CITY OF BUELLTON
CITY COUNCIL AGENDA
Regular Meeting of July 27, 2023 – 6:00 p.m.
City Council Chambers, 140 West Highway 246
Buellton, California
Council meetings will be conducted in person and the public is welcome to attend.
Written comments will not be read aloud but can be sent to the City Council via email at [email protected] (please reference agenda item number/subject matter, and include your name and address). The public can observe Council meetings via City TV Live Stream at:
http://www.cityofbuellton.com/government/cityTV.php
Members of the public can observe and address the meeting electronically by clicking here.
CALL TO ORDER
Mayor Dave King
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members, Hudson Hornick, Elysia Lewis, David Silva, Vice Mayor John Sanchez, and Mayor Dave King
REORDERING OF AGENDA
PUBLIC COMMENTS Speaker Slip to be completed and turned in to the City Clerk prior to commencement of meeting. Any person may address the Council on any subject pertaining to City business, including all items on the agenda not listed as a Public Hearing, including the Consent Agenda and Closed Session. Limited to three (3) minutes per speaker. By law, no action may be taken at this meeting on matters raised during Public Comments not included on this agenda. Public Speakers using a translator are allotted a total of six (6) minutes to speak, unless simultaneous translation equipment is used.
CONSENT CALENDAR (ACTION)
The following items are considered routine and non-controversial and are scheduled for consideration as a group. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Members of the Public may speak on Consent Agenda items during the Public Comment period.
1. Minutes of June 22, 2023 Regular City Council Meeting
City Council Meeting Agenda Page 2 July 27, 2023
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Years 2022/23 and 2023/24
3. Designation of Voting Delegate and Alternate for 2023 League of California Cities Annual Conference Business Meeting
(Staff Contact: City Clerk Linda Reid)
4. Resolution No. 23-17 - “A Resolution of the City Council of the City of Buellton, California, Approving the Second Amendment of the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority and Finding Such Action Exempt from the California Environmental Quality Act”
(Staff Contact: Public Works Director Rose Hess)
PRESENTATIONS
PUBLIC HEARINGS
COUNCIL MEMBER COMMENTS/ITEMS
WRITTEN COMMUNICATIONS
Written communications are included in the agenda packets. Any Council Member, the City Manager, or City Attorney may request that a written communication be read into the record.
COMMITTEE REPORTS This Agenda listing is the opportunity for Council Members to give verbal Committee Reports on any meetings recently held for which the Council Members are the City representatives thereto.
BUSINESS ITEMS (POSSIBLE ACTION)
5. Presentation by Central Coast Community Energy
(Staff Contact: City Manager Scott Wolfe)
6. Consideration of Third Amendment to City Manager Employment Agreement and Discussion of Salary Adjustment for City Manager for Fiscal Year 2023-24 (Staff Contact: H.R. Director Linda Reid)
CITY MANAGER’S REPORT
ADJOURNMENT
The next meeting of the City Council will be held on Thursday, August 10, 2023 at 6:00 p.m.
City Manager Review: SW
Council Agenda Item No.: 1
CITY OF BUELLTON
CITY COUNCIL MEETING MINUTES
Regular Meeting of June 22, 2023
City Council Chambers, 140 West Highway 246
Buellton, California
CALL TO ORDER
Mayor King called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present: Council Members Hudson Hornick, Elysia Lewis, David Silva, Vice Mayor John Sanchez, and Mayor Dave King
Staff: City Manager Scott Wolfe, City Attorney Greg Murphy, Finance Director Shannel Zamora, Public Works Director Rose Hess, and City Clerk Linda Reid
REORDERING OF AGENDA
None
PUBLIC COMMENTS
A.J. and Janice Tarman, Buellton, requested that staff work with the Santa Barbara County Sheriff’s office and California Highway Patrol to slow traffic speed on the West end of Highway 246 through Buellton and provided a signature petition for the record.
CONSENT CALENDAR
1. Minutes of June 8, 2023 Regular City Council Meeting
2. List of Claims to be Approved and Ratified for Payment to Date for Fiscal Year 2022/2023
3. Monthly Treasurer’s Report – May 31, 2023
4. Resolution No. 23-16 – “A Resolution of the City Council of the City of Buellton, California, Establishing an Appropriation Limit for Fiscal Year 2023-24”
City Council Meeting Minutes Page 2 June 22, 2023
5. Award of Contract for Reservoir 2 Roof Repair Project
6. Consideration of Amended Contract with Wallace Group for Fats/Oils/Grease (FOG), Sanitary Sewer Management Plan (SSMP), and Industrial Discharge (ID) Programs Implementation
7. Authorizing Subordination of Affordable Housing In-Lieu Funds Loan for Polo Village (Palm Communities) Project
MOTION:
Motion by Council Member Lewis, seconded by Vice Mayor Sanchez, approving Consent Calendar Items as listed.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
PRESENTATIONS
8. Proclamation Recognizing June 2023 as LGBTQIA+ Pride Month Rebecca August and Pam Gnekow of Buellton, thanked the Council for their support of LGBTQIA+ Pride month.
Mayor King read the proclamation recognizing June 2023 as LGBTQIA+ Pride month and presented it to Pride representatives from the Santa Ynez Valley.
PUBLIC HEARINGS
None
COUNCIL MEMBER COMMENTS/ITEMS
Council Member Lewis requested and the Council agreed by consensus to have staff look into installing a splash pad in Buellton.
Council Member Hornick requested a status pertaining to the installation of a crosswalk between Rancho de Maria and Flying Flags RV Resort and Campground.
Mayor King announced he attended the Buellton Chamber of Commerce Mixer at the Santa Ynez Valley Children’s Museum and said it was great.
City Council Meeting Minutes Page 3 June 22, 2023
WRITTEN COMMUNICATIONS
None
COMMITTEE REPORTS
Vice Mayor Sanchez announced that he attended the Buellton Chamber of Commerce and Visitors Bureau board meeting and provided an oral report for the record.
Council Member Lewis announced that she attended the Library Advisory board meeting and provided an oral report for the record.
Mayor King announced that he attended board meetings for Santa Barbara County Association of Governments (SBCAG) and Air Pollution Control District (APCD) and provided oral reports regarding the meetings.
BUSINESS ITEMS
9. Award of Contract to California Consulting, Inc. for Grant Writing Services RECOMMENDATION:
That the City Council authorize the City Manager to execute the Agreement for grant writing services between City of Buellton and California Consulting, Inc.
STAFF REPORT:
City Manager Wolfe presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
SPEAKERS/DISCUSSION:
The City Council questioned how the grant writing process will operate.
MOTION:
Motion by Council Member Silva, seconded by Council Member Hornick authorizing the City Manager to execute the Agreement for grant writing services between City of Buellton and California Consulting, Inc.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
City Council Meeting Minutes Page 4 June 22, 2023
10. Resolution No. 23-15 – “A Resolution of the City Council of the City of Buellton, California, Adopting a Water Shortage Contingency Plan Pursuant to the State’s Water Code [10609.60]”
RECOMMENDATION:
That the City Council consider approval of Resolution No. 23-15.
STAFF REPORT:
Public Works Director Hess presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
SPEAKERS/DISCUSSION:
The City Council discussed the Water Shortage Contingency Plan.
MOTION:
Motion by Council Member Lewis, seconded by Vice Mayor Sanchez adopting Resolution No. 23-15 - “A Resolution of the City Council of the City of Buellton, California, Adopting a Water Shortage Contingency Plan Pursuant to the State’s Water Code [10609.60]” VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
11. Authorization to Reclassify the Youth Recreation Coordinator Position to Recreation Coordinator
RECOMMENDATION:
That the City Council authorize the reclassification of the Youth Recreation Coordinator position to Recreation Coordinator and adopt the associated Recreation Coordinator job description.
STAFF REPORT:
H.R. Director Reid presented the staff report.
DOCUMENTS:
Staff report with attachments as listed in the staff report.
SPEAKERS/DISCUSSION:
The City Council thanked employee Paul Smith for his hard work and dedication at the Buellton Recreation Center.
City Council Meeting Minutes Page 5 June 22, 2023
MOTION:
Motion by Council Member Lewis, seconded by Mayor King authorizing the reclassification of the Youth Recreation Coordinator position to Recreation Coordinator and adopting the associated Recreation Coordinator job description.
VOTE:
Motion passed by a roll call vote of 5-0.
Council Member Hornick – Yes
Council Member Lewis – Yes
Council Member Silva – Yes
Vice Mayor Sanchez – Yes
Mayor King – Yes
CITY MANAGER’S REPORT
City Manager Wolfe provided an informational report for the record.
CLOSED SESSION ITEMS
12. Closed Session - California Government Code Section 54957 regarding:
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Manager The City Council met in Closed Session to discuss Item 12. No reportable action was taken.
ADJOURNMENT
Mayor King adjourned the regular meeting at 7:13 p.m. The next regular meeting of the City Council will be held on Thursday, July 13, 2023 at 6:00 p.m. ____________________________
Dave King
Mayor
ATTEST:
_____________________________
Linda Reid
City Clerk
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 2
To: The Honorable Mayor and City Council
From: Shannel Zamora, Finance Director
Meeting Date: July 27, 2023
Subject: List of Claims to be Approved and Ratified for Payment to Date for Fiscal Years 2022/23 and 2023/24
______________________________________________________________________________
BACKGROUND
Staff is required to submit a check register to the City Council for approval every Council meeting for the most recently completed check register (Attachment 1).
The check register for the period 06/10/2023 through 07/14/2023 has been prepared in accordance to Government Code section 37202 and Buellton Municipal Code section
3.08.070. The check register lists all vendor payments for the specified period above, along with claimant’s name, a brief description of the goods or service purchased, amount of demand, check number, check date and the account number(s) associated with each payment.
The total amount of checks and electronic fund transfers issued for the period of 06/10/2023 through 07/14/2023 was $1,115,411.11.
FISCAL IMPACT
Payments made to the various vendors were consistent with the approved City’s Budget for FY 2022/23 and FY 2023/24. Cash is available for the payment disbursements of the above liabilities.
RECOMMENDATION
That the City Council review and accept the check register for the period 06/10/2023 through 07/14/2023.
ATTACHMENTS
Attachment 1 – Claims
EXHIBIT A - A/P Packets processed
A/P Packet# APPKT02105 76,936.27
A/P Packet# APPKT02104 8,381.16
A/P Packet# APPKT02100 389,725.05
A/P Packet# APPKT02097 1,457.63
A/P Packet# APPKT02093 64,705.00
A/P Packet# APPKT02092 140,558.42
A/P Packet# APPKT02088 71,978.05
A/P Packet# APPKT02085 25,422.72
A/P Packet# APPKT02084 49,815.00
Total A/P Packets: $828,979.30 (11 pages)
Utility Packet #UBPKT0XXXX 0.00 (1 page)
Total of checks issued: $828,979.30
EXHIBIT B - Payments via Electronic Fund Transfer (EFT) EFT Total: $101,508.03
Payroll processed
Staff Payroll 6/16/2023 61,810.66
City Council Payroll 6/22/2023 2,972.71
Staff Payroll 6/30/2023 58,245.09
Staff Payroll 7/14/2023 61,895.32
Total Payroll: $184,923.78
Disbursement from Capital Lease Proceeds
TOTAL AMOUNT OF CLAIMS: $1,115,411.11
CONSOLIDATED CLAIMS DISBURSEMENT
BACK-UP/SUPPORT DATA IS AVAILABLE FOR COUNCIL REVIEW IN CITY HALL The following is a list of claims for the period of June 10, 2023 through July 14, 2023 for ratification by the City Council at the July 27, 2023 City Council Meeting.
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2023-2024
EXHIBIT B
Payments via Electronic Fund Transfer (EFT):
From 06/10/2023 through 07/14/2023
AFLAC 6/14/2023 333.98
Payroll Tax - IRS 6/20/2023 10,889.30
CalPERS - PEPRA 6/20/2023 6,164.23
CalPERS - Classic 6/20/2023 5,700.32
Payroll Tax - EDD 6/20/2023 3,752.65
Payroll Tax - IRS 6/23/2023 143.50
CalPERS - PEPRA 6/23/2023 82.56
Payroll Tax - IRS 7/3/2023 10,173.67
CalPERS - PEPRA 7/3/2023 6,065.47
CalPERS - Classic 7/3/2023 5,560.77
Payroll Tax - EDD 7/3/2023 3,282.78
Hassler - Postage 7/3/2023 300.00
CalPERS - Medical 7/5/2023 26,544.47
DCP-AUL 7/6/2023 22,064.34
The Hartford 7/6/2023 449.99
Total 101,508.03
\\fileserver\Users\Finance_Shared\CLAIMS APPROVALS\Claims Approval FY2023-2024
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 3
To: The Honorable Mayor and City Council
From: Linda Reid, City Clerk
Meeting Date: July 27, 2023
Subject: Designation of Voting Delegate and Alternate for 2023 League of California Cities Annual Conference Business Meeting
______________________________________________________________________________
BACKGROUND
The League of California Cities Annual Conference is scheduled for September 20-22, 2023 in Sacramento. An important part of the Annual Conference is the Annual Business Meeting, scheduled for Friday, September 22, at 12:30 p.m., at which time the League membership considers and takes action on resolutions that establish League policy.
In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternate voting delegates. Designation of the voting delegate and alternate(s) must be done by City Council action and cannot be accomplished by simply notifying the League office of the City’s representatives to the Annual Business Meeting.
Typically, the Mayor and the Vice Mayor are designated as the City’s representatives to the Annual Business Meeting. Both the Mayor and Vice Mayor are planning to attend the Annual Conference. Upon the decision of the City Council as to the voting delegate and the alternate voting delegate, the City Clerk will submit the required designation form with affirmation by the City Clerk of the City Council’s action.
FISCAL IMPACT
This item in itself will not cause any fiscal impact on the City.
RECOMMENDATION
That the City Council designate the Mayor as the City’s voting delegate and the Vice Mayor as the alternate voting delegate to the 2023 League of California Cities Annual Business Meeting.
ATTACHMENTS
Attachment 1 - 2023 Annual Conference Voting Delegate/Alternate Form
CITY: ____________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature)
Please complete and email this form to [email protected] by Monday, August 28, 2023.
BUELLTON
DAVE KING [email protected]
MAYOR
JOHN SANCHEZ
VICE MAYOR
[email protected]
Linda Reid, City Clerk [email protected]
7/27/23 805.686.7424
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 4
To: The Honorable Mayor and City Council
From: Rose Hess, Public Works Director
Meeting Date: July 27, 2023
Subject: Resolution No. 23-17 - “A Resolution of the City Council of the City of Buellton, California, Approving the Second Amendment of the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority and Finding Such Action Exempt from the California Environmental Quality Act”
______________________________________________________________________________
BACKGROUND
The City of Buellton (City) receives imported water from the State Water Project (SWP) through the Central Coast Water Authority (CCWA). The CCWA was formed under a Joint Exercise of Powers Agreement (JPA) in 1991 to finance, construct, manage, and operate regional treatment and conveyance facilities that deliver State water to its Member Agencies. CCWA is presently composed of eight Member Agencies, including the City, all of which are public agencies. CCWA owns and operates a water treatment plant and pipeline that delivers water from the SWP to project participants in Santa Barbara and San Luis Obispo Counties.
In January 2022, CCWA completed a Water Management Strategies Study with the goal of optimizing Member Agencies’ SWP water supply, in recognition that the SWP is unpredictable in its reliability and that several Member Agencies require water in dry years when SWP water is often limited but have excess water available that is not utilized in wet years. One of the recommendations from the Water Management Strategies Study was for CCWA to explore water storage opportunities on behalf of the Member Agencies. Such opportunities would allow the Member Agencies to store their excess SWP water in wet years and then access the water for water supply purposes when needed in dry years, increasing the reliability of the SWP supply.
Resolution No. 23-17 Page 2 July 27, 2023
The JPA under which CCWA was formed lists various powers that CCWA is authorized to exercise. The proposed Amendment to the JPA would make clear that CCWA has the authority to enter into contracts or take any other action to store water in groundwater banks, reservoirs, or any other above- or below-ground infrastructure or facilities used for the short- or long-term storage of water. Any amendment to the JPA requires the approval of each of the eight CCWA Members. The proposed Amendment aligns with the City’s water supply strategies and staff recommends Council approve the Amendment.
FISCAL IMPACT
The proposed action will have no fiscal impact to the City.
RECOMMENDATION
That the City Council consider adoption of Resolution No. 23-17 - “A Resolution of the City Council of the City of Buellton, California, Approving the Second Amendment of the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority and Finding Such Action Exempt from the California Environmental Quality Act” and authorize the Mayor to execute a Second Amendment to the Joint Powers Agreement.
ATTACHMENTS
Resolution No. 23-17 (Exhibits A and B)
RESOLUTION NO. 23-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BUELLTON, CALIFORNIA, APPROVING THE SECOND
AMENDMENT OF THE JOINT EXERCISE OF POWERS
AGREEMENT CREATING THE CENTRAL COAST WATER
AUTHORITY AND FINDING SUCH ACTION EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, in 1991, the City of Buellton and seven other public agencies (collectively, the “Parties”) formed the Central Coast Water Authority (“Authority”) by that certain Joint Exercise of Powers Agreement dated August 1, 1991 (“Agreement”); and WHEREAS, effective December 12, 2017, the Parties entered into a First Amendment of the Agreement; and
WHEREAS, the Parties desire to further amend the Agreement by adding subsection (q) to Section 5 of the Agreement, authorizing the Authority to enter into contracts or take any other action necessary or convenient for the storage and use of water in a groundwater bank, reservoir, or any other system or facilities for the storage of water.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1.
The above recitals are true and correct and are incorporated herein as though set forth in full.
SECTION 2.
The City Council approves the Second Amendment to the Agreement, attached hereto as Exhibit A, and authorizes the Mayor to execute the amendment.
SECTION 3.
The City Council finds and determines that approval of the Second Amendment to the Agreement is exempt from the California Environment Quality Act (CEQA) because it is not a “project” under CEQA Guidelines § 15378(b)(5) and the “common-sense” categorical exemption at CEQA Guidelines § 15061(b)(3) applies. None of the exceptions to the exemption are applicable. The basis for the exemption determination is more fully described in the Notice of Exemption attached hereto as Exhibit B.
Resolution No. 23-17 Page 2 July 27, 2023
PASSED, APPROVED and ADOPTED this 27th day of July, 2023. __________________________________
Dave King
Mayor
ATTEST:
___________________________________
Linda Reid
City Clerk
25428739.2
SECOND AMENDMENT
to the
JOINT EXERCISE OF POWERS AGREEMENT
Creating the
CENTRAL COAST WATER AUTHORITY
This Second Amendment (the “Amendment”) to the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority (the “Authority”), dated August 31, 1991 and as amended December 12, 2017 (the “Joint Exercise of Powers Agreement”), is made effective ______________, 2023 by and between the parties on the attached Exhibit A (each, a “Party” and collectively, the “Parties”). Unless otherwise provided herein, all defined terms used in this Amendment shall have the same meaning as set forth in the Joint Exercise of Powers Agreement.
RECITALS
A. The Parties to this Amendment are all signatories to the Joint Exercise of Power Agreement or successors in interest. The City of Buellton is the successor in interest to the City of Buellton.
B. The Parties desire to amend the Joint Exercise of Powers Agreement to expressly authorize the Authority to enter into contracts and take other actions to store water in groundwater banks, reservoirs, or any other above- or below-ground infrastructure or facilities used for the short- or long-term storage of water.
AGREEMENT
1. Section 5 of the Joint Exercise of Powers Agreement is amended to include a new subsection “q” as follows:
q. To enter into contracts or take any other action necessary or convenient for the storage and use of water in a groundwater bank, reservoir, or any other system or facilities for the storage of water.
2. Except as modified above, the Joint Exercise of Powers Agreement shall continue in full force and effect. In the event of a conflict between this Amendment and the Joint Exercise of Powers Agreement, the terms and conditions of this Amendment shall control in all respects.
3. The individuals executing this Amendment represent and warrant that they have the authority to enter into this Amendment and to perform all acts required by this Amendment, and that the consent, approval, or execution of or by any third party is not required to legally bind either Party to the terms and conditions of this Amendment.
IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed as of the day and year first above-written.
25428739.2
DATE: _______________________________
CITY OF BUELLTON
By:_________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
APPROVED AS TO FORM:
By:__________________________________
DATE: _______________________________
CARPINTERIA VALLEY WATER
DISTRICT
By:
_________________________________
President
ATTEST:
_____________________________________
Secretary
APPROVED AS TO FORM:
_____________________________________
DATE: _______________________________
CITY OF GUADALUPE
By:
_________________________________
Mayor
ATTEST:
______________________________________
City Clerk
APPROVED AS TO FORM:
_____________________________________
25428739.2
25428739.2
DATE: _______________________________
GOLETA WATER DISTRICT
By:_________________________________
President
ATTEST:
_____________________________________
Secretary
APPROVED AS TO FORM:
_____________________________________
DATE: _______________________________
MONTECITO WATER DISTRICT
By:_________________________________
President
ATTEST:
_____________________________________
Secretary
APPROVED AS TO FORM:
_____________________________________
DATE: _______________________________
CITY OF SANTA BARBARA
By:_________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
APPROVED AS TO FORM:
_____________________________________
25428739.2
DATE: _______________________________
CITY OF SANTA MARIA
By:_________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
APPROVED AS TO FORM:
_____________________________________
DATE: _______________________________
SANTA YNEZ RIVER WATER
CONSERVATION DISTRICT,
IMPROVEMENT DISTRICT #1
By:_________________________________
President
ATTEST:
_____________________________________
Secretary
APPROVED AS TO FORM:
_____________________________________
25468352.2
Notice of Exemption
Notice of Exemption____________________________________________________________ To: Office of Planning and Research From: City of Buellton P.O. Box 3044, Room 212 PO Box 1819
Sacramento, CA 95812-3044 107 W. Highway 246
Buellton, CA 93427
County Clerk of the Board
County of Santa Barbara
105 E. Anapamu St.
Santa Barbara, CA 93101
Department of Water Resources
P.O. Box 942836
Sacramento, CA 94236
Project Title: Approval of Second Amendment to the Joint Exercise of Powers Agreement Creating the Central Coast Water Authority (CCWA)
Project Location: CCWA is a joint powers agency formed to construct, own, and operate certain facilities needed to treat, convey, and deliver State Water Project (SWP) water to its member agencies, which include the cities of Buellton, Guadalupe, Santa Barbara, and Santa Maria, the Carpinteria Valley Water District, as successor in interest to the Carpinteria County Water District, the Goleta Water District, Montecito Water District, and the Santa Ynez River Water Conservation District, Improvement District No. 1 (individually, a Member, and collectively, the Members), all of which are located in Santa Barbara County. CCWA’s service area is coextensive with the service area boundaries of its Members, and accordingly the Project is located entirely within Santa Barbara County.
Description of Nature, Purpose and Beneficiaries of Project: On August 1, 1991, the Joint Exercise of Powers Agreement (“Agreement”) creating the CCWA was entered into by its member agencies. Pursuant to Government Code section 6509, the Agreement broadly permits the Authority to exercise any powers in the manner and according to the laws applicable to the City of Buellton. On December 12, 2017, the Members adopted a First Amendment to the Agreement. This Second Amendment would add a subsection (q) to Section 5 of the Agreement to expressly authorize CCWA to enter into contracts or take any other action necessary or convenient for the storage and use of water in a groundwater bank, reservoir, or any other system or facilities for the storage of water.
Name of Public Agencies Approving Project: City of Buellton Name of Persons or Agencies Carrying Out Project: City of Buellton Exempt Status: Title 14, CCR, Chapter 3, Article 5, Section 15061(b)(3) [“common sense” exemption] and 15378(b)(5) [“Project” excludes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.]
25468352.2
Notice of Exemption
Reasons Why Project is Exempt: The Second Amendment would authorize CCWA to engage in groundwater banking and other water storage activities, but it would not commit CCWA to any particular contract, agreement, or project. Accordingly, the Second Amendment would not lead to any direct or indirect change in the physical environment and therefore falls within the “common-sense” exemption. The Second Amendment also falls squarely within the carve out from the definition of “project” for organizational and administrative activities.
Agency Contact: Rose Hess, City of Buellton Telephone: (805) 686-5177 Signature: _____________________ Date: _________________ Title: Public Works Director
Date received by OPR ___________
CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 5
To: The Honorable Mayor and City Council
From: Scott Wolfe, City Manager
Meeting Date: July 27, 2023
Subject: Presentation by Central Coast Community Energy ______________________________________________________________________________
BACKGROUND
In January of 2022, Buellton residents and businesses transitioned from having their electric power provided by Pacific Gas and Electric (PG&E) to having it provided by Central Coast Community Energy (3CE).
As a 3CE member agency, the City receives an annual update so that the City Council and the public can be made aware of the status of 3CE, as well as its current initiatives, special programs, and progress in developing new energy sources. To deliver this annual update, 3CE will make a brief presentation to the City Council at tonight’s meeting.
This item in informational in nature only, and no action is required of the City Council at this time.
RECOMMENDATION
Staff recommends that the City Council receive the presentation by 3CE.
ATTACHMENTS
Annual Update Slide Presentation
Presentation to Buellton
07.27.2023
Judi Young
Senior Customer Accounts Manager
CCA
Community Choice Aggregation
Investor-Owned Utility Customers
Purchases electricity on
behalf of local communities;
develops programs, rebates,
and incentives
Delivers electricity,
maintains infrastructure,
and handles billing
Benefits from local control,
competitive rates, and
clean energy as well as
CCA programs, rebates,
and incentives
Our Formation
2017
MBCP founded by
Counties of Monterey,
San Benito, Santa Cruz
2020
Service expands to
Cities in San Luis
Obispo County
2021
CCCE service
expands to County of
Santa Barbara
Member Agencies in five counties
35 400,000+
Customers
$3 billion
Investment in renewable energy
$26 million in customer programs
Enrollment in communities
94%
5000 GWh
Electricity delivered in 2022
45,049 Customers in unicorporated Santa Barbara
County and Buellton enrolled in 2021/2022
Clean and 03 Renewable Power
Our Commitment
01 Local Control 02 Competitive Rates
Community 04 Reinvestiment
Local Control
COASTAL CITIES
Marina
Sand City, Seaside
Del Rey Oaks*
PENINSULA CITIES
Carmel* Monterey
Pacific Grove*
SALINAS CITIES
Greenfield
Gonzales*
Soledad
SAN BENITO CITIES
Hollister*
San Juan Bautista
SANTA CRUZ CITIES
Capitola*
Scotts Valley
Our Governance
SLO CITIES
San Luis Obispo* Morro Bay
SLO NORTH CITIES
Paso Robles* Atascadero
SLO SOUTH CITIES
Arroyo Grande
Grover Beach
Pismo Beach*
SB COUNTY CITIES
Guadalupe
Solvang* Buellton
SB COUNTY CITIES
Goleta
Carpinteria*
Competitive Rates
Average Residential Savings
Average approximate
difference between PG&E and
CCCE residential generation
rates in 2022
18%
Small to medium commercial*
customers savings after March
2022
2% to 19%
0%
2%
4%
6%
8%
10%
12%
14%
16%
18%
20%
2018 2020 2022
*Because our IOU imposes an additional demand charge that we do not, we cannot provide a percent savings for large commercial and agriculture accounts.
Clean & Renewable
Power
Procurement Targets
2030 Planned Resource Mix 2025 2030
60%
47% 43% 10%
Solar Wind Geothermal
100%
102 MW
Solar + Storage
575 MW generation
183 MW storage
150 MW solar only
Standalone
Storage
Geothermal
98 MW
Wind
33 MW
9 5 4 1
Procurement Mix
Executed
contracts for 19
renewable
energy projects
Projects Online in 2022
Coso Geothermal
66 MW Generation
11% Annual Load
January 2022
Slate Solar + Storage
68 MW Generation
34 MW Battery Storage
4% Annual Load
March 2022 Mammoth Casa Diablo IV
7 MW Generation
1% Annual Load
July 2022
22%
Annual
Load
234 MW
46 MW Rabbitbrush
Solar + Storage
60 MW Generation
12 MW Storage
3% Annual Load
October 2022
Mountain View Wind
33 MW Generation
3% Annual Load
July 2022
Why electrify?
Transportation accounts for 41% of CA
emissions. Gas appliances account for 12%.
Reduce GHG Emissions
Gas appliances impact indoor air quality and
public health. Diesel exhaust is linked to
multiple serious conditions.
Better Health Outcomes
Every CCCE customer is on a pathway to
carbon-free energy by 2030. Switching from
gas to electric vehicles and appliances helps
our region finish the job.
Make an Impact
Community
Reinvestment
FY 21/22: Community Reinvestment
Electric School Bus
$1.4M awarded to schools
Est. 148 mT CO2 emissions
avoided each year
$2.4M awarded to customers
Est. 2,500 mT CO2 emissions
avoided each year
$600K+ awarded to
affordable housing
Est. 170 mT CO2 emissions
avoided each year
Electrify Your Ride New Construction
Electrification
Residential Programs
Service Description Price
$1,000-$4,000
Plug-In, Battery, Motorcycles,
Leased, Used, Chargers and
Readiness
Electrify
Your Ride
$450-$4,000 HVAC, Heat Pump Water
Heater, Panel Replacement
Electrify
Your Home
$5,000 Fully electric Accessory Dwelling
Units
New Construction
Electrification
Member Agencies
$5,000 - $100,000 per unit
Electrify Your Fleet
Up to $100,000; additional funds to Plan
Your Fleet
Charge Your Fleet
$100,000 budgeted for third-party
implementation
Reach Code Program
Businesses
$15,000 - $100,000, designed to cover
between 70% - 100% of project
Ag Equipment
$2,500 per affordable or farm worker
housing unit
New Construction Electrification
Up to $150,000 for DCFC Level 3 Chargers
Electrify Your Ride
Underserved Communities
Broadband initiative, support for
contractors
Workforce Development
Farmworker
Housing+Transportation
Income-qualified customers eligible for
extra $1,000 EYR + EYH rebates
Additional Incentives
3CE Energy Programs in City of Buellton
Total Investment: $28,252
Electrify Your Ride
$24,000 $360,000 $8,252 $262,000
Agriculture
Electrification
Program
$20,000
3cenergy.org
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CITY OF BUELLTON
City Council Agenda Staff Report
City Manager Review: SW
Council Agenda Item No.: 6
To: The Honorable Mayor and City Council
From: Linda Reid, City Clerk/H.R. Director
Meeting Date: July 27, 2023
Subject: Consideration of Third Amendment to City Manager Employment Agreement and Discussion of Salary Adjustment for City Manager for Fiscal Year 2023-24
______________________________________________________________________________
BACKGROUND
In closed session on June 22, 2023, following the City Manager’s Annual Performance Evaluation, the City Council approved of the City Manager’s job performance and directed the matter of a salary and benefits adjustment be placed on the agenda for this City Council meeting to be considered in open session as required by California law.
The City Manager’s monthly base salary is currently $16,547 ($198,564 annually). The City Manager has requested that the Council consider the following amendments to the City Manager Employment Agreement:
1. Application of the 5.6% Cost of Living Adjustment (“COLA”) that the Council provided to the rest of the City staff for Fiscal Year 2023-24. This would result in an increase to the City Manager’s monthly base salary of $926 ($11,112 annually), which works out to a new monthly base salary of $17,473.63 per month ($209,676 annually).
2. Additionally with respect to salary, an amendment to the Employment Agreement to reflect that the COLA granted to the rest of the City staff will in the future be granted to the City Manager without separate action of the City Council.
3. Annual budget allocations to cover costs of attendance (travel, accommodations, and registration) at the following events: League of California Cities (CalCities) Annual Conference, CalCities City Manager Conference, CalCities Policy Committee meetings and Chapter Events, CalCities New Mayor and Councilmembers Academy (if new Councilmembers attend), and the International City/County Management Association (ICMA) Conference. This results in an estimated increase in annual travel and training budget of $3,000.
City Manager Contract Amendment Page 2 July 27, 2023
4. Increase of the City Manager’s vacation leave accrual to 20 days per year, and, beginning July 1, 2024, increase in the maximum allowable accrual of vacation time to 60 days.
5. Extension of the City Manager’s contract term for a period of seven (7) years, to expire on June 30, 2030.
An explanation of the above requests is given below.
Cost of Living Allowance
Each year, the City Council considers in an open session meeting an appropriate Cost of Living Allowance increase for City staff. This is based in part on the inflation rate experienced by the City as reflected in the Consumer Price Index, as well as a survey of increases granted to other cities in the region in the current or prior year. This year, the City Council decided upon an increase of 5.6%.
The City Manager’s Employment Agreement currently exempts the City Manager from COLA increases unless the City Council separately determines to grant the increase. The City Manager is requesting that this provision be amended to automatically grant the same COLA increase granted to the rest of the staff each year, rather than have this be an open question for the City Council to consider separately.
Amendment of Budget Allocations for Travel and Training The current budget allocation for City Manager Travel and Training is set at $4,050 for the FY 2023-2024 budget year. Last year’s expenditures in this line item totaled $6,293. The increase in expenditures last year was due to the unanticipated attendance at two conferences (New Mayor and Councilmember Academy, and City Leadership Summit), as well as CalCities Channel Counties Division Dinners and travel associated with serving on the CalCities Transportation, Communication, and Public Works Policy Committee.
It is not anticipated that attendance at the New Mayor and Councilmember Academy will be required every year, and the attendance at the City Leadership Summit will be determined annually on an as-needed basis (depending upon relevant legislative issues and desires of the City Council at the time). However, the attendance at the other CalCities conferences are considered essential for professional development and general awareness of relevant state issues impacting the City. Attendance at CalCities Division events and participation on CalCities Policy Committees helps to ensure that the City’s interests are expressed and represented both regionally and statewide.
In addition to the CalCities events, the City Manager requests that the budget include the ICMA Annual Conference annually, as this provides exposure to issues affecting cities that are more national in scope, and significantly aids in the maintenance of the City Manager’s ICMA Credentialed Manager status. In order to accommodate this conference, the City Manager requests that the contract amendment include authorization to attend one (1) outof-state conference per year.
City Manager Contract Amendment Page 3 July 27, 2023
The requested increase of $3,000 per year to the Travel and Training budget line item is expected to cover the bulk of these costs.
Increase Vacation Accrual Rate and Maximum Allowable Accrual The City Manager currently receives vacation time in the accrual rate of 15 days per year.
This rate is typical for an employee with 5-10 years of service with the City, and was increased from 10 days per year after the completion of two years of service as a provision of the City Manager’s initial Employment Agreement upon hire in 2019.
The City Manager is requesting that his vacation accrual rate be increased to 20 days per year. This is typical for an employee with more than 10 years of service, but may be granted to the City Manager by contract amendment.
The City’s Personnel Rules establish 40 days as the maximum amount of vacation time that can be accrued by regular City employees. Of course, the City Manager is on contract and a different maximum is allowable. The maximum vacation accrual provision serves to ensure that vacation time is regularly used over time, but it can be difficult for the City Manager to find time to take longer vacations often enough to avoid reaching the maximum accrual period. Therefore, the increased accrual maximum is requested to be increased to 60 days beginning on July 1, 2024.
Contract Term Extension
Lastly, the City Manager is requesting an extension of the current contract term, which is set to expire in June of 2026. The City Manager is an “at will” position and serves at the pleasure of the City Council. Therefore, the City Manager may be terminated at any time by a majority City Council vote. Given this and the City Manager’s performance reviews to date, a short contract term may be neither necessary nor desirable for either the City Manager or the City Council. While an “evergreen” contract (without an established term) is possible, such an agreement does have some legal implications which both parties may find undesirable. Therefore, the City Manager is suggesting that the City Council consider a term of seven (7) years, to expire on June 30, 2030.
If the above requests are acceptable to the Council, upon direction, the City Attorney will draft for execution by the Mayor and the City Manager a Third Amendment to the City Manager Employment Agreement. Unless otherwise directed, this Third Amendment may be executed by the Mayor and the City Manager without returning to the City Council for additional review. Upon execution, the Third Amendment will be a public document.
FISCAL IMPACT
The Fiscal Impact of these requests to the adopted General Fund Budget are expected to be $3000. The budget for Fiscal Year 2023-24 anticipated a 5.6% COLA for the City Manager, so no change would be made to the budget unless the Council awards an additional merit increase and, if so, staff will make the necessary budget amendment. The requested adjustment to the Travel and Training budget line item would result in a fiscal
City Manager Contract Amendment Page 4 July 27, 2023
impact of $3000. The requested increase in vacation time and extension of contract term are not expected to result in General Fund fiscal impact.
RECOMMENDATION
Staff recommends that the City Council discuss the salary and benefit adjustments for the City Manager for Fiscal Year 2023-24 and any other contract amendments as appropriate, direct the City Attorney to prepare a Third Amendment to City Manager Employment Agreement to incorporate the changes approved by Council, and authorize the Mayor to sign the Third Amendment on behalf of the City.