Agenda packet, first session — Brisbane City Council, January 20, 2022 (part 2 of 2)

Chairperson Gooding opened the public hearing.

Eric Aronsohn, applicant, addresses the Commission and answered question about leveraging resources from Mission Blue Nursery, the types of trees expected to be grown at the nursery, and the timing of growing trees for the Baylands at the proposed location.

Barbara Ebel, Brisbane resident, spoke in favor of the project but raised concerns about the project’s water usage.

Michele Salmon, Brisbane resident, spoke in favor of the project but raised concerns about nearby seasonal wetlands and invasive flora onsite.

Mary Rogers, Brisbane resident, raised concerns about lighting and potential benefits to Brisbane residents, if any.

Jason Nunan, spoke in favor or the project but raised concerns about non-native tree species being grown at the nursery.

With no others wishing to address the Commission, Commissioner Patel moved to close the public hearing. Commissioner Funke seconded the motion and it was approved 5-0.

After deliberation, Commissioner Funke moved to approve the application via adoption of 2021- UP-5 with an additional condition that prior to the applicant commencing operations, the limits of the seasonal wetlands shall be verified by a qualified biologist to ensure the interim use does not encroach upon the wetlands. Commissioner Gomez seconded the motion and it was approved 5-0.

C. PUBLIC HEARING: 600 Tunnel Avenue; Interim Use Permit 2021-UP-3; C-1 Commercial Mixed Use (Baylands); Proposed Interim Use Permit for the continued staging of up to 90 Google commuter buses on an approximately 3-acre site between Tunnel Avenue and the Caltrain rail line to serve Google employees on the peninsula for up to a 5-year term. Sam Khodja, applicant; Oyster Point Properties, Inc. (Baylands Development Inc.), owner.

Senior Planner Johnson informed the Commission that the applicant has requested to continue this item to the next scheduled meeting to discuss proposed conditions of approvals with staff.

Director Swiecki added that while the applicant’s current interim use permit will expire before the next meeting, the use may continue until the Planning Commission acts on this item and they will be subject to the boundaries and conditions under the existing interim use permit.

Chairperson Gooding opened the public hearing.

Mary Rogers, Brisbane resident, spoke against the project.

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Michele Salmon, Brisbane resident, spoke against the project.

Kim Follien, Brisbane resident, spoke in favor of the project provided the lot is paved and lighting is properly shielded.

Barbara Ebel, Brisbane resident, spoke in favor of the project provided the applicant follow through on mitigating dust and glare and provide the route and trip data per the new recommended conditions of approval.

Chairperson Gooding closed the public hearing and Commissioner Funke moved to continue the application to the next Planning Commission meeting of November 16, 2021. Commissioner Gomez seconded the motion and it was approved 5-0.

D. PUBLIC HEARING: Zoning Text Amendment 2021-RZ-2; Various zoning districts; Zoning text amendments to Title 17 of the Brisbane Municipal Code to City of Brisbane to establish objective design and development standards for housing development projects; establish residential density requirements for the NCRO-2 Zoning District; allow multiple family dwellings in the SCRO-1 District by right and multiple family dwellings as part of a mixed use in the NCRO-2 Zoning District by right; reduce guest parking requirements; and establish procedures and requirements for an administrative Housing Development Permit for qualifying housing development projects. City of Brisbane, applicant; Citywide.

Director Swiecki introduced Contract Senior Planner Beggs.

Contract Senior Planner Beggs and project consultants Aaron Aknin and Nicholas Hamilton of Good City gave the staff presentation and answered questions about the criteria for certain development regulations, including step-backs, which zoning districts are impacted by the proposed amendments, the timing of approval required by the State, and if additional visualization and/or simulation materials of the proposed amendments could be provided.

The Commission asked staff and the consultants to further explain the proposed reduction in guest parking, including how the proposed standard was determined and whether the Housing and Community Development (HCD) would permit Brisbane to retain its current and more stringent standard.

Director Swiecki explained the State views parking as a constraint on housing availability and is regulating municipalities to reduce governmental constraints. Mr. Akin further indicated that HCD’s review will include ensuring the feasibility of the proposed amendments are not financially burdensome, i.e., a limiting factor to the construction of housing, and leaving the guest parking standard unchanged may necessitate a subsequent change in the future.

Commissioners Funke and Gooding requested clarification on the approval process for new mixeduse and multifamily projects and the role of the Zoning Administrator. Director Swiecki informed the Commission that without any discretionary standards, the Zoning Administrator’s role is to ATTACHMENT 3D
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confirm compliance with all applicable objective standards and listen to any comments raised by the community. He assured the Commission that new projects would still be noticed to adjacent parcels and comments or concerned raised by the public can be presented at a Zoning Administrator public hearing.

Chairperson Gooding opened the public hearing.

Barbara Ebel, Brisbane resident, spoke about making a compromise on the proposed guest parking reduction. She also requested staff highlight what proposed amendments are discretionary, what issues are not, and what changes are required by the State.

Michele Salmon, Brisbane resident, spoke against the project.

Commissioner Funke moved to continue the public hearing and application to the next Planning Commission meeting of November 16, 2021. Commissioner Gomez seconded the motion and it was approved 5-0.

ITEMS INITIATED BY STAFF
Associate Planner Robbins advertised an upcoming ADU webinar hosted by Second Unit Resources Center.

Senior Planner Johnson advertised 21 Element’s third workshop on “Housing in a Climate of Change.”

ITEMS INITIATED BY THE COMMISSION
There were none.

ADJOURNMENT
With the cancellation of the November 11, 2021 meeting, Chairperson Gooding declared the meeting adjourned to the next special meeting of November 16, 2021. The meeting adjourned at approximately 10:05 p.m.

Attest:
___________________________________
John A. Swiecki, Community Development Director
NOTE: A full video record of this meeting can be found on the City’s YouTube channel at www.youtube.com/BrisbaneCA, on the City’s website at http://www.brisbaneca.org/meetings, or on DVD (by request only) at City Hall.

John A. Swiecki ATTACHMENT 3D
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City of Brisbane
Planning Commission Agenda Report
TO: Planning Commission For the Meeting of 11/16/2021
SUBJECT: Zoning Text Amendment RZ-2-21; Zoning text amendments to Title 17 of the Brisbane Municipal Code (BMC) to establish objective standards for housing development projects and permit multiple family dwellings in the NCRO-2 and SCRO-1 Zoning Districts by right; City of Brisbane, applicant; Citywide.

SUPPLEMENTAL REPORT
This item was continued from the October 28, 2021, Planning Commission Public Hearing. The Staff Report for the October 28th Hearing is included as Attachment A for context and further information.

This supplemental staff report will summarize Planning Commission and public comments from the previous hearing and set forth staff responses.

October 28, 2021 Planning Commission Hearing
On October 28th the Planning Commission considered and continued the item after the staff presentation, questions from Commissioners, and public comment. Issues raised at the hearing are discussed below:

State Law Requirements and Draft Ordinance Scope
Members of the public and commission asked for clarification of the scope of the Draft Ordinance and what regulations are optional versus required by State Law.

State Law does not precisely dictate the objective standards cities will apply to Housing Development projects, but it does specify that only objective standards can be applied. Under the current Ordinance, the objective standards set forth for the NCRO-2 District include lot dimensions, lot coverage, height, setbacks, storefront requirements, and open space requirements. However, these limited objective standards may not promote high-quality design, as shown in Figure 1. As state law prevents the City from applying subjective design permit findings (for example, BMC 17.42.040 (A): “the proposal's scale, form and proportion, are harmonious, and the materials and colors used complement the project”), if such an application was submitted, the City would have limited leverage to deny the project without facing legal scrutiny.

ATTACHMENT 3D
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Figure 1: NCRO-2 Building Design Under Current Objective Standards Figure 2: NCRO-2 Building Design Under Proposed Objective Standards By adopting the Draft Ordinance and objective standards within, the City would have the ability to exercise greater control over the design of Housing Development Projects in addition to currently defined objective standards. As illustrated above in Figure 2, the Draft Ordinance would add objective standards and regulations to control site design, massing, materials, and articulation of a building.

New requirements include:
• Second and third-story rear stepbacks for projects adjacent to lower density residential zones to promote a context-sensitive transition from lower to higher density sites • Third story front stepbacks to provide visual relief and articulation from a pedestrian perspective
• Articulation requirements to add visual interest and massing breaks to project design ATTACHMENT 3D
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• Ground floor height and transparency requirements for mixed-use projects to promote an active pedestrian streetscape
• Parking design requirements to minimize the appearance and improve the aesthetics of parking garages and areas
To clarify scope, the Draft Ordinance would not:
• Increase height limits
• Increase intensity regulations (such as residential density or Floor Area Ratio) above current approvals and regulations
• Decrease setbacks or stepbacks that control massing, or • Allow new uses that were not previously conditionally permitted Housing Development Project Sites
The Planning Commission requested further context on where projects subject to ODDS could be built in the city. The new Housing Development Permit would replace the Design Permit for Housing Development projects, replacing the subjective findings of the design permit with objective standards.

The new permit and standards would apply to applicable projects in zoning districts that permit Housing Development Projects, which includes projects with two or more units and mixed-use projects where at least two thirds of floor area is dedicated to residential uses as defined by State Law.

Zoning Districts within the City that permit multiple family dwelling units and mixed uses include the SCRO-1 District, the NCRO-2 District, and the R-3 District (outlined in orange in Figure 3).

Housing Development Permits would be required for applicable multiple-family and mixed-use projects in these Districts. The current Municipal Code does not require Design Permits for duplexes, and with the exception of duplexes within the R-3 District, duplexes would also be exempt from the Housing Development Permit.

Figure 3: Applicable Zoning Districts
Illustrations prepared for the Draft Ordinance were based on actual lots within the City of Brisbane to show how new standards would apply to potential projects. For example, Figure 2 above is based ATTACHMENT 3D
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on a typical narrow lot (25 in width by 100 feet in depth) along Visitacion Avenue, such as 213 Visitacion Avenue or 18 Visitacion Avenue. Graphics for larger frontages, such as Figure 4 below, would require assembly of approximately 4 narrower lots along Visitacion Avenue.

Figure 4: Illustrative Graphic of Larger Site
Parking
The Planning Commission did not support a reduction in guest parking requirements from 1 space per 5 units to 1 space per 10 units. There was a public comment that the Commission should consider some “middle-ground” reduction in required guest parking. It is up to the discretion of the Commission to make a final recommendation to the City Council on this matter.

Another parking issue for the Commission’s consideration is parking versus storefront area on narrow lots in the NCRO-2 district. As noted in the October 28 staff report, it is infeasible to comply with both parking requirements and minimum required storefront on narrow lots in the NCRO-2 District.

Proposed options were to either eliminate the parking requirement or reduce the minimum storefront size. Given the general discussion on limited parking within Brisbane, it appears the Commission’s direction was to recommend reducing the minimum floor area for storefront use for narrow lots in order to provide as much off-street parking as possible. The draft language below is suggested to meet the Commission’s direction: “The minimum floor area for a storefront use for lots of 30 feet in width or less is two hundred and fifty (250) square feet.”
ATTACHMENTS:

A. October 28, 2021 Staff Report
B. Draft Resolution RZ-1-21 (including draft ordinance) C. Redline copy of proposed zoning text amendments
D. SB 35 and the Housing Accountability Act, relating to objective standards (hyperlinks) E. Community Outreach Summary
F. Draft Supplementary Housing Development Design Guidelines ______________________________ _______________________________________ Kelly Beggs, Contract Planner John Swiecki, Community Development Director ATTACHMENT 3D
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BRISBANE PLANNING COMMISSION
Action Minutes of November 16, 2021
Virtual Special Meeting

CALL TO ORDER
Chairperson Gooding called the meeting to order at approximately 7:30 p.m.

ROLL CALL

Present: Commissioners Funke, Gooding, Gomez, Patel, and Sayasane

Absent: None
Staff Present: Director Swiecki, Senior Planner Johnson, Contract Senior Planner Kelly Beggs, and Associate Planner Robbins

ADOPTION OF AGENDA
Commissioner Funke moved to adopt the agenda. Commissioner Gomez seconded the motion and it was approved 5-0.

CONSENT CALENDAR
Commissioner Patel moved to adopt the consent calendar (agenda item A). Commissioner Gomez seconded the motion and it was approved 5-0.

ORAL COMMUNICATIONS
There were no oral communications.

WRITTEN COMMUNICATIONS
Chairperson Gooding acknowledge three letters were received pertaining to agenda item C.

OLD BUSINESS
B. PUBLIC HEARING: 600 Tunnel Avenue; Interim Use Permit 2021-UP-3; C-1 Commercial Mixed Use (Baylands); Proposed Interim Use Permit for the continued staging of up to 90 Google commuter buses on an approximately 3-acre site between Tunnel Avenue and the Caltrain rail line to serve Google employees on the peninsula for up to a 5-year term. Sam Khodja, applicant; Oyster Point Properties, Inc. (Baylands Development Inc.), owner.

Note: This item was continued from the October 28,2021 Planning Commission meeting.

Senior Planner Johnson gave the presentation and answered questions from the Commission about the original complaints pertaining to fugitive dust and light glare, the timing of modifications made ATTACHMENT 3D
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C. PUBLIC HEARING: Zoning Text Amendment 2021-RZ-2; Various zoning districts; Zoning text amendments to Title 17 of the Brisbane Municipal Code to City of Brisbane to establish objective design and development standards for housing development projects; establish residential density requirements for the NCRO-2 Zoning District; allow multiple family dwellings in the SCRO-1 District by right and multiple family dwellings as part of a mixed use in the NCRO-2 Zoning District by right; reduce guest parking requirements; and establish procedures and requirements for an administrative Housing Development Permit for qualifying housing development projects. City of Brisbane, applicant; Citywide.

Note: This item was continued from the October 28,2021 Planning Commission meeting.

Contract Senior Planner Beggs and project consultants Aaron Aknin and Nicholas Hamilton of Good City gave the staff presentation and clarified the two decision points the Commission must review pertaining to guest parking requirements and storefront floor area, including the distinction between exempting off-street parking when 600 SF of storefront is provided and reducing storefront area to 250 SF (to accommodate the required off-street parking) on narrow lots.

Chairperson Gooding opened the public hearing.

Michele Salmon, Brisbane resident, spoke about the parking issues in Downtown Brisbane and recommended not altering the guest parking requirement and allow smaller storefront floor areas in order to preserve off-street parking requirements. She also had a question about the proposed residential density in the NCRO-2 Downtown Brisbane Neighborhood Commercial District.

Staff clarified that the NCRO-2 District does not currently have a residential density standard; residential uses are a conditionally permitted use and density is set by conditional use permit. The proposed density of 600 SF of lot area per unit - approximately 72 DU/AC - is comparable to past conditional use permit approvals in the NCRO-2 District that ranged between 64 and 87 DU/AC.

With no others wishing to address the Commission, Commissioner Funke moved to close the public hearing. Commissioner Patel seconded the motion and it was approved 5-0.

Director Swiecki informed the Commission that while staff has specifically presented two separate decisions regarding parking and storefront area regulations, the Commission may deliberate and offer recommendations to alter any of the proposed standards and amendments.

After deliberation, Commissioner Funke moved to approve the application via adoption of 2021- UP-3, with the following recommendations on parking:
• No change to the current guest parking regulations (1 space per 5 units); and • Allow storefront areas of 250 SF on lots less than 30 feet wide, maintaining off-street parking requirements.

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Following deliberation, Commissioner Funke moved to recommend City Council adoption of the draft ordinance by adopting Resolution 2021-RZ-2. Commissioner Sayasane seconded the motion and it was approved 5-0. Chairperson Gooding read the appeals procedure.

ITEMS INITIATED BY STAFF
Director Swiecki informed the Commission that the Mayor’s State of the City address will be tomorrow, and staff will schedule and provide informational sessions to the Commission early next year regarding a series of State Bills related to housing, such as SB 9, that recently passed.

ITEMS INITIATED BY THE COMMISSION
There were none.

ADJOURNMENT
With the cancellation of the November 25, 2021 and December 9, 2021 meetings, Chairperson Gooding declared the meeting adjourned to the next special meeting of December 16, 2021. The meeting adjourned at approximately 9:35 p.m.

ATTACHMENT 3D
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RESOLUTION RZ-2-21

A RESOLUTION OF THE PLANNING COMMISSION OF BRISBANE
RECOMMENDING CITY COUNCIL APPROVAL OF ZONING TEXT AMENDMENT RZ-2-21 AMENDING REGULATIONS WITHIN TITLE 17 OF THE BRISBANE MUNICIPAL CODE

CONCERNING HOUSING DEVELOPMENT PROJECTS AND STREAMLINED HOUSING

DEVELOPMENT PROJECTS
WHEREAS, the State Legislature finds that the lack of housing, including emergency shelters, is a critical problem that threatens the economic, environmental, and social quality of life in California; and
WHEREAS, effective January 1, 2018, Senate Bill 167 (Skinner), amended Section 65589.5 of the Government Code and changed the requirements for local governments relating to objective standards and Housing Development Projects; and
WHEREAS, effective January 1, 2018, Senate Bill 35 (Weiner), amended Sections 65400 and 65582.1 and added and repealed Section 65913.4 of the Government Code, and changed the requirements for local governments relating to objective standards and Streamlined Housing Development Projects; and
WHEREAS, the City’s current zoning ordinance regarding housing development projects must be updated to comply with current State law; and
WHEREAS, the draft ordinance attached as Exhibit A to this resolution proposes amendments to Title 17 (Zoning) of the Brisbane Municipal Code in order to comply with current State law regarding Housing Development Projects; and
WHEREAS, on October 28, 2021, the Planning Commission conducted a hearing of the application, publicly noticed in compliance with Brisbane Municipal Code Chapters 1.12 and

17.54, at which time any person interested in the matter was given an opportunity to be heard; and WHEREAS, the Planning Commission reviewed and considered the staff memorandum relating to said application, and the written and oral evidence presented to the Planning Commission in support of and in opposition to the application; and WHEREAS, the draft ordinance does not require additional environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15168 and 15183, as the project is consistent with and in the scope of the General Plan EIR and does not trigger the preparation of a subsequent EIR pursuant to CEQA Guidelines Section 15162.

NOW, THEREFORE, based upon the evidence presented, both written and oral, the Planning Commission of the City of Brisbane hereby RECOMMENDS that the City Council adopt the attached ordinance.

ATTACHMENT 3
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ATTACHMENT 3
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File Attachments for Item:

M. Covid-19 Small Business Grant Program
(It is being recommended to approve the Economic Development Subcommittee recommendation to decrease the 2020 compared to 2019 loss to 15% from 20% in existing program and to allocate funds to businesses that began in 2020 which have a physical location in Brisbane with a signed lease and business license. The fiscal impact to the General Fund will depend on if the City Council will allocate more than the original $200,000.) 272
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COVID19 Small Business Grant Assistance Program Page 1 of 3

CITY COUNCIL AGENDA REPORT
Meeting Date: 1/20/22
From: Stuart Schillinger, Assistant City Manager
Subject: COVID19 Small Business Grant Assistance Program Community Goal/Result Economic
Development Purpose
Assist businesses in Brisbane impacted by COVID-19. Additionally, assist restaurants within Brisbane to assist with their ability to provide service to the public.

Recommendation
Approve Economic Development Subcommittee recommendation to decrease the 2020 compared to 2019 loss to 15% from 20% in existing program and to allocate funds to businesses that began in 2020 which have a physical location in Brisbane with a signed lease and business license.

Background
The Federal Government has adopted the Paycheck Protection Act, which was meant to assist small businesses with support during COVID-19 interruptions. The program was administered through the banking system and did not seem to assist all of the businesses that needed help.

This was due to a variety of factors including; lack of adequate funding, complicated rules, and distribution of capital throughout the County. The upshot of this was a number of businesses within San Mateo County and possibly Brisbane either did not qualify or apply for funds due to the rules. Additionally, the County of San Mateo put money into the San Mateo Strong Fund to assist restaurants during the COVID-19 emergency.

On May 20, 2021 the City Council allocated $200,000 to assist small business that were negatively impacted by COVID-19. The criteria was the following:

1. Businesses $5,000,000 or less

2. Loss of 25% of revenues for a recent 12-month period

3. Business commits to be open after the COVID19 emergency is over

4. Located in Brisbane and having a Brisbane Business License 5. Not a member of the City Council or a paid employee of the City.

The City Council originally authorized up to $5,000 be provided to each qualifying business. The City used the Chamber of Commerce to administer the grant selection process. After extensive outreach the Chamber received 27 qualifying applications. On November 4, 2021 the City Council increased the grant amount to $6,000 per business. 273
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COVID19 Small Business Grant Assistance Program Page 2 of 3 City Council also requested the Economic Development Subcommittee to determine criteria for distributing the remaining $38,000. Council asked the Subcommittee to look at criteria which would allow businesses created in 2020 to be eligible for some grant funds and also to determine if lowering the percentage of loss would be appropriate.

Discussion
On December 2, 2021 the Economic Development Subcommittee discussed the criteria for the remaining $38,000 and the desire of the City Council to assist businesses with a lower loss than 25% in 2020 and new start-ups in 2020.

The Subcommittee recommends opening up the Small Business Grant Assistance program to businesses with gross revenues of $5,000,000 or less that can show a loss of revenues greater than 15% between 2019 and 2020. The businesses must be located within Brisbane and have business licenses for 2019 and 2020 and must still be in business in 2021.

The Subcommittee further recommends that the Small Business Grant Assistance program be opened up to businesses that began operations during 2020. In order to qualify these business must be located in a commercial area of the City, with a signed lease which shows occupancy during 2020, and had a business license in place during 2020. No employees of the City, Council Members, or Commissioners who get paid by the City would be eligible for this grant.

After the Subcommittee meeting, staff spoke with the Chamber staff to let them know the proposed recommendation from the Subcommittee. The Chamber staff did comment that some businesses in town did not have reduced business in 2020 but are now having an impact from COVID in 2021. The City Council could expand the grant to businesses that showed a loss between 2019 and 2021 as well. The additional administrative expense will be based on the amount of outreach needed for the new programs. The Chamber staff said the amount will not exceed $10,000 however, the more similar the program is to the previous program the less the additional administrative expense will be.

At this time it is unknown the number of businesses that would qualify under the new recommendations. City Council can take one of the following options regarding funding.

Distribute the $38,000 among all newly qualified businesses. Reduce the grant back to $5,000 for businesses that had a reduction in revenues of 15% or more and then use any remaining funds for the new businesses. Or the Council can allocate the $6,000 per business and staff could report on the number of businesses that applied and received grants for the Council to allocate additional funds.

The City is slated to receive $1,000,000 from ARPA and this grant program qualifies for ARPA funds. The money not used for this grant program goes to offset revenue loss and expenses made due to COVID-19.
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COVID19 Small Business Grant Assistance Program Page 3 of 3 Fiscal Impact
The impact to the General Fund will depend on if the City Council will allocate more than the original $200,000.

Measure of Success
Provide a minimum of 20 businesses assistance. We have met and surpassed this original goal by already assisting 27 businesses in town. By decreasing the amount of loss to 15% and allowing new startups to apply we can increase this to assisting 30-40 businesses.

Stuart Schillinger ________________________
Stuart Schillinger, Assistant City Manager Clay Holstine, City Manager 275
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File Attachments for Item:

N. Capital Improvement Plan Amendment
(The fiscal impact of the priority projects at this time total $971,046, for which $550,200 is being requested from the General Fund.)
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Capital Improvement Plan Amendment FY21/22 Page 1 of 3

CITY COUNCIL AGENDA REPORT
Meeting Date: 1/20/2022
From: Carolina Yuen, Finance Director
Subject: Capital Improvement Plan Amendment
Community Goal/Result
Fiscally Prudent
Safe Community
Community Building
Ecological Sustainability
Economic Development
Purpose
Develop a plan to provide for the long-term replacement of infrastructure, and creation of new amenities for the community.

Recommendation
Review the proposed projects on the City’s Capital Improvement Plan and set priorities for the completion of projects for requests not included in the June 3rd or June 17th, 2021 Council Packets. Direct staff to return at mid-year to review potential funding sources for Council priority projects.

Background
The Capital Improvement Plan (CIP) provides information on the current and long-range infrastructure and equipment requirements of the City. It provides a mechanism for balancing needs and resources and for setting priorities and schedules for capital projects. It is based on needs identified through the planning process, request and recommendations of City departments and the concerns of citizens and elected officials.

The City Council developed the CIP in 2004. Council reviews the plan in the off year of the City’s two year operating budget cycle. Council reviewed the plan last in June 2021 to move forward on projects deemed high priority and to determine if additional projects were needed. Council requested to revisit after the results of Fiscal Year ending June 30, 2021 were known.

Based on the preliminary audited financials for Fiscal Year ending June 30, 2021, the General Fund Available Reserves is approximately $11,400,000. After budgetary policy restrictions on those reserves for major disasters, economic recessions, to hold one time payments for Planning’s anticipated future use, and for expected dips in current year sales tax revenues, staff has determined that there are no reserves available to be used towards capital improvements.

However, the projects to be presented tonight have been requested by staff including some deemed high priority, and one updated project as requested by Council. 277
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Capital Improvement Plan Amendment FY21/22 Page 2 of 3
Discussion
Attached for City Council review is the City’s Capital Improvement Plan. The spreadsheet is color-coded as follows:

Yellow is for completed projects.

Blue is for approved projects.

Bright Red is for projects that staff consider a priority.

Green is for projects that are new this year.

Purple is for projects that have been revised since last presented.

Brown is for projects that Council has requested to be presented again after additional research.

The following projects were completed since we met in June:

DPW-43a Alley Improvements – Alvarado to San Benito (study) DPW-44 Intersection Improvements to Bayshore/San Bruno
DPW-72 Water/Sewer Station Backup Power Connection
DPW-82 Provide System Maintenance of Existing Stormdrain Filters PR-04 Electronic Signboards at Community Park and Mission Blue PR-16 Master Plan for Guadalupe Valley Trail (Crocker Trail) The Council approved 15 projects in June. The following projects were updated or are new requests since we met in June for a total of $1,516,046, including five projects that Staff has identified as high priority this year:

CC-03 Expansion of Community Garden (updated)
DPW-43 Alley Improvements – Alvarado to San Benito
DPW-43c Improvements to San Benito to Humboldt Walkway
DPW-84b Shared Use Parking Light Standard Replacements (changed priority) DPW-92 San Bruno Retaining Wall at McLain (construction) Fire-11 Public Safety Apparatus and Equipment Storage (changed priority) Fire-12 Polished Concrete Floor in Station 81 Office and Common Area Fire-13 New Carpet in Station 81 Office and Living Side Area Fire-14 New Carpet in Station 81 Dorm Side Area
Fire-15 LED Light Upgrade Station 81
Marina-19 Marina Bathroom Building 1
PR-24 Boiler for Community Pool (updated)
PR-29 Community Park Playground Resurfacing
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Capital Improvement Plan Amendment FY21/22 Page 3 of 3
Following are projects that have been requested by Council members, but have not been added to the list as they are being explored further by staff. These may be presented at our next review:
 Bayshore Infrastructure (sidewalks, bike lane and fire hardening/include on Safe Routes to School). This project was originally identified as a project condition for the 30 Unit Condo project on Bayshore Blvd. While that project remains active in the sense that entitlements are in place, there has been no recent activity to build. City staff has also looked at potential grant funding.
 San Bruno Avenue – Tree removal, branch removal, and widening at Eucalyptus trees. A project to accomplish this would need to be scoped and a budget developed. Council Infrastructure subcommittee could be a reasonable starting place to identify project goals.  Bayshore Speed Reduction – Traffic calming measures/landscaping upgrade/replacement. This could potentially involve City Planning as well as Public Works. We would need to spend some time identifying project objectives.  Retaining Wall at Humboldt/Kings near mine shaft in PROW – currently there is K-rail and the mine shaft is bordered up. Cost estimate for this project will need to be identified first.

Fiscal Impact
The priority projects at this time total $971,046, for which $550,200 is being requested from the General Fund. City Council has not allocated funds from reserves for Capital Projects at this time. Final fiscal impact to the City will be determined when the projects are approved and what funding source is used.

Measure of Success
The City maintains the infrastructure it owns and provides for new amenities the Community needs.

Attachments

1. Capital Improvement Plan Guidelines

2. Narratives for new and updated requests

3. Capital Improvement Plan Schedule
Carolina Yuen ___________________________________
Carolina Yuen, Finance Director Clay Holstine, City Manager 279
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Introduction
The Capital Improvement Plan guides the construction of major maintenance of City facilities and infrastructure. It constitutes a critical component in the City's system of planning, monitoring, and managing corporate business activities.

This system links together in a single process the annual cycle of planning, budgeting, implementation, and quality assessment activities.

Capital Improvement Plan Definitions
The Capital Improvement Plan (CIP) is a planning and budgeting tool, which provides information about the City's infrastructure needs. Each year, the list of projects is reviewed for need, cost, and priority. New projects may be added and other projects deleted.

Generally, capital improvement projects are defined as physical assets, constructed or purchased, that have a useful life of ten years or longer and a cost of $50,000 or more. The following are capital improvements included in the plan:

1. New and expanded facilities for the community.

2. Large scale rehabilitation or replacement of existing facilities.

3. Equipment for any public facility or improvement when first constructed or acquired.

4. The cost of engineering or architectural studies and services related to the improvement.

5. The acquisition of land for a community facility such as park, road, sewer line, etc.

What are Capital Outlays?
"Capital Outlays", which are budgeted within the City's operating budget, include such things as furniture, equipment, vehicles, and motorized equipment needed to support the operation of the City's programs. Generally, a capital outlay item may be defined as an item valued in excess of $5,000 with a life expectancy of less than 10 years.

What are Capital Projects?
There are two types of capital expenditures. One is infrastructure projects and the other is operating programs. "Capital Projects", which are addressed in the CIP and budgeted within the City's adopted budget, generally include major fixed assets or infrastructure with long term value, such as buildings, roads, and parks; major equipment purchases (large vehicles), computer hardware and computer $WWDFKPHQW
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software that over the life of the project cost $250,000 or more. Any of these may involve some form of debt financing.

Capital project costs include all expenditures related to the planning, design, construction, and equipment necessary to open the facility. They include reimbursement for the project manager's time through a transfer from a capital project account.

Why have a Capital Improvement Plan?
The CIP provides information on the current and long-range infrastructure and equipment requirements of the City. It provides a mechanism for balancing needs and resources and for setting priorities and schedules for capital projects.

It is based on needs identified through the planning process, requests and recommendations of City departments and the concerns of citizens and elected officials.

The CIP includes identification of the revenue sources, which will be utilized to fund capital improvements. Projects should be included even if revenues are not available to them. Projects may be funded by current revenues or by debt financing, depending on the availability of funds, the nature of the project, and the policies of the City Council.

The CIP strives for efficient use of capital improvement funds by identifying projects and prioritizing them according to their relative importance and urgency of need. Identification assures needed projects are known while prioritization ensures that those projects, which are most urgently needed, are funded first.

Why a separate Capital Improvement Plan?
The Capital Improvement Plan lays out long range capital improvement expenditures. Funds budgeted through the CIP for a specific project during a specific year remain with that project until the project is completed, while the operating budget "terminates" at the end of the fiscal year.

Each year project costs will be reviewed and additional funds may be allocated to a project which, when combined with resources carried over from the prior year, constitute the budget for the new year.
281
N.
1 Project Title: Expansion of Community Garden
Description: Install garden plots to the west and to the east (uphill and downhill) of the existing Community Garden plots with short retaining walls and relocate fence.

Year to be completed Fiscal Year: 2022
Project Number: CC-03
Funding Source: General Fund
Cost at time of completion: $140,000
Any additional staff needed: None
On-going costs created by completion of this project: Future maintenance costs will be captured in the city’s overall budget for facility repairs.

Community need to be met: Growing produce locally aligns with sustainability and climate action plan goals and encourages better diets and health of the community. The current garden regularly has a waiting list of 12 to 15 names.

This project would add nine plots to the existing garden.

Attachment 2
282
N.

Project Title: Alley Improvements - Alvarado to San Benito Description: This project will extend the improved length of the Brisbane alley by installing a pedestrian path composed of railroad tie steps from Alvarado to San Benito. (Note: a handrail may be required for a short distance near San Benito; this cost is not included in the estimate.)
Year to be completed Fiscal Year
Project Number: DPW 43
Funding Source: General Fund
Projected Cost in 2022: $321,000
Any additional staff needed:

Community need to be met: Several citizens and council members have reported on the desire to formally construct this unimproved reach of the alley which is regularly used by citizens, and which has a challenging "join" at San Benito.
283
N.

Project Title: Improvements to San Benito to Humboldt Walkway Description: Project will extend the improved length of the central Brisbane alley by clearing overgrown brush and trees, repairing railroad tie steps where needed, and adding lighting and a handrail on one side on the upper existing steps section. Also will install signage to indicate the public route.

Year to be completed Fiscal Year: 2022/2023
Project Number: DPW-43c
Funding Source: General Fund
Projected Cost in 2022: $60,000
Any additional staff needed: None
Ongoing costs created by completion of this project: None Community need to be met: This project is part of an ongoing effort to extend and improve existing stairs and pathways to make Central Brisbane more user friendly to pedestrians, increasing the opportunity for residents to walk to more locations in town. This extension of the upper reach of the alley is currently in fair condition, overgrown and somewhat difficult to traverse. 284
N.

Project Title: Shared Use Parking Light Standard Replacements Description: Replace 70 rusted, aged light standards in Shared Use Parking Lots at Sierra Point.

Year to be completed Fiscal Year: 2022
Project Number: DPW 84
Funding Source: General Fund
Projected Cost in 2020: $280,000 ($70,000 over four phases) Any additional staff needed: None. Lights are currently inventoried and burnt out bulbs are replaced.

On-going costs created by completion of this project: None.

Community need to be met: Continue lighting a public parking area near the Brisbane Marina, fishing pier and Bay Trail. Minimize or eliminate safety impacts due to poles which have rusted from the inside and do not show signs of impending failure. 285
N.

Project Title: San Bruno Retaining Wall at McLain
Description: Install a 240 linear foot retaining wall on the uphill side of this roadway to prevent nuisance unravelling from the present slope.

Year to be completed Fiscal Year: 2022-2023
Project Number: DPW-92
Funding Source: General Fund
Projected Cost in 2021: $250,000
Any additional staff needed: No.

On-going costs created by completion of this project: Minor maintenance.

Community need to be met: The nature of hillside communities is that erosion eventually affects the cut slopes and requires some type of retaining feature to allow continued use of the adjoining roadway.
286
N.

Project Title: Public Safety Apparatus and Equipment Storage Facility Description:

A facility to store and preserve public safety apparatus and equipment Year to be completed Fiscal Year: 2021
Project Number: Fire-11
Funding Source: General Fund
Projected Cost in 2020: $175,000
Any additional staff needed: Building Dept/Planning Dept/Engineering Dept On-going costs created by completion of this project: Regular maintenance costs Community need to be met: A facility to store and preserve public safety apparatus and equipment
287
N.

Project Title: Polished Concrete Floor in Office and Common Area Station 81 Description:

Replace carpeted offices and common areas on Office side of facility with polished concrete
Year to be completed Fiscal Year: 2021/2022
Project Number: Fire-12
Funding Source: General Fund
Projected Cost in 2022: $35,000
Any additional staff needed: None
On-going costs created by completion of this project: None Community need to be met: Ensuring employee safety by providing a safe working environment
288
N.

Project Title: New Carpet in Station 81 Office and Living Side Area Note - This project is an alternative to the Polished Concrete Flooring project should that project be rejected
Description:

Remove and install new carpet in office and living side of facility Year to be completed Fiscal Year: 2021/2022
Project Number: Fire-13
Funding Source: General Fund
Projected Cost in 2022: $15,000
Any additional staff needed: None
On-going costs created by completion of this project:

Annual professional carpet cleaning costs
Community need to be met:

Ensuring employee safety by providing a safe working environment 289
N.

Project Title: New Carpet in Station 81 Dorm Side Area
Description:

Remove and install new carpet in dorm side of facility
Year to be completed Fiscal Year: 2021/2022
Project Number: Fire-14
Funding Source: General Fund
Projected Cost in 2022: $8,000
Any additional staff needed: None
On-going costs created by completion of this project:

Annual professional carpet cleaning costs
Community need to be met:

Ensuring employee safety by providing a safe working environment 290
N.

Project Title: LED Light Upgrade (Fire Station81)
Description:

Replace all lighting in station to LED light fixtures.

Year to be completed Fiscal Year: 2021/2022
Project Number: Fire-15
Funding Source: General Fund
Projected Cost in 2022: $12,000
Any additional staff needed: None
On-going costs created by completion of this project:

Replacement Bulbs and Fixtures as needed
Community need to be met:

Ensuring employee safety by providing a safe working environment 291
N.

Project Title: Marina Bathroom Building 1
Description: To preserve the main structure, surfaces and integrity of building 1 bathroom within the marina: clean, scrape, prime and renew all painted surfaces. This includes walls, doors, trim, gutters and roof. Replace, prime/paint new down spouts for gutters. Objective is to match colors and paint schemes currently in place. Location to be painted: Bathroom building at head of dock 1.

Year to be completed Fiscal Year: 2021/2022
Project Number: MARINA–19
Funding Source: General Fund
Projected Cost in 2021: $25,000
Any additional staff needed: None
On-going costs created by completion of this project: None Community need to be met: Continue to provide clean and safe public restroom access
292
N.

Project Title: Heat Pump Water Heating System for Community Pool Description: Replace the original gas pool boiler with an electric heat pump water heating system.

Year to be completed Fiscal Year: 2022-2023
Project Number: PR-24
Funding Source: General Fund
Projected Cost in 2022: Potential costs of up to $50,000 for portions of project not eligible for PG&E On Bill Financing (OBF) and energy savings incentives. The OBF 0% loan will be repaid by continuing to pay current energy bills for a few years (still to be costed and calculated). At initial scoping, total costs were estimated at $180,000, with the loan to be paid back in 6 years.

Any additional staff needed: None. San Mateo Energy Watch Program provides free consultant support for energy saving projects at municipal facilities. Current O&M staff will receive training on new equipment
On-going costs created by completion of this project: After OBF loan is repaid, energy costs will be reduced by about 50%.

Community need to be met: Replacing the existing gas boiler with a heat pump water heating system at the pool would ensure fewer failures and thus fewer disruptions in operations and service to patrons. The upgraded system would function much more efficiently, use renewable energy as opposed to natural gas (methane gas), meet Climate Emergency Declaration targets, and provide significant greenhouse gas emissions reductions, as well replacing a component that is nearing or at the end of its useful life.
293
N.

Project Title: Community Park Playground Resurfacing
Description: Excavate and replace the existing poured-in-place surfacing at the Community Park playground. The poured-in-place surfacing at the playground is in poor and rapidly deteriorating condition. It is beyond its useful life in its current condition and despite efforts to patch high-traffic areas as they have failed, the playground surfacing requires a complete overhaul. Excavation of the old material, removal of the adjacent sand area, site preparation, and installation of new surfacing is advised.

Year to be completed Fiscal Year: 2022
Project Number: PR-29
Funding Source: General Fund
Projected Cost in 2022: The total project cost is $226,046.25. However, $180,837.00 will be paid for using State of California Prop 68 per capita grant funds, with a 20% match amount of $45,209.25 required by the City of Brisbane.

Any additional staff needed: None.

On-going costs created by completion of this project: After installation, the facility should be inspected on an annual basis to preserve its condition, extend its lifespan, and address any issues that may arise as result of use.

Community need to be met: Renovations to the surfacing at the Community Park playground supports City Council’s goal of providing high-quality facilities for recreation for Brisbane residents. Resurfacing the playground will mitigate potential risks and improve overall public safety.
294
N.

Capital Projects Listed By Department
Completed projects Approved Projects (+) Staff Priority Project ** New Projects (N) Revised Projects Council requested (CC) Department Name Status Cost 2020 Cost 2021 Master Planned Funding Sources Funding Sources Funding Sources Anticipated Start Date CC-01 City Council City Entryway 113,000 General Fund
CC-02 City Council City Hall Photovoltaic Design-Build Completed General Fund 2018 CC-03 City Council Expansion of Community Garden (CC) Follow Up requested by Council for 2022 67,800 140,000 General Fund CC-04 City Council Railing for Stairway between Mono and Sierra Point Completed General Fund CC-05 City Council South Hill Drive Sidewalk Extension Completed General Fund CC-06 City Council Stairway between Tulare and Santa Clara 400,000 General Fund 2019 CC-06a City Council Stairway between Santa Clara and Alvarado 282,500 General Fund CC-06b City Council Stairway between Tulare and Santa Clara Design (+) Revised scope 10/8/20 50,000 General Fund CC-07 City Council Crocker Trail Commuter Connectivity Upgrades (+) In design 1,000,000 GF - 115,000 Grant CC-08 City Council Crocker Trail Lighting Improvements 500,000 GF - 200,000 CC-09 City Manager New Brisbane Library - Construction Completed 6,702,862 Business License Spring 2018 CC-10 DPW-OS&E Firth Canyon Trail Restoration (+) 50,000 280 South Hill Funds 2020 DPW-02 DPW-Buildings Construct Roof Replacement for Fire Station 81 Completed General Fund DPW-03 DPW-OES Emergency Fuel Supply/Propane Trap Wagons 223,288 General Fund DPW-04 DPW-OES Purchase mobile showers for use when emergency shelter is open 79,100 General Fund DPW-05 DPW-OES Upgrade City Hall standby generator 258,770 General Fund DPW-06 DPW-OES Upgrade Station 81 standby generator Grant received Council Match pending 190,000 General Fund-25% HMGP-75% Fall 2019 DPW-07 DPW-SD Channel/conduit Bayshore/Industrial to Tunnel (AA/BB) 7,719,712 Yes Developer DPW-08 DPW-SD Guadalupe Channel Erosion Control (+) 550,000 Developer DPW-09 DPW-SD New box conduit and detention basin on Bayshore near Industrial (Y) 2,211,664 Yes Developer DPW-10 DPW-SD SD Pipeline along Valley Dr. from Cypress Ln. to Bankers Ln. (N) 2,453,360 Yes Developer DPW-11 DPW-SD SD-Eastern Bayshore open channel culverts (U) 1,445,808 Yes Developer DPW-12 DPW-SD SD-roadway drainage improvements along Tunnel Ave. (X) 877,968 Yes Developer DPW-13 DPW-SD Upgrade to Brick Arch (BB) 11,399,024 Yes Developer DPW-14 DPW-SD 18"-36" Pipelines in San Benito and San Bruno - Storm Drain (F) 975,520 Yes General Fund DPW-15 DPW-SD 24" - 30" Pipelines in Vistacion Ave. from Sierra point Road to Klamath Storm Dran (G)
901,264 Yes General Fund
DPW-16 DPW-SD 30" Pipeline on Bayshore Blvd. - Storm Drain (K) 515,424 Yes General Fund DPW-17 DPW-SD BMP Modifications to West Hill Place Sediment Basin 55,328 Yes General Fund DPW-18 DPW-SD Main Street Detention Basin Improvements (W) 677,040 Yes General Fund DPW-19 DPW-SD New Storm Drainage Master Plan 302,848 Yes General Fund DPW-20 DPW-SD Pipeline - Park-n-Ride (J) 838,656 Yes General Fund DPW-21 DPW-SD Replace CMP on North Hill Drive (S), Humboldt Rd (CC), Kings Rd. (DD), Replace SD Humboldt and Solano (D)
248,976 Yes General Fund
DPW-22 DPW-SD SD Culvert Guadalupe Canyon (T,V) and west end of South Hill Dr. (P) 1,482,208 Yes General Fund DPW-23 DPW-SD SD Pipeline along South Hill Dr. near Valley Drive (Z) 1,100,736 Yes General Fund DPW-24 DPW-SD SD Pipeline along Valley Dr. from South Hill Drive to Cypress Ln. (M) 1,648,192 Yes General Fund DPW-25 DPW-SD SD Pipeline for Bayshore Blvd. north of Fire Station (L) 413,504 Yes General Fund DPW-26 DPW-SD SD Sediment trap and pipeline-parking lot south of Valley Dr. (H) 489,216 Yes General Fund DPW-27 DPW-SD SD-inlet and grade modifications at Alana Way (EE) 165,984 Yes General Fund DPW-28 DPW-SD Sediment Trap and Pipeline, Main Street at Bayshore Blvd. (FF) 378,560 Yes General Fund DPW-29 DPW-SD Storm Drain Pipeline from Visitacion Ave. and San Francisco Ave to Bankers Lane/San Francisco Ave., West of Visitacion Ave./San Bruno Ave. north of Mariposa St. (B,C,E)
2,571,296 Yes General Fund
DPW-30 DPW-SD Vee Ditch Cleaning and Improvements (Q,R) 295,568 Yes General Fund DPW-31 DPW-Sewer Sierra Point Lift Station Improvements (LS#4) (+) Construction Phase 512,000 Yes Developer DPW-32 DPW-Sewer Bayshore Blvd. North - Sewer Replacement 3,887,520 Yes Utility Fund 2025 DPW-33 DPW-Sewer Lift Station Condition Assessment and Hydraulic Evaluation (+) 100,000 Yes Utility Fund 2024 DPW-34 DPW-Sewer New Sewer Master Plan 660,000 Yes Utility Fund 2025 295 012022 1 of 4
N.

Pipe burst 290LF of existing 6" VCP sewer main
w/ 8" HDPE pipe on Upper Bicentennial
Walkway; 3. Replace 25LF of existing 6" VCP w/
8" HDPE with new manhole on Solano.)
330,000 Yes Utility Fund Bond 2019
DPW-36 DPW-Sewer Sewer Pipeline Replacements - Priority 2/3 1,388,800 Yes Utility Fund 2021 DPW-37 DPW-Sewer Terminal Manhole Installation 203,280 Utility Fund 2021 DPW-38 DPW-Sewer Trinity Sewer Replacement 123,200 Utility Fund 2021 DPW-39 DPW-Sewer Bayshore Blvd. South - 8" Force Main Underground Relcotation Completed Utility Fund DPW-40 DPW-Sewer Television Inspection and Evaluation - Sewer Completed Utility Fund DPW-41 DPW-Streets Slope Stability for 900 block Humboldt Road Completed Disaster Relief General Fund DPW-42 DPW-Streets Pavement Maintenance Project (Annual) Funded 300,000 Gas Tax Measure A DPW-43 DPW-Streets Alley Improvements - Alvarado to San Benito ** 350,000 320,000 TDA - $240K Gen Fund - $80K DPW-43a DPW-Streets Alley Improvements - Alvarado to San Benito (study) Completed - FY21/22 20,000 General Fund DPW-43b DPW-Streets Alley Imrovements - Sierra Point to Humboldt (study) Completed 20,000 General Fund DPW-43c DPW-Streets Improvements to San Benito to Humboldt Walkway (handrails & lighting) To be completed FY2022-2023 60,000 General Fund DPW-44 DPW-Streets Intersection Improvements at Bayshore/San Bruno Completed - FY21/22 52,000 General Fund DPW-44a DPW-Streets Intersection Improvements at Bayshore/San Bruno (Traffic Light) 550,000 General Fund DPW-45 DPW-Streets Slope Stability Analysis - Bayshore at Ice House Hill Completed General Fund -C DPW-46 DPW-Streets Controller Upgrades & Replacements 400,000 Grant Developer General Fund DPW-47 DPW-Streets Video Detection Upgrade - Phase 2 Completed Grant Developer General Fund DPW-48 DPW-Streets Pedestrian Path - Humboldt Road to Kings Road 420,134 South Hill Land Sale General Fund DPW-48a DPW-Streets Pedestrian Path - Humboldt Road to Kings Road - Design 50,000 South Hill Land Sale General Fund DPW-49 DPW-Water Water Main Installation Aqueduct Zone 1,600,144 Developer DPW-50 DPW-Water Water Storage Tank Installation-Aqueduct Zone 6,500,000 Yes Developer DPW-51 DPW-Water Crocker Tank Replacement not needed until 2030 3,753,000 Yes Utility Fund DPW-52 DPW-Water Extended Period Simulation Hydraulic Analysis 75,000 Yes Utility Fund 2021 DPW-53 DPW-Water Glen Park Pump Station Upgrade (+) Funded 2,600,000 Yes Utility Fund Bond 2018 DPW-54 DPW-Water New Water Master Plan Completed Yes Utility Fund 2025 DPW-55 DPW-Water North Hill Pump Station Upgrade 1,317,680 Yes Utility Fund 2024 DPW-56 DPW-Water PRV Construction and Fire Main on Annis/Line F,G,H,I,J and Annis PRV Completed Yes Utility Fund Bond 2017 DPW-57 DPW-Water Pump Station Condition Assessment New 100,000 Yes Utility Fund 2024 DPW-58 DPW-Water SCADA System Replacement (+) Funded 682,000 Yes Utility Fund Bond 2018 DPW-59 DPW-Water Seismic Studies/Plans 200,000 Yes Utility Fund 2024 DPW-60 DPW-Water Water Main Replacement-San Bruno and Trinity 448,000 Utility Fund 2024 DPW-61 DPW-Water Water Meter AMI Sysetm (+) 1,500,000 Utility Fund Bond 2020 DPW-62 DPW-Water Water Pipeline Replacements -Priority 1 (+) Completes remaining Priority 1 Projects (1.

New 6" water main interconnection btw.

Mariposa & San Bruno Ave.; 2. Replace existing
PRV at Placer with new 10" PRV on Humboldt
Road)
500,000 Yes Utility Fund Bond 2022
DPW-63 DPW-Water Water Pipeline Replacements -Priority 2 1,534,400 Yes Utility Fund 2020 DPW-64 DPW-Water Water Pipeline Replacements -Priority 3 151,200 Yes Utility Fund 2021 DPW-65 DPW-Water Golden Aster Pump Station Upgrade 1,129,856 Yes Utility Fund 2022 DPW-66 DPW-Streets Sierra Point Parkway Dip Repairs 40,250 General Fund 2020 DPW-67 DPW-SD Quarry Road 42" CMP Storm Drain Replacement 364,000 General Fund 2023 DPW-68 DPW- Sewer Valley Drive Lift Station Rehabilitation 280,000 Yes Utility Fund 2022 DPW-69 DPW-Water Water System Enhancement 100,000 Utility Fund 2022 DPW-70 DPW-Streets Bus Stop improvements Van Water and Rodgers Road 450,000 Grant Funding General Fund DPW-71 DPW-Streets Guadalupe Canyon Parkway Safety Improvments Completed Grant Funding General Fund 2020 DPW -72 DPW- Water Water/Sewer Station Backup Power Connection Completed - FY21/22 33,000 Utility Fund 2020 DPW-73 DPW- Water Fire Hydrant Maintenance (+) 120,000 Utility Fund DPW -74 DPW-Streets Retaining Wall - 400 Block Kings Road Study Completed General Fund 296 012022 2 of 4
N.

Capital Projects Listed By Department
Completed projects Approved Projects (+) Staff Priority Project ** New Projects (N) Revised Projects Council requested (CC) Department Name Status Cost 2020 Cost 2021 Master Planned Funding Sources Funding Sources Funding Sources Anticipated Start Date DPW-74a DPW-Streets Retaining Wall - 400 Block Kings Road Completed General Fund DPW-75 DPW-Streets 18-30 Solano Retaining Wall 230,000 General Fund DPW-76 DPW - Park Maintenance Bay Trail Rodent Removal (+) 21,000 General Fund DPW-77 DPW - Park Maintenance Community Garden Lumber Replacement 50,000 General Fund DPW-78 DPW - Open Space EV Charging Stations at 3 Locations (+) 100,000 General Fund DPW-79 DPW - Streets Investigation of Widening Trinity cul-de-sac 25,000 General Fund DPW-80 DPW - Water Modified Urban Water Management Plan 40,000 Utility Fund DPW-81 DPW -Water Preparation of Risk and Resilience Assessment and Emergency Response Plan for Drinking Water (+)
50,000 Utility Fund 2021
DPW-82 DPW - SD Provide System Maintenance of Existing Stormdrain Filters Completed - FY21/22 20,000 General Fund DPW-83 DPW - Streets San Francisco to Old County at Bayshore Walkway Design 45,000 General Fund DPW-84a DPW - Streets Shared Use Parking Light Standard Replacements (+) 70,000 General Fund 2021 DPW-84b DPW - Streets Shared Use Parking Light Standard Replacements ** 70,000 70,000 General Fund 2022 DPW-84c DPW - Streets Shared Use Parking Light Standard Replacements 70,000 General Fund 2023 DPW-84d DPW - Streets Shared Use Parking Light Standard Replacements 70,000 General Fund 2024 DPW-85 DPW - Streets Shared Use Parking Lot Slurry Seal 180,000 General Fund DPW-86 DPW - SD Update City’s FEMA Flood Maps 182,000 General Fund DPW-87 DPW - Utilities BRS Zone 1 Water Tank Developer
DPW-88 DPW - Utilities SPLL Irrigation Retrofits (+) 266,700 Developer DPW-89 DPW - Utilities HET Retrofit Program (+) 76,600 Developer DPW-90 DPW - Utilities Aquifer Injection/Water Banking Investigation (+) 50,000 Developer DPW-91 DPW - Streets Street Light Meters for Visitacion Avenue (+) 50,000 General Fund DPW-92 DPW - Streets San Bruno Retaining Wall at McLain (construction) (N) To complete 2022-2023 250,000 General Fund FIRE-01 Fire Communication System completed General Fund FIRE-02 Fire Fire Station #81 Seismic Retro-Fit 1,000,000 General Fund 2023 FIRE-09 Fire Upgrading Exhaust System for Fire Apparatus completed General Fund FIRE-10 Fire Painting Exterior of Fire Station Completed - DPW General Fund Fire-11 Fire Public Safety Apparatus and Equipment Storage ** 175,000 175,000 General Fund Fire-12 Fire Polished Concrete Floor in Station 81 Office and Common Area (N) 35,000 General Fund Fire-13 Fire New Carpet in Station 81 Office and Living Side Area (N) alternative to Polished Concrete Floor 15,000 General Fund Fire-14 Fire New Carpet in Station 81 Dorm Side Area (N) 8,000 General Fund Fire-15 Fire LED Light Upgrade Station 81 (N) 12,000 General Fund MARINA-01 Marina Hand Launch Facility 682,000 Grant
MARINA-02 Marina Bathymetric Survey of Marina and Entrance Channel Completed Marina 2019 MARINA-03 Marina Dumpster/Recycling Enclosure 56,500 Marina MARINA-04 Marina Preliminary Design and Cost Estimating for R&R of flotation billets, dock utilities and dock boxes
66,964 Marina Fund 2019
MARINA-05 Marina Pump-a-Head Replacement Grant reimbursement received FY20 Grant Marina MARINA-06 Marina Fishing Pier Improvements (+) 97,500 Marina MARINA-07 Marina Small Boat House Needed only when hand launch facility is built 242,385 Marina MARINA0-9 Marina Creosote Piling Removal Completed Marina MARINA-10 Marina Dock Sections Replacement Project Completed Marina MARINA-11 Marina Marina Approach Channel Maintenance Dredging Completed Marina MARINA-12 Marina Marina Maintenance Dredging Completed Marina MARINA-14 Marina North and South Boater Restrooms Completed Marina Fund MARINA-15 Marina North and South Public Restrooms Completed Marina Fund MARINA-16 Marina Replace Promenade Lights Completed Marina Fund MARINA-17 Marina Wooden Component Dock Maintenance Project Complete 78,000 Marina Fund MARINA-18 Marina Paint Marina Office and Bathroom Buildings 106,000 Marina Fund MARINA-19 Marina Marina Bathroom Building 1 (N) To be completed FY2021-2022 25,000 General Fund PR-01 Parks and Recreation All-Weather Volleyball Court - Lipman School District did this on it's own School District PR-02 Parks and Recreation Community Park - Installation of Bocce Ball Courts Combined with PR 28 50,000 General Fund PR-03 Parks and Recreation Dog Park Lighting (+) 10,000 General Fund PR-04 Parks and Recreation Electronic Signboards @ Community Park and Mission Blue Completed - FY21/22 80,000 General Fund PR-05 Parks and Recreation Full Size Soccer Field Construction Not a Current Request 1,300,000 General Fund 297 012022 3 of 4
N.

File Attachments for Item:

O. Consider Adoption of a Resolution Authorizing (A) the Transfer of $2,035,060 from the City’s Facility Fund to the City’s Capital Fund, (B) the Use of the Capital Improvement Portion of the City’s Business License Tax Revenues (1) to Reimburse the City’s General Fund for the Loss of Property Tax Revenues that the City Would Otherwise Receive from the County of San Mateo that the County Withholds to Pay Off a Loan the City Obtained to Help Construct the New Library , and (2) to Reimburse the City’s General Fund for the Funds It Advanced to the Capital Fund to Pay for the Public Library
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Financial Reconciliation for the Library and Loan from the General Fund to the Capital Project Fund for the Library Page 1 of 3

CITY COUNCIL AGENDA REPORT
Meeting Date: 1/20/22
From: Stuart Schillinger, Assistant City Manager
Subject: Adoption of a Resolution Authorizing the Transfer of $2,035,060 from the City’s Facility Fund, The Use of the Capital Improvement Portion of the City’s Business License Tax Revenues to Reimburse the General Fund for the Loss of Property Tax Revenues that the City Would Otherwise Receive from the County of San Mateo that the County Withholds to Pay Off a Loan the City Obtained to Help the Construct the New Library and for the Funds The General Fund Advanced to the Capital Fund to Pay for the Public Library.

Community Goal/Result
Community Building
Financial Stability
Purpose
Provide a premier public facility for the community which is a comfortable place to gather and learn while not financially impacting the ability for the City to provide on-going services.

Recommendation
Approve the attached Resolution which allows for the Capital Improvement Portion of the Business License Tax to reimburse the City’s General Fund for the repayment of the $1,700,000 County Loan and $4,606,601 advance made for the completion of the new Public Library. Additionally, the Resolution approves the use of $2,035,060 in the Facility Fund for the Library project.

Background
On March 15, 2018 the City Council reviewed cost projections and financing plan for the new library when it approved the $1,700,000 loan from the County for the Library. The anticipated cost of the project in March 2018 was $7,815,000 not including the land cost or the required transfer into the Public Art Fund.

The financing plan called for the use of approximately $2,950,000 from the City’s Facility Fund (money contributed by the developer of the Northeast Ridge housing to pay for improvements for the City). The plan also stated that the use of donations ($100,000), County Measure A funds ($300,000), County Loan ($1,700,000), and the remainder to be paid for by a loan from the General Fund to the Capital Project Fund to be repaid by the Capital Improvement portion 300
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Financial Reconciliation for the Library and Loan from the General Fund to the Capital Project Fund for the Library Page 2 of 3
of the Business License Tax. Business with gross receipts over $10,000,000 pay a portion of their Business License Tax towards city-wide capital improvements.

The final amount of the General Fund loan was not determined at that meeting since the final cost of the project was unknown.

Discussion
The final cost of the project was $8,741,661.63. The difference in the actual cost compared to the budget was increases in:
a) final design cost $101,000,
b) Construction Management $165,000,
c) Public Art contribution $35,000 and,
d) Change orders from the contractor and settlement agreement with the contractor $773,000.

These additional costs add up to $1,074,000. There were savings in other aspects of the project which resulted in the project costing only $926,661.63 above projections.

Currently, the City has $2,035,060 available in the Facility Fund. This is about $991,000 lower than previously anticipated. The difference is the cost of Guadalupe Channel Improvements and the cost of repairing two hillside failures that have occurred in the past couple of years.

This means the loan from the General Fund needs to advance $4,606,601 to the Capital Project Fund. At the March 2018 meeting it was anticipated that an advance would be repaid with an interest rate of two percent. The two percent interest still makes sense since the 10-year Treasury bond is trading at 1.46%.

The March staff report suggested that the County Loan payment from the General Fund would be reimbursed by the Capital Improvement portion of the Business License Tax but no formal Council action was taken. Staff determined that it would be better to wrap both actions (repayment of the General Fund for the County Loan and any General Fund advance) into one action after the project was completed.

The Capital Improvement portion of the Business License Tax generated $330,000 for FY 2020/21. If this amount continues into the future (staff anticipates it will as new businesses move into Sierra Point) all General Fund loans and advances would be repaid by FY 2041/42.

This is a much shorter time frame than was anticipated in March 2018. The reduction in time is because the amount available from the Business License Tax is higher.

Use of Old Library
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Financial Reconciliation for the Library and Loan from the General Fund to the Capital Project Fund for the Library Page 3 of 3
City staff will be engaging the architects who have worked on the new Library and 25 Park Place to assist in conducting a spatial analysis at the old library site to determine the feasibility of additional programming space for Parks and Recreation programs. Since the Community Center is already fully programmed we can’t expand our offerings of indoor programming during the day Renovations of the facility would allow the Parks & Recreation department to potentially offer more programming for youth, teens, and adults. Once a conceptual design is developed, a cost for the improvements will be identified. This will be brought back to City Council for review and potential funding.

Fiscal Impact
Taking the action recommended tonight would obligate the Capital Improvement portion of the Business License Tax through approximately 2041/42. If the Council does not repay the General Fund, the Fund Balance for the Fund would be reduced by $4,606,601. This would mean he City would not be meeting is General Fund fund balance policy.

Measure of Success
A library is built and paid for which provides for the needs of the Community.

Stuart Schillinger ________________________
Stuart Schillinger, Assistant City Manager Clay Holstine, City Manager 302
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RESOLUTION AUTHORIZING (A) THE TRANSFER OF $2,035,060 FROM THE CITY’S FACILITY FUND TO THE CITY’S CAPITAL FUND, (B) THE USE OF THE CAPITAL IMPROVEMENT PORTION OF THE CITY’S BUSINESS LICENSE TAX REVENUES (1) TO REIMBURSE THE CITY’S GENERAL FUND FOR THE LOSS OF

PROPERTY TAX REVENUES THAT THE CITY WOULD OTHERWISE RECEIVE

FROM THE COUNTY OF SAN MATEO THAT THE COUNTY WITHHOLDS TO PAY

OFF A LOAN THE CITY OBTAINED TO HELP CONSTRUCT THE NEW LIBRARY , AND (2) TO REIMBURSE THE CITY’S GENERAL FUND FOR THE FUNDS IT

ADVANCED TO THE CAPITAL FUND TO PAY FOR THE PUBLIC LIBRARY Whereas, it was anticipated that the cost of the new public library would be $7,815,000 which cost would be funded by (a) a $1,700,000 loan from the County of San Mateo, (b) $2,950,000 from the City’s Facility Fund, (c) donations from the public totaling $100,000, (d) $300,000 from County Measure A funds and (e) the remainder from the City’s Capital Fund; and
Whereas, the final cost of the new Library project was $8,741,662 and, of that amount, the City’s General Fund advanced $4,606,601 to the City’s Capital Fund; and Whereas, there are $2,035,060 available in the City’s Facility Fund; and Whereas, concerning the City’s repayment of the $1,700,000 loan from the County of San Mateo, the County withholds $130,000 annually from the real property taxes that it would otherwise distribute to the City; and
Whereas, the Capital Improvement portion of the City’s Business License Tax revenues are placed in the City’s Capital Fund; and
Whereas, it is anticipated that the Capital Improvement portion of the City’s Business License revenues will generate at least $330,000 annually which amount will be adequate to (a) replace in the City’s General Fund the amount the County withholds from the City from the real property taxes that it would otherwise distribute to the City due to the loan the County made to the City for the new library and (b) reimburse the City’s General Fund (at an interest rate of 2%) for the expenditures that the City’s General Fund made for the new library; and
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Whereas, an interest rate of 2% is higher than the interest rates for 10 year Treasury bonds and is higher than the Local Agency Investment Fund (LAIF) interest rate that LAIF pays local agencies for funds that it holds for local agencies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BRISBANE RESOLVES AS FOLLOWS:

Section 1. The City Council authorizes the transfer of $2,035,060 from the Facility Fund to the Capital Fund.

Section 2. The Council authorizes the use of the Capital Improvement portion of the Business License Tax revenues that the City received to (a) replace in the City’s General Fund the amount of money the County withholds from its distribution of real property taxes to the City for the annual payment of the loan the County made to the City to assist in the funding for the construction of the new library and (b) reimburse the City’s General Fund for the expenditures that the General Fund made for the new library.

Section 3. An annual interest rate of 2% will be imposed on the Capital Fund for the unpaid reimbursement until the City’s General Fund has been fully reimbursed for the expenditures that it made for the new library.

Section 4. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brisbane at a regular meeting of January 20, 2022.

Coleen Mackin, Mayor
I hereby certify that the foregoing resolution was adopted by the City Council at a regular meeting held on January 20, 2022 by the following vote:

AYES:

NOES;
ABSENT;
ABSENT:

Ingrid Padilla, City Clerk
Approved as to form:

Thomas McMorrow, City Attorney
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File Attachments for Item:

P. Community Park Festival Tree Replacement
(The fiscal impact will depend upon the number of trees and locations planted, costs could range from $2,000 for two trees up to $20,000 for four trees because of modifications needed to park infrastructure)
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CITY COUNCIL AGENDA REPORT
Meeting Date: January 20, 2022
From:Karen Kinser, Deputy Director of Public Works
Noreen Leek, Parks & Recreation Director
Subject: Community Park Festival Tree Replacement
Community Goal/Result
Community Building, Ecological Sustainability
Purpose
Preserve a long-standing tradition valued by the community while encouraging connectivity and demonstrating environmental stewardship.

Recommendation
Consider the recommendation from the ad hoc Subcommittee of Open Space and Ecology Committee (OSEC) and Parks & Recreation (P&R) Commission members regarding replacement of the City’s Festival tree and provide direction to staff.

Background
For more than three decades, the deodar cedar tree at the Community Park has served as the focal point for Brisbane’s annual Festival of Lights event and has been an asset cherished by the community. It became apparent many years ago, and was subsequently affirmed by arborist assessments, that the tree’s overall health was progressively declining, attributable to a variety of factors.

A joint ad hoc subcommittee, comprised of members of OSEC and the P&R Commission, was established to review the issue and provide recommendations. In preparation for future Festival tree needs, a 20’ Sequoiadendron was planted in late 2019 at the corner of San Francisco and Old County Road. The hope was that this tree would have time to mature in place and be established when the decline of the original tree became prohibitive to its use.

Unfortunately, an undetected irrigation system leak caused a rapid decline in health and untimely removal of the new tree in early 2021. The leak has since been isolated, with a full review and repair of any irrigation issues scheduled.

In November of 2021, when certified arborist Tim Chang and his crew arrived onsite to prepare the original deodar cedar tree for the Festival of Lights event, he observed that the tree had developed a significant lean after heavy rains and winds, and he recommended its removal. City staff consulted a second certified arborist, who confirmed the assessment and the recommendation for removal. Both expressed their concern regarding public safety. The tree exhibited a 15% lean and displayed movement at the trunk during a pull test, indicating its instability. That day, Public Works staff placed barricades and caution tape in the area 307
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VII.A
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surrounding the tree. It was determined that with the area protected, the tree would remain through the 2021 Festival of Lights and holiday season and be removed shortly thereafter.

Discussion
The joint subcommittee met in December 2021 to discuss various alternatives. They discussed placement options, ideal tree species, and how best to achieve a long-term solution. The subcommittee was in consensus that the following criteria are essential to a successful outcome: a native species that would both thrive in Brisbane’s climate and achieve the appearance of a holiday tree, a small grove of 3-4 trees that could grow in community and provide protection from the elements (i.e., wind), and trees that were young/small enough to take root with a lesser risk of transplant shock. Inclusion of an establishment period in the tree planting was requested. Douglas Fir tree species were recommended as meeting all the requirements.

If Council were to direct the planting of a total of 3-4 new trees, two trees would need to be planted on the opposite side of the existing walking path. Modifications would be required to irrigation and electrical lines and systems, as well as the installation of a concrete border between the new trees and lawn area. Trees on the far (east) side of the concrete path would cause partial consumption of the grass area, which is typically used for events such as the Farmer’s Market and Day in the Park. Also, staff has identified limitations on the lack of current availability of suitable Douglas Fir trees.

Fiscal Impact
Depending upon the number of trees and locations planted, costs could range from $2,000 for two trees up to $20,000 for four trees because of modifications needed to park infrastructure.

Attachments

1. Photo of proposed species
___________________________________ ___________________________________ Karen Kinser, Deputy Director of Public Works Clay Holstine, City Manager ___________________________________
Noreen Leek, Parks & Recreation Director
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"55"$).&/5
ATTACHMENT 1
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File Attachments for Item:

R. Consider Donation to Fire in the Ring Boxing Inc. a Non-profit Youth Boxing Program 310
R.
. flSE Bills
BOXING
To whom it may concern,
Founded in 2003. Fire in the Ring Boxing Inc. (FITR) is a non-profit youth boxing program run by volunteers to keep kids away from the luring temptations of the streets. It aids our youth ages 6-17, both male and female, of all backgrounds & all levels of skill to realize their full potential. Through coaching and mentoring, we provide a safe & fun after school activity free of charge to all registered participants. The program focuses on physical fitness, sportsmanship, instilling self-disclpllne, developing boxtng techniques & leadership skills as well as encouraging participants to achieve academic excellence.

The program has already saved many kids from communities from all over the Bay Area from a life of crime and violence. The SF Court System, SF Rec and Park & SFFD, as well as other notoble organizations such as the Olympic Club and DCYF, have taken a positive interest In the success of the FITR program that is helping to change kids' lives. We'd like to include you and/or your organization In that list FITR is in crucial need to help us not only sustain, but continue the expansion of our youtih boxing program to meet the growing demand of our services for all San Francisco communities. This Includes providing more equipment, more instructors, transportation to, and from the facilities for participants as well as technology & administration overhead costs.

Ail donations and grants are 100% dedicated to the program's operations (facility & maintenance expenses, materials, equipment etc.). All training and administration time is currently 100% volunteer.

For charitable donations, please make checks payable to "Fire in the Ring Boxing Inc." Taxpayer ID#: 47-1714973. Please mail to:

Fire in the Ring Boxing Inc. . .
c/o Jim Ford
180 Industrial Way
Brisbane, CA 94005
Thank you for your consideration in helping to keep the FITR Boxing facilities operational and making a difference for the youj^ofthe San Francisco Bay Area.

Begt regards
nder & President
Fire in the Ring Boxing Inc.
. Office: (415) 859-5568 . www.fireintherlng. com* lnfo@firelntherlng. com 180 Industrial Way-Brisbane, CA 94005 . 799 Moscow Street - San Francisco, CA 94112 311 . Charitable Tax 501(c)3 - TAX ID.' ^7-1714973
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415-859-5568 FIHEINTHEBn,,[email protected]
NON-PROFIT TAX ID #47-17 14973
Fire in the Ring is dedicated to keeping Bay Area youths off the streets. Your generous donation helps us continue developing our boxing program, which provides a positive, safe, environment where our youth can remain active, build self-confidence, learn sportsmanship and leadership.

DONATION FORM
Please print this form and complete the information below to ensure proper preparation of your tax receipt (please print clearly). Please make a copy for your records.

Date:

Donor Name:

Organization Name (if applicable)
Address
City State
Suite / Apt No
ZIP
Email (optional) Phone (optional) Mobile phone (optional) I am a Fire In the Ring (check all that apply): a Member OIVolunteer QParent

CONTRIBUTION
I would like to make a contribution to Fire In the Ring in the amount of:

D $20 a $40 a $80 a $100 a $200 a Other $
Select payment option:

Q I have enclosed a check payable to Fire In the Ring Boxing, Inc. a I would like Fire In the Rin Boxin to cha e m credit card:
a Visa a Mastercard Card number: Exp. Date: CW:
a AMEX D Discover
Cardholder's name and address (if from above):

Signature:
a I have made a contribution in the form of a gift.

Thank you for your contribution. Please mail completed form to our main office at 180 Industrial Way, Brisbane, CA 94005. If you have any questions, please contact us directly at (415) 859-5568. 180 Industrial Way | Brisbane, CA 94005 | (415)859-5568 lwww. fireinthering. com [email protected] | Tax ID #47-1714973
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Brisbane City CouncilJanuary 20, 2022

Brisbane City Council
January 20, 2022