continue the review of the remaining provisions and return to the City Council with recommended amendments addressing discretionary governance and procedural matters.

CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.

PREVIOUS ACTION
Previous action by the City Council is included in Attachment 1.

DATE OF NOTICE
Not applicable.

ENVIRONMENTAL DETERMINATION
This action is not a project within the meaning of the California Environmental Quality Act (CEQA) because it is an organizational and administrative action that will not

CITY COUNCIL AGENDA ITEM NO. G.4
10/13/2026
result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, the action is exempt from CEQA pursuant to the common sense exemption under CEQA Guidelines section 15061(b)(3), because it can be seen with certainty that adoption of amendments to the City Council's meeting rules and procedures will not have a significant effect on the environment.

ALTERNATIVE OPTION(S)
Alternative Options to the Staff Recommendation:

1. Adopt the proposed amendments but direct that a discretionary abstention be treated as a negative vote solely for purposes of determining the outcome, subject to the legal limitations described in this report.

2. Adopt the proposed amendments but retain the existing deemed-affirmative rule for discretionary abstentions, subject to the qualifications and administrative safeguards described in this report.

3. Do not adopt the proposed amendments at this time and provide further direction to staff.

ATTACHMENT(S)

1. Previous Action

2. Resolution and Exhibit A Council/Administrative Policy No. 110-1, Meeting Rules and Procedures

3. Redline of Council/Administrative Policy No. 110-1, Meeting Rules and Procedures

PREVIOUS ACTION
Previous actions related to this agenda item that were taken by the Council are listed below. To view prior actions and materials, and Brentwood Municipal Code references in the staff report, as applicable:
 Visit www.brentwoodca.gov/meetings, and select the meeting date(s) desired to see the reference materials and videos.
 Visit www.brentwoodca.gov/municipalcode to research references to the Brentwood Municipal Code and search by the code section(s) cited.

On December 12, 2017, the City Council adopted Resolution No. 2017-162 amending Policy No. 110-1 regarding quorums and reconsideration of matters by City commissions.

On October 10, 2023, the City Council adopted Resolution No. 2023-123 amending Rules 3.2 and 5.2.

On June 23, 2026, the City Council adopted Resolution No. 2026-71 amending Policy No. 110-1 to implement SB 707, establish procedures for technology disruptions during public meetings, and update related meeting practices and administrative provisions.

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

BRENTWOOD APPROVING AMENDMENTS TO COUNCIL /
ADMINISTRATIVE POLICY NO. 110-1, MEETING RULES AND

PROCEDURES
WHEREAS, Council/Administrative Policy No. 110-1, Meeting Rules and Procedures ("Policy No. 110-1"), establishes procedures governing the conduct of City Council meetings and, where applicable, meetings of City commissions; and WHEREAS, Policy No. 110-1 addresses, among other matters, meeting procedures, teleconferencing, closed sessions, Council Member duties, agenda procedures, public participation, decorum, voting, and reconsideration; and WHEREAS, on June 23, 2026, the City Council adopted Resolution No. 2026- 71 amending Policy No. 110-1 to implement Senate Bill 707 (Stats. 2025, ch. 327), establish procedures for technology disruptions during public meetings, and update related meeting practices and administrative provisions; and WHEREAS, the June 23, 2026 amendments added or revised provisions concerning teleconferencing by Council Members, remote public access under Government Code section 54953.4, and a written Technology Disruption Policy, and addressed selected administrative matters; and
WHEREAS, following adoption of Resolution No. 2026-71, the City Attorney conducted a broader legal review of Policy No. 110-1 and identified additional provisions that are inaccurate, incomplete, or potentially inconsistent with current law; and
WHEREAS, the proposed amendments retain the teleconferencing, remote public-access, technology-disruption, and administrative amendments adopted on June 23, 2026, while making additional legal-conformance revisions concerning remote participation, public participation and meeting decorum, conflicts of interest and recusals, Brown Act definitions and meeting procedures, voting and abstentions, finality of City Council actions, and public comment following prior Council action; and
WHEREAS, the existing Policy provides that a Council Member who is qualified to vote but does not vote in the affirmative or negative is deemed to have voted in the affirmative; and
WHEREAS, Government Code section 54953(d)(2) requires the City Council to publicly report the actual vote or abstention of each Council Member present when an action is taken, and Government Code section 36936 and other statutes establish specified voting requirements for certain City Council actions; and WHEREAS, after considering the available alternatives for treatment of discretionary abstentions, the City Council desires to amend Policy No. 110-1 to provide that a Council Member who is present and qualified to vote but does not

vote in the affirmative or negative is deemed to have abstained, and that the abstention shall be publicly reported, recorded, and counted as an abstention, shall not be counted as an affirmative or negative vote, and shall not satisfy any requirement for an affirmative vote; and
WHEREAS, the June 23, 2026 amendments revised the Policy to provide generally that, unless the City Council expressly provides otherwise, an action is final when the vote is taken and a later resolution memorializes or implements that action, while allowing the Council to make an action subject to subsequent approval of a resolution, findings, conditions, or another implementing document; and WHEREAS, the City Council desires to further clarify that applicable law controls the finality of City Council action and that finality depends upon the law governing the particular action, the nature of the action taken, and, to the extent permitted by law, the City Council's expressed intent; and WHEREAS, the proposed amendments also clarify that the public shall be provided an opportunity to comment on a subsequently agendized resolution to the extent required by the Brown Act, while preserving applicable evidentiary limitations in quasi-judicial proceedings; and
WHEREAS, the amendments presented for approval are intended to conform Policy No. 110-1 to current law and do not resolve all discretionary governance and procedural issues that may warrant separate City Council consideration; and WHEREAS, the City Attorney intends to separately return to the City Council with additional recommendations concerning provisions that are legally permissible but present discretionary governance choices, contain ambiguities, or could be clarified to reduce the potential for future procedural disputes; and WHEREAS, the proposed amended Policy No. 110-1 is attached to this Resolution as Exhibit A and incorporated herein by this reference; and WHEREAS, approval of the amendments to Policy No. 110-1 is not a project within the meaning of the California Environmental Quality Act ("CEQA") because it is an organizational and administrative activity that will not result in a direct or reasonably foreseeable indirect physical change in the environment. In the alternative, the action is exempt from CEQA pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that the amendments will not have a significant effect on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood does hereby:

1. Find that the foregoing recitals are true and correct and are incorporated into this Resolution;

2. Approve the amendments to Council/Administrative Policy No. 110-1, Meeting Rules and Procedures, substantially in the form attached to this Resolution as Exhibit A;

3. Readopt Council/Administrative Policy No. 110-1, as amended by this Resolution, which shall supersede the version of Policy No. 110-1 adopted by Resolution No. 2026-71 on June 23, 2026;

4. Authorize the City Attorney and City Clerk to make nonsubstantive corrections to Policy No. 110-1, including corrections to citations, numbering, crossreferences, grammar, formatting, and typographical errors, provided that such corrections do not materially alter the substantive requirements approved by the City Council; and

5. Provide that this Resolution and the amendments to Policy No. 110-1 shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of October 2026 by the

EXHIBIT A
COUNCIL/ADMINISTRATIVE POLICY NO. 110-1

MEETING RULES AND PROCEDURES, AS AMENDED
(Policy attached)

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 1 of 15

CITY OF BRENTWOOD

MEETING

RULES AND PROCEDURES

TABLE OF CONTENTS
Page

1. PURPOSE; APPLICABILITY ...........................................................................................2

2. MEETINGS: GENERAL RULES ......................................................................................2

3. ELECTION OF CITY COUNCIL OFFICERS; DUTIES .....................................................4

4. MEETING AGENDA: PREPARATION AND CONTENTS..................................................6

5. DECORUM .......................................................................................................................7

6. VOTING AND DECISION; RECONSIDERATION .............................................................8

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 2 of 15

1. PURPOSE; APPLICABILITY

1.1 Purpose. The purpose of the Council Meeting Rules and Procedures (these “Rules”) is to establish protocols that will be convenient for the public and contribute to the orderly conduct of City business. These Rules apply in addition to:
• the Ralph M. Brown Act Open Meeting Law (Brown Act, Gov’t. Code §54950 and following);
• the Political Reform Act of 1974 (Gov’t. Code §81000 and following); and • any other California laws that govern the conduct of City Council meetings.

1.2 Applicability. These Rules apply to meetings of the City Council and all City Commissions (unless: a provision is clearly not applicable, stated otherwise in the ordinance establishing a particular commission, or stated otherwise in state law). Reference to Mayor, Council, Council Member, and City Clerk shall respectively mean Chairperson, Commission, Commissioner and Secretary, when applicable to a City commission. The City shall provide a copy of the Brown Act to each person elected or appointed to serve as a member of a City legislative body as required by Government Code section 54952.7.

1.3 Effect. Failure to observe these Rules does not invalidate any otherwise lawful action.

2. MEETINGS; GENERAL RULES

2.1 Meeting – Definition. The term A “meetingmeans ” includes any congregation of a majority of the gathering together of three or more members of the City Council(, or a majority of the total members of any City commission) , at the same time and location, including a teleconference location as authorized by law, to hear, discuss, deliberate, or take action on any item within the subject matter within its jurisdiction of the body. (Gov’t. Code §54952.2(a).)
1 2.2 Meetings Open to the Public. Unless otherwise authorized by law to be held in closed session, all City Council meetings are open and public. (Cal. Const. art I, §3(b)(1); Gov’t.

Code §54953(a).)

2.3 Time and Place of City Council Meetings. The City Council shall hold regular meetings at the dates, time, and location set forth in Municipal Code Chapter 2.04 and any related resolutions, or as modified by the Council.

2.4 Quorum. A majority of the total members of the Council shall constitute a quorum and is sufficient to transact regular business. A Council Member present but abstaining is counted for purposes of constituting a quorum. A Council Member disqualified from voting by law is not counted for purposes of constituting a quorum. (See Section 3.4a below.) A Council Member participating remotely as a reasonable accommodation pursuant to Government Code section 54953(c) is treated as present in person for all purposes, including for purposes of determining a quorum. A Council Member participating remotely under another procedure authorized by the Brown Act shall be counted toward a quorum only as provided by the applicable statutory procedure. If there is no quorum, the Mayor or City Clerk shall adjourn the meeting to a stated time and place.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 3 of 15

2.5 Presiding Officer. The Mayor is the presiding officer of the Council. In the absence of the Mayor or in case of conflict under Section 3.4a, the Vice-Mayor shall preside. In the absence of the Mayor and Vice-Mayor, the City Manager shall preside over the election of a temporary chair.

The temporary chair will preside until the return of one of the officers. 1 The Brown Act prohibits a majority of the members of a city councillegislative body, outside an open and noticed meeting, from using a series of communications of any kind(including telephone or email, directly or through intermediaries) , to discuss, deliberate, or take any action on city any item of business within the subject matter jurisdiction of the body. Council Members shall also comply with the Brown Act restrictions governing communications on internet-based social media platforms. (Gov’t. Code §54952.2(b)(1.).

2.6 Minutes; Record-keeping. The City Clerk or the City Clerk’s designee will take action minutes, consisting of the names of individuals speaking about an item, if voluntarily provided, and the action taken by Council on each item, including the motion and the vote or abstention of each Council Member present. City Council and Planning Commission meetings are generally broadcast live and are also available for viewing later on the City‘’s website. The City maintains audio recordings for other commission meetings. Copies City audio and video recordings of open meetings shall be made available for inspection or copying as required by Government Code section 54953.5 and the California Public Records Act, subject to any lawfully established fees for copies or transcriptsare available upon request. When the statute governing remote participation requires the minutes to identify remotely participating members and the statutory basis for remote participation, with prior payment of fees established by City Council resolutionthe minutes shall include that information.

2.7 Types of meetings.
a. Regular meetings. This is the regular City Council meeting generally held twice per month, as established by the Municipal Code (Chapter 2.04) and City Council Resolution. b. Special Meetings. A special meeting may be called by the Mayor or by a majority of the City Council. Notice must be given in conformance with Government Code §section 54956 at least 24 hours before the special meeting. A special meeting shall not be called regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits of the Mayor, any Council Member, or any City executive, except as part of the City Council’s consideration of the City’s budget, as provided in Government Code section 54956(b). c. Closed Sessions. The City Council may meet in closed session (not open to the public), as provided by California law. No member of Council Member, City employee, or other person may disclose confidential information acquired by being present during a lawfully authorized closed session to a person not entitled to receive that information, except when disclosure is authorized by the City Council , City employee or person present during a Closed Session may disclose to anyone not present at the Closed Session the content otherwise permitted or substance of any confidential written materials or confidential discussions which took place during the session, unless the City Council votes to authorize disclosure of such information by a majority vote, except as otherwise required by law. (Gov’t. “Confidential information” has the meaning provided in Government Code § section 54963. )Before convening in closed session and following the closed session, the City Council shall make the disclosures

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 4 of 15
and reports required by the Brown Act, including Government Code sections 54957.1 and 54957.7.
d. Adjourned Meetings. The City Council may adjourn a regular or special meeting to a specific time and place. (If there is less than a quorum at any scheduled meeting or if all members are absent, the Mayor or City Clerk may declare the meeting adjourned to a stated time and place and post notice of that fact consistent with Government Code § 54955. e. Continued Hearings. The City Council may continue any hearing to a subsequent meeting, stating the specific date, time, and place. (Government Code § 54955.1). f. Emergency Meetings. The City Council may hold an emergency meeting under Government Code section 54956.5 if a majority of the members of the City Council determine determines that there is 1) an “emergency situation,” as defined in that section, exists. An emergency situation includes an “emergency,” such as a work stoppage, crippling activity, or other activity which that severely impairs public health, safety, or both, or 2) and a “dire emergency,” such as a crippling disasterwhich severely impairs , mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that providing one-hour notice may endanger public health, safety, or both. Notice and all other procedures shall be given as provided in comply with Government Code section 54956.5. g. Meetings with City Commissions. The City Council may hold a joint meeting with a City Commission, or with another public agency, in conformance with the Brown Act. h. Teleconferencing by the City Council. City Council Members may participate in meetings via by teleconference or remote participation only when authorized by state law, as may be amended. All votes taken during a teleconferenced meeting shall be by roll call. A Council Member participating remotely as a reasonable accommodation pursuant to Government Code section 54953(c) shall be treated as present in person for all purposes, including quorum. Remote participation under Government Code sections 54953.8 through 54953.8.7 shall comply with the requirements applicable to the procedure used. The City Clerk will track teleconferencing remote participation by the City Council Members to ensure that remote participation complies compliance with applicable Brown Act requirements, including any applicable limits on remote participation for just cause or other qualifying circumstances. When posting is required at a teleconference or remote location, the Council Member will be responsible for ensuring the agenda has been posted as required by law.

2.8 Remote Public Access. Pursuant to Government Code Section 54953.4, and subject to the exceptions therein, open and public City Council meetings shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform, except if adequate telephonic or internet service is not operational at the meeting location. If adequate telephonic or internet service is operational at the meeting location during only a portion of the meeting, the City Council shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform during that portion of the meeting.

If the City Council elects to provide a two-way audiovisual platform, the City shall publicly post and provide a call-in option and activate any automatic captioning function during the meeting if

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 5 of 15
an automatic captioning function is included with the two-way audiovisual platform.

All open and public meetings for which remote attendance is provided pursuant to this section shall provide the public with an opportunity to provide public comment in accordance with Government Code section 54954.3 through the two-way telephonic service or two-way audiovisual platform, with the same time allotment provided to persons attending in person.

While Government Code section 54953.4 is operative and applicable to the City Council, the City shall also reasonably assist members of the public who wish to translate the meeting or receive interpretation provided by another member of the public; maintain a system for electronically accepting and fulfilling requests for meeting agendas and documents; maintain the public meeting webpage required by law; make the reasonable outreach efforts required by law; translate agendas and the public meeting webpage into any applicable languages; and comply with the accessibility and related public-access requirements of Government Code section 54953.4.

2.9 Technology Disruption Policy.
a Purpose. This section establishes procedures for responding to disruptions in telephonic or internet services used to provide two-way remote public access to City Council meetings, consistent with the Brown Act and Government Code section 54953.4. These procedures are intended to maintain transparency, continuity of government operations, and meaningful public participation during technology disruptions. b. Applicability. This policy applies to all open and public meetings of the City Council and any legislative body of the City of Brentwood that are subject to Government Code section 54953.4 and for which remote public participation or observation is provided or required by state law.
c. Definitions. For purposes of this section:
1) “Disruption” means any interruption, outage, or technical failure of telephonic or internet service that prevents members of the public from remotely hearing, observing, or participating in a meeting through the City’s designated remote access platform.
2) “Remote access services” means the telephonic, internet-based, audiovisual, or other electronic platform used by the City to provide two-way real-time remote access to public meetings.
d. Procedures During a Technology Disruption.
1) If the City becomes aware of a disruption to remote access services during a meeting, the Presiding Officer, or City Clerk shall announce the disruption, if possible. The meeting open session shall be recessed while staff attempts to restore service. The City Council may meet in closed session during this period, if permissible under the Brown Act and if the closed session is otherwise authorized and properly agendized.
2) City staff shall make reasonable, good-faith efforts to restore remote access services. Such efforts may include troubleshooting software or hardware issues, restarting equipment, contacting technical support providers, utilizing backup

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 6 of 15
systems, or switching to an alternate meeting platform. 3) The open session of the meeting shall remain in recess for at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

The recess may be extended if active restoration efforts continue and the City Council determines additional time is appropriate.
e. Reconvening the Meeting.
1) If remote access services are restored, the meeting may reconvene and continue.
2) If remote access services cannot be restored after reasonable, good-faith efforts have been made, the City Council may:
a. Adjourn the meeting to a future date and time, or
b. Continue the meeting in open session in accordance with Government Code section 54953.4 after adopting, by roll-call vote, the following, or substantially similar, a finding that:
“The City of Brentwood has made reasonable, good-faith efforts to restore telephonic or internet-based remote access services, and the public interest in continuing the meeting outweighs the public interest in providing remote access under the circumstances.”
f. Recordkeeping. The City Clerk shall document the following in the meeting minutes:
1) The nature and approximate time of the disruption;
2) actions and restoration efforts taken to restore service; 3) whether the meeting was recessed, adjourned, or reconvened; and 4) any findings adopted pursuant to this section.
3 ELECTION OF CITY COUNCIL OFFICERS; DUTIES

3.1 Election of Vice Mayor. The City Council shall elect a Vice Mayor for a two-year term, at the meeting when new Council Members are sworn in after a general municipal election. If the office of Vice Mayor becomes vacant for any reason (including resignation, incapacity, death, recall, municipal election, or removal by majority vote), the City Council shall elect one of its members to fill the vacancy at the next regular meeting. The election or removal of the Vice- Mayor requires three affirmative votes.

3.2 Duties of Mayor. The Mayor has the power, authority, and discretion, without a vote of the majority of the Council (except as noted) to:
a. Preside over Council meetings:
1) Maintain order and proper decorum (See Rule 5 below); 2) announce the business before the Council in the order set forth in the agenda (or as such order may be changed per Rule 4.3 below);
3) call for votes on each matter requiring a decision, and announce the results. The Mayor may make a motion, second and debate matters, subject only to the same limitations of debate as are imposed upon all members.);

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 7 of 15
4) when requested, make these Rules known and decide questions of order, subject to an appeal of the Council;
5) set time limits on Council discussion (subject to Council concurrence) and on communications from members of the public, consistent with the Brown Act; and 6) open public hearings.”
b. Agendas. Work with the City Manager in the preparation of agendas, and place items on a future Council meeting agenda, under Rule Sections 4.2 and 4.4 below. c. Signing. Sign all documents as authorized by the City Council, and ceremonial documents.
d. Subcommittees. Create subcommittees, with a concurrence of the Council, under Section

3.4b.
e. Appointments. Make appointments to a public office or position, with the confirmation of a majority of the City Council.
f. City Spokesperson. Serve as the chief spokesperson and representative for the City and City Council for matters concerning public policy.
g. Other duties. Perform other duties as are required by law or as pertain to the office of Mayor.

3.3 Duties of Vice Mayor. The Vice Mayor has the power and authority to:
a. Exercise the duties and powers of the Mayor, in the Mayor’s absence. b. Serve with the Mayor as spokesperson and representative for the Council. c. Assist the Mayor in anticipating an issue that may warrant a special meeting.

3.4 Duties of all Council Members. It is the duty of each Council Member to attend Council meetings, adhere to these Rules, and to cast votes as outlined below. a. Abstention Recusal and Disqualification from votingVoting. A Council Member must abstain recuse from participation and voting if:
1) the Council Member has a personal or disqualifying financial interest in the matter as defined in governmental decision under the California Political Reform Act (Government Code § § 81000 87100 et seq. and applicable regulations) 2 ; or
2) the law otherwise declares the Council Member'’s participation to be a conflict of interest (e.g., Government Code §§ 1090, 1126, 81000 87100 et seq.; or case law); or
3) the member Council Member is disqualified as to a particular matter because of his or her the Council Member’s absence from a prior public hearing and inability or failure to review the prior testimony and evidence presented.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 8 of 15
2 A Council Member public official may not make, participate in making, or in any way attempt to use their the official’s position to influence a governmental decision in which they know (the official knows or have has reason to know ) they have the official has a financial interest. (Gov’t. Code § 8100087100.) If a Council Member is disqualified under the Political Reform Act, he or she the Council Member shall declare this fact comply with Government Code section 87105, including publicly identifying the financial interest as required by law, recusing from discussion and the reason for it on the recordvoting, and shall leave leaving the room until consideration of the matter is concluded, except as otherwise permitted by law. However, if the matter on which the A disqualified Council Member is may address the City Council as a member of the general public to the extent permitted by Government Code section 87105. If the disqualified matter is on the Consent Calendar , and is not pulled from the Consent Calendarseparately considered, the Council member does Member shall identify the conflict and abstain from that item as required by law, but need not need to step down from leave the dais during the vote. Rather, before room solely for the Consent Calendar vote. A Council Member disqualified under another law shall disclose the disqualification, he or she should declare this fact abstain, and leave the reason for it on room to the record and state extent required by that he or she is not voting on that itemlaw. b. Committees and Boards. The business of the City Council will from time to time require work in Council committees (either a standing committee or ad hoc committee), and through Council Member participation on boards of other governmental agencies.

The Mayor, a majority of the Council, or staff may recommend formation of a committee. A committee assists in the resolution or study of issues arising from a specific area of Council concern. All communications and advice from a committee shall be made to the Council. A committee serves until discharged by a majority of the Council.

It is the duty of any Council Member sitting on such a committee, or outside board, to make periodic reports to the City Council as a whole and to the general public at regular City Council meetings. It is also the duty of a Council Member to timely advise his or her alternate, if any, if the Council Member will be absent from any committee or board meeting.

3.5 Absences. A Council Member should endeavor to give notice to the Mayor, City Manager, or City Clerk in advance if he or she will be absent or late to a Council meeting. If a Council Member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he or she attended, his or her office becomes vacant and shall be filled as any other vacancy. (Gov’t. Code §36513.) 4 MEETING AGENDA: PREPARATION AND CONTENTS

4.1 General. The City Council will not discuss any item of business not appearing on the written agenda, except as provided in Government Code section 54954.2.

If other matters (a matter not appearing on the agenda ) are is raised by a member of the public, the City a Council Member or staff may refer take only the matter limited actions authorized by Government Code section 54954.2(a)(3), including briefly responding to statements or questions, asking a question for clarification, making a brief announcement or report, providing a reference to staff or to another resource for factual information, requesting that staff report back at a subsequent meeting, or directing that the matter be placed on a future agenda. No substantive deliberation or action shall occur unless

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 9 of 15
otherwise authorized by the Brown Act.
3 (Gov’t. Code §54954.2.)

4.2 Agenda Preparation; Distribution. There shall be a written agenda for each City Council meeting. The agenda shall contain a brief general description of each item of business to be transacted or discussed and shall include other matters as set forth in this Section 4. The City Clerk shall prepare the agenda in conjunction with the City Manager’s office. Anonymous communications will not be considered nor placed on the agenda. Only the City Manager, City Attorney, the Mayor and Council Members may add items to a Council agenda. If a member of the public wishes an item to be added, he or she must have a Council Member sponsor the item. The agenda will be posted and distributed as required by the Brown Act. (Gov’t. Code §§54954.2, 54954.1.) For City Council meetings subject to Government Code section 54953.4, agendas shall also include the information required for remote public access and shall be translated and made electronically available as required by that section. 3 No action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights, ask a question for clarification, or provide a reference to staff or other resource for factual information. (Gov’t. Government Code §section 54954.2(a)(3) authorizes limited responses and referrals concerning non-agendized matters but does not authorize substantive deliberation or action.

4.3. Agenda Contents; Order of Business. The agenda shall include general information, a brief description of items of business, and the order of business (See Government Code § 54954.2).

The order of business is as follows, subject to change by the Mayor, Vice-Mayor (in the Mayor’s absence), City Manager or a majority vote of the City Council:

Call to Order and Roll Call
Pledge of Allegiance
Presentations (and Proclamations) (these may also be included on the Consent Calendar.) Public Comments (for items not on the public hearings or business items portions of the agenda, or requests for future agenda items)
Consent Calendar
Public Hearings
4 Business Items
Informational Reports from Council Members, committees, liaisons, and staff Request for Future Agenda Items (by Council Members)
Adjournment

4.4 Adding Future Agenda Items.

An item may be added to a future agenda, and staff time authorized, in either of the following ways:
a. Standard agenda process for agenda preparation, under Rule Section 4.2 above, including:
1) by the City Manager, City Attorney, or staff; or
2) by written request to the City Manager by the Mayor or two Council Members at least one week before the publication of the next agenda (Thursday by 5:00 p.m.) and the City Manager determines that there is adequate staff time to prepare discussion and recommendation materials; or

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 10 of 15
b. By an individual Council Member making:
1) a written request to the City Manager at least one week before the publication of the next agenda to place the item under Request for Future Agenda Items on the next agenda; or
2) a verbal request at a Council meeting to have an item placed on the next agenda under Request for Future Agenda Items.

In either case (b.1 or b.2), the listed item will identify the Council Member making the request and briefly describe the nature of the request. Council discussion will be limited to whether staff time and City resources should be spent on the item and the time period for scheduling. Staff will not spend time on the requested item unless and until the Council wishes additional information, except that if staff has already worked on a matter or the City Manager deems an item to be urgent, he or she may place it on the next agenda as an action item.
4 Public Hearings. Public hearings are those having specific notice requirements by state law or City ordinance. At the hearing, the Council shall afford any interested person (and his or her representative) the opportunity to speak, present witnesses and evidence, subject to these Rules. Public hearings will be conducted in the following order: (1) Staff Reports and Council Member questions to staff; (2) Public hearing opened by Mayor; (3) Public testimony; (4) Mayor closes the public hearing, by majority vote; (5) Discussion among Council Members; and (6) Action by majority vote 5 DECORUM

5.1 Decorum Generally - City Council Members. The Mayor and Council Members shall preserve order and decorum at City Council meetings. Council Members shall confine their remarks to the agenda item under consideration and speak only when recognized by the Mayor, except as otherwise provided in these Rules. Once a Council Member is recognized, he or she will not be interrupted unless called to order by the Mayor. A Council Member may not, by conversation or otherwise, disturb or disrupt the proceedings or the peace of the City Council in any way, nor disturb any other Council Member or member of the public while speaking, nor refuse to obey the instruction of the Mayor or City Council.

During a quasi-judicial hearing
5 , an applicant or appellant is entitled to due process of law, including a meaningful opportunity to be heard. Council Members should not receive information outside of the hearing on the matter unless they disclose the nature of the communications. Council Members will give full attention to speakers at the hearing.

Council meetings will be governed by common sense and good taste. In case of a dispute concerning a procedural matter not specifically covered in these Rules, the majority vote of the Council will control.

5.2 Decorum Generally - Public. Members of the public present at City Council meetings, either (in person or via teleconferenceremotely, may comment on individual agenda items and items on the consent calendarConsent Calendar. During regular City Council meetings, public comments may be offered on non-agendized items if the comments fall within the City Council’s subject matter jurisdiction. Members of the public wishing to speak during the public discussion are requested to fill out the speaker form provided and hand the card to the City Clerk at the beginning of (or during ) the meeting. Completion of a speaker form is voluntary and is requested only for administrative

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 11 of 15
convenience. If a speaker form or similar document is posted at or near the entrance to the meeting room or circulated to persons present, it shall clearly state that signing or completing the document is voluntary and that all persons may attend the meeting regardless of whether they sign or complete the document, as required by Government Code section 54953.3. Members of the public participating remotely via a teleconferencing platform must shall use the procedure identified on the agenda to indicate their intent to speakby “raising their hand” in the platform no later than the conclusion of staff’s presentation (except at the discretion of the Mayor); or as the announcement is made for the Public Comment section of the agenda.

Comments by members of the public are generally limited to three minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Any time limitation shall be reasonable and viewpoint neutral. A speaker using a translator shall receive at least twice the otherwise applicable speaking time unless simultaneous translation is provided, as required by Government Code section 54954.3. A member of the public commenting remotely at a City Council meeting subject to Government Code section 54953.4 shall receive the same time allotment as a person commenting in person. A speaker may not allocate his or her the speaker’s time to another speaker. The Mayor will invite public testimony on each item at the appropriate time. Written documents or messages to the City Council or any Council Member while the City Council is in session, which pertain to the Council’s business, shall be made only through the City Clerk.

A member of the audience must public providing comment in person should come forward to the lectern so that their the remarks may be accurately recorded, unless the presiding officer permits otherwise or a reasonable accommodation requires another arrangement. A member of the public participating remotely shall use the remote participation procedure identified on the agenda. All remarks shall be addressed to the Mayor, except that answers to questions posed by a City Council Member recognized by the Mayor may be addressed to the questioner. No person other than a member of the City Council and the person having the floor shall enter into any discussion, either directly or through a Council Member, without the permission of the Mayor. 5 A quasi-judicial hearing is one that involves the application of rules to a specific project or set of existing circumstances.

Examples include land use matters (but not legislative decisions such as General Plan or zoning amendments, or development agreements), employee disciplinary proceedings, and proceedings for the revocation, suspension, or reinstatement of permits, licenses, and franchises.

A member Comments on an agendized item must be pertinent to that item. During general public comment, members of the audience must come forward to public may address any matter within the lectern so that their remarks may be accurately recorded. All remarks shall be addressed to the Mayor, except that answers to questions posed by a City Council Member recognized by the Mayor may be addressed to the questioner. No person other than a member subject matter jurisdiction of the City Counciland the person having the floor shall enter into any discussion, either directly or through a Council Member, without the permission of the Mayor. The comments must be pertinent to the agenda item under discussion. A member of the public may not ask a question of a Council Member or staff member, except through the Mayor. Speakers are urged to avoid unnecessary repetition in their remarks and instead simply indicate agreement with previous speakers. The City Council shall not prohibit public criticism of City policies, procedures, programs, or services, or of the acts or omissions of the City Council, consistent with Government Code section 54954.3(c).

Any person attending an open and public meeting may record the proceedings with an audio or video recorder or still or motion picture camera unless the recording cannot continue without noise, illumination, or obstruction of view that constitutes, or would constitute, a persistent disruption of

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 12 of 15
the proceedings. (Gov’t. Code §54953.5.)
If any an individual engages in behavior that actually disrupts, disturbs, impedes, or group willfully interrupts renders infeasible the orderly conduct of a meeting, the Mayor or the Mayor’s designee may warn the individual that the behavior is disrupting the meeting and that continued disruptive behavior may result in removal. If the individual does not promptly cease the disruptive behavior following the warning, the individual may be removed or caused to be removed. A prior warning is not required for behavior involving the use of force or a true threat of force. These provisions also apply to disruptive conduct by a person participating remotely. If a meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of the meeting unfeasible, and order cannot be restored by removing the Mayor individuals responsible for the disruption, the City Council may take actions authorized by the Brown Act, including recessing order the meeting , directing removal of disrupting individuals, or clearing the room cleared and continuing continue the meeting. Only matters appearing on the agenda may be considered, and representatives of the press and other news media who did not participate in accordance with Government the disruption shall be permitted to remain. (Gov’t. Code sections §§ 54957.9and , 54957.95, 54957.96.) 6 VOTING AND DECISION; RECONSIDERATION

6.1 Voting and Decision. Ordinances, resolutions and other matters submitted to the Council must be adopted by a majority vote of the total membership of the Council unless a greater number of votes is required by law. A majority means three votes for the City Council (and for each City commission with a total of five members). If one or more Council Members is absent and a majority vote cannot be obtained, and no additional action is taken, the matter shall automatically be added to a future agenda, to be considered at least once with all Council Members present.

Before taking final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a City executive, department head, or other similar administrative officer, the City Council shall orally report a summary of the recommendation for final action to the extent required by Government Code section 54953(d)(3).

If a member (Council Member who is present and qualified to vote ) does not vote in the affirmative or negative, the member Council Member shall be deemed to have voted in the abstained. An abstention shall be publicly reported, recorded, and counted as an abstention, shall not be counted as an affirmative or negative vote, and shall not satisfy any requirement for an affirmative vote.

A tie vote means the motion is not approved.

After a vote is taken on a matter, if an appropriate resolution is not already prepared, the Council may direct staff to prepare a resolution reflecting the City Council’s findings and decision. A resolution brought back to the Council may be placed on the Consent Calendar. (No The public comments can shall be received provided an opportunity to comment on the subsequently agendized resolution to the extent required by the Brown Act. In a quasi-judicial matter in which the evidentiary hearing has been closed, the opportunity for Brown Act public comment does not, by itself, reopen the evidentiary record. The Council shall not receive or considered rely upon new evidence outside the established record unless a public the hearing is re-noticedlawfully reopened and any required notice and due process are provided. ) Unless applicable law provides otherwise, and unless the City Council’s motion expressly provides

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 13 of 15
otherwisemakes the action tentative or subject to subsequent approval, the City Council’s action is final when the vote is taken, and any later resolution shall memorialize or implement the action taken. If the City Council directs that a resolution, findings, conditions, or other implementing document be returned for further review and approval before the action becomes final or effective, the action shall not be final until the City Council approves that document. In all cases, finality shall be determined by the law governing the particular action, the nature of the City Council’s action, and, to the extent permitted by law, the City Council’s expressed intent.

6.2 Reconsideration. This section 6.2 does not apply to City Commissions. a. Reconsideration of Quasi-Judicial Actions. (See footnote 5.) A motion to reconsider any quasi-judicial action taken by the City Council may be made by any Council Member who voted with the majority on a question, and may be seconded by any Council Member. The motion must be approved by a majority vote of the entire City Council. The City Clerk shall provide notice to all interested parties as soon as possible when a matter becomes the subject of a motion to reconsider.
1) Timing. The motion must be made at the same meeting at which the action was taken (including an adjourned or continued meeting), at the next regular meeting, or at any intervening special meeting. If a request for reconsideration is communicated to the City Manager by any Council Member who voted in the majority, at least 24 hours before the state law deadline for posting the City Council meeting agenda, then the request shall appear on the posted agenda for the next regular meeting or intervening special meeting. Otherwise, no City Council discussion or action on reconsideration may occur unless the item is appropriately added to the agenda under Government Code section 54954.2(b) which addresses adding items that are not listed on a posted agenda, when immediate action is necessary. (See Rule Section 4.1.) 2) Effect of Approval of Motion; Notice. If the motion to reconsider is made and approved at the same meeting at which the initial action was taken and all interested persons (including applicants, owners, supporters, and opponents) are still present, the matter may be reconsidered at that meeting or at the next regular meeting or intervening special meeting (subject to the discretion of the maker of the motion) only if immediate reconsideration complies with all applicable agenda, notice, statutory, and due process requirements.
no No further public notice is required only to the extent permitted by applicable law.

If the motion to reconsider is made and approved at the same meeting at which the initial action was taken but all interested persons are not still present, or if the motion is made and approved at the next regular meeting or intervening special meeting, the item shall be scheduled for consideration at the earliest feasible City Council meeting and shall be re-noticed in accordance with state law and the Municipal Code. In certain circumstances, a right may have vested after the initial decision, precluding reconsideration.
b. Reconsideration of Legislative or Other Non-Quasi-Judicial Actions. The City Council may rescind, repeal or amend its prior legislative or other non-quasi-judicial actions (unless precluded from doing so under applicable laws) at any regular or

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 14 of 15
special meeting of the City Council. Noticing and scheduling of such actions shall be consistent with Rule Section 4 (Meeting Agenda: Preparation and Contents) and any required notice provisions.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 06/2310/13/2026
Resolution No: 2026-71XX Page 15 of 15
Revision History
Date Resolution
11/13/2001 2399 adopted policy
04/27/2004 2004-97 amended Rules 1-27 added rules 28-36 05/25/2005 2005-260 deleted Rule 8
04/11/2006 2006-73 deleted Rule 36
01/23/2007 2007-15 added Rule 13A
10/09/2007 2007-225 amended Rule 13A
05/24/2011 2011-67 deleted a portion of Rule 32 & amended Rule 28H 01/22/2013 2013-11 amended Rule 26 Priority of Business 12/10/2013 2013-174 amended Rule 35 in its entirety
12/09/2014 2014-182 amended Rule 13 A
06/14/2016 2016-74 Re-adopting new Meeting Rules and Procedures 12/12/2017 2017-162 Quorums and reconsideration of matters by City commissions 10/10/2023 2023-123 – Amended Rule 3.2 and 5.2
06/23/2026 2026-71 – Implemented SB 707: procedures addressing technology disruptions 10/13/2026 2026-XX – Comprehensive legal-conformance update to Meeting Rules and Procedures

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 1 of 14

CITY OF BRENTWOOD

MEETING

RULES AND PROCEDURES

TABLE OF CONTENTS
Page

1. PURPOSE; APPLICABILITY ...........................................................................................2

2. MEETINGS: GENERAL RULES ......................................................................................2

3. ELECTION OF CITY COUNCIL OFFICERS; DUTIES ..................................................... 6

4. MEETING AGENDA: PREPARATION AND CONTENTS.................................................. 8

5. DECORUM ..................................................................................................................... 10

6. VOTING AND DECISION; RECONSIDERATION ........................................................... 11

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 2 of 14

1. PURPOSE; APPLICABILITY

1.1 Purpose. The purpose of the Council Meeting Rules and Procedures (these “Rules”) is to establish protocols that will be convenient for the public and contribute to the orderly conduct of City business. These Rules apply in addition to:
• the Ralph M. Brown Act Open Meeting Law (Brown Act, Gov’t. Code §54950 and following);
• the Political Reform Act of 1974 (Gov’t. Code §81000 and following); and • any other California laws that govern the conduct of City Council meetings.

1.2 Applicability. These Rules apply to meetings of the City Council and all City Commissions (unless: a provision is clearly not applicable, stated otherwise in the ordinance establishing a particular commission, or stated otherwise in state law). Reference to Mayor, Council, Council Member, and City Clerk shall respectively mean Chairperson, Commission, Commissioner and Secretary, when applicable to a City commission. The City shall provide a copy of the Brown Act to each person elected or appointed to serve as a member of a City legislative body as required by Government Code section 54952.7.

1.3 Effect. Failure to observe these Rules does not invalidate any otherwise lawful action.

2. MEETINGS; GENERAL RULES

2.1 Meeting – Definition. A “meeting” includes any congregation of a majority of the members of the City Council, or a majority of the members of any City commission, at the same time and location, including a teleconference location as authorized by law, to hear, discuss, deliberate, or take action on any item within the subject matter jurisdiction of the body. (Gov’t. Code §54952.2(a).)1

2.2 Meetings Open to the Public. Unless otherwise authorized by law to be held in closed session, all City Council meetings are open and public. (Cal. Const. art I, §3(b)(1); Gov’t.

Code §54953(a).)

2.3 Time and Place of City Council Meetings. The City Council shall hold regular meetings at the dates, time, and location set forth in Municipal Code Chapter 2.04 and any related resolutions, or as modified by the Council.

2.4 Quorum. A majority of the total members of the Council shall constitute a quorum and is sufficient to transact regular business. A Council Member present but abstaining is counted for purposes of constituting a quorum. A Council Member disqualified from voting by law is not counted for purposes of constituting a quorum. (See Section 3.4a below.) A Council Member participating remotely as a reasonable accommodation pursuant to Government

1 The Brown Act prohibits a majority of the members of a legislative body, outside an open and noticed meeting, from using a series of communications of any kind, directly or through intermediaries, to discuss, deliberate, or take action on any item of business within the subject matter jurisdiction of the body. Council Members shall also comply with the Brown Act restrictions governing communications on internet-based social media platforms. (Gov’t. Code §54952.2(b).)

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 3 of 14
Code section 54953(c) is treated as present in person for all purposes, including for purposes of determining a quorum. A Council Member participating remotely under another procedure authorized by the Brown Act shall be counted toward a quorum only as provided by the applicable statutory procedure. If there is no quorum, the Mayor or City Clerk shall adjourn the meeting to a stated time and place.

2.5 Presiding Officer. The Mayor is the presiding officer of the Council. In the absence of the Mayor or in case of conflict under Section 3.4a, the Vice-Mayor shall preside. In the absence of the Mayor and Vice-Mayor, the City Manager shall preside over the election of a temporary chair.

The temporary chair will preside until the return of one of the officers.

2.6 Minutes; Record-keeping. The City Clerk or the City Clerk’s designee will take action minutes, consisting of the names of individuals speaking about an item, if voluntarily provided, and the action taken by Council on each item, including the motion and the vote or abstention of each Council Member present. City Council and Planning Commission meetings are generally broadcast live and are also available for viewing later on the City’s website. The City maintains audio recordings for other commission meetings. City audio and video recordings of open meetings shall be made available for inspection or copying as required by Government Code section 54953.5 and the California Public Records Act, subject to any lawfully established fees for copies or transcripts.

When the statute governing remote participation requires the minutes to identify remotely participating members and the statutory basis for remote participation, the minutes shall include that information.

2.7 Types of meetings.
a. Regular meetings. This is the regular City Council meeting generally held twice per month, as established by the Municipal Code (Chapter 2.04) and City Council Resolution. b. Special Meetings. A special meeting may be called by the Mayor or by a majority of the City Council. Notice must be given in conformance with Government Code section 54956 at least 24 hours before the special meeting. A special meeting shall not be called regarding the salaries, salary schedules, or compensation paid in the form of fringe benefits of the Mayor, any Council Member, or any City executive, except as part of the City Council’s consideration of the City’s budget, as provided in Government Code section 54956(b). c. Closed Sessions. The City Council may meet in closed session (not open to the public), as provided by California law. No Council Member, City employee, or other person may disclose confidential information acquired by being present during a lawfully authorized closed session to a person not entitled to receive that information, except when disclosure is authorized by the City Council or otherwise permitted or required by law. “Confidential information” has the meaning provided in Government Code section 54963. Before convening in closed session and following the closed session, the City Council shall make the disclosures and reports required by the Brown Act, including Government Code sections 54957.1 and 54957.7.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 4 of 14
d. Adjourned Meetings. The City Council may adjourn a regular or special meeting to a specific time and place. (If there is less than a quorum at any scheduled meeting or if all members are absent, the Mayor or City Clerk may declare the meeting adjourned to a stated time and place and post notice of that fact consistent with Government Code § 54955. e. Continued Hearings. The City Council may continue any hearing to a subsequent meeting, stating the specific date, time, and place. (Government Code § 54955.1). f. Emergency Meetings. The City Council may hold an emergency meeting under Government Code section 54956.5 if a majority of the members determines that an “emergency situation,” as defined in that section, exists. An emergency situation includes an “emergency,” such as a work stoppage, crippling activity, or other activity that severely impairs public health, safety, or both, and a “dire emergency,” such as a crippling disaster, mass destruction, terrorist act, or threatened terrorist activity that poses peril so immediate and significant that providing one-hour notice may endanger public health, safety, or both. Notice and all other procedures shall comply with Government Code section 54956.5.
g. Meetings with City Commissions. The City Council may hold a joint meeting with a City Commission, or with another public agency, in conformance with the Brown Act. h. Teleconferencing by the City Council. City Council Members may participate in meetings by teleconference or remote participation only when authorized by state law, as may be amended.

All votes taken during a teleconferenced meeting shall be by roll call. A Council Member participating remotely as a reasonable accommodation pursuant to Government Code section 54953(c) shall be treated as present in person for all purposes, including quorum. Remote participation under Government Code sections 54953.8 through 54953.8.7 shall comply with the requirements applicable to the procedure used. The City Clerk will track remote participation by City Council Members to ensure compliance with applicable Brown Act requirements, including applicable limits on remote participation for just cause or other qualifying circumstances. When posting is required at a teleconference or remote location, the Council Member will be responsible for ensuring the agenda has been posted as required by law.

2.8 Remote Public Access. Pursuant to Government Code Section 54953.4, and subject to the exceptions therein, open and public City Council meetings shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform, except if adequate telephonic or internet service is not operational at the meeting location. If adequate telephonic or internet service is operational at the meeting location during only a portion of the meeting, the City Council shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform during that portion of the meeting.

If the City Council elects to provide a two-way audiovisual platform, the City shall publicly post and provide a call-in option and activate any automatic captioning function during the meeting if an automatic captioning function is included with the two-way audiovisual platform.

All open and public meetings for which remote attendance is provided pursuant to this section shall provide the public with an opportunity to provide public comment in accordance with Government Code section 54954.3 through the two-way telephonic service or two-way audiovisual platform,

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 5 of 14
with the same time allotment provided to persons attending in person. While Government Code section 54953.4 is operative and applicable to the City Council, the City shall also reasonably assist members of the public who wish to translate the meeting or receive interpretation provided by another member of the public; maintain a system for electronically accepting and fulfilling requests for meeting agendas and documents; maintain the public meeting webpage required by law; make the reasonable outreach efforts required by law; translate agendas and the public meeting webpage into any applicable languages; and comply with the accessibility and related public-access requirements of Government Code section 54953.4.

2.9 Technology Disruption Policy.
a Purpose. This section establishes procedures for responding to disruptions in telephonic or internet services used to provide two-way remote public access to City Council meetings, consistent with the Brown Act and Government Code section 54953.4. These procedures are intended to maintain transparency, continuity of government operations, and meaningful public participation during technology disruptions. b. Applicability. This policy applies to all open and public meetings of the City Council and any legislative body of the City of Brentwood that are subject to Government Code section 54953.4 and for which remote public participation or observation is provided or required by state law.
c. Definitions. For purposes of this section:
1) “Disruption” means any interruption, outage, or technical failure of telephonic or internet service that prevents members of the public from remotely hearing, observing, or participating in a meeting through the City’s designated remote access platform.
2) “Remote access services” means the telephonic, internet-based, audiovisual, or other electronic platform used by the City to provide two-way real-time remote access to public meetings.
d. Procedures During a Technology Disruption.
1) If the City becomes aware of a disruption to remote access services during a meeting, the Presiding Officer, or City Clerk shall announce the disruption, if possible. The meeting open session shall be recessed while staff attempts to restore service. The City Council may meet in closed session during this period, if permissible under the Brown Act and if the closed session is otherwise authorized and properly agendized.
2) City staff shall make reasonable, good-faith efforts to restore remote access services. Such efforts may include troubleshooting software or hardware issues, restarting equipment, contacting technical support providers, utilizing backup systems, or switching to an alternate meeting platform. 3) The open session of the meeting shall remain in recess for at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier.

The recess may be extended if active restoration efforts continue and the City Council determines additional time is appropriate.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 6 of 14
e. Reconvening the Meeting.
1) If remote access services are restored, the meeting may reconvene and continue.
2) If remote access services cannot be restored after reasonable, good-faith efforts have been made, the City Council may:
a. Adjourn the meeting to a future date and time, or
b. Continue the meeting in open session in accordance with Government Code section 54953.4 after adopting, by roll-call vote, the following, or substantially similar, finding that:
“The City of Brentwood has made reasonable, good-faith efforts to restore telephonic or internet-based remote access services, and the public interest in continuing the meeting outweighs the public interest in providing remote access under the circumstances.”
f. Recordkeeping. The City Clerk shall document the following in the meeting minutes:
1) The nature and approximate time of the disruption;
2) actions and restoration efforts taken to restore service; 3) whether the meeting was recessed, adjourned, or reconvened; and 4) any findings adopted pursuant to this section.
3 ELECTION OF CITY COUNCIL OFFICERS; DUTIES

3.1 Election of Vice Mayor. The City Council shall elect a Vice Mayor for a two-year term, at the meeting when new Council Members are sworn in after a general municipal election. If the office of Vice Mayor becomes vacant for any reason (including resignation, incapacity, death, recall, municipal election, or removal by majority vote), the City Council shall elect one of its members to fill the vacancy at the next regular meeting. The election or removal of the Vice- Mayor requires three affirmative votes.

3.2 Duties of Mayor. The Mayor has the power, authority, and discretion, without a vote of the majority of the Council (except as noted) to:
a. Preside over Council meetings:
1) Maintain order and proper decorum (See Rule 5 below); 2) announce the business before the Council in the order set forth in the agenda (or as such order may be changed per Rule 4.3 below);
3) call for votes on each matter requiring a decision, and announce the results. The Mayor may make a motion, second and debate matters, subject only to the same limitations of debate as are imposed upon all members.); 4) when requested, make these Rules known and decide questions of order, subject to an appeal of the Council;
5) set time limits on Council discussion (subject to Council concurrence) and on communications from members of the public, consistent with the Brown Act; and 6) open public hearings.”

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 7 of 14
b. Agendas. Work with the City Manager in the preparation of agendas, and place items on a future Council meeting agenda, under Rule Sections 4.2 and 4.4 below. c. Signing. Sign all documents as authorized by the City Council, and ceremonial documents.
d. Subcommittees. Create subcommittees, with a concurrence of the Council, under Section

3.4b.
e. Appointments. Make appointments to a public office or position, with the confirmation of a majority of the City Council.
f. City Spokesperson. Serve as the chief spokesperson and representative for the City and City Council for matters concerning public policy.
g. Other duties. Perform other duties as are required by law or as pertain to the office of Mayor.

3.3 Duties of Vice Mayor. The Vice Mayor has the power and authority to:
a. Exercise the duties and powers of the Mayor, in the Mayor’s absence. b. Serve with the Mayor as spokesperson and representative for the Council. c. Assist the Mayor in anticipating an issue that may warrant a special meeting.

3.4 Duties of all Council Members. It is the duty of each Council Member to attend Council meetings, adhere to these Rules, and to cast votes as outlined below. a. Recusal and Disqualification from Voting. A Council Member must recuse from participation and voting if:
1) the Council Member has a disqualifying financial interest in the governmental decision under the California Political Reform Act (Government Code § 87100 et seq. and applicable regulations);2 or
2) the law otherwise declares the Council Member’s participation to be a conflict of interest (e.g., Government Code §§ 1090, 1126, 87100 et seq.; or case law); or 3) the Council Member is disqualified as to a particular matter because of the Council Member’s absence from a prior public hearing and inability or failure to review the prior testimony and evidence presented.

If a Council Member is disqualified under the Political Reform Act, the Council Member shall comply with Government Code section 87105, including publicly identifying the financial interest

2 A public official may not make, participate in making, or use the official’s position to influence a governmental decision in which the official knows or has reason to know the official has a financial interest. (Gov’t. Code § 87100.)

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 8 of 14
as required by law, recusing from discussion and voting, and leaving the room until consideration of the matter is concluded, except as otherwise permitted by law. A disqualified Council Member may address the City Council as a member of the general public to the extent permitted by Government Code section 87105. If the disqualified matter is on the Consent Calendar and is not separately considered, the Council Member shall identify the conflict and abstain from that item as required by law, but need not leave the room solely for the Consent Calendar vote. A Council Member disqualified under another law shall disclose the disqualification, abstain, and leave the room to the extent required by that law.
b. Committees and Boards. The business of the City Council will from time to time require work in Council committees (either a standing committee or ad hoc committee), and through Council Member participation on boards of other governmental agencies.

The Mayor, a majority of the Council, or staff may recommend formation of a committee. A committee assists in the resolution or study of issues arising from a specific area of Council concern. All communications and advice from a committee shall be made to the Council. A committee serves until discharged by a majority of the Council.

It is the duty of any Council Member sitting on such a committee, or outside board, to make periodic reports to the City Council as a whole and to the general public at regular City Council meetings. It is also the duty of a Council Member to timely advise his or her alternate, if any, if the Council Member will be absent from any committee or board meeting.

3.5 Absences. A Council Member should endeavor to give notice to the Mayor, City Manager, or City Clerk in advance if he or she will be absent or late to a Council meeting. If a Council Member is absent without permission from all regular city council meetings for 60 days consecutively from the last regular meeting he or she attended, his or her office becomes vacant and shall be filled as any other vacancy. (Gov’t. Code §36513.) 4 MEETING AGENDA: PREPARATION AND CONTENTS

4.1 General. The City Council will not discuss any item of business not appearing on the written agenda, except as provided in Government Code section 54954.2.

If a matter not appearing on the agenda is raised by a member of the public, a Council Member or staff may take only the limited actions authorized by Government Code section 54954.2(a)(3), including briefly responding to statements or questions, asking a question for clarification, making a brief announcement or report, providing a reference to staff or another resource for factual information, requesting that staff report back at a subsequent meeting, or directing that the matter be placed on a future agenda. No substantive deliberation or action shall occur unless otherwise authorized by the Brown Act.3

4.2 Agenda Preparation; Distribution. There shall be a written agenda for each City Council meeting. The agenda shall contain a brief general description of each item of business to be transacted or discussed and shall include other matters as set forth in this Section 4. The City Clerk shall prepare the agenda in conjunction with the City Manager’s office. Anonymous

3 Government Code section 54954.2(a)(3) authorizes limited responses and referrals concerning non-agendized matters but does not authorize substantive deliberation or action.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 9 of 14
communications will not be considered nor placed on the agenda. Only the City Manager, City Attorney, the Mayor and Council Members may add items to a Council agenda. If a member of the public wishes an item to be added, he or she must have a Council Member sponsor the item. The agenda will be posted and distributed as required by the Brown Act. (Gov’t. Code §§54954.2, 54954.1.) For City Council meetings subject to Government Code section 54953.4, agendas shall also include the information required for remote public access and shall be translated and made electronically available as required by that section.

4.3. Agenda Contents; Order of Business. The agenda shall include general information, a brief description of items of business, and the order of business (See Government Code § 54954.2).

The order of business is as follows, subject to change by the Mayor, Vice-Mayor (in the Mayor’s absence), City Manager or a majority vote of the City Council:

Call to Order and Roll Call
Pledge of Allegiance
Presentations (and Proclamations) (these may also be included on the Consent Calendar.) Public Comments (for items not on the public hearings or business items portions of the agenda, or requests for future agenda items)
Consent Calendar
Public Hearings
4 Business Items
Informational Reports from Council Members, committees, liaisons, and staff Request for Future Agenda Items (by Council Members)
Adjournment

4.4 Adding Future Agenda Items.

An item may be added to a future agenda, and staff time authorized, in either of the following ways:
a. Standard agenda process for agenda preparation, under Rule Section 4.2 above, including:
1) by the City Manager, City Attorney, or staff; or
2) by written request to the City Manager by the Mayor or two Council Members at least one week before the publication of the next agenda (Thursday by 5:00 p.m.) and the City Manager determines that there is adequate staff time to prepare discussion and recommendation materials; or
b. By an individual Council Member making:
1) a written request to the City Manager at least one week before the publication of the next agenda to place the item under Request for Future Agenda Items on the next agenda; or
2) a verbal request at a Council meeting to have an item placed on the next agenda

4 Public Hearings. Public hearings are those having specific notice requirements by state law or City ordinance. At the hearing, the Council shall afford any interested person (and his or her representative) the opportunity to speak, present witnesses and evidence, subject to these Rules. Public hearings will be conducted in the following order: (1) Staff Reports and Council Member questions to staff; (2) Public hearing opened by Mayor; (3) Public testimony; (4) Mayor closes the public hearing, by majority vote; (5) Discussion among Council Members; and (6) Action by majority vote.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 10 of 14
under Request for Future Agenda Items.

In either case (b.1 or b.2), the listed item will identify the Council Member making the request and briefly describe the nature of the request. Council discussion will be limited to whether staff time and City resources should be spent on the item and the time period for scheduling. Staff will not spend time on the requested item unless and until the Council wishes additional information, except that if staff has already worked on a matter or the City Manager deems an item to be urgent, he or she may place it on the next agenda as an action item.
5 DECORUM

5.1 Decorum Generally - City Council Members. The Mayor and Council Members shall preserve order and decorum at City Council meetings. Council Members shall confine their remarks to the agenda item under consideration and speak only when recognized by the Mayor, except as otherwise provided in these Rules. Once a Council Member is recognized, he or she will not be interrupted unless called to order by the Mayor. A Council Member may not, by conversation or otherwise, disturb or disrupt the proceedings or the peace of the City Council in any way, nor disturb any other Council Member or member of the public while speaking, nor refuse to obey the instruction of the Mayor or City Council.

During a quasi-judicial hearing,
5 an applicant or appellant is entitled to due process of law, including a meaningful opportunity to be heard. Council Members should not receive information outside of the hearing on the matter unless they disclose the nature of the communications. Council Members will give full attention to speakers at the hearing.

Council meetings will be governed by common sense and good taste. In case of a dispute concerning a procedural matter not specifically covered in these Rules, the majority vote of the Council will control.

5.2 Decorum Generally - Public. Members of the public present at City Council meetings, either in person or remotely, may comment on individual agenda items and items on the Consent Calendar.

During regular City Council meetings, public comments may be offered on non-agendized items if the comments fall within the City Council’s subject matter jurisdiction. Members of the public wishing to speak are requested to fill out the speaker form provided and hand the card to the City Clerk at the beginning of or during the meeting. Completion of a speaker form is voluntary and is requested only for administrative convenience. If a speaker form or similar document is posted at or near the entrance to the meeting room or circulated to persons present, it shall clearly state that signing or completing the document is voluntary and that all persons may attend the meeting regardless of whether they sign or complete the document, as required by Government Code section 54953.3.

Members of the public participating remotely shall use the procedure identified on the agenda to indicate their intent to speak.

5 A quasi-judicial hearing is one that involves the application of rules to a specific project or set of existing circumstances.

Examples include land use matters (but not legislative decisions such as General Plan or zoning amendments, or development agreements), employee disciplinary proceedings, and proceedings for the revocation, suspension, or reinstatement of permits, licenses, and franchises.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 11 of 14
Comments by members of the public are generally limited to three minutes, or less time if a large number of speakers is anticipated, or if approved by the Mayor. Any time limitation shall be reasonable and viewpoint neutral. A speaker using a translator shall receive at least twice the otherwise applicable speaking time unless simultaneous translation is provided, as required by Government Code section 54954.3. A member of the public commenting remotely at a City Council meeting subject to Government Code section 54953.4 shall receive the same time allotment as a person commenting in person. A speaker may not allocate the speaker’s time to another speaker.

The Mayor will invite public testimony on each item at the appropriate time. Written documents or messages to the City Council or any Council Member while the City Council is in session, which pertain to the Council’s business, shall be made only through the City Clerk.

A member of the public providing comment in person should come forward to the lectern so that the remarks may be accurately recorded, unless the presiding officer permits otherwise or a reasonable accommodation requires another arrangement. A member of the public participating remotely shall use the remote participation procedure identified on the agenda. All remarks shall be addressed to the Mayor, except that answers to questions posed by a City Council Member recognized by the Mayor may be addressed to the questioner. No person other than a member of the City Council and the person having the floor shall enter into any discussion, either directly or through a Council Member, without the permission of the Mayor.

Comments on an agendized item must be pertinent to that item. During general public comment, members of the public may address any matter within the subject matter jurisdiction of the City Council. A member of the public may not ask a question of a Council Member or staff member, except through the Mayor. Speakers are urged to avoid unnecessary repetition in their remarks and instead simply indicate agreement with previous speakers. The City Council shall not prohibit public criticism of City policies, procedures, programs, or services, or of the acts or omissions of the City Council, consistent with Government Code section 54954.3(c). Any person attending an open and public meeting may record the proceedings with an audio or video recorder or still or motion picture camera unless the recording cannot continue without noise, illumination, or obstruction of view that constitutes, or would constitute, a persistent disruption of the proceedings. (Gov’t. Code §54953.5.) If an individual engages in behavior that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of a meeting, the Mayor or the Mayor’s designee may warn the individual that the behavior is disrupting the meeting and that continued disruptive behavior may result in removal.

If the individual does not promptly cease the disruptive behavior following the warning, the individual may be removed or caused to be removed. A prior warning is not required for behavior involving the use of force or a true threat of force. These provisions also apply to disruptive conduct by a person participating remotely. If a meeting is willfully interrupted by a group or groups of persons so as to render orderly conduct of the meeting unfeasible, and order cannot be restored by removing the individuals responsible for the disruption, the City Council may order the meeting room cleared and continue the meeting. Only matters appearing on the agenda may be considered, and representatives of the press and other news media who did not participate in the disruption shall be permitted to remain. (Gov’t. Code §§ 54957.9, 54957.95, 54957.96.) 6 VOTING AND DECISION; RECONSIDERATION

6.1 Voting and Decision. Ordinances, resolutions and other matters submitted to the Council must be adopted by a majority vote of the total membership of the Council unless a greater number of votes is required by law. A majority means three votes for the City Council (and for each City

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 12 of 14
commission with a total of five members). If one or more Council Members is absent and a majority vote cannot be obtained, and no additional action is taken, the matter shall automatically be added to a future agenda, to be considered at least once with all Council Members present.

Before taking final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a City executive, department head, or other similar administrative officer, the City Council shall orally report a summary of the recommendation for final action to the extent required by Government Code section 54953(d)(3).

If a Council Member who is present and qualified to vote does not vote in the affirmative or negative, the Council Member shall be deemed to have abstained. An abstention shall be publicly reported, recorded, and counted as an abstention, shall not be counted as an affirmative or negative vote, and shall not satisfy any requirement for an affirmative vote.

A tie vote means the motion is not approved.

After a vote is taken on a matter, if an appropriate resolution is not already prepared, the Council may direct staff to prepare a resolution reflecting the City Council’s findings and decision. A resolution brought back to the Council may be placed on the Consent Calendar. The public shall be provided an opportunity to comment on the subsequently agendized resolution to the extent required by the Brown Act. In a quasi-judicial matter in which the evidentiary hearing has been closed, the opportunity for Brown Act public comment does not, by itself, reopen the evidentiary record. The Council shall not receive or rely upon new evidence outside the established record unless the hearing is lawfully reopened and any required notice and due process are provided.

Unless applicable law provides otherwise, and unless the City Council’s motion expressly makes the action tentative or subject to subsequent approval, the City Council’s action is final when the vote is taken, and any later resolution shall memorialize or implement the action taken. If the City Council directs that a resolution, findings, conditions, or other implementing document be returned for further review and approval before the action becomes final or effective, the action shall not be final until the City Council approves that document. In all cases, finality shall be determined by the law governing the particular action, the nature of the City Council’s action, and, to the extent permitted by law, the City Council’s expressed intent.

6.2 Reconsideration. This section 6.2 does not apply to City Commissions. a. Reconsideration of Quasi-Judicial Actions. (See footnote 5.) A motion to reconsider any quasi-judicial action taken by the City Council may be made by any Council Member who voted with the majority on a question, and may be seconded by any Council Member. The motion must be approved by a majority vote of the entire City Council. The City Clerk shall provide notice to all interested parties as soon as possible when a matter becomes the subject of a motion to reconsider.
1) Timing. The motion must be made at the same meeting at which the action was taken (including an adjourned or continued meeting), at the next regular meeting, or at any intervening special meeting. If a request for reconsideration is communicated to the City Manager by any Council Member who voted in the majority, at least 24 hours before the state law deadline for posting the City Council meeting agenda, then

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 13 of 14
the request shall appear on the posted agenda for the next regular meeting or intervening special meeting. Otherwise, no City Council discussion or action on reconsideration may occur unless the item is appropriately added to the agenda under Government Code section 54954.2(b) which addresses adding items that are not listed on a posted agenda, when immediate action is necessary. (See Rule Section 4.1.) 2) Effect of Approval of Motion; Notice. If the motion to reconsider is made and approved at the same meeting at which the initial action was taken and all interested persons (including applicants, owners, supporters, and opponents) are still present, the matter may be reconsidered at that meeting or at the next regular meeting or intervening special meeting (subject to the discretion of the maker of the motion) only if immediate reconsideration complies with all applicable agenda, notice, statutory, and due process requirements. No further public notice is required only to the extent permitted by applicable law.

If the motion to reconsider is made and approved at the same meeting at which the initial action was taken but all interested persons are not still present, or if the motion is made and approved at the next regular meeting or intervening special meeting, the item shall be scheduled for consideration at the earliest feasible City Council meeting and shall be re-noticed in accordance with state law and the Municipal Code. In certain circumstances, a right may have vested after the initial decision, precluding reconsideration.
b. Reconsideration of Legislative or Other Non-Quasi-Judicial Actions. The City Council may rescind, repeal or amend its prior legislative or other non-quasi-judicial actions (unless precluded from doing so under applicable laws) at any regular or special meeting of the City Council. Noticing and scheduling of such actions shall be consistent with Rule Section 4 (Meeting Agenda: Preparation and Contents) and any required notice provisions.

COUNCIL/ADMINISTRATIVE POLICY

CITY OF BRENTWOOD
Subject:

Meeting Rules and Procedures
Policy No: 110-1 Date: 10/13/2026
Resolution No: 2026-XX Page 14 of 14
Revision History
Date Resolution
11/13/2001 2399 adopted policy
04/27/2004 2004-97 amended Rules 1-27 added rules 28-36 05/25/2005 2005-260 deleted Rule 8
04/11/2006 2006-73 deleted Rule 36
01/23/2007 2007-15 added Rule 13A
10/09/2007 2007-225 amended Rule 13A
05/24/2011 2011-67 deleted a portion of Rule 32 & amended Rule 28H 01/22/2013 2013-11 amended Rule 26 Priority of Business 12/10/2013 2013-174 amended Rule 35 in its entirety
12/09/2014 2014-182 amended Rule 13 A
06/14/2016 2016-74 Re-adopting new Meeting Rules and Procedures 12/12/2017 2017-162 Quorums and reconsideration of matters by City commissions 10/10/2023 2023-123 – Amended Rule 3.2 and 5.2
06/23/2026 2026-71 – Implemented SB 707: procedures addressing technology disruptions 10/13/2026 2026-XX – Comprehensive legal-conformance update to Meeting Rules and Procedures

CITY COUNCIL AGENDA ITEM NO. J.1
10/13/2026
SUBJECT: Consider a Request by Council Member Maloney for a Report on the Roles, Responsibilities, and Purview of Boards and
Commissions
DEPARTMENT: City Manager’s Office
STAFF: Terrance Davis, Acting City Manager
Amanda McVey, City Clerk

TITLE/RECOMMENDATION
That the City Council consider and discuss Council Member Maloney’s request and provide direction on whether to schedule a future agenda item for a report on the roles, responsibilities, and purview of the City’s boards and commissions.

FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.

BACKGROUND
On September 21, 2026, Council Member Maloney requested that staff bring back a report on the roles, responsibilities, and purview of the City’s boards and commissions.

Pursuant to Rule 4.4 (a)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss the request and provide further direction to staff.

If the City Council provides direction to proceed, staff will return at a future meeting with additional information, options, and any identified fiscal, operational, legal, or environmental considerations. No program or expenditure is being approved as part of this item.

CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.

CITY COUNCIL AGENDA ITEM NO. J.1
10/13/2026

PREVIOUS ACTION
Not applicable.

ATTACHMENT(S)
None.

CITY COUNCIL AGENDA ITEM NO. J.2
10/13/2026
SUBJECT: Consider a Request by Council Member Maloney to Discuss a Bicycle and e-Bike Ordinance in the City of Brentwood
DEPARTMENT: City Manager’s Office
STAFF: Terrance Davis, Acting City Manager
Amanda McVey, City Clerk

TITLE/RECOMMENDATION
That the City Council consider Council Member Maloney’s request and provide direction on whether to schedule a future agenda item to discuss establishing an ebike and bicycle ordinance within the City of Brentwood.

FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.

BACKGROUND
On September 21, 2026, Council Member Maloney requested an agenda item establishing an e-bike and bicycle ordinance within the City of Brentwood.

Pursuant to Rule 4.4(a)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss the request and provide direction to staff.

If the City Council provides direction to proceed, staff will return at a future meeting with additional information, options, and any identified fiscal, operational, legal, or environmental considerations. No ordinance, resolution, program or expenditure is being approved as part of this item.

CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.

CITY COUNCIL AGENDA ITEM NO. J.2
10/13/2026

PREVIOUS ACTION
Not applicable.

ATTACHMENT(S)
None.

CITY COUNCIL AGENDA ITEM NO. J.3
10/13/2026
SUBJECT: Consider a Request by Council Member Maloney to Discuss Dedicating an Underpass on Sand Creek Road in Honor of Jon Elam
DEPARTMENT: City Manager’s Office
STAFF: Terrance Davis, Acting City Manager
Amanda McVey, City Clerk

TITLE/RECOMMENDATION
That the City Council consider and discuss Council Member Maloney’s request and provide direction on whether to schedule a future agenda item to dedicate an underpass on Sand Creek Road in honor of Jon Elam.

FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.

BACKGROUND
On September 21, 2026, Council Member Maloney requested that staff bring back an item to consider dedicating an underpass on Sand Creek Road in honor of Jon Elam.

Pursuant to Rule 4.4 (a)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss the request and provide further direction to staff.

If the City Council provides direction to proceed, staff will return to a future meeting with additional information, options, and any identified fiscal, operational, legal, or environmental considerations. No program or expenditure is being approved as part of this item.

CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.

CITY COUNCIL AGENDA ITEM NO. J.3
10/13/2026

PREVIOUS ACTION
Not applicable.

ATTACHMENT(S)
None.

CITY COUNCIL AGENDA ITEM NO. J.4
10/13/2026
SUBJECT: Consider a Request by Vice Mayor Pierson and Mayor Meyer to Send a Letter of Support for Roadway Improvements on Deer Valley Road
DEPARTMENT: City Manager’s Office
STAFF: Terrance Davis, Acting City Manager
Amanda McVey, City Clerk

TITLE/RECOMMENDATION
That the City Council consider and discuss Vice Mayor Pierson and Mayor Meyer’s request and provide direction on whether to schedule a future agenda item to discuss a letter of support to appropriate agencies for roadway improvements on Deer Valley Road.

FISCAL IMPACT
There is no fiscal impact associated with this agenda item at this time.

BACKGROUND
On September 21, 2026, Vice Mayor Pierson requested that staff determine how to prepare a letter of support to county and/or state-level officials regarding safety improvements to Deer Valley Road. Following the Vice Mayor’s request, Mayor Meyer expressed her desire to partner with the Vice Mayor in bringing this item forward.

Pursuant to Rule 4.4 (a)(2) of City Council Policy 110-1, this item has been placed on the agenda so that the City Council may discuss the request and provide further direction to staff.

If the City Council provides direction to proceed, staff would return at a future meeting with additional information, options, and any identified fiscal, operational, legal, or environmental considerations. No program or expenditure is being approved as part of this item.

CITY COUNCIL STRATEGIC INITIATIVE
Not applicable.

CITY COUNCIL AGENDA ITEM NO. J.4
10/13/2026

PREVIOUS ACTION
Not applicable.

ATTACHMENT(S)
None.