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CITY of BRISBANE
Tuesday, March 21st, 2023 at 2:30PM ● Hybrid Meeting
Brisbane City Hall 50 Park Place, Brisbane, CA
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Infrastructure, Franchise, Utilities
Subcommittee Agenda
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SUBCOMMITTEE MEMBERS:
Councilmember Lentz, Councilmember Mackin
ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449
PRESENTATIONS AND DISCUSSION ITEMS
B. Consider Consultant Proposals for Park and Recreation Facility Assessments
PUBLIC COMMENT
ADJOURNMENT
2 File Attachments for Item:
B. Consider Consultant Proposals for Park and Recreation Facility Assessments 3 B.
Consider consultant proposals for P&R facility assessments Page 1 of 2
INFRASTRUCTURE SUBCOMMITTEE AGENDA REPORT
Meeting Date: March 21, 2023
To: Infrastructure Subcommittee
From: Noreen Leek, Parks & Recreation Director
Subject: Consider consultant proposals for P&R facility assessments
Community Goal/Result
Community Building, Safe Community
Purpose
Maintain high-quality recreation facilities for community interaction.
Recommendation
Review the two preliminary proposals from Siegel & Strain Architects for the Community Center/Old Library and Mission Blue Center and provide direction to staff.
Background
As part of the CIP review by Council in 2021, staff proposed two projects related to maintenance and improvements of recreational facilities. Community members, Commissioners, and Councilmembers have been outspoken regarding infrastructure upgrades at both the Community Center/Old Library and Mission Blue Center.
Discussion
In order to have a comprehensive understanding of future facility maintenance and improvement needs, an existing conditions analysis is necessary. Siegel & Strain (S&S) has provided preliminary proposal for conducting this scope of work.
- For the Community Center/Old Library, S&S would establish an existing conditions assessment of the building, it’s operating systems and utilities, necessary ADA compliance upgrades, and vital infrastructure maintenance (i.e. roof repairs). Their analysis could also address how to reconfigure the former library space to maximize community benefit and upgrades necessary for the Community Center to support ongoing operations.
- For Mission Blue, S&S would analyze upgrades needed and provide a preliminary design and cost estimate to the City for the scope of work desired. Renovations may include remodeling of the kitchen, replacement of the restroom sinks, replacement of rotten exterior beams, repairs to exterior doors, and outdoor landscaping improvements. 4 B.
Consider consultant proposals for P&R facility assessments Page 2 of 2 Fiscal Impact
The proposal for the Community Center/Old Library is $39,843. The proposal for the Mission Blue Center is $32,888.
Attachments
1. Proposal for Community Center/Old Library
2. Proposal for Mission Blue Center
___________________________________ ___________________________________ Noreen Leek, Parks & Recreation Director Clay Holstine, City Manager 5 B.
City of Brisbane Community Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 1 Project Description
The Brisbane Community Center at 250 Visitacion Avenue is a two story, 5,600 square foot building constructed in 1979. Now that the library has moved out of the second floor, the City would like to repurpose the space for possible programs like teens, preschoolers, afterschool, and/or fitness station. The renovation would also add two to three satellite offices for Parks and Recreation staff and include accessibility upgrades. The first floor will continue to be home to the Brisbane Dance Workshop, senior bingo, meetings and events.
The Scope of Services outlined below was developed based on the following sources:
• Phone call with Noreen Leek, Parks & Recreation
Director, 1/27/22
• Record drawings provided by City of Brisbane, 2/3/22
• ADA reports provided by City of Brisbane, 2/7/22
Task 1: Data Collection and Analysis
Purpose: Kick-off project and understand current conditions of the Brisbane Community Center by developing existing conditions base plan and performing a preliminary building code analysis.
Scope:
1. Coordinate with City Project Manager to finalize Scope of Services and to initiate project
2. Develop AutoCAD floor plan based on pdf existing conditions files provided by the City Project Manager.
3. Site walk to confirm critical dimensions and understand scope of ADA upgrades, repairs, and existing kitchen layout and needs. Attendance by City Project Team, Siegel & Strain, and Bluestone Engineering.
4. Review and document applicable building codes
Deliverables:
• Existing floor plan in Autocad of building to be used as project Base Map. 6 B.
City of Brisbane Community Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 2 • Existing Conditions Assessment mark-up including photo documentation from site walk and building code summary
Meetings:
• Project kick-off meeting with City Project Team
• Site walk with City Project Team and Design Team
Client:
• Identification of the City Project Team, currently assumed to be the P&R Director, City Manager, and Assistant City Manager
Task 2: Planning and Conceptual Design, Cost Estimates
Purpose: Determine functional and spatial requirements for the programs currently and envisioned to be provided at the building; develop overall project goals; prepare alternative conceptual floor/site approaches and analyze them against project goals and program needs.
Scope: A. Space Needs Assessment and Programming
1. Conduct programming meetings the City Project Team.
2. Develop an architectural program of all functional areas that defines area needs, spatial qualities, adjacencies, security requirements and any special utility or equipment requirements
3. Develop project statement and overall project goals, which may include universal access and sustainable design responsibilities.
B. Concept Plans
1. Develop two preliminary alternative conceptual site plans and floor plans based on input from Space Needs Assessment and Programming phase and in collaboration with the City Project Team.
2. Develop preliminary cost estimates for each of the two alternatives
3. Update single preferred plan and cost estimate based on feedback from the City.
Deliverables:
• Functional program including areas, uses, and characteristics • Project goals and key project messages
• Two preliminary conceptual site plans and floor plans; Structural engineer to provide pdf mark-ups of floor plans for preliminary systems estimating. • Revisions to single preferred plan
• Preliminary and Preferred Cost estimates
Meetings:
• Programming meeting with the City
• (2) Meetings with the City to review Preliminary and Preferred Conceptual Plan options.
Client:
• Venue for and organization of meetings with City
7 B.
City of Brisbane Community Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 3 General List Of Scope Assumptions, Exclusions & Additional Services Assumptions
1. The Scope of Services applies to the area described in the Project Description.
2. Building drawings will be produced in AutoCAD based on existing drawings. Full measured drawings with elevations, sections, and MEP devices will need to be performed before the project can procede into construction documents. Electronic media are furnished without guarantee of compatibility with the owner’s software or hardware.
3. Schedule is to be developed with the City after project initiation.
4. Estimating services defined in this proposal are understood to represent an opinion of cost based on RBC’s professional experience and best understanding of present industry standard practices, labor & material costs, site conditioning factors, and industry market conditions. It is not a guarantee of low bid or final project cost and cannot anticipate dramatic or unusual changes in market and environmental factors which may impact the construction industry.
Exclusions
1. Professional evaluations, environmental information or correspondence including Environmental Impact Report, CEQA project description, Initial Study, Mitigated Negative Declaration, and related effort or documentation.
2. Mechanical, Electrical, Plumbing, and Structural engineering services.
3. Civil and landscape services.
4. Permit fees
5. PG&E coordination.
6. Geotechnical Engineering.
7. Underground utility surveying and potholing
8. Pest and Termite inspection and report.
9. Forensic testing.
10. Hazardous materials investigation and report.
11. Destructive testing.
12. Grant applications.
13. Daylighting Studies.
14. Telephone, Internet Systems, Public Address, or Intercom System design.
15. Arborist services.
16. Excluded from cost estimates and scope of services: owners contingency; furniture, fittings and equipment (beyond the scope of service described above); hazardous material abatement; and owner supplied equipment.
17. The Architect and the Architect’s sub-consultants are not responsible for delays outside our control.
Additional Services
1. Meetings (including site visits), presentations, community outreach, process, and workshops in addition to those listed in Scope of Services
2. Submittals to the City of Brisbane Planning Department
3. Services resulting from changes in scope or magnitude of the project as described and agreed to under this Agreement.
4. Value Engineering - Redesign to reduce construction cost where the reason for the excessive cost is outside the control of the design team.
8 B.
City of Brisbane Community Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 4 5. LEED certification and Life Cycle Analysis
6. Photovoltaic system design or microgrid battery systems
7. Water pressure testing for domestic or fire water systems, pump designs.
8. Professional (photorealistic) renderings, presentation models, and mock-ups.
9. Additional documentation required for phasing of the project.
END OF SCOPE
9 B.
Brisbane Parks & Recreation Projects
Fee Summary for Architectural, Engineering and other Consultant Services 8/2/2022Pre-Design & Conceptual Design for Brisbane Community CenterSIEGEL & STRAIN ARCHITECTS Discipline Firm
Base Drawing Assessment Site
Visit &
Documentation
Space Needs
Assessment &
Programming
Concept
Plan Alts & Cost
Ests
Refined Concept
Plans & Cost Est
Totals
Architectural S&S $6,260 $6,470 $2,730 $9,460 $4,460 $29,380Design Consultants Structural Bluestone Engineers $2,100 $2,100 $500 $4,700Cost R. Borinstein Co $945 $2,520 $1,800 $5,265 Subtotal for Design Consultants $0 $3,045 $0 $4,620 $2,300 $9,965Mark-up on Consultants (5%) $0 $152 $0 $231 $115 $498Total Fees $6,260 $9,667 $2,730 $14,311 $6,875 $39,843Allowance for Expenses (Direct cost + 5%) $4,000 Notes on reimbursable expenses:> The proposed allowance for reimbursable expenses are additional to the total proposed fee.> Reimbursable expenses include plotting and printing of documents and other direct job-related expenses.
DESIGN TEAM FEESREIMBURSABLES
Task 1: Task 2:
10 B.
City of Brisbane Mission Blue Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 1 Project Description
The Mission Blue Center at 475 Mission Blue Drive is a single story, 5,200 square foot building constructed in 1998. The City of Brisbane would like to renovate the existing residential kitchen into a commercial kitchen able to serve events of up to 250 people. The renovation will also include general interior renovation and accessibility upgrades including replacing restroom sinks, rotten exterior beams, and repair of exterior doors.
The Scope of Services outlined below was developed based on the following sources:
• Phone call with Noreen Leek, Parks & Recreation Director, 1/27/22 • Record drawings provided by City of Brisbane, 2/3/22
• ADA reports provided by City of Brisbane, 2/7/22
Task 1: Data Collection and Analysis
Purpose: Kick-off project and understand current conditions of the Mission Blue Center by developing existing conditions base plan and performing a preliminary building code analysis.
Scope:
1. Coordinate with City Project Manager to finalize Scope of Services and to initiate project
2. Develop AutoCAD floor plan based on pdf existing conditions files provided by the City Project Manager.
3. Site walk to confirm critical dimensions and understand scope of ADA upgrades, repairs, and existing kitchen layout and needs. Attendance by City Project Team, Siegel & Strain, and Myers Food Service.
4. Review and document applicable building codes
Deliverables:
• Existing floor plan in Autocad of building to be used as project Base Map. • Existing Conditions Assessment mark-up including photo documentation from site walk and building code summary
Meetings:
• Project kick-off meeting with City Project Team
11 B.
City of Brisbane Mission Blue Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 2 • Site walk with City Project Team and Design Team
Client:
• Identification of the City Project Team, currently assumed to be the P&R Director, City Manager, and Assistant City Manager
Task 2: Planning and Conceptual Design, Cost Estimates
Purpose: Determine functional and spatial requirements for the programs currently and envisioned to be provided at the building; develop overall project goals; prepare alternative conceptual floor/site approaches and analyze them against project goals and program needs.
Scope: A. Space Needs Assessment and Programming
1. Conduct programming meetings the City Project Team.
2. Develop an architectural program of all functional areas that defines area needs, spatial qualities, adjacencies, security requirements and any special utility or equipment requirements
3. Develop project statement and overall project goals, which may include universal access and sustainable design responsibilities.
B. Concept Plans
1. Develop up to two preliminary alternative conceptual site plans and floor plans based on input from Space Needs Assessment and Programming phase and in collaboration with the City Project Team.
2. Develop preliminary cost estimates for each of the two alternatives
3. Update single preferred plan and cost estimate based on feedback from the City.
Deliverables:
• Functional program including areas, uses, and characteristics • Project goals and key project messages
• Two preliminary conceptual site plans and floor plans. • Revisions to single preferred plan
• Preliminary and Preferred Cost estimates
Meetings:
• Programming meeting with the City
• (2) Meetings with the City to review Preliminary and Preferred Conceptual Plan options.
Client:
• Venue for and organization of meetings with City
General List Of Scope Assumptions, Exclusions & Additional Services Assumptions
1. The Scope of Services applies to the area described in the Project Description.
2. Building drawings will be produced in AutoCAD based on existing drawings. Full measured drawings with elevations, sections, and MEP devices will need to be performed before the project can procede 12 B.
City of Brisbane Mission Blue Center page
PROPOSAL FOR DESIGN SERVICES – Siegel & Strain Architects 8/02/2022 3 into construction documents. Electronic media are furnished without guarantee of compatibility with the owner’s software or hardware.
3. Schedule is to be developed with the City after project initiation.
4. Estimating services defined in this proposal are understood to represent an opinion of cost based on RBC’s professional experience and best understanding of present industry standard practices, labor & material costs, site conditioning factors, and industry market conditions. It is not a guarantee of low bid or final project cost and cannot anticipate dramatic or unusual changes in market and environmental factors which may impact the construction industry.
Exclusions
1. Professional evaluations, environmental information or correspondence including Environmental Impact Report, CEQA project description, Initial Study, Mitigated Negative Declaration, and related effort or documentation.
2. Mechanical, Electrical, Plumbing, and Structural engineering services.
3. Civil and landscape services.
4. Permit fees
5. PG&E coordination.
6. Geotechnical Engineering.
7. Underground utility surveying and potholing
8. Pest and Termite inspection and report.
9. Forensic testing.
10. Hazardous materials investigation and report.
11. Destructive testing.
12. Grant applications.
13. Daylighting Studies.
14. Telephone, Internet Systems, Public Address, or Intercom System design.
15. Arborist services.
16. Excluded from cost estimates and scope of services: owners contingency; furniture, fittings and equipment (beyond the scope of service described above); hazardous material abatement; and owner supplied equipment.
17. The Architect and the Architect’s sub-consultants are not responsible for delays outside our control.
Additional Services
1. Meetings (including site visits), presentations, community outreach, process, and workshops in addition to those listed in Scope of Services
2. Submittals to the City of Brisbane Planning Department
3. Services resulting from changes in scope or magnitude of the project as described and agreed to under this Agreement.
4. Value Engineering - Redesign to reduce construction cost where the reason for the excessive cost is outside the control of the design team.
5. LEED certification, Life Cycle Analysis
6. Photovoltaic system design or microgrid battery systems
7. Water pressure testing for domestic or fire water systems, pump designs.
8. Professional (photorealistic) renderings, presentation models, and mock-ups.
9. Additional documentation required for phasing of the project.
END OF SCOPE
13 B.
Brisbane Parks & Recreation Projects
Fee Summary for Architectural, Engineering and other Consultant Services 8/2/2022Pre-Design & Conceptual Design for Mission Blue Community CenterSIEGEL & STRAIN ARCHITECTS Discipline Firm
Base Drawing Assessment Site
Visit &
Documentation
Space Needs
Assessment &
Programming
Concept
Plan Alts & Cost
Ests
Refined Concept
Plans & Cost Est
Totals
Architectural S&S $4,100 $5,030 $2,730 $7,300 $4,210 $23,370Design Consultants Food Service Myer Food Service $1,200 $1,300 $1,300 $3,800Cost R. Borinstein Co $945 $2,520 $1,800 $5,265 Subtotal for Design Consultants $0 $2,145 $0 $3,820 $3,100 $9,065Mark-up on Consultants (5%) $0 $107 $0 $191 $155 $453Total Fees $4,100 $7,282 $2,730 $11,311 $7,465 $32,888Allowance for Expenses (Direct cost + 5%) $3,000 Notes on reimbursable expenses:> The proposed allowance for reimbursable expenses are additional to the total proposed fee.> Reimbursable expenses include plotting and printing of documents and other direct job-related expenses.
Task 1: Task 2:
DESIGN TEAM FEESREIMBURSABLES
14 B.