Agenda packet — Brisbane City Council, May 16, 2024

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CITYof BRISBANE
Thursday, May 16, 2024 at 7:30 PM ● City Hall 50 Park Place, Brisbane, CA 94005 The public may observe/participate in City Council meetings using remote public comment options or attending in person. City Council members shall attend in person unless remote participation is permitted by law. The City Council may take action on any item listed in the agenda.

TO ADDRESS THE COUNCIL

IN PERSON
Location: 50 Park Place, Brisbane, CA 94005, Community Meeting Room Masking is not required but according to the California Department of Public Health guidelines, people at higher risk for severe illness should consider masking. To help maintain public health and safety, we respectively request that people not attend in-person if they are experiencing symptoms associated with COVID-19 or are otherwise ill and likely contagious (e.g., respiratory illnesses).

To address the City Council on any item – whether on the posted agenda or not – please fill out a Request to Speak Form located in the Community Meeting Room Lobby and submit it to the City Clerk. Speakers are not required to submit their name or address.

REMOTE PARTICIPATION
Members of the public may participate in the City Council meeting by logging into the Zoom Webinar listed below. City Council meetings may also be viewed live and/or on-demand via the City’s YouTube Channel, youtube.com/brisbaneca, or on Comcast Ch. 27. Archived videos may be replayed on the City’s website, brisbaneca.org/meetings. Please be advised that if there are technological difficulties, the meeting will nevertheless continue if remote participation is available.

The agenda materials may be viewed online at brisbaneca.org at least 72 hours prior to a Regular Meeting, and at least 24 hours prior to a Special Meeting.

Remote Public Comments:

Remote meeting participants may address the City Council. We also encourage you to submit public comments in writing in advance of a meeting. Aside from commenting personally while in the Zoom Webinar, the following email and text line will be also monitored during the meeting and public comments received will be noted for the record during Oral Communications 1 and 2 or during an agenda item.

Email: [email protected] or Text: (628) 219-2922
Join Zoom Webinar: zoom.us (please use the latest version: zoom.us/download) City Council Meeting Agenda
1 May 16, 2024 - 2 - 7:30 PM
brisbaneca.org/cc-zoom
Webinar ID: 991 9362 8666
Call In Number: 1 (669) 900-9128
Note: Callers dial *9 to “raise hand” and dial *6 to mute/unmute.

SPECIAL ASSISTANCE
If you need special assistance to participate in this meeting, please contact the City Clerk at (415) 508-2113. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

WRITINGS THAT ARE RECEIVED AFTER THE AGENDA HAS BEEN POSTED Any writings that are received after the agenda has been posted but before 4pm of the day of the meeting will be available for public inspection at the front lobby in City Hall and on the internet (brisbaneca.org/meetings). Any writings that are received after 4pm of the day of the meeting will be available on the internet at the start of the meeting (brisbaneca.org/meetings), at which time the materials will be distributed to the Council.

CALL TO ORDER & PLEDGE OF ALLEGIANCE

ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449

ADOPTION OF AGENDA

PRESENTATIONS AND AWARDS
B. Proclaiming May 2024 as Asian American Pacific Islander Heritage Month C. Proclaiming May 2024 as Mental Health Awareness Month D. Proclaiming May 19-25, 2024 as Public Works Week
ORAL COMMUNICATIONS NO.1

CONSENT CALENDAR
E. Approve Minutes of City Council Meeting of April 18, 2024 F. Approve Minutes of City Council Closed Session Meeting of May 2, 2024 G. Approve the Friends of the Brisbane Library’s City-Wide Yard Sale as a Co-Sponsored Event
H. Approve the Mothers of Brisbane’s CPR/First Aid Training as a Cosponsored Event I. Approve a Resolution Adopting a Project, the Overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, for fiscal year 2024-2025 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017
2 May 16, 2024 - 3 - 7:30 PM
(The Fiscal Impact of this Item: The project recommended for this year is to utilize 2024-25 RMRA funds to complete a mill-and-overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, as identified in the City’s pavement management system. City will receive an estimated $124,200 to fund the cost of this work.)

OLD BUSINESS
J. Elections Issues Update

STAFF REPORTS
K. City Manager’s Report on Upcoming Activities

MAYOR AND COUNCIL MATTERS
L. Countywide Assignments and Subcommittee Reports
M. Written Communications
ORAL COMMUNICATIONS NO.2

ADJOURNMENT

TO ADDRESS THE COUNCIL
City Council agenda materials may be viewed online at www.brisbaneca.org, in the City Hall Lobby, and in the Brisbane Library at least 24 hours prior to a Special Meeting, and at least 72 hours prior to a Regular Meeting. Persons wishing to address the Council should fill out a speaker card at the meeting and deliver the speaker card to the City Clerk or announce an intention to speak on an item once it is called.

PUBLIC MEETING VIDEOS
Public Meetings can be viewed live and/or on-demand via the City’s YouTube Channel, www.youtube.com/brisbaneca, or on Comcast Channel 27. Archived videos can be replayed on the City’s website via the All Meetings Page (http://brisbaneca.org/city-government/meetings).

E. Approve Minutes of City Council Meeting of April 18, 2024 4 BRISBANE CITY COUNCIL

ACTION MINUTES

CITY COUNCIL MEETING AGENDA
THURSDAY, APRIL 18, 2024
HYBRID MEETING, 50 PARK PLACE, BRISBANE, CA 94005
7:30 P.M. CALL TO ORDER – PLEDGE OF ALLEGIANCE
Mayor O’Connell called the meeting to order at 7:31 P.M. and led the Pledge of Allegiance.

ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449
No Councilmembers made a request under the Emergency Circumstances of AB 2449.

Councilmembers present: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell Councilmembers absent: None
Staff Present: Interim City Manager Holstine, City Clerk Padilla, City Attorney McMorrow, Finance Director Yuen, City Engineer Breault, Deputy Public Works Director Kinser, Assistant Engineer Santoyo-Velazquez, Assistant to the City Manager Cheung, Police Chief Macias, and Administrative Management Analyst Ibarra

ADOPTION OF AGENDA
Councilmember Davis made a motion, seconded by Councilmember Lentz, to adopt the agenda as it stands.

The motion was carried unanimously by all present.

Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell Noes: None

Absent: None
Abstain: None
ORAL COMMUNICATIONS NO. 1
Ron Davis wished Councilmember Davis a happy birthday.
5 E.

City Council Meeting Minutes
April 18, 2024

Page 2 ends

CONSENT CALENDAR
B. Approve Minutes of City Council Meeting of March 7, 2024 D. Approve the Brisbane Dance Workshop’s Annual Spring Performance as a Cosponsored Event Councilmember Davis made a motion, seconded by Councilmember Cunningham, to approve Consent Calendar Items B and D. The motion was carried unanimously by all present.

Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell Noes: None

Absent: None
Abstain: None
E. Approve the Brisbane Chamber of Commerce’s and Brisbane Lions Club’s “A Night in Little Reno” as a Cosponsored Event
Councilmember Davis is abstaining from voting on this item.

Councilmember Cunningham made a motion, seconded by Councilmember Lentz to approve Consent Calendar Items E. The motion was carried unanimously by all present.

Ayes: Councilmembers Cunningham, Lentz, Mackin, and Mayor O’Connell Noes: None

Absent: None
Abstain: Councilmember Davis
C. Adopt a Resolution Establishing the 2024 Business License Tax for Liquid Storage Facilities as to Kinder Morgan/SFPP
After Council questions, Chris Florkowsi made a comment that there are technological advancements that can help in accurate data reporting for liquid storage facilities. Interim City Manager Holstine asked for staff to bring the item back at a future meeting.

OLD BUSINESS
F. Receive Results of Parking Pilot Program Letter (Tulare and Thomas) Councilmember Cunningham recused herself from the item and left the meeting room. Assistant Engineer Santoyo-Velazquez and Deputy Public Works Director Kinser reported on the results of the Parking Pilot Program Letter with door to door outreach on Tulare and Thomas. Half of the Tulare residents who responded were not in favor of the Parking Pilot Program on their street. Nearly 80% of the Thomas residents who responded to the letter were in favor of a Parking Pilot Program on their street. After council questions, no public comment, and council discussion, Councilmember Davis made a motion, seconded by Councilmember Lentz, to approve the Parking Pilot Program in Thomas. The motion passed with a 3 to 1 vote. 6 E.

City Council Meeting Minutes
April 18, 2024

Page 3 ends

Ayes: Councilmembers Davis, Lentz, and Mackin
Noes: Mayor O’Connell

Absent: None
Abstain: None
Recusal: Councilmember Cunningham
G. Consider Introduction of Parking Ordinance, Waiving First Reading, Revising 10.26 of the Brisbane Municipal Code Concerning “Residential Parking Permit Program” City Engineer Breault reported that the current residential parking program has been codified since 1998, but with the program requiring citizens to obtain 70% concurrence from their neighbors it has never been successfully implemented. He added that the primary changes in the ordinance if adopted will do the following:
• Lower the percentage of residents required to request a designated permit area to “not less than a majority of the dwellings on each side of the street”
• Provide Council the authority to impose residential parking restrictions by resolution. • Provide structure for the implementation of the program, defines the vehicles impacted, and assigns oversight responsibilities to various city departments
After some questions, no public comment, and council discussion, Councilmember Davis made a motion, seconded by Councilmember Lentz, to introduce Parking Ordinance, Waiving First Reading, Revising 10.26 of the Brisbane Municipal Code Concerning “Residential Parking Permit Program”. The motion was carried unanimously by all present.

Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell Noes: None

Absent: None
Abstain: None

STAFF REPORTS
H. City Manager’s Report on Upcoming Activities
Interim City Manager reported on the upcoming events and latest City news. Councilmembers will also schedule a budget workshop in May for an overview of the Fiscal Year 2024-2025 Budget with department presentations.

MAYOR/COUNCIL MATTERS
I. Countywide Assignments and Subcommittee Reports
Councilmembers provided their subcommittee meeting reports and countywide meeting reports. 7 E.

City Council Meeting Minutes
April 18, 2024

Page 4 ends

J. Written Communications
Council received the following written communications:
• Lawrence (04-09-2024) San Mateo County Law Library
• Salmon (04-17-2024) noise pollution
ORAL COMMUNICATIONS NO. 2
Chris Florkowski spoke on the Pilot Parking Permit Program and the importance of Council building a vision for the City.

ADJOURNMENT
Mayor O’Connell adjourned the meeting at 8:42 P.M.

_______________________
Ingrid Padilla
City Clerk
8 E.

File Attachments for Item:

F. Approve Minutes of City Council Closed Session Meeting of May 2, 2024 9 BRISBANE CITY COUNCIL

ACTION MINUTES

BRISBANE CITY COUNCIL CLOSED SESSION MEETING
THURSDAY, MAY 2, 2024
HYBRID MEETING, 50 PARK PLACE LARGE CONFERENCE ROOM,

BRISBANE, CA
6:30 P.M. CLOSED SESSION
A. Approval of the Closed Session Agenda
B. Public Comment. Members of the public may address the Councilmembers on any item on the closed session agenda
C. Adjournment into Closed Session
D. Liability Claim: Claimant Lundeberg, pursuant to Government Code, section 54956.95 E. Personnel Matters: Public Employment, pursuant to Government Code, section 54957(b) Title: City Manager
F. Conference with Legal Counsel-Anticipated Litigation. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 (One potential case)

ADJOURNMENT
Mayor O’Connell called the meeting to order at 6:35 P.M. Councilmember Davis made a motion, seconded by Councilmember Lentz, to approve the Closed Session Meeting Agenda as it stands. The motion passed unanimously by all present.

Ayes: Councilmembers Cunningham, Davis, Lentz, Mackin, and Mayor O’Connell.

Noes: None

Absent: None
Abstain: None
There was no public comment. Mayor O’Connell adjourned the meeting into Closed Session.

REPORT OUT OF CLOSED SESSION
City Attorney McMorrow reported that Councilmembers rejected the claim. Councilmembers were also provided an update on the Personnel Matters Item E and Anticipated Litigation Item F and no action was taken.

ADJOURNMENT
The meeting was adjourned at 7:21 P.M.
______________________
Ingrid Padilla, City Clerk
10 F.

File Attachments for Item:

G. Approve the Friends of the Brisbane Library’s City-Wide Yard Sale as a Co-Sponsored Event 11 Application for Event Cosponsorship Page 1 of 2

CITY COUNCIL AGENDA REPORT
Meeting Date: 5/16/2024
From: Jeff Franco, Recreation Coordinator
Noreen Leek, Parks & Recreation Director
Subject: Application for Event cosponsorship
Community Goal/Result
Community Building
Purpose
Promote cultural and social events that encourage community engagement and provide assistance to local non-profit organizations.

Recommendation
Approve the Friends of the Brisbane Library’s (FOBL) City-Wide Yard Sale as a co-sponsored event.

Background
The City-Wide Yard Sale is open to the general public and includes flea market style shopping opportunities at both the Brisbane Community Park and participating resident homes throughout Brisbane. A map of all the garage/yard sales locations will be distributed to the public. Hosted by the Friends of the Brisbane Library, this annual yard sale is the Friends’ biggest fundraiser. Brisbane community members register early to sell on the day of the event, and their registration fees support FOBL efforts. This event brings community members together in a unique format to repurpose household supplies/clothing and promote sustainability. It also supports Council’s goal of providing aid to non-profit organizations.

Discussion
This year’s event is being proposed for July 27, 2024, at the Community Park and along San Francisco Avenue. Event set up would begin at 5:00am and clean up would be completed by 6:00pm.

Fiscal Impact
FOBL is requesting support from the City in the way of promotion and community announcements which have no financial impact. They have requested closure of a portion of San Francisco Avenue for the purpose of the event. Therefore, some staff time from the Public Works crew will be necessary to place public notifications onsite prior and to conduct the closure itself on the day of the event. A permit for doing so will be routed by staff in accordance with the City’s policies for traffic encroachment permits.

Attachments

1. Cosponsorship Application
12 G.

Application for Event Cosponsorship Page 2 of 2
Jeff Franco _______
Jeff Franco, Recreation Coordinator
___________________________________ ___________________________________ Noreen Leek, Parks & Recreation Director Clay Holstine, City Manager 13 G.
14 G.
15 G.

File Attachments for Item:

H. Approve the Mothers of Brisbane’s CPR/First Aid Training as a Cosponsored Event 16 Application for Event Cosponsorship Page 1 of 2

CITY COUNCIL AGENDA REPORT
Meeting Date: 5/16/2024
From: Jeff Franco, Recreation Coordinator
Noreen Leek, Parks & Recreation Director
Subject: Application for Event Cosponsorship
Community Goal/Result
Community Building & Fundraising
Purpose
Promote cultural and social events that encourage community engagement and provide assistance to local non-profit organizations.

Recommendation
Approve the Mothers of Brisbane’s CPR/First Aid Training as a cosponsored event.

Background
The Mothers of Brisbane (MOB) is a, 501 (c)(3), non-profit parents’ club and a welcoming community of support for parents of young children in Brisbane, and surrounding communities. Established in the summer of 2005, the MOB is a place where families come together to make friends, learn about community resources, hold family events, arrange playgroups and childcare, share information, and support, and generally have a good time together. The MOB currently consists of single, partnered, married, gay, straight, working, stay-at-home, and self-employed parents. They come from different backgrounds, cultures, and experiences, but through it all, they are families.

Discussion
The CPR/First Aid Training will take place at the Mission Blue Center on Sunday, August 25 th
, 2024, from
10:30am-12:30pm. The instruction and presentation will be provided by certified CPR/First Aid instructors from the Brisbane Police Dept and North County Fire Authority. The purpose of this event is to educate families around First Aid and CPR so that they are equipped to respond in the event of an emergency. The event will provide vital life skills to adults, and youth, in attendance. This event is designed as a fundraiser and there is a suggested donation of $20/adult or $30/family to benefit the MOB. The Mothers of Brisbane meets Group II requirements with the event open to the general public qualifies them for free use of the facility and waives the deposit requirement.

Fiscal Impact
The MOB is requesting support from the City as summarized in the table below. They have requested use of the Mission Blue Center for the aforementioned event. Although use of the facility and the deposit are waived as part of their Group II designation, they are also asking the City to waive costs associated with event insurance.
17 H.

Application for Event Cosponsorship Page 2 of 2

FINANCIAL IMPACT SUMMARY BASED ON APPLICATION
Hourly Rental of Mission Blue
Center
Approximately 4.5 hours @
$350/hour = $1,575
(including set up/clean up)
Waived per City policy for Nonprofit use
Mission Blue Rental Deposit
$500
(Typically refundable absent
damages)
Waived per City policy for Nonprofit use
Indoor Event Insurance
Approximately $100-$250/event.
(Renters are typically required to
procure insurance on their own and
provide a copy to the city.)
Requesting requirement be
waived
Promotional and Marketing
Support Waived
Attachments

1. Cosponsorship Application
Jeff Franco _______________
Jeff Franco, Recreation Coordinator
___________________________________ ___________________________________ Noreen Leek, Parks & Recreation Director Clay Holstine, City Manager 18 H.

Name of Contact Person: ___________________________________ Contact Person’s Email: _____________________________________________________________________ Name of Organization: _____________________________________ Organization’s Address or P.O. Box: ________________________________________________________________________ Circle ONE of the following items below that best describes your organization. a. Brisbane Non-Profit Organization
b. Non-resident, Non-Profit Organization (Outside of Brisbane) c. School District, School, or School Affiliated Group (ex. PTO) d. Private Group, Club, or Organization
What year did your organization begin serving the Brisbane community? _________________ How has your organization contributed to the Brisbane community in the past 2 years? _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ What is your organization’s mission and/or purpose?
_________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________ This application must be submitted to the Parks & Recreation Department at least (90) working days prior to the requested event.

Phone: 415-508-2140 | Email: [email protected] | Office: 50 Park Place, Brisbane, CA 94005 City of Brisbane

CO-SPONSORSHIP APPLICATION

APPLICANT INFORMATION
Contact Person’s Phone: ___________________________________ Organization’s Website: ___________________________________

EVENT DETAILS
Name of Event: _______________________________________________ Event Date (mm/dd/yy): ________________________________________ Event Day of Week: ____________________________________________ Event Location: _______________________________________________ Reservation Permit Number (if applicable): _________________________ Describe what can be expected from this event? (ex. Performance, shopping, activities, etc.) ______________________________________________________________________________________________ Will there be any fundraising at this event? ______ If yes, what will the funds raised be used for? ______________________________ Are there any admission fees for this event? ______ If yes, please list them here: ____________________________________________ If this event is NOT open to the general public, what are the restrictions for who may attend? (ex. Age, membership, residency, etc.) ________________________________________________________________________________________________

Page 1 ends

Event Set-up Start Time: _______________
Event Start Time: ________________
Event Close Time: ________________
19 H.

City Staff must be present to accommodate the use of any of our indoor facilities. The following schedule will be used to ensure someone will be available when you need access. (If you are not requesting indoor facility use, you may skip to the next section) Date of Facility Access (mm/dd/yy):___________________________ Opening Time: ______________ Closing Time: ______________ Date of Facility Access (mm/dd/yy):___________________________ Opening Time: ______________ Closing Time: ______________ Date of Facility Access (mm/dd/yy):___________________________ Opening Time: ______________ Closing Time: ______________

INDOOR FACILITY ACCESS REQUEST

PERMITS
Food & Beverage Permits
Will any food or non-alcoholic beverages be sold at your event? ______ If yes, this permit is required smchealth.org/food-program Will alcoholic beverages be served or sold at your event? _____ If yes, you must attach a copy of an Alcoholic Beverage Permit *Full Liquor Liability: If beer or wine is available for consumption and money is transacted in any form (i.e. for donation, for a ticket, for a meal, for entry to the event, for the beverage) then full liquor liability premiums are necessary.

Traffic Permits
Will this event require any street or parking closures? _____ If yes, you must obtain a Brisbane Encroachment Permit Amplified Sound Permits
Do you wish to use amplified sound at this event? ____ If yes, you must submit an Brisbane Amplified Sound Permit Application

EQUIPMENT USE REQUEST
<Insert Equipment Use Liability Notice>
Indicate the equipment you wish to borrow for this event.

Bluetooth Speaker? ______ with Microphone? ______
Projector & Screen? (Mission Blue Only) ______
Theater Risers? (Mission Blue Only) ______
Theatrical Lighting? (Mission Blue Only) ______ Lighting Technician? _______ Other: ____________________________________________________________

ADDITIONAL SUPPORT
Quantity: Item:
____________ 6ft Long Rectangle Tables
____________ 5ft Diameter Round Tables
____________ Chairs
____________ 10ft x 10ft Canopy/Pop-up Tent
____________ Weighted Sandbags
Do you need any promotional support for this event?
Signboards?
Digital Graphics / Flyers?
Other: ____________________________

USE AGREEMENT & LIABILITY RELEASE
To the fullest extent allowed by law, I agree to indemnify and defend the City of Brisbane, its directors, officers, agents, employees and volunteers and hold them harmless from and against any and all loss, liability, expense, claims, costs, suits, and damages, including attorneys’ fees, arising out of the use or occupancy described in this application. I agree to waive all rights of subrogation against the City, its elected or appointed officers, officials, agents and employees for losses paid under the terms of any policy which arise from the use or occupancy described in this application.

Page 2 ends

Social Media?
Programs?
Applicant Signature______________________________________ Date________________ 20 H.

File Attachments for Item:

I. Approve a Resolution Adopting a Project, the Overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, for fiscal year 2024-2025 funded by Senate Bill 1: the Road Repair and Accountability Act of 2017
(The Fiscal Impact of this Item: The project recommended for this year is to utilize 2024-25 RMRA funds to complete a mill-and-overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, as identified in the City’s pavement management system. City will receive an estimated $124,200 to fund the cost of this work.)
21 Adoption of Project as Intended Use of FY 2024-25 RMRA Funding Page 1 of 2

CITY COUNCIL AGENDA REPORT
Meeting Date: May 16, 2024
From: Karen Kinser, Deputy Director of Public Works
Subject: Adoption of Project as Intended Use of FY 2024-25 RMRA Funding
This work is categorically exempt from CEQA per CCR Title 14 §15302.

Community Goal/Result
(1) Safe Community
Purpose
To satisfy the Fiscal Year Road Maintenance and Rehabilitation Account eligibility, accountability, and transparency requirements established by SB 1 (2017, Beall); this action is consistent with the community’s value of being fiscally conservative.

Recommendation
Approve a Resolution adopting one (1) project, the Overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, for fiscal year (FY) 2024-2025 funded by Senate Bill 1 (SB 1): the Road Repair and Accountability Act of 2017.

Background
SB 1 (Beall) was filed with the Secretary of State on April 28, 2017. This bill established a Road Maintenance and Rehabilitation Account (RMRA) in the State Transportation Fund that is intended to address deferred maintenance on the state highway system and the local street and road systems. The bill also requires the California Transportation Commission (CTC) to adopt criteria to ensure efficient use of these funds.

The reason for recommending approval of the attached resolution is to satisfy the eligibility requirements of SB 1 while providing transparency to the community of the City’s intended use of the SB 1 funds and holding itself accountable for the efficient investment of public funds to maintain public streets and roads with the annual expenditure reporting requirements. The City will report to the Commission by December 1 of each year on its use of RMRA funds received and/or spent each FY and account for all projects proposed in that FY.

Fiscal Impact
The project recommended for this year is to utilize 2024-25 RMRA funds to complete a milland-overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue, as identified in the City’s pavement management system. City will receive an estimated $124,200 to fund the cost of this work.
1 of 4
22 I.

Adoption of Project as Intended Use of FY 2024-25 RMRA Funding Page 2 of 2 Measure of Success
Compliance with the SB 1 Local Streets and Roads RMRA eligibility requirements by the CTC’s submittal due dates, allowing the City to receive its FY 2024-25 RMRA apportionment. Should the City fail to meet the eligibility requirements within the submittal period enforced by the CTC, the City will forfeit its RMRA apportionment, which will then be disbursed to other eligible Cities that fiscal year.

Environmental Review
This work is categorically exempt from provisions of CEQA in that the proposal is replacement or reconstruction of existing uses on the same site as the existing facilities with no change in purpose or expansion of capacity (California Code of Regulations, Title 14, Division 6, Chapter 3, Article 19, §15302 “Class 2 – Replacement or Reconstruction”).

Attachments

1. Resolution No. 2024-xx
Karen Kinser, Deputy Director of Public Works
Randy Breault, Director of Public Works/City Engineer Clay Holstine, City Manager 2 of 4
23 I.

RESOLUTION NO. 2024-__
RESOLUTION ADOPTING ONE (1) PROJECT, THE OVERLAY

OF MONTEREY STREET BETWEEN VISITACION AVENUE AND SAN BRUNO

AVENUE, FOR FISCAL YEAR
2024-2025 FUNDED BY SENATE BILL 1 (SB 1): THE ROAD
REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of Brisbane are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $124,200 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eigth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate streets throughout the City this year and into the future; and WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in “Good to Excellent” condition and this revenue will help us maintain or increase the overall quality of our road system; and
3 of 4
24 I.

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Brisbane as follows:

1. The foregoing recitals are true and correct.

2. The Overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue will be funded with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:
a. Anticipated Funding Sources: 2024-2025 RMRA funds
($124,200)
b. Project Description: Mill-and-overlay of asphalt concrete surfacing. c. Project Location: Monterey Street between Visitacion Avenue and San Bruno Avenue
d. Proposed Schedule: Release notice inviting bids to contractors spring 2025 and complete construction by summer 2025.
e. Estimated Useful Life: The city’s Pavement Management System calculates a new useful life of 20 years for this repaired roadway.

3. The Overlay of Monterey Street between Visitacion Avenue and San Bruno Avenue is adopted into the City’s FY 2024-2025 Capital Improvement program. _______________________________
Terry O'Connell, Mayor
City of Brisbane
* * * *
I, the undersigned, hereby certify that the foregoing Resolution No. 2024-__ was adopted at a regular meeting of the City Council of the City of Brisbane on the 16 day of May, 2024 by the following vote:

AYES:

NOES:

ABSENT:
________________________________
Ingrid Padilla, City Clerk
City of Brisbane
4 of 4
25 I.

File Attachments for Item:

J. Elections Issues Update
26 Election Issues Update Page 1 of 2

CITY COUNCIL AGENDA REPORT
Meeting Date: May 16, 2024
From: Interim City Manager Clay Holstine
Subject: Update on Election Issues
Background
At your meeting of March 21st, the City Council reviewed a work program for the Elections Subcommittee and provided directions for City staff and Legal to review items under consideration.

On April 25th the subcommittee met and discussed all three issues of interest. Potential for District Elections, Term Limits and a directly elected Mayor.

City staff and City Attorney provided background information on San Mateo County cities as well as smaller cities in the State.

Directly Elected Mayor – two cities in San Mateo County, Belmont, and San Bruno.

District Elections – 10 of the 20 cities/towns in San Mateo County elect Councilmember by district.

Term Limits – Six cities have term limits.

Discussion
The subcommittee had a robust discussion and evaluated information provided and brainstormed alternatives. The following is a summary:
• Directly Elected Mayor – If the City Council wishes to pursue this a ballot initiative would need to be referred to the voters.
o The Subcommittee recommended that the term of a Mayor be 2 years and restricted to two terms.
o As an alternative the Council could draft a strict rotation policy and refer that to the voters.
o Under either scenario the Subcommittee is recommending that the role of the Mayor remain unchanged.
• District Elections – Subcommittee reviewed census data and a community profile that was part of demographic work of the School District (School District boundaries include parts of Daly City and South San Francisco). The subcommittee asked for a meeting with a demographer. A meeting on Monday, May 13th with the demographer that worked with Woodside is scheduled. The Subcommittee will make an oral report to the Council at the May 16th meeting.
27 J.

Election Issues Update Page 2 of 2
• Term Limits – Subcommittee reviewed data from San Mateo County cities. This item will require referral to the voters if the Council wishes to initiate that process. The subcommittee is recommending consideration of the following term limits:
o Maximum of 12 consecutive years as an elected member of the City Council. An elected Mayor would be considered a member of the City Council and, thus could not serve more than 12 consecutive years between both positions (time served as an appointed member does not count towards term limits).
o Upon a 2-year break Councilmember could run again.

Recommendation
Consider recommendations from the Council subcommittee and provide directions to staff.

Attachments

1. Charter Cities & Elections Issues Subcommittee Meeting Packet 5/16/24

2. Charter Cities & Elections Issues Subcommittee Meeting Packet 5/16/24

3. Op Ed from the Daily Journal archives: “Thoughts on districting from a newly district-elected councilmember” By Gina Latimerlo

4. Article from the Daily Journal archives: Millbrae to discuss removing district-based elections Clay Holstine, Interim City Manager
28 J.
- 1 -
CITY of BRISBANE
Thursday, April 25th, 2024 at 3:00PM ● Hybrid Meeting
Brisbane City Hall, Large Conference Room, 50 Park Place, Brisbane, CA The public may observe/participate in the Subcommittee meetings by using remote public comment options or attending in person. Subcommittee members shall attend in person unless remote participation is permitted by law. The Subcommittee may take action on any item listed in the agenda.

JOIN IN PERSON
Location: 50 Park Place, Brisbane, CA 94005 - Large Conference Room Masks are no longer required but are highly recommended in accordance with California Department of Health Guidelines. To maintain public health and safety, please do not attend in person if you are experiencing symptoms associated with COVID-19 or respiratory illness.

JOIN VIRTUALLY
Join Zoom Webinar (please use the latest version: zoom.us/download):

Join Zoom: https://us06web.zoom.us/j/84007136785?pwd=6KcZoqSzDZxwaab67DQpzuHarlDHcW.1 Meeting ID: 840 0713 6785
Passcode: 399482
Call In Number: 1 (669) 900-9128
Note: Callers dial *9 to “raise hand” and dial *6 to mute/unmute.

The agenda materials may be viewed online at www.brisbaneca.org at least 72 hours prior to a Meeting. Please be advised that if there are technological difficulties, the meeting will nevertheless continue.

TO ADDRESS THE SUBCOMMITTEE

IN PERSON PARTICIPATION
To address the Subcommittee on any item on or not on the posted agenda, please wait until Public Comments are being accepted.

REMOTE PARTICIPATION
Members of the public may observe/participate in the Committee meeting by logging into the Zoom Webinar.

Aside from commenting while in the Zoom meeting, the following email line will be monitored during the meeting, and public comments received will be noted for the record during Public Comment or during the Item.

Email: [email protected]

SPECIAL ASSISTANCE
If you need special assistance to participate in this meeting, please contact Ingrid Padilla at (415) 508-2113 or [email protected]. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Charter City & Election Issues
Subcommittee Agenda
129
J.
- 2 -
SUBCOMMITTEE MEMBERS:

Councilmember Davis, Councilmember Lentz

ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449

PRESENTATIONS AND DISCUSSION ITEMS
B. Discuss Brisbane Election Options

PUBLIC COMMENT

ADJOURNMENT
230
J.

File Attachments for Item:

B. Discuss Brisbane Election Options
331
J.

CITY COUNCIL SUBCOMMITTEE AGENDA REPORT
To: Council Subcommittee regarding Election Issues
Meeting Date: April 25th, 2024
From: Interim City Manager
Subject: Data Information for April 25th meeting
Background
To beter understand the City's demographics, we will review with the subcommittee informa�on from our latest census. We will also provide a couple of slides of informa�on from a demographic study the Brisbane School District did in the last year.

The informa�on will be provided at the mee�ng. We have a few graphics to show that provide some informa�on on city demographics. The informa�on is not conclusive and indeed generates more ques�ons than it answers. To be fair, the ques�on that would be asked in forming district elec�ons has not been a direct subject of either our census or the school district work. Keep in mind that census data by nature lags in �me and that the school district boundaries are not the same as the city.

At the March mee�ng of the City Council, I provided some general informa�on on how much It would cost to hire a demographer. One of the demographers that I met with had a two-part process. That was noted in the staff report. The second demographer provided their complete services in one package. As I have men�oned before, if that is a direc�on the city ul�mate would like to pursue, I would recommend that the subcommittee interview two or more firms.

This will allow for explora�on of the work to be done as well as to understand the various steps involved.

Attachment: CC March 21, 2024 Evalua�ng Various Elec�on Issues Agenda Report 4 B.
32 J.
1 CITY COUNCIL AGENDA REPORT
Meeting Date: March 21, 2024
From: Clay Holstine, City Manager
Subject: Report back from Council Subcommittee evaluating various Election Issues

COMMUNITY GOAL RESULTS
Community Building
Purpose
The purpose of this agenda item is to get a sense of the City Council so that we can have as much clarity as possible on next steps as well as determine Councilmembers’ ideas and concerns.

Recommendation
City Council review and discuss election issues and seek guidance from the City Attorney.

Background
The City Council appointed a subcommittee of Davis and Lentz to review three election issues. • Term Limits for Councilmembers
• District Elections for City Council races
• Directly elected Mayor.

The Subcommittee met and reviewed these items and discussed next steps. City Council has had a policy that if an issue is taking more than two hours of staff and/consultant resources an estimate of potential staff time and consultant cost be brought back to the Council as Whole for discussion.

At our meeting we discussed the need to do the following:
• Have the City Clerk review term limits in other cities in San Mateo County and compile an analysis. Staff believes this may take up to 10 hours of time as responses from various cities often require follow-up to clarify data and input. Term limits must be approved by the voters.
• District Elections is a complicated issue requiring the use of outside subject matter experts. An inquiry was made by a firm that conducted a study of the Town of Woodside. Step 1 of the process includes developing a Demographic Analysis that would include total population and voting population by counts of race and ethnicity.

Step 2 would be an analysis of feasibility of drawing one or more majority-minority 5 B.
33 J.
2 districts. This analysis may be complicated by the fact that Brisbane has only one census tract. Data will have to be teased out. This analysis would then provide information as to whether the Council wants to continue to evaluate different District options. Step 1 would cost $6,500. Step 2 would cost approximately $ 12,500.

Additional cost for publicizing and community engagement would be on top of this cost.

Staff oversight of the consultant is anticipated to take upwards of 20 hours for Step 1. • Directly elected Mayor. A directly elected mayor is an option for California General Law cities like Brisbane. Whether to pursue this is a question for the City Council.

Brisbane voters must approve of having the mayor directly elected.

Discussion
City Council review and discuss above information and seek guidance from the City Attorney, specifically on the following questions:
• What is the legal framework and issues related to Term limits. • What is the legal framework and issues related to District Elections. • What is the responsibility and authority of an elected Mayor contrasted with the responsibilities and authority of a Mayor selected by members of the City Council? Does having an elected Mayor alter the responsibilities and authority of the City Manager? It is anticipated that each of these items will take no more than five hours of legal research and analysis, probably less.

After the City Council reviews and discussion there are several potential next steps. The Council could do any of the following:
• Direct staff to move forward with one or more of the three items or request additional information. Additional information could be brought back to the Council as Whole or sent to the Subcommittee.
• Council could set a Workshop to focus on one or more of these issues.

Fiscal Impact
It’s important to note that elections costs are difficult to estimate since no two elections are alike with costs and the number of registered voters vary considerably from election to election. Cost estimates can also vary based on the number of jurisdictions participating in an election. The estimated cost to place 1 ballot on an even-year election is between $19,000 to $27,000.

Clay Holstine _
Clayton Holstine, Interim City Manager
6 B.
34 J.

Purpose:

The purpose of this report is to provide further informa�on on elec�on issues as it pertains to the Ci�es and Towns of San Mateo County as well as provide case studies on ci�es having similar popula�on size as the City of Brisbane.

Recommenda�on:

Direct staff on next steps regarding the elec�on issues of term limits for councilmembers, by-district elec�ons for City Council races and directly elected Mayor.

Background:

Staff was directed by council at their mee�ng on March 21, 2024 to return to the City Charter/Elec�ons Subcommitee with more informa�on and to con�nue to review 3 elec�on issues:
• Term Limits for Councilmembers
• District Elec�ons for City Council races
• Directly elected Mayor
Discussion:

The City of Brisbane has a popula�on of 4,851. There are 2,966 registered voters in the City of Brisbane. In terms of language selected by the registered voters: 2,882 selected English, 21 selected Spanish, 46 selected Chinese, 1 selected Tagalog and 16 selected other languages.

The City of Brisbane currently holds at-large elec�ons to elect their councilmembers. An at-large elec�on is the selec�on of an officeholder by the voters of an en�re governmental unit rather than by voters of a specific district or subdivision. This type of elec�on allows candidates to be elected or appointed to represent an en�re popula�on or membership rather than a subset. 1 CHARTER CITY AND ELECTION ISSUES

SUBCOMMITTEE AGENDA REPORT
MEETING DATE: APRIL 25, 2024
FROM: Ingrid Padilla, City Clerk
SUBJECT: Election Issues
7 B.
35 J.

As an alterna�ve choice, under a district-based elec�on system, the City would be divided into equally-populated districts. A candidate for a seat on the City Council must reside within that seat’s district and is elected only by voters residing within that same district. One possible scenario is that the City Council Members (each elected to a four- year term) each represent one district while the Mayor (elected for a two-year term) con�nues to represent the City as a whole, and is elected via at-large elections. Another possible scenario is that all City Council Members (each elected to a four-year term) each represent one district and the Mayor is selected by the Council.

Ci�es and Towns in San Mateo County:

Out of the 20 Ci�es and Towns within San Mateo County, 10 Ci�es and 1 Town hold by-district elec�ons as a method to elect councilmembers. The City of Belmont and the City of San Bruno elect their Mayors (for two-year terms) directly via at-large elec�ons.

As for council term limits, 6 Ci�es in San Mateo County have council term limits.

Case Studies:

The majority of smaller municipali�es hold at-large elec�ons for councilmember elec�ons. There are 2 ci�es, the City of Solvang and the City of Ojai, and 1 town, the Town of Woodside that are similar in popula�on size to Brisbane that have switched to by-district elec�ons as a method to elect councilmembers. The City of Solvang and the City of Ojai also hold at-large elec�ons to elect their Mayors for two-year terms. The City of Solvang and the City of Ojai received demand leters containing allega�ons that their City's atlarge electoral system prevents members of the La�no community from elec�ng their preferred candidate(s) and violates the California Vo�ng Rights Act ("CVRA"). The leter threatened the City of Solvang and the City of Ojai with li�ga�on if their City declines to adopt a district-based electoral system.

The Town of Woodside ini�ally had “from-district” elec�ons to elect their councilmembers. Woodside historically had 7 districts, and the “from district” meant that the Councilmembers needed to live in that district; however, anyone in Town could vote for that candidate. Votes did not need to come from their specific districts as they do now. The Town on Woodside did not receive a demand letter. It was noted that moving forward with by-district elections will save the Town costs associated with either li�ga�ng a poten�al CVRA lawsuit or setling the issue with prospec�ve plain�ffs that may issue a demand leter. They held 5 public hearings for public engagement.
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Atachments:

Atachment 1: Survey of Ci�es and Town in San Mateo County Atachment 2: Case Studies of City of Solvang (Page 9), City of Ojai (page 53), and Town of Woodside (Page 70) 3 _____________________
Ingrid Padilla, City Clerk
9 B.
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Atachment 1: Survey of Ci�es and Towns in San Mateo County City/Town/etc. Municipal
type
Popula�on
(2020
Census)
Charter or
General Law
City
District or At
Large
Rota�on or
Elected Mayor
Term Limits

1. San Mateo City 105,661 Charter District (5) Rota�on
Maximum three
consecu�ve
terms in office

2. Daly City City 104,901 General Law At Large Rota�on

3. Redwood City City 84,292 Charter District (7) Rota�on, Mayor term of 2 years
Maximum four
consecu�ve
terms in office

4. South San Francisco City 66,105 General Law District (5) Rota�on, The
Mayor and Vice
Mayor are selected
by the Council
from its members
in non-elec�on
years. During
elec�on years, the
Mayor and Vice
Mayor are selected
a�er elec�on
4 10
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City/Town/etc. Municipal
type
Popula�on
(2020
Census)
Charter or
General Law
City
District or At
Large
Rota�on or
Elected Mayor
Term Limits
results have been
tabulated.

5. San Bruno City 43,908 General Law District (4)
At Large Mayor
elected 2 year
term
(Note- same power
as Councilmember-
- The Mayor chairs
the City Council
mee�ngs, issues
proclama�ons of
recogni�on,
represents the City
in certain
intergovernmental
affairs and is the
ceremonial head of
the City. Although
the Mayor is
expected to
provide poli�cal
leadership on City
No person may
hold the office of
mayor for more
than six terms in
succession or the
office of
councilmember
for more than
three terms in
succession. This
provision does
not prohibit
holding office for
more than
twelve years,
provided that
terms of office
are not
consecu�ve.
5 11
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City/Town/etc. Municipal
type
Popula�on
(2020
Census)
Charter or
General Law
City
District or At
Large
Rota�on or
Elected Mayor
Term Limits
issues, the Mayor
has no greater
authority than any
other City Council
member. The
Mayor and City
Council as a
collec�ve body is
the power of
authority. The
Mayor and City
Council members
have no authority
as individuals; they
must act by a
majority to achieve
their objec�ves.)

6. Pacifica City 38,640 General Law District (5) Rota�on Max two (2)
terms of office as
a Pacifica City
Councilmember
6 12
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City/Town/etc. Municipal
type
Popula�on
(2020
Census)
Charter or
General Law
City
District or At
Large
Rota�on or
Elected Mayor
Term Limits

7. Foster City City 33,805 General Law At large Rota�on No more than
two terms in
succession

8. Menlo Park City 33,780 General Law District Rota�on

9. Burlingame City 31,386 General Law District Rota�on

10. San Carlos City 30,722 General Law At large Rota�on

11. East Palo Alto City 30,034 General Law At large Rota�on 7 13
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12. Belmont City 28,335 General Law District (4) At Large Mayor to serve 2 year term

13. Millbrae City 23,216 General Law District (5) Rota�on Maximum two
successive fouryear terms

14. Half Moon Bay City 11,795 General Law District (5) Rota�on

15. Hillsborough Town 11,387 General Law At Large
Rota�on,
maximum of two 1
year term

16. Atherton Town 7,188 General Law At Large Rota�on

17. Woodside Town 5,309 General Law District (5) Rota�on

18. Brisbane City 4,851 General Law At Large Rota�on

19. Portola Valley Town 4,456 General Law At Large Rota�on

20. Colma Town 1,507 General Law At Large Rota�on
8 14
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Atachment 2
Case Study: City of Solvang
The City of Solvang received a leter via cer�fied mail from atorney Kevin I. Shenkman of Shenkman & Hughes on behalf of his client Southwest Voter Registra�on Educa�on Project. The leter contains unsubstan�ated allega�ons that the City's at-large electoral system prevents members of Solvang's La�no community from elec�ng their preferred candidate(s) and violates the California Vo�ng Rights Act ("CVRA"). The leter threatens the City with li�ga�on if the City declines to adopt a district-based electoral system. The City of Solvang’s City Council started District Vo�ng process in 2020 and in 2022 they transi�oned to District Vo�ng. The City of Solvang worked with NDC: National Demographics Corporation to produce the maps and provide demographic data. They held 5 public hearings and a map hearing for public engagement.

Total Area City or Town Popula�on
Charter or
General Law
District or At
Large
Rota�on or
Elected Mayor
Term Limits

2.4 Square Miles City 6,126 Charter District (4) Elected Mayor (2 year terms) None
District Elections
New: The City Council voted to adopt the Clockwise Revision of the Orange Plan as the map for the new City Council districts, with the sequence of elections as posted on the map.

The City of Solvang, like hundreds of cities and school districts across the state, is making a change in how voters elect its City Council. Beginning in 2022, voters will vote for one City Council Member who lives in their district. This will replace the current 9 15
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3 1
2 4
246
246
Oak St
Second St
Valhalla Dr
Elm Ave
Chalk Hill Rd
Fredensborg Canyon Rd
Maple Ave
Laurel Ave
Hil side Dr
Alamo
Pintado
R
Vibor d
g Rd
Skyt
Mesa
Dr
3rd St
Aarhus Dr 5th St
First
St
Alisal
Rd
Copenhagen Dr
At
erdag
Rd
Elsinore
Dr
Creekside Dr
Rancho Alisal Dr
Fjord Dr
National Demographics Corp., Mar. 21, 2022
City of Solvang
2021/22 Transition to
By-District Elections
Orange
Plan
Clockwise Revision
Total Population Deviation: 6.9%
District 3 Latino CVAP: 54%
Proposed Election Sequence:
2022: Districts 3 & 4
2024: Districts 1 & 2
©2021 CALIPER
15 16
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Category Field 1 2 3 4 Total
Total Population 1,606 1,558 1,492 1,479 6,135
Population Deviation 72 24 -42 -55 127
Pct. Deviation 4.69% 1.56% -2.74% -3.59% 8.28%
Hispanic/Latino 26% 14% 55% 26% 30%
NH White 67% 78% 39% 68% 63%
NH Black 1% 2% 0% 1% 1%
NH Asian/Pac.Isl. 6% 5% 4% 3% 4%
NH Native Amer. 0% 1% 1% 1% 1%
Total 1,000 1,233 1,031 1,320 4,584
Hisp 16% 9% 56% 16% 23%
NH White 79% 88% 40% 80% 73%
NH Black 1% 1% 0% 0% 1%
Asian/Pac.Isl. 5% 2% 4% 4% 3%
Native Amer. 1% 0% 0% 3% 1%
Total 1,124 1,032 774 1,088 4,018
Latino est. 14% 8% 37% 11% 16%
Spanish-Surnamed 13% 8% 34% 11% 15%
Asian-Surnamed 1% 2% 2% 1% 1%
Filipino-Surnamed 0% 1% 0% 0% 0%
NH White est. 86% 89% 66% 88% 84%
NH Black 0% 1% 0% 0% 0%
Total 1,028 949 653 1,000 3,630
Latino est. 12% 7% 33% 10% 14%
Spanish-Surnamed 11% 7% 31% 10% 13%
Asian-Surnamed 1% 2% 2% 1% 1%
Filipino-Surnamed 0% 1% 0% 0% 0%
NH White est. 86% 89% 66% 88% 84%
NH Black 0% 1% 0% 0% 0%
Total 820 773 425 794 2,812
Latino est. 11% 7% 23% 7% 11%
Spanish-Surnamed 10% 7% 22% 7% 10%
Asian-Surnamed 1% 1% 3% 0% 1%
Filipino-Surnamed 0% 1% 1% 0% 0%
NH White est. 87% 90% 73% 91% 87%
NH Black est. 0% 1% 0% 0% 0%
age0-19 23% 16% 21% 25% 21%
age20-60 49% 51% 60% 45% 51%
age60plus 28% 33% 19% 30% 28%
immigrants 17% 18% 16% 15% 16%
naturalized 58% 58% 58% 58% 58%
english 64% 79% 58% 85% 72%
spanish 31% 16% 34% 11% 23%
asian-lang 1% 2% 2% 1% 1%
other lang 4% 3% 6% 4% 4%
Language Fluency Speaks Eng. "Less than
Very Well" 21% 8% 18% 8% 14%
hs-grad 42% 50% 51% 39% 45%
bachelor 21% 30% 19% 31% 26%
graduatedegree 14% 8% 11% 13% 12%
Child in Household child-under18 26% 19% 28% 27% 25%
Pct of Pop. Age 16+ employed 73% 65% 79% 58% 68%
income 0-25k 17% 10% 14% 11% 13%
income 25-50k 13% 17% 17% 11% 14%
income 50-75k 23% 14% 21% 21% 20%
income 75-200k 30% 47% 38% 43% 40%
income 200k-plus 16% 13% 9% 14% 13%
single family 72% 92% 67% 89% 80%
multi-family 28% 8% 33% 11% 20%
rented 42% 45% 49% 29% 41%
owned 58% 55% 51% 71% 59%
Housing Stats
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Total population data from California's adjusted 2020 Census data. Citizen Voting Age Population, Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data. Turnout and Registration data from California Statewide Database ("Latino" figures calculated by NDC using Census Bureau's Latino undercount by surname estimate).

Voter Turnout
(Nov 2018)
Household Income
Education (among those
age 25+)
Immigration
Age
Language spoken at
home
City of Solvang - Orange Plan
2020 Census
Total Pop.

Citizen Voting Age Pop
16 17
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system of at-large citywide elections in which voters have the ability to vote for all City Council Members. However, the Mayor will continue to be elected at-large.

Calendar of Workshops and Public Hearings
Date & Time Loca�on Mee�ng Type Links to Documents & Recordings August 9, 2021 at
6:45pm City Hall/Virtual
Public Hearing 1
Held prior to release of
dra� maps.

Receive input on
composi�on of districts.

Agenda
Video (Time Stamp: 0 hr, 44 min)
August 23, 2021 at
9:00pm City Hall/Virtual
Public Hearing 2
Held prior to release of
dra� maps.

Receive input on
composi�on of districts.

Agenda
Video (Time Stamp: 3 hr, 12 min)
September 13, 2021
at 8:00pm City Hall/Virtual
Public Hearing 3
Held prior to release of
dra� maps.

Agenda
Video (Time Stamp: 1 hr, 52 min)
10 18
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Date & Time Loca�on Mee�ng Type Links to Documents & Recordings Receive input on
composi�on of districts.

California Data Release
Early October 2021
California Statewide
Database releases
California’s official
‘prisoner-adjusted’ 2020
popula�on data.

Release Draft Maps
February 7, 2022
Must be posted 7 days
prior to Public Hearing 4.

March 7, 2022 at
5:00 pm City Hall/Virtual
Public Hearing 4
Discuss and revise the
dra� maps and discuss
elec�on sequence.

Agenda
Video (Time Stamp: 0 hr, 2 min)
March 28, 2022 at
7:00 pm City Hall/Virtual
Public Hearing 5
Discuss dra� maps and
elec�on sequence. Select
Agenda
Video (Time Stamp: 1 hr, 40 min)
11 19
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Date & Time Loca�on Mee�ng Type Links to Documents & Recordings map and introduce
ordinance.

April 11, 2022 at
7:00 pm City Hall/Virtual
Map Adop�on Hearing
Final map adop�on and
second reading of
ordinance.

Agenda
Video (Time Stamp: 0 hr, 39 min)
© Copyright - 2024 | City of Solvang. All Rights Reserved. | Contact FAQ: What criteria will our City Council use when drawing district lines?

1. Federal Laws
o Equal Popula�on (based on total popula�on of residents as determined by the most recent Federal decennial Census and adjusted by the State to reassign incarcerated persons to the last known place of residence) o Federal Vo�ng Rights Act
o No Racial Gerrymandering

2. California Criteria for Ci�es (to the extent prac�cable and in the following order of priority) o Geographically con�guous (areas that meet only at the points of adjoining corners are not con�guous. Areas that are separated by water and not connected by a bridge, tunnel, or ferry service are not con�guous. o Undivided neighborhoods and “communi�es of interest” (Socio-economic geographic areas that should be kept together for purposes of its effec�ve and fair representa�on) 12 20
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o Easily iden�fiable boundaries
o Compact (Do not bypass one group of people to get to a more distant group of people) o Prohibited: “Shall not favor or discriminate against a poli�cal party.”

3. Other Tradi�onal Distric�ng Principles
o Respect voters’ choices / con�nuity in office
o Future popula�on growth
FAQ: What are Communities of Interest?
A community of interest is a “contiguous population that shares common social and economic interests that should be included within a single district for purposes of its effective and fair representation.” Below are useful excerpts from the Local Government Redistricting Toolkit by Asian Americans Advancing Justice – Asian Law Caucus (2020).

Communities of interest are the overlapping sets of neighborhoods, networks, and groups that share interests, views, cultures, histories, languages, and values and whose boundaries can be identified on a map.

The following elements help define communities of interest:
• shared interests in schools, housing, community safety, transit, health condi�ons, land use, environmental condi�ons, and/or other issues;
• common social and civic networks, including churches, mosques, temples, homeowner associa�ons, and community centers, and shared use of community spaces, like parks and shopping centers; • racial and ethnic composi�ons, cultural iden��es, and households that predominantly speak a language other than English; • similar socio-economic status, including but not limited to income, home-ownership, and educa�on levels; • shared poli�cal boundary lines from other jurisdic�ons, such as school districts, community college districts, and water districts.
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Resources
New releases and other districting-related materials will be added here as they become available.

Online publications and guides to districting/redistricting:
• From MALDEF, the NAACP and the Asian Jus�ce Center
• From the Asian Americans Advancing Jus�ce
• From the Brennan Center
• From the League of Women Voters
• From the California Independent Redistric�ng Commission FAQs 14 22
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38 44
B.
72 J.
39 45
B.
73 J.
40 46
B.
74 J.
41 47
B.
75 J.
42 48
B.
76 J.
43 49
B.
77 J.
44 50
B.
78 J.
45 51
B.
79 J.
46 52
B.
80 J.
47 53
B.
81 J.
48 54
B.
82 J.
49 55
B.
83 J.
50 56
B.
84 J.
51 57
B.
85 J.
52 58
B.
86 J.

Case Study: City of Ojai
The City of Ojai received a leter via cer�fied mail from atorney Kevin I. Shenkman of Shenkman & Hughes on behalf of his client Southwest Voter Registra�on Educa�on Project. The leter contains unsubstan�ated allega�ons that the City's at-large 1 electoral system prevents members of Ojai's La�no community from elec�ng their preferred candidate(s) and violates the California Vo�ng Rights Act ("CVRA"). The leter threatens the City with li�ga�on if the City declines to adopt a district-based electoral system. They held 4 public hearings.

Total Area City or
Town Popula�on
Charter or
General Law
District or At
Large
Rota�on or
Elected Mayor
Term Limits
10 miles (16 km) long by 3 miles (5
km) wide City 7,610 General Law District (4)
At Large
Elected Mayor
( 2 year term)
None
53 59
B.
87 J.
54 60
B.
88 J.
55 61
B.
89 J.
56 62
B.
90 J.
57 63
B.
91 J.
58 64
B.
92 J.
59 65
B.
93 J.
60 66
B.
94 J.
61 67
B.
95 J.
62 68
B.
96 J.
63 69
B.
97 J.
64 70
B.
98 J.
65 71
B.
99 J.
66 72
B.
100
J.
67 73
B.
101
J.
68 74
B.
102
J.
69 75
B.
103
J.

Case Study Town of Woodside
The Town of Woodside had “from-district” elec�ons to elect their councilmembers. Woodside historically had 7 districts, and the “from district” meant that they needed to live in that district; however, anyone in Town could vote for that candidate. Votes did not need to come from their specific districts as they do now. The Town on Woodside did not receive a demand letter. It was noted that moving forward with by-district elections will save the Town costs associated with either li�ga�ng a poten�al CVRA lawsuit or setling the issue with prospec�ve plain�ffs that may issue a demand leter. They held 5 public hearings for public engagement.

Total Area City or Town Popula�on
Charter or
General Law
District or At
Large
Rota�on or
Elected Mayor
Term Limits

11.73 square miles Town 5,309 General Law District (5) Rota�on None 70 76
B.
104
J.
71 77
B.
105
J.
72 78
B.
106
J.
73 79
B.
107
J.
74 80
B.
108
J.
75 81
B.
109
J.

Public 101 Revised
District 1
Total Pop 1,047
Deviation from ideal -16
% Deviation -1.51%
% Hisp 6.1%
% NH White 82%
% NH Black 1%
% Asian-American 9%
Total 756
% Hisp 4%
% NH White 90%
% NH Black 0%
% Asian/Pac.Isl. 6%
Total 857
% Latino est. 4%
% Spanish-Surnamed 4%
% Asian-Surnamed 4%
% Filipino-Surnamed 0%
% NH White est. 91%
% NH Black 0%
Total 774
% Latino est. 4%
% Spanish-Surnamed 4%
% Asian-Surnamed 4%
% Filipino-Surnamed 0%
% NH White est. 91%
% NH Black 0%
Total 642
% Latino est. 4%
% Spanish-Surnamed 4%
% Asian-Surnamed 4%
% Filipino-Surnamed 0%
% NH White est. 92%
% NH Black est. 0%
ACS Pop. Est. Total 1,148
age0-19 33%
age20-60 47%
age60plus 21%
immigrants 18%
naturalized 78%
english 85%
spanish 7%
asian-lang 4%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 0%
hs-grad 20%
bachelor 32%
graduatedegree 41%
Child in Household child-under18 47%
Pct of Pop. Age 16+ employed 53%
income 0-25k 10%
income 25-50k 6%
income 50-75k 7%
income 75-200k 25%
income 200k-plus 52%
single family 100%
multi-family 0%
rented 13%
owned 87%
Total population data from the 2020 Decennial Census.

Surname-based Voter Registration and Turnout data from the California Statewide Database.

Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data.
2 1,085
22 2.07%
7%
79%
1%
9%
705
7%
85%
0%
8%
828
3%
3%
4%
0%
93%
0%
713
3%
3%
4%
0%
93%
0%
663
2%
2%
4%
0%
93%
0%
1,018
25%
41%
34%
18%
67%
83%
4%
4%
9%
5%
14%
31%
45%
29%
58%
5%
5%
3%
27%
61%
96%
4%
12%
88%
3 1,031
-32
-3.01%
6%
78%
1%
10%
822
3%
85%
3%
9%
881
5%
5%
6%
1%
86%
2%
773
4%
4%
6%
1%
86%
2%
589
4%
4%
4%
0%
88%
3%
1,073
24%
42%
34%
17%
69%
84%
4%
3%
10%
3%
16%
35%
41%
29%
54%
7%
6%
4%
25%
57%
98%
2%
14%
86%
4 1,074
11 1.03%
5%
73%
1%
18%
898
4%
78%
3%
15%
910
2%
2%
7%
0%
89%
1%
803
2%
2%
8%
0%
88%
1%
665
2%
2%
5%
0%
91%
1%
1,142
22%
38%
40%
18%
79%
83%
4%
3%
10%
5%
16%
31%
47%
25%
56%
3%
7%
3%
17%
71%
100%
0%
1%
99%
5 1,076
13 1.22%
13%
72%
1%
10%
849
10%
85%
0%
6%
798
4%
4%
6%
0%
88%
0%
692
3%
3%
7%
0%
88%
0%
625
3%
3%
4%
0%
91%
0%
1,177
22%
54%
24%
15%
62%
84%
7%
4%
6%
5%
12%
32%
48%
36%
72%
6%
10%
5%
21%
58%
100%
0%
17%
83%
Total
5,313
54 5.08%
8%
77%
1%
11%
4,030
6%
84%
1%
9%
4,274
3%
3%
6%
0%
89%
1%
3,755
3%
3%
6%
0%
89%
1%
3,184
3%
3%
4%
0%
91%
1%
5,559
25%
45%
30%
17%
71%
84%
5%
3%
8%
4%
16%
32%
45%
33%
59%
6%
7%
4%
23%
60%
99%
1%
11%
89%
03/16/2022 13:29 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
76 82
B.
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Item A Page 1

TOWN OF WOODSIDE
Report to Town Council Agenda Item A
From: Kevin Bryant, Town Manager November 16, 2021
SUBJECT: REDISTICTING: RECEIVE INPUT FROM THE COMMUNITY REGARDING THE TRANSITION FROM A " FROM - DISTRICT" TO A " BY - DISTRICT"

TOWN COUNCIL ELECTION SYSTEM

RECOMMENDATION
It is recommended that the Town Council consider the districting process and permissible criteria to be considered to create district boundaries and conduct a public hearing to receive input on district boundaries.

BACKGROUND
On March 23, 2021, the Town Council adopted Resolution 2021- 7398 initiating the process to transition from a " from -district" election system to " by -district" election system. Since the California Voting Rights Act ( CVRA) was enacted in 2002, several cities and special districts throughout the State have received demand letters, requiring that those cities/ special districts move to " by -district" elections to avoid a lawsuit alleging a violation of the CVRA. Under a " by -district" election system, residents from each district only vote for candidates vying for their district' s seat, rather than for candidates from each district.

The Town did not receive a letter threatening a CVRA lawsuit. The Council did determine that voluntarily transitioning to " by - district" elections would save the costs associated with either litigating a potential CVRA lawsuit or settling the issue with prospective plaintiffs that may issue a demand letter in the future. In unanimously approving the Request for Proposals for demographers to assist with the transition to " by -district" elections, the Council also identified exploring the question of whether seven or five Council members best serves the Town.

DISCUSSION
The first step in the transition process is to hold two public hearings to invite public input regarding the composition of the Town' s new voting districts before any maps are drawn. After these two public hearings are complete, the Town Council must hold at least two additional public hearings on the draft map( s) of the districts themselves. The maps must be publicly available for at least seven days before the public hearing, and if a change is made to the map( s) after the first public hearing, the revised map( s) must be available at least seven days before the districts are adopted by ordinance.

Town Council Meeting
77 November 16, 2021
83 B.
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J.

Item A Page 2
The purpose of the first two public hearings is to inform the public about the districting process and to hear from the community on what factors should be taken into consideration while creating district boundaries. The public is requested to provide input regarding communities of interest and other local factors that should be considered while drafting district maps. A " community of interest" is a neighborhood or group that would benefit from being in the same district because of shared interests, views, or characteristics. Possible community features include, but are not limited to:

School attendance areas;
Natural dividing lines such as major roads, hills, or
highways;
Areas around parks and other neighborhood landmarks;
Common issues, neighborhood activities, or
legislative/ election concerns; and
Shared demographic characteristics, such as:
o Similar levels of income, education, or linguistic
insolation;
o Languages spoken at home; and
o Housing types.

In creating the district boundaries, the Town must ensure compliance with the following state and federally -mandated criteria:

Federal Laws:

1. Each council district shall contain a nearly equal population as required by law; and

2. Each council district shall be drawn in a manner that complies with the Federal Voting Rights Act. No council district shall be drawn with race as the predominate factor in violation of the principles established by the United States Supreme Court in Shaw v. Reno, 509 U. S. 630 ( 1993), and its progeny.

California Criteria for Cities:

1. Geographically contiguous

2. Undivided neighborhoods and " communities of interest" ( socioeconomic geographic areas that should be kept together)

3. Easily identifiable boundaries

4. Compact ( Do not bypass one group of people to get to a more distant group of people)
Other Traditional Districting Principles:

1. Respect voters' choices/ continuity in office

2. Future population growth
Town Council Meeting
78 November 16, 2021
84 B.
112
J.

Item A Page 3

NEXT STEPS
At a meeting on December 9, 2021, a second Public Hearing will be held to seek additional public input. Following that hearing, draft district maps and proposed election sequencing will be posted to the Town' s redistricting website and be available at Town Hall.

The draft maps will be posted at least seven days prior to Public Hearings # 3 and # 4, which will take place between January and March.

CONCLUSION
Transition from a " from -district" election system to a " by - district" election system will ensure that the Town is compliant with the California Voting Rights Act.

Town Council Meeting
79 November 16, 2021
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- 1 -
CITY of BRISBANE
Monday, May 13th, 2024 at 2:30PM ● Hybrid Meeting
Brisbane City Hall, Large Conference Room, 50 Park Place, Brisbane, CA The public may observe/participate in the Subcommittee meetings by using remote public comment options or attending in person. Subcommittee members shall attend in person unless remote participation is permitted by law. The Subcommittee may take action on any item listed in the agenda.

JOIN VIRTUALLY
Join Zoom Webinar (please use the latest version: zoom.us/download):

Join Zoom: https://us06web.zoom.us/j/81353391725
Meeting ID: 813 5339 1725
Call In Number: 1 (669) 900-9128
Note: Callers dial *9 to “raise hand” and dial *6 to mute/unmute.

TO ADDRESS THE SUBCOMMITTEE

IN PERSON PARTICIPATION
To address the Subcommittee on any item on or not on the posted agenda, please wait until Public Comments are being accepted.

REMOTE PARTICIPATION
Members of the public may observe/participate in the Committee meeting by logging into the Zoom Webinar.

Email: [email protected]

Charter City & Election Issues
Subcommittee Agenda
1114
J.
- 2 -
SUBCOMMITTEE MEMBERS:

Councilmember Davis, Councilmember Lentz

ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449

PRESENTATIONS AND DISCUSSION ITEMS
B. Meet with National Demographics Corporation (NDC) President Douglas Johnson C. Follow Up Discussion on Brisbane Election Options

PUBLIC COMMENT

ADJOURNMENT
2115
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File Attachments for Item:

B. Meet with National Demographics Corporation (NDC) President Douglas Johnson 3116
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National Demographics Corporation
City of Brisbane
Scope of Work and Cost Proposal

Page 1 ends

March 8, 2024
Introduction
Since 1979, NDC has assisted local governments with demographic analysis, voting rights act liability studies, districting, and redistricting projects. The firm has completed well over 600 such projects with more than 475 local governments across California and Arizona.

Our local clients include South San Francisco, South San Francisco Unified, San Bruno, Pacifica, Half Moon Bay, Woodside, the San Mateo Board of Supervisors, San Mateo Union High School District, Sequoia Union High School District, and Cabrillo Unified High School District, among others.

In December 2023 NDC merged with Lapkoff and Gobalet Demographic Research (LGDR), adding the expertise of Drs. Lapkoff and Gobalet (both of whom have worked in this field since 1990) to our already best-in-class consulting team.

More information on NDC’s experience, methodology and tools is in the background document that accompanies this proposal.

Step 1: Demographic Analysis
Demographic Summary and Test Map
Task A: Create the demographic database
This database will include 2020 Census data on total population and voting age population counts by race and ethnicity; California Statewide Database data on voter registration and recent turnout by Spanish- and Asian-American surnames; American Community Survey (ACS) data from the Census Bureau socioeconomic data on language spoken at home, renters vs homeowners, age, education level, and other factors useful in identifying communities of interest, and the Census Bureau’s ACS Special Tabulation data on Citizens of Voting Age by race and ethnicity (also known as “eligible voters”).

Task B: Test District Map(s)
Task: NDC will analyze whether it is possible to draw one or more majorityminority districts based on each of the following demographic databases:
 Most recent available general election voter turnout by surname 4 B.
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National Demographics Corporation
City of Brisbane
Scope of Work and Cost Proposal

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 Most recent available general election voter registration by surname  Citizen Voting Age Population (Using the most recent available Census Bureau Special Tabulation data)
 Citizen Voting Age Population (Using the most recent available Census Bureau American Community Survey)
 Voting Age Population (2020 Census)
 Total Population (2020 Census)
Deliverables:
 Spreadsheet of District demographics in electronic and PDF format.  Interactive online map of demographic and socio-economic data.  Demographic data on test district(s) and PDF map of test districts.

Step 2 – Districting Scope of Work (if requested)
At the conclusion of Step 1, the City may decide to conclude the project or the City may decide to implement by-district elections. If the City decides to move ahead, the districting “Step 2” would include:
 Districting Project Setup and coordination:
o Incorporation of any Geographic Information System (GIS) data that the jurisdiction wishes to include and provides (often including school locations; school attendance areas; important local landmarks; or local neighborhood boundaries);
o Initial telephonic discussion with about data, communities of interest, schedule, criteria and special concerns of the jurisdiction; o Assist jurisdiction with developing a communications plan for public outreach, including suggestions for webpage content and design, public feedback logistics, and strategies for engaging constituents; o Assist jurisdiction with developing a project plan, including a detailed timeline, goals and objectives, and specific deliverables list; o Provide progress reports on an as-needed basis as determined by the project manager and meet regularly with project team;
o Any phone- or web-conference calls to discuss the project's progress or to answer any questions that may arise;
o Provide education and guidance on required redistricting criteria, and advice on selecting optional redistricting criteria, for staff and elected officials;
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City of Brisbane
Scope of Work and Cost Proposal

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o Preparation and delivery of reports required under Elections Code Section 21130(b);
 Districting Plan Development:
o Creation of 2 to 4 initial draft maps;
o Analysis and preparation for presentation of all whole or partial plans submitted by the public;
o Conversion of all maps and reports to web-friendly versions; o Online posting of all maps to an interactive review website; o Create any requested additional and/or revised maps as requested;  Plan implementation:
o Provide spatial data in GIS-friendly format of any dataset used or created for this project to staff upon request;
o Work with the County Registrar of Voters to implement the final adopted plan;
 Project Options
o Number of virtual or in-person meetings (and resulting per-meeting fee); o Consultant-prepared and -managed project website;
o Online mapping tool allowing residents to draw and submit maps; o Paper-based mapping tool allowing residents to draw and submit maps.

Project Pricing
Step 1 – Demographic Profile and Test Map(s)
Analysis, report and one phone/virtual presentation of results ............ $ 2,000 Any additional virtual presentation (if requested by jurisdiction) .................... $ 1,500 Any in-person meeting presentation (if requested by jurisdiction) ................. $ 3,000 Step 2 – Districting (if necessary)

1. Districting Project Elements (Covers everything
listed above except for per-meeting and optional expenses): ............................... $ 8,000

2. Per-Meeting expense:
 In-person attendance, per meeting ............................................................ $ 3,000  Virtual (telephonic, Zoom, etc.) attendance, per meeting ...................... $ 1,500 For each meeting, NDC will prepare meeting materials, including presentation materials and maps; present and explain key concepts, including mandatory and traditional redistricting criteria and “communities of interest”; facilitate conversations; answer questions; and gather 6 B.
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National Demographics Corporation
City of Brisbane
Scope of Work and Cost Proposal

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feedback on existing and proposed boundaries. Per-meeting prices include all travel and other anticipated meeting-related expenses. Telephone calls to answer questions, discuss project status, and other standard project management tasks do not count as meetings and do not result in any charge.

3. Optional Project Elements:
a) Project website ........................................................................................ $ 6,500 b) Public mapping tool options:
 Online and paper system including all elements below .............. $ 3,500  DRA (an easy-to-use online mapping tool, also known as "Dave's Redistricting App")
 Public Participation Kit paper- and Excel-based mapping tool c) Public Participation Kit mapping tool alone ...................................... $ 2,500 Project Timing
Step 1 (Demographic Analysis) can be completed in seven to ten days.

Step 2 (Districting) must follow extensive statutory requirements for districting projects.

When necessary, these requirements can be met in as little as two to four weeks, but that requires special meetings of the Council and results in a highly rushed project with little opportunity for public input.

A jurisdiction wishing to conduct extensive public outreach as part of its districting effort usually plans for a three- to six-month-long project.

To implement by-district elections for the November 2024 elections, the County Registrar of Voters usually requests to receive the final adopted map in mid- to late-May, but it is usually possible to implement if adopted by late June. 7 B.
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City of Brisbane
Scope of Work and Cost Proposal

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Proposal Acceptance
The terms of this proposal are available for 90 calendar days from its delivery to you. In most situations, NDC is open to extending that period of time to meet any particular needs of your jurisdiction.

If your jurisdiction has specific contract and/or letter of agreement language you prefer to use, please provide it and ignore the signature block below. If you prefer, simply sign two copies of this proposal in the signature block below and return them to NDC. Once signed by NDC, one copy will be returned to you.

Thank you.

For National Demographics Corporation For City of Brisbane

Douglas Johnson, President

Date Date
8 B.
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National Demographics Corporation
Phone: (818) 254-1221 P.O. Box 5271 [email protected] FAX (818) 254-1221 Glendale, CA 91221 www.NDCresearch.com Company Background
and
Additional Details on Project Elements
By National Demographics Corporation
Douglas Johnson, President
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National Demographics Corporation

Page 1 ends

Table of Contents
Brief History of National Demographics Corporation .................................................................. 2 Company Philosophy .......................................................................................................................... 3 Professionalism ....................................................................................................................... 3 Local Leadership and Non-Partisan Professionals ............................................................ 3 Openness ................................................................................................................................. 4 Public Engagement ................................................................................................................ 4 Project Software...................................................................................................................... 4 The NDC Team ................................................................................................................................... 5 Recognition of the NDC’s Expertise ................................................................................................ 5 NDC Client Testimonials ................................................................................................................. 10 NDC Approach to Public Engagement.......................................................................................... 12 The Three E’s of Public Participation: Engage, Educate, and Empower .................... 12 Districting and Redistricting References ........................................................................................ 16 Additional Details of Optional Project Elements ......................................................................... 17 Advisory or Independent Redistricting Commissions .................................................... 17 Outreach Assistance ............................................................................................................. 17 Project Website ..................................................................................................................... 17 Online Mapping Tool for Public / Resident Use ............................................................ 18 DRA Online Mapping Tool ................................................................................................ 19 Paper-based Public Mapping Tool ..................................................................................... 20 Other Potential Project-Related Expenses: .................................................................................... 20 Conclusion .......................................................................................................................................... 21 Resumes of NDC President Dr. Douglas Johnson and
Vice President Dr. Justin Levitt ......................................................................................... 22 10 B.
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Brief History of National Demographics Corporation
Since our founding in 1979, NDC has served hundreds of local governments.

While most of NDC’s work is in California and Arizona, the firm has performed projects in all regions of the country, serving clients as varied as the States of Mississippi, Arizona, Florida and Illinois; Clark County (Nevada); Jacksonville (Florida); numerous counties of all sizes across California and Arizona; the San Diego Unified School District; and relatively smaller jurisdictions such as the City of Bradbury, the City of Solvang, and Clay Elementary School District.

The company is especially well known for its districting and redistricting work with local governments. No company has been responsible for addressing the electoral demographic needs of more local governments, as NDC has conducted over 450 local government districting and/or redistricting projects, including 215 such projects in the 2021/2022 post-Census redistricting cycle alone. By our count, NDC performed the districting work for over 85% of the nearly 200 California cities that moved from at-large to by-district elections since the 2001 passage of the California Voting Rights Act.

Nationally recognized as a pioneer in good government districting and redistricting, NDC has unmatched expertise in the issues, questions, and decisions jurisdictions face in any discussion regarding districting, redistricting, the Federal and local state Voting Rights Acts, and related election system choices.
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Company Philosophy
Professionalism
NDC’s personnel are nationally recognized as leaders in the districting field and are responsible for numerous books and articles on the subject. NDC possesses all the hardware and software necessary to meet the districting and redistricting needs of any jurisdiction, and its personnel have unmatched experience in the line-drawing side of this work, as well as in developing the databases used for these purposes. But more important are the firm’s interpersonal skills and the team’s understanding of the perspective of all parties in this process.

Local Leadership and Non-Partisan Professionals
NDC is an advisor and technical resource. The firm’s role is to assist our clients through the complicated demographic and legal framework for their project.

NDC shares its experience and expertise, but the final plan is selected by the jurisdiction’s elected leaders, not NDC. The firm is sometimes criticized, usually by people from outside of the client jurisdiction, for not acting as an advocate or proselytizer for what these outsiders think is “right” for the client. But NDC team members are expert advisors, not proselytizers. NDC guides our clients through the process to a map that meets all legal requirements and the goals of our client – not the goals of outside critics. NDC welcomes the chance to assist each client through this process following the direction of the jurisdiction's elected leadership, key staff members, and the entire community.

A common question in many districting or redistricting projects is whether there is any influence of any improper political bias on the process. NDC’s four decades of success working for jurisdictions with all-Democratic leadership, jurisdictions with all-Republican leadership, and every possible combination in between, reflects our steadfast dedication to non-partisan service. At work, each of us puts our personal political feelings aside and focuses on implementing the policy goals and directions of our clients using NDC’s non-partisan, professional and expert guidance regarding the requirements and options facing each client.

We believe most of our clients would be hard-pressed to guess which NDC team members are registered as independents or with any political party, and we are proud to have satisfied customers and clients whose partisan leanings (even in their non-partisan local government offices) similarly cross the entire partisan spectrum.
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Openness
Any change in election systems can have momentous implications for the distribution of political power in a jurisdiction and for access by groups and individuals to the governance process. Not surprisingly, such changes often attract considerable public attention, sometimes generate intense controversy, and may draw charges of manipulation and abuse of power. It is crucial, therefore, that the jurisdiction establish, at the beginning, a process that is not only fair, but that is seen to be fair, to all contending groups and individuals.

Public Engagement
NDC pioneered the “transparent districting” approach that involves the public at every stage of the process and the company invented the "public participation kit" back in 1990. But NDC’s most valuable service is the firm’s experience transforming often contentious and passionate debates into thoughtful, constructive discussions focused on the options and outcomes rather than individual personalities. NDC also has considerable experience working with translators in public forums and providing materials in English and Spanish.

NDC’s approach has been widely praised in the media, and NDC has worked extensively with all types of press including radio, television, newspaper, and new media.

Project Software
NDC uses Caliper Corporation’s Maptitude for Redistricting software for processing public map submissions and drawing NDC’s draft maps and Boarddirected revisions. Maptitude for Redistricting can open and use the standard “Shapefile” and “File Geodatabase” GIS data formats, and Maptitude for Redistricting can export all files to “Shapefile” and “File Geodatabase” formats.

NDC uses ESRI’s ArcGIS Online to present those maps for Board, Staff and Public review in an easy-to-use, interactive format. NDC also uses ArcGIS Pro for some specialized Geographic Information System (GIS) analysis; for opening and reviewing data received from clients or from other jurisdictions; and when needed for final map post-adoption processing for delivery to the jurisdiction and to the County Registrar. Microsoft PowerPoint is also used for many presentations, along with the ArcGIS Online interactive maps. 13 B.
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The NDC Team
NDC’s 40 years of service to local governments is grounded in our academic founding and decades of professional relationships with all forms of local governments. Each NDC team member has been extensively trained in the legal requirements, demographic details, and complicated personal and community interests involved in every districting and redistricting project. And every NDC team member has been briefed on the wide range of unusual and bizarre challenges NDC has encountered over our more than 250 successfully completed local government projects. Whatever question or situation arises, your NDC team can handle it.

NDC President Dr. Douglas Johnson leads all team training and closely monitors the progress of every client project. NDC President Dr. Johnson and Vice President Dr. Levitt are always available to all clients, and typically are personally involved whenever particularly unusual or complex situations arise. Each NDC team member brings their personal expertise in demographics, city governance, school district governance and/or special district management to every project.

And each team leader has particular expertise and focus in specific geographic areas.

All team members profiles are available on www.ndcresearch.com/about-us/.

Recognition of the NDC’s Expertise
Both national and local organizations have recognized NDC’s unmatched experience and expertise in the Census, districting, and redistricting.

National Recognition
Nationally, the National Conference of State Legislatures hosted NDC as a panelist at five different forums held for state legislators and legislative staff from across the country. NDC President Douglas Johnson addressed these forums on the following topics:

1. Citizen Voting Age Data from a line-drawer's viewpoint

2. Communities of Interest in Redistricting: A key to drawing 2011 plans (and for their defense)

3. The Key to Successful Redistricting

4. Communities of Interest In Redistricting: A Practical Guide

5. The Arizona Independent Redistricting Commissions' experiences with the first-ever independent redistricting
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In addition:
 The National League of Women Voters hosted NDC President Douglas Johnson at a 2006 conference on “Building a National Redistricting Reform Movement,”
 Texas Tech University hosted Dr. Johnson as a panelist at its “Symposium on Redistricting;”
 The Arizona League of Cities and Towns hosted Dr. Johnson as a panelist on “Redistricting Law and the Voting Rights Act: What It Means for Your City or Town in 2011” and
 The Arizona Bar Association hosted Dr. Johnson as a panelist on “Communities of interest and technology in redistricting.” California League of Cities Recognition
The California League of Cities hosted NDC as panelists over a dozen times to date:

General Meeting panel: 2006 and 2015
Executive Forum panel: 2018 and 2020
City Clerk Department panel: 2014, 2017, 2018, twice in 2019, and 2020 City Manager Department panel: 2015 and 2019
City Attorney Department panel: 2018
Inland Empire Chapter presentation: 2016
South Bay Chapter presentation: 2020 and 2021
Recognition by Additional California Organizations
Other California organizations and conferences since 2011 recognizing NDC’s expertise in this field include:
2020 California County
Counsel Assoc.
2021 Redistricting - What Local
Government Attorneys Need to Know
2020 “Voice of San
Diego” Politifest
Redistricting--What it means for our
community
2020
County Committee
Secretaries Annual
Summit
The California Voting Rights Act
2020
Rose Institute of
State and Local
Government
2021 Redistricting: New Rules for California
Local Governments
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2020 California Special
Districts Association
California Voting Rights Act Challenge
Factors
2020
Associated Cities of
California – Orange
County
2021 Redistricting: The Rules have Changed
2020 California Municipal
Law Conference
Municipal Redistricting in 2021: New Rules
of the Road
2019
California
Association of
School Business
Officials
Transitioning to By-Trustee-Areas Elections
2019 USC City/County
Fellowship Program
The Challenges of Municipal Election
Districts
2019 California Special
Districts Association
District Elections and the California Voting
Rights Act
2018 California Special
Districts Association
Converting From At-Large to By-District
Elections Under the California Voting
Rights Act
2018 Riverside County
Bar Assoc.

Redistricting and the California Voting
Rights Act
2018 California School
Board Assoc.

Voter Districts: The Link Between Strong
Community Engagement and a Successful
Process
2017 California School
Board Assoc.
15 Years with the California Voting Rights
Act: Lessons Learned and Challenges Ahead
2017
UC’s National Public
Service Law
Conference
Moderator, “Voting Rights 101”
2016
Los Angeles County
School Business
Officials
CVRA: What CBO’s Need to Know
2016
Los Angeles County
School Trustees
Assoc.

The CVRA: What School Board Members
Need to Know
2015
Associated Cities of
California – Orange
County
The California Voting Rights Act
2015 California School
Board Assoc.

The California Voting Rights Act: What
Board Members Must Know
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2015
Los Angeles County
School Boards
Assoc.

CVRA & Districting: The Demographer’s
Perspective
2011 Channel Cities Club Lunch Keynote: “California's next experiment: independent, public
redistricting”
Trusted Advisor to Local Government and Redistricting Reform Groups NDC acted as an informal advisor to the California League of Cities and the California School Board Association during the debate over the AB849 “FAIR MAPS Act” in 2019.

NDC acted as an informal advisor to the California League of Cities during the debate over AB1276 (revising the FAIR MAPS Act provisions) in 2020.

NDC provided ideas, advice, maps and research to the 2008 Common Cause-led coalition that drafted and successfully advocated for Proposition 11, which created California’s State-level Independent Redistricting Commission.

Advisor to Charter Review Commissions on Redistricting Provisions NDC advised the following groups on the redistricting and voting rights provisions of their charter revisions and ordinances:
2016 City of El Cajon charter revision and public education outreach 2015/16 Castaic Lake Water Agency and Newhall County Water District merger
2015/16 City of Corona Charter Revision
2011/12
Pasadena Unified advisor to Charter Revision Commission creating a redistricting commission and moving District to bydistrict elections 2009/10 City of Menifee advisor to by-district-elections ordinance language committee
2006-08
City of Modesto advisor to Charter Revision Commission
creating an independent redistricting commission and public education outreach
2003 City of Goleta ordinance writing and public education outreach Expert Witness and Litigation Consultant
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NDC President Douglas Johnson served as an expert witness in the following election and redistricting law cases:
2020 Chestnut v Merrill (Alabama)
2019 City of Redondo Beach vs State of California
2019 Ruiz-Lozito vs West Contra Costa Unified School District 2019 Common Cause v Lewis (North Carolina)
2018 Phillip Randolph Institute v Smith (Ohio)
2018 League et al. v. Johnson (Michigan)
2017 Luna v County of Kern
2018 Covington v State of North Carolina
2016 Garrett v City of Highland
2015 Jamarillo v City of Fullerton
2015 Harris vs Arizona Independent Redistricting Commission 2015 Solis v Santa Clarita Community College District
2015 Jauregui et al vs City of Palmdale
2014 Diego v City of Whittier
NDC Staff also served as litigation consultants for jurisdictions in the following California Voting Rights Act cases:

1. Anaheim

2. Carson

3. Compton

4. Escondido

5. Modesto

6. Poway

7. Santa Clarita

8. Whittier

9. Santa Clarita Community
College District

10.Tulare Health Care District
Trusted Advisor to Local Government and Redistricting Reform Groups NDC acted as an informal advisor to the California League of Cities and the California School Board Association during the debate over the AB849 “FAIR MAPS Act” in 2019. NDC acted as an informal advisor to the California League of Cities during the debate over AB1276 (revising the FAIR MAPS Act provisions) in 2020. NDC provided ideas, advice, maps and research to the 2008 Common Cause-led coalition that drafted and successfully advocated for Proposition 11, which created California’s State-level Independent Redistricting Commission.
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NDC President Douglas Johnson at Governor
Schwarzenegger’s press conference in support of redistricting reform. (Left to right: Assembly Democratic Legislator John Laird, USC Senior Fellow Dan Schnur, Greenlining Institute representative (name unknown), AARP President Jeannine English, NDC President Douglas Johnson, Governor Arnold Schwarzenegger, League of Women Voters Senior Director Trudy Schafer, State Senate Republican Bill Leonard, League of Women Voters President Jacqueline Jacobberger, and three unidentified men).

NDC Client Testimonials
Here is a sampling of what NDC’s people have to say about NDC:
“Here's a great expert. . . . today you bring him in for what sounds like good information, very smart man up here.”
United States Fourth District Court Judge James A Wynn, Covington v North Carolina, United States District Court for the Middle District of North Carolina, Case No. 1:15CV399
“I have worked on Congressional, Legislative, Los Angeles County and Los Angeles City redistricting maps on behalf of the Latino Caucus and grassroots Latino organizations for over 30 years. Douglas Johnson is one of the top redistricting experts in California, and he is who I would pick to draw a map for me anywhere in the state.” Alan Clayton, retired Executive Director of the Los Angeles County Chicano Employees Association
“The excel spreadsheet is a fantastic tool. Just plug in the letter by district and on the tab see a running total of population by assigned district. It's cool.” 19 B.
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Modesto resident’s comment, June 16, 2008
“One of the first, and in retrospect one of the best, decisions made by our commission was to hire Douglas Johnson and his colleagues at National Demographics Corporation as our primary consultants. I have never had the opportunity to work with a more highly qualified, hard-working, dedicated, professional and classy individual or group than Mr. Johnson and his associates at NDC.”
Jim Huntwork, Arizona Independent Redistricting Commissioner (Republican)
“In addition to his technical expertise, Doug had a keen sense of how to help us navigate the complexities of the process. He understands redistricting better than any person I know. He has a unique ability to synthesize that which is very complicated and make it very understandable for the public. He frequently would present various options, without representing any position, clearly delineating differences and challenges of each option in a clear and succinct manner.” Josh Hall, Arizona Independent Redistricting Commissioner (Democrat) “It was a great pleasure to work with Doug Johnson and NDC during the first Independent redistricting effort in Arizona. Doug and his staff were professional, efficient, responsive, and even-handed. They listened very carefully to the instructions given by the commission and performed each mapping task without bias of any kind. I would highly recommend NDC to any jurisdiction, or commission, wishing to have a successful redistricting process.” Steven W. Lynn, Chair, Arizona Independent Redistricting Commission (Independent)
“Thank you for all of your hard work, assistance, and patience with me during this year of CVRA conversion to by-area trustee elections. Your continual reassurance and support in dealing with all of the details was sincerely appreciated. We all have jobs to do, but when working with all of you I felt that you always went the extra mile to support our District with excellent customer service. The multiple revisions, extra conference calls, and follow up suggestions made a difference to Scott, Linda, and me. I personally enjoyed joking around with each of you while remaining professional in all presentations. It was a pleasure working with all of you. “
Jennifer Williams, Ed. D., Fullerton Joint Union High School District, Executive Director Administrative Services
“Thank you for taking time out of your busy schedule to participate in the City Official Roundtable I hosted on the 2020 U.S. Census at the Redondo Beach Performing Arts Center. I appreciate that you shared your expertise on the Census to the government officials 20 B.
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who were present. It is critical that we work together to ensure that everyone is counted in the upcoming Census.”
Ted W. Lieu, Member of Congress, California 33rd District.

NDC Approach to Public Engagement
The Three E’s of Public Participation: Engage, Educate, and Empower NDC’s “Three E’s” approach recognizes the complex and daunting nature of districting and redistricting projects, while emphasizing the importance of public participation in such projects.

Given the complexity of the issue, the public cannot be expected to jump in with constructive ideas and input without encouragement. So NDC’s approach begins with the first “E”: Engage. NDC works with our clients to get the word out about why the project matters – and how input from residents can be a decisive element of the project.

Once their interest is engaged, the second “E” is Educate. Most media coverage of this topic focuses on congressional gerrymandering, giving the entire field a tainted and hopeless feel. NDC works with our clients to explain how local districting and redistricting is based on neighborhoods and communities – not national politics. We educate the public on the data, requirements and goals of redistricting, and on the many options residents have to formulate and share their own maps or other constructive input.

The third “E” is Empower. For those projects where the level of public interest and engagement justify the expense, NDC offers an unmatched array of paper, Excel-based, and online mapping tools that residents can use to draw detailed, population-balanced maps for consideration by the jurisdiction.

When included in a project, NDC has seen considerable public interest in these optional public participation tools. Often five, ten or even twenty or thirty draft maps are proposed by community residents. And NDC developed a highly refined and proven methodology for efficiently guiding our clients through selecting and refining a map, even when starting from 10, 20, 30 or more initial draft maps.

For those jurisdictions where the expense of the optional mapping tools is too high, NDC always welcomes any letters, comments, or hand-drawn maps that residents wish to submit during the districting or redistricting process. 21 B.
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For every project, at no extra expense, NDC includes an online “interactive review map” that allows residents to analyze draft maps zooming in and out, searching for specific addresses, and by changing between street maps, satellite images, and other underlying base maps.

Samples of these tools are shown on the following pages, and additional details on each of them appears later in this proposal.

Sample Online Mapping Tool
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Sample Public Participation Mapping Tool
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Sample NDC “Interactive Review Map”
(used to view and evaluate, not to draw, maps)
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Districting and Redistricting References
All of NDC’s former clients – without exception – can be contacted for references. The following is only a sample of references:

Mr. Graham Mitchell. City Manager. City of El Cajon. 200 Civic Center Way. El Cajon. CA 92020. (619) 441-1716. [email protected].

Mr. Jason Stilwell. City Manager. City of Santa Maria. 110 E. Cook Street. Santa Maria. CA 93454-5190. (805) 925-0951 ext. 2200. [email protected].

Mr. Marcus Walton. Communications Director. West Contra Costa Unified. 1108 Bissell Ave., Room 211-215. Richmond, CA 94801. 510-205-3092. [email protected].

Mr. Jonathan Vasquez. Superintendent. Los Nietos School District. 8324 S.

Westman Ave., Whittier, CA 90606. (562) 692-0271 Ext. 3212 [email protected].

Mr. James Atencio. Assistant City Attorney. City of Richmond. 450 Civic Center Plaza. Richmond, CA 94804. 510-620-6509. [email protected].

Mr. Darrell Talbert. City Manager. City of Corona. 400 S Vicentia Avenue. Corona.

CA 92882-2187. 951.279.3670. [email protected].

Mr. David Silberman. Deputy County Counsel. San Mateo County. 400 County Center. 6th Floor. Redwood City. CA 94063. 650-363-4749 [email protected]. 25 B.
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Additional Details of Optional Project Elements
Advisory or Independent Redistricting Commissions
NDC anticipates that many California jurisdictions will create advisory or independent commissions to manage the redistricting process. NDC welcomes the use of such commissions, and our pricing does not change for jurisdictions creating commissions. But the creation, training, operation and reporting of such commissions often leads to more meetings (and a resulting increase in the “per meeting” project expenses) than a traditional redistricting process conducted primarily by the jurisdiction’s elected leadership.

Outreach Assistance
NDC brings topical expertise to your jurisdiction’s outreach efforts, and NDC makes available to all clients our library of sample outreach materials including op-ed articles, postcards, utility bill inserts, flyers, and social media messages.

NDC provides all of these materials along with our advice and input on outreach strategy and materials to any interested jurisdiction, but we do not have graphic artists to customize or design such materials in-house.

For larger-scale outreach efforts, especially where jurisdictions wish to send representatives out to regular meetings of existing community organizations, NDC typically works together with a jurisdiction’s in-house communications staff and/or with one or more outreach organizations. We often work with, and highly recommend, Tripepi-Smith, and some information on the services they offer is included at the end of this proposal. And we would be happy to work with any in-house team at the jurisdiction or with any firm or organization the jurisdiction selects. Many projects can be handled by a jurisdiction’s in-house or regular outreach and communications teams (with samples and topic expertise provided by NDC), but a number of jurisdictions seek supplemental outside communications assistance.

Project Website
NDC provides all project materials in website-friendly formats for posting on the jurisdiction’s website. At no cost, NDC will provide project website samples and website language for use on the jurisdiction’s project website. But for jurisdictions that prefer not to take on the challenge of creating and managing a rapidly-changing project website, NDC will create, host, and update project website (below is an image of one such site).
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Online Mapping Tool for Public / Resident Use
NDC is the unmatched leader in redistricting tools that empower residents to review draft maps and to develop and submit their own map proposals. NDC is the only firm that has used the online mapping solutions from both ESRI and Caliper Corporation in major redistricting projects.

In literally hundreds of local redistricting projects, NDC has successfully trained members of the public, processed public map submissions, and presented the public map proposals to public hearings and commission meetings. NDC’s online mapping tool options provide user support, hosting, managing, and processing submitted plans in an online interactive system that allows public to draw and submit proposed maps through a standard web browser. Our current preferred public online mapping tool is DRA (detailed below), however if the client prefers NDC also has extensive experience with a number of other options currently available (though often at significantly higher prices). 27 B.
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DRA Online Mapping Tool
DRA is a simple paintbrush-based tool the public can use to draw and submit proposed draft maps.

Residents simply go to the website link, overlay any of the many demographic shadings they wish to see, and then “paint” the Precincts or Census Blocks that are part of the neighborhood or community of interest they wish to see kept together.

NDC provides both short and in-depth “how to” videos on use of the DRA tool. It is both simple to use for everyone and full of powerful analytic analytics for the “power user” who want them.
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Paper-based Public Mapping Tool
While online mapping tools are
very popular, NDC never
forgets those residents who do
not have internet access or who
simply prefer to not drawing
maps online.

At no cost with every online
mapping tool, and as a separate
option for jurisdictions that for
budget or other reasons do not
include an online mapping tool,
NDC offers our “Public
Participation Kit.”
The Kit is a simple one-page
map showing streets, city
borders, and population counts
for NDC-created “Population
Unit” geographic areas.

Residents draw the map they
wish to propose and add up the
population counts by hand
until they get the right
population count in each
district. All of the directions
needed are right on the singlepage form. Examples of these tools, from our work for the City of Lake Forest, are available here: https://drawlf.org/draw-a-map/.

Other Potential Project-Related Expenses:

The most common additional project expenses would be any site or staff costs for conducting the community forums and the cost of printing or copying paper copies of the “Public Participation Kit.” In NDC’s experience, most participants will download and print the Kits in their own homes or offices. 29 B.
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Conclusion
Since its founding NDC has been the nation’s preeminent company devoted to local election systems. To summarize:

1. NDC has more experience in the field of municipal political election systems than any other company.

2. NDC’s experience and expertise has been recognized by our hundreds of clients, the California League of Cities, the California School Board Association, the California Special District Association, and the National Conference of State Legislatures.

3. NDC, founded in 1979, has a demonstrated record of financial solvency.

4. NDC’s hardware and software resources were specially designed and acquired for districting and redistricting purposes.

5. NDC’s highly respected personnel have impeccable credentials in each aspect of the districting and redistricting processes.

6. NDC’s suggested approach has been tested in many jurisdictions.

7. Any NDC client can be contacted for testimonials and reference.

8. NDC has demonstrated experience over many years in working with the press and media on local election system issues.

9. Neither the Justice Department nor any Court has ever rejected any of the hundreds of local government districting or redistricting plan submitted by NDC.

NDC takes pride in tailoring each project to the needs and goals of each individual client. NDC is open to any feedback, concerns, requests, or changes regarding this proposal.

NDC looks forward to the opportunity to work with you on this project. 30 B.
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File Attachments for Item:

C. Follow Up Discussion on Brisbane Election Options
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Purpose
Provide information to subcommittee members on by-district elections using two small cities as a case study.

Background
At the 4/25/24 Elections Issues Subcommittee Meeting, staff was directed to bring back an update on how the City of Solvang and City of Ojai are faring after making the switch from electing their city councilmembers from at large elections to by-district elections.

Discussion
The City of Solvang held their first by-district election in November 2022. At this election, one councilmember won by 11 votes in their district and one former Councilmember lost in the District race.

The City of Ojai held their first by-district election in 2020. In this election, a former City Councilmember won the District race. In the November 2022 elections, district maps were redrawn. Two measures impacting the shape of Ojai's future city elections were also on the ballot.
• Measure L, which failed, would have returned the City Council to an elected fivemember panel with the mayor's post rotating among council members. Some 1,876 residents voted against it, or more than 54%, while 1,593 voted in favor. • Measure M, which passed, will change future council elections by abandoning districtbased seats in favor of ranked-choice ballots that allow for an instant runoff. The measure passed with more than 55% of voters, or 1,909 in favor, while 1,510 were opposed. The new framework will start with the November 2024 general election.

Attachments:

1. City of Solvang Election November 2022 Results

2. City of Ojai Election November 2020 & November 2022 Results Ingrid Padilla, City Clerk

CHARTER CITY AND ELECTION ISSUES

SUBCOMMITTEE AGENDA REPORT
MEETING DATE: MAY 13, 2024
FROM: Ingrid Padilla, City Clerk
SUBJECT: Elec�on Issues
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Attachment 1
City of Solvang Election November 2022 Results
November 2022 Election Results
City of Solvang Mayor
Mark L. Infanti: 1,138 (94.68%)
Write-In: 64 (5.32%)
City of Solvang City Council Member – District 3
David Brown: 81 (47.65%)
V. Louise Smith: 70 (41.18%)
Janice Mathews: 18 (10.59%)
Write-In: 1 (0.59%)
City of Solvang City Council Member – District 4
Elizabeth Orona: 220 (57.14%)
Robert Clarke: 165 (42.86%)*
Write-In: 0 (0.00%)
*During, the first Council meeting of 2023, the Solvang City Council discussed how to approach the seat left vacant by newly elected Mayor Mark Infanti, as two years remain on his City Council member term. The motion to appoint Robert Clarke to fill the vacancy passed after a 3- 1 vote, with Elizabeth Orona dissenting.
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Attachment 2
City of Ojai Election* Results
*Election Sequence as Outlined in Ordinance 889
District 4: Commencing with the general municipal election in November 2020 and every 4 years
District 1, 2, & 3: At the November 2022 election and every 4 years November 2020 Election Results
Betsy Stix and Suza Francina won their races for mayor and City Council in Ojai, according to election results released Tuesday night.

Mayor Race
Stix, a teacher, ran against William Weirick, a current city councilmember. The mayor's seat is a two-year term.

Tuesday's election marked the third time in city history that Ojai residents directly elected their own mayor. Prior to 2016, the mayor was chosen by the City Council. • Betsy Stix 2,877 Votes (64.12%)
• William Weirick 1,610 Votes (35.88%)
Total Votes: 4,487
Ojai District 4
Two candidates also vied for a City Council seat in the city's first district-based election. Current city councilmember Suza Francina maintained a lead against real estate broker Jeri Becker to represent residents in the city's newly created District 4. • Jeri Becker 506 votes (42.63%)
• Suza Francina 681 votes (57.37%)
Total Votes: 1,187
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November 8, 2022 Election Results
Th e 20 22 e le c tio n s a w th e im p le m e n ta tio n o f u p d a te d City Co u n c il Dis tric ts , a m o ve th a t is re q u ire d b y th e fe d e ra l g o ve rn m e n t in c o n ju n c tio n with th e Ce n su s e ve ry 10 ye a rs , th e re - e le c tio n o f Ma yo r Be ts y Stix a n d th e e le c tio n o f th re e n e w Co u n c il Me m b e rs .
• Ma yo r Be ts y Stix h o ld s a two - ye a r, a t la rg e te rm (20 22- 2024) • Ma yo r Pro Te m Su za Fra n c in a re p re s e n ts Distric t 4 th ro u g h 2024 • Co u n c il Me m b e r Ra c h e l La n g re p re s e n ts Distric t 2 (2022- 2026) • Co u n c il Me m b e r Le s lie Ru le re p re s e n ts Distric t 1 (2022- 2026) • Co u n c il Me m b e r An d re w Wh itm a n re p re s e n ts Distric t 3 (20 22- 2026) District 1
The 1st District, which covers a central sec�on of the city, had no incumbent. • Leslie Rule won the seat with 338 votes, or nearly 49% of the total. • Michelle Pineiro followed with 321 votes.
• A third candidate on the ballot, Lorelei Korn Grace, chose not to campaign but s�ll garnered 31 votes.

District 2
Ojai's 2nd District, which includes the city's northeast, saw challenger Rachel Lang edge out incumbent Randy Haney.
• Lang had 466 votes, or more than 47% of the total. Haney had 431, or a litle less than 44%.
• Haney ini�ally led, but Lang later emerged as the frontrunner as more votes were tallied. • A third candidate, Kathryn Donwen, had 85 votes.

District 3
In the northwest 3rd District, which had no incumbent, Andrew Whitman won with commanding lead of more than 18 percentage points.
• Whitman had 536 votes, or more than 59% of the total, while Carol "Renee" Roth had 370, or nearly 41%.
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Measures L and M
Two measures impac�ng the shape of Ojai's future city elec�ons were also on the ballot. • Measure L, which failed, would have returned the City Council to an elected fivemember panel with the mayor's post rota�ng among council members. Some 1,876 residents voted against it, or more than 54%, while 1,593 voted in favor. • Measure M, which passed, will change future council elec�ons by abandoning districtbased seats in favor of ranked-choice ballots that allow for an instant runoff. The measure passed with more than 55% of voters, or 1,909 in favor, while 1,510 were opposed. The new framework will start with the November 2024 general elec�on.

Official Recount Results For Election Results Certification For the Office of Ojai City Mayor In The November 8, 2022 Election The certified results for the election were announced on December 7, 2022 with the following vote count:

Elizabeth Stix 1,823 votes
Anson Williams 1,781 votes
The results of the recount held December 16-21 confirmed the original vote count results:

Elizabeth Stix 1,823 votes
Anson Williams 1,781 votes
The recount cost was estimated at $28,500, requiring an initial deposit of $8,000 and a daily rate of $5,500 to be paid as the recount progressed. 36 C.
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From the Daily Journal archives
Thoughts on districting from a newly district-elected councilmember By Gina Latimerlo Apr 7, 2023
Districting is new for many of the cities here on the Peninsula. As someone who is both a fan of districting and one of the new crop of officials elected this way, I do have to say I’m sorry it happened as a result of lawsuits.

Because it was a consequence of legal action, I think many veteran city officials felt the move to districting was forced upon them. Something they didn’t choose. And it’s human nature to have difficulty accepting decisions that are forced on you — even if those decisions are, objectively speaking, decent ideas.

We often resist choices that are made for us, but not with us. We all want input on the decisions that affect our lives.

Having input is important to me. I filed to run for the City Council even before districting happened in my city. My area hadn’t had any significant representation on the council in almost 40 years, and it was time to change that. Then, official districting came along, and, in fact, changed it. And, changed it for my community moving forward. That’s a positive result.

In talking to many officials from many cities, however, there seems to be a recurring fear that a negative result of districting will be tribalism — the idea that a district-elected official will focus only on their particular area and find it hard to make choices that are good for the entire city. But wanting to contribute input and having a myopic focus are very different things.

District-elected folks want to be on City Council for the very same reasons that citywide-elected folks do. We want to do right by our community, by our neighbors and by our town. If I didn’t care about the entire city, I would have just stayed on as president of my neighborhood association for another 10 years. But, I chose the City Council because it allows me to care for both my city and my neighborhood at the same time.

Members of City Council have two primary roles — roles which actually benefit from a districting system.

First, we’re ambassadors. We get good ideas from residents and pass them into city governance, as well as take good ideas from city governance and make them accessible to residents. 150
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I think it’s easy to see why a resident might feel more comfortable talking to a councilmember who is their neighbor or someone from their school. A district councilmember is a very accessible city ambassador. Will that encourage new ideas and participation? Yes. Do we all benefit from that? Yes.

Secondly, councilmembers are decision makers. We vote on the strategies, priorities and projects that shape our city’s future.

In doing so, we understand a city is an organism — and that it makes evolutionary sense for us to not only ensure that the whole organism survives and thrives, but that each part of it stays healthy.

And, as any health nut will tell you, it’s absolutely possible to do both. You don’t have to sacrifice one for the other; if you do, you’re doing both a disservice. It’s all interconnected.

So the idea that, as a district-elected official, I have to either 1). do the thing that’s right for my particular district or 2). do the thing that’s right for my whole city is 3). a complete fallacy. It’s the result of a zero-sum philosophy that is more harmful than beneficial.

Governing with an “and” philosophy is a better way forward. The thing that’s right for the whole city can also be the thing that’s right for the district. The thing that’s right for the district can also be the thing that’s right for the whole city. If some choice is truly detrimental to one or the other, then it’s probably not the right choice. Better solutions exist … and having a council with district representatives is a great way to get to the most well-rounded, win-win ideas. A great way to serve both our city whole and our district parts at the same time.

While we may not love how we got into this new system, I hope we can all see districting in a positive light. It’s a chance for city councils to govern better by knowing more. It’s a chance for each locality to be fully considered in citywide decisions (fortunately, in my city, that’s been true for over a decade). Most importantly, though, it’s a chance for residents in every area to have an actual voice in the choices that a city government makes.

And, remember, we all embrace choices more fully when those choices are made with us, instead of simply made for us.

Gina Latimerlo is a member of the Belmont City Council. This perspective is her own. 151
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From the Daily Journal archives
Millbrae to discuss removing district-based elections
Daily Journal staff report Mar 23, 2024 Updated Mar 26, 2024 Millbrae will discuss the possibility of
removing district-based elections as well as
electing an at-large mayor rather than using a
rotating system at its upcoming March 26
meeting.

The request for conversation on the topic
comes from Councilmember Gina Papan and
Vice Mayor Maurice Goodman, according to
a staff report.
“This is a great opportunity to unite our city,” Papan said. “Districts were very divisive. We are technically a small city, and in the past there’s been discourse on the mayor rotation, so let’s let the people decide.”
District-based elections were implemented in 2022 after Millbrae and nearly all San Mateo County cities were either served with threats of litigation that claimed at-large elections systems violated the California Voters Rights Act or decided to make the shift on their own.

A recent California Supreme Court ruling in a case alleging Santa Monica’s at-large voting system dilutes the rights of Latino voters left the lawsuit unresolved, according to the League of California Cities. However, it did find that CVA violations “must prove vote dilution and racially polarized voting,” among other findings.

The suit “opens the door for cities like ours” to consider the possibility of moving back to atlarge voting systems, Papan said. She added that removal of district elections would give voters a larger selection of candidates from which to choose. “I’m excited about it,” Papan said. “I think really is a wonderful opportunity to unite the city.” The City Council meeting is 7 p.m. Monday, March 25, at City Hall, 621 Magnolia Ave. The council will also be deciding on a date for an upcoming recall election for two of its members, Goodman and Angelina Cahalan.
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File Attachments for Item:

L. Countywide Assignments and Subcommittee Reports
153
CITY of BRISBANE
Council Subcommittee Update
From April 27th, 2024, to May 10th, 2024
Liaisons to the Complete Streets Safety Committee 5/1 Cunningham, Mackin The liaisons joined the Committee members during the CSSC to review their draft 2024 CSSC workplan. The liaisons gave direction to the committee such as combining some of the items into one that pertain to driving safety. They also discussed the AB 413 project and steps moving forward.

Public Art Advisory Committee 5/6 Cunningham, Davis
The Committee met with the Nine dot Art consultants who are working on the City’s Public Art Master Planning process. The consultants drafted a public art survey for the committee to review. The committee gave direction to the consultants. The survey will be released to residents and local businesses in the next couple of weeks.

Planning Issues Subcommittee 5/7 Cunningham, Mackin
The subcommittee had questions regarding the processing of permits and how certain issues are handled. Staff will follow up on some of the concerns. Staff also let the councilmembers know that a new permit system is scheduled to be launched in August 2024, which will assist in permit tracking. The subcommittee also asked staff to advertise to the residents again regarding SMC Alert and signing up to follow city issued alerts.

Upcoming Subcommittees:

Charter Cities & Elections Subcommittee 5/13 2:30pm Davis, Lentz Public Art Advisory Committee 6/17 4:30pm Cunningham, Davis 154
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Brisbane City CouncilMay 16, 2024

Brisbane City Council
May 16, 2024