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CITYof BRISBANE
Saturday, March 22, 2025 at 11:00 AM ● Hybrid Meeting 50 Park Place, Brisbane, CA The public may observe/participate in City Council meetings using remote public comment options or attending in person. City Council members shall attend in person unless remote participation is permitted by law. The City Council may take action on any item listed in the agenda.
TO ADDRESS THE COUNCIL
IN PERSON
Location: City Hall Community Meeting Room 50 Park Place, Brisbane, CA 94005 Councilmember Davis will join via teleconference at 251 Mendocino St. Brisbane, CA.
Masking is not required but according to the California Department of Public Health guidelines, people at higher risk for severe illness should consider masking. To help maintain public health and safety, we respectively request that people not attend in-person if they are experiencing symptoms associated with COVID-19 or are otherwise ill and likely contagious (e.g., respiratory illnesses).
To address the City Council on any item – whether on the posted agenda or not – please fill out a Request to Speak Form located in the Community Meeting Room Lobby and submit it to the City Clerk.
Speakers are not required to submit their name or address.
REMOTE PARTICIPATION
Members of the public may participate by logging into the Zoom Meeting listed below.
The agenda materials may be viewed online at brisbaneca.org at least 72 hours prior to a Regular Meeting, and at least 24 hours prior to a Special Meeting.
Remote Public Comments:
Remote meeting participants may address the City Council before adjournment into Closed Session via Zoom and call in number. We also encourage you to submit public comments in writing in advance of a meeting to [email protected].
Join Zoom Webinar: zoom.us (please use the latest version: zoom.us/download ) https://us06web.zoom.us/j/85031706803?pwd=Nlc0NVdaREF5Y3hiN2o0bEhNNkNmQT09 Meeting ID: 850 3170 6803
Call In Number: 1 (669) 900 9128
Note: Callers dial *9 to “raise hand” and dial *6 to mute/unmute.
City Council Special Meeting Agenda
March 22, 2025 - 2 - 7:30 PM
SPECIAL ASSISTANCE
If you need special assistance to participate in this meeting, please contact the City Clerk at (415) 508- 2113. Notification in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
11:00 A.M. CALL TO ORDER – PLEDGE OF ALLEGIANCE
ROLL CALL
A. Consider any request of a City Councilmember to attend the meeting remotely under the “Emergency Circumstances” of AB 2449
ADOPTION OF AGENDA
PUBLIC COMMENT
WORKSHOP
B. Priority Study Session
(Councilmembers will set priorities to help staff know what projects to consider to support the goal, to help the public understand the Council’s direction and to help the City focus limited resources on the highest need.)
ADJOURNMENT
City Council
Priority
Setting
Retreat 2025
FOCUS ON THE FUTURE
M ARCH 22, 2025
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
To Ensure a Productive Day
• We allow time for candid and honest feedback that is received as intended • We seek to hear ideas and perspectives of residents in our public comments before deliberations
• We will adhere to schedule and allow the facilitator to move the conversation along
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
City Council
Cliff Lentz
Mayor
Coleen Mackin
Mayor Pro Tem
Madison Davis
Councilmember
Frank Kern
Councilmember
Terry O’Connell
Councilmember
What is a Priority?
• Council’s strategic initiatives
• A “compass” for operational work plans and the specific projects, programs, and initiatives delivered by city staff
• Achievable, measurable, and time-set
• Provides clear and transparent direction from the collective council to staff • Sets the policy framework for budget decisions and how City resources are aligned to support priorities
What ISN’T a Priority?
• A specific project
• A concept like “housing” or “public safety” that doesn’t specify a measurable goal
• More than a handful of priorities
Why Now & Why is this Important?
• To have a FY 2025-26 budget that reflects the Council’s goals • To ensure Council, Commissions, Committees, and staff are all aligned on where time and resources should be focused
• Many significant and resource-heavy projects and initiatives in the coming years
• Council has not held such a session since 2016
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
2016 ADOPTED
COMMUNITY ORIENTED GOALS
Safe Community
Community Building
Ecological Sustainability
Fiscally Prudent
Economic Development
Use of Previously – Decided Goals
• Staff report designation
• Resource X Budget Tool
• Occasionally as part of the description of a program
Use of New Priorities
• Provides for public understand of Council efforts
• Overall guidance on how the staff will focus their time and city resources • Progress accountability
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
FY 2025-26 Assumptions/Focus Areas
• Succession Planning due to Retirements
• City Facilities – Use & Maintenance
• Long-Term City Fiscal Health
• Many significant land use projects
• Increased information requests/support for residents
• Assistant City Manager/Management Analyst integration • Initial work in advance of renegotiated labor contracts Other Realities
• Increased mandated services by State without corresponding resources to support
• Fewer federal/state grant opportunities
• Potential impacts from longer-term economic disruptions at the world/national level
And Remember…
• Most municipal work is non-discretionary
• 25-40% of typical city expenditure is discretionary
• Many major projects anticipated in the coming years
• First year doing this in a long time…..
Council to discuss Next Year's Priorities
FY 2025-26 Priorities
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM Ten Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
Continue discussion of FY 2025-26 Priorities
BACK FROM BREAK
What Happens
Next?
• April 3th – Council will approve
Priorities
• Promotion of Priorities with Residents
• Use Priorities to help develop budget
and determine future programming to
support priorities;’ “North Star” for
staff focus and future projects
• Quarterly monitoring, through public
reporting, on priority progress
•Process repeats next year
Priority Tracking Example
Priority
Comms
With
Public
Agenda
• 11:00 AM Roll Call & Welcome from Mayor
• 11:05 AM City Manager Intro to Council Retreat Overview • 11:15 AM Results from Last Priority Setting Process (Jan. 2016) • 11:20 AM Discussion of 2025 Priorities & Strategies to Achieve Priorities
• 12:30 PM 10 Minute BREAK
• 1:50 PM Retreat Debrief, Takeaways, and Next Steps
• 2:00 PM Adjournment
Thank You