- 1 -
CITYof BRISBANE
Thursday, April 4, 2024 at 7:30 PM ● Hybrid Meeting 50 Park Place, Brisbane, CA The public may observe/participate in City Council meetings using remote public comment options or attending in person. City Council members shall attend in person unless remote participation is permitted by law. The City Council may take action on any item listed in the agenda.
TO ADDRESS THE COUNCIL
IN PERSON
Location: 50 Park Place, Brisbane, CA 94005, Community Meeting Room Masking is not required but according to the California Department of Public Health guidelines, people at higher risk for severe illness should consider masking. To help maintain public health and safety, we respectively request that people not attend in-person if they are experiencing symptoms associated with COVID-19 or are otherwise ill and likely contagious (e.g., respiratory illnesses).
To address the City Council on any item – whether on the posted agenda or not – please fill out a Request to Speak Form located in the Community Meeting Room Lobby and submit it to the City Clerk. Speakers are not required to submit their name or address.
REMOTE PARTICIPATION
Members of the public may participate in the City Council meeting by logging into the Zoom Webinar listed below. City Council meetings may also be viewed live and/or on-demand via the City’s YouTube Channel, youtube.com/brisbaneca, or on Comcast Ch. 27. Archived videos may be replayed on the City’s website, brisbaneca.org/meetings. Please be advised that if there are technological difficulties, the meeting will nevertheless continue if remote participation is available.
The agenda materials may be viewed online at brisbaneca.org at least 72 hours prior to a Regular Meeting, and at least 24 hours prior to a Special Meeting.
Remote Public Comments:
Remote meeting participants may address the City Council. We also encourage you to submit public comments in writing in advance of a meeting. Aside from commenting personally while in the Zoom Webinar, the following email and text line will be also monitored during the meeting and public comments received will be noted for the record during Oral Communications 1 and 2 or during an agenda item.
Email: [email protected] or Text: (628) 219-2922
Join Zoom Webinar: zoom.us (please use the latest version: zoom.us/download) brisbaneca.org/cc-zoom
Webinar ID: 991 9362 8666
Call In Number: 1 (669) 900-9128
Note: Callers dial *9 to “raise hand” and dial *6 to mute/unmute.
City Council Meeting Agenda
1 April 4, 2024 - 2 - 7:30 PM
SPECIAL ASSISTANCE
If you need special assistance to participate in this meeting, please contact the City Clerk at (415) 508- 2113. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
WRITINGS THAT ARE RECEIVED AFTER THE AGENDA HAS BEEN POSTED Any writings that are received after the agenda has been posted but before 4pm of the day of the meeting will be available for public inspection at the front lobby in City Hall and on the internet (brisbaneca.org/meetings). Any writings that are received after 4pm of the day of the meeting will be available on the internet at the start of the meeting (brisbaneca.org/meetings), at which time the materials will be distributed to the Council.
7:30 P.M. CALL TO ORDER – PLEDGE OF ALLEGIANCE
ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449
ADOPTION OF AGENDA
ORAL COMMUNICATIONS NO. 1
CONSENT CALENDAR
B. Approve Minutes of City Council Meeting of March 7, 2024 C. Approve Minutes of City Council Closed Session Meeting of March 16, 2024 D. Approve Minutes of City Council Closed Session Meeting of March 17, 2024 E. Accept Investment Report as of February 2024
F. Approve Fundraising Plan for the 2024 Summer Concerts in the Park Series G. Approve Resolutions Reappointing Committee Members Alex Horton and Mangesh Kolhatkar to the Inclusion, Diversity, Equity, and Inclusion Committee until January 2026
OLD BUSINESS
H. Receive Mid-Year Budget Report and Consider Adoption of Resolution Amending the Annual Budget for Fiscal Year 2023-24 And Making Appropriations for the Amount Budgeted
2 April 4, 2024 - 3 - 7:30 PM
STAFF REPORTS
I. City Manager’s Report on Upcoming Activities
MAYOR/COUNCIL MATTERS
J. Countywide Assignments and Subcommittee Reports
K. Written Communications
ORAL COMMUNICATIONS NO. 2
ADJOURNMENT
3 File Attachments for Item:
B. Approve Minutes of City Council Meeting of March 7, 2024 4 BRISBANE CITY COUNCIL
ACTION MINUTES
CITY COUNCIL MEETING AGENDA
THURSDAY, MARCH 7, 2024
HYBRID MEETING, 50 PARK PLACE, BRISBANE, CA 94005
7:30 P.M. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor O’Connell called the meeting to order at 7:32 P.M. and led the Pledge of Allegiance.
ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449
No Councilmembers made a request under the Emergency Circumstances of AB 2449. Councilmember Cunningham participated by teleconference at 131 Tulare Street, Brisbane, CA and Councilmember Lentz participated by teleconference at 1735 S Street Northwest, Washington D.C. and has been noticed accordingly.
Councilmembers present: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Councilmembers absent: Councilmember Davis
Staff Present: Interim City Manager Holstine, City Clerk Padilla, City Attorney McMorrow, Finance Director Yuen, Assistant to the City Manager Cheung, Legal Counsel Roush, Deputy Public Works Director Kinser, Assistant Engineer Santoyo- Velasquez, Senior Planner Ayres, Police Commander Garcia, and Management Analyst Ibarra
REPORT OUT OF CLOSED SESSION
City Attorney McMorrow reported that the City Council made no decision and staff was given direction on Pending Litigation Item D.
ADOPTION OF AGENDA
Mayor O’Connell made a motion, seconded by Councilmember Mackin, to amend the agenda to close in memory of Carolyn Parker, former Planning Commissioner and former Board of Trustee for the San Mateo County Mosquito and Vector Control District. The motion passed unanimously by all present. 5 B.
City Council Meeting Minutes
March 7, 2024
Ayes: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Noes: None
Absent: Councilmember Davis
Abstain: None
AWARDS AND PRESENTATIONS
B. Proclaim March 2024 as Women’s History Month
Mayor O’Connell proclaimed March 2024 as Women’s History Month celebrating the theme: “Women Who Advocate for Equity, Diversity, and Inclusion.” Anna Davis, an Inclusion, Diversity, Equity and Accountability Committee Member, accepted the proclamation and thanked the Council for the recognition.
ORAL COMMUNICATIONS NO. 1
Margi Power invited the Council and Brisban staff to the Leadership Council San Mateo County’s leadership professional development programs and their Leadership Lab: When Everyone Leads, a dynamic and interactive peer learning experience in April
CONSENT CALENDAR
C. Approve Minutes of City Council Meeting of February 1, 2024 D. Approve Minutes of City Council Closed Session Meeting of February 15, 2024 E. Accept Investment Report as of December 2023
F. Accept Investment Report as of January 2024
G. Adopt a Resolution Adding HdL Company as an Authorized Representative to Examine Sales or Transactions and Use Tax Records
Councilmember Mackin made a motion, seconded by Councilmember Cunningham to approve Consent Calendar Items C-G. The motion passed unanimously by all present.
Ayes: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Noes: None
Absent: Councilmember Davis
Abstain: None
6 B.
City Council Meeting Minutes
March 7, 2024
OLD BUSINESS
H. Consider Approval of a Letter to Households on Tulare Street and Thomas Avenue Asking for Their Participation in a Trial Residential Parking Permit Program (The Fiscal Impact for the proposed pilot program will include the following: 1) setting up of the residential parking permit program parameters and associated web services, including collection of permit application information by consultant IPS Group will be $5,000, 2) requiring residents to pay $20 for each permit applied for and obtained, and 3) placing street signs needed for the two trial streets was estimated to cost $5,000.)
Councilmember Karen Cunningham left the room and recused herself from voting on Old Business Item H.
Assistant Engineer Santoyo- Velasquez reported that staff is recommending to review and approve a letter to households on Tulare St. and Thomas Ave. asking for their participation in a trial residential parking permit program (RPPP).
After Council questions, Steve Kerekes commented that he wanted clarification on what was being decided.
City Clerk Padilla noted for the record that written correspondence was received about this item from Steve Kerekes and Andrew Kom.
After Council discussion, Councilmember Lentz made a motion, seconded by Councilmember Mackin to approve the Trial Residential Parking Permit Program participation letter with minor amendments to the residents of Tulare Street and Thomas Avenue. The motion passed unanimously by all present.
Ayes: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Noes: None
Absent: Councilmember Davis
Abstain: None
NEW BUSINESS
I. Consider Authorization of a $10,000 grant to Rebuilding Together Peninsula for Rehabilitation of Home in Brisbane Owned by Low-income Household
Senior Planner Ayres reported that should the Council grant the $10,000 requested funds for a specific Brisbane household or application, the City would not be considered a National Rebuilding Day sponsor and the work may or may not be completed on National Rebuilding Day, but it would be completed in the calendar year.
She added that regarding fiscal impact, while the written staff report indicated General Funds would be needed to fund the requested $10,000 grant, upon further review legal counsel has advised that it is possible the Low and Moderate Income Housing Asset Fund maintained by the Housing Authority could be used instead.
She also added that staff is consulting further with Rebuilding Together Peninsula about the eligibility of the project to be funded by the Low and Moderate Income Housing Fund. Staff is also requesting direction from Council tonight to authorize the use of $10,000 from the General Fund for this purpose should legal counsel ultimately conclude that the Low and Moderate Income Housing Fund cannot be used.
7 B.
City Council Meeting Minutes
March 7, 2024
After Council questions, Diana Sosa commented that expenditures from the General Fund should be delayed until the we Midyear Budget check-in.
After Council discussion, Councilmember Mackin made a motion, seconded by Councilmember Cunningham to continue the discussion of the item at a future City Council Meeting. The motion passed unanimously by all present.
Ayes: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Noes: None
Absent: Councilmember Davis
Abstain: None
STAFF REPORTS
J. City Manager’s Report on Upcoming Activities
Interim City Manager Holstine reported on the latest City news.
MAYOR/COUNCIL MATTERS
K. Countywide Assignments and Subcommittee Reports
i. Consider Recruitment for Vacancies on City Committees and on the San Mateo County Mosquito and Vector Control District Board of Directors
City Clerk Padilla reported that the purpose of this item is to receive direction from the City Council regarding the resignations or vacant seats on the 1) Open Space and Ecology (OSEC) Committee, and 2) the Inclusion, Diversity, Equity, and Accountability (IDEA) Committee as well as the 3) San Mateo County Mosquito and Vector
Control District Board of Trustees. She added that if Council decides to recruit immediately, then the Recruitment Timeline for the vacancies will be as follows:
March 8, 2024-April 30, 2024: Recruitment period begins May 2, 2024: Provide an update at the City Council meeting and schedule interviews May 2024: Interview applicants
June 2024: Appoint and swear in new representatives and committee members After Council questions and discussion, City Clerk Padilla was directed to reappoint IDEA Committee Members Kolhatkar and Horton to a two-year term seat until 2026 and to begin the recruitment process for the vacancies in OSEC, the IDEA Committee and San Mateo County Mosquito and Vector Control District Board of Trustees.
L.Written Communications
Council received the following written correspondence from February 22, 2024 to March 7, 2024. • 02-20-2024 Kerekes (Dark Skies)
8 B.
City Council Meeting Minutes
March 7, 2024
• 02-15-202 Gabby (Letter to Mayor and Council)
• 02-22-2024 Cora (Statement San Mateo Tragedy February 2024) • 02-21-2024 Sun (City Term Elections)
• 02-22-2024 Lee (Election Process)
• 02-28-2024 Calmes (Resignation)
• 02-29-2024 Kom (Parking Pilot Program)
• 03-04-2024 Kerekes (Parking Permit Issue)
ORAL COMMUNICATIONS NO. 2
Diana Sosa was concerned about the large amount of money the City has to spend on placing 17 street signs for the pilot parking program if approved.
ADJOURNMENT
Mayor O’Connell adjourned the meeting at 8:54 P.M. in memory of Carolyn Parker. _______________________
Ingrid Padilla
City Clerk
9 B.
File Attachments for Item:
C. Approve Minutes of City Council Closed Session Meeting of March 16, 2024 10 BRISBANE CITY COUNCIL
ACTION MINUTES
BRISBANE CITY COUNCIL CLOSED SESSION MEETING
SATURDAY, MARCH 16, 2024
HYBRID MEETING, 50 PARK PLACE LARGE CONFERENCE ROOM,
BRISBANE, CA
9:30 A.M. CLOSED SESSION
A. Approval of the Closed Session Agenda
B. Public Comment. Members of the public may address the Councilmembers on any item on the closed session agenda
C. Adjournment into Closed Session
D. Personnel Matters: Public Employment, pursuant to Government Code, section 54957(b) Title: City Manager
Mayor O’Connell called the meeting to order at 9:30 A.M. Councilmember Mackin made the request to attend the meeting remotely under the Emergency Circumstances of AB 2449. Councilmember Cunningham made a motion, seconded by Councilmember Lentz, to approve the Closed Session Meeting Agenda as it stands. The motion passed unanimously by all present.
Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell.
Noes: None
Absent: None
Abstain: None
No member of the public was present. Mayor O’Connell adjourned the meeting into Closed Session.
REPORT OUT OF CLOSED SESSION
City Manager Holstine reported that Councilmembers provided direction on Personnel Matters Item D.
ADJOURNMENT
The meeting was adjourned at 3:50 P.M.
______________________
Ingrid Padilla, City Clerk
11 C.
File Attachments for Item:
D. Approve Minutes of City Council Closed Session Meeting of March 17, 2024 12 BRISBANE CITY COUNCIL
ACTION MINUTES
BRISBANE CITY COUNCIL CLOSED SESSION MEETING
SUNDAY, MARCH 17, 2024
HYBRID MEETING, 50 PARK PLACE LARGE CONFERENCE ROOM,
BRISBANE, CA
10:00 A.M. CLOSED SESSION
A. Approval of the Closed Session Agenda
B. Public Comment. Members of the public may address the Councilmembers on any item on the closed session agenda
C. Adjournment into Closed Session
D. Personnel Matters: Public Employment, pursuant to Government Code, section 54957(b) Title: City Manager
Mayor O’Connell called the meeting to order at 10:07 A.M. Councilmember Mackin made the request to attend the meeting remotely under the Emergency Circumstances of AB 2449. Councilmember Cunningham made a motion, seconded by Councilmember Lentz, to approve the Closed Session Meeting Agenda as it stands. The motion passed unanimously by all present.
Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell.
Noes: None
Absent: None
Abstain: None
No member of the public was present. Mayor O’Connell adjourned the meeting into Closed Session.
REPORT OUT OF CLOSED SESSION
City Manager Holstine reported that Councilmembers provided direction on Personnel Matters Item D.
ADJOURNMENT
The meeting was adjourned at 4:02 P.M.
______________________
Ingrid Padilla, City Clerk
13 D.
File Attachments for Item:
E. Accept Investment Report as of February 2024
14 FACE CARRY MARKET COUPON
INVESTMENT DATE OF VALUE OF VALUE OF VALUE OF INTEREST MATURITY RATING/ NAME OF DEPOSITORY TYPE INVESTMENT INVESTMENT INVESTMENT INVESTMENT RATE % DATE COLLATERAL WELLS FARGO Checking A/C $ 3,857,650 $ 3,857,650 $ 3,857,650 0.000 110% collateral STATE FUND (LAIF) Deposit on call continuous $ 1,566,808 $ 1,566,808 $ 1,566,808 4.070 on call no rating Other Investments
FFCB 3/8/2022 $ 1,000,000 $ 1,000,000 $ 999,260 1.670 03/08/2024 FHLB 4/22/2022 $ 1,000,000 $ 1,000,000 $ 995,390 2.400 04/22/2024 Goldman Sachs 5/1/2019 $ 246,000 $ 246,000 $ 244,624 2.750 05/01/2024 FHLB 7/26/2022 $ 1,000,000 $ 1,000,000 $ 992,030 3.350 07/26/2024 Wells Fargo Bank 9/23/2022 $ 250,000 $ 250,000 $ 247,530 3.750 09/23/2024 American Express 9/21/2022 $ 250,000 $ 250,000 $ 247,522 3.750 09/24/2024 FHLB 12/31/2021 $ 1,000,000 $ 1,000,000 $ 976,400 1.000 09/30/2024 FHLM 12/13/2022 $ 1,000,000 $ 1,000,000 $ 996,470 5.140 12/13/2024 FHLB 3/24/2022 $ 1,000,000 $ 1,000,000 $ 968,310 2.000 03/24/2025 FHLB 4/22/2022 $ 1,000,000 $ 1,000,000 $ 978,160 2.750 04/22/2025 FHLB 7/28/2022 $ 1,000,000 $ 1,000,000 $ 987,940 4.050 07/28/2025 FHLB 12/31/2021 $ 1,000,000 $ 1,000,000 $ 946,140 1.300 09/30/2025 FHLB 10/27/2022 $ 1,000,000 $ 1,000,000 $ 998,700 4.750 10/27/2025 FHLB 10/27/2022 $ 1,000,000 $ 1,000,000 $ 997,110 5.250 10/27/2025 FFCB 9/12/2022 $ 1,000,000 $ 1,000,000 $ 987,320 4.125 12/12/2025 FHLM 9/29/2022 $ 1,000,000 $ 1,000,000 $ 979,940 4.150 09/29/2026 FHLM 10/30/2023 $ 1,000,000 $ 1,000,000 $ 1,000,750 5.550 10/30/2026 FFCB 12/1/2023 $ 1,000,000 $ 1,000,000 $ 1,001,800 5.060 12/01/2026 FHLB 3/25/2022 $ 1,000,000 $ 1,000,000 $ 941,100 2.600 03/25/2027 FHLB 5/26/2022 $ 1,000,000 $ 1,000,000 $ 984,870 3.500 05/26/2027 FHLB 5/26/2022 $ 1,000,000 $ 1,000,000 $ 972,880 3.750 05/26/2027 FHLB 9/30/2022 $ 1,000,000 $ 1,000,000 $ 988,150 5.000 09/30/2027 FHLM 10/11/2023 $ 1,000,000 $ 1,000,000 $ 999,900 6.150 10/11/2028 BNY Mellon Treasury Obligations continuous $ 4,318,471 $ 4,318,471 $ 4,318,471 5.240 on call 110% collateral Sub-total $ 25,064,471 $ 25,064,471 $ 24,750,767
U.S. Bank 2014 BGPGA Bond (330) Improvements Fed Treas Obl $ - 10031 Reserve Fund Fed Treas Obl $ 1 10032
Revenue Fund Fed Treas Obl $ - 10034
Expense Fund Fed Treas Obl $ - 10035
Principal Fed Treas Obl $ 1 10036
Interest Fund Fed Treas Obl $ 0 10037
U.S. Bank 2015 Utility Capital (545) Improvements Fed Treas Obl $ - 10031 Reserve Fed Treas Obl $ 96,327 10032
Expense Fund Fed Treas Obl $ - 10035
BNY Mellon 2023 BGVMIDFA Bond (328) Improvements Fed Treas Obl $ - 10031 Reserve / Project Fed Treas Obl $ 5,642,184 10032
Expense Fund Fed Treas Obl $ 2,603 10035
Principal Fed Treas Obl $ - 10036
Interest Fund Fed Treas Obl $ - 10037
PARS OPEB Trust Trust Cash Investments $ 4,026,503 13050 PARS Retirement Trust Trust Cash Investments $ 1,565,802 13050 Sub-total Cash with Fiscal Agents $ 11,333,420
Total other investments $ 36,397,891 $ 36,397,891 $ 24,750,767 TOTAL INVESTMENTS & CASH BALANCES $ 41,822,349 $ 41,822,349 $ 30,175,225 Outstanding Loans to Department Heads
Date of loan Amount Amount Remaining Interest Rate
Stuart Schillinger 4/1/2002 318,750 $ 318,750 Variable, LAIF + 1% Clay Holstine (1) 7/8/2008 300,000 $ - Paid off Dec 2016 Clay Holstine (2) 9/10/2008 200,000 $ - Paid off Feb 2024 FFCB - Federal Farm Credit Bank
FHLB - Federal Home Loan Bank
FHLM - Federal Home Loan Mortage Corporation
FNMA -Federal National Mortgage Association
Two year Treasury 4.64%
Weighted Interest 3.45%
Weighted maturity 1.58 Years
TREASURER'S CERTIFICATE
These are all the securities in which the city funds, including all trust funds and oversight agencies funds, are invested and that (excluding approved deferred compensation plans) all these investments are in securities as permitted by adopted city policy.
It is also certified that enough liquid resources (including maturities and anticipated revenues) are available to meet the next six months' cash flow.
Carolina Yuen
CITY TREASURER
CITY OF BRISBANE
CASH BALANCES & INVESTMENTS
SOURCE OF FUNDING
February 29, 2024
15 E.
File Attachments for Item:
F. Approve Fundraising Plan for the 2024 Summer Concerts in the Park Series 16 Donations/Sponsorships for 2024 Concerts in the Park Series Page 1 of 1 Jeff Franco
CITY COUNCIL AGENDA REPORT
Meeting Date: April 4, 2024
From:Jeff Franco, Recreation Coordinator
Subject: Request to Seek Donations/Sponsorships for the 2024 Summer Concerts in the Park Series
Community Goal/Result
Community Building, Fiscally Prudent
Purpose
Promote social events that enhance the quality of life for the Brisbane community.
Recommendation
Grant permission to City staff to seek donations/sponsorships from Brisbane community members and businesses for the 2024 Summer Concerts in the Park series.
Background
The Concerts in the Park series has existed in Brisbane for more than 16 years. Sponsorships have always provided the community with an avenue for contributing and being engaged in the process of bestowing entertainment upon their fellow residents. With the assistance from communitybased sponsorships, City staff strive to procure the highest quality bands to perform in the concert series. Every year the goal is to continually raise the bar to be able to deliver community favorite bands or new and polished bands that will entertain residents. The average sponsorship totals over the past 6 years have ranged between $11,000-$14,000.
Discussion
Parks & Recreation department staff seek permission to secure donations/sponsorships from Brisbane community members and businesses for the 2024 Summer Concerts in the Park series.
Fiscal Impact
This community-based fundraising approach diminishes the burden on the City’s general fund.
Consistent with past fundraising efforts, staff aspire to secure $11,000-$14,000 in sponsorships and donations to cover non-personnel expenses associated with facilitating the Summer Concert series.
Attachments
1. City of Brisbane Fundraising Plan
___________________________________ ___________________________________ Jeff Franco, Recreation Coordinator Clay Holstine, City Manager 17 F.
City of Brisbane Fundraising Plan
Fundraising Plan Title and Purpose: Please provide a title and description for your fundraising project.
Request to Seek Donations/Sponsorships for the 2024 Summer Concerts in the Park Series Fundraising Participants: Please list the names for all groups and individuals that will be conducting fundraising.
Nicole Houghton, Recreation Supervisor
Jeff Franco, Recreation Coordinator
Donation Type/Amount: Please describe the types and amount of donations that will be sought.
Monetary Donations.
There are 4 levels of sponsorships:
-Bronze: $100 -Silver: $250 -Gold: $1000 -Platinum: $2500 Anticipated Donors: Please describe who will be approached for donations.
Brisbane community members & Brisbane businesses
Donor Recognition Plan: Please describe how donors will be recognized.
Sponsors will be recognized on the signboards, posters that are hung on the gazebo in the Community Park, in city publications, and also by the City Council.
Fundraising Timeline:
Council Review of Fundraising Plan: City Council Meeting, 4/4 Fundraising Start: April 2024
Fundraising Completion: July 2024
Council Review of Donations:
Donor Recognition Complete:
Restrictions/Reporting: Please identify any restrictions or reporting requirements associated with this fundraising plan.
18 F.
File Attachments for Item:
G. Approve Resolutions Reappointing Committee Members Alex Horton and Mangesh Kolhatkar to the Inclusion, Diversity, Equity, and Inclusion Committee until January 2026 19 1
__
CITY COUNCIL AGENDA REPORT
Meeting Date: April 4, 2024
From: Ingrid Padilla, City Clerk and Clay Holstine, Interim City Manager Subject: Adopt Resolutions Reappointing IDEA Committee Members
COMMUNITY GOAL/RESULT
Community Building
RECOMMENDATION
Adopt resolutions reappointing members to the Inclusion, Diversity, Equity and Accountability (IDEA) Committee.
BACKGROUND
According to the IDEA Committee Bylaws, the City Council may reappoint the member to the Committee without re-interviewing the member after their initial term. Resolutions were drafted to reflect the Council’s direction given to the City Clerk at the City Council Meeting of March 7, 2024 which is to reappoint the following members to the IDEA Committee:
• Alexandra "Alex" Horton, Inclusion, Diversity, Equity and Accountability Committee for a two-year term seat through January 2026
• Mangesh Kolhatkar, Inclusion, Diversity, Equity and Accountability Committee for a two-year term seat through January 2026
DISCUSSION
Resolutions are on this agenda for consideration of adoption.
FISCAL IMPACT
None.
ATTACHMENTS
Resolutions
Clay Holstine Ingrid Padilla
Clayton Holstine, Interim City Manager Ingrid Padilla, City Clerk 20 G.
2 RESOLUTION NO. 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISBANE MAKING AN APPOINTMENT TO
A VACANT POSITION ON THE INCLUSION, DIVERSITY, EQUITY AND ACCOUNTABILITY
COMMITTEE
RESOLVED by the City Council of the City of Brisbane that the following citizen is hereby appointed as a Member of the Brisbane Inclusion, Diversity, Equity and Accountability Committee for a two-year term seat through January 31, 2026 or until their successor is qualified and appointed.
Mangesh Kolhatkar
___________________
Terry O'Connell, Mayor
* * *ADOPTED at a City Council Meeting held on April 4, 2024, by the City of Brisbane City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
____________________
Ingrid Padilla, City Clerk
APPROVED AS TO FORM:
_____________________________
Thomas McMorrow, City Attorney
21 G.
3 RESOLUTION NO. 2024-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRISBANE MAKING AN APPOINTMENT TO
A VACANT POSITION ON THE INCLUSION, DIVERSITY, EQUITY AND ACCOUNTABILITY
COMMITTEE
RESOLVED by the City Council of the City of Brisbane that the following citizen is hereby appointed as a Member of the Brisbane Inclusion, Diversity, Equity and Accountability Committee for a two-year term seat through January 31, 2026 or until their successor is qualified and appointed.
Alexandra “Alex” Horton
___________________
Terry O'Connell, Mayor
* * *ADOPTED at a City Council Meeting held on April 4, 2024, by the City of Brisbane City Council by the following vote:
Ayes:
Noes:
Absent:
Abstain:
ATTEST:
____________________
Ingrid Padilla, City Clerk
APPROVED AS TO FORM:
_____________________________
Thomas McMorrow, City Attorney
22 G.
File Attachments for Item:
H. Receive Mid-Year Budget Report and Consider Adoption of Resolution Amending the Annual Budget for Fiscal Year 2023-24 And Making Appropriations for the Amount Budgeted 23 Mid-Year FY24 Budget Report and Adoption of Resolution Page 1 of 5
CITY COUNCIL AGENDA REPORT
Meeting Date: 4/4/2023
From: Carolina Yuen, Finance Director
Subject: Mid-Year FY24 Budget Report and Adoption of Resolution Community Goal/Result
Fiscal Stability
Purpose
Provide funding for current approved programs and services and set funding aside for longterm liabilities.
Recommendation
City Council adopt resolution to amend the FY 2023/24 Budget Background
On June 29, 2023, City Council adopted the FY 2023/24 budget. The budget projected General Fund Revenues at $26,695,707, including Transfers In. General Fund Expenditures were budgeted to exceed revenues and were set at $28,599,443 including Transfers Out. The beginning non-committed fund balance was estimated at $7,279,777 and ending fund balance of $5,376,041.
Our actual General Fund non-committed Beginning Balance as of July 1, 2023, was $6,800,572, representing $479,205 less than anticipated.
Discussion
Revenues: Attached is a summary showing the FY2021/2022 and FY 2022/23 adopted and amended budgets compared to actuals as well as the 2023/24 adopted budget compared to the mid-year re-projection. Staff is anticipating approximately $2,195,000 in additional revenues for the 2024 fiscal year, for a total of $28,891,000. This does not include one-time grants that are targeted for specific programs. The largest increases were due to the increase in Property Taxes, followed by Fees and Charges, then by Business Licenses and reduced slightly by Sales Taxes. We are requesting budget adjustments to revenue in the net amount of $2,195,000.
Property Tax – Staff budgeted for slight growth in Property Tax as projected by the County. However, the City is also expecting to receive about $856,000 more this year from the former RDA area than anticipated. This increase is a direct result of the 24 H.
Mid-Year FY24 Budget Report and Adoption of Resolution Page 2 of 5 construction that has been taking place on Sierra Point. Staff anticipates that additional revenue will be generated as the Life Science campus projects are completed.
Sales Tax – Staff budgeted little growth in Sales Tax due to the loss of the Real Real and other departing businesses. The increase in the Sales Tax budget by $2,000,000 was mainly due to the Use and Transaction Tax initiative (Measure U) that went into effect in early 2023. Although Sales Taxes are growing steadily by approximately 2%, unfortunately the Use and Transaction Taxes are projected to be less than expected by $440,000. Therefore, the combined sales tax category results are projected to be short of budget by $337,000, or 4%.
Transient Occupancy Tax (TOT) – Staff increased the budgeted amount of TOT for FY2024, but the actual taxes are expected to be short of budget by $117,000 for a total of $1,784,000. Although we are seeing this activity growing over the year, the hotels in our City have not fully rebounded to pre-COVID levels. Short-Term Rental properties are expected to contribute $8,000 to TOT including some catch up from the prior year.
Business License Tax –In November 2022, the voters also passed Proposition O which allowed the City to collect a business license tax on hotels and short-term rentals in the amount of $2.50 per day for each room rented starting January 1, 2023, and was expected to collect $125,000 each quarter. This rate is adjusted by CPI annually and is now set at $2.59. For FY2024, the City is projecting the hotel business license tax will exceed budget by $49,000. The City continues to see a rebound in local business revenue, resulting in an increase in business license taxes projected in the amount of $273,000 net of transfer to the Capital Project Fund. This total category is expected to exceed the budgeted amount by $316,000.
Fees and Service Charges – Due to a full year of activity after COVID, Staff budgeted significant growth in this category compared to the FY23 budget. Due to the continued permitting activity for Sierra Point developments and active interest in City recreational activities, we are projecting growth to exceed the budget by $373,000 for FY24. These include one-time planning fees with related costs expected over future years.
Expenses: In June 2023 when the budget was adopted, Staff was challenged to identify savings that could either be pushed to expend in calendar year 2024 or pushed to fiscal year 2025. At the time, Staff identified a total of $551,990 in potential savings. Although not all of the identified items were able to be held off until FY2025, Staff was still able to manage savings in other areas. The City is expecting a total of $520,950 in savings, lowering projected expenditures to $28,078,493, net of transfers. However, Staff is not recommending adjusting the budget at this time to allow for unexpected costs that may arise. 25 H.
Mid-Year FY24 Budget Report and Adoption of Resolution Page 3 of 5 Following is a summary of the allocation across departments as identified savings in June 2023 when the budget was passed, and savings that each department is expecting.
Department
Targeted Savings
Identified in Jun'23 Projected Savings
Administration $ 113,850 $ 146,950
Community Development $ 235,000 $ 224,000
Safety $ 80,000 $ 50,000
Public Works $ 5,000 $ 0
Park & Recreation $ 30,000 $ 30,000
Central Services $ 88,140 $ 70,000
Total Savings $ 551,990 $ 520,950
Although Staff is not recommending an adjustment to budgeted expenses, Staff does not expect to access Fund Balance by the end of the year as revenues are expected to exceed projected expenses.
Recommended Transfer to Pension Trust – Staff decided to take advantage of the CalPERS Unfunded Liability payment discount program and made a lump-sum payment at the beginning of the fiscal year. By making one payment instead of monthly throughout the year, the approximate savings were $68,000. As authorized in June, Staff transferred said savings to the Pension Trust. Staff also recommends resuming annual funding to the Pension Trust to reach $5 million, representing at least two years of our unfunded liability payments. The Trust balance as of December 2023 was $1,538,000. Staff recommends transferring $500,000 by the end of the fiscal year.
Fund Balance and summary
Ending Fund Balance for FY2023/24 is anticipated to be higher than originally projected and will be approximately $16,448,000. Based on fund commitments and the Reserve Policy adopted by Council to set money aside for recessions, unanticipated events and annual fluctuations in the budget, the City will have $1,099,000 in available reserves. After a transfer to the Pension Trust, Staff recommends rolling over the remaining funds to be considered for use in FY24/25. 26 H.
Mid-Year FY24 Budget Report and Adoption of Resolution Page 4 of 5 Other notable events:
American Rescue Plan Act (ARPA) – The federal government enacted a federal stimulus bill known as ARPA to aid state and local jurisdiction for economic recovery from the COVID-19 pandemic. The City received a program-to-date total of $1,117,402. However, these funds are not part of the General Fund and therefore not accounted for in this budget. Approximately $200,000 were designated to assist small businesses impacted by COVID closures. The City has until 12/31/24 to determine how to use any remaining funds.
Atmospheric River Storms – Over the 2022-2023 New Year’s Day holiday weekend, recordsetting heavy rains and snow caused flooding caused dangerous flooding across the State of California. The City experienced heavy rains and high tides which caused flooding in low lying areas of the City and significant debris flow sent mud, water and other materials down several roads and recreational trails and into the storm drains and downed trees. The City is in the process of obtaining federal aid to reimburse the costs of clean-up, repairs, and mitigation to upgrade the storm drain system. Projected costs totaling $2,500,000 are not included in expenses as they are part of the Capital Fund Expenses. So far, the City expects to receive $1,900,000 as reimbursement from FEMA. No related budget adjustments are requested at this time until further reviews with FEMA and CalOES are completed.
Bond Funding for City Hall Annex – The City entered into a lease to occupy 25 Park Place for its Administrative offices, expansion for staff growth related to the Baylands project, and to share with the North County Fire Authority Administration. The City issued bonds in July 2023 in the amount of $5,400,000 to cover improvements needed to occupy the space. Construction is expected to be completed by June 2024. The City received a bond rating of AA- from S&P Global Ratings, which was supported by the following key excerpts from their ratings report:
• “High property wealth and income indicators, highlighted by the continuing expansion of industry”
• “Strong financial profile with available reserves … that are expected to grow over the next fiscal year”
• “Standard institutionalized policies and practices”
• “Affordable debt burden”
Fiscal Impact
The City is expected to experience overall net savings of $812,584 compared to the FY24 budgeted use of funds of $1,903,736. Any savings net of pension transfer will be rolled over to be considered for the FY25 budget and be used to pay for the level of services requested by the Council.
Measure of Success
The City is able to meet the goals and policies adopted by the City Council. 27 H.
Mid-Year FY24 Budget Report and Adoption of Resolution Page 5 of 5 Attachments
1. Mid-Year Overview of General Fund 2023/24
2. Resolution 2024-____
Carolina Yuen ___________________________________
Carolina Yuen, Finance Director Clay Holstine, City Manager 28 H.
FY21/22 FY22/23 FY23/24
June Adopted Budgeted Revenue 20,212,958 21,816,001 26,695,707 June Adopted Budgeted Expenses 23,366,310 25,013,662 28,599,443 Budgeted Surplus (Use of Fund Balance) (3,153,352) (3,197,661) (1,903,736) Mid-Year Amended Budgeted Revenues 20,643,958 26,244,277 Mid-Year Amended Budgeted Expenses 23,645,310 25,573,882 Amended Surplus (Use of Fund Balance) (3,001,352) 670,395 Actual / Mid-Year Anticipated Revenues 23,211,199 28,562,247 28,891,077 Actual / Mid-Year Anticipated Expenses, net of transfers 25,547,047 * 28,127,479 28,078,493 Actual / Reprojected Surplus (Use of Fund Balance) (2,335,848) 434,768 812,584 Beginning Fund Balance 17,536,138 15,200,290 15,635,058 Ending Fund Balance 15,200,290 15,635,058 16,447,642
Reserve Policy:
Recession Reserve 2,500,000 2,500,000 2,500,000
Unanticipated Events 3,500,000 3,500,000 3,500,000
Annual Fluctuation (5% Revenues/5% Expenses) 2,437,912 2,834,486 2,848,478 Total Required Reserve 8,437,912 8,834,486 8,848,478
Fund Balance Above Required Balance 6,762,378 6,800,572 7,599,163 Additional Restrictions on Fund Balance 5,818,773 5,810,028 6,500,000 Available Fund Balance 943,605 990,544 1,099,163
* includes one-time proceeds from long term debt
General Fund
Attachment 1
29 H.
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF BRISBANE
AMENDING THE ANNUAL BUDGET
FOR FISCAL YEAR 2023-24 AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED WHEREAS, a proposed annual budget for the City of Brisbane for the Fiscal Year commencing July 1, 2023, and ending June 30, 2024, was adopted by City Council on June 29, 2023; and WHEREAS, the City Council has reviewed the proposed changes to the budget for Fiscal Year 2023/24 on April 04, 2024, attached to the Resolution.
NOW THEREFORE, THE CITY COUNCIL DOES RESOLVE, that the amended budget, as submitted, is adopted as the annual budget for the Fiscal Year commencing July 1, 2022, and thereby appropriates the amounts budgeted.
PASSED, APPROVED, AND ADOPTED this 4
th day of April 2024
_____________________
Terry O’Connell,
Mayor
I hereby certify that the foregoing Resolution No. 2024-____ was duly and regularly adopted at a regular meeting of the Brisbane City Council on April 4, 2024, by the following vote:
AYES:
NOES:
ABSENT:
_____________________
Ingrid Padilla
City Clerk
Attachment 2
30 H.
Attachment A
City of Brisbane
Mid-Year General Fund Budget Review
Fiscal Year 2023/2024
FY23/24 Approved Budgeted Revenue $26,695,707
Total Revenue Budget Adjustments 2,195,370
Property Tax - $672,302
Sales Tax – ($336,728)
Franchise Tax - $93,800
Transient Occupancy Tax – ($117,404)
Business License Tax - $315,645
Fees and Charges - $372,929
Other - $609,783
Total Anticipated Revenues $28,891,077
FY23/24 Approved Budgeted Expenses $28,599,443
Total Expense Budget Adjustments 0
Total Department Budget Savings 520,950
Total Anticipated Expenses $28,078,493
31 H.
File Attachments for Item:
J. Countywide Assignments and Subcommittee Reports
32 CITY of BRISBANE
Council Subcommittee Update
From March 15th, 2024, to March 29th, 2024
Public Art Advisory Committee 3/18 Cunningham, Davis
The Committee met with the Public Art Master Plan consultants, Nine dot Art. The consultants walked the committee through some public art word exercises and a visual preference survey.
The group then discussed upcoming community engagement opportunities, next steps and timeline.
Upcoming Subcommittees:
Liaison to CSSC Subcommittee 4/3 6:30pm Cunningham, Mackin (during CSSC regular meeting)
Public Art Advisory Committee 4/15 4:30pm Cunningham, Davis 33 J.